TOWNSHIP OF RUSSELL CANTON DE RUSSELL REGULAR COUNCIL MEETING SÉANCE ORDINAIRE November 2, 2015 at 5:30 p.m. Le 2 novembre 2015 à 17 h 30 Gaston R. Patenaude Hall Salle Gaston R. Patenaude 717 Notre-Dame Street 717, rue Notre-Dame Embrun ON Embrun ON
AGENDA L'ORDRE DU JOUR
Meeting ID/Identifiant de la réunion: 2015-037 Chair/Président: Pierre Leroux, Mayor/maire Prepared By/Préparé par: Joanne Camiré Laflamme, Clerk/greffière
PAGE NO.
1. ROLL CALL APPEL
2. PRAYER PRIÈRE
3. NATIONAL ANTHEM HYMNE NATIONAL
4. ADDITIONS, DELETIONS OR AMENDMENTS ADJONCTIONS, EFFACEMENTS OU MODIFICATIONS
5. ADOPTION OF THE AGENDA ADOPTION DE L'ORDRE DU JOUR
RECOMMENDATION: Motion to approve the revised agenda as presented. RECOMMANDATION: Motion d'adopter l'ordre du jour révisé tel que présenté.
6. DISCLOSURE OF PECUNIARY INTEREST DÉCLARATION D'INTÉRÊT PÉCUNIAIRE
7. ADOPTION OF MINUTES L'ADOPTION DES PROCÈS-VERBAUX
a. - Regular Council Minutes - October 19, 2015 13 - 39 - Special Council Minutes - October 21, 2015 - Special Council Minutes - October 22, 2015 - Procès-verbal de la séance ordinaire du conseil - le 19 octobre 2015 - Procès-verbal de la séance extraordinaire - le 21 octobre 2015 - Procès-verbal de la séance extraordinaire - le 22 octobre 2015
RECOMMENDATION: Motion to approve the following Minutes as presented. RECOMMANDATION: Motion d'approuver les procès-verbaux tel que présentés.
8. PRESENTATIONS PRÉSENTATIONS
9. DELEGATIONS - PETITIONS DÉLÉGATIONS - PÉTITIONS
a. Delegation presentated by Maurice Lemieux - Flood 40 - 47 Plain Line at 42 Blais Street in Embrun Délégation présentée par Maurice Lemieux - Ligne de la plaine inondable au 42, rue Blais à Embrun
10. CONSENT ITEMS POINTS PAR CONSENTEMENT
11. REPORTS FROM DEPARTMENTS AND COUNCIL COMMITTEES RAPPORTS DES DÉPARTEMENTS ET COMITÉS DU CONSEIL
a. 2016 Second Draft Budget and User Fees and 48 - 91 Charges By-law - Report FS 27-2015 Deuxième ébauche du budget 2016 et règlement des frais et redevances des utilisateurs - Rapport FS 27-2015
That Council acknowledges receipt of report FS 27-2015 and approves the draft of the 2016 budget as proposed which includes a 1.50% tax increase as presented in this report and a 0.95% increase to water and sewer rates as described in the amended user-fees (Schedule “C”);
Regular Council Meeting November 2, 2015 Page 2 of 389
And that this budget includes necessary funding to cover cost of living adjustments to staff salaries and benefits that will be determined and approved following the conclusion of the Hay Group’s market study;
And that Council agrees to modify some user fees as described in Schedule “C” of this report and that By-law 2015-122 being a by-law to establish fees and charges to be collected by the Township, be introduced and passed to adopt these modifications;
And that Council approves the 2016 Community Grants listing as presented in Schedule E;
And that Council cancels the budget working sessions scheduled for November 3rd and 4th. Que le conseil accuse réception du rapport FS 27-2015 et approuve l’ébauche du budget 2016 incluant une hausse de taxes de 1,50 % tel que présenté et une augmentation de 0,95 % des taux d'eau et d'égout tel que décrit dans la mise à jour des frais d’usagers (Annexe « C »);
Et que le budget inclus le financement nécessaire pour couvrir l’ajustement au coût de vie pour les salaires du personnel et bénéfices qui seront établis et approuvés après la conclusion de l’étude de marché Hay Group;
Regular Council Meeting November 2, 2015 Page 3 of 389 Et que le conseil accepte de modifier certains frais d’usagers comme décrit dans l’annexe « C » de ce rapport et que le règlement 2015-122, étant un règlement pour établir les droits et les redevances perçus par la municipalité, sois présenté et adopté pour adopter ces modifications;
Et que le conseil approuve la liste de subvention et contribution communautaire présenté dans l’annexe E;
Et que le conseil annule les sessions de travail du budget prévues pour le 3 et 4 novembre.
b. Removal of Part Lot Control - Report PD 80-2015 92 - 97 Property owned by Mélanie Construction and known as 111-113 Broadway Avenue in Russell Demande de retrait de l'application du contrôle des parties de lots - Rapport PD 80-2015 Propriétaires Mélanie Construction Inc. pour la propriété au 111-113, avenue Broadway à Russell
That the proposed application for the Removal of Part Lot Control submitted by Mélanie Construction Inc. c/o James D. Campbell of Campbell and Sabourin LLP for the parcel of land described as Lot 41 on Plan 50M- 311, being Parts 1 and 2 on Plan 50R-10453 and known as 111-113 Broadway Avenue in the Village of Russell be adopted by by-law. Que le règlement pour une demande de retrait de l’application du contrôle des parties de lot déposée par Mélanie Construction inc. a/s de James D. Campbell de Campbell et Sabourin s.r.l. pour la propriété décrite comme étant le lot 41, plan 50M-311 étant les parties 1 et 2 du plan 50R-10453, soit adopté. Les adresses civiques pour la propriété sont 111-113, avenue Broadway dans le village de Russell.
c. Removal of Part Lot Control - Report PD 81-2015 98 - 103 Property owned by Mélanie Construction and known as 230-232 Capri Avenue in Embrun. Demande de retrait de l'application du contrôle des
Regular Council Meeting November 2, 2015 Page 4 of 389 parties de lots - Rapport PD 81-2015 Propriétaires Mélanie Construction Inc. pour la propriété au 230-232, avenue Capri à Embrun
That the proposed application for the Removal of Part Lot Control submitted by Mélanie Construction Inc. c/o James D. Campbell of Campbell and Sabourin LLP for the parcel of land described as Lot 109 on Plan 50M- 320, being Parts 1, 2 and 3 on Plan 50R-10454 and known as 230-232 Capri Avenue in the Village of Embrun be adopted by by-law. Que le règlement pour une demande de retrait de l’application du contrôle des parties de lot déposée par Mélanie Construction inc. a/s de James D. Campbell de Campbell et Sabourin s.r.l. pour la propriété décrite comme étant le lot 109, plan 50M-320 étant les parties 1, 2 et 3 du plan 50R-10454, soit adopté. Les adresses civiques pour la propriété sont 230-232, avenue Capri dans le village d’Embrun.
d. Vicious Dog Review Committee - Report PIC 22- 104 - 108 2015 Comité de révision pour les chiens agressifs - Rapport PIC 22-2015
That Council receive report PIC 22-2015 dated October 19, 2015; and
That Council approves the proposed new Vicious Dog Review Committee and attached Schedule and that such be added to the Committee By-Law. Que le conseil reçoit le rapport PIC 22-2015 daté du 19 octobre 2015; et
Que le conseil approuve le nouveau Comité de révision pour les chiens agressifs et l’annexe ci-jointe et que celui-ci soit ajouté au règlement sur les comités.
e. Infrastructure Services - Monthly Report IS-PW- 109 - 115 WAT-WW-04-2015 Service d'infrastructure - Rapport mensuel IS-PW- WAT-WW-04-2015
That Council receive report IS-PW-WAT-WW 04-2015 dated November 2, 2015. Que le conseil reçoit le rapport IS-PW-WAT-WW 04- 2015 daté du 2 novembre 2015.
Regular Council Meeting November 2, 2015 Page 5 of 389
f. Drinking Water System Operational Plan 116 - 219 Endorsement - Report IS-WAT-05-2015 Approbation du plan d'exploitation du réseau d'eau potable - Rapport IS-WAT-05-2015
That Council, the CAO and the Executive Director of Infrastructure Services commit to the Quality Management System (QMS) by providing authority, direction and support and by endorsing the QMS for the Drinking Water System as documented in the attached Operational Plan. Que le conseil, le DG et le directeur exécutif des Services d’infrastructures s’engagent à mettre en œuvre le système de gestion de la qualité de l’eau potable (SGQEP) en fournissant le pouvoir, la direction et l’appuie nécessaires et en approuvant le système, comme l’indique le plan d’exploitation ci-joint.
g. Contract for Services to Replace the Street Lights 220 - 227 to LED - Report IS-PW-20-2015 Contrat pour les services de remplacement des lumières de rues à LED - Rapport IS-PW-20-2015
That Council approves the proposed by-law to award a contract and to authorize the entry into an agreement with Realterm Energy for the replacement of streetlights to LED for $445,967+ $7,849.02= $453,816.02 (1.76% municipal portion of HST included). Que le conseil approuve le règlement proposé afin d’octroyer un contrat et autoriser I'entente avec Realterm Energy au montant de 445 967$ + 7 849.02$ = 453 816.02$ (Ce montant inclus la portion de TVH municipale non remboursable de 1.76%) pour le remplacement des lumières de rues à LED.
h. Parks and Recreation - Monthly Report PR 24-2015 228 - 232 Parcs et loisirs - Rapport mensuel PR 24-2015
That Council receive report PR 24-2015 dated November 2, 2015. Que le conseil reçoit le rapport PR 24-2015 daté du 2 novembre 2015.
i. Community Grants - Report PR 25-2015 233 - 238 Subventions et contributions communautaires -
Regular Council Meeting November 2, 2015 Page 6 of 389 Rapport PR 25-2015
That Council approves the following department’s recommendation for community grants donation in 2015 to the following groups:
1. To approve an in-kind grant in the amount of $226 to the Embrun Minor Hockey Association to cover the rental cost of the hall at the Russell Arena for their picture day on November 9-10th, 2015.
According to the Community Grants and Contributions Guidelines, this request meets our requirements for funding. Que le Conseil approuve la recommandation du département pour les octrois municipaux de 2015 aux groupes communautaires suivants :
1. Approuver un don en nature à l’Association mineure de Hockey d’Embrun au montant de 226 $ pour la location de la salle de l’aréna de Russell pour leur soirée de photo le 9-10 novembre 2015.
Selon les lignes directrices du programme de subventions et contributions communautaires, cette demande est conforme aux critères.
j. Committee Appointment Amendment - Report CL 239 - 240 08-2015 Modification d’une nomination au sein d’un comité - Rapport CL 08-2015
That Council receive report CL 08-2015 dated November 2 2015 and approve a By-law to amend the membership of the Recreation Complex Committee (D- 1 Ad-Hoc Committee). Que le conseil reçoit le rapport CL 08-2015 daté du 2 novembre 2015 et adopte un règlement afin de modifier les membres au sein du Comité du complexe des loisirs (D-1 comité ad hoc).
k. Ombudsman Report - Report CL 09-2015 241 - 255 Rapport de l’Ombudsman - Rapport CL 09-2015
That Council receive report CL 09-2015 dated November 2, 2015. Que le conseil reçoit le rapport CL 09-2015 daté du 2
Regular Council Meeting November 2, 2015 Page 7 of 389 novembre 2015.
l. CAO's Office Monthly Report CAO 11-2015 256 - 259 Bureau du DG - Rapport mensuel CAO 11-2015
That Council receive report CAO 11-2015 dated November 2nd, 2015. Que le conseil reçoit le rapport CAO 11-2015 daté du 2 novembre 2015.
m. Strategic Plan 2015-2018 - Report CAO 12-2015 260 - 270 Plan stratégique 2015-2018 - Rapport CAO 12-2015
That Council receive report CAO 12-2015 dated November 2nd, 2015 and directs the CAO to proceed in preparing the final version of the 2015-2018 Strategic Plan for approval at its November 16, 2015 meeting. Que le conseil reçoit le rapport CAO 12-2015 daté du 2 novembre 2015 et demande au Directeur général de procéder à la préparation de la version finale du plan stratégique 2015-2018 afin de l’adopter à sa prochaine réunion du 16 novembre 2015 prochain.
n. Bill 8 - Public Sector and MPP Accountability and 271 - 289 Transparency - Report CAO 13-2015 Projet de loi 8, loi de 2014 sur la responsabilisation et la transparence du secteur public et des députés - Rapport CAO 13-2015
That Council receive report CAO 13-2015 dated November 2nd, 2015. Que le conseil reçoit le rapport CAO 13-2015 daté du 2 novembre 2015.
12. NOTICE OF MOTIONS AVIS DE MOTIONS
13. QUESTION PERIOD ON MEETING OF THE DAY PÉRIODE DES QUESTIONS SUR LA RÉUNION DU JOUR
14. RESOLUTIONS RÉSOLUTIONS
Regular Council Meeting November 2, 2015 Page 8 of 389
RECOMMENDATION: Motion that Council approve all recommendations listed on the Agenda under item #11 Reports from Departments and Council Committees. RECOMMANDATION: Motion que le conseil approuve toutes les recommandations énumérés à l’ordre du jour au #11 Rapports des départements et comités du conseil.
15. BY-LAWS RÈGLEMENTS
a. 290 - 341
RECOMMENDATION: Motion that Council approve By-law 2015-117 for first, second and third reading being a By-law to define the mandate and meeting procedures for Committees established by the Corporation of the Township of Russell (Reports CL 06-2015 Sep 21, 2015 & PIC 22- 2015 Nov 2, 2015) RECOMMANDATION: Motion que le conseil approuve le règlement 2015-117 en première, deuxième et troisième lectures étant un règlement relatif afin de définir la mission et les procédures de réunions des comités établis par la Corporation du canton de Russell (Rapports CL 06- 2015 21 sep 2015 & PIC 22-2015 2 nov, 2015)
b. 342 - 388
RECOMMENDATION: Motion that Council approve By-laws 2015-122 to 2015-126 inclusively, for first, second and third reading as listed on the Agenda.
2015-122 Being a By-law to establish fees and charges to be collected by the Corporation of the Township of Russell
2015-123 Being a By-law for the Removal of Part Lot Control - Report PD 80-2015 Property owned by Mélanie Construction and known as 111-113 Broadway Avenue in Russell
Regular Council Meeting November 2, 2015 Page 9 of 389
2015-124 Being a By-law for the Removal of Part Lot Control - Report PD 81-2015 Property owned by Mélanie Construction and known as 230-232 Capri Avenue in Embrun
2015-125 Being a By-law to award a contract and authorize the entry into an agreement with Realterm Energy - Report IS-PW-20-2015 for the replacement of streetlights to LED in the Township of Russell
2015-126 Being a By-law to amend the Committee By-law Appointments Recreation Complex Committee (D-1 Ad-Hoc Committee) RECOMMANDATION: Motion que le conseil approuve les règlements 2015- 122 à 2015-126 inclusivement, en première, deuxième et troisième lectures tel qu'indiqué sur l'ordre du jour.
2015-122 Étant un règlement pour établir les droits et les redevances perçus par la municipalité
2015-123 Étant un règlement pour une demande de retrait de l'application du contrôle des parties de lots - Rapport PD 80-2015 Propriétaires Mélanie Construction Inc. pour la propriété au 111-113, avenue Broadway à Russell
2015-124 Étant un règlement pour une demande de retrait de l'application du contrôle des parties de lots - Rapport PD 81-2015 Propriétaires Mélanie Construction Inc. pour la propriété au 230-232, avenue Capri à Embrun
2015-125 Étant un règlement afin d’octroyer un contrat et autoriser I'entente avec Realterm Energy - Rapport IS-PW-20-2015 pour les services de remplacement des lumières de rues à LED
2015-126 Étant un règlement relatif à la modification du règlement pour la nomination de personnes et représentants sous le règlement des comités Comité du complexe des loisirs (D-1 comité ad hoc)
Regular Council Meeting November 2, 2015 Page 10 of 389 16. NEW BUSINESS REPORTS RAPPORT D'AFFAIRES NOUVEAUX
17. OTHER BUSINESS - BUSINESS PRESENTED BY COUNCIL MEMBERS RAPPORTS DIVERS - PRÉSENTÉ PAR LES MEMBRES DU CONSEIL
18. PUBLIC MEETINGS - HEARINGS CONSULTATIONS PUBLIQUES - AUDIENCES
19. CLOSED SESSION SESSION À HUIS CLOS
Pursuant to sections 239(2) and (3.1) of the Municipal Act, 2001, S.O. 2001, chapter 25 Conformément aux articles 239 (2) et (3.1) de la Loi sur les municipalités, 2001, L.O. 2001, chapitre 25
RECOMMENDATION: Motion to Move into Closed Meeting at the hour of _____ p.m. to address matters pertaining to sections 239 (2) of the Municipal Act, 2001, S.O. 2001, chapter 25 to consider matters relating to:
1 - Sale of land s. (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality
RECOMMANDATION: Motion pour ouvrir une réunion à huis clos à _____ h afin de traiter des questions relatives aux articles 239 (2) de la Loi sur les municipalités, 2001, L.O. 2001, chapitre 25 afin de discuter de questions concernant:
1 - Vente de terrain art. (2) (e) les litiges actuels ou éventuels, y compris les questions dont les tribunaux administratifs sont saisis, ayant une incidence sur la municipalité
20. CONFIRMING BY-LAW RÈGLEMENT DE CONFIRMATION
389
RECOMMENDATION: That By-law 2015-**, being a By-law to confirm the
Regular Council Meeting November 2, 2015 Page 11 of 389 proceedings of the Council of The Corporation of the Township of Russell at its Regular Council Meeting held on November 2, 2015 be read a first, second and third time and passed. RECOMMANDATION: Que le règlement 2015-**, étant un règlement pour confirmer les procédures du conseil de la Corporation du canton de Russell lors de sa séance ordinaire du 2 novembre 2015 soit déposé et réputé lu en première, deuxième et troisième lectures et adopté.
21. NEXT MEETING PROCHAINE RÉUNION
The next regular public meeting of Council will be held on Monday, November 16, 2015
La prochaine réunion publique ordinaire du conseil aura lieu le lundi, 16 novembre 2015
22. ADJOURNMENT AJOURNEMENT
Regular Council Meeting November 2, 2015 Page 12 of 389 TOWNSHIP OF RUSSELL CANTON DE RUSSELL REGULAR COUNCIL SÉANCE ORDINAIRE October 19, 2015 at 5:30 p.m. Le 19 octobre 2015 à 17 h 30 Gaston R. Patenaude Hall Salle Gaston R. Patenaude 717 Notre-Dame Street 717, rue Notre-Dame Embrun ON Embrun ON
MINUTES PROCÈS-VERBAL
Meeting ID/Identifiant de la réunion: 2015-034 Chair/Président: Pierre Leroux, Mayor/maire Prepared By/Préparé par: Joanne Camiré Laflamme Clerk/greffière
Council Members Present: Pierre Leroux, Mayor/maire Membres du conseil André Brisson, Councillor/conseiller présents: Jamie Laurin, Councillor/conseiller Cindy Saucier, Councillor/conseillère Amanda Simard, Councillor/conseillère (arrived at 6:02 p.m./arrive à 18 h 02)
Staff Present: Jean Leduc, Chief Administrative Officer/directeur général Membres du personnel Joanne Camiré Laflamme, Clerk/greffière présents: Daniel Gatien, Economic Development Director/directeur du développement économique Richard Godin, Director of Finances/Treasurer / trésorier/directeur des finances Millie Bourdeau, Public Safety and Enforcement Director/CEMC/directrice de la sécurité publique et de l’exécution des règlements/CCGSU Céline Guitard, Parks and Recreation Director/directrice du service des parcs et des loisirs Dominique Tremblay, Planning Director/directrice de l'urbanisme Jonathan Bourgon, Manager Infrastructure Services / Gérant des services d’Infrastructure Craig Cullen, Executive Director of Infrastructure Services/directeur exécutif des services d'infrastructure Brian Duhamel, Embrun Fire Chief/chef du service d’incendie d’Embrun Maryse Roy, Deputy Clerk/greffière adjointe
1. ROLL CALL 1. APPEL
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 13 of 389 Regular Council Meeting 02 Nov 2015 The meeting was called to order at 5:30 Le rappel à l’ordre est fait à 17 h 30. p.m.
2. PRAYER 2. PRIÈRE
3. NATIONAL ANTHEM 3. HYMNE NATIONAL
4. ADDITIONS, DELETIONS OR 4. ADJONCTIONS, EFFACEMENTS OU AMENDMENTS MODIFICATIONS
a. Amendment to the recommendation at a. Modification à la recommandation de item 11 b) Zoning By-law Amendment - l'article 11 b) Demande de modification au Report PD 60-2015 - Property owned by règlement de zonage - Rapport PD 60- 2098163 Ontario Inc. 2015 - Propriété comme étant partie du lot 9, concession 6, à Embrun - propriétaire 2098163 Ontario Inc
5. ADOPTION OF THE AGENDA 5. ADOPTION DE L'ORDRE DU JOUR
Moved by Councillor André Brisson Proposé par le conseiller André Brisson Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier Motion to approve the revised agenda as Motion d'adopter l'ordre du jour modifié presented. tel que présenté. MOTION APPROVED MOTION ADOPTÉE
6. DISCLOSURE OF PECUNIARY 6. DÉCLARATION D'INTÉRÊT INTEREST PÉCUNIAIRE
Councillor André Brisson declared a Le conseiller André Brisson a déclaré un pecuniary interest with respect to items 9 intérêt pécuniaire au sujets des articles 9 b), 11 b) and By-law 2015-114 at item 15. b), 11 b) et le règlement 2015-114 à Reason is because he owns land beside l'article 15 .La raison est parce qu'il est this property. These items will be dealt with propriétaire d'un terrain à côté de cette as separate items. propriété. Ces articles seront traités comme des articles séparés. Councillor Amanda Simard declared a pecuniary interest with respect to items 11 La conseillère Amanda Simard a déclaré a), 11 b), 11 c) and By-laws 2015-113, un intérêt pécuniaire au sujets des articles 2015-114 and 2015-115 at item 15. These 11 a), 11 b), 11 c) et les règlements 2015- items relate to clients of the law firm where 113, 2015-114 et 2015-115 à l'article 15. she is doing her internship. These items Les articles se rapportent à des clients du will be dealt with as separate items. cabinet d’avocat ou elle fait son (Disclosure of pecuniary interest was placement. Ces articles seront traités noted at item 11 d) comme des articles séparés. (La déclaration d’intérêt pécuniaire a été noté à l’article 11 d)
7. ADOPTION OF MINUTES 7. L'ADOPTION DES PROCÈS-VERBAUX
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 14 of 389 Regular Council Meeting 02 Nov 2015 a. Regular Council Minutes - October 5, 2015 a. Procès-verbal de la séance ordinaire du conseil - 5 octobre 2015 Special Council Minutes - October 13, 2015 Procès-verbal de la séance extraordinaire du conseil - 13 octobre 2015 Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier Motion to approve the following Minutes as Motion d'approuver les procès-verbaux tel presented. que présentés. MOTION APPROVED MOTION ADOPTÉE
8. PRESENTATIONS 8. PRÉSENTATIONS
9. DELEGATIONS - PETITIONS 9. DÉLÉGATIONS - PÉTITIONS
a. Delegation presentated by Dean & Shirley a. Délégation présentée par Dean et Shirley Benson - Petition to request the retraction Benson - Pétition demandant le retrait of a previous petition d'une pétition antérieure Nobody was present to do the Personne n’était présent pour faire la presentation or present the petition. présentation ou présenter la pétition.
b. Delegation presentated by Jeanne Ratelle b. Délégation présentée par Jeanne Ratelle - - Menard West Development Développement Menard West Having declared a pecuniary interest with this item, Councillor André Brisson Puisqu’il avait précédemment déclaré un withdrew from the council table during this conflit d’intérêt pécuniaire relativement à presentation. cet article, le conseiller Brisson se retire de la table du conseil pour cette présentation. Ms. Ratelle made a presentation. Mme Ratelle a fait une présentation.
10. CONSENT ITEMS 10. POINTS PAR CONSENTEMENT
Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier Motion that all items listed under Consent Motion que tous les documents énumérés Items be received as presented. sous les points de consentement soit reçus tel que présentés. It was moved by Councillor Jamie Laurin and seconded by Councillor Cindy Saucier Il été proposé par le conseiller Jamie to amend the motion as follows: Laurin et appuyé par la conseillère Cindy To insert at the end of the paragraph: Saucier que la motion soit modifiée "except for item (a) which will be dealt comme suit: separately".
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 15 of 389 Regular Council Meeting 02 Nov 2015 Motion that all items listed under Consent Ajouter à la fin du paragraphe : Items be received as presented except for « à l'exception de l'article (a) qui sera traité item (a) which will be dealt separately. séparément».
The motion to amend APPROVED Motion que tous les documents énumérés and the main motion sous les points de consentement soit APPROVED AS AMENDED reçus tel que présentés à l'exception de l'article (a) qui sera traité séparément. La motion pour modifiée ADOPTÉE et la motion principale ADOPTÉE DANS SA FORME MODIFIÉE
a. Delegation presented by Dean & Shirley a. Délégation présentée par Dean et Shirley Benson - Petition to request the retraction Benson - Pétition demandant le retrait of a previous petition d'une pétition antérieure This item was dealt with as a separate Cet article a été traité comme un article item. séparé. Moved by Councillor Cindy Saucier Proposé par la conseillère Cindy Saucier Seconded by Councillor Jamie Laurin Appuyé par le conseiller Jamie Laurin That Council receive the petition from Que le conseil reçoit la pétition de Dean et Dean & Shirley Benson received on Shirley Benson reçue le 28 septembre September 28, 2015, requesting the 2015, demandant le retrait d'une pétition retraction of a previous petition presented antérieure présentée lors de la réunion at the Regular Council Meeting of May 4, ordinaire du conseil le 4 mai 2015 au sujet 2015 with respect to adequate lighting to de l’installation d’éclairage adéquat sur la be installed on the Public Trail between the piste cyclable entre les points d’accès de access points of 1st Avenue and the Keith l’avenue 1st et le parc Keith M. Boyd à M. Boyd Park in Russell. Russell.
It was moved by Councillor Cindy Saucier Il été proposé par la conseillère Cindy and seconded by Councillor André Brisson Saucier et appuyé par le conseiller André to amend the motion as follows: Brisson que la motion soit modifiée Add after the word petition and before the comme suit: word from "and approve the request" Ajouter après le mot pétition et avant le mot de « et approuve la demande » That Council receive the petition and approve the request from Dean & Shirley Que le conseil reçoit la pétition et Benson received on September 28, 2015, approuve la demande de Dean et Shirley requesting the retraction of a previous Benson reçue le 28 septembre 2015, petition presented at the Regular Council demandant le retrait d'une pétition Meeting of May 4, 2015 with respect to antérieure présentée lors de la réunion adequate lighting to be installed on the ordinaire du conseil le 4 mai 2015 au sujet Public Trail between the access points of de l’installation d’éclairage adéquat sur la piste cyclable entre les points d’accès de
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 16 of 389 Regular Council Meeting 02 Nov 2015 1st Avenue and the Keith M. Boyd Park in l’avenue 1st et le parc Keith M. Boyd à Russell. Russell.
The motion to amend APPROVED La motion pour modifiée ADOPTÉE and the main motion et la motion principale APPROVED AS AMENDED ADOPTÉE DANS SA FORME MODIFIÉE
b. Minutes of the Policing Advisory b. Procès-verbal du comité consultatif des Committee - April 30, 2015 services policiers - 30 avril 2015
11. REPORTS FROM DEPARTMENTS AND 11. RAPPORTS DES DÉPARTEMENTS ET COUNCIL COMMITTEES COMITÉS DU CONSEIL
a. Zoning By-law Amendment - Report PD a. Demande de modification au règlement 57-2015 de zonage - Rapport PD 57-2015 Property known as 4513 Grégoire Road in Propriété au 4513, chemin Grégoire à Embrun and owned by Gilles Trudeau Embrun - propriétaire Gilles Trudeau This item was dealt with separately. Cet article a été traité séparément.
Having declared a pecuniary interest with Puisqu’elle avait précédemment déclaré this item, Councillor Simard withdrew from un conflit d’intérêt pécuniaire relativement the council table for the recommendation à cet article, la conseillère Simard se retire and was absent for the vote. de la table du conseil pour la recommandation et est absente pour le vote. Moved by Councillor André Brisson Proposé par le conseiller André Brisson Seconded by Councillor Jamie Laurin Appuyé par le conseiller Jamie Laurin That Council approves the zoning Que le conseil approuve la demande de amendment application, submitted by modification de zonage, soumise par Gilles Trudeau for the property legally Gilles Trudeau pour la propriété described as being Part of Lot A, légalement décrite étant partie du lot A, Concession 1, Part 4 on Plan 50R-8019 concession 1, partie 4 sur le plan 50R- known as 4513 Gregoire Road in 8019 et connue sous le 4513, ch. Grégoire Marionville. The Zoning By-Law dans le village de Marionville. Le amendment would change the zoning of changement de zonage permettrait le part of the property from “Open Space 1 changement de zonage de « zone (OS-1)” to “Residential 1 (R1)” to allow a d’espaces verts 1 (OS-1) » à « zone previously approved residential résidentielle 1 (R1) » afin de permettre un development and from “Residential 1 (R1)” développement résidentiel déjà approuvé to “Residential 1 – exception (R1- et de « zone résidentielle 1 (R1) » à « zone exception)” to allow commercial storage résidentielle 1 – exception (R1-exception) and a reduced frontage. » afin de permettre de l’entreposage MOTION APPROVED commercial et une façade réduite. MOTION ADOPTÉE
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 17 of 389 Regular Council Meeting 02 Nov 2015 b. Zoning By-law Amendment - Report PD b. Demande de modification au règlement 60-2015 de zonage - Rapport PD 60-2015 Property known as Part of Lot 9, Propriété comme étant partie du lot 9, Concession 6 in Embrun and owned by concession 6, à Embrun - propriétaire 2098163 Ontario Inc 2098163 Ontario Inc
This item was dealt with separately. Cet article a été traité séparément. Having declared a pecuniary interest with this item, Councillor Brisson withdrew from Puisqu’il avait précédemment déclaré un the council table for this item and was conflit d’intérêt pécuniaire relativement à absent for the vote. cet article, le conseiller Brisson se retire de la table du conseil pour cet article et est Councillor Simard arrived at the meeting at absent pour le vote. 6:02 p.m., declared her pecuniary interests at this time, withdrew from the La conseillère Simard arrive à la réunion à council table for this item and was absent 18 h 02, déclare ses intérêts pécuniaires à for the vote. ce moment, se retire de la table du conseil pour cet article et est absente pour le vote.
Moved by Councillor Cindy Saucier Proposé par la conseillère Cindy Saucier Seconded by Councillor Jamie Laurin Appuyé par le conseiller Jamie Laurin That Council approves the Zoning By-law Le conseil approuve la modification au Amendment application submitted by règlement de zonage, soumise par 2098163 Ontario Inc. for a portion of the 2098163 Ontario inc., pour une partie de property legally described as Part of Lot 9, la propriété légalement décrite comme Concession 6, from “Residential One-A - étant partie du lot 9, concession 6, de « Holding (R1A-h)” to “Residential Two - résidentielle un-A – aménagement différé Holding (R2-h)”. (R1A-h) » à « résidentielle deux – aménagement différé (R2-h) », That Council requests the approval authority to amend the draft conditions of Le conseil demande à l’autorité file 080-S-08-010 in order to add the approbatrice d’amender les conditions de following condition: l’ébauche de plan de lotissement du The owner agrees to build sidewalks on dossier 080-S-08-010 de manière à Street 1 (from St-Pierre to Street 2) as per inclure la condition suivante : le the Township of Russell Standards and propriétaire accepte de construire un develop a paved shoulder on Streets 2 & trottoir sur la rue 1 (de St-Pierre à la rue 2) 3. et d’aménager un accotement pavé des MOTION APPROVED AS AMENDED rues 2 & 3. MOTION ADOPTÉE TEL QUE MODIFIÉE
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 18 of 389 Regular Council Meeting 02 Nov 2015 c. Zoning By-law Amendment - Report PD c. Demande de modification au règlement 63-2015 de zonage - Rapport PD 63-2015 Property known as 948 Route 400 in Propriété au 948, Route 400 à Russell. - Russell and owned by Swiss Acres Inc. propriétaire Swiss Acres Inc.
This item was dealt with separately. Cet article a été traité séparément. Having declared a pecuniary interest with this item, Councillor Simard withdrew from Puisqu’elle avait précédemment déclaré the council table for this item and was un conflit d’intérêt pécuniaire relativement absent for the vote. à cet article, la conseillère Simard se retire de la table du conseil pour cet article et est absente pour le vote. Moved by Councillor André Brisson Proposé par le conseiller André Brisson Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier That Council approves the zoning Que le conseil approuve les modifications amendments application submitted by au règlement de zonage soumises par Rudy Schoeni for the following properties: Rudy Schoeni: 1. That the zoning of the property 1. Que le zonage de la parcelle de terrain described as Part of Lots 5 & 6, légalement décrite comme étant une Concession 5 and known as 948 Route partie des lots 5 & 6, concession 5 et 400 (Part A on Map 2) be amended from connue sous le 948 Route 400 (partie A “General Agricultural (A2)” to “General sur la carte 2) soit changé de « zone rurale Agricultural – Exception 74 (A2-74)” in générale (A2) » à « zone rurale générale – order to: exception 74 (A2-74) » pour effet de :
i. Reduce the minimum lot frontage i. Réduire la façade minimale pour requirement for a detached dwelling from une habitation isolée de 45 mètres à 31 45 metres to 31 metres. mètres.
2. That the zoning of the vacant parcel of 2. Que le zonage de la parcelle de terrain land (Part B on Map 2) be amended from vacante (partie B sur la carte 2) soit “General Agricultural (A2)” to “General changé de « zone rurale générale (A2) » à Agricultural – Exception 75 (A2-75)” in « zone rurale générale – exception 75 (A2- order to: 75) » pour effet de :
i. Prohibit all residential uses on the parcel i. Interdire tout nouvel usage of land. résidentiel sur la parcelle de terrain.
This amendment is a condition of Cette modification est une condition à la severance application B-053-2015. demande de détachement no B-053-2015. MOTION APPROVED MOTION ADOPTÉE
d. Notice of Intent of a Heritage Property - d. Avis d'intention de désignation d'un Report PD79-2015 bien Patrimonial - Rapport PD 79-2015
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 19 of 389 Regular Council Meeting 02 Nov 2015 This item was dealt with separately. Cet article a été traité séparément.
Moved by Councillor Cindy Saucier Proposé par la conseillère Cindy Saucier Seconded by Councillor Amanda Simard Appuyé par la conseillère Amanda That Council receives report #PD-79-2015 Simard concerning the designation of heritage Que le conseil reçoive le rapport PD-79- status for multiple properties in Russell 2015 concernant la désignation and Embrun and a district in Russell, and patrimoniale de plusieurs propriétés à direct staff to proceed with the next step to Russell et Embrun et un district à Russell, designate the proposed conservation et recommander au personnel de heritage district under Part 5 AND to procéder à l'étape suivante pour désigner designate the St Jacques Church in le projet de district de conservation du Embrun under PART 4 of the Heritage Act. patrimoine en vertu de la Partie 5 et à désigner l’église Saint-Jacques à Embrun It was moved by Councillor Jamie Laurin dans la partie 4 de la Loi sur le patrimoine. and seconded by Councillor Amanda Simard to amend the motion as follows: Il été proposé par le conseiller Jamie Strike out: "to designate the proposed Laurin et appuyé par la conseillère conservation heritage district under Part 5 Amanda Simard que la motion soit AND" modifiée comme suit: The motion to amend CARRIED Rayer : «pour désigner le projet de district de conservation du patrimoine en vertu de It was then moved by Councillor Amanda la Partie 5 et » Simard and seconded by Councillor Jamie La motion pour modifiée ADOPTÉE Laurin to amend the motion as follows: Add at the end of the paragraph: Il a ensuite été proposé par la conseillère "and that the administration proceed with Amanda Simard et appuyé par le extensive public consultations in regards conseiller Jamie Laurin que la motion soit to Heritage District Conservation as modifiée comme suit: defined as Zone A in the MTBA Report and Ajouter à la fin du paragraphe : report back to Council" « et que l'administration procède avec une consultation publique en ce qui concerne That Council receives report #PD-79-2015 la conservation du patrimoine du district concerning the designation of heritage comme définie comme la zone A dans le status for multiple properties in Russell rapport MTBA et faire rapport au Conseil » and Embrun and a district in Russell, and direct staff to proceed with the next step to Que le conseil reçoive le rapport PD-79- designate the St Jacques Church in 2015 concernant la désignation Embrun under PART 4 of the Heritage Act patrimoniale de plusieurs propriétés à and that the administration proceed Russell et Embrun et un district à Russell, with extensive public consultations in et recommander au personnel de regards to Heritage District procéder à l'étape suivante à désigner Conservation as defined as Zone A in l’église Saint-Jacques à Embrun dans la the MTBA Report and report back to partie 4 de la Loi sur le patrimoine et que Council. l'administration procède avec une
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 20 of 389 Regular Council Meeting 02 Nov 2015 consultations publiques en ce qui The motion to amend APPROVED concerne la conservation du and the main motion patrimoine du district comme définie APPROVED AS AMENDED comme la zone A dans le rapport MTBA et faire rapport au Conseil.
La motion pour modifiée ADOPTÉE et la motion principale ADOPTÉE DANS SA FORME MODIFIÉE
e. Paylist - September, 2015 e. Liste des comptes - Septembre 2015 That Council receive the paylist for the Que le conseil reçoit la liste des paiements month of September 2015. pour le mois d’octobre 2015.
f. 2016 First Draft Budget - Report FS 23- f. Première ébauche du budget 2016 - 2015 Rapport FS 23-2015 That Council receives the first draft of the Que le conseil accuse réception de la 2016 budget, which forecasts an overall première ébauche du budget opérationnel increase of 1.5%, and that further 2016 qui prévoit une augmentation totale discussions be held at the set budget de 1.5% et que soient tenus les échanges working day sessions. sur cette ébauche lors des journées de travail prévus sur le budget. The budget includes a 0.8 % increase in operational financial requirements which Le budget opérationnel incluent une includes an additional amount of $41,584 hausse de contribution municipal de 0.8% (+7.85%) on municipal contribution for the où il est prévu un montant additionnel de libraries. 41 584 $ (+7,85%) sur la contribution municipale pour les bibliothèques. The infrastructure budget portion has been increased by $66,106 from $1,465,992 to Le budget d’infrastructure a été augmenté $1,532,098 which represents a 4.51 % de 66 106 $ soit de 1 465 992 $ à 1 532 increase in the municipal contribution into 098$ représentant de 4.51% de la the township’s infrastructures which contribution municipal dans les includes an additional amount of $30,900 infrastructures de la municipalité et prévoit on municipal contribution for the libraries. un montant additionnel de 30 900 $ sur la contribution municipale pour les The water and sewer rates increase in this bibliothèques. first draft is 0.95%. L’augmentation des taux d’eau et d’égouts dans cette première ébauche est 0.95%.
g. Closure for the municipal landfill - g. Fermeture pour le dépotoir municipal - Report IS-PW-5-2015 Rapport IS-PW-5-2015
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 21 of 389 Regular Council Meeting 02 Nov 2015 That Council approves the full closure of Que le conseil approuve la fermeture the municipal landfill and authorize the complète du dépotoir municipal et administration to apply for an ECA d’autoriser l’administration à appliquer amendment. pour un amendement du ECA.
h. Salt Shed Property Environmental h. Évaluation environnementale de la Assessment - Report IS-PW-18-2015 propriété de l’entrepôt à sel - Rapport IS-PW-18-2015 That Council acknowledge receipt of this Que le conseil reçoit le rapport puisque report as this is an information report, once celui-ci est un rapport d’information et une completed Council will be advised of the fois complété, le conseil sera informé des next steps for direction and approval. prochaines étapes pour une directive et approbation.
i. Construction of Valoris Street - Report i. Construction de la rue Valoris - Rapport IS-PW-19-2015 IS-PW-19-2015 That Council approves the proposed by- Que le conseil approuve le règlement law to award a contract and to authorize proposé afin d’octroyer un contrat et the entry into an agreement with A.L. Blair autoriser l'entente avec A.L. Blair Construction for the construction of Valoris Construction pour la construction de la rue Street in Embrun for $397,861.25+ Valoris à Embrun au montant de 397 $7,002.36= $404,863.61 (this amount 861.25$ + 7 002.36$ = 404 863.61$ (Ce includes 1.76% of non-refundable HST montant inclus la portion de TVH and the provisional items). municipale non remboursable de 1.76% et les éléments provisoires). And that Council approves that the remaining budgeted amount of Et que le conseil accepte de transférer la $220,522.39 be transferred to a specific balance du montant au budget de 220 reserved to be used for the completion of 522,39 $ à une réserve spécifique afin this project in 2016. d’utilisation pour compléter ce projet en 2016. And that Council approves that from the additional revenues of $810,000 received Et que le conseil accepte que du revenu from the United Counties of Prescott and additionnel de 810 000 $ reçu par les Russell, $184,613.57 of which has not yet Comtés unis de Prescott et Russell, dont been attributed to any projects, 184 613,57 $ est toujours disponible, que $79,477.61 be transferred to this same 79 477,61 $ soit transférer dans cette reserve to account for an increase in the même réserve afin de couvrir une total projected costs of Valoris Street. augmentation aux coûts totaux anticipé pour la construction du chemin Valoris.
j. Community Grants - Report PR 23-2015 j. Subventions et contributions communautaires - Rapport PR 23-2015 That Council approves the following Que le Conseil approuve la department’s recommendation for recommandation du département pour les
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 22 of 389 Regular Council Meeting 02 Nov 2015 community grants donation in 2015 to the octrois municipaux de 2015 aux groupes following groups: communautaires suivants :
1. To approve an in-kind grant in the 1. Approuver un don en nature au Club amount of $165 to the Russell Optimist Optimiste de Russell au montant de 165 $ Club to cover the rental cost of the hall at pour la location de la salle de l’aréna de the Russell Arena for their 2nd Annual Russell pour leur 2e Marche de Zombies Zombie Walk on October 31st, 2015. le 31 octobre 2015.
2. To approve an in-kind grant in the 2. Approuver un don en nature à amount of $582.50 to the Embrun Minor l’Association mineure de Hockey Hockey Association to cover the rental d’Embrun au montant de 582.50 $ pour la cost of the hall at the Embrun Arena for location de la salle de l’aréna d’Embrun their annual Embrun Fall Classic pour leur tournoi annuel d’automne du 5 Tournament from November 5th to the 8th, au 8 novembre 2015. 2015. Selon les lignes directrices du programme According to the Community Grants and de subventions et contributions Contributions Guidelines, this request communautaires, cette demande est meets our requirements for funding. conforme aux critères.
k. Structural condition assessment k. Étude des conditions des structures Russell and Embrun Arenas - Report pour les arénas de Russell et Embrun - PR 22-2015 Rapport PR 22-2015 That Council acknowledges the reception Que le conseil reçoive l’information of the structural condition studies of our présentée sur le rapport de conditions des arenas and approves the recommendation structures pour les arénas et qu’il from the administration to retain the approuve la recommandation faite par consulting services proposal for Phase 1 l’administration de retenir les services de from MHPM in support of the Parks & la firme de consultants MHPM pour la Recreation Master Plan that was delivered Phase 1 afin de supporter le Plan maître to Council on October 5th, 2015. des Parcs et loisirs qui a été livré le 5 octobre 2015.
l. Sign for the Industrial Park - Report l. Affiche pour le parc industriel - Rapport ECO-DEV 11-2015 ECO-DEV 11-2015 This item was dealt with separately. Cet article a été traité séparément. Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor Amanda Simard Appuyé par la conseillère Amanda That Council accepts to proceed with the Simard expenditure for the sign for the Industrial Que le conseil municipal accepte de Park. procéder avec la dépense de l’affiche pour MOTION APPROVED le parc industriel. MOTION ADOPTÉE
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 23 of 389 Regular Council Meeting 02 Nov 2015 m. Clerk Department - October Monthly m. Bureau du greffe - Rapport mensuel Report CL 07-2015 d'octobre CL 07-2015 That Council receive report CL 07-2015 Que le conseil reçoit le rapport CL 07-2015 dated October 19, 2015. daté du 19 octobre 2015.
12. NOTICE OF MOTIONS 12. AVIS DE MOTIONS
13. QUESTION PERIOD ON MEETING OF 13. PÉRIODE DES QUESTIONS SUR LA THE DAY RÉUNION DU JOUR
Council members and staff answered Les membres du conseil et du personnel questions from the public: répondent à des questions du public sur les sujets suivants: 1. Mr. Charles Armstrong : a) (ref. 11 (d) – Heritage Property) 1. M. Charles Armstrong : Definition of intern control. a) (réf. 11 (d) – Désignation d’un bien b) (ref. 11 (f) – First Draft Budget) Will patrimonial) Définition de contrôle this be online for public review, interne. envisioned cost for recreation complex. b) (réf. 1 (f) – Première ébauche du budget) Est-ce que ce sera en ligne 2. Ms. Jeanne Ratelle: pour l’examen du public, coût envisagé a) (ref. 11 (b) - Zoning By-law pour le complexe récréatif. Amendment) Emergency exit; width of land for the sidewalks, and wider 2. Mme Jeanne Ratelle : access to the bicycle path. a) (réf. 11 (b) - Demande de modification au règlement de zonage) 3. Mr. Brian Doyle: Sortie d'urgence; largeur du terrain pour a) (ref. 11 (b) - Zoning By-law les trottoirs, et l'accès à la piste cyclable Amendment) How many times have the plus large. fire department practiced using the bicycle path as an emergency exit in the 3. M. Brian Doyle : past. a) (réf. 11 (b) - Demande de modification au règlement de zonage) 4. Mr. Ron Thériault: Combien de fois le service d'incendie a a) (ref. 11 (b) - Zoning By-law pratiqué en utilisant la piste cyclable Amendment) Conditions for draft comme une sortie de secours dans le approval submitted in the future. passé.
5. Mr. Langis Lebel: 4. M. Ron Thériault : a) (ref. 11 (b) - Zoning By-law a) (réf. 11 (b) - Demande de Amendment) If meters in the street modification au règlement de zonage) influenced to have sidewalks. Conditions d'ébauche de l'agrément soumis à l'avenir.
5. M. Langis Lebel :
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 24 of 389 Regular Council Meeting 02 Nov 2015 a) (réf. 11 (b) - Demande de modification au règlement de zonage) Mètres dans la rue ont-ils influencés pour avoir les trottoirs.
The meeting was adjourned for a break La réunion est suspendue pour une between 7:46 p.m. and 8:02 p.m. pause entre 19 h 46 et 20 h 02. 14. RESOLUTIONS 14. RÉSOLUTIONS
Moved by Councillor André Brisson Proposé par le conseiller André Brisson Seconded by Councillor Jamie Laurin Appuyé par le conseiller Jamie Laurin Motion that Council approve all Motion que le conseil approuve toutes les recommendations listed on the Agenda recommandations énumérés à l’ordre du under item #11 Reports from jour au #11 Rapports des départements Departments and Council Committees. et comités du conseil.
It was moved by Councillor Jamie Laurin Il été proposé par le conseiller Jamie and seconded by Councillor Amanda Laurin et appuyé par la conseillère Simard to amend the motion as follows: Amanda Simard que la motion soit 1) Add at the of the paragraph: modifiée comme suit: “except for items # 11 a), 11 b), 11 c), 11 1) Ajout à la fin du paragraphe : d) and 11 l) which will be dealt with « à l’exception des articles # 11 a), 11 b), separately; and 11 c), 11 d) et 11 l) qui seront traités 2) Include the revised recommendation séparément; et presented at item # 11 f) in report FS 2) Inclure la recommandation modifiée 23-2015 with respect to the first draft présentée à l’article 11 f) dans le budget. rapport FS 23-2015 pour la première The motion to amend APPROVED ébauche du budget 2016. and the main motion La motion pour modifiée ADOPTÉE APPROVED AS AMENDED et la motion principale ADOPTÉE DANS SA FORME MODIFIÉE
15. BY-LAWS 15. RÈGLEMENTS
Moved by Councillor Cindy Saucier Proposé par la conseillère Cindy Saucier Seconded by Councillor André Brisson Appuyé par le conseiller André Brisson Motion that Council approve By-laws Motion que le conseil approuve les 2015-113 to 2015-118 inclusively, for first, règlements 2015-113 à 2015-118 second and third reading as listed on the inclusivement, en première, deuxième et Agenda. troisième lectures tel qu'indiqué sur l'ordre du jour. It was moved by Councillor Jamie Laurin and seconded by Councillor André Brisson Il été proposé par le conseiller Jamie to amend the motion as follows: Laurin et appuyé par le conseiller André
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 25 of 389 Regular Council Meeting 02 Nov 2015 Substitute the paragraph with: Brisson que la motion soit remplacée "Motion that all by-laws listed on the comme suit: agenda be dealt with as separate items" « Motion que tous les règlements indiqués sur l’ordre du jour sois traités comme des Motion to amend APPROVED articles séparés. La motion pour modifiée ADOPTÉE a. Zoning By-law Amendment - Report PD a. Demande de modification au règlement 57-2015 de zonage - Rapport PD 57-2015 Having declared a pecuniary interest with Puisqu’elle avait précédemment déclaré this item, Councillor Simard withdrew from un conflit d’intérêt pécuniaire relativement the council table and was absent for the à cet article, la conseillère Simard se retire vote. de la table du conseil et est absente pour le vote. Moved by Councillor Jamie Laurin Seconded by Councillor André Brisson Proposé par le conseiller Jamie Laurin Motion that Council approve By-law 2015- Appuyé par le conseiller André Brisson 113 for first, second and third reading Motion que le conseil approuve le being a Zoning By-law Amendment - règlement 2015-113 en première, Report PD 57-2015 - Owner Gilles deuxième et troisième lecture étant un Trudeau, property known as 4513 règlement pour une demande de Grégoire Road in Embrun. modification au règlement de zonage - MOTION APPROVED Rapport PD 57-2015 - Propriétaire Gilles Trudeau, pour la propriété au 14513, chemin Grégoire à Embrun. MOTION ADOPTÉE b. Zoning By-law Amendment - Report PD b. Demande de modification au règlement 60-2015 de zonage - Rapport PD 60-2015
Having declared a pecuniary interest with Puisqu’ils avaient précédemment déclarés this item, Councillor Brisson and un conflit d’intérêt pécuniaire relativement Councillor Simard withdrew from the à cet article, le conseiller Brisson et la council table and were absent for the vote. conseillère Simard se retire de la table du conseil et sont absents pour le vote. Moved by Councillor Jamie Laurin Seconded by Councillor Cindy Saucier Proposé par le conseiller Jamie Laurin Motion that Council approve By-law 2015- Appuyé par la conseillère Cindy Saucier 114 for first, second and third reading Motion que le conseil approuve le being a Zoning By-law Amendment - règlement 2015-114 en première, Report PD 60-2015 - Owner 2098163 deuxième et troisième lecture étant un Ontario Inc, property described as being règlement pour une demande de Part of Lot 9, Concession 6 in Embrun. modification au règlement de zonage - MOTION APPROVED Rapport PD 60-2015 - Propriétaire 2098163 Ontario Inc, pour la propriété
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 26 of 389 Regular Council Meeting 02 Nov 2015 décrite comme étant partie du lot 9, concession 6 à Embrun. MOTION ADOPTÉE c. Zoning By-law Amendment - Report PD c. Demande de modification au règlement 63-2015 de zonage - Rapport PD 63-2015 Having declared a pecuniary interest with Puisqu’elle avait précédemment déclaré this item, Councillor Simard withdrew from un conflit d’intérêt pécuniaire relativement the council table and was absent for the à cet article, la conseillère Simard se retire vote. de la table du conseil et est absente pour le vote. Moved by Councillor André Brisson Seconded by Councillor Cindy Saucier Proposé par le conseiller André Brisson Motion that Council approve By-law 2015- Appuyé par la conseillère Cindy Saucier 115 for first, second and third reading Motion que le conseil approuve le being a Zoning By-law Amendment - règlement 2015-115 en première, Report PD 63-2015 - Owner Swiss Acres deuxième et troisième lecture étant un Inc., property known as 948 Route 400 in règlement pour une demande de Russell. modification au règlement de zonage - MOTION APPROVED Rapport PD 63-2015 - Propriétaire Owner Swiss Acres Inc., pour la propriété au 948 route 400 à Russell. MOTION ADOPTÉE d. Construction of Valoris Street - Report d. Construction de la rue Valoris - Rapport IS-PW-19-2015 IS-PW-19-2015 Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor André Brisson Appuyé par le conseiller André Brisson Motion that Council approve By-law 2015- Motion que le conseil approuve le 116 for first, second and third reading règlement 2015-116 en première, being a By-law to award a contract and deuxième et troisième lecture étant un authorize the entry into an agreement with règlement afin d’octroyer un contrat et A.L. Blair Construction for the construction autoriser I'entente avec A.L. Blair of Valoris Street in Embrun - Report IS- Construction pour la construction de la rue PW-19-2015. Valoris à Embrun - Rapport IS-PW-19- MOTION APPROVED 2015. MOTION ADOPTÉE e. Committee By-law - Report CL 06-2015 e. Règlement des comités – Rapport CL 06-2015 Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor André Brisson Appuyé par le conseiller André Brisson Motion that Council approve By-law 2015- Motion que le conseil approuve le 117 for first, second and third reading règlement 2015-117 en première, being a By-law to define the mandate and deuxième et troisième lecture étant un meeting procedures for Committees règlement relatif afin de définir la mission established by the Corporation of the et les procédures de réunions des comités Township of Russell - Report CL 06-2015.
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 27 of 389 Regular Council Meeting 02 Nov 2015 MOTION DEFERRED TO REGULAR établis par la Corporation du canton de COUNCIL MEETING Russell – Rapport CL 06-2015. NOVEMBER 2, 2015 MOTION DIFFÉRÉE À LA RÉUNION ORDINAIRE DU CONSEIL LE 2 NOVEMBRE 2015 f. Committee By-law appointments f. Règlement des nominations des comités Moved by Councillor Amanda Simard Proposé par la conseillère Amanda Seconded by Councillor André Brisson Simard Motion that Council approve By-law 2015- Appuyé par le conseiller André Brisson 118 for first, second and third reading Motion que le conseil approuve le being a By-law to amend the règlement 2015-118 en première, appointments of persons and deuxième et troisième lecture étant un representatives on various committees règlement relatif à la modification de and functions. personnes et de représentants au sein de MOTION APPROVED divers comités et fonctions. MOTION ADOPTÉE The CAO thanked Mr. Daniel Gatien, Le DG remercie M. Daniel Gatien, Director of Economic Development for his directeur du développement économique last Council meeting and wished him the pour sa dernière réunion du conseil et lui best of luck in his new endeavors. souhaite la meilleure des chances dans ses nouveaux projets.
16. NEW BUSINESS REPORTS 16. RAPPORT D'AFFAIRES NOUVEAUX
17. OTHER BUSINESS - BUSINESS 17. RAPPORTS DIVERS - PRÉSENTÉ PAR PRESENTED BY COUNCIL MEMBERS LES MEMBRES DU CONSEIL
18. PUBLIC MEETINGS - HEARINGS 18. CONSULTATIONS PUBLIQUES - AUDIENCES
19. CLOSED SESSION 19. SESSION À HUIS CLOS
a. Pursuant to sections 239(2) and (3.1) of a. Conformément aux articles 239 (2) et (3.1) the Municipal Act, 2001, S.O. 2001, de la Loi sur les municipalités, 2001, L.O. chapter 25 2001, chapitre 25 Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier Motion to Move into Closed Meeting at the Motion pour ouvrir une réunion à huis clos hour of 8:50 p.m. to address matters à 20 h 50 afin de traiter des questions pertaining to sections 239 (2) of the relatives aux articles 239 (2) de la Loi sur Municipal Act, 2001, S.O. 2001, chapter les municipalités, 2001, L.O. 2001, 25 to consider matters relating to: chapitre 25 afin de discuter de questions 1 - Hay Group Studies concernant: 1 - Études du Hay Group
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 28 of 389 Regular Council Meeting 02 Nov 2015 s. (2) (b) personal matters about an art. (2) (b) des renseignements privés identifiable individual, including municipal concernant une personne qui peut être employees. identifiée, y compris des employés de la municipalité.
Public meeting reconvened at the hour of La réunion publique est convoquée de 11:02 p.m. nouveau à 23 h 02. Report out of closed session: Résultat de la séance à huis clos: 1 - s. (b) - Hay Group Studies - Council 1- art. (b) Études du Hay Group – Le was briefed on the subject and as a result conseil est informé sur le sujet et suite au of the closed session, the following résultat de la séance à huis clos, la recommendation will be presented for recommandation suivante est présentée à Council's consideration. l’examen du conseil. Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier Be it resolved that Council receives the Qu’il soit résolu que le conseil reçoive les Hay Group reports; rapports de Hay Group;
Be it further resolved that Council Qu’il soit de plus résolu que le conseil approves the 1.5% salary increase to all approuve une hausse salariale de 1,5% staff members for 2015 as per budget pour tous les employés pour 2015 tel que approval by resolution 2015-61; le prévoit le budget approuvé par la résolution 2015-61; Be it further resolved that Council directs the CAO to prepare a report that will Qu’il soit de plus résolu que le conseil stipulate the recommendations and mandate le Directeur général à préparer actions to be implemented based on the un rapport qui établira les Hay Group studies. recommandations et actions à adopter MOTION APPROVED provenant des études de Hay Group. MOTION ADOPTÉE
20. CONFIRMING BY-LAW 20. RÈGLEMENT DE CONFIRMATION Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor André Brisson Appuyé par le conseiller André Brisson That By-law 2015-119, being a By-law to Que le règlement 2015-119, étant un confirm the proceedings of the Council of règlement pour confirmer les procédures The Corporation of the Township of du conseil de la Corporation du canton de Russell at its Regular Council Meeting Russell lors de sa séance ordinaire du 19 held on October 19, 2015 be read a first, octobre 2015 soit déposé et réputé lu en second and third time and passed. première, deuxième et troisième lectures MOTION APPROVED et adopté. MOTION ADOPTÉE
21. NEXT MEETING 21. PROCHAINE RÉUNION
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 29 of 389 Regular Council Meeting 02 Nov 2015 - The next special meetings of Council - Les prochaines réunions will be held on October 21 and 22, 2015 extraordinaires du conseil auront lieu (2016 Budget Working Sessions). le 21 et 22 octobre 2015 (Sessions de travail budgétaire de 2016). - The next regular public meeting of Council will be held on Monday, - La prochaine réunion publique November 2, 2015. ordinaire du conseil aura lieu le lundi, 2 novembre 2015.
22. ADJOURNMENT 22. AJOURNEMENT
Meeting was adjourned at 11:04 p.m. La réunion est ajournée à 23 h 04.
Pierre Leroux Mayor/maire Joanne Camiré Laflamme Clerk/greffière
Regular Council Meeting October 19, 2015 Séance ordinaire du conseil 19 octobre 2015
Page 30 of 389 Regular Council Meeting 02 Nov 2015 TOWNSHIP OF RUSSELL CANTON DE RUSSELL SPECIAL COUNCIL SÉANCE EXTRAORDINAIRE Wednesday October 21, 2015 Le mercredi 21 octobre 2015 at 2:00 p.m. (2016 Budget-Day 1) à 14 h (Budget 2016 - Jour 1) Gaston R. Patenaude Hall Salle Gaston R. Patenaude 717 Notre-Dame Street 717, rue Notre-Dame Embrun ON Embrun ON
MINUTES PROCÈS-VERBAL
Meeting ID/Identifiant de la réunion: 2015-035 Chair/Président: Pierre Leroux, Mayor/maire Prepared By/Préparé par: Joanne Camiré Laflamme Clerk/greffière
Council Members Present: Pierre Leroux, Mayor/maire Membres du conseil André Brisson, Councillor/conseiller présents: Jamie Laurin, Councillor/conseiller Cindy Saucier, Councillor/conseillère Amanda Simard, Councillor/conseillère (arrived at 2:04 p.m./arrive à 14 h 04) Staff Present: Jean Leduc, Chief Administrative Officer/directeur général Membres du personnel Joanne Camiré Laflamme, Clerk/greffière présents: Daniel Gatien, Economic Development Director/directeur du développement économique Richard Godin, Director of Finances/Treasurer / trésorier/directeur des finances Millie Bourdeau, Public Safety and Enforcement Director/CEMC/directrice de la sécurité publique et de l’exécution des règlements/CCGSU Céline Guitard, Parks and Recreation Director/directrice du service des parcs et des loisirs Dominique Tremblay, Planning Director/directrice de l'urbanisme Jonathan Bourgon, Manager Infrastructure Services / Gérant des services d’Infrastructure Craig Cullen, Executive Director of Infrastructure Services/directeur exécutif des services d'infrastructure Bruce Armstrong, Russell Fire Chief/chef du service d’incendie de Russell (arrived at 6:04 p.m./arrive à 18 h 04) Brian Duhamel, Embrun Fire Chief/chef du service d’incendie d’Embrun (arrived at 6:04 p.m./arrive à 18 h 04) Maryse Roy, Deputy Clerk/greffière adjointe
Special Council Meeting October 21, 2015 Séance extraordinaire du conseil 21 octobre 2015
Page 31 of 389 Regular Council Meeting 02 Nov 2015 Claire Dionne, Library Chief Executive Officer/directrice de la bibliothèque (3:35 p.m. – 5:00 p.m./ 15 h 35 – 17 h)
1. ROLL CALL 1. APPEL
The meeting was called to order at Le rappel à l’ordre est fait à 14 h. 2:00 p.m.
2. ADOPTION OF THE AGENDA 2. ADOPTION DE L'ORDRE DU JOUR
Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier Motion to approve the agenda as Motion d'adopter l'ordre du jour tel que presented. présenté. MOTION APPROVED MOTION ADOPTÉE
3. DISCLOSURE OF PECUNIARY 3. DÉCLARATION D'INTÉRÊT INTEREST PÉCUNIAIRE There was no disclosure of pecuniary Aucune déclaration d'intérêt pécuniaire. interest.
4. INTRODUCTION PRESENTATION CAO 4. PRESENTATION D’INTRODUCTION (Jean Leduc) Directeur général (Jean Leduc)
Welcoming remarks were made by the Mot de bienvenue prononcé par le DG. CAO. M. Jean Leduc, DG présente la procédure Mr. Jean Leduc, CAO, presented the suggérée de révision de la première suggested procedure for revision of the version budgétaire et l'horaire budgétaire first draft budget and the budget timelines à l'aide d'une présentation PowerPoint. with the assistance of a PowerPoint Presentation.
5. FINANCIAL BACKGROUND 5. INFORMATIONS FINANCIÈRES INFORMATION (Richard Godin) - (Richard Godin) - (détails sur la (Requisition details, reserves, debt réquisition, état des réserves, niveau capacity, tax rates, other statistics) d’endettement, taux de taxes, autres statistiques)
Councillor Simard arrived at the meeting at La conseillère Simard arrive à la réunion à 2:04 p.m. 14 h 04. With the assistance of a PowerPoint À l'aide d'une présentation PowerPoint, M. Presentation, Mr. Godin presented an Godin présente les revenus de taxation et overview of the taxation and assessment d'évaluation foncière, historique de revenues, history of tax levy increase, l'augmentation de la réquisition de taxe, historical report on revenues generated rapport historique des revenus générés
Special Council Meeting October 21, 2015 Séance extraordinaire du conseil 21 octobre 2015
Page 32 of 389 Regular Council Meeting 02 Nov 2015 from 1% tax increase, $$ impact on par hausse de 1% de taxes, impact en $$ average household, local municipal levy sur la maison moyenne, historique de la history, history of tax increase vs tax rate réquisition municipal locale, historique de increase, Russell residential taxes rate l'augmentation de taxes vs l'augmentation history, levies, Ontario Municipal du taux de taxes, historique taux de taxes Partnership Funding (OMPF), OMPF résidentielles de Russell, impositions, reduction history, Prescott-Russell Fonds de partenariat avec municipalités residential taxes rates, United Counties of ontariennes (FPMO), historique de la Prescott-Russell (UCPR) 2016 budget, réduction du FPMO, taux de taxes operational and infrastructure budget résidentielles dans Prescott-Russell, history, reserves, development charge Budget 2016 des Comtés unis de Prescott revenue history, borrowing capacity, loans et Russell (CUPR), historique budgets history and distribution, opérationnels et infrastructures, réserves, historique des revenus de frais de développement, capacité d'endettement, historique des emprunts et distribution.
6. OPERATIONAL BUDGET 6. RAPPORTS DES DÉPARTEMENTS ET PRESENTATION COMITÉS DU CONSEIL
Presentations were made by each Des présentations ont été faites par department heads. Comments and chaque chef de service. Des directions were noted by the commentaires et directives sont notés par administration. l’administration.
a. Council (Jean Leduc) a. Conseil (Jean Leduc) Councillor Laurin left the hall between 3:04 Le conseiller Laurin quitte la salle entre p.m. and 3:06 p.m. 15 h 04 et 15 h 06.
b. CAO's office (Jean Leduc) b. Bureau du D.G. (Jean Leduc)
c. Communications (Jean Leduc) c. Communications (Jean Leduc)
d. Human Ressources (Jean Leduc) d. Ressources humaines (Jean Leduc)
e. Information Technology (Jean Leduc) e. Services informatiques (Jean Leduc)
f. Clerk's office (Joanne Camiré Laflamme) f. Bureau du greffe (Joanne Camiré Laflamme) Ms. Claire Dionne arrived at the meeting at 3:35 p.m. Mme Claire Dionne arrive à la réunion à 15 h 35. Councillor Simard left the hall between 3:36 - 3:38 p.m. La conseillère Simard quitte la salle entre 15 h 36 et 15 h 38.
BREAK PAUSE
Special Council Meeting October 21, 2015 Séance extraordinaire du conseil 21 octobre 2015
Page 33 of 389 Regular Council Meeting 02 Nov 2015 The meeting was adjourned for a break La réunion est suspendue pour une pause between 3:44 - 3:59 p.m. entre 15 h 44 - 15 h 59.
g. Library (Claire Dionne) g. Bibliothèque (Claire Dionne) Ms. Claire Dionne left the meeting at 5:00 Mme Claire Dionne quitte la réunion à p.m. after her presentation. 17 h après sa présentation.
h. Finance (Richard Godin) h. Finance (Richard Godin)
i. Asset Management (Richard Godin) i. Gestions des immobilisations (Richard Godin) BREAK (Dinner) PAUSE (Souper) The meeting was adjourned for a break between 5:27 p.m. and 6:04 p.m. La réunion est suspendue pour une pause entre 15 h 27 et 18 h 04.
j. Protection and Enforcement (Millie j. Inspection et contrôle de protection (Millie Bourdeau) Bourdeau) Chief Brian Duhamel and Chief Bruce Le chef Brian Duhamel et le chef Bruce Armstrong arrived at the meeting at 6:04 Armstrong arrivent à la réunion à 18 h 04. p.m.
k. Police Services (Millie Bourdeau) k. Services Policiers (Millie Bourdeau)
l. Planning (Dominique Tremblay) l. Urbanisme (Dominique Tremblay)
m. Building (Dominique Tremblay) m. Construction (Dominique Tremblay)
BREAK (Dinner) (was taken earlier) PAUSE (Souper) (a été prise plus tôt)
n. Economic Development (Daniel Gatien) n. Développement économique (Daniel Gatien)
o. Public Transit (Daniel Gatien) o. Transport en commun (Daniel Gatien)
p. Russell Fire Services (Bruce Armstrong) p. Services des incendies de Russell (Bruce Armstrong)
q. Embrun Fire Services (Brian Duhamel) q. Services des incendies d’Embrun (Brian Duhamel)
r. Items from tomorrow’s agenda upon r. Articles de l’ordre du jour de demain selon available time le temps disponible
7. CONFIRMING BY-LAW 7. RÈGLEMENT DE CONFIRMATION Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin
Special Council Meeting October 21, 2015 Séance extraordinaire du conseil 21 octobre 2015
Page 34 of 389 Regular Council Meeting 02 Nov 2015 Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier That By-law 2015-120, being a By-law to Que le règlement 2015-120 étant un confirm the proceedings of the Council of règlement pour confirmer les procédures The Corporation of the Township of du conseil lors de sa séance extraordinaire Russell at its Special Council Meeting held du 21 octobre 2015 soit déposé et réputé on October 21, 2015 be read a first, lu en première, deuxième et troisième second and third time and passed. lectures et adopté. MOTION APPROVED MOTION ADOPTÉE
8. NEXT MEETING 8. PROCHAINE RÉUNION The next special public meeting of La prochaine réunion publique Council will be held on October 22, ordinaire du conseil aura lieu le 22 2015 at 2:00 p.m. (2016 Budget - Day 2) octobre 2015 à 14 h (Budget 2016 - Jour 2)
9. ADJOURNMENT 9. AJOURNEMENT
Meeting was adjourned at 7:46 p.m. La clôture de la réunion est adoptée à 19 h 46.
Pierre Leroux Mayor/maire Joanne Camiré Laflamme Clerk/greffière
Special Council Meeting October 21, 2015 Séance extraordinaire du conseil 21 octobre 2015
Page 35 of 389 Regular Council Meeting 02 Nov 2015 TOWNSHIP OF RUSSELL CANTON DE RUSSELL SPECIAL COUNCIL SÉANCE EXTRAORDINAIRE Thursday October 22, 2015 at Le jeudi 22 octobre 2015 2:00 p.m. (2016 Budget-Day2) à 14 h (Budget 2016-Jour 2) Gaston R. Patenaude Hall Salle Gaston R. Patenaude 717 Notre-Dame Street 717, rue Notre-Dame Embrun ON Embrun ON
MINUTES PROCÈS-VERBAL
Meeting ID/Identifiant de la réunion: 2015-036 Chair/Président: Pierre Leroux, Mayor/maire Prepared By/Préparé par: Joanne Camiré Laflamme Clerk/greffière
Council Members Present: Pierre Leroux, Mayor/maire Membres du conseil André Brisson, Councillor/conseiller présents: Jamie Laurin, Councillor/conseiller (arrived at 2:05 p.m./arrive à 14 h 05) Cindy Saucier, Councillor/conseillère Amanda Simard, Councillor/conseillère
Staff Present: Jean Leduc, Chief Administrative Officer/directeur général Membres du personnel Joanne Camiré Laflamme, Clerk/greffière présents: Daniel Gatien, Economic Development Director/directeur du développement économique Richard Godin, Director of Finances/Treasurer / trésorier/directeur des finances Millie Bourdeau, Public Safety and Enforcement Director/CEMC/directrice de la sécurité publique et de l’exécution des règlements/CCGSU (arrived at 3:40 p.m./arrive à 15 h 40) Céline Guitard, Parks and Recreation Director/directrice du service des parcs et des loisirs Dominique Tremblay, Planning Director/directrice de l'urbanisme Jonathan Bourgon, Manager Infrastructure Services / Gérant des services d’Infrastructure Craig Cullen, Executive Director of Infrastructure Services/directeur exécutif des services d'infrastructure Maryse Roy, Deputy Clerk/greffière adjointe
1. ROLL CALL 1. APPEL
Special Council Meeting October 22, 2015 Séance extraordinaire du conseil 22 octobre 2015
Page 36 of 389 Regular Council Meeting 02 Nov 2015 The meeting was called to order at Le rappel à l’ordre est fait à 14 h 03. 2:03 p.m.
2. DISCLOSURE OF PECUNIARY 2. DÉCLARATION D'INTÉRÊT INTEREST PÉCUNIAIRE There was no disclosure of pecuniary Aucune déclaration d'intérêt pécuniaire. interest.
3. ADOPTION OF THE AGENDA 3. ADOPTION DE L'ORDRE DU JOUR
Moved by Councillor André Brisson Proposé par le conseiller André Brisson Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier Motion to approve the agenda as Motion d'adopter l'ordre du jour tel que presented for the second budget working présenté pour la deuxième session de session for the 2016 budget. travail budgétaire de 2016. MOTION APPROVED MOTION ADOPTÉE
4. OPERATIONAL BUDGET 4. RAPPORTS DES DÉPARTEMENTS ET PRESENTATION (continuation of item COMITÉS DU CONSEIL (suite du point #6 from Day 1 - October 21) n ° 6 du Jour 1 - 21 Octobre)
Welcoming remarks were made by the Mot de bienvenue prononcé par le maire. Mayor. Des présentations ont été faites par Presentations were made by each chaque chef de service. Des department head. Comments and commentaires et directives sont notés par directions were noted by the l’administration. administration.
a. Parks and Recreation (Céline Guitard) a. Parcs et loisirs (Céline Guitard) Councillor Laurin arrived at the meeting at Le conseiller Laurin arrive à la réunion à 2:05 p.m. 14 h 05. Councillor Laurin left the hall between 2:27 Le conseiller Laurin quitte la salle entre 14 p.m. and 2:35 p.m. h 27 et 14 h 35.
b. Infrastructure Services - Public Works b. Services d'infrastructure - Travaux publics (Jonathan Bourgon) (Jonathan Bourgon)
c. Infrastructure Services - Environmental c. Services d'infrastructure - Services Services (Craig Cullen) environnementaux (Craig Cullen)
BREAK PAUSE The meeting was adjourned for a break La réunion est suspendue pour une pause between 3:27 p.m. and 3:50 p.m. entre 15 h 27 et 15 h 40.
Special Council Meeting October 22, 2015 Séance extraordinaire du conseil 22 octobre 2015
Page 37 of 389 Regular Council Meeting 02 Nov 2015 Ms. MIllie Bourdeau arrived at the meeting Mme Millie Bourdeau arrive à la réunion à at 3:40 p.m. 15 h 40. Councillor Brisson left the hall between Le conseiller Brisson quitte la salle entre 3:51 p.m. and 3:52 p.m. 15 h 51 et 15 h 52.
d. Capital Projects Discussion (Richard d. Discussion des projets capitaux (Richard Godin) Godin) Was discussed after item 4 e. Ce sujet a fait l'objet d'une discussion après l'article 4 e. BREAK (Dinner) PAUSE (Souper) The meeting was adjourned for a break between 5:30 and 6:04 p.m. La réunion est suspendue pour une pause entre 15 h30 et 18 h 04.
e. Public Budget Requests (Richard Godin) e. Requêtes du public sur le budget (Richard Godin) This item was discussed prior to item 4 d. Cet article a fait l'objet d'une discussion avant l'article 4 d.
f. Discussion on Budgetary Items not f. Discussion sur les articles budgétaires included in the 2016 Budget (Jean Leduc) non-inclus au budget 2016 (Jean Leduc)
g. User Fees Revision (Richard Godin) g. Révision des frais d’usagers (Richard Godin)
BREAK (Dinner) - (was held earlier) PAUSE (Souper) - (a été prise plus tôt)
5. SUMMARY AND CONCLUSIONS (Jean 5. SOMMAIRE ET CONCLUSIONS (Jean Leduc) Leduc)
The CAO will put in writing all directives Le CAO mettra par écrit toutes les given by Council on October 21 and 22 directives données par le conseil le 21 et during the 2016 budget working sessions 22 octobre lors des sessions de travail including the proposed 1.50% tax budgétaire de 2016, y compris increase. l'augmentation de 1,50% de taxe proposée. nd The presentation of the 2 Draft Budget is scheduled November 2, 2015 at the next La présentation de la 2e ébauche du Regular Council Meeting. budget aura lieu le 2 novembre, 2015 à la The two Special Council Meetings prochaine séance ordinaire du conseil. tentatively scheduled for November 3 and 4 for further budget working sessions, Les deux séances extraordinaires du might not be needed and may be conseil provisoirement prévues le 3 et le 4 cancelled depending on the outcome of novembre pour d’autres sessions de
Special Council Meeting October 22, 2015 Séance extraordinaire du conseil 22 octobre 2015
Page 38 of 389 Regular Council Meeting 02 Nov 2015 the November 2nd Regular Council travail budgétaire pourraient ne pas être Meeting. nécessaires et seront peut-être annulées en fonction du résultat de la séance ordinaire du conseil du 2 novembre.
6. CONFIRMING BY-LAW 6. RÈGLEMENT DE CONFIRMATION Moved by Councillor Jamie Laurin Proposé par le conseiller Jamie Laurin Seconded by Councillor Cindy Saucier Appuyé par la conseillère Cindy Saucier That By-law 2015-121, being a By-law to Que le règlement 2015-121 étant un confirm the proceedings of the Council of règlement pour confirmer les procédures The Corporation of the Township of du conseil lors de sa séance extraordinaire Russell at its Special Council Meeting held du 22 octobre 2015 soit déposé et réputé on October 22, 2015 be read a first, lu en première, deuxième et troisième second and third time and passed. lectures et adopté. MOTION APPROVED MOTION ADOPTÉE
7. NEXT MEETING 7. PROCHAINE RÉUNION The next regular public meeting of La prochaine réunion publique Council will be held on Monday, ordinaire du conseil aura lieu le lundi, 2 November 2, 2015 novembre 2015
8. ADJOURNMENT 8. AJOURNEMENT
Meeting was adjourned at 7:38 p.m. La clôture de la réunion est adoptée à 19 h 38.
Pierre Leroux Mayor/maire Joanne Camiré Laflamme Clerk/greffière
Special Council Meeting October 22, 2015 Séance extraordinaire du conseil 22 octobre 2015
Page 39 of 389 Regular Council Meeting 02 Nov 2015 SEP 302015
MUN. RUSSELL TWP.
Page 40 of 389 Regular Council Meeting 02 Nov 2015 /. ( // ,I '
I / ~ SOUTH NATION / CONSERVATION ~ DE LA NATION SUD
1. Regulatory Restrictions
SNC implements Ontario Regulation 170106, Development Interference with Wetlands and Alterations to Shorelines and Watercourses, developed under Section 28 ofthe Conservation Authorities Act.
Our files indicate the Property is not subject to any directive, order or other indication of breach of regulation issued by SNC under this Authority's mandate.
The portion ofthe Property identiLed as a floodplain hazard in Russell Township's Zoning By-law is regulated ' by SNC. Any development or site alteration within this area will require a permit from SNC under Ontario Reg. 170106, and restrictions may apply,
2. Natural Heritage Features and Natural Hazards
The Russell Township Zoning By-law indicates that a portion of the Property is located within a Floodplain. Section 10.4 of the Zoning By-law indicates that no person shall use any lands or erect, alter, enlarge or use any building or structure in a Flood Plain (FP) zone for any use other than what is permitted in this zone, The permitted uses exclude structures for both residential and agricultural use,
Development of the property mllst follow the intent of the Russell Township Zoning By law by placing all development and site alterations outside the floodplain hazard area. A Site Plan depicting the proposed structures and services (j,e, private septic system and well) must be reviewed by SNC before development can proceed. A Sedimentation and Erosion Control Plan, to be reviewed by SNC, may also be required with the Site Plan.
Development within the Floodplain may be permitted provided that appropriate engineering information is made available to show that the hazard can be safely addressed, A report should demonstrate that development will not result in increased hazard risk or cause other adverse environmental effects on- or off-site and that safe access can be provided for vehicles and people during times of flooding. This report should also show the exact location of the engineered flood line and flood line elevations. This is consistent with the Official Plan of the United Counties of Prescott and RusselL
3. Municipal Source Water Protection
Under the Clean Water Act, 2006, the Ministry of the Environment and Climate Change (MOECC) directed local authorities to identify vulnerable areas around municipal drinking water sources, and to prepare plans that address threats to these areas, The mapping of
2
Page 41 of 389 Regular Council Meeting 02 Nov 2015 Regular Council Meeting 02 Nov 2015
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0 D I . l N~ 30 8' . 1'p4-, , -J i {~ . i -rP1,,,,-ll !'j(l' ; .~o . ",/;.-... f',,-.l ...... (;.10 if'.,) .,' "IX; \'i' J. , \ ~ (,'¢.' \ , . "7 'I . \ ') '- 00 ,oA . bo:' 0 10' ?; I S J: "./1'~ k. so ,?0~ , ? l ,~ ':!' ?J· 'f~9 "."'~'" '~ " . " )Y< _;,; 0~,,",6 '!fj' ~"0 6(' ~.. . . £) tl(' - --0- --8- .,;il\l!r. ', · -~9 . , :-, - -r-a:- - -1~0 - -I ,.v"'~2J tp /t:Jd ~ cJ I -.) ' " .325 APPROX. I' Q) f ~ . " ~ . CO ' \'1,; .(\,)' CO '" \ V 1<:- 0'" \<' q) ,{' .s '1' \ ' 1\, \D (P' \1\ ~. 1\ 0' \1\ '? \'" 0. 0; 0."7' /< + fl,' o 'l--' '1 ~,~ 0 /)(' ~ . + -I + -" + 9 + 9 Ij I / \ I 4""'\ ( ...... -,-,-) l-- , -,- V Page 42 of 389 ~. C)L_I"'~- I "'\ ,.,II_t...... " -__ r~ ., 5 Hon/lo/e '70p /00.00 .s-P VJ e. r" i ('IV e rr· :)/. ro 7 42 Blais Zoning 8 6 R1A-h ~ ' ~ ,. - '( ~';~~ ' . 9: '(',I- ~\ I"'....\ ,).*' ·,.i 915 VC-22 VC-27 935 ~'--, Legend Roads Map generated by UCPR A la Provlndal Carte web mapping application. C0mt6 1 CQunty The United Counties of Prescott and Russen disclaims all responsibility for errors, """"Urbai n { Urban omissions or inaccuracies in Rampe'lUmp this publication. Do not rely on Salsoolet J Seasonal it as being a precise indicator of Private I PriYe routes or location of features. Produced by UCPR Zoning o under licence with the OMNR. [J Parcels © Queen's Printer for Ontario, o Condo . 2015. C 2015 United Counties River or Lake of Prescott and Russell, All rights reserved. Lot and Concession Fabric Urban Boundary o Municipal Boundary Pres,~ot-t,/ 1.( -.. ... ;-: 1,U:j:j el! February 10, 2015 8:44:07 AM Page 43 of 389 Regular Council Meeting 02 Nov 2015 Regular Council Meeting 02 Nov 2015 OT 9 CONCESSION 7 ·-----7- RT P.I.n. 69067 - 0308 / ,. , f~ I ~ -2224 / \ ~ - - Top of Bonk ~ "';C,,·, !.".! 'Y'" I , I I I I, "I~ ,, / \ Ir- I ,~~ If \'tf. :.JVIT - ~·tL't' I """:1 ~ pIon 50r-9424 g :...l•. \ I. ...: f 6':>-\S ...: I \ 6.10 -1 9.1 4 30 I ,I ~ r- -N59' 0 ;'20 ' :E-;t;o-- -;;'~"g~,:r"l'm 1, " ~" ~' t~lt5. ~24~~~l!~~~;;: . 9.14 / 1 i ll &!l.Z9 / / PART 5 PLAN OR-8876 ~ ! LI I /1 : P. I.n. 69067 0051 PART 2 "' •.' Plnj69067-0301 ·Ion SOr-9 24 n -0307 i 1 6~.91 n' OT 20 LOT 27 LOT 22~ Li"i LOT 23 &6.0'1.)( "3; Pr.-bullq r....: w..P...r~ N "11 I:~ FFE.~sr_...." PLAN BIY JB. LEWIS, OC DATED JUNE 2tb, I:::~ t: ,, ' 99/1 o.. ( REGISTER, 1899 ) '0 1 / / ~ ... ' -:g 1 gi 61 .":>2 1 z ,~ 61 . -... c J iJ'" , 1:;; ~.=,.- . U;L r_"~ ' - ," I 1,· o~ • ,- ~.':'_-': __ _~?2-,J.. __~ . I -.._ ...... _... \Ir_. ~_ ..i.Eq N 59' 01' 20" l ~ , ::'::.=-~:...:.-.;:.=....- Q ~ 0 ~ -"-"-"-"-"-"-"-"-"-"- " -P·+.n" :#7~€i1-"- " - " "-,, I ,I, --,*,lIe.8 _'\~ 66.~ _____66.~6 _ 7 61) ·- I - ""-_. ~~ " -_. .--,< Known As RUE _, '" BLAIS TREET ' ~,;;;;.:..-;;,.:,;;:;.'.,..-. - Lor' - ,-. -8' ~::'~'.,!f C NCESSION 7 Page 44 of 389 ~~_ .. Iot_ .... 96 &6 . -...... ~- (1).: _ ...0N01tIC I,...,,,,,"T . <:oonoct .. _. __ Centrelino of Rood .- . -~-.-.-.-. - .-. - . -.-. -.- -.-0-0- 0 - '-"-0-0-0-0-0-0-. - 0-0 - ' - .. - . -0- ' _---, - , , ....,...... --~ ''''U''T''r- ,",.-P"'\\ 111"'\.' '' ''' A .. '''' ",.... A "' .... "" ,""I A .. . Regular Council Meeting 02 Nov 2015 ------,. -----"------..--~-~------~"""" -- . 32mm (11") DIA. GALVANIZED STEEL POST SCHEDULE 40 SPACED AT EVERY 2.4m : .-,,' ~ . ~ CONCRETE RETAINING WALL SECTION ~ S(,..AL~ -1 :75 15M BARS @ 0.3m SPACING TOP SOIL S HT = 5'-6" 0 (1.68m) MAX. .z--- (0.15m) 6" PERFORATED PIPE COVERED WITH l" CLEAR CRUSHED STONE. CONNECT TO SUITABLE OUTLET WITH GEOTEXTILE OVER CLEAR STONE - 10M BARS @ 0.3m SPACING 0.15m RIGID POLYS1YRENE I INSULATION. EXTENDS 1.2m ) L~ :::.2:.:.m,--_ _ ..J BEYOND WALL EDGE 0.6m (24' )1 1 L __ 0.3m (12") MR.MAURICE LEMIEUX ~ DOWELS ~ 100'-0" LONG RETAINING WALL 1. Contractor i:; responsible for insuring that all public REINFORCING STEEL; CONCRETE (POUREO) ; SECTION & DETAIL arld private utiltty locatllS MY' bee" cleared. 1. AI concrete work's shall conform to CANICSA-A23.1 & 2 1. All rolnforcing steel Ie be 400MPa (Fy) and shad be 2, Contractw $ responsible for .ite safety and free from mud, oil or other contaminants thilt may 2. Concrete - Footing & WaII - C2 El EXCAVAll ON 2.1. Permanerrt!y exposed to ground or wealtoer. 3. AU conaete shall be protected against eXcessNe heat Of 1. Natural so~ to have a rnnimum aII0Yt'8b!e bearilg 3- (75mm) frost for a mioill'lJm of 7 days and shal be ClUe! In 1I.1W 1~ S I J'" capacity of 75 kPa (1500 pst) and to be confirmed by accordance with CANlCSA-A23.1 standards (latnt ""u,,~ ..., "...... u"" ,.... " 2.2. Exposedto willalhet ~" contact """" ttlill • GeotechniC.al Engineered oonng eons1r'LlcCion. edtion), .MII,,·.. "I""·... .. earth: 2" (SOmm) ' ooc. (&"iIU ,_ 2. 2, Any engineered fill (stnJetI.ltal fill p/3ced 4. No load!; shaD be applied to the concrete for . t lesst 7 undemeath the retaining waI shall be tested 'lind days following the pour and withom the appfo~'1 of the LfI. $C r:. LJ. t=: S 150294-01 approYl, d by Lasceles Engineering'" Msocla!ss 3. O~er1l1p rillbar min. 18' for splice witI1 dowels & eng'""er. ,-,.. ...- ",.. ,.. " Umited. continuous rebar lengths 3, EXC8~ation I;hall be kept free of Willer and any dlswlbed lIoil IIhan be rern:l~ed prior to placing ~ __ ' ~ __ ._jU_. Page 45 of 389 Floodplain and Fish Habitat around 42 Blais Street 905 1266 o 117 :.t23 \: 22 Legend Roads Significant Woodland Map generated by UCPR A la Provincial Larose Forest Carte web mapping application. o The United Counties of ComU! I County Alfred Bog Prescott and Russell disclaims Rural lTI Wetland all responsibility for errors, Urbai n I Urban River or Stream omissions or inaccuracies in ' Rampe / Ramp this publication. Do not rely on Lot and Concession Fabric Salsonier I Seasonal it as being a precise indicator of ,_ _, Urban Boundary routes or location of Prive I Private [ J Municipal Boundary features. Produced by UCPR o Parcel under Licence with the OMNR. • Unstable Bedrock © Queen's Printer for OntariO, • Abandoned Pit or Quarry 2015. © 2015 United Counties of Prescott and Russell, All Transmission Line rights reserved. Railroad Unstable Slope ~ Potential RetrogreSSive Landslide Area I2l Floodplain Natural Si te of County Significance [] Area of Natural and Scientific Interest Pr~~s~ott ~~ ,:7. ' A ~d / / lZl Groundwater Recharge Area .. 1/ U{J.. ~ : t·t Fish Habitat (polyline) September 1, 2015 o Larose Forest 11:12:20 AM Page 46 of 389 Regular Council Meeting 02 Nov 2015 Regular Council Meeting 02 Nov 2015 r ' ..... '"" ),' )" PI'1OFOSf:P ElUI1..DIN6 [SS3 COVEF<:ED PORCH REGISTERED PLAN 50R94-21 ~ •~ LOT 23 PART OF LOT 9 SIDEWALK CONCESSION 1 CONCRETE OR TOWNS>iIP OF RUSSELL INTEF<:LOCK B COUNTY OF RUSSELL ASF'l-IALT PAVEMENT D DATA OF &LOFE OF CREEK DATED Al!GU&T 2006 PROJECT: I BUILDING OF ~ APARTEMENT&, I COMMERCIAL UNITS ~ I STORAGE GARAGE (1 STOREYS ~IG~) ZONING: CENTERLINE OF P'_T"----- "" BUILDING &IZE : 14J~1 m x 22.560 m IIT8guiar BUILDING AREA : ~600 SQ/fT (.3.34.450 salt·V LOT AREA - 1115.2& 6G\.m MIN. LOT AREA REQ'D - 11& )( 3 dweilinge. • 34& &GI.m LOT Ff'(:ONT AGE - 30.31 m MIN. LOT ~ONT AGE r:;1:EGI'D - 20.0 m FRONT YARD- ./- 6.1 m MIN. FRONT YARD REQ'D - 6.0 m SIDE YARD- (./- 3.1 m ) MIN. SIDE YARD REQ'D - -6:0-m . . ·:i;:· ...... , REAJIO! YAJIO!D- ./- 1.618 In MIN. REAR YARD !l "- MAXIMUM LOT COVERAGE - 3S % BUILDING ~EIG~T - ./- 1.211 m MAX. BUILDING HEIGHT - 10.5 In - - -- AMENITY AREA PROviDED 60 "l:1/m /' MINOF01 '\ 20 e.l:1/m I='sr unit VARIANCE I AMENITY AREA REQUIRED L01 (20 6G\/m )( 3 • 60 &e:I/m) \ F NUM6ER OF PARKING REQ'D FOP;;?: UNITS- 3 pnl"9e. PO NUM6ER OF PARKING FOR COMMERCIAL & I='arklnge. UNIT NUMBER OF PARKING REQ'p 4. Park.lng )( 100 M2 (111A8 I E FOR COMMEFi!CIAL UNIT- 100 )( 4 • 4A6 Parklnge.) PI UNIT TOTAL NUMBER OF PROVIDED PARKINGS :3 + 5 • 8 parklnge. w TOTAL NUMeER OF REQUIRED PARKINGS :3 + 5 • a parklnge. BARRIER FREE PARKINGS PROVIDED 1 Parking BAJIO!RIER FF<:EE PARKINGS REQUIRED 1 Pa-klng OetJfgI1 4 Or4fung ServfcetJ Ssrvfce de OI!1Hln I _ LUC LAVOIE _ KEY PLAN (613J.4.43-346f PROPOSED SITE PLAN FOR RUE BLAIS MAURiCE LEMIEUX Page 47 of 389 loC41.(on or road 51TE PLAN ElLA IS STREET\ REPORT TO COUNCIL: RAPPORT AU CONSEIL: FS 27-2015 DATE: 02/11/2015 2nd DRAFT VERSION OF 2016 BUDGET 2e ÉBAUCHE DU BUDGET 2016 SUBJECT SUJET 2nd Draft version of 2016 Budget. 2ième ébauche du Budget 2016. RECOMMENDATION RECOMMANDATION That Council acknowledges receipt of Que le conseil accuse réception du report FS 27-2015 and approves the rapport FS 27-2015 et approuve draft of the 2016 budget as proposed l’ébauche du budget 2016 incluant une which includes a 1.50% tax increase as hausse de taxes de 1,50 % tel que presented in this report and a 0.95% présenté et une augmentation de 0,95 increase to water and sewer rates as % des taux d'eau et d'égout tel que described in the amended user-fees décrit dans la mise à jour des frais (Schedule “C”); d’usagers (Annexe « C »); And that this budget includes Et que le budget inclus le financement necessary funding to cover cost of nécessaire pour couvrir l’ajustement au living adjustments to staff salaries and coût de vie pour les salaires du benefits that will be determined and personnel et bénéfices qui seront approved following the conclusion of établis et approuvés après la the Hay Group’s market study; conclusion de l’étude de marché Hay Group; And that Council agrees to modify Et que le conseil accepte de modifier some user fees as described in certains frais d’usagers comme décrit Schedule “C” of this report and that By- dans l’annexe « C » de ce rapport et law 2015-122 being a by-law to que le règlement 2015-122, étant un establish fees and charges to be règlement pour établir les droits et les collected by the Township, be redevances perçus par la municipalité, introduced and passed to adopt these sois présenté et adopté pour adopter modifications; ces modifications; And that Council approves the 2016 Et que le conseil approuve la liste de Community Grants listing as presented subvention et contribution in Schedule E; Page 48 of 389 Regular Council Meeting 02 Nov 2015 communautaire présenté dans l’annexe E; And that Council cancels the budget Et que le conseil annule les sessions working sessions scheduled for de travail du budget prévues pour le 3 November 3rd and 4th. et 4 novembre. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES If Council adopts the budget as Si le conseil adopte le budget proposé, proposed, it will represent an average ceci représentera une augmentation de tax increase of 1.50% to our taxpayers taxe moyenne de 1,50 % pour nos based on the revenue neutral method contribuables basé sur la méthode des of calculation. This represents an recettes neutre de calcul. Cela increase of about $22.53 for an représente une augmentation average household valued at $300,457 d'environ 22,53 $ pour une maison or an increase of $7.50 for every moyenne évaluée à 300 457 $ ou une $100,000 assessment. augmentation de 7,50 $ pour chaque évaluation de 100,000 $. The Township will consequently have a Le canton aura donc un prélèvement total additional taxation levy of total de taxation supplémentaire de $536,608 whereas the portion from 536,608 $ tandis que la partie de la additional growth will represent croissance supplémentaire ($386,672) while ($149,935) will be représentera (386,672 $) alors que generated from the taxation increase. (149, 935 $) sera généré à partir de These funds will be distributed as l'augmentation de la taxation. Ces follows: fonds seront distribués comme suit: 1. The infrastructure fund budget 1. Le budget du fonds has been increased by $106 from d'infrastructure a été augmenté $1,465,992 to $1,466,098. de 106 $ à partir de 1, 465,992 $ 2. The balance of the fund for a total à 1, 466,098 $. of $536,502 will be allocated to 2. Le solde du fonds au total de the operational budget. 536,502 $ sera alloué au budget opérationnel. BUSINESS PLAN PLAN D’AFFAIRES N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION REPORT- FS 27-2015 budget recommendation for approval.docmPage 2 of 4 10/30/2015 Page 49 of 389 Regular Council Meeting 02 Nov 2015 This report along with its attachments Ce rapport ainsi que les pièces-jointes will be posted on the municipal seront affichées sur le site web de la website municipalité. SUBMITTED BY | SOUMIS PAR: Date: November 2 novembre 2015 Richard Godin Director of Finances - Treasurer Directeur des finances - Trésorier APPROVAL(S) | APPROBATION(S): Jean Leduc Date : November 2 novembre 2015 Chief Administrative Officer Directeur général PROJECT DESCRIPTION DU PROJET HISTORY AND SUPPORT HISTORIQUE ET INFORMATION DE INFORMATION SUPPORT At the end of the two (2) working À la fin des (2) sessions de travail du sessions on the budget held on budget tenues le 21 et 22 octobre, October 21st and 22nd, the l’administration a été donnée des Administration was given direction from directives du conseil d’ajouter et Council to add and remove various supprimer divers éléments du budget. items in the budget. The Administration L’administration a procédé et les has done so and changes made to the changements fait à la première first draft are explained in Schedule B. REPORT- FS 27-2015 budget recommendation for approval.docmPage 3 of 4 10/30/2015 Page 50 of 389 Regular Council Meeting 02 Nov 2015 ébauche sont expliqués dans l’annexe B. This 2nd draft of the 2016 budget includes a 1.50% tax increase (see La 2e ébauche du budget 2016 inclut Schedule “A”). une augmentation de taxes de 1,50 % (voir l’annexe « A »). The 2016 budget includes certain increases to our user fees. The Le budget 2016 inclut certaines updated user fee schedules are augmentations de certains frais aux attached to this report in Schedule “C”. usagers. Les annexes modifiées sont en pièce-jointes à l’annexe « C » de ce rapport. AUTRES OPTION(S) À LA OTHER OPTION(S) TO THE RECOMMENDATION RECOMMENDATION Suggests to staff any other cuts or Suggérer au personnel d’autres modifications. coupures ou changements. ATTACHMENT(S) PIÈCE(S) JOINTE(S) Schedule “A” - 2016 Summary of Annexe « A » - Sommaire des Revenues and Expenses with and opérations des revenus et dépenses without the water and sanitary sewer 2016 avec et sans les services d’eau et services d’égout sanitaires Schedule “B” – List of modifications Annexe « B » – Liste des changements made to 1st draft budget apportés à la 1re ébauche du budget Schedule “C” - Modifications to the user Annexe « C » – Mise à jour des frais fees aux usagers Schedule “D” – Revised infrastructure Annexe « D » - Budget infrastructure budget révisé Schedule “E” - 2016 Community Grants Annexe « E » - Liste de subvention et listing contribution communautaire 2016 REPORT- FS 27-2015 budget recommendation for approval.docmPage 4 of 4 10/30/2015 Page 51 of 389 Regular Council Meeting 02 Nov 2015 Regular CouncilMeeting 02Nov 2015 2015-10-30 - 3:07 PM MUNICIPALITÉ RUSSELL TOWNSHIP Budget 2016 - Ébauche / Draft: no 2 (2015-11-02) Actuals: 2015-08-31 2013 31-Dec-13 2014 31-Dec-14 2015 Actuals: 2015-08-31 2016 BUDGET AUDITED BUDGET AUDITED BUDGET UNVERIFIED BUDGET BUDGET VÉRIFIÉ BUDGET VÉRIFIÉ BUDGET NON VÉRIFIÉ BUDGET FINAL $ $ $ $ $ $ CONSOLIDATED - REV. AND EXP. CONSOLIDÉ - REV. ET DÉP. A. REVENUS / REVENUES REQUISITION IMPÔTS FONCIERS 8,832,247 8,802,404 9,213,594 9,254,790 9,715,009 9,722,654 10,109,326.70 TAXATION LEVY TAXES SUPPLÉMENTAIRES 180,000 194,286 230,000 276,226 310,000 13,856 250,000 SUPPLEMENTARY TAXES FACTURATION DE L'EAU 3,245,346 3,244,039 3,257,788 3,370,949 3,750,147 1,910,579 3,938,220 WATER BILLINGS FACTURATION DES EGOUTS 1,219,330 1,263,619 1,327,651 1,387,458 1,379,643 708,236 1,385,883 SEWER BILLINGS PAIEMENTS TENANT LIEU D'IMPÔTS 63,680 42,633 69,110 60,056 66,972 3,516 63,130 PAYMENTS IN LIEU OF TAXES RECETTES POUR FONCTIONS PARTICULIÈRES 3,450,248 3,537,188 3,220,098 3,690,192 3,774,071 2,214,373 3,971,916 REVENUES FOR SPECIFIC FUNCTIONS RÉQUISITION POUR DÉPOTOIR ET RECYCLAGE 1,001,294 1,014,634 1,012,991 1,038,974 1,080,913 1,078,346 1,102,493 GARBAGE AND RECYCLING LEVY CONTRIBUTION DES RÉSERVES 8,095 2,095 65,839 147,714 187,664 0 245,657 RESERVE CONTRIBUTIONS REVENUS REPORTÉS - REDEV. D'AMÉNAGEMENT 588,543 533,705 603,543 537,100 633,183 0 713,193 DEFERRED REVENUES - DEVELOPMENT CHARGES AUTRES RECETTES 932,939 1,859,884 1,111,749 2,280,782 1,224,245 1,083,575 1,210,330 OTHER REVENUES (DÉFICIT) SURPLUS DU FONDS GÉNÉRAL 0 0 0 0 0 0 0 (DEFICIT) SURPLUS OF GENERAL FUND (DÉFICIT) SURPLUS BIBLIOTHÈQUE (2,675) 11,807 0 45,719 0 0 0 (DEFICIT) SURPLUS PUBLIC LIBRARY TOTAL - AUTRES REVENUS / OTHER REVENUES 10,686,800 11,703,890 10,898,769 12,835,170 12,406,837,012,480 7 12,880,821 TOTAL - REVENUS / REVENUES 19,519,046 20,506,294 20,112,363 22,089,959 22,121,8466,735,134 1 22,990,148 B. DÉPENSES / EXPENSES ADMINISTRATION GÉNÉRAL 2,133,320 1,983,049 2,143,928 2,000,064 2,254,987 1,216,120 2,521,274 GENERAL ADMINISTRATION PROTECTION DES PERSONNES ET DES BIENS 3,953,561 4,310,048 4,185,251 4,547,541 4,177,384 1,940,972 4,259,049 PROTECTION TO PERSONS AND PROPERTY SERVICES RELIÉS AUX TRANSPORT 3,314,419 3,540,959 3,630,028 4,125,486 4,015,468 2,884,376 4,316,204 TRANSPORTATION SERVICES SERVICES ENVIRONMENTAUX 6,557,915 6,591,164 6,516,820 6,865,120 7,104,409 3,843,424 7,474,998 ENVIRONMENTAL SERVICES PARCS, LOISIRS, CULTURE ET SERVICES COMM. 2,931,286 2,875,683 2,884,419 3,102,236 3,781,342 2,196,452 3,738,234 PARKS, RECREATION, CULTURE AND COMM. SERVICES AMÉNAGEMENT ET MISE EN VALEUR DU TERRITOIRE / 628,548 1,158,958 751,917 1,404,912 788,255 1,029,549 830,322 PLANNING AND ZONING TOTAL - DÉPENSES / EXPENSES 19,519,046 20,459,861 20,112,362 22,045,359 22,121,8463,110,892 1 23,140,082 MOINS / LESS: FOND D'INFRASTRUCTURES - TAXES (1,107,208) (1,306,691) (1,186,608) (1,373,972) (1,465,992) (1,465,992) (1,466,098) INFRASTRUCTURE FUND - TAXES FOND D'INFRASTRUCTURES-DECHETS / RECYCLAGE 0 0 INFRASTRUCTURE FUND-GARBAGE / RECYCLING FOND D'INFRASTRUCTURES - EGOUTS (45,000) (51,732) (55,000) (126,219) (612,180) (612,180) (80,000) INFRASTRUCTURE FUND - SEWER FOND D'INFRASTRUCTURES - EAU (75,000) (26,309) (75,000) (57,950) (815,822) (815,822)40,000) ( INFRASTRUCTURE FUND - WATER Page 52of389 TOTAL - DÉPENSES OPÉRATIONEL / OPERATIONAL EXPENSES 18,291,839 19,075,129 18,795,754 20,487,217 20,655,8540,216,898 1 21,673,984 SURPLUS (DEFICIT) GENERAL (0) 0.00 (0) 6,987.95 1 3,624,242 (149,934.06) SURPLUS (DEFICIT) BIBLIOTHÈQUE 0.00 46,433 0 37,612 (0) 0 (0) 0.00% 0.00% 1.50% Date: November 2, 2015 Tax increase / $ value / valeur Schedule Budget 2016 - Adjustments for 2nd draft / Ajustements pour 2e ébauche Augmentation de monétaire taxation First Draft: 1.50% $141,796 DETAILS OF ADJUSTMENTS / DÉTAILS DES AJUSTEMENTS VARIANCES EXPENSES REVENUS G/L # DESCRIPTION DÉPENSES REVENUES EXPLANATION / EXPLICATION $ $ TAXATION LEVY Projections adjusted following receipt of preliminary report 00-900-0000-4110 - 4145 -$99,460 1 RÉQUISITION IMPÔTS FONCIERS from MTE NIGHT WATCH Additional $1,500 to each watch as per discussions during 00-220-0000-6840 $3,000 2 SURVEILLANCE COMMUNAUTAIRE budget working sessions CONTRIBUTION FROM RESERVES (SP.PROJ) Transfer of additional $59,033 to match municipal 00-220-3100-3150 $59,033 3 CONTRIBUTION DES RÉSERVES (PROJ. SP) contribution to last years TR. TO CAPITAL - Eqpt / Vehicle Use of 100% asset replacement to finance Snowplow instead 00-301-3300-3300 -$95,000 4 TR. AU CAPITAL - Eqpt / Véhicule of 50% taxation Transfer to reserves adjusted to match the estimated savings TRANSFER TO RESERVES 00-380-3100-3100 $76,787 from Hydro with LED lighting (change also reflected in capital TRANSFERT AUX RESERVES 5 financing for LED project About 38% of capital expenses for the Recreational complex TRANSFER TO CAPITAL FUND 00-755-3300-3300 -$22,999 are to be financed by DC. As a result, the taxation portion is TRANSFERT AU FONDS CAPITAL 6 decreased Revenues: MUNICIPAL CONTRIBUTION Library capital projects financing changed to reserves instead 06-790-0000-4190 -$9,500 7 Revenus : CONTRIBUTION MUNICIPALE of taxation (tablets, computers) S&R-ANNUAL DONATIONS Add $500 for each citizens committee (Limoges and 00-110-0000-6840 $1,000 S&L-DONS ANNUELS Marionville ($1500 each removed from Community grants) 8 PARTNERSHIP SPONSORS Following decision to keep producing paper InfoGuide, more 00-823-0000-5530 $15,000 9 PARTENARIAT Sponsorship revenues anticipated M&S- PROMOTIONAL MATERIAL Following decision to keep producing paper InfoGuide, more 00-823-0000-6320 $15,000 10 M&F-MATÉRIEL PROMOTIONNEL expenses anticipated MUNICIPAL TAXES CANCELLED Tax rebate given to Royal Canadian Legion removed from 00-900-0000-8420 $2,194 11 TAXES MUNICIPALES ANNULÉES community grants MUNICIPAL TAXES CANCELLED 00-900-0000-8420 -$10,000 Re-evaluation of Taxation write-offs based on previous years 12 TAXES MUNICIPALES ANNULÉES S&R-PROFESSIONAL FEES - OTHER 20K was added for DC study in 2015. This study should be 00-120-0000-6480 -$20,000 S&L-FRAIS PROFESSIONNELS - AUTRES completed in 2015 so the projected expenses is reduced 13 TRANSFER TO CAPITAL FUND Financing for Electric Sign at Town Hall switched to taxation 00-126-3300-3300 $50,000 14 TRANSFERT AU FONDS DE CAPITAL instead of grant CONTRIBUTION FROM RESERVES Unused 10K for Véronique Dicaire in 2015 transferred to 00-110-3100-3100 $10,000 15 CONTRIBUTION DES RÉSERVES reserve and back to 2016 budget TRANSFER TO CAPITAL FUND New truck for By-Law department ($11,500 to come from 00-240-3300-3300 $11,500 16 TRANSFERT AU FONDS DE CAPITAL taxation) M&S- PROMOTIONAL MATERIAL 15K added to Economic development operational budget for 00-823-0000-6320 $15,000 17 M&F-MATÉRIEL PROMOTIONNEL rebranding exercise S&R-SERVICE CONTRACT GRASS 00-720-0000-6466 $13,000 Increase as per Tender received by Parks and Rec department 18 S&L-CONTRAT SERVICE HERBE S&R - VILLAGE CITIZENS COMMITTEES New GL created for funds to the villages citizens committees 00-110-0000-6841 $1,000 19 S&L- COMITÉS DE CITOYENS DES VILLAGES (Limoges and Marionville) with $500 each SALAIRES ECONOMIC DEVELOPMENT AND TRANSIT Economic development director position estimated at step 3 00-823/360-0000-61xx/62xx -$7,980 20 SALAIRES DÉVELOPEMENT ÉCONOMIQUE ET TRANSIT instead of step 5 M&S- HYDRO Projected economies due to end of contract with third party 00-751/755-0000-6305 -$25,000 M&F- HYDRO billing for October - December, 2016 (Hudson Energy) 21 M&S- HYDRO Energy savings following installation of LED lighting in 00-125-0000-6305 -$4,290 22 M&F- HYDRO Townhall M&S- HYDRO Energy savings following installation of LED lighting in 00-810-0000-6305 -$1,000 23 M&F- HYDRO Townhall L.T. DEBT PRINCIPAL 115-07 EMB LAGOON Correction to estimate for long term loan for Lagoon. No 00-411-0000-2721 $33,580 EMPRUNT L.T. CAPITAL - 115-07 E LAGUNE overall impact on budget because it is financed from DC 24 L.T. DEBT - INTEREST 115-07 EMB LAGOON Correction to estimate for long term loan for Lagoon. No 00-411-0003-6535 $2,883 EMPRUNT L.T. - INTÉRÊT 115-07 E LAGUNE overall impact on budget because it is financed from DC 25 CONTRIBUTION FROM RESERVES - DC Correction to estimate for long term loan for Lagoon. No 00-411-0000-7300 $36,463 CONTRIBUTION DES RÉSERVES - DC overall impact on budget because it is financed from DC 26 TOTAL CHANGE $29,175 $21,036 Tax increase / $ value / valeur Augmentation de monétaire taxation Operational budget - 2nd draft (Proposed): 1.50% $149,935 Changes to Capital 1 Electric sign at Town Hall to be financed by Taxation instead of grants 2 Electric sign for Fire Hall reduced from 60K to 50K 3 New vehicule added for By-Law: Truck = 40K financing: 11.5K from asset replacement reserve, 11.5k from taxation and 17K from trade-in 4 Added project: Sidewalk Oasis - Abribus (20K financed from Limoges Citizens committee reserve) 5 Snowplow financing from Reserves instead of taxation 6 Additional project: Bus Shelter (Transit); was included in 2015 budget but will only be received in January 2016 7 Street lighting financing changed to correct estimation for savings ($103,072) 8 Sports complex to be partially financed by DC (22999 to come from DC) 9 Capital projects for Library financing changed to asset replacement ($9500) 10 Water & Sewer: 2015 project value to be used in 2016 intead of 2015 (increase of total project value to $120,000 financed by Asset replacement 11 OCIF grant attributed to a different project (Repair on Church St.) / Emb valve to be financed through Local improvement Page 53 of 389 Regular Council Meeting 02 Nov 2015 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation ADMINISTRATIVE FEES Current Fees Fees Date 1 Affidavits and Administration of Oaths or Declarations $15.00 2 Tax Certificate $55.00 3 Tax Bill Reprint $5.00 4 Statement of Account $5.00 Tax Late Reminder Notices 5 $5.00 Supplementary tax bills and or apportionnment 6 $25.00 Title Search Fee (actual cost) 7 Actual cost Registration and Cancellation of tax arrears certificate 8 $50.00 + Actual Cost First Notice $10.00 + postage a. Final Notice b. Statutory Declaration $10.00 + postage c. Extension Agreement $50.00 d. Tax Sale $50.00 e. $200.00 + Actual Returned or dishonoured payment Cost 9 Photocopies - per page $25.00 10 $0.75 Photocopies colour - per page 11 Township of Russell Flags $1.00 12 Township of Russell Lapel Pins Cost recovery 13 Township of Russell Maps Cost recovery 14 Township of Russell Financial Statements Cost recovery 15 Township of Russell Master Plan (available on CD only) $15.00 16 Township of Russell Official Plan (if picked up) $15.00 17 Township of Russell Official Plan (if mailed) $50.00 18 $50.00 Township of Russell Official Plan (CD) + postage 19 $15.00 + postage Township of Russell Zoning By-Law (if picked up) if mailed 20 Township of Russell Zoning By-law (if mailed) $50.00 21 $50.00 Township of Russell zoning By-law (CD) + postage 22 $15.00 + postage Page 54of389 if mailed A1 Administrative Fees Page 1 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation ADMINISTRATIVE FEES Current Fees Fees Date 23 Freedom of Information Requests a. Photocopies and computer printouts $0.20 per page b. Records provided on CD-ROMS, $10.00 per CD-ROM c. Manually searching a record $7.50/15 minutes d. Preparing the record for disclosure, including severing part of $7.50/15 minutes the record e. Developing a computer program or other method of $15.00/15 minutes producing a record from machine readable record f. Costs, including computer costs that the institution incurs in As per invoice locating, retrieving, processing and copying the record if received those costs are specified in an invoice that the municipality has received. 24 Advertising fee for Notice of Decision with respect to Funeral, Cost recovery 01-Jan-16 Burial, and Cremation Services Act, 2002 Page 55of389 A1 Administrative Fees Page 2 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-25 FEES AND CHARGES IMPOSED UNDER THE MUNICIPAL ACT Amended WASTE MANAGEMENT FEES Current Fees Total Fees 2016 Fees Implementation Date 1 Collection Fees i) Fixed user fee per unit for the yearly a. $64.00 collection of garbage, (See details in By- Law 35-2015) not applicable to users having garbage dumpsters. ii) Fixed user fee per unit for the yearly $40.00 collection of disposal of garbage a (See details in By-Law 35-2015) not applicable $185 to users having garbage dumpsters. iii) Fixed user fee per unit for the yearly $75+$6=$81 collection of recycling collection and processing (See details in By-Law 35- 2015) not applicable to users having garbage dumpsters. Fixed user fee per unit for recycling b. collection and processing for users having $75 + $6 = $81 c. Subsidizedgarbage dumpsters housing. only (Centre Urgel, Villa $0.00 $25 weekly January 1st, 2016 Ste-Therese et Résidence Prescott- Russell) d. Tag for additional curbside collection $2.00 e. Ticket for Appliance (special collection $10.00 weeks) f. Ticket for Large item greater than 23 kg $10.00 (50 lbs) (special collection weeks) g. Compost material (special collection $0.00 2 Waste Diversion Fee sell at cost of the bulk a. Composting bins purchase b. Blue Box a. New residents Free b. replace damage or broken blue box identified "Canton RussellFree Twp" Page 56of389 c. extra blue box 7$ A6 Waste Management Fees Page 3 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Ice Rental Rates 1 Prime time hourly rate - weekdays after 5:00 p.m and weekends after 7:00 a.m a. Township Programs/Youth oriented organizations $128.00 $131 May 1st 2016 b. Local Junior C hockey team $150.00 $154 May 1st 2016 c. Adults/Residents $174.00 $178 May 1st 2016 d. Non-resident $215.00 $220 May 1st 2016 . 2 Non-prime time hourly rate - weekdays before 5:00 .mp and weekends before 7:00 a.m. a. Any local group $110 $113 May 1st 2016 3 Slab Rental - Hourly Rate + applicable taxes a. Sports (rental of 4 hours or less) $67 $69 May 1st 2016 b. Event without alcohol + security deposit of $200.00 $615 $630 May 1st 2016 c. Event with alcohol + security deposit of $200.00 $875 $897 May 1st 2016 4 Cancellation and Refund Guidelines In accordance with policy Page 57of389 A9 Parks and Rec Fees Page 4 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Indoor Facilities Rental Rates 1 Embrun Community Centre Rental Rate a. Hall, Kitchen & SOP Bar Services (daily fee) $1,156.00 b. Hall, Kitchen & Bar Services (daily fee) $309.00 c. Kitchen Only (daily fee) $52.00 2 Palais des Sports Embrun a. Four hours or less (hourly fee) $25.00 b. Four hours or more $165.00 3 Dr. Frank Kinnaird Community Centre a. Four hours or less (hourly fee) $25.00 b. Four hours or more $165.00 c. Four hours or more with SOP Bar Services (daily fee) $465.00 d. Kitchen only (daily fee) $52.00 4 Russell Sport & Youth Centre (presently operated by the community) a. Activity and Meeting Rooms (daily fee) $165.00 Four hours or less (hourly fee) $25.00 Jan. 1, 2016 Four hours or more $165.00 Jan. 1, 2016 b. Meeting Room (hourly fee) $25.00 $90.00 Jan. 1, 2016 c. Activity Room (hourly fee) $25.00 $90.00 Jan. 1, 2016 5 Marionville Community Centre a. Hall A & B + Kitchen (daily fee) $206.00 b. Hall A & Kitchen (daily fee) $165.00 c. Hall B & Kitchen (daily fee) $90.00 Kitchen Only (daily fee) d. $52.00 Community Centre Setup Fees 6 If a facility is available and a user requests it orf setup and decoration $50.00 prior to the start of the event, a setup fee for 4hours shall be applicable. Cancellation & Refund Guidelines for Special Events 7 In accordance with Page 58of389 policy A9 Parks and Rec Fees Page 5 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Outdoor Facilities Rental Rate 1 Township Programs/Municipal Youth-Oriented Organizations a. Lit facilities (game fee) $17.00 b. Unlit facilities (game fee) $12.00 c. Surcharge for use of change room/washroom facilities (where applicable) 2 Adult Leagues/Residents a. Lit facilities (hourly fee) $21.00 b. Unlit facilities (hourly fee) $14.00 c. Surcharge for use of change room/washroom facilities (where applicable) 3 Non-Residents a. Lit facilities (hourly fee) $28.00 b. Unlit facilities (hourly fee) $17.00 c. Surcharge for use of change room/washroom facilities (where applicable) 4 Cancellation Fees In accordance with policy 1 Supplies & Equipment Rental Rates Picnic Tables (cost per event - maximum 3 days) a. $10.00 b. Road Barricades (cost per event - maximum 3 days) $5.00 c. Delivery/Pick Up (each way) $50.00 2 Picnic Area or Park Rental Rates Users wishing to book a park for a picnic or otherrecreational a. $20.00 activity must fill out and sign a permit and detail any special needs such as litter containers, picnic tables, etc. An administration fee will be charged for the issuance of the permit and charges will be applied for supplies and equipment. Page 59of389 A9 Parks and Rec Fees Page 6 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Public Skating, Swimming, Bowling 1 Public Skating a. Daily individual skating pass $0.00 b. Individual season pass $0.00 c. Family season pass $0.00 2 Public Swimming a. Daily individual swimming pass $3.50 Individual monthly pass $50.00 b. Individual season pass $60.00 Family monthly pass $85.00 c. Family season pass $120.00 3 Public Bowling League a. Day rate per hour per player $6.75 b. Evening rate per hour per player $7.50 c. Seniors / youth rate $6.50 Public Skating, Swimming, Bowling Groups a. 4 lanes $60.50 b. 5 lanes $70.00 c. 6 lanes $78.00 d. Rock and Bowl / hall (32 persons minimum) $13.00 / person e. Tournament / player / game $2.00 Games a. Public bowling week days $2.75 b. Public bowling weekend $3.75 c. Shoes - group $1.00 d. Shoes - regular $2.00 Page 60of389 A9 Parks and Rec Fees Page 7 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Daycare 1 DAYCARE a. Full Day Day $28.00 Care Morning $7.00 Night $7.00 Morning and Night $14.00 Page 61of389 A9 Parks and Rec Fees Page 8 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES 1 Water Service Rates a. Single Family Residential Dwellings (includes single family homes, semi- detached, townhouses and duplexes) i. Annual Fixed Rate/per dwelling unit $419.00 $411.00 January 1, 2016 ii. Consumption Rate (per cubic meter) $2.270 $2.400 January 1, 2016 b. Accessory Apartment in Single Family Residential Dwellings i. Annual Fixed Rate/per dwelling unit $172.00 $168.72 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 c. Residential Apartment Buildings & Residential Multi-Level Condominium Buildings(includes low rise and high rise residential condominium units) i. Annual Fixed Rate/per dwelling unit $277.00 $271.71 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 d. Non-Residential & Commercial Buildings - with water meter less than 1.5 inches (includes all commercial, industrial and institutional uses and commercial condominiums) i. Annual Fixed Rate/per commercial unit $629.00 $616.99 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 e. Non-Residential & Commercial Buildings - with water meter of 1.5 inches or more (includes all commercial, industrial and institutional uses and commercial condominiums) i. Annual Fixed Rate/per commercial unit $1,257.00 $1,233.00 01-Jan-16 ii. $2.270 Consumption Rate (per cubic meter) f. Retirement or Care Facilities (with kitchen) i. Annual Fixed Rate/per dwelling unit $172.00 $168.72 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 g. Retirement or Care Facilities (without kitchen) i. Annual Fixed Rate/per dwelling unit $97.00 $95.15 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 Page 62of389 A10 Water & Sewage Rates Page 9 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES h. Community Facilities (includes arenas, libraries, parks, community centres and museums owned by the Township) i. Annual Fixed Rate/per dwelling unit $0.00 ii. Consumption Rate (per cubic meter) $2.270 i. Schools i. Annual Fixed Rate $1,257.00 $1,233.00 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 2 Sewage Service Rates a. Owners Receiving Water & Sewer Services; removed b. Owners Not Receving Water Services ;removed c. Single Family Residential Dwellings (includes single family homes, semi- detached, townhouses and duplexes) i. Annual Fixed Rate/per dwelling unit $353.00 $350.000 01-Jan-16 d. Accessory Apartment in Single Family Residential Dwellings i. Annual Fixed Rate/per dwelling unit $144.73 $143.50 01-Jan-16 e. Residential Apartment Buildings & Residential Multi-Level Condominium Buildings(includes low rise and high rise residential i. Annual Fixed Rate/per dwelling unit $232.98 $231.00 01-Jan-16 f. Non-Residential & Commercial Buildings - with water meter less than 1.5 inches (includes all commercial, industrial and institutional uses and i. Annual Fixed Rate/per commercial unit $529.50 $525.00 01-Jan-16 g. Non-Residential & Commercial Buildings - with water meter of 1.5 inches or more (includes all commercial, industrial and institutional uses i. Annual Fixed Rate/per commercial unit $1,059.00 $1,050.00 01-Jan-16 h. Retirement or Care Facilities (with kitchen) i. Annual Fixed Rate/per dwelling unit $144.73 $143.50 01-Jan-16 i. Retirement or Care Facilities (without kitchen) i. Annual Fixed Rate/per dwelling unit $81.19 $80.50 01-Jan-16 j. Community Facilities (includes arenas, libraries, parks, community centres and museums owned by the Township) Page 63of389 i. Annual Fixed Rate/per dwelling unit $0.00 A10 Water & Sewage Rates Page 10 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES k. Schools i. Annual Fixed Rate $1,059.00 $1,050.00 01-Jan-16 3 Water & Sewer Miscellaneous Charges a. Water Service Turning Off Charges(construction or temporary uses) i. Hourly rate during township hours $100.00 ii. Hourly rate after township business hours $200.00 b. Water Service Turning On Charges(construction or temporary uses) i. Hourly rate during township hours $100.00 ii. Hourly rate after township business hours $200.00 c. Water Service Inspection(per connection) $50.00 d. Water Connection Permit(per connection) i. For new construction $50.00 ii. For connection by existing properties plus cost oflaterals, materials, $250.00 etc. e. Meter Reading Fee (at request of owner or occupant, and /or at the hangec $50.00 of ownership) f. Water Meter Leak Testing (at request of owner or occupant) $50.00 g. Water Meters i. Cost of water units as determined by Council see attached list of prices (A10- 1 Water Meter Prices) ii. Installation costs if applicable h. Water Arrears Certificate $0.00 $25.00 01-Jan-16 i. Other water services, use of hydrants, etc. i. Minimum charge $75.00 $30.00 01-Jan-16 ii. Hourly rate $100.00 Page 64of389 j. Late Payment Charges i. 5% of the outstanding amount owing for Water Service Charges and Sewage A10 Water & Sewage Rates Page 11 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES k. Interest When Tax Rolled i. Charged at 1.25% monthly from the date of arrears being added to tax account l. Sewage Service Charges i. Sewage Service Permit a. Hourly rate during $50.00 $100.00 01-Jan-16 township business hours ii. Sewage Service Inspection a. Per connection $50.00 iii. Other Sewage Services a. Hourly rate duringafter $100.00 b. township business $200.00 hours plus cost of any 4 Existing Infrastructure a. Water Service Charges i. Water Turning Off/On a. During township $30.00 business hours (minimum charge) b. During township $100.00 business hours (hourly rate) c. After township regular $60.00 business hours (minimum charge) d. After township regular $200.00 business hours (hourly rate) ii. Water Connection Permit $50.00 iii. $50.00 Water Inspection by Utilities Department (At requestof owner or occupant for transfer of ownership) iv. $50.00 Water Meter Leak Testing (at request of owner or occupant) Page 65of389 A10 Water & Sewage Rates Page 12 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES b. Other Water Charges i. New water meters see attached list of prices (A10- 1 Water Meter Prices) Cost of water meter as determined by Council, plus installation costs if a. applicable ii. Use of hydrant, new watermain, flushing, water service thawing business hours $30.00 a. (minimum rate) business hours (hourly $100.00 b. rate)After township regular business hours $60.00 c. (minimum charge) business hours (hourly $200.00 d. rate) iii. Water Arrears Certificate $0.00 c. Sewage Service Charges $50.00 i. Sewage Connection Permit (per connection) $50.00 ii. Sewage Inspection by Utilities Department (per connection) d. Other Sewer Charges $30.00 i. During township business hours (minimum rate) $100.00 ii. During township business hours (hourly rate) $60.00 iii. After township regular business hours (minimum charge) $200.00 iv. After township regular business hours (hourly rate) v. Late payment charges 1.25% monthly on all outstanding amount owing for water & sewage service charges vi. Interest when tax rolled Charged at 1.25% monthly from the date of arrears being added to the tax account Page 66of389 A10 Water & Sewage Rates Page 13 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES 5 New Subdivision and Site Plan a. Water Service Charges $30.00 i. Water Service Turning On/Off by Utilities Department $50.00 ii. Water Connection Permit $15.00 iii. Water Inspection by Utilities Department $30.00 iv. Water Service On by Utilities Department $50.00 v. Water Reading Fee $175.00 Total water fees payable at time of Building Permit Issuance b. Other Water Charges i. New Water Meters see attached list of prices (A10- 1 Water Meter Prices) a. As determined by Council, plus installation costs if applicable c. Sewage Service Charges i. Sewage Connection Permit $50.00 ii. Sewage Inspection by Utilities Department $15.00 Total sewer fees payable at time of Building Permit Issuance $65.00 d. Other Water and Sewer Charges i. Water and Sewer Connection Permit Payable Under Schedule W (Financial Obligation) of the Subdivision Agreement a. Flat fee $250.00 b. Plus cost of laterals, materials, etc. Page 67of389 A10 Water & Sewage Rates Page 14 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES 6 Fire Protection Proposed 2015 Proposed 2016 a i. $ 40.00 on average assessment of $286,637 in 2014 xcepte for the Apply revenue neutral Apply revenue neutral 01-Jan-16 Limoges area properties. Application of the revenue neutral concept. concept to collect concept to collect $226,480 $231,010 ii. $ 40.00 on the average assessment of $286,637 in 2014 for the Apply revenue neutral Apply revenue neutral 01-Jan-16 Limoges area properties. Application of the revenue neutral concept to collect concept to collect concept.This revenue will be allocated to the Embrun Fire Department $226,480 $231,010 to offset expenses to the Nation Township for Fire Protection. Page 68of389 A10 Water & Sewage Rates Page 15 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date OFFICIAL PLAN AMENDMENTS 1. Amendment to the Official Plan of the United Counties of $600.00 Prescott and Russell 2. Amendment to the Official Plan of the Township of Russell $2,500.00 ZONING BY-LAW AMENDMENTS 3. Minor Zoning By-law Amendment1 $1,500.00 4. Major Zoning By-law Amendment1 $2,000.00 5. Removal of a Holding Provision $600.00 6. Temporary Use By-law $750.00 7. Minor Variance or Authorization $600.00 LAND SEVERANCE 8. Land Severance $600.00 Cash-in-lieu of Parkland – Residential and Other (Creation of a 9. $1,600.00 New Lot) Cash-in-lieu of Parkland – Commercial or Industrial (Creation of 10. $1,600.00 a New Lot) Page 69of389 B1 Planning Act Fees 16 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date SITE PLAN CONTROL Residential Base fee: $115.00/dwelling unit (Minimum of $900.00) + Plan and Studies Review, 11. Site Plan Agreement Administration and Legal Fees Non-Residential Base fee: $800.00 + Plan and Studies Review, Administration and Legal Fees $300.00 + Plan and Studies Review, 12. Amendment to an Approved Site Plan Agreement Administration and Legal Fees (if applicable) $1,000.00 deposit due at submission of application All consultant fees incurred over Deposit for Minor Plans and Studies Review and Inspection and above the deposited amount 13. (Site Plan Agreement) 2 in the review of plans and studies are required to be paid by the applicant prior to signature of the agreement $2,500.00 deposit due at submission of application All consultant fees incurred over Deposit for Major Plans and Studies Review and Inspection and above the deposited amount 14. (Site Plan Agreement) 2 in the review of plans and studies are required to be paid by the applicant prior to signature of the agreement 10% of the Base Application Fee, 15. Planning Administration Fees (Site Plan Agreement) payable at the signature of the agreement Page 70of389 B1 Planning Act Fees 17 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date SITE PLAN CONTROL (CONT'D) 5% of the Base Application Fee, 16. Township Administration Fees (Site Plan Agreement) payable at the signature of the agreement $590.00 + HST, 17. Legal Fees for Registration (Site Plan Agreement) payable at the signature of the agreement Request for Partial or Full Release of Financial Securities (Site 18. $75.00 Plan Agreement) 19. Transfer or Cash-in-lieu of Parkland – Residentialand Other 5% of the area or value of the land 20. Transfer or Cash-in-lieu of Parkland – Commercial ro Industrial 2% of the area or value of the land Page 71of389 B1 Planning Act Fees 18 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date PLAN OF SUBDIVISION 21. Draft Plan of Subdivision $70.00/residential lot; Minimum of $1,500.00, Maximum of a. 1 to 29 residential lots $2,000.00 + Engineering Plans and Studies Review and Work Surveillance, Adminstration, and Legal Fees $70.00/residential lot; Minimum of $2,100.00, Maximum of $2,500.00 b. 30 to 249 residential lots + Engineering Plans and Studies Review and Work Surveillance, Adminstration, and Legal Fees $70.00/residential lot; Maximum of $3,000.00 c. 250 or more residential lots + Engineering Plans and Studies Review and Work Surveillance, Adminstration, and Legal Fees $60.00/non-residential lot; Minimum of $1,500.00, Maximum of $2,500.00 d. Non-residential uses + Engineering Plans and Studies Review and Work Surveillance, Adminstration, and Legal Fees $70.00/residential lot; 22. Revision of a Draft Plan of Subdivision3 Minimum of $1,500.00, Maximum of $2,000.00 $500.00 23. Pre-Servicing Agreement + Administration and Legal Fees Engineering Plans and Studies Review and Work Surveillance $325.00 + HST per residential lot, 24. payable at the signature of the (Subdivision/Pre-Servicing Agreement) Page 72of389 agreement B1 Planning Act Fees 19 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date 25. Planning Administration Fees per Phase (Subdivision 10% of the Base Application Fee, payable at the signature of the Agreement) agreement Page 73of389 B1 Planning Act Fees 20 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date PLAN OF SUBDIVISION (CONTINUED) 26. Planning Administration Fees per Phase (Pre-Servicing $150.00, payable at the signature of the Agreement) agreement Township Administration Fees per Phase (Subdivision 5% of the Base Application Fee, 27. payable at the signature of the Agreement) agreement Township Administration Fees per Phase (Pre-Servicing $100.00, 28. payable at the signature of the Agreement) agreement $2,290.00 + HST, 29. Legal Fees for Registration per Phase (SubdivisionAgreement) payable at the signature of the agreement Legal Fees for Registration per Phase (Pre-Servicing $590.00 + HST, 30. payable at the signature of the Agreement) agreement Request for Partial or Full Release of Financial Securities 31. $75.00 (Subdivision/Pre-Servicing Agreement) Preparation of Subdivision Agreement per Phase (Excluding 32. $1,500.00 the First Phase) 33. Transfer or Cash-in-lieu of Parkland – Residentialand Other 5% of the area or value of the land 34. Transfer or Cash-in-lieu of Parkland – Commercial ro Industrial 2% of the area of value of the land PART LOT CONTROL $300.00 35. Removal of Part Lot Control + Applicant assumes all Legal, Engineering and Surveying Fees Page 74of389 B1 Planning Act Fees 21 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date OTHER FEES $100.00/dwelling unit; Minimum of $1,500.00; Maximum of $2,000.00 36. Plan of Condominium + Plans and Studies Review, Administration, Legal and Inspection fees 37. Plan of Condominium Exemption $500.00 $2,000.00 deposit due at submission of application All consultant fees incurred over and above the deposited amount 38. Plans and Studies Review (Plan of Condominium) in the review of plans and studies are required to be paid by the applicant prior to signature of the agreement 10% of the Base Application Fee, 39. Planning Administration Fees (Plan of Condominium) payable at the signature of the agreement 5% of the Base Application Fee, 40. Township Administration Fees (Plan of Condominium) payable at the signature of the agreement $2,290.00 + HST , 41. Legal Fees for Registration (Plan of Condominium) payable at the signature of the agreement $200.00 42. Lifting of 0.30 metre Reserve + Applicant assumes all Legal and Surveying Fees $300.00 43. Encroachment + Applicant assumes all Legal, Engineering and Surveying Fees $1,500.00 per parking space 44. Cash-in-lieu of Parking exempted $100.00 45. Dedication of a Public Highway + Applicant assumes all Legal, Engineering and Surveying Fees Page 75of389 Compliance Report (check of outstanding permits, violations, 46. $75.00 etc.) B1 Planning Act Fees 22 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date OTHER FEES (CONTINUED) 47. Confirmation of Permitted Uses $50.00 48. Written Replies to Inquiries and/or Written Opinions $75.00 $2,500.00 deposit All consultant fees incurred over and above the deposited amount 49. Peer Review in the review of plans and studies are required to be paid by the applicant prior to signature of the agreement Where the Township attends an Ontario Municipal Board hearing on behalf of the applicant, the applicant shall pay all legal costs incurred by 50. Ontario Municipal Board (OMB) Hearing the Township, including solicitor’s fees and disbursements, preparation for and attendance at the hearing. Maximum legal fees $10,000.00 51. Green Energy Act Applications $1,500.00 52. Aggregate Resources Act License Applications $1,000.00 53. Signs 4 a. Large (32 square feet) $280.00 b. Small (8 square feet) $85.00 54. Solar Panel Projects a. Municipal Council Support Resolution $100.00 b. Zoning Forms - Under 10kW $75.00 Page 76of389 c. Zoning Forms - Over 10kW, under 1mW $350.00 d. Zoning Forms - Over 1mW $1,500.00 B1 Planning Act Fees 23 of 24 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date 1 A Minor Zoning By-law Amendmentapplies to the following: - Any zoning amendment to change a yard setback requirement (front, interior/exterior side, or rear), lot frontage or lot area - Any zoning amendments required as a condition of a "dwelling surplus to a farming operation" severance - Extension of a zoning boundary to reflect the addition of lands to existing property A Major Zoning By-law Amendmentshall mean all other amendments 2 A Minor Site Plan Plans and Studies Review applies to all site plan control applications where the estimated cost of site works is less than $15,000. The estimated value of site works must be verified by the Township Engineer. A Major Site Plan Plans and Studies Review applies to all site plan control applications where the estimated cost of site works is $15,000 or greater. The estimated value of site works shall be verified by the Township Engineer. 3 A revision of a Draft Plan of Subdivision consistsof changes which, in the opinion of the Approval Authority, are significant enough to require the plan of subdivision to be re- circulated. 4 Signs: Signs are required for the following development applications: Official Plan Amendments, Zoning By-law Amendments, Site Plan Control, Plans of Subdivision, Plans of Condominium, Part Lot Control, and Minor Variances. Sign fees are not included in the base application fee listed above for these applications. The size of the sign required shall be determined solely by the Township of Russell. Where additional signs are deemed to eb required by the Township, the applicant shall beresponsible for the additional sign fees as above. REFUNDS OF APPLICATION FEES Base Application Fees will be refunded, upon authorization of the Director of Planning and Building, on the following basis: - Eighty percent (80%) of the base application fee(does not include engineering review, administration, legal or inspection fees) shall be returned if a request for a refund is received by the Planning Department prior to the preparation of the circulation and public notification. - Forty percent (40%) of the base application fee does( not include engineering administration, legalor inspection fees) shall be returned if a requestfor a refund is received by the Planning Department prior to preparation of the Planning Advisory CommitteeReport. - Engineering, legal, administrative, and/or inspection fees may be refunded, at the discretion of the Director of Planning so as to ensure that the Township's costs are covered. FEE REDUCTION FOR MULTIPLE APPLICATIONS Each Planning Application Fee (not including parkland dedication fees) will be reduced by ten percent(10%) if two or more of the following planning applications: Official Plan Amendment, Zoning By-law Amendment, Site PlanControl, Plan of Subdivision, Land Severance, and/or Plan of Condominium, are submitted at the same meti and for the same lands (e.g. Major Zoning By-law Amendment and Site Plan Control Application: $2,000.00 +$900.00 = $2,900.00 - 10% = $2,610.00). Note: Plans and Studies Review, Engineering, Administration and Legal fees, as well any required deposits are not subject to this reduction. Page 77of389 B1 Planning Act Fees 24 of 24 Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 GENERAL GOVERNMENT / Taxation Levy / ADMINISTRATION GÉNÉRALE Taxation Equipment and Machinery / Équipement Replace Telephone system / Remplacement du $0 $25,000 $25,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 système téléphoniques Electric sign $0 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $50,000 $0 TOTAL $0 $75,000 $25,000 $25,000 $0 $0 $0 $0 $0 $0 $0 ,000 $50 $0 ASSET MANAGEMENT / GESTION IMMOBILISATIONS Building Improvement / Amélioration du bâtiment Mechanical: Compressors replacement $0 $9,000 $9,000 $9,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Mechanical: Heat exchangers replacement $0 $6,000 $6,000 $6,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Mechanical: Thermostats replacement $0 $5,000 $5,000 $5,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Renovation: Replace current lgihts by LED ones $0 38,000 $ $0 $0 $0 $0 $0 $0 $0 $0 $0 $38,000 $0 Renovation: Replace switches by sensors $0 $16,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $16,000 $0 TOTAL $0 $74,000 $20,000 $20,000 $0 $0 $0 $0 $0 $0 $0 ,000 $54 $0 IT SUPPORT / SUPPORT IT Computer Software / Logiciels informatiques Website re-design / Nouveau site Web $0 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25,000 $0 Computers $0 $22,500 $22,500 $22,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 (New and replace) Records Management System $0 $20,000 $9,000 $0 $9,000 $0 $0 $0 $0 $0 $0 $11,000 $0 TOTAL $0 $67,500 $31,500 $22,500 $9,000 $0 $0 $0 $0 $0 $0 $36,000 $0 TOTAL: $0 $216,500 $76,500 $67,500 $9,000 $0 $0 $0 $0 $0 0 $ $140,000 $0 Page 78of389 SECTION 12-U INFRASTRUCTURE BUDGET Page 1 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 Taxation Levy / PROT. TO PERSONS AND PROPERTY Taxation EMBRUN FIRE Equipment / Équipement - Other / Autres 6 - Firefighter bunker gear - uniform / Tenue de feu - $0 $10,500 $10,500 $10,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 uniforme Used Fill Station / Station de remplissage usagée $0 $6,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,500 $0 Message Sign - front of Station / Enseigne pour $0 $50,000 $0 $0 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 message devant station Glentel (Equipment to switch to Ottawa dispatch / $0 $12,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,500 $0 Équipement pour Ottawa centre d'appel d'urgence Total: $0 $79,500 $10,500 $10,500 $0 $0 $0 $0 $50,000 $0 0 $ $19,000 $0 RUSSELL FIRE Equipment / Équipement 4 firefighter bunker gear and uniform $0 $7,600 $7,600 $7,600 $0 $0 $0 $0 $0 $0 $0 $0 $0 6 SCBA bottles - breathing apparatus $0 $7,400 $7,400 $7,400 $0 $0 $0 $0 $0 $0 $0 $0 $0 Glentel (Equipment to switch to Ottawa dispatch / $0 $12,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,500 $0 Équipement pour Ottawa centre d'appel d'urgence Computer Hardware / Équipements informatiques Connection to server / Connexion au serveur $0 $7,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,500 $0 Vehicles / Véhicules Pumper (Replace) $0 $689,780 $0 $0 $0 $0 $0 $0 $0 $689,780 $0 $0 $0 Total : $0 $724,780 $15,000 $15,000 $0 $0 $0 $0 $0 $689,780 $0 $20,000 $0 PROT. INSPECTION BY-LAW ENFORCEMENT Computer Software / Logiciels informatiques New web-based report system / Nouveau système de $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 $0 rapport web Vehicles / Véhicules Truck (replacement) $0 $40,000 $11,500 $11,500 $0 $0 $0 $0 $17,000 $0 $0 $11,500 $0 Total : $0 $50,000 $11,500 $11,500 $0 $0 $0 $0 $17,000 $0 0 $ $21,500 $0 Page 79of389 TOTAL : $0 $854,280 $37,000 $37,000 $0 $0 $0 $0 $67,000 $689,780 $00,500 $6 $0 SECTION 12-U INFRASTRUCTURE BUDGET Page 2 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 Taxation Levy / ROADS TRANSPORTATION Taxation ROADS SYSTEMS Roads Construction Projects / Projets de construction de routes JOB 1 -St-Pierre Route 300 to Route 200 (1.5 KM) # 2110 $0 $250,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $250,000 $0 JOB 2 - Route 400 from St Joseph to St Jacques # 4220 $0 $238,000 $59,500 $0 $0 $59,500 $0 $119,000 $0 $0 $0 $59,500 $0 JOB 3 - Route 400 from St Joseph to St Edouard # 4230 $0 $238,000 $59,500 $0 $0 $59,500 $0 $119,000 $0 $0 $0 $59,500 $0 JOB 4 - Wade Rd from Sujack to Route 400 # 3510.2 $0 $442,000 $110,500 $0 $0 $110,500 $0 $199,000 $0 $0 $0 $132,500 $0 JOB 5 - Lamadeleine from Labelle to St-Augustin # 52540 $0 $25,200 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25,200 $0 JOB 6 - Lamedeleine from St-Jean Baptiste to $0 $80,160 $0 $0 $0 $0 $0 $0 $0 $0 $0 $80,160 $0 Labelle # 52330 JOB 7 - Castelbeau from Cartier to St-Jean- $0 $43,440 $0 $0 $0 $0 $0 $0 $0 $0 $0 $43,440 $0 Baptiste# 52380 JOB 8 - NEW Road Access Rd to Complex $0 $300,000 $300,000 $0 $300,000 $0 $0 $0 $0 $0 $0 $0 $0 JOB 9 - ROAD (Megha holdings sale of land) $0 $100,000 $100,000 $0 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $0 $1,716,800 $629,500 $0 $400,000 $229,500 $0 $437,000 $00 $ $0 $650,300 $0 Roads / Routes Bridges / Ponts JOB TR01 - St-Joseph Road Bridge Rehabilitation R-016 $0 $1,400,000 $0 $0 $0 $0 $0 $1,050,000 $0 $350,000 $0 $0 $0 JOB TR02 -Wade Road Bridge , Design $0 $20,000 $20,000 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Specifications TOTAL Bridges / Ponts $0 $1,420,000 $20,000 $20,000 $0 $0 $0 $1,050,000 $0 $350,000 $0 $0 $0 Page 80of389 SECTION 12-U INFRASTRUCTURE BUDGET Page 3 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 Taxation Levy / Storm Sewer / Égouts pluviaux Taxation JOB SS01 - Manholes different locations outlets $0 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $100,000 $0 TOTAL $0 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $100,000 $0 New Sidewalks / Nouveaux Trottoirs JOB TN01 - New sidewalk on Craig Street: Broadway St to Olde Towne (100 m) $0 $60,000 $54,000 $0 $0 $54,000 $0 $0 $0 $0 $0 $6,000 $0 JOB TN02 - New sidewalk on Oasis Street: $0 $20,000 $20,000 $0 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $0 $80,000 $74,000 $0 $20,000 $54,000 $0 $0 $0 $0 $0 $6,000 $0 Sidewalks Major Repairs / Trottoirs - Réparations majeures JOB TR01 - Major repairs / Betterments $0 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $100,000 $0 JOB TR02 - Russell Crosswalks and bench (13) - Concession St $0 $65,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $65,000 $0 TOTAL $0 $165,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $165,000 $0 Building & Equipment / Batiment & Équipement Lines / Speed control devices $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 $0 Guiderails (NEW) $0 $15,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $15,000 $0 Study - Community traffic impact $0 $30,000 $30,000 $0 $0 $30,000 $0 $0 $0 $0 $0 $0 $0 Gas System Update $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 $0 Salt shed (relocation) $200,001 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $200,001 $200,001 $65,000 $30,000 $0 $0 $30,000 $0 $0 $0 $0 $0 $35,000200,001 $ Vehicles / Véhicules Snow Plow (replacement) $0 $260,000 $225,000 $225,000 $0 $0 $0 $0 $35,000 $0 $0 $0 $0 Blade for Loader $0 $20,000 $20,000 $0 $0 $20,000 $0 $0 $0 $0 $0 $0 $0 Asphalt hot box $0 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $20,000 $0 $0 $300,000 $245,000 $225,000 $0 $20,000 $0 $0 $35,000 $0 $020,000 $ $0 Total: ROADS SYSTEMS $200,001 $3,846,800 $998,500 $245,000 $420,000 $333,500 $0 $1,487,000 $35,000 $350,000 $0 $976,300 $200,001 Page 81of389 SECTION 12-U INFRASTRUCTURE BUDGET Page 4 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 Taxation Levy / TRANSIT Taxation Equipment / Équipement Bus shelter $0 $9,000 $9,000 $0 $9,000 $0 $0 $0 $0 $0 $0 $0 $0 Total: TRANSIT $0 $9,000 $9,000 $0 $9,000 $0 $0 $0 $0 $0 $0 $0 $0 STREET LIGHTING / LUMIÈRES DE RUE Equipment / Équipement Change to LED $0 $447,744 $103,072 $0 $103,072 $0 $0 $0 $0 $0 ($0) $344,672 Total: ST. LIGHT / LUMIÈRES DE RUE $0 $447,744 $103,072 $0 $103,072 $0 $0 $0 $0 $0 $0 ($0) $344,672 TOTAL: $200,001 $4,303,544 $1,110,572 $245,000 $532,072 $333,500 $0 $1,487,000 $35,000 $350,000 $0 $976,300 $544,673 SERVICES ENVIRONMENTAUX / ENVIRONMENTAL SERVICES LIMOGES SEWER 2007-2008 $22,506 $0 $0 $0 $0 $0 $0 $0 $22,506 $0 $0 $0 $0 LIMOGES WATERWORKS SYSTEM / RÉSEAU D'AQUEDUC 2007-2008 $94,452 $0 $0 $0 $0 $0 $0 $0 $94,452 $0 $0 ($0) $0 TOTAL : $116,958 $0 $0 $0 $0 $0 $0 $0 $116,958 $0 $0 ($0) $0 Page 82of389 SECTION 12-U INFRASTRUCTURE BUDGET Page 5 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 RECREATION & CULTURAL Taxation Levy / SERVICES / LOISIRS & Taxation SERVICES CULTURELS PARKS / PARCS Parks Improvement / Améliorations au parcs Replace Play Structure / remplacement structure de $0 $20,000 $20,000 $0 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 jeu - Séraphin Marion park Replace wood play structure / Remplacement de $0 $35,000 $35,000 $35,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 structure de jeux: Park / Parc Hannover Ziplining Installation - Camelot Park $0 $25,000 $0 $0 $0 $0 $0 $0 $0.00 $0 $0 $25,000 $0 New York Central Trail rehab $0 $210,000 $85,000 $85,000 $0 $0 $0 $100,000 $0 $0 $0 $25,000 $0 Free standing structure replacement (slide & teeter totter - Boyd Park $0 $5,000 $5,000 $5,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Pave new location & install ramps - Skate Park Russell $0 $23,000 $17,744 $0 $17,744 $0 $0 $0 $0 $0 $0 $5,256 $0 Pavage & installation de ramps - Parc planche à roulette Total: PARKS / PARCS $0 $318,000 $162,744 $125,000 $37,744 $0 $0 $100,000 $0 $0 $0 $55,256 $0 EMBRUN ARENA Building Improvements / Améliorations au bâtiment Etude sur les conditions: Mécanique, electrique, $0 $44,795 $0 $0 $0 $0 $0 $0 $0 $0 $0 $44,795 $0 enveloppe de l'Édifie Equipment and Machinery / Équipements Compressor # 3 - Rehaul $0 $5,200 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,200 $0 EMBRUN COMMUNITY HALL / CENTRE COMMUNAUTAIRE D'EMBRUN Equipment and Machinery / Équipements Sound system - New / Système de son - nouveau $0 $6,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,000 $0 EMBRUN - BOWLING HALL / SALLE DE QUILLES Building Improvements / Améliorations au bâtiment Bowling alley buckets (4) $0 $6,500 $6,500 $6,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 Page 83of389 SECTION 12-U INFRASTRUCTURE BUDGET Page 6 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 Taxation Levy / RUSSELL ARENA Taxation Building Improvements / Améliorations au bâtiment Replace Hall Flooring / Remplacement du plancher de la salle $0 $16,000 $16,000 $16,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 COMPLEX SPORTIF - Feasibility Study $0 $39,279 $14,821 $0 $0 $14,820.73 $0 $0 $0 $0 $0 $24,458 $0 COMPLEX SPORTIF - Planning and public $0 $21,675 $8,178 $0 $0 $8,178.40 $0 $0 $0 $0 $0 $13,497 $0 engagement Etude sur les conditions: Mécanique, electrique, $0 $45,293 $0 $0 $0 $0 $0 $0 $0 $0 $0 $45,293 $0 enveloppe de l'Édifie RUSSELL POOL Building Improvements / Améliorations au bâtiment Pool Sandblasting and Painting / Sablage et peinture $0 $15,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $15,000 $0 piscine Various Parks accessibility $0 $38,451 $38,451 $0 $38,451 $0 $0 $0 $0 $0 $0 $0 $0 RECREATION ADMINISTRATION Booking software update $0 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $20,000 $0 TOTAL: $0 $258,193 $83,950 $22,500 $38,451 $22,999 $0 $0 0 $ $0 $0 $174,243 $0 Taxation Levy / LIBRARY / BIBLIOTHÈQUE Taxation Building / bâtiment Facility Model Study / Étude de l'endroit $0 $20,000 $20,000 $0 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 Équipments/ Équipements Book Shelf / Étagères Russell $0 $2,000 $2,000 $2,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Staff desk and equipment $0 $1,500 $1,500 $1,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 Computer Hardware / Équipements informatiques Computers / Ordinateurs (5) $0 $4,500 $4,500 $4,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 Electronic tablets / Tablettes électroniques (3) $01,500 $ $1,500 $1,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 Computer Software / Logiciels Informatiques Vsmart Software update / Mise à jour Logiciel Vsmart $0 $3,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,000 $0 Documents / Livres Documents / Livres $0 $43,500 $14,000 $0 $0 $14,000 $0 $0 $0 $0 $2,700 $26,800 $0 TOTAL: $0 $76,000 $43,500 $9,500 $20,000 $14,000 $0 $0 $0 $0 $2,70029,800 $ $0 Page 84of389 TOTAL: $0 $652,193 $290,194 $157,000 $96,195 $36,999 $0 $100,0000 $ $0 $2,700 $259,299 $0 SECTION 12-U INFRASTRUCTURE BUDGET Page 7 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 PLANNING & AGRICULTURE / Taxation Levy / AMÉNAGEMENT & Taxation AGRICULTURE TOTAL: $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Salaries & Benefits $0 $30,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,000 $0 GRAND TOTAL: $316,959 $6,056,517 $1,514,266 $506,500 $637,267 $370,499 $0 $1,587,000 $218,958 $1,039,780 $2,700 $1,466,098 $544,673 Bridge Burton $200,001 financed through taxation $350,000 Bridge St-Joseph LED lights $344,672 Sewer $22,506 financed through taxation $689,780 Pumper Truck salthed s $200,001 Water $94,452 $1,039,780 $544,673 $316,959 Page 85of389 SECTION 12-U INFRASTRUCTURE BUDGET Page 8 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 DÉPOTOIR / DUMP ENVIRONMENTAL SERVICES FRAIS AUX USAGERS USER FEES GARBAGE DISPOSAL / ÉLIMINATION DES ORDURES Land / Terrain Engineering plans $0 $50,000 $50,000 $0 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 Total: $0 $50,000 $50,000 $0 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 Page 86of389 SECTION 12-U INFRASTRUCTURE BUDGET Page 9 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 EAU / WATER ENVIRONMENTAL SERVICES FRAIS AUX USAGERS USER FEES WATERWORKS SYSTEM / RÉSEAU D'AQUEDUC Building improvement / Amélioration du bâtiment Office expansion $0 $60,000 $60,000 $60,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Équipments/ Équipements New office furniture $0 $12,000 $12,000 $12,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 GIS $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 $0 Vehicles / Véhicules Van (replacement ) $0 $40,000 $40,000 $40,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Water System Improvements / Améliorations aux projets d'eau Valve replacement $0 $25,000 $25,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 Loop Forced Road / Olde Towne $0 $40,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $40,000 Water Extension Séguin St $0 $165,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $165,000 Easement (Embrun) $3,320 $65,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $68,320 Water System Studies / Étude projets d'eau $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Water System Com & Ind Park / Parc Com et Ind projets d'eau Industrial Park EA $0 $89,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $89,500 Salaries & Benefits Public Utilities Projet Manager split $0 $30,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,000 PROJET NON FINANCÉ 2015-12-31 $0 Oligo Cost Sharing - Water $33,238 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $33,238 Oversizing Notre-Dame $5,155 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,155 Oversizing St-Thérèese $35,858 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $35,858 Total: Water / Eau $77,571 $536,500 $137,000 $137,000 $0 $0 $0 $0 $0 $0 $0 $40,000 $437,071 Page 87of389 SECTION 12-U INFRASTRUCTURE BUDGET Page 10 BUDGET D'INFRASTRUCTURE Regular CouncilMeeting 02Nov 2015 2015-10-30 - 4:10 PM MUNICIPALITÉ RUSSELL TOWNSHIP INFRASTRUCTURE/ INFRASTRUCTURE 2016 Budget / Budget 2016 ABC DEFG H I J K L (A+B)-(C +H+I+J+K+L) FINANCING / FINANCEMENT: Projected User Charges Unfinanced projects Total = Grants: Provincial, Federal & partnership, - - - 2016 BUDGET Reserves and deferred and Gas tax donations & Other Unfinanced projects Projets non revenues ------INFRASTRUCTURE --- financé projetés Infrastructure expenses - - - Contribution Octrois: Provinciaux, Frais aux usagers, Bank Loans In-Kind Tax Levy Contribution Projets non financés - - - Réserves et revenus Contribution - asset Contribution - Reserve Contribution - Subdividers Féderaux et taxe sur partenariats, ------Description Dec. 31, 2015 Dépenses d'infrastructures différés replacement reserve Specific project DCA Reserve l'esssence dons et autres Emprunts Don en nature Contribution de la taxation Dec. 31 2016 ÉGOUTS / SEWERS SANITARY SEWAGE SYSTEM FRAIS AUX USAGERS USER FEES Building improvemeent / Amélioration du bâtiment Office expansion $0 $60,000 $60,000 $60,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Équipments/ Équipements Generator Replacement $0 $74,500 $74,500 $74,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 Office furniture $0 $12,000 $12,000 $12,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 GIS $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 $0 Radio $0 $25,000 $25,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Vehicles / Véhicules Pick-up (NEW) $0 $40,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $40,000 $0 Sewer Improvement / Amélioration au Service d'égout Pumping Station # 4 Embrun $0 $25,000 $0 $0 $0 $0 $0 $25,000 $0 $0 $0 $0 $0 Pumping Station # 2 Russell $0 $12,000 $0 $0 $0 $0 $0 $12,000 $0 $0 $0 $0 $0 Pumping Station # 1 Emb Valve $0 $100,000 $0 $0 $0 $0 $0 $0 $100,000 $0 $0 $0 $0 New Sewer System / Nouveaux projets d'égout Lamadeleine Construction $13,717 $369,080 $0 $0 $0 $0 $0 $382,796 $0 $0 $0 $0 Repair on Church Street $0 $110,000 $10,000 $10,000 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 Heritage / Castelbeau design $0 $45,000 $0 $0 $0 $0 $0 $0 $45,000 $0 $0 $0 $0 Sewer System Com & Ind Park / Parc Com et Ind projets d'égout EA Study Industrial Park $0 $89,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $89,500 Salaries & Benefits Public Utilities Project Manager $0 $30,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,000 UNFINANCED PROJECT 2015-12-31? Russell Village - McDougal & Tweed $336,498 $0 $0 $0 $0 $0 $0 $0 $336,498 $0 $0 $0 $0 Oversizing Ste-Marie $236,692 $0 $0 $0 $0 $0 $0 $0 $236,692 $0 $0 $0 $0 Oligo Cost Sharing $248,384 $0 $0 $0 $0 $0 $0 $0 $248,384 $0 $0 $0 $0 Embrun West $842,008 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $842,008 Total: Sewer/Sanitaire $1,677,299 $1,002,080 $181,500 $181,500 $0 $0 $0 $137,000 $1,349,371 $0 $0 $80,000 $931,508 GRAND TOTAL: $1,754,869 $1,538,580 $318,500 $318,500 $0 $0 $0 $137,000 $1,349,371 $0 $0 $120,000 $1,368,579 Page 88of389 GRAND TOTAL : General, Water & Sewer / Landfill $7,645,097 $1,882,766.29 $825,000.00 $687,267.16 $370,499.12 $0.00 $1,724,000 $1,568,329 $1,039,780 $2,700 $1,586,098 $1,913,252 SECTION 12-U INFRASTRUCTURE BUDGET Page 11 BUDGET D'INFRASTRUCTURE Regular Council Meeting 02 Nov 2015 RECURRING REQUESTS FOR COMMUNITY GRANTS - SPECIAL EVENT PROGRAM / DEMANDE PÉRIODIQUE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES - ÉVÉNEMENTS SPÉCIAUX 2016 Projected Requests 2015 RÉEL PAYÉ / ACTUAL PAID OUT 2015 Projected Requests 2014 RÉEL / ACTUAL 2013 RÉEL / ACTUAL Demandes projetées pour 2016 Demandes projetées pour 2015 Community Grants Community Grants Community Grants Special Events Community Grants Special Events Community Grants Special Events Special Events Special Events Subventions Subventions Subventions Communautaires Événements spéciaux Subventions Communautaires (Donations in Kind Événements spéciaux Subventions Communautaires Événements spéciaux Événements spéciaux Événements spéciaux Communautaires Communautaires (Donations in Kind / (Donations $$ / Subventions / (Donations $$ / (Donations in Kind / (Donations $$ / Subventions (Donations $$ / Subventions (Donations $$ / (Donations in Kind / (Donations in Kind / Name of Organization Name of Event Subventions en nature) monétaires Subventions en nature) Subventions monétaires Subventions en nature) monétaires monétaires Subventions monétaires Subventions en nature) Subventions en nature) Nom de l'organisme Nom de l'événement 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 BUDGETED AMOUNT / MONTANT BUDGETÉ $ 22,000.00 $ 35,000.00 $22,000 $ 35,000.00 $ 22,000.00 $ 35,000.00 $ 22,000.00 $ 37,000.00 $ 20,000.00 $ 37,000.00 EMBRUN SALLES QUILLES Déjeuner Amis pour la vie / Amis pour la vie / Friends for Life Poker Run Kick off $ 618.00 $ 618.00 $ 618.00 $ 618.00 $ 618.00 Amis pour la vie / Friends for Life Bingo Fundraiser (juin) $ 309.00 $ 309.00 $ 309.00 $ 309.00 $ 309.00 Amis pour la vie / Friends for Life Bingo Fundraiser (octobre) $ 309.00 $ 309.00 $ 309.00 Amis pour la vie / Friends for Life Diner de reconnaissance de bénévoles $ 365.00 Amis pour la vie / Friends for Life Tournoi de quilles $ 1,229.44 $ 1,536.80 Association de hockey mineur d'Embrun Tournoi d'hockey - Fall Classic $ 495.00 $ 330.00 Carnaval hiver Embrun (2,763 $) / Association des loisirs communautaires Festival été (1,599 $) $ 5,000.00 $ 8,000.00 $ 4,362.00 $ 8,000.00 $ 4,362.00 $ 8,000.00 $ 5,963.08 $ 8,000.00 $ 6,793.00 $ 8,000.00 Cambridge Public School Bingo Night Fundraiser $ 309.00 Club Joie de vivre 50+ 40e anniversaire $ 309.00 $ 500.00 Club Joie de vivre 50+ Activités - Carnaval hiver d'Embrun $ 309.00 $ 309.00 $ 309.00 Club Joie de vivre 50+ Activités - Festival d'été Embrun $ 309.00 $ 100.00 $ 309.00 $ 366.24 $ 100.00 $ 675.24 $ 100.00 $ 789.00 $ 100.00 Club Joie de vivre 50+ Party de Noël $ 228.90 Club Joie de vivre 50+ Foire d'informations $ 309.00 $ 309.00 $ 309.00 Club Optimiste Pancarte du Splash Pad $ 288.15 Club Optimiste / Joie de Vivre Campagne de financement / Splash Pad $ 1,229.44 $ 1,229.44 (location de salles 1465 + frais Club Optimiste Embrun Festival du homard $ 1,156.00 $ 175.00 $ 1,156.00 $ 175.00 $ 1,156.00 $ 175.00 $ 1,565.00 $ 1,565.00 de dépotoir 100) Club Richelieu Jour du souvenir $ 1,000.00 Course JR Fitness EmbRUN Course 5 et 10 km $ 1,000.00 École secondaire catholique d'Embrun Bourse d'étude secondaire $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 École secondaire catholique d'Embrun Festival de l'humour $ 927.00 $ 618.00 École St-Jean, Pavillon La Croisée Adresse civique $ 110.00 École St-Jean, Pavillon La Croisée / Club Optimiste Bingo Monstre Embrun $ 309.00 $ 309.00 $ 309.00 $ 309.00 $ 309.00 Embrun Minor Hockey Association Tournoi Fall Classic $ 585.50 $ 585.50 Embrun Minor Hockey Association Photo Day $ 226.00 $ 226.00 $ 226.00 Embrun Skating Club Off-ice conditioning camps * $ 325.00 $ 325.00 $ 325.00 Surveillance Embrun 20e anniversaire $ 500.00 Valoris pour enfants et adultes de PR Centre des loisirs pour jeunes $ 1,200.00 $ 1,200.00 $ 1,200.00 Page 89 of 389 Valoris pour enfants et adultes de PR Journée familiale $ 727.68 $ 309.00 $ 418.68 $ 727.68 $ 1,059.00 LIMOGES Canada Day Festivities/Family Day Community Limoges Citizenship Committee Celebration $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,560.00 $ 1,560.00 S:\Department\Parks and Recreation\Budget\2016\PRÉVISION 2016 Budget - Recurring grants page 1 / 3 Regular Council Meeting 02 Nov 2015 RECURRING REQUESTS FOR COMMUNITY GRANTS - SPECIAL EVENT PROGRAM / DEMANDE PÉRIODIQUE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES - ÉVÉNEMENTS SPÉCIAUX 2016 Projected Requests 2015 RÉEL PAYÉ / ACTUAL PAID OUT 2015 Projected Requests 2014 RÉEL / ACTUAL 2013 RÉEL / ACTUAL Demandes projetées pour 2016 Demandes projetées pour 2015 Community Grants Community Grants Community Grants Special Events Community Grants Special Events Community Grants Special Events Special Events Special Events Subventions Subventions Subventions Communautaires Événements spéciaux Subventions Communautaires (Donations in Kind Événements spéciaux Subventions Communautaires Événements spéciaux Événements spéciaux Événements spéciaux Communautaires Communautaires (Donations in Kind / (Donations $$ / Subventions / (Donations $$ / (Donations in Kind / (Donations $$ / Subventions (Donations $$ / Subventions (Donations $$ / (Donations in Kind / (Donations in Kind / Name of Organization Name of Event Subventions en nature) monétaires Subventions en nature) Subventions monétaires Subventions en nature) monétaires monétaires Subventions monétaires Subventions en nature) Subventions en nature) Nom de l'organisme Nom de l'événement 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 BUDGETED AMOUNT / MONTANT BUDGETÉ $ 22,000.00 $ 35,000.00 $22,000 $ 35,000.00 $ 22,000.00 $ 35,000.00 $ 22,000.00 $ 37,000.00 $ 20,000.00 $ 37,000.00 Nation Population: & Grant ?? Limoges Citizenship Committee Russell Population: & Grant ?? $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 MARIONVILLE Comité du carnaval de Marionville Carnaval d'hiver $ 618.00 $ 1,000.00 $ 618.00 $ 1,000.00 $ 618.00 $ 1,000.00 $ 618.00 $ 1,000.00 $ 618.00 École élémentaire catholique Ste-Thérèse d'Avila Graduation $ 206.00 $ 206.00 $ 206.00 $ 1,500.00 $ 1,500.00 Ottawa Population: & Grant ?? Marionville Citizenship Committee Russell Population: & Grant ?? North D Population: & Grant ?? $ 1,500.00 $ 1,500.00 MARVELVILLE Marvelville Community Club Tent for Canada Day events $ 500.00 $ 500.00 $ 500.00 $ 450.00 $ 375.00 Marvelville Citizenship Committee Barrier free ramp (truckloads of sand) $ 650.56 RUSSELL 5 Cyclone Air Cadet Squadron Annual parades and awards show $ 1,416.00 $ 1,684.00 $ 1,684.00 $ 1,337.75 $ 1,347.00 Brain Matters 5th Annual Event (2014) $ 349.17 $ 349.17 Club Optimiste de Russell Danse mensuelle pour ados (9-13 ans) $ 525.00 $ 750.00 Club Optimiste de Russell Rib Night $ 465.00 $ 465.00 $ 465.00 $ 465.00 Club Optimiste de Russell Zombie Walk $ 165.00 $ 165.00 École Secondaire Russell High School Bourse d'étude secondaire $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 École Secondaire St-Thomas Aquinas Bourse d'étude secondaire $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 Kin Club de Russell - Poutmaster Tournament Fishing Derby Tournament $ 750.00 $ 750.00 $ 750.00 $ 750.00 $ 750.00 Kin Club de Russell Carnaval d'hiver $ 660.00 $ 5,000.00 $ 495.00 $ 2,611.85 $ 495.00 $ 2,611.85 $ 5,000.00 PR Assoc & St-Thomas Aquinas High School Wheelchair basketball tournament $ 300.00 Pro Can Art Team Yard Sale (funds for arthritis & prostate cancer) $ 615.00 $ 615.00 $ 615.00 $ 585.00 Royal Canadian Legion Tax rebate $ 2,194.27 $ 2,194.27 $ 1,149.40 $ 2,334.00 Royal Canadian Legion 7th Annual Music Festival $ 1,000.00 Russell Agricultural Society Canada Day $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 Russell Agricultural Society Russell Fair $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 Russell Agricultural Society Russell Fair (FOR 2016 ONLY) $ 3,000.00 Russell and District Horticultural Society Living Locally Fair $ 500.00 Russell Historical Society Heritage Festival $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,500.00 (location de salles 1040 + frais de (location de salles 995 + frais Page 90 of 389 Russell Lions Club Lobster Fest $ 1,040.00 $ 175.00 $ 1,040.00 $ 175.00 $ 1,040.00 $ 175.00 $ 1,292.00 dépotoir 252) $ 1,205.00 de dépotoir 210) Russell Minor Hockey Association Hockey Day in Russell $ 330.00 Russell Minor Hockey Association Photo Day $ 165.00 $ 165.00 $ 165.00 S:\Department\Parks and Recreation\Budget\2016\PRÉVISION 2016 Budget - Recurring grants page 2 / 3 Regular Council Meeting 02 Nov 2015 RECURRING REQUESTS FOR COMMUNITY GRANTS - SPECIAL EVENT PROGRAM / DEMANDE PÉRIODIQUE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES - ÉVÉNEMENTS SPÉCIAUX 2016 Projected Requests 2015 RÉEL PAYÉ / ACTUAL PAID OUT 2015 Projected Requests 2014 RÉEL / ACTUAL 2013 RÉEL / ACTUAL Demandes projetées pour 2016 Demandes projetées pour 2015 Community Grants Community Grants Community Grants Special Events Community Grants Special Events Community Grants Special Events Special Events Special Events Subventions Subventions Subventions Communautaires Événements spéciaux Subventions Communautaires (Donations in Kind Événements spéciaux Subventions Communautaires Événements spéciaux Événements spéciaux Événements spéciaux Communautaires Communautaires (Donations in Kind / (Donations $$ / Subventions / (Donations $$ / (Donations in Kind / (Donations $$ / Subventions (Donations $$ / Subventions (Donations $$ / (Donations in Kind / (Donations in Kind / Name of Organization Name of Event Subventions en nature) monétaires Subventions en nature) Subventions monétaires Subventions en nature) monétaires monétaires Subventions monétaires Subventions en nature) Subventions en nature) Nom de l'organisme Nom de l'événement 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 BUDGETED AMOUNT / MONTANT BUDGETÉ $ 22,000.00 $ 35,000.00 $22,000 $ 35,000.00 $ 22,000.00 $ 35,000.00 $ 22,000.00 $ 37,000.00 $ 20,000.00 $ 37,000.00 Russell Soccer Club Repairs to the soccer field $ 2,000.00 Russell Women's Institute Keep Russell Blooming 2013 $ 1,500.00 Terry Fox Foundation Terry Fox Run $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 The 2nd Russell Scouting Troup Klondike Derby * $ 165.00 $ 165.00 $ 165.00 The 2nd Russell Scouting Troup Year-end banquet $ 165.00 Willow Sound Artist Development Fundraising Video for Jonathan Pitre * $ 615.00 $ 615.00 Total of PRE-APPROVED and MONTHLY APPROVED grants / Total des dons PRÉ-APPROUVÉS ANNUELS ET MENSUELS $ 16,456.68 $ 31,250.00 $ 16,868.50 $ 2,014.36 $ 30,405.29 $ 18,882.86 $ 30,405.29 $ 17,256.17 $ 31,059.40 $ 20,186.36 $ 33,267.15 FUNDS AVAILABLE AFTER PRE-APPROVED and MONTHLY APPROVED GRANTS / FONDS DISPONIBLES APRÈS LES DONS PRÉ-APPROUVÉS ANNUELS ET MENSUELS $ 5,543.32 $ 3,750.00 $3,117.14 $ 4,594.71 $ 3,117.14 $ 4,594.71 $ 4,743.83 $ 5,940.60 $ (186.36) $ 3,732.85 Page 91 of 389 S:\Department\Parks and Recreation\Budget\2016\PRÉVISION 2016 Budget - Recurring grants page 3 / 3 REPORT TO COUNCIL: November 2 RAPPORT AU PD-80-2015 DATE: novembre 2015 CONSEIL : REMOVAL OF PART LOT CONTROL DEMANDE DE RETRAIT DE L’APPLICATION DU CONTRÔLE DES PARTIES DE LOTS SUBJECT SUJET Removal of Part Lot Control – Demande de retrait de l’application du Property owned by Mélanie contrôle des parties de lots – Construction and legally described as Propriétaires Mélanie Construction Lot 41 on Plan 50M-311, being Parts 1 Inc. pour la propriété légalement & 2 on Plan 50R-10453 and known as décrite comme étant le lot 41, 111-113 Broadway Avenue in the plan 50M-311 étant les parties 1 et 2 Village of Russell. du plan 50R-10453. Les adresses civiques pour la propriété sont 111- 113, avenue Broadway dans le Village de Russell. RECOMMENDATION RECOMMANDATION That the proposed application for the Que le règlement pour une demande Removal of Part Lot Control submitted de retrait de l’application du contrôle by Mélanie Construction Inc. c/o des parties de lot déposée par James D. Campbell of Campbell and Mélanie Construction inc. a/s de Sabourin LLP for the parcel of land James D. Campbell de Campbell et described as Lot 41 on Plan 50M-311, Sabourin s.r.l. pour la propriété décrite being Parts 1 and 2 on Plan 50R- comme étant le lot 41, plan 50M-311 10453 and known as 111-113 étant les parties 1 et 2 du plan 50R- Broadway Avenue in the Village of 10453, soit adopté. Les adresses Russell be adopted by by-law. civiques pour la propriété sont 111- 113, avenue Broadway dans le village de Russell. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A s. o. 1 Page 92 of 389 Regular Council Meeting 02 Nov 2015 BUSINESS PLAN PLAN D’AFFAIRES N/A s. o. STRATEGIC PLAN PLAN STRATÉGIQUE N/A s. o. COMMUNICATIONS PLAN PLAN DE COMMUNICATION N/A s. o. SUBMITTED BY | SOUMIS PAR: November 2 novembre 2015 Dominique Tremblay, Planning Director/Directrice, Aménagement du Date : territoire et du bâtiment APPROVAL(S) | APPROBATION(S): November 2 novembre 2015 Jean Leduc, CAO/Directeur général Date: PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCE ET SUPPORTING INFORMATION INFORMATION DE SUPPORT See Appendix 1 attached to this Voir l’annexe 1 ci-jointe. report. OPTION(S) OPTION(S) N/A s. o. ATTACHMENT(S) PIÈCE(S) JOINTE(S) - - A A ppendix 1 nnexe 1 2 Page 93 of 389 Regular Council Meeting 02 Nov 2015 - - B R y-law (certified copy is required) èglement (une copie certifiée est requise) APPENDIX 1 TO REPORT PD 80-2015 SUBJECT Application for Removal of Part Lot Control for Lot 41 on Plan 50M- 311, being Parts 1 and 2 on Plan 50R-10453 and known as 111-113 Broadway Avenue in the Village of Russell. BACKGROUND The applicant, Melanie Construction c/o James D. Campbell of Campbell & Sabourin LLP, wishes to proceed with a Removal of Part Lot Control Application in order to divide the existing semi-detached dwelling on lot 41 into two (2) separate lots. PLANNING ACT REGULATIONS Section 50, subsection (5), states: Where land is within a plan of subdivision registered before or after the coming into force of this section, no person shall convey a part of any lot or block of the land by way of a deed, or transfer, or grant, assign or exercise a power of appointment in respect of a part of any lot or block of the land, or mortgage or charge a part of any lot or block of the land, or enter into an agreement of sale and purchase of a part of any lot or block of the land or enter into any agreement that has the effect of granting the use of or right in a part of any lot or block of the land directly or by entitlement to renewal for a period of twenty-one years or more. As this application is related to lots that were approved within a plan of subdivision, we are able to proceed with the removal of part-lot control as opposed to proceeding with a consent. If the request was for lots that were not approved by Plan of Subdivision, the applicant would have to proceed with a consent application. The consent application is a longer process and therefore the owner of a property in an 3 Page 94 of 389 Regular Council Meeting 02 Nov 2015 approved Plan of Subdivision has the option of proceeding with an application for the removal of part-lot control. DISCUSSION Mélanie Construction inc. received in 2009, approval to proceed with a draft approved subdivision being a residential development in the Village of Russell. The Plan of Subdivision, which consisted of eighty-one (81) lots intended for single and semi-detached dwellings, was registered on title on November 6, 2012. It is important to mention that once the Part-lot Control is approved, the lot frontage of each lot will still be in conformity with all Zoning By-law requirements. The minimum lot frontage in a “Residential Two Zone (R2)” is 10 metres per dwelling unit and the final frontage of the lots affected by this Part-lot Control will be 10.17 & 15.46 metres. The interior side yard of this zone is 1 metre and the exterior side yard is 4 metres. and the final interior and exteriror side yards of the lots affected by this Part-lot Control will be 1.23 & 4.03 metres. 4 Page 95 of 389 Regular Council Meeting 02 Nov 2015 Lot 41, Plan 50M-311 5 Page 96 of 389 Regular Council Meeting 02 Nov 2015 If the application for Removal of Part-lot Control is approved, the appropriate documents will be registered on title. 6 Page 97 of 389 Regular Council Meeting 02 Nov 2015 REPORT TO COUNCIL: November 2 RAPPORT AU PD-81-2015 DATE: novembre 2015 CONSEIL : REMOVAL OF PART LOT CONTROL DEMANDE DE RETRAIT DE L’APPLICATION DU CONTRÔLE DES PARTIES DE LOTS SUBJECT SUJET Removal of Part Lot Control – Demande de retrait de l’application du Property owned by Mélanie contrôle des parties de lots – Construction and legally described as Propriétaires Mélanie Construction Lot 109 on Plan 50M-320, being Parts Inc. pour la propriété légalement 1, 2 & 3 on Plan 50R-10454 and décrite comme étant le lot 109, known as 230-232 Capri Avenue in plan 50M-320 étant les parties 1, 2 et the Village of Embrun. 3 du plan 50R-10454. Les adresses civiques pour la propriété sont 230- 232, avenue Capri dans le Village d’Embrun. RECOMMENDATION RECOMMANDATION That the proposed application for the Que le règlement pour une demande Removal of Part Lot Control submitted de retrait de l’application du contrôle by Mélanie Construction Inc. c/o des parties de lot déposée par James D. Campbell of Campbell and Mélanie Construction inc. a/s de Sabourin LLP for the parcel of land James D. Campbell de Campbell et described as Lot 109 on Plan 50M- Sabourin s.r.l. pour la propriété décrite 320, being Parts 1, 2 and 3 on Plan comme étant le lot 109, plan 50M-320 50R-10454 and known as 230-232 étant les parties 1, 2 et 3 du plan 50R- Capri Avenue in the Village of Embrun 10454, soit adopté. Les adresses be adopted by by-law. civiques pour la propriété sont 230- 232, avenue Capri dans le village d’Embrun. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A s. o. 1 Page 98 of 389 Regular Council Meeting 02 Nov 2015 BUSINESS PLAN PLAN D’AFFAIRES N/A s. o. STRATEGIC PLAN PLAN STRATÉGIQUE N/A s. o. COMMUNICATIONS PLAN PLAN DE COMMUNICATION N/A s. o. SUBMITTED BY | SOUMIS PAR: November 2 novembre 2015 Dominique Tremblay, Planning Director/Directrice, Aménagement du Date : territoire et du bâtiment APPROVAL(S) | APPROBATION(S): November 2 novembre 2015 Jean Leduc, CAO/Directeur général Date: PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCE ET SUPPORTING INFORMATION INFORMATION DE SUPPORT See Appendix 1 attached to this Voir l’annexe 1 ci-jointe. report. OPTION(S) OPTION(S) N/A s. o. ATTACHMENT(S) PIÈCE(S) JOINTE(S) - - A A ppendix 1 nnexe 1 2 Page 99 of 389 Regular Council Meeting 02 Nov 2015 - - B R y-law (certified copy is required) èglement (une copie certifiée est requise) APPENDIX 1 TO REPORT PD 81-2015 SUBJECT Application for Removal of Part Lot Control for Lot 109 on Plan 50M- 320, being Parts 1, 2 and 3 on Plan 50R-10454 and known as 230- 232 Capri Avenue in the Village of Embrun. BACKGROUND The applicant, Melanie Construction c/o James D. Campbell of Campbell & Sabourin LLP, wishes to proceed with a Removal of Part Lot Control Application in order to divide the existing semi-detached dwelling on lot 109 into two (2) separate lots. PLANNING ACT REGULATIONS Section 50, subsection (5), states: Where land is within a plan of subdivision registered before or after the coming into force of this section, no person shall convey a part of any lot or block of the land by way of a deed, or transfer, or grant, assign or exercise a power of appointment in respect of a part of any lot or block of the land, or mortgage or charge a part of any lot or block of the land, or enter into an agreement of sale and purchase of a part of any lot or block of the land or enter into any agreement that has the effect of granting the use of or right in a part of any lot or block of the land directly or by entitlement to renewal for a period of twenty-one years or more. As this application is related to lots that were approved within a plan of subdivision, we are able to proceed with the removal of part-lot control as opposed to proceeding with a consent. If the request was for lots that were not approved by Plan of Subdivision, the applicant would have to proceed with a consent application. The consent application is a longer process and therefore the owner of a property in an 3 Page 100 of 389 Regular Council Meeting 02 Nov 2015 approved Plan of Subdivision has the option of proceeding with an application for the removal of part-lot control. DISCUSSION Melanie Construction Inc. received in 2011, an approval to proceed with a draft approved subdivision being a residential development in the Village of Embrun. The first phase of Subdivision Faubourg Ste-Marie Hamlet in the Village of Embrun which represents 94 lots for detached dwellings, 15 blocks for row houses and 7 blocks for appartment buildings. This subdivision was registered on title on October 16, 2014. It is important to mention that once the Part-lot Control is approved, the lot frontage of each lot will still be in conformity with all Zoning By-law requirements. The minimum lot frontage in a “Residential Two Zone (R2)” is 10 metres per dwelling unit and the final frontage of the lots affected by this Part-lot Control will be 12.83 & 13.08 metres. The minimum interior side yard of this zone is 1 metre and minimum exterior side yard is 4 metres. The final interior side yard affected by this Part Lot Control will be 5.77 metres for Part 1 and the exterior side yard is 9.51 metres for Part 2 on Plan 50R-10454. 4 Page 101 of 389 Regular Council Meeting 02 Nov 2015 Lot 109, Plan 50M-320 5 Page 102 of 389 Regular Council Meeting 02 Nov 2015 If the application for Removal of Part-lot Control is approved, the appropriate documents will be registered on title. 6 Page 103 of 389 Regular Council Meeting 02 Nov 2015 REPORT TO COUNCIL: RAPPORT PIC-22-2015 November 2 AU CONSEIL: DATE: novembre 2015 VICIOUS DOG REVIEW COMMITTEE (Statutory appointment) / COMITÉ DE RÉVISION POUR LES CHIENS AGRESSIFS (Désignation statutaire) SUBJECT SUJET Add a committee to the Committee By- Ajouter un comité au règlement sur les Law comités RECOMMENDATION RECOMMANDATION That Council receive report PIC 22- Que le conseil reçoit le rapport PIC 22- 2015 dated October 19, 2015; and 2015 daté du 19 octobre 2015; et That Council approves the proposed Que le conseil approuve le nouveau new Vicious Dog Review Committee Comité de révision pour les chiens and attached Schedule and that such agressifs et l’annexe ci-jointe et que be added to the Committee By-Law. celui-ci soit ajouté au règlement sur les comités. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES Limited to the number of hearing Limitées au nombre d’audiences BUSINESS PLAN PLAN D’AFFAIRES N/A S/O STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION N A S/O Page 104 of 389 Regular Council Meeting 02 Nov 2015 SUBMITTED BY | SOUMIS PAR: Date: November 2 novembre 2015 Millie Bourdeau Director of Public Safety and Enforcement/CEMC- Directrice de la Sécurité publique et des règlements/CCGSU APPROVAL(S) | APPROBATION(S): Nov. 2 nov. 2015 Jean Leduc Date Richard Godin Date Chief Administrative Officer Finance Director Directeur général Directeur des finances PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT Municipal by-law 69-1990 is a by-law Le règlement municipal 69-1990 est un for the regulating and licensing of règlement qui régit les règles et le dogs. Section 23 stipulates the rules licenciement des chiens. L’article 23 for keeping a vicious dog. stipule les règles pour garder un chien agressif. The municipal act states: L’Acte municipal déclare : 105. (1) If a municipality requires 105. (1) Si une municipalité REPORT- Page 2 of 4 10/30/2015 Page 105 of 389 Regular Council Meeting 02 Nov 2015 the muzzling of a dog under any exige le musellement d’un chien dans circumstances, the council of the toute circonstance, le conseil de la municipality shall, upon the request of municipalité tient une audience, sur the owner of the dog, hold a hearing demande du propriétaire du chien, to determine whether or not to exempt pour décider s’il y a lieu de dispenser the owner in whole or in part from the ou non le propriétaire en tout ou en requirement. 2002, c. 17, Sched. A, partie de cette exigence. 2002, chap. s. 22 (1). 17, annexe A, par. 22 (1). and Section 23 stipulates: (2) Despite subsection 23.2 (1), et la section 23 stipule: sections 9, 10 and 11 authorize a (2) Malgré le paragraphe 23.2 (1), les municipality to delegate to a person or articles 9, 10 et 11 autorisent une body described in that subsection the municipalité à déléguer à une power or duty to hold a hearing or personne ou à un organisme décrit à provide an opportunity to be heard cet article, le pouvoir ou le devoir de before the decision is made or the tenir une audience ou fournir step is taken. 2006, c. 32, Sched. A, l’opportunité d’être entendu avant que s. 15. la décision soit prise ou que l’étape est franchie. 2006, chap. 32, annexe A, par. 15. On July 31st, 2015, a dog owner was Le 31 juillet 2015, un propriétaire de charged and a muzzling order was chien a été chargé et un ordre de imposed. The dog owner has now musellement a été imposé. Le requested a hearing. propriétaire du chien demande maintenant une audience. We presently do not have such a Actuellement, nous ne disposons pas committee. d’un tel comité. OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION Council to conduct hearing L’audience soit tenue par le Conseil themselves ATTACHMENT(S) PIÈCE(S) JOINTE(S) Schedule B-6 Annexe B-6 REPORT- Page 3 of 4 10/30/2015 Page 106 of 389 Regular Council Meeting 02 Nov 2015 REPORT- Page 4 of 4 10/30/2015 Page 107 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE B-6 COMMITTEE’S BY-LAW VICIOUS DOG REVIEW STATUTORY COMMITTEE MANDATED LEGISLATED by: The Municipal Act, 2001 – General Municipal Powers sections 10 and 11 and requirements to hold hearing section 105(1); and The Licensing and Dog Regulations and By-law 69-1990. MANDATE: To hear appeals, filed by dog owners within the Township of Russell in accordance to the said By-law. COMMITTEE NAME: The Vicious Dog Review Committee REPORTS TO: Quasi-Judicial MEMBERSHIP: The Committee shall be composed of three (3) Members as follows: 1) Three (3) Members of the public at large being residents of the Township of Russell, duly appointed by Council. 2) The Director of Public Safety and Enforcement/CEMC or his/her designate, who shall serve as Staff Liaison; and 3) Secretary, who may be appointed at the discretion of the Staff Liaison and in accordance with section 7.4. TERMS OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided by Council. Members at the discretion of Council may continue to serve on this committee beyond the Councils term, as required by the Council of the Township of Russell. RULES OF PROCEDURE: Arbitrary meetings shall be conducted in accordance with the Rules of Procedure adopted by the Council, the Committee By-law, and in accordance with the Legislation under the Municipal Act. MEETING SCHEDULE: The Committee shall meet on an as required basis. RENUMERATION: Applicable as provided for, within the adopted by-law establishing honorarium of non-elected members of committees and local boards. TERMS OF REFERENCE: Shall be conducted in accordance to the legislation provided under the Municipal Act. Page 108 of 389 Regular Council Meeting 02 Nov 2015 IS-PW-WAT-WW-04- November 2 REPORT TO COUNCIL: 2015 DATE: novembre 2015 RAPPORT AU CONSEIL: INFRASTRUCTURE PROJECTS PROJETS D’INFRASTRUCTURE ACCOMPLISHMENTS ACCOMPLISSEMENTS The infrastructure department has Le département d’infrastructure a several projects underway and plusieurs projets d’entrepris et completed so far in 2015. complété. RECOMMENDATION RECOMMANDATION That Council receive report IS-PW- Que le conseil reçoit le rapport IS-PW- WAT-WW 04-2015 dated November WAT-WW 04-2015 daté du 2 2th, 2015. novembre 2015. ONGOING PROJECTS PROJETS EN COURS Please review the list in Appendix A SVP vous référer à la liste à l’annexe A PROFESSIONAL ACTIVITY ACTIVITÉ PROFESSIONNELLE PROJECTS / UPCOMING EVENTS PROJETS / ACTIVITÉS À VENIR -Draft of municipal standard -Ébauche des normes municipales UPDATE - CAPITAL PROJECTS MISE À JOUR-PROJETS CAPITAUX See appendix A Voir annexe A MONTHLY STATISTICS STATISTIQUES MENSUELLES N/A S/O Page 109 of 389 Regular Council Meeting 02 Nov 2015 ATTACHMENT(S) ATTACHMENT(S) Appendix A: list of projects Annexe A: liste de projet SUBMITTED BY | SOUMIS PAR: Date November 2 novembre 2015 Craig Cullen, Executive Director of Infrastructure Services Directeur exécutif des services d’infrastructure ACKNOWLEDGEMENT OF REPORT BY | ACCUSÉ RÉCEPTION DU RAPPORT PAR: November 2 novembre 2015 Jean Leduc Date Chief Administrative Officer Directeur général IS-PW-WAT-WW-02-2015- Monthly report Page 2 of 2 10/30/2015 Page 110 of 389 Regular Council Meeting 02 Nov 2015 Municipalité de Russell Township - 2015 Capital Projects 2015 BUDGET Status Company Next Step Expenses Description Dépenses ROADS TRANSPORTATION ROADS SYSTEMS Roads Construction Projects / Projets de construction de routes JOB 1 -Albert from Marcel to Cartier $34,800 Completed Cornwall Gravel JOB 2 - Albert from cartier to Marcel $97,200 Completed Cornwall Gravel JOB 3 - Lamadeleine from castelbeau to Lamadeleine $19,920 Completed Cornwall Gravel JOB 4 - Castelbeau from Marcel à Cartier $36,720 Completed Cornwall Gravel JOB 5 - Castelbeau from Maheu to Marcel $32,160 Completed Cornwall Gravel JOB 6 - MacDougal from Craig $20,477 Wait on Sanitary Sewer construction Cornwall Gravel Street to Tweed Street JOB 7 - MacDougal from $102,387 Wait on Sanitary Sewer construction Cornwall Gravel TweedStreet to Tweed Street JOB 8 - Tweed from $95,244 Wait on Sanitary Sewer construction Cornwall Gravel MacDougal St to MacDougal St JOB 9 - Route 300 from $245,000 Completed Cornwall Gravel Limoges Rd to close ROW JOB 10 - Route 300 from St- $225,000 Completed Cornwall Gravel Thomas Rd to close ROW JOB 11 - Route 400 from Ste- $238,000 Repair required by Cornwall Gravel Cornwall Gravel Approval Marie to St-Jacques JOB 12 - Ste-Thérèse overlay $56,000 Completed Cornwall Gravel JOB 13 - NEW Road Access $105,000 construction WSP Rd to Complex JOB 14-St-Guillaume & St- $2,500 review the draft Stantec Pierre interse JOB 15 - 417 Ind Park New rd $515,000 construction WSP Extension Bridges / Ponts JOB TR01 - Wade Roads Bridge Re-habilitation includes Ing $1,300,000 Construction Clearwater Structure Plans JOB TR02 -Wade Road Bridge, Engi Services, Plans $20,000 Engineering/ rehab study HP Engineering receive report and Specifications JOB TR03 - St Joseph Road Bridge, Eng Services, Plans $30,000 Engineering/ rehab study HP Engineering receive report and Specifications Page 111 of 389 Regular Council Meeting 02 Nov 2015 Municipalité de Russell Township - 2015 Capital Projects 2015 BUDGET Status Company Next Step Expenses Description Dépenses JOB TR04 - Route 400 Bridge, Engineering Services, Plans $30,000 Engineering/ rehab study HP Engineering receive report and Specifications Storm Sewer / Égouts pluviaux JOB SS01 - Albert Street 52405,52410 (paving of the $30,350 camera work finished repairs road) JOB SS02 - Limoges Rd $25,000 completed STP New Sidewalks / Nouveaux Trottoirs JOB TN01 - NOTRE construction DAME(NEW from Rounabout $48,000 awarded contract TWP of Russell to Subway) Sidewalks Major Repairs / Trottoirs - Réparations majeures JOB TR01 - Major repairs / $15,000 construction TWP of Russell Betterments JOB TR02 - accessibility $49,286 construction TWP of Russell Page 112 of 389 Regular Council Meeting 02 Nov 2015 Municipalité de Russell Township - 2015 Capital Projects 2015 BUDGET Status Company Next Step Expenses Description Dépenses Building & Equipment / Batiment & Équipement New safety guiderails $35,000 Construction Hughson Salt shed (relocation) $350,000 Completed Sylvain Cheff Vehicles / Véhicules Chev Cube van (replace) $45,000 received Embrun Ford Vehicle replacement $40,000 received Embrun Dodge Chev Tracker (replace) $25,000 received Embrun Dodge STREET LIGHTING / LUMIÈRES DE RUE Equipment / Équipement Change to LED $600,000 start the Projects TWP of Russell ENVIRONMENTAL SERVICES GARBAGE DISPOSAL / ÉLIMINATION DES ORDURES Land / Terrain Purchase of land $40,000 completed ENVIRONMENTAL SERVICES SANITARY SEWAGE SYSTEM Computer Hardware / Équipements informatiques Building / Batiment Office expansion $50,000 Construction TWP of Russell Garage expansion $62,500 Construction TWP of Russell Vehicles / Véhicules Van (replacement ) $20,000 completed Embrun Ford Page 113 of 389 Regular Council Meeting 02 Nov 2015 Municipalité de Russell Township - 2015 Capital Projects 2015 BUDGET Status Company Next Step Expenses Description Dépenses Sewer System Improvements / Améliorations aux projets d'égouts RUSSELL VILLAGE $316,200 Construction Robert Excavation McDougall & Tweed EMBRUN VILLAGE $348,000 Design Greer Galloway Tender Lamadeleine Pumping Stn - fuel tank upgrade $242,000 Construction Gal Power Embrun Sewage Pumping $50,000 completed Station #3 - Prof fees Designs EMBRUN VILLAGE LAGOON $2,289,049 completed Robert Excavation EXTENSION / SERVICES Oversizing Ste-Marie $221,392 completed L.W.Bray Construction Oligo Cost sharing $254,069 completed Oligo/ TWP Embrun West $888,000 Construction Normand Excavation PS#1 - Valves $50,000 Tender WSP Installation Sewer System Studies / Étude projets d'égouts Sewer System Com & Ind Park / Parc Com et Ind projets d'égouts New Sanitary Forcemain to 417 $5,400,000 preliminary studies TWP of Russell Presentation to Council Industrial Park Page 114 of 389 Regular Council Meeting 02 Nov 2015 Municipalité de Russell Township - 2015 Capital Projects 2015 BUDGET Status Company Next Step Expenses Description Dépenses WATERWORKS SYSTEM / RÉSEAU D'AQUEDUC Computer Hardware / Équipements informatiques Building / Batiment Office expansion $55,000 Construction TWP of Russell Garage expansion $62,500 Construction TWP of Russell Vehicles / Véhicules Van (replacement ) $20,000 completed Embrun Ford Water Improvement / Amélioration au Service d'eau Water Tower Imp Embrun - $600,000 Construction Rescom refurbish Valve Replacements $25,000 On-going TWP of Russell Oligo Cost sharing $54,214 completed New Water System / Nouveaux projets eau Reservoir - Valves $35,000 Ordered installation Wade Bridge - Valves $20,000 completed Robert Ex EMBRUN VILLAGE - easement $40,000 In process TWP of Russell agreement Engineering - Bay St. $50,000 Design McIntosh Perry Tender Water System Studies / Étude projets eau Water System Com & Ind Park / Parc Com et Ind projets eau Studies $179,000 Services to 417 Industrial Park $4,863,000 Preliminary studies TWP of Russell Presentation to Council Page 115 of 389 Regular Council Meeting 02 Nov 2015 REPORT TO November 2 COUNCIL: RAPPORT IS-WAT-5-2015 DATE: novembre 2015 AU CONSEIL: DRINKING WATER SYSTEM OPERATIONAL PLAN ENDORSEMENT APPROBATION DU PLAN D’EXPLOITATION DU RÉSEAU D’EAU POTABLE SUBJECT SUJET Endorsement of Revision 7 of the L’approbation de la révision 7 du plan Operational Plan for the Township of d’exploitation du réseau d’eau potable. Russell Drinking Water System. RECOMMENDATION RECOMMANDATION That Council, the CAO and the Que le conseil, le DG et le directeur Executive Director of Infrastructure exécutif des Services d’infrastructures Services commit to the Quality s’engagent à mettre en œuvre le Management System (QMS) by système de gestion de la qualité de providing authority, direction and l’eau potable (SGQEP) en fournissant support and by endorsing the QMS for le pouvoir, la direction et l’appuie the Drinking Water System as nécessaires et en approuvant le documented in the attached système, comme l’indique le plan Operational Plan. d’exploitation ci-joint. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O BUSINESS PLAN PLAN D’AFFAIRES N/A S/O STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION The Operational Plan is available on Le plan d’exploitation est disponible the municipal website. sur le site web municipal. Page 116 of 389 Regular Council Meeting 02 Nov 2015 SUBMITTED BY | SOUMIS PAR: Date: November 2 novembre 2015 Craig Cullen, Executive Director of Infrastructure Services/ Directeur exécutif des services d’infrastructures APPROVAL(S)| APPROBATION(S): Jean Leduc Date November 2 novembre 2015 Chief Administrative Officer / Directeur général PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT By Resolution 213-2014 the Mayor, Par résolution 213-2014, le maire, le the CAO and the Executive Director of DG et le Directeur exécutif des Infrastructure Services endorsed the services d’infrastructure ont accepté le Rev 5 of the Operational Plan. plan opérationnel révision 5. OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION There are no other options. Il n’y a pas d’autres options. ATTACHMENT(S) PIÈCE(S) JOINTE(S) Operational Plan of the Drinking Plan d’exploitation du réseau d’eau Water System Revision 7. potable – Révision 7. REPORT- Page 2 of 3 10/30/2015 Page 117 of 389 Regular Council Meeting 02 Nov 2015 REPORT- Page 3 of 3 10/30/2015 Page 118 of 389 Regular Council Meeting 02 Nov 2015 OPERATIONAL PLAN for the Township of Russell Drinking Water System (DWS) #184-401 Waterworks #260092014 Revision 7 – October 22, 2015 Page 119 of 389 Regular Council Meeting 02 Nov 2015 This Operational Plan defines and documents the Quality Management System (QMS) for the Township of Russell. It sets out the policies and procedures with respect to quality management in accordance with the requirements of the Province of Ontario’s Drinking Water Quality Management Standard (DWQMS). OPERATIONAL PLAN REVISION HISTORY Date Revision Description of Revision October 19, 2009 0 Operational Plan issued Updated to reflect connection to City of Ottawa drinking water September 2, 2010 1 distribution system. April 14, 2011 2 Updated to reflect corrective actions following audit August 9, 2012 3 Updated to reflect current status August 20, 2013 4 Updated to reflect updates June 4, 2014 5 Updated to reflect new organizational structure Updated to reflect the corrective actions of OFIs following the January 5, 2015 6 Internal Audit 2014; to update the new Mayor; to update the data in Element 6 and the Risk Assessment. Updated to reflect the corrective actions of OFIs following the October 22, 2015 7 Internal Audit 2015; to update the Risk Assessment and to update the organizational chart. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 2 of 24 Page 120 of 389 Regular Council Meeting 02 Nov 2015 TABLE OF CONTENTS 1 Quality Management System (QMS) ...... 4 2 Quality Management System Policy ...... 4 3 Commitment & Endorsement of QMS & Operational Plan ...... 4 4 Quality Management System Representative (QMS Rep) ...... 5 5 Document and Records Control ...... 5 6 Drinking Water System ...... 6 7 Risk Assessment ...... 11 8 Risk Assessment Outcomes ...... 11 9 Organizational Structure, Roles, Responsibilities and Authorities ...... 11 10 Competencies ...... 17 11 Personnel Coverage ...... 20 12 Communications ...... 21 13 Essential Supplies and Services ...... 21 14 Review and Provision of Infrastructure ...... 21 15 Infrastructure Maintenance, Rehabilitation and Renewal ...... 21 16 Sampling, Testing and Monitoring ...... 22 17 Measurement and Recording Equipment Calibration and Maintenance ...... 22 18 Emergency Management ...... 22 19 Internal Audits ...... 23 20 Management Review ...... 23 21 Continual Improvement ...... 23 LIST OF APPENDICES Appendix A – QMSP-01 Document and Records Control Appendix B – QMSP-02 Risk Assessment and Risk Assessment Outcomes Appendix C – QMSP-03 Personnel Coverage Appendix D – QMSP-04 Communications Appendix E – QMSP-05 Essential Supplies and Services Appendix F – QMSP-06 Review and Provision of Infrastructure Appendix G – QMSP-07 Sampling, Testing and Monitoring Appendix H – QMSP-08 Measurement and Recording Equipment Calibration and Maintenance Appendix I – QMSP-09 Emergency Management Appendix J – QMSP-10 Internal Audits Appendix K – QMSP-11 Management Review Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 3 of 24 Page 121 of 389 Regular Council Meeting 02 Nov 2015 1 Quality Management System (QMS) The Township of Russell Quality Management System (QMS) for the Drinking Water System is structured and documented in this Operational Plan. 2 Quality Management System Policy The Township of Russell is committed to consistently provide a high level of service, to provide safe, high quality drinking water to consumers, to maintain and continually improve on the Drinking Water Quality Management System and to comply with applicable legislation and regulations. 3 Commitment & Endorsement of QMS & Operational Plan The Chief Administrative Officer (CAO) and the Executive Director of Infrastructure Services as Top Management of the Operating Authority, and the Mayor representing the Owner have approved the QMS for the Township of Russell Drinking Water System as documented in this Operational Plan. Owner Operating Authority Endorsement & Approval Endorsement & Approval ______Mayor 2 Nov 2015 CAO 2 Nov 2015 Pierre Leroux Jean Leduc ______Executive Director of 2 Nov 2015 Infrastructure Services Craig Cullen Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 4 of 24 Page 122 of 389 Regular Council Meeting 02 Nov 2015 4 Quality Management System Representative (QMS Rep) All Operating Authority personnel have a role and associated responsibilities within the Township of Russell Drinking Water System’s QMS. The Infrastructure Services Office Manager is appointed as the QMS Rep. The QMS Rep shall: Administer the QMS by ensuring processes and protocol needed for the QMS are established and maintained, Report on QMS performance and identifying opportunities for improvement, Ensure that current versions of documents related to the QMS are in use, Ensure personnel are aware of all applicable legislative and regulatory requirements that pertain to their operational duties, and Promote awareness of the QMS to the personnel of the Drinking Water System. 5 Document and Records Control Refer to Appendix A for QMS Procedure QMSP-01 Document and Records Control. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 5 of 24 Page 123 of 389 Regular Council Meeting 02 Nov 2015 6 Drinking Water System Owner and Operating Authority The Township of Russell is the Owner and Operating Authority of a drinking Water System that includes: o four storage tanks (three elevated towers, one above ground reservoir); o a distribution network and its associated appurtenances. The City of Ottawa is the Owner and Operating Authority of the water source and of the pre- treated water supplied to the Township of Russell. System Description Water Source Treated water is supplied by the City of Ottawa through a connection to its distribution system from Mitch Owens Road and Bank Street to Embrun Reservoir. The City of Ottawa operates two treatment plants to supply drinking water – Lemieux Island Water Purification Plant (capacity: 400 ML/d; constructed 1931) and Britannia Water Purification Plant (capacity: 360 ML/d; constructed 1961). The source water for both plants is the Ottawa River. Both plants use identical water treatment processes and have undergone significant expansion and modernization over the years. Raw water enters the treatment plants through large intake pipes that extend into the main flow of the river. The treatment process makes use of the “multiple barrier” principle. A series of treatment steps successively remove undesirable substances such as colour, suspended particles, algae, bacteria, and viruses from the water. The purification process in Ottawa consists of the following steps: - coagulation (alum and sulphuric acid) - flocculation (activated silica as a coagulant aid) - sedimentation - filtration (sand/anthracite) - primary disinfection (sodium hypochlorite) - pH correction (sodium hydroxide) - secondary disinfection (chloramines) - fluoridation (HFS) During the final treatment step, fluoride is added for prevention of dental cavities, and chloramine (mixture of chlorine and ammonia) is added to preserve water quality as it travels through the vast water distribution system. The pH level is adjusted in order to minimize corrosion effects in the distribution system. After the treatment process, water is pumped through the distribution network to the Township of Russell. Operational Challenges Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 6 of 24 Page 124 of 389 Regular Council Meeting 02 Nov 2015 There are no identified challenges resulting from the quality of the water source however there is an operational challenge resulting from the 20-hour time limit which is imposed by the City of Ottawa. A 4-hour window is in place which prevents the taking of water between the hours of 6 p.m. until 10 p.m. every day, as well the current flow limit of 110 L/s. Drinking Water System All facilities are monitored by a Supervisory Control and Data Acquisition (SCADA) system and linked to the Infrastructure Services Public Utilities office. Embrun Reservoir Reservoir and control building 15.0 m x 12.1 m (NAD27: UTM Zone 18:501560.00 mN, 474400 m N) consisting of the following: o fill valve on Russell Feedermain; o two (2) compartment concrete tank, each compartment having a net capacity of 705 m3, for a total capacity of 1,410 m3; o two (2) pumping wet well compartments; o three (3) Embrun Booster Pumps (two duty, one standby), each having a capacity of a design flow rate of 28.75 L/s at a total dynamic head of 52.34 m; o two (2) Russell Booster Pumps, each having a capacity of a design flow rate of 31.4 L/s at a total dynamic head of 52.8 m; o two (2) pressure release valves: at Embrun Watermain; at Russell Watermain; o three (3) magnetic flow meters monitoring flows: at Russell Feedermain; at Embrun Watermain; at Russell Watermain. o Three (3) pressure transmitters at the following locations: at Russell Feedermain (from City of Ottawa); at Embrun watermain; at Russell watermain. o duplex ammonium sulfate feed system (one duty pump, one standby pump), with ammonium capacity of 15 L/h, for a dosage of 0.25 to 1.25 mg/L, c/w two 300 L tanks and mixers, for the purpose of rechloramination at reservoir water; the solution is injected at the reservoir fill line. Equipment is installed within a concrete secondary confinement area; o duplex sodium hypochlorite feed system (one duty pump, one standby pump), with a minimum capacity of 15 L/h, for a dosage of 0.1 to 1.75 mgCl/L, c/w one Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 7 of 24 Page 125 of 389 Regular Council Meeting 02 Nov 2015 300 L solution tank, for the purpose of rechloramination at reservoir water; the solution is injected at the Reservoir fill line. Equipment is installed within a concrete secondary confinement area; o duplex sodium hypochlorite feed system (one duty pump, one standby pump), with a minimum capacity of 10.4 L/h, for a dosage of 0 to 0.5 mgCl/L, c/w a 300 L day tank, for the purpose of chlorine residual adjustment at reservoir water; the solution may be injected to either the reservoir interconnecting pipe (two locations), the Embrun wet well or the Russell wet well. Equipment is installed within a concrete secondary confinement area. o six (6) continuous chlorine analyzers, monitoring total chlorine and free chlorine at the three following locations: fill line, reservoir interconnecting piping, and wet wells; o site piping Marionville Booster Pump Station Booster pump building 11.37 m X 6.65 m, located at Lot 8, Concession I, at NW corner of the Farm Road and MacDonald Road (NAD 27: UTM Zone 18: 5008900 m N, 471195 m N) consisting of the following: o underground compartment for process piping; o two (2) Marionville Booster Pumps (one duty, one standby), each having a capacity of a design flow rate of 7.18 L/s at a total dynamic head of 38 m; o pressure release valve; o flow meter; o associated appurtenances, including process piping, valves, instrumentation and controls, office facilities, heating, ventilation, lighting, power supply, on-site 60 kW diesel generator, security system, site piping. Other: o 450 mm diameter connection to Russell Feedermain (from City of Ottawa) at Embrun Reservoir site; o Secondary Ottawa Feedermain flowmeter located on Eadie rd. Distribution System The water system for Township of Russell is currently a Class 2 Distribution system and serves a population of approximately 12,181 persons through a water distribution network. Treated water is pumped from the City of Ottawa through a 400 mm feeder main to the Embrun Reservoir, on to the Embrun Tower, then to the Russell Water tower, then to Marionville booster pumping station and then pumped to the Marionville tower. The Township has an Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 8 of 24 Page 126 of 389 Regular Council Meeting 02 Nov 2015 above ground water reservoir of 1,400 m3. This provides the water supply with a total of 7,135 m3 of water storage both above and underground. The distribution system consists of PVC and Polyethylene pipes ranging from 25 mm (1 inch) service connections to a 350 mm (14 inch) piping. Piping in the local distribution networks in the communities of Embrun, Russell and Marionville consist largely of 150 mm, 200 mm, 250 mm and 350 mm PVC pipes. The municipal distribution system also contains fire hydrants, standard service connections, gate valves, valve chambers, isolation and interconnection valves, blow-off points, drain valve chambers, and air release chambers. As of December 31st, 2014 the main characteristics of the Distribution System are as follows: Feeder Main: 27 km Length of mains: 81 km Number of fire hydrants: 508 (Embrun 267, Russell 221, Marionville 20) Number of valves: 657(Embrun 350, Russell 282, Marionville 25) Number of meters: 3,723 (as of December 31, 2014) Number of water meter connections: (Embrun 2,068, Russell 1,550 Marionville 105) Source of information for section 6: - Certificate of Approval (September 8, 2009) - Hydrant Check List (inventory) - Valve Check List (inventory) - Water Meter (inventory) - Permits (from Township Construction department Building Inspector) - Annual Maintenance Assessment Performance (completed by the Township of Russell) Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 9 of 24 Page 127 of 389 Regular Council Meeting 02 Nov 2015 Regular CouncilMeeting 02Nov 2015 Process Flow Diagram – System Overview LEGEND Mitch Owens Flow Existing Facilities Leitrim Pumping Metering Chamber Eadie Road Flow Station Metering Chamber On SCADA Facilities not Owned by Township Flushing to Ditch Bank St Parkway Rd Eadie Rd Bank St Burton Rd Water Valve 3.3 km Burton Rd 19 km 9 km Pressure Relief Valve Water Pump Flowmeter Cl2 Chemical Pump Amn Facilities within Reservoir Embrun Reservoir Property Intermediate Tank Russell Water Storage Tower Embrun Water Reservoir Storage Tower 2300 m Wet Well 2300 m Embrun Russell Booster Booster Pumps Pumps Church St 4.0 km Russell Water Distribution System Embrun Water Distribution System Marionville Booster Pump Station MacDonald Rd Marionville Water 4.7 km Storage Tower 1150m Route 500 Gregoire Rd 1.8 km Marionville Water Distribution System Page 128of 389 Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 10 of 24 7 Risk Assessment Refer to Appendix B for QMS Procedure QMSP-02 Risk Assessment and Risk Assessment Outcomes. 8 Risk Assessment Outcomes Refer to Appendix B for Summary of Risk Assessment Outcomes. 9 Organizational Structure, Roles, Responsibilities and Authorities Owner and Operating Authority The Owner of the Drinking Water System is the Council of Township of Russell, represented by the Mayor. The Operating Authority for the Drinking Water System is the Township of Russell represented by the CAO and the Executive Director of Infrastructure Services. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 11 of 24 Page 129 of 389 Regular Council Meeting 02 Nov 2015 Organizational Structure The organizational structure for the Township of Russell Drinking Water System is as follows: Council Owner CAO Top Management Executive Director Infrastructure Services Operating Authority Top Management Project Manager Manager Office Manager Infrastructure Services Infrastructure Services Infrastructure Services QMS Representative Supervisors (2) Admin Assistant Public Utilities Infrastructure Services Technical Operators (2) Coordinator IS / Public Utilities Operator Utilities Operator-In-Training Public Utilities Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 12 of 24 Page 130 of 389 Regular Council Meeting 02 Nov 2015 QMS Roles, Responsibilities and Authorities Responsibilities for implementing and maintaining individual elements of the QMS are outlined in the QMS Procedures referenced throughout this Operational Plan. Specific QMS-related roles, responsibilities and authorities of the Operating Authority personnel are summarized in the following table. Operating Responsibilities Authorities Authority Position CAO Reports to Council. To perform Top Shares the responsibility of Top Management Management with the Executive Director of Infrastructure responsibilities as Services. defined in the Ensures that a QMS is in place that meets the DWQMS requirements of the DWQMS. Standard. Ensures that the Operating Authority is accredited. Ensures that Internal Audits and Management Reviews of the QMS are conducted. Determines, obtains and provides resources required to maintain and continually improve the QMS and communicates with Council about the QMS and resource requirements. Ensures compliance with the terms and conditions of the MDWL and its components. Has general awareness of the DWQMS. Executive Director Reports to CAO. To perform listed of Infrastructure Shares the responsibility of Top Management responsibilities. Services (IS) with the CAO (same as above). Conducts Management Review of the QMS. To develop, Communicates with the CAO about the QMS approve and and resource requirements. implement Responsible for the development and policies and implementation of policies and procedures for procedures. the water system. Coordinates and reviews work with the private Approve sector developers, engineers, contractors and expenditures. owners for compliance and conformity with the Township’s standards, policies and codes. Responsible for the development and administration of the operational and capital budget. Has general awareness of the DWQMS. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 13 of 24 Page 131 of 389 Regular Council Meeting 02 Nov 2015 Operating Responsibilities Authorities Authority Position Manager of Reports to the Executive Director of IS. To perform listed Infrastructure Participates in Management Review of the QMS. responsibilities. Services (IS) Responsible for the development and implementation of policies and procedures for To develop, the water system. approve and Coordinates and reviews work with the private implement sector developers, engineers, contractors and policies and owners for compliance and conformity with the procedures. Township’s standards, policies and codes. Responsible for the development and Approve administration of the operational and capital expenditures. budget. Has general awareness of the DWQMS. Responsible for the management of all IS personnel. Project Manager Reports to the Manager of Infrastructure To perform listed of Infrastructure Services. responsibilities. Services Coordinates and reviews work with the private sector developers, engineers, contractors and To develop and owners for compliance and conformity with the implement Township’s standards, policies and codes. policies and Responsible for the development and procedures. administration of the capital budget. Has general awareness of the DWQMS. Approve expenditures for the capital project. Office Manager Reports to the Manager of IS. To perform QMS Has the responsibility of QMS Rep. Rep Infrastructure Manages the development and maintenance responsibilities as Service/QMS Rep of the QMS to maintain Accreditation. defined in the Manages the Operational Plan documentation DWQMS and implements policies and procedures. Standard. Coordinates and participates in Management Review, Audits and Testing of Emergency To administer the Procedures. QMS. Participates in MOE inspections of the drinking water system. Provides leadership and direction to admin staff. Promotes Continual Improvement of the QMS. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 14 of 24 Page 132 of 389 Regular Council Meeting 02 Nov 2015 Supervisors Reports to the Manager of IS. Plans, organizes and assigns work of operators and discusses plans and priorities with them. To perform listed Has the responsibility of Overall Responsible responsibilities. Operator (ORO) and take on Operator-In- Charge (OIC) responsibilities. To supervise the Performs operational day-to-day activities to DWS Operations maintain the integrity of the DWS. and personnel. Prepares reports on operational activities; record keeping; and performs preventative maintenance. Performs and reviews Risk Assessment. Establishes and reviews Emergency Procedures. Has general awareness of the DWQMS. Maintains WD level 2 certificate. Supervises the DWS Operators. Technical Reports to the Manager of IS. To perform listed Coordinator / IS Provides technical information. responsibilities. Maintains GIS program. Programs SCADA radios. Maintains digital records of as-builts. Maintains Public Utilities website and posts notices on social media. Performs operational day-to-day activities to maintain the integrity of the Drinking Water System. Takes on OIC responsibilities when required. Prepares reports on operational activities; record keeping; and performs preventative maintenance. Has general awareness of the DWQMS. Maintains WD level 2 and WQA certificates. Operators Reports to the Manager of IS. To perform listed Performs operational day-to-day activities to responsibilities. maintain the integrity of the Drinking Water System. Take on OIC responsibilities when required. Prepare reports on operational activities; record keeping; and performs preventative maintenance. Has general awareness of the DWQMS. Maintains WD level 2 certificate. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 15 of 24 Page 133 of 389 Regular Council Meeting 02 Nov 2015 Operator-in- Reports to the Manager of IS. To perform listed Training Performs operational day-to-day activities to responsibilities. maintain the integrity of the DWS under the observation of a higher Class Operator. Prepares reports on operational activities; record keeping; and performs preventative maintenance. Has general awareness of the DWQMS. Maintains OIT certificate and has the ability to upgrade to Level 1 WD certificate. Administrative Reports to the Office Manager of IS. To perform listed Assistant Has general awareness of the DWQMS responsibilities. Assists the QMS Rep to maintain the QMS. Prepares reports. Inputs data. Records management. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 16 of 24 Page 134 of 389 Regular Council Meeting 02 Nov 2015 10 Competencies Required competencies Under SDWA, 2002 the regulation O. Reg. 128/04 outlines the requirement for the certification of Water Treatment and Water Distribution Operators. The competencies required for personnel whose work directly affects drinking water quality are presented below: Position Required Competencies Executive Director of Level 2 Water Distribution Certification. Infrastructure Management and Leadership skills. Services Effective communication and reporting skills. Water related engineering, project management and budget (Top Management) development experience. Bachelor’s Degree from an accredited university with major course work in civil engineering or related experience. Valid Driving Licence. Manager of Management and Leadership skills. Infrastructure Effective communication and reporting skills. Services Certified Civil Engineering Technician or Technologist. An Engineering degree is an asset. Extensive knowledge of the general management principles and theories as they relate to a wide range of water programs and services. Knowledge of the municipal budgeting practices and processes from initial development of specifications to monitoring and variance reporting functions. Valid Driving License. Project Manager Effective communication and reporting skills. Post-secondary education in civil engineering Infrastructure Knowledgeable in municipal government procedures and Services operation as well as municipal water infrastructure is an asset. Ability to identify and analyze problems, find and implement solutions Able to manage multiple projects simultaneously Valid Driving License. Office Manager Management and Leadership skills. Infrastructure Drinking Water Quality Management Standard (DWQMS) Training. Services / QMS Rep Knowledge of Drinking Water System regulations/legislation. Effective communication and reporting skills. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 17 of 24 Page 135 of 389 Regular Council Meeting 02 Nov 2015 Supervisors Minimum Level 2 Water Distribution Certification. Supervisory skills. Public Utilities Effective communication skills. Knowledge of DWQMS. Risk Assessment and Emergency Preparedness Training. First Aid/CPR/AED/WHMIS. Fall Arrest, Confined Space training and knowledge of safety laws. Valid Driving Licence. Mechanical aptitude. SCADA Technical Minimum Level 2 Water Distribution Certification. Coordinator IS/ Effective communication skills. Operator Public Knowledge of DWQMS. Utilities Risk Assessment and Emergency Preparedness Training. First Aid/CPR/AED/WHMIS. Fall Arrest, Confined Space training and knowledge of safety laws. Valid Driving Licence. Mechanical aptitude. Advanced computer operations Analytical chemistry skills. SCADA Operators Level 2 Water Distribution Certification. (Minimum Level 1 WD Certification if under the supervision of a Level 2 Operator). Public Utilities DWQMS general awareness Training. First Aid/CPR/AED/WHMIS/ Fall Arrest Confined Space training and knowledge of safety laws. Valid Driving Licence. Mechanical aptitude. Operator-in-Training OIT Certification. Public Utilities DWQMS general awareness Training. Confined Space Training. First Aid/CPR/AED/WHMIS/ Fall Arrest Confined Space training and knowledge of safety laws. Valid Driving Licence. Mechanical aptitude. Administrative Drinking Water Quality Management Standard (DWQMS) Training. Assistant Effective communication and reporting skills. Advanced Microsoft skills Activities to develop and maintain these competencies The Executive Director of Infrastructure Services (IS) is responsible for ensuring each operator maintains the required Certification. In addition, certification expiry dates are monitored by the Office Manager/QMS Rep. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 18 of 24 Page 136 of 389 Regular Council Meeting 02 Nov 2015 The Executive Director of IS establishes the training needs for personnel to maintain their certification. A training plan is established and documented. The training plan includes all activities to develop and maintain the required competencies. Records of all training and CEUs are kept by the Office Manager/QMS Rep. Activities to ensure personnel are aware of the relevance of their duties All Infrastructure Services personnel are provided with a copy of the Township of Russell’s Operational Plan and the QMS procedures and general awareness training. The Executive Director of IS communicates any changes to applicable legislative and regulatory requirements to the QMS Rep. The QMS Rep coordinates communications to all personnel as described in the QMS Communications Procedure QMSP-04. All new staff members are provided with QMS orientation. The Executive Director of Infrastructure Services communicates all relevant information to the Public Utilities Supervisors and to the Office Manager when an issue arises. On a monthly basis, the Executive Director of IS meets with the Manager, Supervisors, Project Manager and the Office Manager /QMS Rep to plan and discuss operational and maintenance activities and to communicate any relevant information concerning the operations and projects. On a daily basis, the Supervisors meet with the Operators to communicate and discuss operational and maintenance activities and concerns. In addition to the on-going training, day-to-day and on-call duties provide operators with hands-on experience. The training records are to be updated by the QMS Rep upon completion of the course except in the case of “Director approved training” credits, which are not to be added to the record until such time as the completion certificate has been received by the participant. The file titled “Training XXXX”, where XXXX represents the current year, can be found in the following folder location: S:\Department\Public Utilities\Operations\Training & Certification\XXXX Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 19 of 24 Page 137 of 389 Regular Council Meeting 02 Nov 2015 Upon opening the document, select the tab for the operator whose file is to be updated. The tabs are located on the bottom of the screen, above the taskbar. Enter the information under its appropriate heading, ensuring the data is entered in to the correct block for year. Date: Date the course was taken, in the case of multiple days, enter the first day. Course: Name of the course. Water, Wastewater, On-the-job training/safety: The number of hours are to be entered in these columns, if the course is based in the water field and provides “Director- Approved CEU’s” then it is to be entered in to the Water column and same for the wastewater column, if the course can be entered in to both columns then enter it only in to the Water column. Any other training received by the operators can be entered in to the “On-the-Job training/safety” column. CEU: Continuing education unit, 1 CEU = 10 Hours Ensure the total columns reflect the correct sums, save the file and exit. 11 Personnel Coverage Refer to Appendix C for QMS Procedure QMSP-03 Personnel Coverage. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 20 of 24 Page 138 of 389 Regular Council Meeting 02 Nov 2015 12 Communications Refer to Appendix D for QMS Procedure QMSP-04 Communications. 13 Essential Supplies and Services Refer to Appendix E for QMS Procedure QMSP-05 Essential Supplies and Services. 14 Review and Provision of Infrastructure Refer to Appendix F for QMS Procedure QMSP-06 Review and Provision of Infrastructure. 15 Infrastructure Maintenance, Rehabilitation and Renewal The Township of Russell maintains a program of scheduled inspection and maintenance of infrastructure. All activities are recorded. Records are maintained as per QMS Procedure QMSP-01 Document and Records Control (see Appendix A). A summary of the maintenance activities is outlined below Daily and weekly checks (visual inspection) and preventative maintenance is performed by the Operators. Predictive maintenance (vibration analysis) is performed as required. Planned maintenance includes, but is not limited to: - Weekly generator testing. - Annual calibration of measurement and recording equipment. - Annual SCADA inspection and alarm testing. Unplanned maintenance - Typically, an alarm condition is the indicator that unplanned maintenance of machinery or equipment may be required. An operator may also identify the need for unplanned maintenance as a result of daily and weekly routine inspections and checks. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 21 of 24 Page 139 of 389 Regular Council Meeting 02 Nov 2015 A summary of the Distribution System maintenance activities is outlined below Planned maintenance includes, but is not limited to: - Repair of watermains and service connections. - Maintenance of fire hydrants: inspection, repair, repaint, flushing. - Exercising of valves. - Weekly generator testing. - Annual generator maintenance. - New watermain commissioning (testing for bacteria, chlorine residual, pressure, new service connection supervision, inspection). - Annual calibration of measurement and recording equipment. - Annual SCADA inspection and alarm testing. Unplanned maintenance activities are generally related to customer inquiries and complaints or reports of visible signs of potential main breaks, water quality issues relating to pressure, clarity and colour and taste of water. Other unplanned maintenance may be the result of contractor error, a fire or failure of some portion of equipment related to the distribution system. The Public Utilities Supervisors monitor the effectiveness of these activities on an on- going basis and make adjustments as required. Once a year, the Executive Director of Infrastructure Services prepares a summary of the maintenance, rehabilitation and renewal activities (which is included in the Township of Russell Infrastructure Services Water and Sanitary Sewer Systems Annual Operations Report – this report evaluates the effectiveness of the maintenance activities). This summary is communicated to the Owner as a result of the annual Management Review. The effectiveness of the overall maintenance program is discussed at the Management Review meeting. 16 Sampling, Testing and Monitoring Refer to Appendix G for QMS Procedure QMSP-07 Sampling, Testing and Monitoring. 17 Measurement and Recording Equipment Calibration and Maintenance Refer to Appendix H for QMS Procedure QMSP-08 Measurement and Recording Equipment Calibration and Maintenance. 18 Emergency Management Refer to Appendix I for QMS Procedure QMSP-09 Emergency Management. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 22 of 24 Page 140 of 389 Regular Council Meeting 02 Nov 2015 19 Internal Audits Refer to Appendix J for QMS Procedure QMSP-10 Internal Audits. 20 Management Review Refer to Appendix K for QMS Procedure QP-11 Management Review. 21 Continual Improvement Through the Internal Audit and Management Review processes, areas of concern as well as opportunities for improvement are identified and addressed by the Township of Russell. Township of Russell - Operational Plan - Revision 7, October 22, 2015 Page 23 of 24 Page 141 of 389 Regular Council Meeting 02 Nov 2015 Appendix A / QMSP-01 Document and Records Control Page 142 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-01 Township of Russell Revised: Oct 22, 2015 Infrastructure Services QMS Procedure Rev.#: 10 Pages: 1 of 12 Reviewed by: Approved by: QMS Rep/Office Manager Infrastructure Services Executive Director of Infrastructure Services DOCUMENTS AND RECORDS CONTROL 1.0 Purpose To describe the procedures for ensuring the QMS documents are kept current and for ensuring QMS documents and records are kept legible, readily identifiable, retrievable, stored, protected, retained and disposed of. 2.0 Scope Applies to all QMS Document and QMS Records pertaining to the Township of Russell Drinking Water System (DWS) as identified in this procedure. 3.0 Responsibility Executive Director of Infrastructure Services / Top Management Manager of Infrastructure Services Office Manager of Infrastructure Services /QMS Representative Supervisors Operators 4.0 Definitions QMS Document – any document required by the Township of Russell DWS QMS as identified in this procedure QMS Record – any record required by the Township of Russell DWS QMS as identified in this procedure Controlled – managed as per the conditions of this procedure Retention Period – length of time that a document or record must be kept; starts from the date of issue for QMS records or from the point of time when a QMS document is replaced by a new or amended document Infrastructure Services Office – Operating Authority located at 851 Route 400, Embrun. 5.0 Procedure 5.1 Documents and records required by the Township of Russell Drinking Water System QMS are listed in Table 1 Master List of QMS Documents and Records. The QMS Rep shall maintain the Master List current. 5.2 Handwritten records must be legible and permanently rendered in ink or non-erasable marker. Page 143 of 389 Regular Council Meeting 02 Nov 2015 Document Issuance 5.3 The QMS Rep shall develop new QMS documents when a change or new procedure is required. All internally developed QMS documents are generated electronically to ensure legibility and are identified through a title, issue date or date of last review and page numbering. Document Review and Approval 5.4 Additional controls for the Operational Plan and the QMS Procedures within the Operational Plan are used to ensure appropriate review and approval. These include the use of authorized approval, alpha-numeric procedure code, issue date, revision number and revision history. Authorized personnel for review and approval of QMS Procedures for the Township of Russell are: Review Office Manager of Infrastructure Services / QMS Rep Approval Executive Director of Infrastructure Services The Office Manager of Infrastructure Services/QMS Rep shall submit the draft document to the Executive Director and to the Manager of Infrastructure Services for review. The Executive Director of IS shall review, comment, edit or accept the document. Upon the Executive Director’s authorization, the QMS Rep shall update the status of the Master List of QMS Documents. The Office Manager / QMS Representative ensures that any changes made to QMS documents are communicated by email to relevant personnel and coordinates related training (as required). 5.5 Any employee of the Drinking Water System/Operating Authority may request a revision to improve an existing internal QMS document or the preparation and development of a new document. The request shall be made by completing the Document Change Request (DCR) and submitted to the Office Manager/ QMS Rep. Requests should indicate the reason for the requested change: - Required by the DWQMS - Supports regulatory requirements - Improve operational efficiency The need for new or updated documents may also be identified through the Management Review or Internal Audits. Document and Records Storage 5.6 All QMS documents and records are stored at the Infrastructure Services Office. The secure access of the building ensures appropriate protection and prevents unauthorized use and access, damage, deterioration or loss of QMS documents and records. Copies of QMS documents and Township of Russell Rev: 10 October 22, 2015 Page 2 of 12 QMSP-01-Documents and Records Control Page 144 of 389 Regular Council Meeting 02 Nov 2015 records located outside of the Infrastructure Services Office are considered uncontrolled. 5.7 Access to the Township of Russell computer server is restricted through use of individually-assigned usernames and passwords Only Public Utilities staff may access documents and records. A daily backup is performed. Only Public Utilities staff may access documents and records 5.8 Digital documents are retrievable on the computer server and paper documents are retrievable from the files at the Infrastructure Services Office. A copy of the Operational Plan is stored in a fire-proof safe. 5.8.1 Digital blank forms for daily operations and maintenance are kept on the server in the following locations. S:\Department\Public Utilities\Operations\Forms & standard letters S:\Department\PublicUtilities\Operations\Maintenance\20 15 5.8.2 All DWQMS documents and records are also maintained in a digital format in the following. S:\Department\Public Utilities\1-Water Division\1- DWQMS\QMS Drinking Water System 5.9 Digital records as they are maintained on the server are saved most predominantly to the following locations depending on type of data to be saved. 5.9.1 Operational Data as is necessary for annual reporting as derived from daily reports filled in by operations is saved under its respective year in the following folder location. S:\Department\Public Utilities\Operations\Annual Operations Reports 2002-2014 5.9.2 Blank forms as they are developed for future reference and updating are kept in the following folder location. S:\Department\Public Utilities\Operations\Forms & standard letters 5.9.3 Directly related DWQMS reporting documentation is to be kept under its respective year in the following folder location. S:\Department\Public Utilities\1-Water Division\1- DWQMS\QMS Drinking Water System Township of Russell Rev: 10 October 22, 2015 Page 3 of 12 QMSP-01-Documents and Records Control Page 145 of 389 Regular Council Meeting 02 Nov 2015 5.10 Paper records for the current year are stored in files at the Infrastructure Services Office and the previous years are filed in archive boxes clearly identified by content and year since 1995 and have never been destroyed because the Infrastructure Services Office has sufficient space for storage. Digital records are retained on the computer server and are not deleted. The Infrastructure Services Department follows the minimum requirements for drinking water-related record retention times: - Form 1 record of watermain alteration 10 years. - Lab analyses of water samples for chemical tests 15 years O. Reg. 170/03 under SDWA, 2002. - Lab analyses of water samples for microbiological, chlorine and turbidity tests, and fluoride tests where fluoridation is provided 5 years O. Reg. 170/03 under SDWA, 2002. - Operator training records 5 years O. Reg. 128/04. - Annual Reports and Summary Reports prepared by the owner 5 years O. Reg. 170/03 under SDWA, 2002. - Log books and other record-keeping mechanisms 5 years O. Reg. 128/04 under SDWA, 2002. Obsolete Documents 5.11 When a QMS document is superseded, the hardcopy of the document is promptly removed from its location by the QMS Representative and disposed of by shredding and the electronic copy is deleted. Review of Documents 5.12 QMS documents and records are reviewed for evidence of control during each internal audit as per QMS Procedure QMSP-10 Internal QMS Audits. 6.0 Related Documents Master List of QMS Documents – located with the QMS Rep Document Change Request (DCR) QMSP-10 Internal Audits Township of Russell Rev: 10 October 22, 2015 Page 4 of 12 QMSP-01-Documents and Records Control Page 146 of 389 Regular Council Meeting 02 Nov 2015 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source water April 14, 2011 2 Updated to reflect corrective actions following audit February 9, 2012 3 Updated to reflect current contact list August 9, 2012 4 Updated table 1 Master List August 20, 2013 5 Updated table 1 Master List June 4, 2014 6 Revised to reflect the new organizational structure and to update table 1 Master List February 9, 2015 7 Added the procedure to maintain digital folder and where the various documents are stored and maintained. February 11, 2015 8 Updated table 1 Master List March 17, 2015 9 Updated table 1 Master List October 22, 2015 10 Updated table 1 Master List Township of Russell Rev: 10 October 22, 2015 Page 5 of 12 QMSP-01-Documents and Records Control Page 147 of 389 Regular Council Meeting 02 Nov 2015 Table 1 Township of Russell Drinking Water System Master List QMS Documents and Records Note: All QMS documents and records are stored at the Infrastructure Services Public Utilities Office. Date of Issue/ Rev Date of Revision Comments Title # Documents Operational Plan 7 Rev: October 22, Updated to reflect 2015 new organizational structure Issued: Annual Training Plan 0 Oct. 19, 2009 Emergency Contact List 20 Rev: June 2, 2015 Updated to reflect current contacts Updated to reflect Contingency Plan 7 Rev: Jan 27, 2015 current water supplies Measurement and recording devices List and Rev: Oct. 14, 2011 Updated to reflect associated calibration schedules 1 current water system SCADA Monitoring Inspection and Alarm Rev: Oct. 14, 2011 Updated to reflect current water system Testing List 1 Sampling Schedule – Monitoring Plan (on- 5 Rev: October 22, going) 2015 Maps of Hydrants and Sampling Locations 4 Rev: Oct 22, 2015 (Community of Embrun) Maps of Hydrants and Sampling Locations 3 Rev: Sept 24, 2012 (Community of Marionville) Maps of Hydrants and Sampling Locations 5 Rev: Oct 22, 2015 (Community of Russell) Map of Isolation Valves and Watermains 1 Rev: Oct 22, 2015 (Community of Embrun) Map of Isolation Valves and Watermains Issued: June 10, 0 (Community of Marionville) 2014 Township of Russell Rev: 10 October 22, 2015 Page 6 of 12 QMSP-01-Documents and Records Control Page 148 of 389 Regular Council Meeting 02 Nov 2015 Date of Issue/ Rev Date of Revision Comments Title # Map of Isolation Valves and Watermains 1 Rev. Oct 22, 2015 (Community of Russell) Issued: On-Call Schedule (on-going) 1 Nov. 4, 2010 Procedures Added procedure to QMSP-01 – Document and Records Control 9 Rev: March 17, maintain digital 2015 folder QMSP-02- Risk Assessment and Risk Updated to reflect current revisions Assessment Outcomes 6 Rev: Oct 22, 2015 Updated to address 5 Rev: Oct 22, 2015 the minor QMSP-03- Personnel Coverage conformance identified in the 2015 Internal Audit. Updated to reflect QMSP-04- Communications 3 Rev: June 4, 2014 revisions following audit Updated to reflect QMSP-05- Essential Supplies and Services 11 Rev: March 17, current contacts 2015 QMSP-06- Review and Provision of Updated to reflect 3 Rev: June 4, 2014 current titles on org Infrastructure chart. Updated sampling QMSP-07- Sampling, Testing and Monitoring 6 Rev: Dec 23 2014 locations QMSP-08- Measurement and Recording Updated to reflect 3 Rev: June 4, 2014 change in source Equipment Calibration and Maintenance water Update Procedure to reflect new QMSP-09- Emergency Management 20 Rev: June 2, 2015 organizational structure. Updated to reflect QMSP-10- Internal Audit 3 Rev: June 4, 2014 current titles on org chart. Updated to reflect QMSP-11- Management Review 3 Rev: June 4, 2014 current titles on org chart. P-4C-SOP-01 City of Ottawa, Leitrim Pumping Issued Provided to the Station, Mitch Owens Chamber and Embrun 1 March 31, 2010 Township of Russell from the City of Reservoir RTU Ottawa Township of Russell Rev: 10 October 22, 2015 Page 7 of 12 QMSP-01-Documents and Records Control Page 149 of 389 Regular Council Meeting 02 Nov 2015 Date of Issue/ Rev Date of Revision Comments Title # 1 Rev: September 17, SOP-01 Fire Hydrant Operations 2013 0 Issued: SOP-02 Manhole Entry July 20, 2012 0 Issued SOP-03 Confined Space Entry July 16, 2012 0 Issued SOP-04 Feeder main Valve Chambers Checks July 11, 2012 SOP-05 Water Taking for Contractors/Hydrant 1 Rev: September 17, 2013 Use 0 Issued: SOP-06 Chlorine Refill April 26, 2012 0 Issued: SOP-07 Ammonia Refill May 18, 2012 0 Issued: SOP-08 Daily Reservoir Check May 18, 2012 0 Issued: SOP-09 Marionville Booster Daily May 18, 2012 0 Issued: SOP-10 Distribution sampling May 18, 2012 0 Issued: SOP-11 Bacteriological Sampling May 18, 2012 0 Issued: SOP-12 Commissioning of a Watermain June 10, 2013 0 Issued: SOP-14 Chlorine Analyzer Calibration March 12, 2015 Emergency Response Procedures Broken Feedermain (Mitch Owens to Embrun Updated procedure Rev: June 4, 2014 Reservoir) See QMSP-09 Updated procedure Rev: June 4, 2014 Prolonged Power Outage to reflect new See QMSP-09 organizational structure Updated procedure Rev: June 4, 2014 Complete System Failure at Embrun Reservoir to reflect new See QMSP-09 organizational structure Township of Russell Rev: 10 October 22, 2015 Page 8 of 12 QMSP-01-Documents and Records Control Page 150 of 389 Regular Council Meeting 02 Nov 2015 Date of Issue/ Rev Date of Revision Comments Title # Updated procedure Rev: June 4, 2014 Contamination of Water to reflect new See QMSP-09 organizational structure Updated procedure Rev: June 4, 2014 Loss of Source (water supply and firefighting) to reflect new See QMSP-09 organizational structure Updated procedure Structural Damage to Pump House of Loss Rev: June 4, 2014 to reflect new caused by Natural Disaster (Earthquake) See QMSP-09 organizational structure Updated procedure Rev: June 4, 2014 Major Fire at a Water Facility to reflect new See QMSP-09 organizational structure Updated procedure Rev: June 4, 2014 Vandalism to reflect new See QMSP-09 organizational structure Updated procedure Rev: June 4, 2014 Pandemic to reflect new See QMSP-09 organizational structure Updated procedure Rev: June 4, 2014 Complete SCADA failure to reflect new See QMSP-09 organizational structure Updated procedure Rev: June 4, 2014 Boil Water Advisory to reflect new See QMSP-09 organizational structure Work Instructions On-site at each Equipment Manuals N/A N/A respective facility Maintenance Forms Checklists (form becomes Rev: November 26, a record when completed) 4 2012 Practices for the Collection and Handling of Issued by MOE Drinking Water Samples, Version 2.0, April 1, 2009 N/A Forms/Records (forms become records when completed) Issued Certificates of Equipment Calibration N/A Sept 9, 2009 Township of Russell Rev: 10 October 22, 2015 Page 9 of 12 QMSP-01-Documents and Records Control Page 151 of 389 Regular Council Meeting 02 Nov 2015 Date of Issue/ Rev Date of Revision Comments Title # Issued Document Change Request (DCR) 0 Oct 19, 2009 Issued Corrective Action Requests (CAR) 0 Oct 19, 2009 Issued Internal Audit Report 0 Oct 19, 2009 Issued Minutes of Management Review 0 Oct 19, 2009 Issued Training Records for Operators 0 Oct 19, 2009 Issued Emergency Training and Testing 0 Oct 19, 2009 Water Quality Complaints Record (on-going – Rev: May 30, 2011 signed off by OIC) 1 Issued Record of Strength of Sodium Hypochlorite 0 Oct 19, 2009 Sampling Results from Lab N/A Ongoing Issued Operator on-call SCADA screen checks 1 Dec. 1, 2010 Reservoir Daily Operating Sheet 6 Rev: July 11, 2012 Reservoir Weekly Maintenance Rev: April 29,2010 1 Issued: Record of Analyzer Calibration December 17, 2009 0 Updated for accuracy when Ottawa Feedermain Valve Chamber Inspection 1 May 7, 2012 conveying to records. Rev: November 26, Now part of Marionville Booster Station Annual 4 2012 Maintenance Form Maintenance Schedule 2012 checklists Weekly Maintenance Checks – Marionville Issued 0 Dec. 16, 2010 Booster Pump Station Township of Russell Rev: 10 October 22, 2015 Page 10 of 12 QMSP-01-Documents and Records Control Page 152 of 389 Regular Council Meeting 02 Nov 2015 Date of Issue/ Rev Date of Revision Comments Title # Issued: April 12 Replaced by Water Record of Standpost Repairs and Cost 0 2012 Main Break Report Issued: April 12 Replaced by Water Record of Valve repairs and cost 0 2012 Main Break Report Issued: April 12 Replaced by Water Hydrant Repairs 0 2012 Main Break Report Issued: April 12 Replaced by Water Watermain Break Record 0 2012 Main Break Report April 26, 2012 Chlorine Analyzer Calibration Record 0 May 10, 2012 Traffic Protection Plan 0 Emergency Locate Checklist 10 March 17, 2015 Water/Sewer Service Request (Finance billing April 22, 2015 5 form) Apr. 5, 2012 Water Meter Inventory Form (5/8’’ x ¾’’) 1 Feb. 2, 2011 Larger Water Meter Inventory 1 Confined Space Entry Permit Checklist 1 Rev: May 14 2014 Issued Excavation Checklist 0 October 21, 2013 Issued Trench Notification (Ontario Ministry of Labour) 0 November 19, 2013 Rev: Water Main Break Report 1 June 10, 2014 Issued: Purchase Requests 0 March 25, 2014 Issued: June 10, Operator Licences 0 2014 Township of Russell Rev: 10 October 22, 2015 Page 11 of 12 QMSP-01-Documents and Records Control Page 153 of 389 Regular Council Meeting 02 Nov 2015 Date of Issue/ Rev Date of Revision Comments Title # Rev: February 9, Water Taking/Hydrant Use Record 4 2015 Bylaws Bylaw-2015-39 – Bylaw for establishing water Issued by Council and WW rates and operations **In Progress Backflow Prevention External Forms/Records (forms become records when completed) Notice of Adverse Test Results ID #4444e N/A Issued by MOE Annual Report Template ID #44435e N/A Issued by MOE Form 1 Watermain Future Alterations N/A Issued by MOE Form 2 Record of Minor Modifications or Issued by MOE Replacements to the DWS N/A Water/WW Systems Uncommitted Reserve Issued by WSP Feb 2015 Capacity 2014 Drafted by WSP Master Plan for the water/Wastewater Systems To be approved by council Township of Russell Rev: 10 October 22, 2015 Page 12 of 12 QMSP-01-Documents and Records Control Page 154 of 389 Regular Council Meeting 02 Nov 2015 Appendix B / QMSP-02 Risk Assessment and Risk Assessment Outcomes Page 155 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-02 Township of Russell Revised: Oct 22, 2015 Infrastructure Services QMS Procedure Rev.#: 6 Pages: 1 of 4 Reviewed by: Approved by: QMS Rep/Office Manager Infrastructure Services Executive Director of Infrastructure Services RISK ASSESSMENT and RISK ASSESSMENT OUTCOMES 1.0 Purpose To define the process for conducting a drinking water risk assessment and for documenting and reviewing the results of the assessment. 2.0 Scope The risk assessment process is limited to the assessment of potential drinking water health hazards and hazardous events, and the control measures to address those hazards and hazardous events in the Township of Russell drinking water system. Addressing of other potential hazards is set out in QMS Procedure QMSP-09 Emergency Management. 3.0 Responsibility Executive Director of Infrastructure Services / Top Management Manager of Infrastructure Services Office Manager of Infrastructure Services / QMS Representative Supervisors Operators 4.0 Definitions Drinking Water Health Hazard – means, in respect of a drinking water system, a) a condition of the system or a condition associated with the system’s waters, including any thing found in the waters, i. that adversely affects, or is likely to adversely affect, the health of the users of the system, ii. that deters or hinders, or is likely to deter or hinder, the prevention or suppression of disease, or iii. that endangers or is likely to endanger public health, b) a prescribed condition of the drinking water system, or c) a prescribed condition associated with the system’s waters or the presence of a prescribed thing in the waters Critical Control Point (CCP) – An essential step or point in the drinking water system at which control can be applied by the Operating Authority to Page 156 of 389 Regular Council Meeting 02 Nov 2015 prevent or eliminate a drinking water health hazard or reduce it to an acceptable level. Hazardous Event – an incident or situation that can lead to the presence of a hazard Hazard – a source of danger or a parameter that may cause drinking water to be unsafe for human consumption, including a biological, chemical, physical or radiological agent that has the potential to cause harm Control Measure – includes any processes, physical steps or other practices that have been put in place at a drinking water system to prevent or reduce a hazard before it occurs Control Limit – defined set points for existing control measures at which a Critical Control Point response procedure is initiated Likelihood – the probability of a hazard or hazardous event occurring Consequence – the potential impact to public health and/or operation of the drinking water system if a hazard/hazardous event is not controlled Risk Assessment – an orderly methodology of identifying hazards or hazardous events that may affect the safety of the drinking water and evaluating their significance Risk – probability of identified hazards causing harm, including the magnitude of that harm or the consequences. 5.0 Procedure 5.1 The Executive Director of Infrastructure Services sets up the team who will perform the Risk Assessment. The Implementation team consists of both Supervisors and the QMS Rep. The team obtains Operators’ input to perform the Risk Assessment. 5.2 Using the system’s process diagram the team identifies hazardous events and associated hazards (possible outcomes) that could impact the system’s ability to deliver safe drinking water in the Summary of Risk Assessment Outcomes table for each activity/process step. 5.3 For each of the hazardous events, specify control measures currently in place that eliminate or mitigate the hazard and prevent it from becoming a threat to public health. Note: Some hazards/hazardous events may have step-by-step contingency plans associated with them. These contingency plans are developed as per Emergency Management Procedures. 5.4 Taking into consideration existing control measures (including the reliability and redundancy of equipment), assign each hazardous event a value for the likelihood and a value for the consequence of that event occurring based on the following criteria: Township of Russell Rev: 6 October 22, 2015 Page 2 of 4 QMSP-02-Risk Assessment and Risk Assessment Outcomes Page 157 of 389 Regular Council Meeting 02 Nov 2015 Value Likelihood of Hazardous Event Occurring Rare – Potential to occur every 25 years or more (usually no 1 documented occurrence at site) 2 Unlikely – Estimated to occur in the range of 10 – 25 years 3 Possible – Estimated to occur in the range of 1 – 10 years 4 Likely – Occurs monthly to annually 5 Certain – Occurs monthly or more frequently Value Consequence of Hazardous Event Occurring Insignificant – Little or no disruption to normal operations, no impact on 1 public health Minor – Significant modification to normal operations but manageable, 2 no impact on public health Moderate – Potentially reportable, corrective action required, potential 3 public health impact, disruption to operations is manageable Major – Reportable, system significantly compromised and abnormal 4 operations if at all, high level of monitoring and corrective action required, threat to public health Catastrophic – Complete failure of system, water unsuitable for 5 consumption Multiply the likelihood and consequence values to determine the risk value (ranking) of each hazardous event and record all values in the Summary of Risk Assessment Outcomes Table. 5.5 Review the hazardous events and rankings documented in Summary of Risk Assessment Outcomes Table and identify any activity/process step as CCP if all of the following criteria are met: The associated hazard is reduced to an acceptable level through control measure(s) Operation of the control measures can be monitored and corrective actions can be applied in a timely fashion Specific control limits can be established for the control measure(s) Failure of the control measures would lead to immediate notification of Medical Officer of Health (MOH) or Ministry of the Environment (MOE) or both. 5.6 List identified CCPs in the CCP Table. Set related critical control limits (e.g., limits for turbidity, chlorine residual, temperature, pH) for each CCP as appropriate. Township of Russell Rev: 6 October 22, 2015 Page 3 of 4 QMSP-02-Risk Assessment and Risk Assessment Outcomes Page 158 of 389 Regular Council Meeting 02 Nov 2015 5.7 Ensure procedures have been developed and implemented to: Monitor the critical control limits Respond to, report and record deviations from the critical control limits. List these procedures in the CCP Table. 5.8 The information recorded in the Summary of Risk Assessment Outcomes is maintained at the facility level on an ongoing basis and is reviewed at least annually as part of the Management Review process. 5.9 The Executive Director of Infrastructure Services ensures that a risk assessment is conducted and documented at least once every thirty-six months. 6.0 Related Documents Summary of Risk Assessment Outcomes – Table 1 CPP Outcomes – Table 2 QMSP-09 Emergency Management Contingency Plan 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect changes following audit August 9, 2012 3 Update to reflect changes following review June 4, 2014 4 Updated to reflect the new organizational structure. March 18, 2015 5 Updated to reflect the new organizational structure. Oct 22, 2015 6 Updated to address OFIs in 2015 internal audit Township of Russell Rev: 6 October 22, 2015 Page 4 of 4 QMSP-02-Risk Assessment and Risk Assessment Outcomes Page 159 of 389 Regular Council Meeting 02 Nov 2015 Regular CouncilMeeting 02Nov 2015 Township of Russell Revision 5, March 18, 2015 Drinking Water System Risk Assessment Outcomes Activity/ Process Step Hazardous Event Consequence Preventative Control Measures Monitoring Procedures/ Processes Response/Mitigating Procedures Total CCP? Comments Recommended Action Likelihood Consequence Watermain break procedure. Likelihood: Considered "possible" because a leak Feedermain repair materials in stock, was found in 2014. Leak was thought to be caused Update design standards. No supply to distribution system 1 Ottawa Feedermain Watermain break n/a n/a contractor on-call. 3 4 12 by poor construction/design. Implement peer review procedure for Potential for biological contamination Supply system from storage reserves (4 Severity: Considered "major" due to the large engineering projects. to 36 hours max. available). temporary loss of supply. Watermain break procedure. Likelihood: Considered "possible" because a leak Limited supply to distribution system Feedermain repair materials in stock, was found in 2014. Leak was thought to be caused Initiate a water loss reduction 2 Ottawa Feedermain Watermain leak Financial loss n/a n/a contractor on-call. 3 4 12 by poor construction/design. program. Potential for biological contamination Supply system from storage reserves (4 Severity: Considered "major" due to the financial to 36 hours max. available). loss associated with an unknown leak . Likelihood: Considered "unlikely" as the event has Watermain break procedure. Involvement of Russell in current City of Ottawa not occurred in the past, however the City of Feedermain repair materials in stock, Continue to be involved in City of bridge project to avoid impacts on feedermain. Ottawa is currently working in area. No supply to distribution system contractor on-call. 2 3 6 Ottawa projects to avoid impacts on 3 Ottawa Feedermain Watermain break caused by contractor Operators on-call to do locates and contractor must n/a Severity: Considered "moderate" because Potential for biological contamination Supply system from storage reserves (4 feedermain. hydrovac before work can begin (part of Ontario One location of break is known and can be repaired to 36 hours max. available). Call) with manageable disruption to operations. Likelihood: Considered "likely" because City of Ottawa does not provide supply for 4 hours (6pm Need for water during no supply hours from City to 10pm) on a daily basis. 4 Ottawa Feedermain Limited supply to distribution system Fill towers in advance n/a Notify City of Ottawa. 4 2 8 of Ottawa (6pm to 10pm) Severity: Considered "minor" because storage is available and Ottawa can provide supply if necessary. Likelihood: Considered "rare" because the event has only occurred once (high sodium) to Russell's Poor water quality from Ottawa (Ottawa has no knowledge. Review communication protocols with 5 Ottawa Feedermain Biological/chemical contamination n/a Regular Sampling Notify City of Ottawa. 1 4 4 requirement to report to Russell) Severity: Considered "moderate" because the the City of Ottawa. event is reportable and the public must be informed. Conduct a valve inspection. Likelihood: Considered "unlikely" as the valve is Consider having a spare valve fairly new. 6 Ottawa Feedermain Failure of control valve from Ottawa (fails shut) No supply to distribution system Signage posted for manual operation of valve Possibility to manually bypass valve 2 3 6 available. Severity: Considered "moderate" because the Develop a SOP for manual operation disruption to operations is manageable. of the valve. Likelihood: Considered "rare" because the event No supply to distribution system Water quality monitoring has not occurred in the past. Conduct a condition assessment 7 Embrun Reservoir Structural failure of reservoir Financial loss n/a Stop flow to reservoir 1 4 4 Water quantity trends Severity: Considered "major" due to the loss of every 5 to 10 years. Potential for biological/chemical contamination supply and the significant financial loss. Likelihood: Considered "rare" because the event Locked access hatches Water quality monitoring has not occurred in the past. 8 Embrun Reservoir Entry of animal into reservoir Contamination of treated water Report event and notify the public 1 4 4 Screens on vents Water quantity trends Severity: Considered "major" because the event is reportable. Likelihood: Considered "rare" because the event has not occurred in the past. Failure of chloramination system (over Chemical contamination System is programmed to shut itself down Chloramination is continuously 9 Embrun Reservoir Operator on-call reports to facility 1 2 2 Yes Severity: Considered "minor" as an operator must chloramination) No production of water SOP in operation manual monitored on SCADA go to the facility and the event is not reportable since water cannot be pumped into the system. Likelihood: Considered "possible" because the event occurs every 1 to 10 years. Failure of chloramination system (under Inadequate disinfection System is programmed to shut itself down Chloramination is continuously 10 Embrun Reservoir Operator on-call reports to facility 3 2 6 Yes Severity: Considered "minor" as an operator must chloramination) No production of water SOP in operation manual monitored on SCADA go to the facility and the event is not reportable since water cannot be pumped into the system. Operator check of the continuous monitoring Likelihood: Considered "unlikely" because the Chlorine residual continuously In-house testing event occurs infrequently. 11 Embrun Reservoir Chlorine analyzer failure Loss ofreal time monitoring monitored on SCADA Switch to back-up analyzer 2 2 4 Annual calibration of analyzers Severity: Considered "minor" because there is a Loss of signal alarm if analyzer fails Redundancy (2 analyzers) back-up analyzer available. Likelihood: Considered "unlikely" as the pumps Preventative maintenance Pump variables monitored on were installed in 2007. 12 Embrun Reservoir Failure of Embrun booster pump Loss of supply to distribution system Switch to stand-by pump 2 1 2 Redundancy (3 booster pumps) SCADA Severity: Considered "insignificant" because there are 2 alternate pumps available. Likelihood: Considered "unlikely" as the event has not occurred in the past. 13 Embrun Reservoir Failure of MCC Loss of supply to distribution system n/a Alarm on SCADA Switch to alternate MCC 2 1 2 Severity: Considered "insignificant" because there are 2 alternate MCCs available. Switch to stand-by pump or supply Likelihood: Considered "unlikely" because the Preventative maintenance Pump variables monitored on system from storage reserves (48 event occurs infrequently. 14 Embrun Reservoir Failure of Russell booster pump oss L of supply to distribution system 2 1 2 Redundancy (2 booster pumps) SCADA hours) or fill Russell with Embrun pumps Severity: Considered "insignificant" because there (and vice versa) is a second pump available. Likelihood: Considered "likely" as power outages Stand-by generator tested weekly for one hour occur multiple times per year. 15 Embrun Reservoir Power failure Reservoir runs on stand-by power Contract with fuel supplier 24/7 Alarm on SCADA Use stand-by power 4 1 4 Severity: Considered "insignificant" because there Back-up generators, UPS is a stand-by generator available. Page 160of 389 Page 1 of 4 Regular CouncilMeeting 02Nov 2015 Township of Russell Revision 5, March 18, 2015 Drinking Water System Risk Assessment Outcomes Activity/ Process Step Hazardous Event Consequence Preventative Control Measures Monitoring Procedures/ Processes Response/Mitigating Procedures Total CCP? Comments Recommended Action Likelihood Consequence Likelihood: Considered "possible" because the tower was constructed in 1984 and is due for Undertake the Embrun Water Tower rehabilitations (as planned for 2015). rehabilitation project planned for 2015. Severity: Considered "major" due to the loss of 16 Embrun Water Tower Structural failure of water tower Reduced or no supply to distribution system. n/a n/a Stop flow to Embrun Water Tower 3 4 12 Conduct a condition assessment supply to the Embrun distribution system and the every 5 to 10 years. expensive clean-up and infrastructure replacement. Likelihood: Considered "unlikely" because the event occurs infrequently. 17 Embrun Water Tower Failure of pressure gauge Overfilling tank Visual inspection Pressure monitored on SCADA Drain tank 2 4 8 Severity: Considered "major" due to the high level of monitoring and corrective action required. Likelihood: Considered "unlikely" as the event has only occurred once (winter 2015) to Russell's 18 Embrun Water Tower Frozen pressure gauge (gives no alarm) Overfilling tank Visual inspection n/a Drain tank 2 4 8 knowledge. Install a room temperature alarm. Severity: Considered "major" due to the high level of monitoring and corrective action required. Likelihood: Considered "rare" as the event has not Update design standards Break at feedermain from reservoir to Embrun Limited supply to distribution system occurred in the past. 19 Embrun Distribution System n/a n/a Watermain break procedure 1 4 4 Implement peer review of engineer for (350mm) Potential for biological contamination Severity: Considered "major" due to the loss of large projects supply. Likelihood: Considered "rare" as the event has not Watermain break procedure occurred in the past. Break at watermain crossing St. Marie bridge Limited supply to distribution system Shut isolation valves for repairs and Severity: Considered "moderate" as the south 20 Embrun Distribution System n/a n/a 1 3 3 (300mm under river) Potential for biological contamination supply system from Embrun Water side of river can be supplied from the tower or Tower other crossing and there are isolation valves to allow for repairs. Likelihood: Considered "rare" as the event has not Watermain break procedure occurred in the past. Break at watermain crossing St. Jacques bridge Limited supply to distribution system Shut isolation valves for repairs and Severity: Considered "moderate" as the south 21 Embrun Distribution System n/a n/a 1 3 3 (suspended) Potential for biological contamination supply system from Embrun Water side of river can be supplied from the tower or Tower other crossing and there are isolation valves to allow for repairs. Likelihood: Considered "unlikely" because dead ends are regularly flushed. 22 Embrun Distribution System Low chlorine residual ta dead end Potential for biological contamination Scheduled flushing every 2 weeks for all dead ends n/a Flush watermain and resample 2 3 6 Yes Severity: Considered "moderate" because the event is potentially reportable. Likelihood: Considered "unlikely" as the event could occur if there is a negative pressure due toa Township operations has recognized Submerged air release valve near Embrun 23 Embrun Distribution System Potential for biological contamination n/a n/a n/a 2 4 8 this is an issue and will shut down the Sewage Pumping Station 3 break. Severity: Considered "major" due to the valve. contamination of the water supply. Review the Fire Protection Study. Likelihood: Considered "unlikely" based on last Conduct a review of available water review found there is sufficient supplycapacity storage and storage requirements for Fire colour coding of hydrants (last completed in 2007 Review and address findings of Fire available. fire protection. 24 Embrun Distribution System Large fire in the community Financial loss, insufficient fire protection or 2008) n/a 2 4 8 Protection Study Severity: Considered "major" due to the system Confirm NFPA standard. Completion of Fire Protection Study (Stantec) being significantly compromised and the potential Update hydrant coding every 5 years threat to the public. when the water model is updated. Likelihood: Considered "rare" as the event has not occurred in the past. Install isolation valve at north end of Limited supply to distribution system 25 Russell Distribution System Break at watermain crossing Wade bridge n/a n/a Watermain break procedure 1 3 3 Severity: Considered "moderate" as the south Wade bridge. Potential for biological contamination side of river can be supplied from tower, however Undertake rehabilitation project for the there is no isolation valve at the north end of the bridge planned for 2015. bridge. Likelihood: Considered "rare" as the event has not Watermain break procedure occurred in the past. Limited supply to distribution system 26 Russell Distribution System Break at watermain crossing Concession bridge n/a n/a Shut isolation valves for repairs and 1 3 3 Severity: Considered "moderate" as the south Potential for biological contamination supply system from water tower side of river can be supplied from the tower and there are isolation valves to allow for repairs. Likelihood: Considered "unlikely" because dead Low chlorine residual at dead end (Abbey ends are regularly flushed. 27 Russell Distribution System Potential for biological contamination Scheduled flushing every 2 weeks for all dead ends n/a Flush watermain and resample 2 3 6 Yes Crescent, Broadway Avenue) Severity: Considered "moderate" because the event is potentially reportable. Review the Fire Protection Study. Likelihood: Considered "unlikely" based on last Conduct a review of available water review found there is sufficient supply capacity storage and storage requirements for Fire colour coding of hydrants (last completed in 2007 Review and address findings of Fire available. fire protection. 28 Russell Distribution System Large fire in the community Financial loss, insufficient fire protection or 2008) n/a 2 4 8 Protection Study Severity: Considered "major" due to the system Confirm NFPA standard. Completion of Fire Protection Study (Stantec) being significantly compromised and the potentail Update hydrant coding every 5 years threat to the public. when the water model is updated. Page 161of 389 Page 2 of 4 Regular CouncilMeeting 02Nov 2015 Township of Russell Revision 5, March 18, 2015 Drinking Water System Risk Assessment Outcomes Activity/ Process Step Hazardous Event Consequence Preventative Control Measures Monitoring Procedures/ Processes Response/Mitigating Procedures Total CCP? Comments Recommended Action Likelihood Consequence Likelihood: Considered "unlikely" as the Russell Condition Assessment (WSP, 2015) did not identify major structural deficiencies. Conduct a condition assessment Severity: Considered "major" due to the loss of 29 Russell Water Tower Structural failure of water tower Reduced or no supply to distribution system n/a n/a Stop flow to Russell Water Tower 2 4 8 every 5 to 10 years. supply to the Russell distribution system and the expensive clean-up and infrastructure replacement. Likelihood: Considered "unlikely" because the event occurs infrequently. 30 Russell Water Tower Failure of pressure gauge Overfilling tank Visual inspection Pressure monitored on SCADA Drain tank 2 4 8 Install a room temperature alarm. Severity: Considered "major" due to the high level of monitoring and corrective action required. Likelihood: Considered "unlikely" as the Russell Condition Assessment (WSP, 2015) did not identify major structural deficiencies. Conduct a condition assessment Severity: Considered "major" due to the loss of 31 Marionville Water Tower Structural failure of water tower Reduced or no supply to distribution system/a n n/a Stop flow to Marionville Water Tower 2 4 8 every 5 to 10 years. supply to the Marionville distribution system and the expensive clean-up and infrastructure replacement. Likelihood: Considered "likely" as ice formation has occurred in the past. Drop and raise water level to reduce ice Severity: Considered "minor" because water can 32 Marionville Water Tower Freezing of tank Loss ofupply s to distribution system Visual inspection n/a 4 2 8 Install a temperature alarm. formation be dumped to ditch to lower tank level, however in the winter snow can block the ditch and water will flood a nearby parking lot. Likelihood: Considered "likely" as lack of demand Chlorine residual continuously in Marionville is frequently experienced. 33 Marionville Water Tower Low residual Potential for biological contamination Flushing 1 to 2 times per week (seasonal July - oct) Drain tank 2 3 6 Yes monitored on SCADA Severity: Considered "moderate" because the event is potentially reportable. Preventative maintenance Likelihood: Considered "unlikely" as the event Marionville Water Tower provides sufficient storage in Pump variables monitored on occurs infrequently. 34 Marionville Booster Station Failure of pump Lossf osupply to distribution system Switch to stand-by pump 2 1 2 case on pump failure SCADA Severity: Considered "insignificant" as there is a Redundancy (2 booster pumps) stand-by pump and sufficient storage. Likelihood: Considered "likely" as power outages Stand-by generator tested weekly for one hour occur multiple times per year. 35 Marionville Booster Station Power failure Station runs on stand-by power Contract with fuel supplier 24/7 Alarm on SCADA Use stand-by power 4 1 4 Severity: Considered "insignificant" because there Back-up generators, UPS is a stand-by generator available. Likelihood: Considered "rare" as the event has not Supply system from Marionville Water 36 Marionville Distribution System Break at watermain feeding tower Loss of supply to distribution system n/a Monitor pressure loss 1 2 2 occurred in the past. Tower Severity: Considered "minor" because there is sufficient storage available. Review the Fire Protection Study. Likelihood: Considered "unlikely" based on last Conduct a review of available water review found there is sufficient supply capacity storage and storage requirements for Fire colour coding of hydrants (last completed in 2007 Review and address findings of Fire available. fire protection. 37 Marionville Distribution System Large fire in thecommunity Financial loss, insufficient fire protection or 2008) n/a 2 4 8 Protection Study Severity: Considered "major" due to the system Confirm NFPA standard. Completion of Fire Protection Study (Stantec) being significantly compromised and the potential Update hydrant coding every 5 years threat to the public. when the water model is updated. Likelihood: Considered "unlikely" due to the age Watermain break procedure and material of watermains. 38 Distribution System Watermain break Loss of supply to distribution system n/a Monitor pressure loss 2 2 4 Shut off valves to isolate break Severity: Considered "minor" because the disruption to operations is manageable. Likelihood: Considered "unlikely" because the By-law, inspection by building department event occurs infrequently. 39 Distribution System Cross connection Potential for biological/chemical contamination n/a Issue drinking water advisory 2 4 8 Chlorination Severity: Considered "major" as a water advisory would be required. Likelihood: Considered "unlikely" as the event Regular sampling (proper sampling Issue BWA, upstream/downstream occurrs infrequently. 40 Distribution System Adverse water quality incident Boil Water Advisory Chlorination, scheduled flushing 2 4 8 SOP) flushing Severity: Considered "major" because the event is reportable and poses a threat to public health. Likelihood: Considered "certain" because 2014 data indicates over 300,000 m ³ were unaccounted for. A significant portion of this volume was due ot Initiate a water loss reduction 41 Distribution System Leaking in the distribution system Financial loss n/a Water loss estimated annually n/a 5 3 15 the leak found in the Ottawa feedermain. program. Severity: Considered "moderate" due to the loss in reveue and increase in operations cost. Likelihood: Considered "likely" as the event Monitor SCADA at Embrun Reservoir 42 SCADA Failure of SCADA system at office No automatic control of operations, potential low occurs frequently. n/a n/a SCADA technician on essential 4 2 8 residual, loss of supply Severity: Considered "minor" because the system suppliers list can be monitored fro Embrun Reservoir. Page 162of 389 Operators on-call to manually monitor Likelihood: Considered "rare" because event has No automatic control of operations, potential low system not occurred in the past. 43 SCADA Failure of SCADA system at reservoir n/a n/a 1 3 3 residual, loss of supply SCADA technician on essential Severity: Considered "moderate" because the supplieres list system can be manually monitored. Page 3 of 4 Regular CouncilMeeting 02Nov 2015 Township of Russell Revision 5, March 18, 2015 Drinking Water System Risk Assessment Outcomes Activity/ Process Step Hazardous Event Consequence Preventative Control Measures Monitoring Procedures/ Processes Response/Mitigating Procedures Total CCP? Comments Recommended Action Likelihood Consequence Likelihood: Considered "rare" as event has not occurred in the past. Potential disruption of operations, contamination Protected premises (fence, locks, maintenance 44 Vandalism or terrorism Intrusion in buildings Security system Notify police 1 5 5 Severity: Considered "catastrophic" because of a of source thereof) potential system failure or water unsuitable for consumption being pumped into the system. Likelihood: Considered "rare" as event has not Loss of supply to distribution system and loss of occurred in the past. 45 Major fire at water facility Major fire at wateracility f Inspection and maintenance Fire alarms Notify fireepartment d 1 4 4 equipment Severity: Considered "major" due to significant compromisation of distribution system. Likelihood: Considered "unlikely" due to the small Township of Russell Pandemic/ and rural population of Russell. Influenza Staff Policies and Procedures 46 Pandemic Pandemic Reduced manpower n/a n/a 2 4 8 Severity: Considered "major" as Russell has a based on Eastern Ontario Health Unit total of 5 operators responsible for water, recommendations wastewater and maintenance activities. Page 163of 389 Page 4 of 4 Regular CouncilMeeting 02Nov 2015 Township of Russell Revision 5, March 18, 2015 Drinking Water System Risk Assessment Critical Control Points Monitoring Procedures CCP # CCP Associated Hazard Control Limits (Low/High) Response, Reporting and Recording Procedures - Continuous monitoring Seasonally Adjusted: - SCADA contacts On-Call Operator - Intermediate low alarm - Operator responds, checks pumps - Intermediate high alarm CCP-1 Embrun Reservoir Re- - Residual Testing Performed 1 Failure of chloramination system - Wet well low alarm chlorination - Perform adjustment if required - Wet well high alarm - Advise ORO - (automatic shudown) - All data recorded on trend Identified on S.C.A.D.A. at chemcial calculation screen - Operator records action taken in log book - Operator responds, flushes watermain CCP-2 Embrun Distribution System - Residual testing performed 2 Low chlorine residual at dead end - Scheduled flushing every 2 weeks for all dead ends Dead Ends - Perform additional flushing if required - Advise ORO - Operator responds, flushes watermain CCP-3 Russell Distribution System - Residual testing performed 3 Low chlorine residual at dead end - Scheduled flushing every 2 weeks for all dead ends Dead Ends - Perform additional flushing if required - Advise ORO - Continuous monitoring - SCADA contacts On-Call Operator - Operator responds, checks pumps - Low alarm - Residual Testing Performed 4 CCP-4 Marionville Water Tower Low chlorine residual - High alarm - Perform adjustment if required Identified on S.C.A.D.A. at chemcial calculation screen - Advise ORO - All data recorded on trend - Operator records action taken in log book Page 164of 389 Page 1 of 1 Appendix C / QMSP-03 Personnel Coverage Page 165 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-03 Township of Russell Revised: Oct 22, 2015 Infrastructure Services QMS Procedure Rev.#: 5 Pages: 1 of 2 Reviewed by: Approved by: Office Manager Infrastructure Services/QMS Rep Executive Director of Infrastructure Services PERSONNEL COVERAGE 1.0 Purpose To describe the procedure for ensuring that sufficient and competent personnel are available for duties that directly affect drinking water quality. 2.0 Scope Applies to the Township of Russell Drinking Water System personnel. 3.0 Responsibility Executive Director of Infrastructure Services / Top Management Manager of Infrastructure Services Office Manager of Infrastructure Services / QMS Rep Supervisors Operators 4.0 Definitions None 5.0 Procedure 5.1 Director of Infrastructure Services is responsible for ensuring that personnel meeting the competencies identified in the Operational Plan are available for duties that directly affect drinking water quality. 5.2 The Drinking Water System is staffed as follows: Monday to Friday: 7:00 AM to 4:00 PM. On Saturday, Sunday and Statutory Holidays an on-call operator is scheduled to undertake water quality monitoring and operational checks. 5.3 Outside of business hours an operator with the adequate level of certification is on-call to respond to emergencies. The on-call schedule is maintained by the Office Manager / QMS Rep and consists of a 4-week rotation. It is posted at the Infrastructure Services Office. 5.4 The SCADA system is programmed to contact the on-call operator whenever there is an alarm condition. The telephone system is an on-call message center 24/7 programmed to forward phone calls to the on-call operator. If the on-call operator cannot be reached the system Page 166 of 389 Regular Council Meeting 02 Nov 2015 automatically calls the following contact person in sequence until the call is attended to. An operator is designated as a back-up on-call. The on-call operator records details of the call-in in his logbook and on the call-in report. The OIC completes the SCADA Operation Check form. 5.5 The Executive Director of Infrastructure Services is responsible for approving vacation time and leave of absence for Supervisors and Managers in a manner which ensures sufficient personnel are available for the performance of normal operating duties and that an operator designated as ORO is available at all times. The Manager of Infrastructure Services is responsible for approving vacation time and leave of absence for Operators in a manner which ensures sufficient personnel are available for the performance of normal operating duties and that an operator designated as ORO is available at all times. 5.6 The Township entered a mutual aid and assistance agreement with Ontario Water/Wastewater Agency Response Network (OnWARN) to respond to and recover from emergencies and provide backup trained personnel. Participation is voluntary and there is no obligation to respond. Our first priority is to ensure that we maintain the required personnel for our DWS and offer assistance only if we have enough personnel. 6.0 Related Documents On-Call Schedule Call-in Reports SCADA Operation Check Form 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles on Org chart. August 20, 2013 3 Updated to reflect OnWARN as backup. June 4, 2014 4 Updated to reflect new organizational structure Oct 22, 2015 5 Updated to address the Minor non-conformance identified in the 2015 Internal Audit. Township of Russell Rev: 5 Oct 22, 2015 Page 2 of 2 QMSP-03-Personnel Coverage Page 167 of 389 Regular Council Meeting 02 Nov 2015 Appendix D / QMSP-04 Communications Page 168 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-04 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 2 Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services COMMUNICATIONS 1.0 Purpose To describe the procedures for QMS-related communications between the Township of Russell Drinking Water System’s (DWS) Top Management and staff, the owner, suppliers and the public. 2.0 Scope Applies to the Township of Russell DWS internal and external communications regarding the QMS. 3.0 Responsibility Executive Director of Infrastructure Services / Top Management Manager of Infrastructure Services Office Manager / QMS Representative Supervisors Operators 4.0 Definitions None 5.0 Procedure 5.1 The Office Manager/QMS Rep is responsible for identifying and coordinating any communications in relation to the status/development of the QMS. 5.2 Upon hire, all new Water Division personnel are provided with a copy of the Township of Russell’s QMS Policy as part of their orientation and are provided with general awareness training on the Township of Russell DWS’s QMS. The Office Manager / QMS Representative ensures all personnel receive training on the Operational Plan, QMS Procedures and other related operating instructions and procedures. 5.3 The continuing suitability, adequacy and effectiveness of the QMS are communicated to the owner as part of the Management Review process (refer to QMS Procedure QMSP-11 Management Review). On- going QMS updates are provided, on as needed basis, to Council as a representative of the Owner. Page 169 of 389 Regular Council Meeting 02 Nov 2015 5.4 Communication requirements for ensuring suppliers and contractors understand the relevant QMS policies, procedures and expectations are described in QMS Procedure QMSP-05 Essential Supplies and Services. A written notice describing the QMS Policy is provided to essential suppliers. 5.5 The QMS Policy is made available to the public without restriction and is posted at the Township of Russell Municipal Town Hall, at the Infrastructure Services Office and on the Township of Russell’s public internet website. All water complaints received by Infrastructure Services are logged. Complaints that are related to water quality are recorded on the Water Quality Complaint Record as per the Procedure for Consumer Complaints. The record of all logged consumer complaints is provided in the year end Township of Russell Water and Sanitary Systems Annual Operations Report. As appropriate and depending on the priority of the issue, the Executive Director or Manager of Infrastructure Services ensures that the Owner is informed of the complaint and/or an action plan is developed to address the issue in a timely manner. The Office Manager /QMS Representative ensures that consumer feedback is included for discussion at the Management Review. 5.6 Internal and external communication responsibilities and reporting requirements for emergency situations are set out in the QMS Procedure QMSP-09 Emergency Management. 6.0 Related Documents QMSP-05 Essential Supplies and Services QMSP-09 Emergency Management QMSP-11 Management Review Procedure for Consumer Complaints Water Quality Complaint Record 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect corrective actions following audit June 4, 2014 3 Updated to reflect new organizational structure. Township of Russell Rev: 3 June 4, 2014 Page 2 of 2 QMSP-04-Communications Page 170 of 389 Regular Council Meeting 02 Nov 2015 Appendix E / QMSP-05 Essential Supplies and Services Page 171 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-05 Township of Russell Revised: March 17, 2015 Infrastructure Services QMS Procedure Rev.#: 11 Pages: 1 of 7 Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services ESSENTIAL SUPPLIES and SERVICES 1.0 Purpose To describe the procedures for procurement and for ensuring the quality of essential supplies and services for the Township of Russell Drinking Water System (DWS). 2.0 Scope Applies to essential supplies and services identified in this procedure. 3.0 Responsibility Executive Director of Infrastructure Services Manager of Infrastructure Services Office Manager / QMS Rep Supervisors Operators 4.0 Definitions Essential Supplies and Services – supplies and services deemed to be critical to the delivery of safe drinking water 5.0 Procedure 5.1 An Essential supplies and services list is provided to the Operators and is maintained by the Office Manager / QMS Representative. The list is reviewed and updated as required and at least annually by the QMS Representative. 5.2 Purchasing is conducted in accordance with the Township of Russell Policy for Procurement of Goods and Services. 5.3 Essential suppliers are made aware of the Township of Russell Drinking Water System QMS Policy by written notice. Suppliers are selected based on the proven record of the delivery of quality products and services. Components and equipment provided by suppliers must meet applicable regulatory requirements and industry standards for use in drinking water systems prior to their installation. Chemicals purchased for use in the drinking water treatment process must meet AWWA Standards and be ANSI/NSF certified. Page 172 of 389 Regular Council Meeting 02 Nov 2015 All third-party drinking water testing services are provided by accredited and licensed laboratories. Calibration services are provided by qualified personnel. 5.4 The quality of service is checked by the Supervisors on an on-going basis. The quality of the sodium hypochlorite is verified and recorded by the Operator on the Record of Strength of Sodium Hypochlorite Form. When available a supplier’s proof of product quality such as certification and accreditation is required. Table 1 – Drinking Water System Essential Supplies and Services Product/Service Supplier Contact Info Primary Alternate (if any) Quality Control City of Ottawa DWO Water supply 613-580-2424 Ext 22012 Accredited Lemieux Ext 22109 Operating Authority Brittania Emergency 613-728-9644 Sodium NSF/ANSI certified. Hypochlorite Univar Canada 800-263-9451 Record of Strength of Potassium 1-800-263-9451 Sodium Hypochlorite. Permanganate Fax (514) 822-1461 [email protected] Proven history of Sodium priority supply and Thiosulphate quality service. Canada Colors & Chemicals (CCC) Ammonium 3280 Jefferson Blvd. Proven history of Sulphate Windsor, Ontario priority supply and N8T 2W8 quality service. 514-338-2343 or 519-252-5776 Cleartech John Meunier Inc. 7480 Bath Road, Mississauga ON Process Instrumentation, Proven history of L4T 1L2 Laboratory and Flow & Sampling priority supply and Telephone : 905-612-0566 4105 Rue Sartelon quality service. Reagents & Lab Saint Laurent, Quebec H4S 2B3 Accredited. Equipment HACH Sales and Services Telephone: 514-334-7230 Alain Sansregret Order Desk 888-638-6437 Proven history of [email protected] Fax: 514-334-5070 priority supply and 450-435-5091 [email protected] quality service. Township of Russell Rev: 11 March 17, 2015 Page 2 of 7 QMSP-05-Essential Supplies and Services Page 173 of 389 Regular Council Meeting 02 Nov 2015 Product/Service Supplier Contact Info Primary Alternate (if any) Quality Control HACH Sales and Services Lab equipment Alain Sansregret Proven history of repair and [email protected] quality service. supply. 450-435-5091 Capital Control 613-248-1999 M.A.D Concepts Inc. SCADA System Brad Lavallée Jean-Louis Laplante Maintenance [email protected] 613-677-8671 Written agreement for [email protected] priority supply, service Michel Boucher within 4 hours. Radio is 819-923-8166 simultaneously verified by Operator. Cell : 613-325-0983 Home : 613-590-7843 Proven history of Marc Lavoie priority supply and Cell: 613-447-3474 quality service. Home: 613-673-1453 Claude Lavoie: Cell: 613-899-4999 Professional Radio Service Sean Huntley Radio 1-888-301-4765 (613) 258-9094 (613) 880-4999 [email protected] Capital Control HACH Sales and Services 613-248-1999 Alain Sansregret Proven history of Brad Lavallée 450-435-509 priority supply and Instrumentation [email protected] [email protected] quality service and Parts M.A.D Concepts Inc. supply. Cell : 613-325-0983 Jean-Louis Laplante Home : 613-590-7843 613-677-8671 Marc Lavoie [email protected] Township of Russell Rev: 11 March 17, 2015 Page 3 of 7 QMSP-05-Essential Supplies and Services Page 174 of 389 Regular Council Meeting 02 Nov 2015 Product/Service Supplier Contact Info Primary Alternate (if any) Quality Control Cell: 613-447-3474 Home: 613-673-1453 Claude Lavoie: Cell: 613-899-4999 Capital Control 613-248-1999 Brad Lavallée [email protected] Written agreement for priority supply. Cell : 613-325-0983 Home : 613-590-7843 Dacum Controls Calibration is Calibration Marc Lavoie Chris Lally simultaneously Cell: 613-447-3474 613-220-8817 verified by Utilities Home: 613-673-1453 [email protected] Operator. Claude Lavoie: Cell: 613-899-4999 Proven history of quality service. HACH Sales and Services Alain Sansregret 450-435-5091 [email protected] Embrun Coop Written agreement for Diesel Fuel 613-443-3215 Ext. 4 priority supply. Exova (Accutest) Lab Licenced/Accredited. Water Testing [email protected] Proven history of Laboratory 613-727-5692 quality service and rush analysis. Excavation Robert Excavating Broken W/M 613-443-2311 Contract agreement Ottawa Emergency pager: 613-783-0668 feedermain Bertrand Equipment Gerry Leroux Excavation 613-443-5130 613-445-3222 Contract agreement 613-797-6710 613-223-4161 Proven history of LSC Sanitation Robert Excavating priority supply and Hydro- 613-232-8892 613-443-2311 quality service. Excavating 613-978-3411 Emergency pager: 613-783-0668 Emergency Page: 613-274-5675 Arcand Plumbing Distribution 613-443-5441 Proven history of Components priority supply and (piping, fittings) Robert Excavating quality service. 613-443-2311 Emergency pager: 613-783-0668 Township of Russell Rev: 11 March 17, 2015 Page 4 of 7 QMSP-05-Essential Supplies and Services Page 175 of 389 Regular Council Meeting 02 Nov 2015 Bertrand Equipment Mojak – 613-443-2933 613-443-5130 613-797-6710 Written agreement for priority supply, service Snow Removal Honey Farms within 2 hours. at facilities 613-774-4226 or 613-445-1187 and hydrants Linda Honey Cell: 613-850-9482 Proven history of priority service for Leo Marion Sand 613-445-5775 access to Utilities facilities Jacques Doré 613-761-8220 André Clément Électrique Surgeson Electric Ottawa branch 613-443-2422 613-741-2355 Electrical GS Electric – Gaston Dumoulin Licenced. Services 613-632-6226 613-551-9067 [email protected] Distribution Arcand Plumbing Boone 613-746-7070 Components 613-443-5441 Emco 613-745-0311 Proven history of (piping, fittings) priority supply and Robert Excavating quality service. 613-443-2311 Emergency pager: 613-783-0668 Arcand Plumbing 613-443-5441 Mannion’s Pump House 613-722-4226 World of Pumps 613-744-3293 Proven history of Pumps Parts Singer Valve priority supply and 416-665-8960 quality service. Floval Equipment Ltd. Todd McClaren 613-445-8668 613 462-6524 [email protected] Gentech Services Harper Detroit-Diesel Written agreement for 613-742-8833 Serge Bissaillon priority supply and Pager 613-787-5513 613-794-0683 Generator service. Cell : 613-277-6798 Maintenance & [email protected] Harper Detroit-Diesel Repair Proven history of 613-736-6060 priority supply and 613-794-0697 quality service. Fax: 613-736-7171 Township of Russell Rev: 11 March 17, 2015 Page 5 of 7 QMSP-05-Essential Supplies and Services Page 176 of 389 Regular Council Meeting 02 Nov 2015 Gord’s Mechanical Mechanical 613-443-2494 Maintenance 613-355-1977 Proven history of priority supply and Metcon (Manufacturer) quality service. T:905-738-2355 F: 905-738-5520 Everest Automation Proven history of Gary McKay ABB Instrumentation priority supply and Flow Charts 514-630-9290 www.abb.ca quality service. [email protected] Climatech Guy Chabot Heating / AC 613-445-5207 613-292-8104 On-call Message Centre Message 613-238-3262 Proven history of Centre – 24/7 [email protected] quality service 24/7. Proven history of Rogers Pager service quality service and 888-764-3771 supply. Telus Rep Trish Ferguson Cell 613-978-5505 Millie Bourdeau Cell phones Go Mobile 1255 Coldrey Ave Ottawa, Ont K1Z 7P6 Office 613-725-5505 Message [email protected] Centre On Call Message Centre Telephone 613-238-3262 [email protected] Proven service Answering 613-239-4322 Service Township of Russell Rev: 11 March 17, 2015 Page 6 of 7 QMSP-05-Essential Supplies and Services Page 177 of 389 Regular Council Meeting 02 Nov 2015 OnWARN www.Onwarn.org Operator [email protected] Backup Patricia Skopelianos 705-748-9301 ext. 1258 Village of Casselman Alain Castonguay Operator 613-223-8975 Backup 613-764-3139 x 310 Landmark Towers Tower repair 905-719-8872 6.0 Related Documents Procurement of Goods and Services Policy Supplier’s proof of product quality / accreditation (when available) Record of Strength of Sodium Hypochlorite 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued July 12, 2010 1 Updated to include new supplier. September 2, 2010 2 Reflect change in source of treated water. December 15, 2010 3 Additional suppliers / Update phone/email April 14, 2011 4 Updated to reflect corrective actions following Audit December 1, 2011 5 Updated to reflect new suppliers/contractors February 9, 2012 6 Updated to reflect new contact numbers August 9, 2012 7 Updated to reflect current suppliers/contractors August 20, 2013 8 Updated to reflect current suppliers/contractors and include OnWARN June 4, 2014 9 Updated to reflect current organizational structure and to update the suppliers/contractors February 11, 2015 10 Updated to reflect current suppliers/contractors March 17, 2015 11 Updated to reflect current suppliers/contractors Township of Russell Rev: 11 March 17, 2015 Page 7 of 7 QMSP-05-Essential Supplies and Services Page 178 of 389 Regular Council Meeting 02 Nov 2015 Appendix F / QMSP-06 Review and Provision of Infrastructure Page 179 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-06 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 2 Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services REVIEW and PROVISION of INFRASTRUCTURE 1.0 Purpose To describe the procedure for reviewing the adequacy of infrastructure necessary to operate and maintain the Township of Russell Drinking Water System (DWS). 2.0 Scope Applies to the Township of Russell DWS. 3.0 Responsibility Executive Director of Infrastructure Services / Top Management Manager of Infrastructure Services Office Manager / QMS Representative Supervisors 4.0 Definitions Infrastructure – the set of interconnected structural elements that provide the framework for supporting the operation of the drinking water system, including buildings, workspace, process equipment, hardware, and software. 5.0 Procedure 5.1 On an annual basis, the Executive Director of Infrastructure Services conducts a review of the DWS’s infrastructure to assess its adequacy. 5.2 The inputs to this review are based on: 1) the needs identified by operators; 2) past maintenance; 3) planned maintenance; 4) MOE compliance inspection report; 5) Planned growth; 6) Consumer complaints; 7) as well as information gathered in studies such as the Master Plan. Page 180 of 389 Regular Council Meeting 02 Nov 2015 5.3 The output of this review is documented in the Operational Budget, the Capital Budget and the 5-Year Capital Forecast table. It is submitted to the Owner as part as the budget process. As a result, Infrastructure Services is provided with the Council approved Operations and Capital Budget. 5.4 The Executive Director of Infrastructure Services ensures that results of the review are included as input to the Management Review process. 6.0 Related Documents Operations and Capital Budget Minutes of Management review 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued July 12, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles in Org chart. June 4, 2014 3 Updated to reflect new organizational structure. Township of Russell Rev: 3 June 4, 2014 Page 2 of 2 QMSP-06-Review and Provision of Infrastructure Page 181 of 389 Regular Council Meeting 02 Nov 2015 Appendix G / QMSP-07 Sampling, Testing and Monitoring Page 182 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-07 Township of Russell Revised: June 4, 2014 QMS Procedure Infrastructure Services Rev.#: 4 Pages: 1 of 4 Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services SAMPLING, TESTING AND MONITORING 1.0 Purpose To describe the procedure for sampling, testing and monitoring for drinking water quality for the Township of Russell. 2.0 Scope Applies to sampling, testing and monitoring conducted for the Township of Russell Water System. 3.0 Responsibility Office Manager of Infrastructure Services / QMS Representative Supervisor/ORO Operators 4.0 Definitions None 5.0 Procedure 5.1 All sampling, monitoring and testing is conducted at a minimum in accordance with SDWA O. Reg. 170/03. Adverse water quality incidents are responded to and reported as per regulation. 5.2 The Sampling Schedule and Monitoring Plan is maintained on an on- going basis by the Office Manager / QMS Rep. 5.3 Samplings are collected by operators according to the guidance document “Practices for the Collection and Handling of Drinking Water Samples, Version 2.0, April 1, 2009”. 5.4 Parameters such as chlorine residual at the Embrun Reservoir are monitored continuously. The parameters are listed on the appropriate Daily Operating Report. Results from continuous monitoring are captured by the SCADA system and are reviewed by a certified operator in accordance with the requirements of SDWA O. Reg. 170/03. They are compared with results of in-house testing. On a daily basis the OIC Page 183 of 389 Regular Council Meeting 02 Nov 2015 reviews the SCADA operation and records the verification on the Operator-on-call SCADA Screen Check form. 5.5 In-house process control activities are conducted daily by a certified operator and are listed and recorded on the Daily Operating Report. 5.6 The Daily Operating Reports are examined and signed by the ORO within 72 hours. 5.7 Any adjustment to the process is recorded in the logbook and on the Daily Operating Report. Any adjustment to the analyzers is made as per the manufacturer’s instructions. 5.8 Water is tested daily for chlorine residual at the sampling locations in the Distribution System. The flushing programs also include testing for chlorine residual. 5.9 Microbiological sample are taken in the Distribution System according to the Sampling Schedule. Maps of the Distribution System lay out the sampling locations. 5.10 All samples are submitted to an accredited laboratory. The accredited laboratory is identified as an essential supplier in the procedure QMPS-05 Essential Supplies and Services. 5.11 A Chain of Custody Form, including the sample details and the chlorine residual of the sample, is completed by the operator and submitted to the lab along with the sample. The results received from the lab are examined and signed by the ORO within 72 hours after the tests are conducted. The Chain of Custody Form is filed along with the results in the appropriate folder. 5.12 After the repair of a water main or service connection, the water is tested for chlorine residual as part of the procedure for waterman repair. 5.13 Sampling, Testing and Monitoring Results are maintained as per QMSP-01 Document and Records Control, and they are readily accessible to the Owner or the public upon request. As a minimum, the Owner is provided with a summary of the results in the Annual Summary Report as per SDWA O. Reg. 170/03 section 11 and schedule 22. The Management Review process outlined in QMSP-11 Management Review also includes a standing agenda item regarding results of water quality (see paragraph 5.2 a) and b) of the Management Review procedure). Results are compiled into the Annual Operating Report. Township of Russell Rev: 6 Dec 23, 2014 Page 2 of 4 QMSP-07-Sampling, Testing and Monitoring Page 184 of 389 Regular Council Meeting 02 Nov 2015 Table 1 - Sampling Schedule and Monitoring Plan Parameter Location of sample Frequency Free chlorine residual Treated water at Daily Total chlorine residual Embrun Reservoir and Daily Turbidity Distribution (E/M/R) Daily pH Distribution (E/M/R) Daily Microbiological samples Distribution (E/M/R) 8 per week Lead – Distribution Distribution Reduced Lead – Residential Residential Exempt Lead – Non-Residential Non-Residential Exempt Alkalinity (collect with Lead) Distribution Reduced Trihalomethanes, VOC Distribution 3 months Nitrate & nitrite Distribution 3 months Sodium Distribution 60 months Organics (PCB, Pesticides) Distribution – Reservoir 12 months* Inorganics Distribution – Reservoir 12 months* CHEMICALS Alkalinity Aluminum Chloride Conductivity Copper Distribution – Reservoir 12 months Dissolved Organic Carbon Iron Hardness Manganese Ammonia + Ammonium Sulphate Total Kjeldahl Nitrogen Total Dissolved Solids Zinc Fluoride 6.0 Related Documents Sampling Schedule and Monitoring Plan – Table 1 Sampling Results (from lab) Daily Operating Report Maps of Sampling Locations Practices for the Collection and Handling of Drinking Water Samples, V. 2.0, Apr 1, 2009 (MOE document) QMSP-01 Document and Records Control QMPS-05 Essential Supplies and Services QMSP-11 Management Review Operator on-call SCADA Screen Check Annual Summary Report Township of Russell Water System Annual Operations Report Township of Russell Rev: 6 Dec 23, 2014 Page 3 of 4 QMSP-07-Sampling, Testing and Monitoring Page 185 of 389 Regular Council Meeting 02 Nov 2015 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles in Org chart. August 9, 2012 3 Updated to revise Table 1 June 4, 2014 4 Updated to reflect new organizational structure November 27, 2014 5 Updated to reflect current sampling points December 23, 2014 6 Updated to revised Table 1 Township of Russell Rev: 6 Dec 23, 2014 Page 4 of 4 QMSP-07-Sampling, Testing and Monitoring Page 186 of 389 Regular Council Meeting 02 Nov 2015 Appendix H / QMSP-08 Measurement and Recording Equipment Calibration and Maintenance Page 187 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-08 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 4 Reviewed by: Approved by: QMS Rep / Office Manager Infrastructure Services Executive Director of Infrastructure Services MEASUREMENT and RECORDING EQUIPMENT CALIBRATION and MAINTENANCE 1.0 Purpose To describe the procedure for calibration and maintenance of measurement and recording equipment for the Township of Russell Drinking Water System. 2.0 Scope Applies to measurement and recording equipment for the Township of Russell Drinking Water System. 3.0 Responsibility Office Manager of Infrastructure Services / QMS Representative Supervisors Operators 4.0 Definitions None 5.0 Procedure 5.1 The Office Manager / QMS Rep establishes and maintains a list of all measurement and recording devices and associated calibration schedules based on the information provided by the Water System Supervisors. 5.2 Water System Supervisors are responsible for ensuring calibrations of all measurement and recording devices and calibrations and maintenance activities are carried out in accordance with procedures specified in the manufacture’s manual. The Supervisors ensure that calibration services are provided by qualified personnel that calibration is simultaneously verified by Operator. 5.3 The Supervisors ensure that any notifications required by applicable legislation are completed and documented within the specified time period, if any measurement device does not meet its specified performance requirements during calibration. 5.4 Calibration and maintenance records and maintenance/equipment manuals are maintained as per QMSP-01 Document and Records Control. Page 188 of 389 Regular Council Meeting 02 Nov 2015 Table 1 – Hach Equipment Annual Calibration Item Qty Description D 1 Hach DR2000 Lab Spectrophotometer S/N 950700035783 E 1 Hach DR2500 Lab Spectrophotometer S/N 020200002395 F 2 Hach HQ11d ph. meter S/N 080100017498, 080100017476 G 1 Hach Ratio Turbiditimeter S/N 931000004021 H 1 Hach HQ30d LDO. meter S/N 080700023289 I 5 Hach Pocket colorimeter S/N 05010C021662, 05010C021748, 05010C021665, 06080D054797, 06080D054763 Township of Russell Rev: 3 June 4, 2014 Page 2 of 4 QMSP-08-Measurement and Recording Equipment Calibration and Maintenance Page 189 of 389 Regular Council Meeting 02 Nov 2015 Table 2 – Annual Calibration CHART LEVEL PRESSURE RECORDER FLOW METER INSTRUMENTATION SENSOR SENSOR C6 F8 I11 L11 P4 C20 F16 I12 L12 P5 C21 F17 I13 P6 C22 I14 C23 I15 C24 I16 C25 LOCATION PARAMETER ID CHART RECORDER C6 Marionville Booster Pump Effluent flow C20 Russell Water Tower Chlorine C21 Marionville Water Tower Chlorine C22 Embrun Water Tower Chlorine C23 Embrun Reservoir INFEED CCR1 C24 Embrun Reservoir EMBRUN WATER CCR2 C25 Embrun Reservoir RUSSELL WATER CCR3 FLOW METER F16 Embrun Reservoir Embrun Distribution FE/FIT-01 F17 Embrun Reservoir Russell Distribution FE/FIT-02 INSTRUMENTATION I11 Russell Water Tower Chlorine I12 Marionville Water Tower Chlorine I13 Embrun Water Tower Chlorine FRC-01 I14 Embrun Reservoir Feedermain TRC-01 FRC-02 I15 Embrun Reservoir Intermediate TRC-02 FRC-03 I16 Embrun Reservoir Wet Well TRC-03 LEVEL SENSOR L2 Russell Russell water tower pressure L3 Embrun Embrun water tower pressure L4 Marionville Marionville water tower pressure L11 Embrun Reservoir Embrun Reservoir LIT-01 L12 Embrun Reservoir Russell Reservoir LIT-02 PRESSURE SENSOR P4 Embrun Reservoir Embrun Distribution Pressure PT-01 P5 Embrun Reservoir Russell Distribution Pressure PT-02 P6 Embrun Reservoir Embrun Fill Pressure PT-03 Township of Russell Rev: 3 June 4, 2014 Page 3 of 4 QMSP-08-Measurement and Recording Equipment Calibration and Maintenance Page 190 of 389 Regular Council Meeting 02 Nov 2015 Annual calibrations are performed to ensure proper analog outputs for reporting and logging purpose. The chart recorders are tested based on a 4-20ma calibrator and a Multimeter (3 point tested, 0% @ 4ma, 50% @ 12ma, 100% @ 20ma). Pen positions were also verified and adjusted. 6.0 Related Documents QMSP-01 Document and Records Control QMSP-05 Essential Supplies and Services Calibration/Maintenance Record Facility Logbook Equipment Manuals 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect revisions following audit June 4, 2014 3 Updated to reflect new organizational structure. Township of Russell Rev: 3 June 4, 2014 Page 4 of 4 QMSP-08-Measurement and Recording Equipment Calibration and Maintenance Page 191 of 389 Regular Council Meeting 02 Nov 2015 Appendix I / QMSP-09 Emergency Management Page 192 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-09 Township of Russell Revised: June 2 , 2015 Infrastructure Services QMS Procedure Rev.#: 20 Pages: 1 of 20 Reviewed by: Approved by: Cathy Parent, Office Manager of Infrastructure Craig Cullen, Executive Director of Services/QMS Rep Infrastructure Services EMERGENCY MANAGEMENT 1.0 Purpose To describe the procedure for maintaining a state of emergency preparedness for the Township of Russell Drinking Water System (DWS). 2.0 Scope Applies to potential emergency situations or service interruptions identified for the Township of Russell DWS. 3.0 Responsibility CAO / Top Management Executive Director of Infrastructure Services / Top Management Director of Public Safety and Enforcement / CEMC Manager of Infrastructure Services Office Manager of Infrastructure Services / QMS Representative Supervisors of Water and Wastewater Division of Infrastructure Services / ORO Operators Communication and Marketing Officer Foreman, Robert Excavation 4.0 Definitions DWO = City of Ottawa Drinking Water Operations Operator = Township of Russell Operator-on-Call /Operator-in-charge (OIC) Supervisor/ORO = Township of Russell Overall Responsible Operator DWQMS = Drinking Water Quality Management Standard QMS = Quality Management System CEMC = Community Emergency Management Coordinator Robert Excavation = Foreman on-call for repair IPEX Technical Rep = Municipal Representative IPEX Inc. EOHU, MOH = Eastern Ontario Health Unit, Ministry of Health MOE = Ministry of Environment ONWARN = Ontario Water/Wastewater Agency Response Network Operating Authority = Infrastructure Services (IS) Water Division Page 193 of 389 Regular Council Meeting 02 Nov 2015 Procedure 4.1 The implementation team (QMS Rep and Supervisors) have established the Emergency Procedures and have produced the Standard Operating Procedures (SOPs) included in the Contingency Plan for the Township of Russell Drinking Water System. The procedures are reviewed and approved by the Executive Director of Infrastructure Services. 4.2 The Emergency Procedures in Table 1 define the processes for response and recovery for each of the key emergency situations/service disruptions. 4.3 The Township of Russell has established a list of potential emergency situations or service interruptions. These are: . Broken Feedermain . Prolonged Power Outage . Complete System Failure at Embrun Reservoir . Contamination of Water . Loss of Source (water supply and firefighting) . Structural Damage to Pump House or loss caused by Natural Disaster (Earthquake) . Pandemic . Vandalism . Major Fire at water facility . Boil Water Advisory 4.4 An emergency contact list is contained in Table 2 and is updated at least annually. Procedures for communication during emergency situations or service interruptions are set out in the individual procedures. 4.5 All staff are trained in specific emergency situations as appropriate. Testing of the procedures also provides training. The Emergency Procedure is reviewed annually and at least one emergency protocol must be tested each year. 4.6 A third-party consultant reviews the emergency protocols with all staff at least once per year. 4.7 All training and testing is documented. Township of Russell Rev: 20 June 2, 2015 Page 2 of 20 QMSP-09-Emergency Management Page 194 of 389 Regular Council Meeting 02 Nov 2015 Table 1 EMERGENCY PROCEDURES TOWNSHIP OF RUSSELL DRINKING WATER SYSTEM (DWS) Emergency Procedure Broken Feedermain In the event that a leak is detected by the City of Ottawa DWO and (Mitch Owens to upon notification by the City of Ottawa DWO, the Township of Russell Embrun Reservoir) Operator (OIC) shall: 1. Locate isolation chambers and turn off valves to isolate break. 2. Contact Ottawa DWO to shut down all pumps feeding the broken line after water break is isolated. 3. Assess the break for impacts, resources required for repair and timing estimates. Operator (OIC) shall contact: 4. Manager of Infrastructure Services (IS) to report findings. 5. Supervisor/ORO to report. 6. City of Ottawa DWO (in the event the leak was detected by Township of Russell DWS Operator). 7. City of Ottawa 311 8. Additional backup staff. 9. Robert Excavation Foreman for repair. 10. CEMC / Bylaw Enforcement Officer for road/lane closure. 11. Fire Dispatch to inform of potential reduction of water and to inform OPP, Ambulance and 311 to inform of road/lane closure. 12. City of Ottawa City of Ottawa Infrastructure Services and Community Sustainability and United Counties to report street cut, road or lane closure. 13. Office Manager/QMS Representative to report to MOH and MOE if required. 14. IPEX Technical Representative. Robert Excavation shall: 15. Answer the pager call within 15 minutes after a call from the Township of Russell OIC and access the location of the repair; begin mobilization of manpower and equipment and arrange for emergency locates within one (1) hour from the time of request. Robert Excavation shall contact: 16. Ontario One-Call for emergency locates. Operator (OIC) shall: 17. Notify consumers of interruption of service. 18. Initiate the repair. Township of Russell Rev: 20 June 2, 2015 Page 3 of 20 QMSP-09-Emergency Management Page 195 of 389 Regular Council Meeting 02 Nov 2015 Emergency Procedure 19. Arrange for alternate water source if it appears to be an extended outage. Notify City of Ottawa DWO for alternate water supply 20. Notify water hauler truck. 21. Install bypass manually with a double-check valve from Russell to Ottawa feedermain (if necessary). 22. Follow re-chlorination procedure if feedermain is de- pressurized. 23. Check chlorine residual before putting the feedermain back in service. 24. Record the incident in the Facility Log and Operator’s Log Book. Robert Excavating shall: 25. Complete the City of Ottawa road cut permit application within 24 hours. Office Manager / QMS Representative shall: 26. Follow O.Reg. 170/03 procedure for reporting Adverse (if applicable.). 27. Provide verbal and written notification to MOH and MOE SAC. 28. Provide written notification when resolved. Manager of Infrastructure Services shall contact: 29. Executive Director of Infrastructure Services. 30. Director of Public Safety and Enforcement / CEMC). 31. Mayor 32. CAO 33. Communication Officer (if required) for social media. 34. Update above contacts as emergency progresses. Prolonged Power Operator (OIC) shall: Outage 1. Check SCADA computer to determine if back-up UPS is working. 2. Check SCADA to determine if generators are working. 3. Reset alarms on computer. 4. Reset equipment. Operator (OIC) shall contact: 5. Manager of Infrastructure Services (IS). 6. Supervisor / ORO 7. Operators for backup monitoring. 8. Hydro One or Embrun Hydro to report outage and obtain estimated time of power restoration. 9. Update Manager of IS 10. Generator maintenance contractor. 11. Generator supplier for back-up unit. 12. Fuel supplier for generators. Township of Russell Rev: 20 June 2, 2015 Page 4 of 20 QMSP-09-Emergency Management Page 196 of 389 Regular Council Meeting 02 Nov 2015 Emergency Procedure 13. Electrician to hook-up back-up unit. 14. City of Ottawa DWO. 15. Record the incident in the Facility Log and Operator’s Log. Manager of Infrastructure Services shall contact: 16. Executive Director of Infrastructure Services. 17. Director of Public Safety and Enforcement / CEMC 18. Mayor 19. CAO 20. Update above contacts as emergency progresses. Complete System Operator shall contact: Failure at Embrun 1. City of Ottawa DWO Reservoir 2. Manager of Infrastructure Services 3. Supervisor / ORO 4. Operators for backup monitoring 5. Fire Dispatch to inform of restricted water usage. 6. Supplier of backup water pumps. 7. Water hauling truck. Operator shall: 8. Check for temporary bypass. 9. Monitor water reserve levels. 10. Record the incident in the Operator’s Log Book. Office Manager / QMS Representative shall: 11. Follow O.Reg. 170/03 for reporting AWQI. 12. Provide verbal and written notification to MOH and MOE SAC. 13. Follow procedure to inform consumers if boil water advisory is directed by MOH. 14. Provide written notification when resolved. Manager of Infrastructure Services shall contact: 15. Executive Director of Infrastructure Services 16. Director of Public Safety and Enforcement / CEMC. 17. Mayor 18. CAO 19. Communication Officer for social media. 20. Update above contacts as emergency progresses. Contamination of Operator shall: Water 1. Isolate contaminated area. 2. Determine source of contamination. 3. Assess for impacts, resources required and timing estimates. Operator shall contact: 4. Manager of Infrastructure Services 5. Supervisor/ORO 6. City of Ottawa DWO Township of Russell Rev: 20 June 2, 2015 Page 5 of 20 QMSP-09-Emergency Management Page 197 of 389 Regular Council Meeting 02 Nov 2015 Emergency Procedure 7. Office Manager / QMS Rep to report to MOH and MOE. Operator shall: 8. Follow disinfection, chlorination procedures. 9. Flush distribution. 10. Record the incident in the Facility Log and Operator’s Log. Office Manager / QMS Representative shall: 11. Follow O.Reg. 170/03 procedure for reporting Adverse. 12. Provide verbal and written notification to MOH and MOE SAC. 13. Follow procedure to inform consumers if a Boil Water Advisory is directed by MOH. 14. Provide written notification when resolved. Manager of Infrastructure Services shall contact: 15. Executive Director of Infrastructure Services 16. Public Safety and Enforcement / CEMC 17. Mayor 18. CAO 19. Infrastructure Services Social Media Administrator. 20. Communication Officer for social media. 21. Update above contacts as emergency progresses. Township of Russell Rev: 20 June 2, 2015 Page 6 of 20 QMSP-09-Emergency Management Page 198 of 389 Regular Council Meeting 02 Nov 2015 Loss of Source Operator shall contact: (Water Supply and 1. Supervisor/ORO Firefighting) 2. Manager of Infrastructure Services. (Refer to WSP water 3. Fire Dispatch to inform of loss of water supply and to use an system 2014 alternate firefighting source (river). Uncommitted 4. Operators for backup. Reserve Capacity 5. Ottawa DWO report) 6. Office Manager / QMS Representative. 7. Social Media Administrator. 8. Communication Officer. 9. Provide regular updates to Supervisors, Managers, Ottawa DWO. Supervisor / ORO shall contact: 10. Ottawa DWO for updates. 11. Manager of Infrastructure Services to provide regular updates as event progresses. Manager of Infrastructure Services shall contact: 12. Executive Director of Infrastructure Services. 13. Public Safety and Enforcement / CEMC. 14. Mayor 15. CAO 16. Social Media Administrator 17. Communication Officer for social media. 18. Update above contacts as emergency progresses. Operator shall: 19. Determine levels of water in reserve and the expected length of time of the loss of source water. 20. Monitor water level. 21. Record the incident in the Facility Log and the Operator’s Log. 12-hour Loss of Source Water 22. Executive Director of Infrastructure Services together with the Director of Public Safety/CEMC shall determine if assistance from Community Control Group is required. If required, the CEMC shall contact volunteers i.e. Firefighters, Red Cross. 23. Executive Director of Infrastructure Services shall determine if operational assistance is required from OnWARN. If required the Office Manager / QMS Rep shall contact OnWARN. 24. Social Media Administrator shall post public notices on website and other social media including portable message boards. 24-hour Loss of Source Water or greater than 24 hours 25. Determine alternate water source. 26. Advise Fire Dispatch to use another source for firefighting. 27. Restrict water – public notice on website, social media, and portable message boards. Township of Russell Rev: 20 June 2, 2015 Page 7 of 20 QMSP-09-Emergency Management Page 199 of 389 Regular Council Meeting 02 Nov 2015 28. Executive Director of Infrastructure Services together with the Director of Public Safety/CEMC shall determine if assistance from Community Control Group is required. If required, the CEMC shall contact volunteers i.e. Firefighters, Red Cross. 29. Executive Director of IS shall determine if operational assistance is required from OnWARN. 30. Executive Director of Environmental Services together with the Director of Public Safety/CEMC shall determine the necessary resources. 31. Supervisor / ORO to contact City Ottawa DWO for water haulage. 32. Supervisor / ORO to contact Villeneuve for water haulage. 33. Social Media Administrator shall post public notices on website, portable notice boards, social media and at public buildings. 34. Feed point could change depending the reason for lack of service. 35. Entry point setup at Reservoir. 36. Test quality of disinfectant, test residual and log tanker number before entry to Reservoir. 37. Follow chlorination standard procedures for hoses from truck to Reservoir. Office Manager / QMS Representative shall: 38. Contact OnWARN for backup Operators if required. 39. Follow .Reg. 170/03 procedure for reporting Adverse if applicable. 40. Provide verbal and written notification to MOH and MOE SAC. 41. Follow procedure to inform consumers if a Boil Water Advisory is directed by MOH. 42. Provide written notification when resolved. Executive Director and/or Manager of Infrastructure Services shall provide daily debrief updates during the event to: 1. Director of Public Safety and Enforcement / CEMC. 2. Mayor 3. CAO 4. Supervisors 5. Office Manager / QMS Rep 6. Communication Officer. 7. Social Media Administrator. Township of Russell Rev: 20 June 2, 2015 Page 8 of 20 QMSP-09-Emergency Management Page 200 of 389 Regular Council Meeting 02 Nov 2015 Structural Damage Operator shall: to Pump House or 1. Assess damage impacts, resources required for repair and Loss caused by timing estimates. Natural Disaster (Earthquake) 2. Isolate problem area. 3. Shut off the water lines. Close main in flow and out flow line at the Embrun Reservoir. Operator shall contact: 4. Manager of Infrastructure Services (ES) to report findings. 5. Supervisor / ORO to report. 6. City of Ottawa DWO to report. 7. Operators and other staff for additional backup. 8. Maintenance contractors for repair. 9. Pipe Supplier. 10. CEMC / Bylaw Enforcement Officer for road / lane closure. 11. Fire Dispatch to inform of potential reduction of water and road/lane closure. 12. OPP and Ambulance to inform of road/lane closure. 13. Ontario One-Call for emergency locates. 14. City of Ottawa Public Works, Township of Russell Public Works United-Counties to report street cut, road or lane closure. 15. Office Manager / QMS Representative shall report to MOH and MOE if required. Operator shall: 16. Notify consumers of interruption of service. 17. Initiate repair and monitor water reserve levels. 18. Arrange for alternate water source if it appears to be an extended outage. (Refer to Alternate Water Supply Procedure in Contingency Plan). 19. Install temporary water main above-ground. 20. Follow re-chlorination procedure if feedermain is de- pressurized. 21. Check chlorine residual before putting the feedermain back in service. 22. Record the incident in the Facility Log and Operator’s Log. Office Manager / QMS Representative shall: 23. Follow O.Reg. 170/03 procedure for reporting Adverse. 24. Provide oral and written notification to MOH and MOE SAC. 25. Follow procedure to inform consumers if a Boil Water Advisory is directed by MOH. 26. Provide written notification when resolved. Manager of Infrastructure Services shall contact: 27. Executive Director of Infrastructure Services 28. Public Safety and Enforcement / CEMC 29. Mayor 30. CAO, Communication Officer and Social Media Administrator. 31. Update above contacts as emergency progresses. Township of Russell Rev: 20 June 2, 2015 Page 9 of 20 QMSP-09-Emergency Management Page 201 of 389 Regular Council Meeting 02 Nov 2015 Pandemic Operator shall contact: 1. Supervisor/ORO and/or 2. Manager of Infrastructure Services Manager of Infrastructure Services shall contact: 1. Executive Director of Infrastructure Services. 2. Director of Public Safety and Enforcement / CEMC. 3. Mayor 4. CAO 5. Communication Officer for social media. 6. Update the ORO and above contacts as emergency progresses. Office Manager / QMS Rep shall contact: 7. OnWARN for backup certified Operator in order to maintain essential services. Manager of Infrastructure Services shall: 8. Implement Township of Russell Pandemic Procedures and directives from EOHU Medical Officer of Health. 9. Record the incident for CEMC updates. Operators shall: 10. Record the incident in the Facility Log and Operator`s Log Book. Vandalism Operator shall contact: 1. OPP to report. 2. Manager of Infrastructure Services (IS). 3. Supervisor / ORO. 4. Operators and other staff for backup if required. Operator shall: 5. Inspect and assess damage for impacts, resources required for repair and timing estimates. 6. Initiate repairs. 7. Record the incident in the Facility Log and the Operator’s Log. Manager of Infrastructure Services shall contact: 8. Executive Director of Infrastructure Services 9. Director of Public Safety and Enforcement / CEMC. 10. Mayor 11. CAO 12. Municipal Insurance Company. 13. Update above contacts as emergency progresses. Township of Russell Rev: 20 June 2, 2015 Page 10 of 20 QMSP-09-Emergency Management Page 202 of 389 Regular Council Meeting 02 Nov 2015 Major Fire at water Operator shall contact: facility 1. Fire Dispatch. 2. Manager of Infrastructure Services. 3. Supervisor / ORO. 4. SCADA service technician. 5. City of Ottawa DWO Operator shall: 6. Inspect and assess damage for impacts, resources required for repair and timing estimates. 7. Record the incident in the Facility Log and the Operator’s Log. 8. Initiate repair of fire damage at specific facility as follows: a) Embrun Reservoir Bypass direct flow from Ottawa to Township of Russell Distribution. b) Marionville Transfer Station Open bypass system and monitor. Manager of Infrastructure Services shall contact: 9. Executive Director of Infrastructure Services. 10. Director of Public Safety and Enforcement / CEMC. 11. Mayor 12. CAO 13. Municipal Insurance Company. 14. Chief Building Inspector. Boil Water Operator shall contact: Advisory 1. Manager of Infrastructure Services. 2. Supervisors / ORO. 3. Office Manager / QMS Representative. 4. Drinking Water Inspector, MOE Manager of Infrastructure Services shall contact: 5. Executive Director of Infrastructure Services. 6. Director of Public Safety and Enforcement / CEMC. 7. Mayor 8. CAO 9. Communications Officer. 10. Social Media Administrator 11. Operating Authorities / ORO of nearby communities (Casselman, Limoges) Operator shall: 12. Record incident in the Facility Log and the Operator`s log. 13. Follow all directives from EOHU 14. Follow Contingency Plan Office Manager / QMS Rep shall: 15. Obtain MOH official warning notices. 16. Coordinate posting of notices with: a) Director of Public Safety and Enforcement / CEMC b) Communication Officer c) Social Media Administrator. Township of Russell Rev: 20 June 2, 2015 Page 11 of 20 QMSP-09-Emergency Management Page 203 of 389 Regular Council Meeting 02 Nov 2015 Communication Officer shall contact: 17. Media Social Media Administrator shall: 18. Post warning notice on www.russell.ca and other social media. Director of Public Safety and Enforcement / CEMC shall contact: 19. Council and Department Heads 20. Medical clinic 21. Dental Clinics 22. School Boards 23. Daycares 24. Retirement and Senior Residences 25. Restaurants – Food premises Director of Public Safety and Enforcement / CEMC shall: 26. Post MOE official warning notices in prominent locations: a) Post office b) Libraries c) Town Hall d) Pharmacies e) Website f) Arenas g) Public Buildings, i.e. Legion 27. Deliver door hanger notices door-to-door. Executive Director and/or Manager of Infrastructure Services shall provide daily debrief updates during the event to: 8. Director of Public Safety and Enforcement / CEMC. 9. Mayor 10. CAO 11. Communication Officer. 12. Social Media Administrator. 13. Supervisors / ORO 14. Office Manager / QMS Rep. Township of Russell Rev: 20 June 2, 2015 Page 12 of 20 QMSP-09-Emergency Management Page 204 of 389 Regular Council Meeting 02 Nov 2015 Table 2 EMERGENCY CONTACT LIST Internal Contact Phone Cell Reason For Contacting Who Contacts Emergency involving 613-443-3066 ext 2307 Mayor 613-915-1975 contamination of treated water, Manager of IS Pierre Leroux public safety, media communications. CAO Emergency involving Jean Leduc 613-443-3066 ext 2336 613-818-2725 contamination of treated water, Manager of IS public safety, media communications. Executive Director of 613-620-2151 613-443-1747 All Emergencies Manager of IS Infrastructure Services (IS) Director of Public Safety and 613-443-3066 ext 2320 Emergency involving Public Enforcement / CEMC After hours press 8 613-913-0295 Operator Safety and Enforcement Millie Bourdeau Bylaw Enforcement Officer 613-443-3066 ext 2313 613-913-8377 Road closure / Lane Reduction Operator Jason Laplante After hours press 8 613-325-3357 Manager of Infrastructure 613-443-5078 x 222 Services (IS) 613-223-0701 All Emergencies. Operator Jonathan Bourgon Financial Authorization. Alternate: Jacques Grégoire 613-229-3831 Communication Officer 613-443-3066 x 2342 613-808-6333 Emergency involving Manager of IS Tina Collins media/public communications. Supervisor / ORO 613-443-1747 (24/7) 613-913-5271 All Emergencies. Operator Alain Clément Authorization and guidance Supervisor / ORO 613-229-3831 All Emergencies 613-443-1747 (24/7) Operator Jacques Grégoire Authorization and guidance Operator-On-Call / OIC 613-443-1747 (24/7) Pager 613-239-9478 Operations and Maintenance Message Centre / Backup Operator Pager 613-239-9480 ORO QMS Representative 613-443-1747 (24/7) 613-223-4686 Cathy Parent 613-524-5589 Report to MOH and MOE Laboratory or QMS Rep Back-up 613-443-1747 (24/7) Operator Matthew Gulliver 613-880-8484 Social Media Administrator 613-443-1747 (24/7) Matthew Gulliver 613-880-8484 Post public notice on Office Manager/QMS Social Media Administrator www.russell.ca website Rep Back-up 613-443-1747 (24/7) Patricia Décoeur Public Works Supervisor 613-443-5078 613-229-1304 Road or lane closure Operator Denis Pelletier Road cut Township of Russell Rev: 20 June 2, 2015 Page 13 of 20 QMSP-09-Emergency Management Page 205 of 389 Regular Council Meeting 02 Nov 2015 Operations Contact Phone Cell Reason For Contacting Who Contacts OnWARN Provide backup Operator to Office Manager/QMS 705-748-9301 x 1258 www.onwarn.org maintain essential services Rep City of Ottawa DWO 613-580-2424 Notify / Report emergency Operator Process Supervisor Lemieux Ext. 22012 situation Process Supervisor Britannia Ext. 22109 Emergency 613-728-9644 613-229-9658 Casselman WTP 613-764-3139 x310 613-223-8975 To inform the Casselman Operator Alain Castonguay 613-783-9839 pager Operating Authority that we are [email protected] in an emergency situation i.e. BWA Limoges Water system 613-443-2195 613-316-0475 To inform the Limoges Operator Denis Roy ORO Operating Authority that we are [email protected] in an emergency situation i.e. BWA Ministry Contact Phone Cell Reason For Contacting Who Contacts Fax written Ministry of Health (MOH) notification to: Office Manager/QMS Cornwall Adverse Water Quality Incident 800-267-7120 613-938-9707 Rep Hawkesbury Reporting 613-632-4369 [email protected] Fax written Office Manager /QMS Ministry of Environment Adverse Water Quality Incident 800-268-6060 notification to: Rep (MOE) Reporting 800-268-6061 Spills Action Centre (SAC) Spills Reporting Ministry of Labour 800-267-1916 Trenching Operator Township of Russell Rev: 20 June 2, 2015 Page 14 of 20 QMSP-09-Emergency Management Page 206 of 389 Regular Council Meeting 02 Nov 2015 911 to report a life threatening situation Non-life threatening Contact Phone Cell Reason For Contacting Who Contacts Fire Department Dispatch 613-632-1105 Brain Duhamel 613-229-3048 Emergency involving fire Operator Hawkesbury Distribution hydrants, loss/reduced water group: GP MUNHAW supply, road/lane closure. Incendies Bruce Armstrong 613-852-3056 OPP Emergency involving public Operator 888-310-1122 safety, vandalism. Road or lane closure Ambulance 613-739-1918 Emergency Road or lane closure Operator Essential Suppliers and Contractors Contact Phone Reason For Contacting Who Contacts Cell Univar 800-263-9451 Chemicals – chlorine, sodium Operator sulphate Canada Colors & Chemical 514-338-2343 Ammonium sulphate Operator Gord’s Mechanical Service 613-443-1977 613-355-1977 Mechanical repairs Operator Gord Thomas Landmark Municipal Services 905-319-7700 Elevated water towers Operator United Rental 613-745-3060 Water pump Operator Generator Surgeson Electric 613-933-2355 Motor supplier Operator Electrician, Gaston Dumoulin 613-551-9067 613-632-6226 Electrical/electronic repairs Operator Ext 0221 or 0222 Electrician, André Clément 613-443-2422 Electrical repairs Operator Gentech Services 613-742-8833 Generator Service Operator Pagenet (after hours) 613-787-5513 613-277-6798 Embrun Co-op 613-443-2892 ext 4 762-3509 Fuel supply for generators Operator Metcon Sales 905-738-2355 Chemical Feed System Operator Floval Equipment – Todd 613-445-8688 Equipment supplies Operator McLaren Township of Russell Rev: 20 June 2, 2015 Page 15 of 20 QMSP-09-Emergency Management Page 207 of 389 Regular Council Meeting 02 Nov 2015 SCADA and Calibration services Capital Controls Brad Lavallée 613-248-1999 C 613-325-0983 H 613-590-7843 SCADA service and repair Operator Marc Lavoie C 613-447-3474 H 613-673-1453 Claude Lavoie 613-899-4999 Michel Boucher 819-923-8166 Professional Radio Service 613-258-9094 613-880-4999 SCADA service and supply Operator Sean Huntley Re-route radio signal. Hach Sales and Services 800-665-7635 Calibration Hach laboratory Operator [email protected] equipment sales and service Utilities Locates Contact Phone Reason For Contacting Who Contacts Cell Ontario One-Call 800-400-2255 Locating Bell, Gas, Hydro One, Operator (ID #08053) Cablevision Private locator christina.halagah@promark- telecon.ca Excavating, Traffic Safety, Roads, Construction, Valve Repair, Hydro excavation, Waterworks Supplies Contact Phone Reason For Contacting Who Contacts Cell Trenching 800-267-1916 x2838 Operator [email protected] Robert Excavation 613-443-2311 Brian 613-223-4165 Feedermain repair and Operator Emergency Pager 613-783-0668 Robert home Excavating / Pipe supplier 613-443-1261 Bertrand Excavation 613-797-6710 Excavating Operator Alain Bertrand 613-443-5130 Gerry Leroux Excavation 613-445-3222 613-223-4161 Excavating Operator Keith Marenger United Counties of P-R 613-443-3004 613-223-7776 Road cut and Operator Public Works Embrun garage Road or lane reduction/closure Pierre-Paul Beauchamp LSC Sanitation 613-443-5153 613-229-1922 Hydro Excavation with vacuum Operator Emergency : 613-274-5675 truck City of Ottawa Infrastructure 311 or Notify road cut, road/lane Operator Services and Community 613-580-2400 closure Sustainability (24-hour contact IPEX Inc. Technical Rep 1-800-268-4664 Broken feedermain Operator 613-762-4151 Township of Russell Rev: 20 June 2, 2015 Page 16 of 20 QMSP-09-Emergency Management Page 208 of 389 Regular Council Meeting 02 Nov 2015 Water Haulage Truck Service Contact Phone Reason For Contacting Who Contacts Cell Villeneuve Tank Lines / Water truck service Operator Water Transport 613-538-2461 613-330-5335 George Villeneuve Russ Keenan Water Haulage 613-822-4733 Water truck service Operator Telephone Answering Service and Pager Contact Phone Reason For Contacting Who Contacts Cell On Call Message Centre 613-238-3262 Backup telephone answering Office Manager/QMS [email protected] 613-239-4322 service Rep Margaret Barnaby [email protected] 1-800-305-7907 Rogers Pager Snow Removal Contact Phone Reason For Contacting Who Contacts Cell Bertrand Excavating 613-797-6710 Snow removal Embrun Operator Alain Bertrand Honey Farms 613-774-4226 613-292-9469 Snow removal Russell Operator 613-445-1187 613-850-9482 Jacques Doré 613-761-8220 Snow removal hydrants Operator Marionville Laboratory Services Contact Phone Reason For Contacting Who Contacts Cell Exova Laboratories 613-727-5692 Re-test AWQI Office Manager/QMS Rep Media Email Reason For Contact Phone Who Contacts Contacting Le Reflet 613-443-2741 Emergency involving media Communications / public communications Officer Le Droit 613-562-0333 [email protected] Township of Russell Rev: 20 June 2, 2015 Page 17 of 20 QMSP-09-Emergency Management Page 209 of 389 Regular Council Meeting 02 Nov 2015 Winchester Press [email protected] CBC Radio One [email protected] SRC-TV Russell Villager 1-866-307-3541 [email protected] PR News Vision 613-446-6456 CBOF Radio Canada [email protected] School Boards Contact Phone Reason For Contacting Who Contacts Cell Upper Canada District School 613-933-6990 Public Safety Director of Public Board Safety and Russell Public School Enforcement / CEMC Rick Gales, Administrator, 14 Mill Street, Russell ON Maintenance & Operations Russell High School 982 North Russell Rd The Catholic District School 800-267-7136 613-229-1807 Public Safety Director of Public Board of Eastern Ontario Safety and Bernie Kehoe, Emergency Mother Theresa Catholic Enforcement / CEMC Preparedness Coordinator Elementary School 1035 Concession Street, Russell St. Thomas Aquinas Catholic High School 211 South Russell Rd. Conseil des écoles publiques 613-742-8960 Public Safety Director of Public de l’Est de l’Ontario - District Safety and 59 École publiques de la Rivière Enforcement / CEMC Castor 100 rue Maheu, Embrun ON Conseil scolaire district 613-678-0004 Public Safety Director of Public catholique de l’Est Ontario Safety and (CSDCEO) École catholique St-Jean Enforcement / CEMC Jacques Parisien 1045 Notre-Dame, Embrun ON École secondaire catholique Embrun 1276 St-Jacques, Embrun ON École catholique St-Joseph 1008 Russell Rd., Russell ON École La Croisée - 1215 St- Augustin, Embrun ON Conseil scolaire de district 613-744-2555 Public Safety Director of Public catholique du Centre-Est de Safety and l’Ontario (CSDCCEO) École Ste-Thérèse d’Avila - 9575 Enforcement / CEMC Gilles Galarneau, Marionville Rd. Surintendant Township of Russell Rev: 20 June 2, 2015 Page 18 of 20 QMSP-09-Emergency Management Page 210 of 389 Regular Council Meeting 02 Nov 2015 Dental Clinics Contact Phone Cell Reason For Contacting Who Contacts Public Safety Director of Public Dental Hygiene Care 299-6957 Safety and Enforcement / CEMC Dignard, Thain,Nguyen 443-3738 Altima Russell Dental Care 445-3505 Medical Clinics Contact Phone Cell Reason For Contacting Who Contacts Centre médical d’Embrun 613-443-3311 Public Safety Director of Public Safety and Centre de santé 613-443-3888 Enforcement / CEMC communautaire de l’Estrie Russell Medical Center 613-445-5333 Senior / Retirement Residences Contact Phone Reason For Contacting Who Contacts Cell Le Pavillon, Embrun 613-443-1690 Public Safety Director of Public Safety and Manoir St-Jacques, Embrun 613-443-2252 Enforcement / CEMC Prescott & Russell Housing Authority – Russell 800-363-2492 613-632-8501 Villa Ste-Thérèse, Marionville 613-445-5522 Non-emergency essential supplies/services and alternates are listed in Table 1 of QMSP-05. 5.0 Related Documents Emergency Procedures – Table 1 Emergency Contact List – Table 2 Emergency Training and Testing Contingency Plan Water System 2014 Uncommitted Reserve Capacity Township of Russell Rev: 20 June 2, 2015 Page 19 of 20 QMSP-09-Emergency Management Page 211 of 389 Regular Council Meeting 02 Nov 2015 6.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Transition to Ottawa water source June 1, 2010 2 Update phone numbers April 14, 2011 3 Updated to reflect current titles in Org chart. May 14, 2011 4 Updated to reflect conditions in Robert Excavating maintenance repair contract June 3, 2011 5 Include new procedure for boil water advisory June 14, 2011 6 Update contact list / phone numbers July 4, 2011 7 Update Table 1 and Table 2 November 30, 2011 8 Update Table 2 February 9, 2012 9 Update Table 2 August 9, 2012 10 Update Table 1 Prolonged Power Outage and update Table 2 Contact list July 11, 2013 11 Update Table 2 contacts including ONWARN August 9, 2013 12 Update Table 1 BWA procedure and Table 2 contacts June 4, 2014 13 Update procedure to reflect new organizational structure and to update procedure and contacts following emergency testing. November 3, 2014 14 Update Table 2 contact list December 17, 2014 15 Update Table 2 contact list following election. January 19, 2015 16 Update Table 2 contact list OIC Pager. February 2, 2015 17 Update Table 2 contact list OIC Pager. February 11, 2015 18 Update Table 2 contact list March 17, 2015 19 Update Table 2 contact list June 2, 2015 20 Update Table 2 contact list & include reference to WSP water system reserve capacity report Township of Russell Rev: 20 June 2, 2015 Page 20 of 20 QMSP-09-Emergency Management Page 212 of 389 Regular Council Meeting 02 Nov 2015 Appendix J / QMSP-10 Internal Audits Page 213 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-10 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 2 Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services INTERNAL AUDITS 1.0 Purpose To describe the procedure for conducting internal audits that evaluate the conformance of the Quality Management System (QMS) to the requirements of the Drinking Water Quality Management Standard (DWQMS). 2.0 Scope Applies to all activities within the scope of the QMS as documented in the Operational Plan. 3.0 Responsibility Executive Director of Infrastructure Services Manager of Infrastructure Services Office Manager / QMS Representative Supervisors 4.0 Definitions Internal Audit – a systematic and documented internal verification process that involves objectively obtaining and evaluating documents and processes to determine whether a quality management system conforms to the requirements of the DWQMS. Internal Auditor – person with skills, training and/or experience to conduct an internal audit. Non-conformity – non-fulfillment of a requirement. 5.0 Procedure 5.1 The Executive Director of Infrastructure shall ensure that an internal QMS audit is conducted at least once every 12 months by personnel with adequate skills, training and/or experience. 5.2 The audit criteria follow the DWQMS requirements as documented in the Internal Audit Checklist. Page 214 of 389 Regular Council Meeting 02 Nov 2015 5.3 The auditor(s) reviews the Operational Plan, the results of previous internal and external QMS audits, the status of corrective actions and other QMS-related documentation prior to the internal audit. 5.4 The auditor(s) follows the Internal Audit Checklist and engages in activities that may include asking questions, observing operations and reviewing documents and records. Non-conformities are recorded on the Internal Audit Checklist along with any additional comments and suggestions. 5.5 The completed Internal Audit Checklist is used to generate a final Internal Audit Report. The auditor(s) reviews the report and identified non-conformities with the Executive Director of Infrastructure Services and the QMS Rep. The Internal Audit Report and supporting documentation are filed by the QMS Rep and retained according to the Document and Record Control Procedure. 5.6 When a non-conformity is identified through the internal audit process, a corrective action request is generated to rectify the issue, specifying responsibility and a target date for resolution. The QMS Rep monitors the progress of the action taken related to the identified non-conformity until it is fully resolved. 5.7 The QMS Rep ensures that results of the internal audit are included as input to the Management Review process. 6.0 Related Documents Internal Audit Report Corrective Action Request Form QMSP-11 Management Review 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles in Org chart. June 4, 2014 3 Updated to reflect new organizational structure. Township of Russell Rev: 3 June 4, 2014 Page 2 of 2 QMSP-10-Internal Audits Page 215 of 389 Regular Council Meeting 02 Nov 2015 Appendix K / QMSP-11 Management Review Page 216 of 389 Regular Council Meeting 02 Nov 2015 Proc.: QMSP-11 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 3 Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services MANAGEMENT REVIEW 1.0 Purpose To describe the procedure for conducting a Management Review of the Quality Management System (QMS). 2.0 Scope Applies to the review of the QMS as documented in the Operational Plan. 3.0 Responsibility Executive Director of Infrastructure Services / Top Management Office Manager / QMS Representative Supervisors 4.0 Definitions Management Review – a formal (documented) meeting conducted at least once every 12 months by Top Management to evaluate the continuing suitability, adequacy and effectiveness of the Township of Russell Quality Management System. 5.0 Procedure 5.1 The Executive Director of Infrastructure Services shall conduct Management Review at least once every 12 months. Preparation 5.2 The standing agenda for Management Review meetings is as follows: a) Incidents of regulatory non-compliance, b) Incidents of adverse drinking water tests, c) Deviations from critical control limits and response actions, d) The efficiency of the risk assessment process, e) Internal and third-party audit results, f) Results of emergency response testing, g) Operational performance, h) Follow-up on action items from previous Management Reviews, Page 217 of 389 Regular Council Meeting 02 Nov 2015 j) The status of management action items identified between reviews, k) Changes that could affect the QMS, l) Consumer feedback, m) The resources needed to maintain the QMS, n) The results of the infrastructure review, o) Operational Plan is current in regard to content and updates, and p) Staff suggestions. The Office Manager / QMS Representative coordinates the Management Review and ensures that the agenda is distributed to all participants in advance of the Management Review meeting along with any related reference materials. Review Process 5.3 The Management Review participants review all data presented from input items listed in 5.2 a) to p) and make recommendations and/or initiate corrective action to address identified deficiencies as appropriate. 5.4 The participants identify if, where and when improvements to the QMS are required and may include opportunities for improvement related to: - the effectiveness of the QMS and related procedures - the ability of the Operating Authority to implement the QMS - the provision of adequate resources - consumer satisfaction. 5.5 The Management Review results shall identify action items, responsibilities for identified action items and timelines for each action item. Review output 5.6 The Office Manager / QMS Representative ensures that minutes of and action plans resulting from the Management Review meeting are prepared and distributed to the participants and the Owner. The minutes shall include but are not limited to: - Date and time of Management Review - Names of participants - Items reviewed - Decisions related to: a) Opportunities for improvement of the QMS b) The elimination of deficiencies in the QMS - A list of “action items” resulting from decisions made Township of Russell Rev: 3 June 4, 2014 Page 2 of 3 QMSP-11-Management Review Page 218 of 389 Regular Council Meeting 02 Nov 2015 - Recommendations for any resources (human or financial) needed for the maintenance or improvement of the QMS. 5.7 The minutes of the Management Review shall serve as the input for a summary report on the condition of the QMS. 5.8 The summary report shall be prepared by the QMS Rep, reviewed by the CAO, the Executive Director and Manager of Infrastructure Services and presented to Council by the Executive Director of IS. 5.9 The QMS Representative monitors the progress and documents the completion of corrective action requests resulting from the Management Review. 6.0 Related Documents Minutes of Management Review Corrective Actions Request Form Communications Procedure QMSP-04 7.0 Revision History Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles in Org chart. June 4, 2014 3 Updated to reflect the new organizational structure. Township of Russell Rev: 3 June 4, 2014 Page 3 of 3 QMSP-11-Management Review Page 219 of 389 Regular Council Meeting 02 Nov 2015 REPORT TO COUNCIL: RAPPORT AU CONSEIL: IS-PW-20-2015 DATE: 2/11/2015 CONTRAT POUR LES SERVICES DE REMPLACEMENT DES LUMIÈRES DE RUES À LED CONTRACT FOR SERVICES TO REPLACE THE STREET LIGHTS TO LED SUBJECT SUJET Services to replace all streetlights to Services de remplacement des LED lumières de rues à LED RECOMMENDATION RECOMMANDATION That Council approves the proposed Que le conseil approuve le règlement by-law to award a contract and to proposé afin d’octroyer un contrat et authorize the entry into an agreement autoriser I'entente avec Realterm with Realterm Energy for the Energy au montant de 445 967$ + 7 replacement of streetlights to LED for 849.02$ = 453 816.02$ (Ce montant $445,967+ $7,849.02= $453,816.02 inclus la portion de TVH municipale non (1.76% municipal portion of HST remboursable de 1.76%) pour le included). remplacement des lumières de rues à LED. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES This project is a self-funded project. Ce projet est un projet autofinancé. The economy of scale based on the L’économie, basée sur la réduction du cost reduction of operation and coût d’opération et de maintenance, maintenance will provide the revenue fournira un revenu qui permettra de to offset the capital costs. contribuer aux coûts capitaux. BUSINESS PLAN PLAN D’AFFAIRES This item is part of the 2015 business Cet item fait partie du plan d’affaire plan 2015 STRATEGIC PLAN PLAN STRATÉGIQUE 1- Develop and Renew Infrastructure 1-Developper et renouveler l’infrastructure Page 220 of 389 Regular Council Meeting 02 Nov 2015 COMMUNICATION PLAN PLAN DE COMMUNICATION The companies who submitted bids Les soumissionnaires concernés seront will be informed by letter of Council’s informés par lettre de la décision du decision. Conseil. SUBMITTED BY | SOUMIS PAR: Date: November 2 novembre 2015 Craig Cullen, Executive Director of Infrastructure Services Directeur exécutif des services d’infrastructure APPROVAL(S)| APPROBATION(S): Nov. 2 nov. 2015 Nov. 2 nov. 2015 Jean Leduc Date Richard Godin Date Date Chief Administrative Officer Trésorier-adjoint Directeur général Deputy-Treasurer Page 2 of 4 10/30/2015 Page 221 of 389 Regular Council Meeting 02 Nov 2015 PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT Following the presentation made in front Suite à la présentation fait au Conseil l’an of Council last year, the administration passé, l’administration a préparé un RFP prepared a RFP to change the pour changer les lumières de rues de streetlights from high pressure sodium sodium à haut pression à LED. to LED. The contractors calculated the Ces entrepreneurs calculent l’éclairage necessary requirements to have the nécessaire pour avoir la bonne lumière proper light to replace the existing HPS pour remplacer la lumière HPS existante lights and then proceed to replace all pour ensuite remplacer toutes les the lights for the Township. This process lumières de la municipalité. Ce processus is called turnkey. est appelé clé en main. In the process of doing the changes, Dans le processus de faire les applications are required to be changements, des applications doivent submitted to receive an incentive and to être soumisent pour recevoir un incitatif provide a notice to Embrun Hydro and et d’aviser Hydro Embrun et Hydro One Hydro One to change the billing of the pour changer la facturation de l’éclairage streetlights. public. All the necessary information has been Toutes les informations nécessaires ont provided by the administration in order été fournies par l’administration en vue to proceed with the project (Light de procéder avec le projet (inventaire des inventory, history, electricity and lumières, historique des coûts d’électricité maintenance costs). et coûts d’entretien). The estimated savings for the L’économie estimée pour la Municipalité municipality is based on the amount of est basée sur la quantité d’électricité et electricity and maintenance performed l’entretien effectué sur les lampadaires au on the streetlights in the previous years. cours de la dernière année. This change would result in about 66% Ce changement se traduirait par une less electricity consumption which is réduction approximative de 66% de estimated at $112,200 and 80% less consommation d’électricité ce qui est maintenance costs per year which is estimé à 112 000$ et 80% de moins du estimated at $20,000. Most importantly, coût d’entretien par année ce qui est Page 3 of 4 10/30/2015 Page 222 of 389 Regular Council Meeting 02 Nov 2015 such change will be self-funded. estimé à 20 000$. Plus important encore, ce changement sera autofinancé. This project is part of the Energy Ce projet fait partie du plan de Conservation Plan. conservation d’énergie de la municipalité. The RFP document was available to the L’appel d’offres fut disponible au public le public on September 18, 2015. 18 septembre, 2015. On the closing date, October 16, 2015, À la date de fermeture, le 16 octobre 7 proposals were received. 2015, 7 soumissions ont été reçues. The following criteria were considered in Les critères suivants ont été pris en determining the successful firm: considération pour déterminer la firme retenue : Proposition d’expérience pertinente . Proposed relevant Experience (20 (20 points) points) Proposition par rapport au . Proposal price/saving/analysis (50 prix, économie et analyse points) (50 points) Proposition sur la qualité . Proposal Quality and Warranty (30 et la garantie (30 points) points) Total Incentive Paid back Tenderer Net cost Product Price ** period Realterm Energy $445,967 $126,498 $319,469 2.1 Cree Alltrade Roadway Industrial $789,200 $90,340 $698,860 5.5 Lighting Contractor Erth Holdings $412,066 $95,414 $316,652 3 Philip Ascent $490,270 $126,555 $363,715 4 GE Roadway Seguin Morris $760,100 $95,414 $664,686 5.5 Lighting Dundas $364,566 $0 $364,566 4.98 Philip Powerline Trans Test $435,371 $0 $435,371 6.62 GE Page 4 of 4 10/30/2015 Page 223 of 389 Regular Council Meeting 02 Nov 2015 ** incentive are estimated by fixtures ** incitatifs sont estimés par luminaires (watt) (watt) The following table summarizes the total Le tableau suivant résume le total de points awarded to each consultant. points attribués à chaque consultant. Relevant Tenderer Quality and Total Points Tenderer Experience Points Price/saving/analysis Warranty (100 pts) (20 pts) Points (50 pts) Points (30pts) Realterm Energy 16 46 28 90 Alltrade Industrial 14 0 25 39 Contractor Erth Holdings 15 41 25 80 Ascent 14 38 22 73 Seguin Morris 7 25 19 51 Dundas Powerline 14 30 19 63 Trans Test 7 26 18 49 Based on the evaluation criteria the Suite à l’évaluation, le département Infrastructure Services recommends d’infrastructure, recommande d’octroyer award to Realterm Energy since they le contrat à Realterm Energy car ils ont achieved the best overall rating. obtenu la meilleure note globale. OTHER OPTIONS(s) TO THE AUTRES OPTIONS À LA RECOMMENDATION RECOMMENDATION That Council refuses staff Que le conseil refuse les recommendations. recommandations du département. Attachment(s) Pièce(s) jointe(s) Appendix 1 – department evaluation Annexe 1 – évaluation du département Page 5 of 4 10/30/2015 Page 224 of 389 Regular Council Meeting 02 Nov 2015 MEMO NOTE DE SERVICE To / Destinataire(s): Craig Cullen From / Expéditeur : Jonathan Bourgon and Francois Landry Dept. : Infrastructure Services : Date: October 22, 2015 Objet/ Référence: RFP ISPW-1506-LED replacement This letter summarizes the evaluation of RFP received for the above noted RFP and provides recommendation on award. The RFP were evaluated on Relevant Related Experience of Firm and Key Staff, and RFP Price. The information of RFP reads as follows: REVIEW OF PROPOSALS The following criteria will be considered in determining the successful firm: . Proposed Relevant Experience Points (20 points) . Proposal Price/saving/analysis Points (50 points) . Proposal Quality and Warranty Points (30 points) The firm achieving the highest score will be recommended to Council for award. Points assigned for every component are as follows: Evaluation by Francois Landry If you do not receive all pages, please phone us immediately at: 613-443- Si vous ne recevez pas toutes les pages, prière d’appeler au 613-443- 3066. 3066. If you have received this fax by mistake, please notify us immediately by Si vous avez reçu cette transmission par erreur, veuillez nous aviser phone. immédiatement par téléphone. Page 225 of 389 Regular Council Meeting 02 Nov 2015 Tenderer Quality and Relevant Price/saving/anal Warranty Total Points Tenderer Experience Points ysis Points (50 Points (100 pts) (20 pts) pts) (30pts) Realterm Energy 15 46 28 88 Alltrade 15 Industrial 0 25 40 Contractor Erth Holdings 12 41 24 76 Ascent 14 38 20 71 Seguin Morris 7 25 19 51 Dundas 20 17 30 67 Powerline Trans Test 8 26 17 49 Evaluation by Jonathan Bourgon Tenderer Quality and Relevant Price/saving/anal Warranty Total Points Tenderer Experience Points ysis Points (50 Points (100 pts) (20 pts) pts) (30pts) Realterm Energy 18 46 28 92 Alltrade 15 Industrial 0 25 40 Contractor Erth Holdings 18 41 26 85 Ascent 14 38 24 76 Seguin Morris 7 25 19 51 Dundas 18 11 30 59 Powerline Trans Test 6 26 18 50 Total average points for every companies. If you do not receive all pages, please phone us immediately at: 613-443- Si vous ne recevez pas toutes les pages, prière d’appeler au 613-443- 3066. 3066. If you have received this fax by mistake, please notify us immediately by Si vous avez reçu cette transmission par erreur, veuillez nous aviser phone. immédiatement par téléphone. Page 226 of 389 Regular Council Meeting 02 Nov 2015 Tenderer Quality and Relevant Price/saving/anal Warranty Total Points Tenderer Experience Points ysis Points (50 Points (100 pts) (20 pts) pts) (30pts) Realterm Energy 16 46 28 90 Alltrade 14 Industrial 0 25 39 Contractor Erth Holdings 15 41 25 80 Ascent 14 38 22 73 Seguin Morris 7 25 19 51 Dundas 19 14 30 63 Powerline Trans Test 7 26 18 50 Evaluation Ascent POINTS Alltrade Realterm CRITERIA Trans Test Seguin Morris ERTH Holding ERTH Dundas Powerline TOTAL 100 90 39 80 73 51 63 50 Based on the foregoing, the Infrastructure service recommends award to RealTerm Energy since they achieved the best overall rating. Jonathan Bourgon Reviewed and Approved by: Manager of Infrastructure Services [email protected] Township of Russell/Municipalité de Russell 857 Route 400 Rd, Russell Craig Cullen, Executive Director of Infrastructure K4R 1E5 www.russell.ca If you do not receive all pages, please phone us immediately at: 613-443- Si vous ne recevez pas toutes les pages, prière d’appeler au 613-443- 3066. 3066. If you have received this fax by mistake, please notify us immediately by Si vous avez reçu cette transmission par erreur, veuillez nous aviser phone. immédiatement par téléphone. Page 227 of 389 Regular Council Meeting 02 Nov 2015 REPORT TO COUNCIL: PR 24-2015 DATE: 11/02/2015 RAPPORT AU CONSEIL: MONTHLY REPORT FROM THE PARKS & RECREATION DEPARTMENT / RAPPORT MENSUEL DU SERVICE DES PARCS ET LOISIRS ACCOMPLISHMENTS ACCOMPLISSEMENTS N/A S/O RECOMMENDATION RECOMMANDATION That Council receive report PR 24-2015 Que le conseil reçoit le rapport PR 24- dated November 2, 2015. 2015 daté du 2 novembre 2015. COMPLETED PROJECTS PROJETS COMPLÉTÉS Report to Council on the structural Informer le conseil sur l’étude des condition assessment for both arenas. conditions des structures pour les deux arénas. PROFESSIONAL ACTIVITY ACTIVITÉ PROFESSIONNELLE N/A S/O PROJECTS / UPCOMING EVENTS PROJETS / ACTIVITÉS À VENIR N/A S/O UPDATE - CAPITAL PROJECTS MISE À JOUR-PROJETS CAPITAUX See appendix A Voir annexe A ADULT FALL PROGRAMS: After two PROGRAMMES D’AUTOMNE registrations nights and online ADULTES : Après deux soirées registrations, we have a total of 58 d’inscriptions et celles en ligne, nous adults participating in different avons un total de 58 adultes qui programs. At this time in 2014, we had participent à nos programmes. En 2014, 53 adults participating. nous avions 53 participants. Revenue: Revenue: $4 353 (2015) vs. $3,642 (2014) 4 353 $ (2015) vs. 3,642 $ (2014) Page 228 of 389 Regular Council Meeting 02 Nov 2015 CHILDREN FALL PROGRAMS: Over PROGRAMMES D’AUTOMNE 183 participants are registered this ENFANTS : Plus de 183 participants session in 15 different programs. sont inscrits à la session d’automne Participation is less than last year (215) dans 15 différents programmes. La but we can attribute this decline to the participation est à la baisse fact that some schools in Russell did not comparativement à l'an dernier (215), distribute our Recreation Guide to its mais nous pouvons attribuer cette students. baisse au fait que certaines écoles de Russell n’ont pas distribué notre Guide des loisirs à ses étudiants. Revenue: Revenue: $10,389 (2015) vs. $11,851 (2014) 10,389 $ (2015) vs. 11,851 $ (2014) Volunteer Recruitment Day: We had Journée de recrutement de 10 participating associations on bénévoles : Nous avons eu 10 Saturday, October 17th. We had about associations participantes le samedi 17 30 people making their way to the octobre. Environ 30 personnes se sont different association tables present that présentées aux différentes tables day. Many associations when contacted d'associations présentes. Lorsque nous were interested in participating but the avons communiqué avec les time of year was not ideal for them. We associations, plusieurs d’entre elles should look at doing this in early Spring étaient intéressées à participer, mais le next time. temps de l'année n’était pas été idéal. La prochaine fois, peut-être faire cet évènement au début printemps. St-Jean / La Croisée Daycares Garderies St-Jean / La Croisée We have had more children register with Nous avons eu d’autres inscriptions the daycare in the last month. We are pour la garderie dans le dernier mois. now offering services to 275 children. Nous offrons maintenant des services à 275 enfants. ATTACHMENT(S) ATTACHMENT(S) Appendix A : Capital projects update Annexe A : Mise à jour des projets capitaux MONTHLY REPORT- RAPPORT MENSUEL_OCT 2015 Page 2 of 3 10/28/2015 Page 229 of 389 Regular Council Meeting 02 Nov 2015 SUBMITTED BY | SOUMIS PAR: Date November 2 novembre 2015 Céline Guitard Directrice Parcs et Loisirs Director Parks & Recreation ACKNOWLEDGEMENT OF REPORT BY | ACCUSÉ RÉCEPTION DU RAPPORT PAR: November 2 novembre 2015 Jean Leduc Date Chief Administrative Officer Directeur général MONTHLY REPORT- RAPPORT MENSUEL_OCT 2015 Page 3 of 3 10/28/2015 Page 230 of 389 Regular Council Meeting 02 Nov 2015 MISE À JOUR-PROJETS CAPITAUX PARKS / PARCS Parks Improvement / Améliorations aux parcs PROJET BUDGET DÉPENSES NOTES Projet repoussé en 2016 afin de donner plus de temps au Comité des citoyens d’amasser des fonds pour Marionville Séraphin – $20,000 n/a une plus grosse structure de jeux. Marion (replace structure) Demande a été faite lors de la consultation publique du budget le 14 septembre 2015. Marionville Séraphin - Marion Gazebo (add $5,000 $5,000 Projet complété bench/pathway) Marionville Seraphin - Marion Gazebo/Baseball $5,000 $5,952 Travaux complétés. shelter (add ceiling) Projet en cours. Date anticipée fin de Various park accessibility $78,964 projet été 2016. Projet en cours. Un « site plan » sera Richelieu (new parking) $10,000 préparé par la firme de Sierra Planning. Yahoo tennis major fence $10,000 $4,050 Travaux complétés. repair Yahoo Splash Pad Parking $50,900 $38,651 Travaux complétés. Projet en cours. Celui-ci a été déménagé à un endroit temporaire la Skate park move (Russell) & semaine du 31 août. Endroit $21,000 $3,616 new surface permanent à déterminer pour le déménagement et réinstallation des équipements. New side by side $9,000 $10,815 Projet complété. Page 231 of 389 Regular Council Meeting 02 Nov 2015 EMBRUN ARENA Building Improvements / Améliorations au bâtiment Projet Budget Dépenses Notes Structural study $20,000 $8,477 Projet terminé RUSSELL ARENA Building Improvements / Améliorations au bâtiment Projet Budget Dépenses Notes $10,166 Structural study $20,000 Projet terminé. Equipment and Machinery / Équipements Projet Budget Dépenses Notes Chiller $70,000 $63,453 Installation complétée. RUSSELL POOL Building Improvements / Améliorations au bâtiment Projet Budget Dépenses Notes Rebuild pool house $8,000 $7,803 Travaux complétés. Replace filtration equipment $22,000 $23,409 Travaux complétés PROJETS DANS LES PARCS OCTOBRE 2015 Plantation d’un arbre commémoratif au parc MacDougall à Russell pour M. J.P. St-Pierre Réparation et installation des bandes de patinoires extérieures (Embrun, Russell, Marionville) Réparation de la plateforme de la structure de jeux au parc à côté de la piscine à Russell ainsi que le remplacement de la glissade Réparation à une structure de jeux au Parc Mélanie (garde-fou) Rapport Mensuel_PR_ANNEXE A Page 2 of 2 10/30/2015 Page 232 of 389 Regular Council Meeting 02 Nov 2015 REPORT TO COUNCIL: RAPPORT AU CONSEIL: PR 25-2015 DATE: 11/02/2015 SUBVENTIONS ET CONTRIBUTIONS COMMUNAUTAIRES / COMMUNITY GRANTS SUBJECT SUJET Grants allocations to community Allocation de fonds aux groupes groups for 2015. communautaires pour 2015. RECOMMENDATION RECOMMANDATION That Council approves the following Que le Conseil approuve la department’s recommendation for recommandation du département pour community grants donation in 2015 to les octrois municipaux de 2015 aux the following groups: groupes communautaires suivants : 1. To approve an in-kind grant in the 1. Approuver un don en nature à amount of $226 to the Embrun l’Association mineure de Hockey Minor Hockey Association to cover d’Embrun au montant de 226 $ pour the rental cost of the hall at the la location de la salle de l’aréna de Russell Arena for their picture day Russell pour leur soirée de photo le on November 9-10th, 2015. 9-10 novembre 2015. According to the Community Grants Selon les lignes directrices du and Contributions Guidelines, this programme de subventions et request meets our requirements for contributions communautaires, cette funding. demande est conforme aux critères. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES The expenditures will be charged to Les dépenses seront imputées au the 2015 budget. The account is budget 2015. Le compte est Dons Community Donations and ad hoc ponctuels/Subventions communautaires Grants # 00-110-0000-6840; or the # 00-110-0000-6840 ou au compte des account for in-kind Grants # 00-110- dons en nature # 00-110-0000-6842. Le 0000-6842. The up-to-date donations bilan financier des dons et subventions à and grants financial report is attached jour est joint à ce rapport. to this report. BUSINESS PLAN PLAN D’AFFAIRES N/A S/O Page 233 of 389 Regular Council Meeting 02 Nov 2015 STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O SUBMITTED BY | SOUMIS PAR: Date: November 2 novembre 2015 Céline Guitard Directrice Parcs et Loisirs Director Parks & Recreation APPROVAL(S)| APPROBATION(S): Nov. 2 nov. 2015 Nov. 2 nov. 2015 Jean Leduc Date Richard Godin Date Chief Administrative Officer Treasurer / Trésorier Directeur général PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT This is an annual request from EMHA. Cette demande est récurrente de la part de l’association. OTHER OPTION TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION That Council refuses the staff Que le conseil refuse les recommendations. recommandations du département. ATTACHMENT(S) PIÈCE(S) JOINTE(S) Appendix A: The financial report for Annexe A : Le bilan financier des dons the community donations and grants et subventions communautaires REPORT- Page 2 of 2 10/30/2015 Page 234 of 389 Regular Council Meeting 02 Nov 2015 REPORT- Page 3 of 2 10/30/2015 Page 235 of 389 Regular Council Meeting 02 Nov 2015 Regular Council Meeting 02 Nov 2015 RECURRING REQUESTS FOR COMMUNITY GRANTS - SPECIAL EVENT PROGRAM / DEMANDE PÉRIODIQUE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES - ÉVÉNEMENTS SPÉCIAUX 2015 Projected Requests 2015 RÉEL PAYÉ / ACTUAL PAID OUT Demandes projetées pour 2015 2014 RÉEL / ACTUAL 2013 RÉEL / ACTUAL 2012 RÉEL / ACTUAL Community Grants Community Grants Community Grants Community Grants Special Events Community Grants Special Events Special Events Special Events Special Events Subventions Subventions Subventions Subventions Communautaires (Donations in Kind Événements spéciaux Subventions Communautaires Événements spéciaux Événements spéciaux Événements spéciaux Événements spéciaux Communautaires Communautaires Communautaires / (Donations $$ / (Donations in Kind / (Donations $$ / Subventions (Donations $$ / Subventions (Donations $$ / (Donations $$ / (Donations in Kind / (Donations in Kind / (Donations in Kind / Subventions en nature) Subventions monétaires Subventions en nature) monétaires monétaires Subventions monétaires Subventions monétaires Name of Organization Name of Event Subventions en nature) Subventions en nature) Subventions en nature) Nom de l'organisme Nom de l'événement 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 BUDGETED AMOUNT / MONTANT BUDGETÉ $22,000 $ 35,000.00 $ 22,000.00 $ 35,000.00 $ 22,000.00 $ 37,000.00 $ 20,000.00 $ 37,000.00 $ 20,000.00 $ 35,000.00 EMBRUN SALLES QUILLES Carnaval hiver Embrun (2,763 $) / Association des loisirs communautaires Festival été (1,599 $) $ 4,362.00 $ 8,000.00 $ 4,362.00 $ 8,000.00 $ 5,963.08 $ 8,000.00 $ 6,793.00 $ 8,000.00 $ 7,124.00 $ 8,000.00 Déjeuner Amis pour la vie / Amis pour la vie / Friends for Life Poker Run Kick off $ 618.00 $ 618.00 $ 618.00 $ 618.00 $ 618.00 Amis pour la vie / Friends for Life Bingo Fundraiser (juin) $ 309.00 $ 309.00 $ 309.00 $ 309.00 $ 309.00 Amis pour la vie / Friends for Life Bingo Fundraiser (Novembre) $ 309.00 $ 309.00 Amis pour la vie / Friends for Life Diner de reconnaissance de bénévoles $ 365.00 $ 365.00 Amis pour la vie / Friends for Life Tournoi de quilles $ 1,229.44 $ 1,536.80 Cambridge Public School Bingo Night Fundraiser $ 309.00 Club Joie de vivre 50+ 40e anniversaire $ 309.00 $ 500.00 Club Joie de vivre 50+ Activités - Carnaval hiver d'Embrun $ 309.00 $ 309.00 Club Joie de vivre 50+ Activités - Festival d'été Embrun $ 309.00 $ 366.24 $ 100.00 $ 675.24 $ 100.00 $ 789.00 $ 100.00 Club Joie de vivre 50+ Party de Noël $ 228.90 Club Joie de vivre 50+ Foire d'informations $ 309.00 $ 309.00 Club Optimiste Pancarte du Splash Pad $ 288.15 Club Optimiste / Joie de Vivre Campagne de financement / Splash Pad $ 1,229.44 $ 1,229.44 (location de salles 1465 + frais Club Optimiste Embrun Festival du homard $ 1,156.00 $ 175.00 $ 1,156.00 $ 175.00 $ 1,565.00 $ 1,565.00 de dépotoir 100) Course JR Fitness EmbRUN Course 5 et 10 km $ 1,000.00 École secondaire catholique d'Embrun Bourse d'étude secondaire $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 École secondaire catholique d'Embrun Festival de l'humour $ 927.00 $ 618.00 $ 618.00 École St-Jean, Pavillon La Croisée / Club Optimiste Bingo Monstre Embrun $ 309.00 $ 309.00 $ 309.00 $ 309.00 $ 309.00 Surveillance Embrun 20e anniversaire $ 500.00 École St-Jean, Pavillon La Croisée Adresse civique $ 110.00 Association de hockey mineur d'Embrun Tournoi d'hockey - Fall Classic $ 495.00 $ 330.00 Embrun Skating Club Off-ice conditioning camps * $ 325.00 $ 325.00 Association de hockey mineur d'Embrun Tournoi d'hockey - Fall Classic $ 585.50 $ 585.50 Valoris pour enfants et adultes de PR Centre des loisirs pour jeunes $ 1,200.00 $ 1,200.00 Valoris pour enfants et adultes de PR Journée familiale $ 309.00 $ 418.68 $ 727.68 $ 1,059.00 LIMOGES Canada Day Festivities/Family Day Community Page 236 of 389 Limoges Citizenship Committee Celebration $ 1,500.00 $ 1,500.00 $ 1,560.00 $ 1,560.00 $ 1,560.00 Nation Population: & Grant ?? Limoges Citizenship Committee Russell Population: & Grant ?? $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 MARIONVILLE Comité du carnaval de Marionville Carnaval d'hiver $ 618.00 $ 1,000.00 $ 618.00 $ 1,000.00 $ 618.00 $ 1,000.00 $ 618.00 $ 618.00 S:\Department\Parks and Recreation\Grants\2015\2015 Budget - Recurring grants_NOV page 1 / 3 Regular Council Meeting 02 Nov 2015 RECURRING REQUESTS FOR COMMUNITY GRANTS - SPECIAL EVENT PROGRAM / DEMANDE PÉRIODIQUE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES - ÉVÉNEMENTS SPÉCIAUX 2015 Projected Requests 2015 RÉEL PAYÉ / ACTUAL PAID OUT Demandes projetées pour 2015 2014 RÉEL / ACTUAL 2013 RÉEL / ACTUAL 2012 RÉEL / ACTUAL Community Grants Community Grants Community Grants Community Grants Special Events Community Grants Special Events Special Events Special Events Special Events Subventions Subventions Subventions Subventions Communautaires (Donations in Kind Événements spéciaux Subventions Communautaires Événements spéciaux Événements spéciaux Événements spéciaux Événements spéciaux Communautaires Communautaires Communautaires / (Donations $$ / (Donations in Kind / (Donations $$ / Subventions (Donations $$ / Subventions (Donations $$ / (Donations $$ / (Donations in Kind / (Donations in Kind / (Donations in Kind / Subventions en nature) Subventions monétaires Subventions en nature) monétaires monétaires Subventions monétaires Subventions monétaires Name of Organization Name of Event Subventions en nature) Subventions en nature) Subventions en nature) Nom de l'organisme Nom de l'événement 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 BUDGETED AMOUNT / MONTANT BUDGETÉ $22,000 $ 35,000.00 $ 22,000.00 $ 35,000.00 $ 22,000.00 $ 37,000.00 $ 20,000.00 $ 37,000.00 $ 20,000.00 $ 35,000.00 Ottawa Population: & Grant ?? Marionville Citizenship Committee Russell Population: & Grant ?? North D Population: & Grant ?? $ 1,500.00 $ 1,500.00 École élémentaire catholique Ste-Thérèse d'Avila Graduation $ 206.00 $ 206.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 MARVELVILLE Marvelville Community Club Tent for Canada Day events $ 500.00 $ 500.00 $ 450.00 $ 375.00 $ 165.00 $ 464.00 Marvelville Citizenship Committee Barrier free ramp (truckloads of sand) $ 650.56 $ 1,000.00 RUSSELL 5 Cyclone Air Cadet Squadron Annual parades and awards show $ 1,684.00 $ 1,684.00 $ 1,337.75 $ 1,347.00 $ 1,322.00 Brain Matters 5th Annual Event (2014) $ 349.17 $ 349.17 Club Optimiste de Russell Danse mensuelle pour ados (9-13 ans) $ 525.00 $ 750.00 Club Optimiste de Russell Rib Night $ 465.00 $ 465.00 $ 465.00 Club Optimiste de Russell Marche de Zombies / Zombie Walk $ 165.00 $ 165.00 École Secondaire Russell High School Bourse d'étude secondaire $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 École Secondaire St-Thomas Aquinas Bourse d'étude secondaire $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 KIN CLUB - Poutmaster Tournament Fishing Derby Tournament $ 750.00 $ 750.00 $ 750.00 $ 750.00 $ 750.00 PR Assoc & St-Thomas Aquinas High School Wheelchair basketball tournament $ 300.00 $ 2,292.93 Pro Can Art Team Yard Sale (funds for arthritis & prostate cancer) $ 585.00 $ 585.00 $ 585.00 Royal Canadian Legion Tax rebate $ 2,194.27 $ 2,194.27 $ 1,149.40 $ 2,334.00 Royal Canadian Legion 7th Annual Music Festival $ 1,000.00 $ 3,000.00 Russell Agricultural Society Canada Day $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 5,000.00 Russell Agricultural Society Russell Fair $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 750.00 Russell and District Horticultural Society Living Locally Fair $ 500.00 $ 1,500.00 Russell Historical Society Heritage Festival $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,500.00 $ 1,205.00 (location de salles 1040 + frais de (location de salles 995 + frais Russell Lions Club Lobster Fest $ 1,040.00 $ 175.00 $ 1,040.00 $ 175.00 $ 1,292.00 dépotoir 252) $ 1,205.00 de dépotoir 210) $ 330.00 Russell Minor Hockey Association Hockey Day in Russell $ 330.00 Russell Minor Hockey Association Photo Day $ 165.00 $ 165.00 Russell Soccer Club Repairs to the soccer field $ 2,000.00 Russell Women's Institute Keep Russell Blooming 2013 $ 1,500.00 $ 300.00 Terry Fox Foundation Terry Fox Run Page 237 of 389 $ 300.00 $ 300.00 $ 300.00 $ 300.00 Kin Club de Russell Carnaval d'hiver $ 495.00 $ 2,611.85 $ 495.00 $ 2,611.85 $ 5,000.00 The 2nd Russell Scouting Troup Klondike Derby * $ 165.00 $ 165.00 Willow Sound Artist Development Fundraising Video for Jonathan Pitre * $ 615.00 $ 615.00 S:\Department\Parks and Recreation\Grants\2015\2015 Budget - Recurring grants_NOV page 2 / 3 Regular Council Meeting 02 Nov 2015 RECURRING REQUESTS FOR COMMUNITY GRANTS - SPECIAL EVENT PROGRAM / DEMANDE PÉRIODIQUE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES - ÉVÉNEMENTS SPÉCIAUX 2015 Projected Requests 2015 RÉEL PAYÉ / ACTUAL PAID OUT Demandes projetées pour 2015 2014 RÉEL / ACTUAL 2013 RÉEL / ACTUAL 2012 RÉEL / ACTUAL Community Grants Community Grants Community Grants Community Grants Special Events Community Grants Special Events Special Events Special Events Special Events Subventions Subventions Subventions Subventions Communautaires (Donations in Kind Événements spéciaux Subventions Communautaires Événements spéciaux Événements spéciaux Événements spéciaux Événements spéciaux Communautaires Communautaires Communautaires / (Donations $$ / (Donations in Kind / (Donations $$ / Subventions (Donations $$ / Subventions (Donations $$ / (Donations $$ / (Donations in Kind / (Donations in Kind / (Donations in Kind / Subventions en nature) Subventions monétaires Subventions en nature) monétaires monétaires Subventions monétaires Subventions monétaires Name of Organization Name of Event Subventions en nature) Subventions en nature) Subventions en nature) Nom de l'organisme Nom de l'événement 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 BUDGETED AMOUNT / MONTANT BUDGETÉ $22,000 $ 35,000.00 $ 22,000.00 $ 35,000.00 $ 22,000.00 $ 37,000.00 $ 20,000.00 $ 37,000.00 $ 20,000.00 $ 35,000.00 The 2nd Russell Scouting Troup Year-end banquet $ 165.00 Total of PRE-APPROVED and MONTHLY APPROVED grants / Total des dons PRÉ-APPROUVÉS ANNUELS ET MENSUELS $ 16,612.50 $ 2,014.36 $ 30,405.29 $ 18,626.86 $ 30,405.29 $ 17,256.17 $ 31,059.40 $ 20,186.36 $ 33,267.15 FUNDS AVAILABLE AFTER PRE-APPROVED and MONTHLY APPROVED GRANTS / FONDS DISPONIBLES APRÈS LES DONS PRÉ-APPROUVÉS ANNUELS ET MENSUELS $3,373.14 $ 4,594.71 $ 3,373.14 $ 4,594.71 $ 4,743.83 $ 5,940.60 $ (186.36) $ 3,732.85 GRANT REQUESTS RECOMMENDED THIS MONTH (November 2015) / DEMANDES DE DONS RECOMMANDÉES CE MOIS-CI (Novembre 2015) EMBRUN Association de hockey mineur d'Embrun Photo Day $ 226.00 2015 UNCOMMITTED GRANTS / DONS NON COMMIS 2015 : $ 3,147.14 $ 4,594.71 * Nouvelles demandes cette année / New requests this year Revised : October 8, 2015 Page 238 of 389 S:\Department\Parks and Recreation\Grants\2015\2015 Budget - Recurring grants_NOV page 3 / 3 REPORT TO COUNCIL: November 2 CL 08-2015 DATE: RAPPORT AU CONSEIL: novembre 2015 COMMITTEE APPOINTMENT AMENDMENT MODIFICATION D’UNE NOMINATION AU SEIN D’UN COMITÉ SUBJECT SUJET Committee Appointment Amendment Modification d’une nomination au sein – Recreation Complex Committee (D- d’un comité – Comité du complexe des 1 Ad-Hoc Committee). loisirs (D-1 comité ad hoc). RECOMMENDATION RECOMMANDATION That Council receive report CL 08- Que le conseil reçoit le rapport CL 08- 2015 dated November 2 2015 and 2015 daté du 2 novembre 2015 et approve a By-law to amend the adopte un règlement afin de modifier membership of the Recreation les membres au sein du Comité du Complex Committee (D-1 Ad-Hoc complexe des loisirs (D-1 comité ad Committee). hoc). FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O BUSINESS PLAN PLAN D’AFFAIRES N/A S/O STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION The Committee will be informed of Le comité sera informé de la décision the decision of council. du conseil. November 2 novembre 2015 SUBMITTED BY | SOUMIS PAR: Date: Joanne Camiré Laflamme Clerk/greffière APPROVAL(S)| APPROBATION(S): Page 239 of 389 Regular Council Meeting 02 Nov 2015 November 2 novembre 2015 Jean Leduc Date Date Chief Administrative Officer Directeur général PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT On October 19, 2015, Council Le 19 octobre 2015, le conseil a adopted the Committee Appointments adopté le règlement des comités # By-law # 2015-118 to appoint persons 2015-118 afin de nommer des and council representatives on personnes et des représentants du various committees and functions. conseil sur les divers comités et fonctions. There was an omission to include the following at item 17 f) as per the Il y a eu une omission d’inclure l’article Committee By-law Schedule: 17 f) suivant tel que décrit à la cédule du règlement des comités: “17 f. Two (2) Members of Administration who shall be the Director of Parks and « 17 f. Deux (2) membres de Recreation, and the Director of Economic l'administration qui seront le directeur des parcs et loisirs, et le directeur du Development, or their delegate, who shall développement économique, ou leur serve as the Staff Liaison.” délégué, qui doit servir de liaison avec le personnel. » OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION Status Quo Le statu quo ATTACHMENT(S) PIÈCE(S) JOINTE(S) By-law to amend the membership of Règlement afin de modifier les the Recreation Complex Committee. membres au sein du Comité du complexe des loisirs. REPORT- Page 2 of 2 10/30/2015 Page 240 of 389 Regular Council Meeting 02 Nov 2015 REPORT TO COUNCIL: November 2 CL 09-2015 DATE: RAPPORT AU CONSEIL: novembre 2015 OMBUDSMAN REPORT RAPPORT DE L’OMBUDSMAN SUBJECT SUJET Ombudsman Report on the closed Rapport de l’Ombudsman sur la session meeting held on June 1, session à huis du 1er juin 2015. 2015. RECOMMENDATION RECOMMANDATION That Council receive report CL 09- Que le conseil reçoit le rapport CL 09- 2015 dated November 2, 2015. 2015 daté du 2 novembre 2015. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O BUSINESS PLAN PLAN D’AFFAIRES N/A S/O STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION This report was made public and Ce rapport a été rendu public et affiché posted on the Township’s website on sur le site web de la municipalité le 28 October 28, 2015 as part of the octobre 2015 puisqu’il faisait partie du Regular Council Agenda Package of progiciel de l’ordre du jour de la réunion November 2, 2015 published on ordinaire du conseil du 2 novembre October 28, 2015. 2015 publié le 28 octobre 2015. November 2 novembre 2015 SUBMITTED BY | SOUMIS PAR: Date: Joanne Camiré Laflamme Clerk/greffière APPROVAL(S)| APPROBATION(S): Page 241 of 389 Regular Council Meeting 02 Nov 2015 November 2 novembre 2015 Jean Leduc Date Date Chief Administrative Officer Directeur général PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT As requested by a letter dated Tel que demandé par une lettre datée October 23, 2015 received by the du 23 octobre 2015 reçue par la Clerk from the Office of the greffière du Bureau de l'Ombudsman Ombudsman of Ontario, please find de l'Ontario, vous trouverez ci-joint le attached the Ombudsman Report rapport de l’Ombudsman daté dated October 2015 which includes d’octobre 2015 qui inclut des recommendations with respect to the recommandations à l'égard de la closed session meeting of June 1, réunion à huis clos du 1er juin 2015. 2015. The Township should make this report La municipalité devrait rendre ce available to the public as soon as rapport à la disposition du public dès possible, and no later than the next que possible et au plus tard à la council meeting. prochaine réunion du conseil. OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION N/A S/O ATTACHMENT(S) PIÈCE(S) JOINTE(S) Ombudsman Ontario Report dated Rapport du Bureau de l’Ombudsman October 2015. de l’Ontario daté d’octobre 2015. REPORT- Page 2 of 2 10/30/2015 Page 242 of 389 Regular Council Meeting 02 Nov 2015 Camiré Laflamme, Joanne From: Ashley Bursey Follow Up Flag: Follow up - confirm if add to Nov 2 Agenda Due By: October 26, 2015 11:00 AM Flag Status: Flagged Dear Ms. Camiré Laflamme, Please find attached, a final report by the Office of the Ontario Ombudsman with respect to whether the Township of Russell held an illegal closed meeting on June 1, 2015. At your earliest convenience, could you confirm with Robin Bates (copied here) if council will discuss this report at the November 2 meeting? We would also appreciate very much if you could send Ms. Bates an email when you make the report public on your website. Best regards, Ashley Bursey Assistant Manager, Communications | Chef adjointe, Communications [email protected] 416.586.3521 Right-click here to download pictures. To help p ro tect y our priv acy , Outlook prev ented automatic download of this picture from the Internet. OO Standard Logo Office of the Ombudsman of Ontario | Bureau de l’Ombudsman de l’Ontario 1-800-263-1830 - Complaints Line | Ligne des plaintes 1-866-411-4211 - TTY | ATS www.ombudsman.on.ca | Facebook | Twitter Subscribe to our e-newsletter | Abonnez-vous à notre e-bulletin 1 Page 243 of 389 Regular Council Meeting 02 Nov 2015 GJ Ombudsman ONTARIO ONTARIO'S WATCHDOG CHIEN DE GARDE DE l'ONTARIO October 23 , 2015 Ms. Joanne Camire Laflamme Township of Russell 717 Notre-Dame Street Embrun, ON KOA I WI Dear Ms. Camire Laflamme: Re: Ombudsman Report I have completed my investigation into whether the Township of Russell held an illegal closed meeting on June 1, 2015 . My final report is enclosed. The township should make my report available to the public as soon as possible, and no later than the next cOllncil meeting. I will also be posting a copy of the report on my website at www.ombudsman.on.ca. Yours truly, Acting Ombudsman of Ontario Enc!. Report cc: Mayor Pierre Leroux, via email Bell Trinity Square 483 Bay Street, l Olh Floor, South Tower, Toronto, ON M5G 2C9 483, rue Boy, loe 80109e, Tour sud, Toronto (Ontario) M5G 2C9 Tel/Tel. 416-586-3300 FocSlmde/Telecopie", 416-586-3485 TTY / ATS 1-866-411 ·4211 www.ombudsmon.on.ca FfJCebo lk facebook.com/OntarioOmbudsman Twitter twitter.com/Onl_Ombudsmon YouTube youtube.com/OntarioOmbudsman Page 244 of 389 Regular Council Meeting 02 Nov 2015 Ombudsman Report Investigation into whether Council for the Township of Russell held an illegal closed meeting on June 1, 2015 Barbara Finlay Acting Ombudsman of Ontario October 2015 Page 245 of 389 Regular Council Meeting 02 Nov 2015 Complaint 1 On June 2, 2015, my Office received a complaint about a closed meeting held by council for the Township of Russell on June 1, 2015. The complaint alleged that two of the matters discussed in camera did not fit within the exceptions to the open meeting provisions of the Municipal Act, 2001 (the Act). Ombudsman jurisdiction 2 Under the Act, all meetings of council, local boards, and committees of council must be open to the public, unless they fall within prescribed exceptions. 3 As of January 1, 2008, the Act gives citizens the right to request an investigation into whether a municipality has properly closed a meeting to the public. Municipalities may appoint their own investigator or use the services of the Ontario Ombudsman. The Act designates the Ombudsman as the default investigator for municipalities that have not appointed their own. 4 My Office is the closed meeting investigator for the Township of Russell. 5 When investigating closed meeting complaints, we consider whether the open meeting requirements of the Act and the municipality’s procedure by-law have been observed. Investigative process 6 On June 23, 2015, my Office advised council for the Township of Russell that we would be investigating this complaint. 7 Members of my Office’s Open Meeting Law Enforcement Team (OMLET) reviewed relevant portions of the township’s procedure by-law and the Act, as well as relevant meeting agendas, minutes, presentation materials and other supporting documentation. They spoke with the Clerk, the Mayor and the township’s four councillors. 8 My Office received full co-operation in this matter. 2 Township of Russell October 2015 Page 246 of 389 Regular Council Meeting 02 Nov 2015 Council procedure 9 The township’s procedure by-law (by-law 2015-45) provides that regular meetings of council will be held at 5:30 p.m. on the first and third Monday of each month, with the exception of the month of July, when there are no regular meetings, and the months of August and December, when there is one regular meeting held on the second Monday of the month. 10 The by-law states that, prior to holding a closed meeting, council shall state by resolution the purpose of holding the closed meeting and the general nature of the matter to be considered. 11 The by-law states that meetings are to be open to the public, subject to the exceptions outlined in section 4.11 of the by-law (reproduced in part below). 4.11 Closed to Public – Closed Meeting A meeting or part of a meeting of the Council or its Standing Committees may be closed to the public, by Resolution, if the subject matter being considered is… g) A matter in respect of which a Council, local board, committee or other body has authorized a meeting to be closed under another Act a. A matter relating to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act, if Council is designated as head of the institution for the purposes of the Act. b. Educational or training session c. A meeting of a Council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: i. The meeting is held for the purpose of educating or training the Members; and ii. At the meeting, no Member discusses or otherwise deals with any matter in a way that materially advances the business or decision – making of the Council, local board or committee. 3 Township of Russell October 2015 Page 247 of 389 Regular Council Meeting 02 Nov 2015 12 The exceptions in the by-law mirror the closed meeting exceptions from section 239 of the Act save for the following three discrepancies: • the Municipal Freedom of Information and Protection of Privacy Act1 (MFIPPA) and “education and training” exceptions are nested under the “or any exception authorized under another Act” exception even though each of these are standalone exceptions; • the MFIPPA exception from subsection 239(3) of the Act is listed in the by-law as a discretionary exception. However, the Act requires that council’s discussion of an MFIPPA request occur in camera; and • the by-law includes an exception that appears to be simply “Education or training session”. Below this “exception” is the correct exception for education and training sessions. 13 Council for the Township of Russell should amend its procedure by-law to accurately reflect the closed meeting exceptions in section 239 of the Act. June 1, 2015 meeting 14 On June 1, 2015, at 5:30 p.m., council for the Township of Russell held a regular council meeting in council chambers. Notice of the meeting was provided on the township’s website and in the procedure by-law. The Mayor and all four councillors were present, as well as various members of staff. The agenda indicated that three matters would be discussed in closed session. My Office reviewed complaints related to the first and third in camera matters. Rebranding exercise 15 The agenda listed the first in camera matter as “Verbal Presentation of Re- Branding Exercise – Verbal”. The resolution to enter closed session cited the education or training exception (section 239(3.1) of the Act) and reproduced the description from the agenda. 16 Two external consultants were present for this discussion, in addition to council and staff. The consultants had been hired to present council members with options to “rebrand” the township, including creating a new logo and slogan. The 1 Municipal Freedom of Information and Protection of Privacy Act, RSO 1990 c M.56. 4 Township of Russell October 2015 Page 248 of 389 Regular Council Meeting 02 Nov 2015 consultants gave a PowerPoint presentation summarizing the results of this process. The presentation concluded by suggesting a new logo and slogan for council’s approval. This presentation was the first time council was shown the proposed logo and slogan. 17 Interviews with the Clerk, Mayor and councillors indicate that, prior to entering closed session, the Mayor explicitly instructed council not to ask any questions or voice any opinions during the rebranding presentation. Rather, councillors were told to write down their questions and ask them in open session following the presentation. Each councillor indicated that this advice was assiduously followed; councillors did not ask questions or discuss the content of the rebranding presentation in camera. 18 When open session resumed, council reported back that the consultants had provided a presentation about rebranding. An extensive discussion about the presentation occurred. During the discussion, the suggested new slogan, but not the logo, was made public. 19 Following this discussion, the Mayor and four councillors unanimously voted to approve the new logo and slogan. The vote was recorded at the Mayor’s request. Analysis Applicability of the “education or training” exception 20 Section 239(3.1) of the Municipal Act, 2001 states that council may close a meeting to the public if the meeting is held for the purpose of “educating or training” members, and if no member discusses or otherwise deals with a matter in a way that materially advances the business or decision-making of council. 21 My Office has noted the limits of the education and training exception. In a report entitled “The ABCs of Education and Training”, regarding an investigation into closed meetings in the City of Oshawa, my Office stated that: Councils and committees should avoid using closed education sessions as opportunities to consider information that will form the basis for their future decision-making, unless they otherwise come within the exceptions to the open meeting requirements and are properly authorized on that basis.2 2 “The ABCs of Education and Training”: Investigation into City of Oshawa Development Services Committee Special Meeting of May 22, 2008, Ontario Ombudsman, 23 March 2009, online: 5 Township of Russell October 2015 Page 249 of 389 Regular Council Meeting 02 Nov 2015 22 Local Authority Services (LAS) has also stated that this exception is only appropriate where “the sole purpose is to provide education or training [and] where no transactional business or decision making occurs during the session”.3 In its report regarding a closed meeting in the County of Essex, LAS rejected the county’s assertion that updating councillors regarding the status and progress of various initiatives of a local development corporation amounted to “educating and training”. LAS stated that “[t]o conclude otherwise would allow Council to go into closed session any time a member wanted merely to impart information”.4 23 In a 2013 report regarding closed meetings in the Township of Madawaska Valley, LAS found that a presentation, which included an “educational” component but primarily outlined specific options available to the town for imposing development charges, did not fall within the education or training exception.5 The allowable “educational” component of the presentation related to the general purpose and process of development charges. However, the majority of the presentation fell outside the education and training exception because it was intended to inform council of the findings of a study specifically commissioned by the township on the issue of proposed development charges. 24 Similarly, in my Office’s 2014 investigation into a closed meeting in the Town of Moosonee, my Office determined that a consultant’s presentation was not a proper use of the education or training exception.6 In that case, Moosonee council went in camera to obtain information from a municipal advisor about specific grants the town would be receiving and about conditions attached to those grants. My Office determined that the information presented was not general in nature and related to matters that directly impacted the business of the municipality. Following the presentation, Moosonee council voted in open session to approve the course of action presented by the municipal advisor. 25 These facts closely parallel what occurred in the Township of Russell. Council went into closed session to obtain information about a specific rebranding option 3 Local Authority Services, Report to the Corporation of the County of Essex Regarding the Investigation of the Closed Meeting of Essex County Council Held On July 2, 2009 (September 2009: Amberley Gavel Ltd.) online: < http://www.agavel.com/wp- content/uploads/2013/09/Essex_County_Report_Sep_18_Final.doc> at pg 13. 4 Ibid at pg 13. 5 Local Authority Services, Report to the Council of the Township of Madawaska Valley (June 2013: Amberley Gavel Ltd.), online: 6 Township of Russell October 2015 Page 250 of 389 Regular Council Meeting 02 Nov 2015 for the township. After returning to open session, council debated the rebranding proposal and ultimately voted to approve the new logo and slogan. Even though no discussion occurred during the closed session presentation, the information presented was directly about council business and was intended to form the basis of its decision-making. Accordingly, the rebranding presentation did not fit within the education or training exception in section 239(3.1). The presentation did not fit within any of the other exceptions contained in the Act and should have been made in open session. Report CS 10-2015 26 The third matter discussed in closed session was listed on the agenda as “Report CS 10-2015”. The report itself was not public. The resolution to enter closed session cited the exception for “personal matters about an identifiable individual” and reproduced the description from the agenda. 27 While in camera, council discussed the employment history, job performance, and salary information of an identified municipal employee. When council returned to open session, members voted to pass a by-law appointing the individual to the position of Deputy Clerk for a defined term. Applicability of the “personal matters” exception 28 The Act does not define “personal matters” for the purposes of section 239 of the Municipal Act, 2001. However, the related term “personal information” is defined in the Municipal Freedom of Information and Protection of Privacy Act, as, in part: [R]ecorded information about an identifiable individual, including… (b) information relating to the education or the medical, psychiatric, psychological, criminal or employment history of the individual or information relating to financial transactions in which the individual has been involved;… (g) the views or opinions of another individual about the individual; and (h) the individual’s name if it appears with other personal information relating to the individual or where the disclosure of the name would reveal other personal information about the individual. 29 The IPC has found that information will only qualify as personal if it pertains to the individual in his or her personal, rather than professional, capacity. However, information about a person in his or her professional capacity may still qualify if 7 Township of Russell October 2015 Page 251 of 389 Regular Council Meeting 02 Nov 2015 it reveals something personal.7 The IPC has confirmed that information about a person’s employment history, such as start and end dates and years of service, qualifies as personal information for the purpose of the MFIPPA.8 30 Both LAS and my Office have determined that discussions of employee performance properly fit under the personal matters exception.9 LAS has also determined that matters related to individuals’ salaries, fees for service and overtime requests fall within the personal matters exception.10 Similarly, in an investigation into closed meetings in the Town of Mattawa in 2010, my Office noted that an individual’s salary was considered to be personal information.11 31 In this instance, the closed session report and council’s discussion identified the candidate by name and discussed the individual’s employment history, job performance and salary information. Accordingly, this discussion fit within the closed meeting exception for personal matters about an identifiable individual in section 239(2)(b) of the Act. Procedural matters Resolution to proceed in camera 32 Council’s resolution to enter closed session identified the third matter as “Report CS 12-2015”. No additional information about the subject matter was included. This provided limited information about the issue council would discuss in camera since the report was not available to the public. 7 Information and Privacy Commissioner, Orders MO-2204 and MO-3177-I. 8 Information and Privacy Commissioner, Orders MO-3177-I and MO-2705. 9 Local Authority Services, Report to the Corporation of the Municipality of Northern Bruce Peninsula with Respect to a Meeting Held March 11, 2013, (January 2014: Amberley Gavel Ltd.) online: 8 Township of Russell October 2015 Page 252 of 389 Regular Council Meeting 02 Nov 2015 33 Section 239(4)(a) of the Municipal Act requires that the resolution to enter closed session disclose the “the general nature of the matter to be considered”. As noted by the Ontario Court of Appeal in Farber v. Kingston City,12 [T]he resolution to go into closed session should provide a general description of the issue to be discussed in a way that maximizes the information available to the public while not undermining the reason for excluding the public. 34 In a 2014 report regarding closed meetings in the Municipality of Kincardine, LAS interpreted this as requiring that “the wording of the resolution…do more than simply refer to the section of the Municipal Act that permits the closed meeting exception”.13 Further, there is a requirement that municipalities add a “level of informative detail” to the resolution to enter closed session. In reaching this conclusion, LAS noted that the principles of openness and transparency are at the core of the open meeting provisions of the Municipal Act, and that these principles require maximizing the information available to the public. 35 By providing incomplete information regarding the subject to be discussed in closed session, the Township of Russell violated the requirement in the Act to describe the general nature of the subject matter to be discussed in a way that maximized the information available to the public. A more descriptive resolution, such as “Report CS 12-2015, Staffing Issue”, would have provided more information to the public without undermining the reason for meeting in camera. 36 In the interest of transparency, the Township of Russell should ensure that resolutions to enter closed session contain a general description of the issue to be discussed, including when referencing confidential reports or materials. Recording meeting proceedings 37 Council for the Township of Russell has adopted the practice of video recording and live-streaming the open sessions of council meetings. I commend this practice because it increases transparency and makes council proceedings more accessible to the public. 12 [2007] OJ No 919, at pg 151. 13 Local Authority Services, Report to the Corporation of the Municipality of Kincardine Regarding Allegations of Improperly Closed Meetings of the Council for the Municipality of Kincardine Between February 6, 2013 and January 20, 2014, (July 2014: Amberley Gavel Ltd.) online: 9 Township of Russell October 2015 Page 253 of 389 Regular Council Meeting 02 Nov 2015 38 However, my investigation found that the township stops video recording when council enters closed session, and the video recording is not re-started following the in camera discussion. Any proceedings that occur after council returns to open session are not video recorded or streamed live. 39 I strongly encourage municipalities to make complete audio or video recordings of both open and closed council proceedings. This provides the clearest, most accessible record for closed meeting investigators to review, and assists in ensuring that council does not stray from legal requirements during closed meetings. 40 More and more municipalities are opting to digitally record closed sessions for the sake of accuracy. These municipalities include: the Townships of Tiny, Adelaide Metcalfe, Brudenell, Lyndock & Raglan, and McMurrich-Monteith; the Towns of Midland and Fort Erie; the Municipalities of Lambton Shores and Brighton; and the Cities of Oshawa, Sault Ste. Marie, Brampton, Niagara Falls, and Welland. Opinion 41 My investigation found that council for the Township of Russell contravened the Municipal Act, 2001 on June 1, 2015 when it went in camera for a presentation on township rebranding. This matter did not fall within any of the Act’s exceptions to the open meeting requirements. 42 Council did not contravene the Act during the same in camera session when it considered a staffing matter referred to as Report CS 10-2015. 43 My investigation also found that council for the Township of Russell violated section 239(4)(a) of the Municipal Act, 2001 by failing to state by resolution the general nature of the matter to be considered with respect to Report CS 10-2015. Recommendations 44 I make the following recommendations to assist the township in fulfilling its obligations under the Act and enhancing the transparency of its meetings. Recommendation 1 All members of council for the Township of Russell should be vigilant in adhering to their individual and collective obligation to ensure that council complies with its responsibilities under the Municipal Act, 2001 and its own procedure by-law. 10 Township of Russell October 2015 Page 254 of 389 Regular Council Meeting 02 Nov 2015 Recommendation 2 Council for the Township of Russell should ensure that no subject is discussed in a closed session unless it clearly comes within one of the statutory exceptions to the open meeting requirements. Recommendation 3 When proceeding in camera, council for the Township of Russell should pass a resolution that includes both the fact of holding the closed meeting and the general nature of the subject matter to be discussed. Recommendation 4 Council for the Township of Russell should amend its procedure by-law to appropriately reflect the closed meeting exceptions in section 239 of the Municipal Act, 2001. Recommendation 5 Council for the Township of Russell should implement the practice of audio or video recording its closed sessions and should ensure that the current practice of recording open sessions is expanded to include the open session discussion occurring after council returns from closed session. Report 45 The Clerk and councillors for the Township of Russell were provided with an opportunity to comment on this report. Those who reviewed my report and recommendations chose not to comment. 46 My report should be shared with council for the Township of Russell and made available to the public as soon as possible, and no later than the next council meeting. Barbara Finlay Acting Ombudsman of Ontario 11 Township of Russell October 2015 Page 255 of 389 Regular Council Meeting 02 Nov 2015 11/02/2015 REPORT TO COUNCIL: CAO 11-2015 DATE: RAPPORT AU CONSEIL: MONTHLY REPORT FROM THE CAO’S OFFICE RAPPORT MENSUEL DU BUREAU DU DIRECTEUR GÉNÉRAL ACCOMPLISHMENTS ACCOMPLISSEMENTS Tabling of first draft of 2016 budget Dépôt de la première ébauche du to Council on October 19th; budget 2016 au conseil le 19 octobre dernier; Drafting the 2016 budget PowerPoint Montage de la présentation presentation to Council; PowerPoint du budget 2016 au conseil; Presentation of job evaluation Présentation au conseil des renewal and compensation survey résultats de l’exercice d’évaluation results to Council; de postes et de l’étude du marché sur la rémunération; RECOMMENDATION RECOMMANDATION That Council receive report CAO 11- Que le conseil reçoit le rapport CAO 11- 2015 dated November 2nd, 2015. 2015 daté du 2 novembre 2015. ONGOING PROJECTS PROJETS EN COURS Budget 2016 Budget 2016 Present to Council on November 2nd, Présenter le 2 novembre la the 2nd version of the 2016 budget. deuxième version du budget 2016 au conseil. Strategic Plan Finalize strategic plan following Plan stratégique comments received from the public. Finaliser le plan stratégique suite aux commentaires reçus du public. Page 256 of 389 Regular Council Meeting 02 Nov 2015 Code of conduct Code de conduite Finalize review of code of conduct Finaliser la révision du code de with Department heads. conduite avec les chefs de département. Hay Group – Salary Market study and Étude de marché sur la rémunération Job Evaluation et l’évaluation de postes Finalize review of job evaluations that Compléter l’évaluation des postes are subject to review; qui sont sujet à une révision; Prepare recommendations for Préparer recommandations au Council. conseil. Review reorganization options Examiner les options de following the departure of the réorganisation suite au départ du Director of Economic Development Directeur du développement économique Prioritize departmental goals and Priorisés les objectifs et les projects; projets du département; Review the department human Revoir les besoins de ressources resources needs; humaines du département; Review office space needs; Revoir les besoins d’espace de bureau; Prepare reorganization plan and Préparer un plan de present to Council for approval. réorganisation et présenter un rapport au conseil. Finalizing the organization of the Finaliser l’organisation de la Recognition Gala. soirée de reconnaissance. Reviewing and providing direction in Révision et fournir direction dans the launch of the new municipal le lancement de la nouvelle branding. image de marque municipale. Recruitment Recrutement Recruitment process on going for full- Processus de recrutement en cours time Deputy-Treasurer; pour un poste à temps-plein de trésorier(ère)-adjoint(e); Recruitment on going for Graduate Recrutement en cours pour les Educators and Non-Graduate postes d’éducateurs (rices) educators for La St-Jean and La diplômé(e)s et non-diplômé(e)s au Croisée; service de garde à la St-Jean et à La Croisée REPORT- CAO 11-2015 Montlly report_October activities 2015Page 2 of 4 10/28/2015 Page 257 of 389 Regular Council Meeting 02 Nov 2015 Orientation and training to new Public Orientation et formation du nouveau Works Supervisor effective Superviseur des travaux publics en November 2nd, 2015. date du 2 novembre 2015. PROFESSIONAL ACTIVITY ACTIVITÉ PROFESSIONNELLE Attended the sixth edition of Participé à la sixième édition de la Glengarry-Prescott-Russell PR journée Glengarry-Prescott- Day on October 7th, 2015, at Russell tenue le 7 octobre 2015 à Queen’s Park in Toronto. Queen’s Park à Toronto. PROJECTS / UPCOMING EVENTS PROJETS / ACTIVITÉS À VENIR N/A N/A UPDATE - CAPITAL PROJECTS MISE À JOUR-PROJETS CAPITAUX N/A N/A MONTHLY STATISTICS STATISTIQUES MENSUELLES N/A N/A ATTACHMENT(S) ATTACHMENT(S) None Aucun November 2 novembre 2015 SUBMITTED BY | SOUMIS PAR: Date Jean Leduc Chief Administrative Officer Directeur général ACKNOWLEDGEMENT OF REPORT BY | ACCUSÉ RÉCEPTION DU RAPPORT PAR: Jean Leduc Date Chief Administrative Officer Directeur général REPORT- CAO 11-2015 Montlly report_October activities 2015Page 3 of 4 10/28/2015 Page 258 of 389 Regular Council Meeting 02 Nov 2015 REPORT- CAO 11-2015 Montlly report_October activities 2015Page 4 of 4 10/28/2015 Page 259 of 389 Regular Council Meeting 02 Nov 2015 November 02 REPORT TO COUNCIL: CAO 12-2015 novembre DATE: RAPPORT AU CONSEIL: 2015 STRATEGIC PLAN 2015-2018 PLAN STRATÉGIQUE 2015-2018 SUBJECT SUJET Report comments received from the Rapporter les commentaires reçus du public on the 2015-2018 Strategic public sur le plan stratégique 2015- Plan. 2018. RECOMMENDATION RECOMMANDATION That Council receive report CAO 12- Que le conseil reçoit le rapport CAO 2015 dated November 2nd, 2015 and 12-2015 daté du 2 novembre 2015 et directs the CAO to proceed in demande au Directeur général de preparing the final version of the procéder à la préparation de la version 2015-2018 Strategic Plan for finale du plan stratégique 2015-2018 approval at its November 16, 2015 afin de l’adopter à sa prochaine réunion meeting. du 16 novembre 2015 prochain. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O BUSINESS PLAN PLAN D’AFFAIRES This report makes reference to article fait référence à l’article T1 2015-21 du T1 2015-21 of the 2015 business plan d’affaires 2015. plan. STRATEGIC PLAN PLAN STRATÉGIQUE Renewal exercise of the plan. Exercice de renouvellement du plan. COMMUNICATION PLAN PLAN DE COMMUNICATION Upon approval, the final version of Une fois adoptée, la version finale du the strategic plan will be placed on plan stratégique sera placée sur le site the website and will be added to the Internet de la municipalité et sera Page 260 of 389 Regular Council Meeting 02 Nov 2015 2016 INFO guide. Furthermore, staff ajouté au guide INFO 2016. De plus, le will be briefed on the new plan. personnel sera mise à jour sur le nouveau plan. SUBMITTED AND APPROVED BY: Date: SOUMIS ET APPROUVÉ PAR: November 2 novmebre 2015 Jean Leduc Date Chief Administrative Officer Directeur général PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The draft version of the strategic plan L’ébauche du plan stratégique pour la for the 2015-2018 period was période 2015-208 a été présenté à la presented to Council at the Regular séance ordinaire du conseil le 5 Council Meeting of October 5th, 2015. octobre 2015. The general public were invited to Le public a été invité à partager leurs review and share their comments commentaires (annexe A) au Directeur (Appendix A) with the CAO by général d’ici le 28 octobre 2015. October 28th, 2015. The administration is proposing L’administration propose des amendments to the initial document modifications au document initial et ces and such are highlighted in yellow in changements sont surlignées en jaune Appendix B. dans l’annexe B. Listed below are other priorities that Ci-dessous sont d’autres priorités dont the Administration invites Council to l’administration invite le conseil à further discuss and decide to include discuter et à décider d’inclure ou non or not in the revised strategic plan dans le plan stratégique révisé : document: REPORT- CAO 12-2015 Strategic Plan_final version_nov 2 2015.doc Page 2 of 3 10/28/2015 Page 261 of 389 Regular Council Meeting 02 Nov 2015 Foster Healthy Communities: Soutenir des collectivités en santé : -Bridge communities integration -Instaurer des initiatives d’intégration initiatives; des communautés; -Study the feasibility of installing -Examiner la possibilité d’installer des electric vehicle charging infrastructure infrastructures pour les véhicules at current municipal buildings. électriques à nos installations municipales. Grow local economy: Accroître l’économie locale -Develop ad campaign to attract more -Développer une campagne publicitaire homebuyers; pour favoriser plus d’acheteurs d’immobiliers. -Develop and promote tourism -Développer et promouvoir des strategies around current events and stratégies touristiques autour des infrastructure; évènements et infrastructures actuels; OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION N/A S/O ATTACHMENT(S) PIÈCE(S) JOINTE(S) Appendix A - Public comments Annexe A - Commentaires du public; Appendix B - Strategic Plan with Annexe B - Plan stratégique avec les proposed amendments; modifications; Appendix C - Final version of the Annexe C - Version finale du plan 2015-2018 Strategic Plan stratégique 2015-2018 REPORT- CAO 12-2015 Strategic Plan_final version_nov 2 2015.doc Page 3 of 3 10/28/2015 Page 262 of 389 Regular Council Meeting 02 Nov 2015 Appendix A | Annexe A Public comments on the 2015-2018 Strategic plan Commentaires du public du Plan stratégique 2015-2018 Commentaires / Comments #1 Sent: October 16, 2015 3:47 PM To: MUNRUS - DEPT - Clerk Bonjour, Voici mes commentaires concernant votre plan stratégique . Il est urgent de relocaliser et déménager la Succursale de la bibliothèque d’Embrun. Il est évident que l’emplacement actuel n’est pas acceptable. C’est trop petit et pas pratique de devoir sonner à la porte pour entrer et en plus d’être inondé d’étudiants de l’école pour pouvoir aller chercher un livre ou faire de la recherche. La population d’Embrun est croissante et nous avons un besoin pressant d’avoir notre local en dehors d’un école. #2 Sent: October 23, 2015 11:30 AM To: MUNRUS - DEPT - Clerk Good morning M. Leduc, I was reading through the 2015-2018 Strategic Plan and I must say I am impressed, there are a lot of very interesting initiatives in the works that will improve our municipality, great work on this and hopefully we will be able to follow through on all these goals. I did send in a recommendation for the strategic plan regarding replacing fleet vehicles with electric of plug-in hybrid models when the time comes for their renewal. Also to consider electric vehicle charging infrastructure at current and future municipal buildings and projects for municipal staff and residents, has this made it's way into the strategic plan? If not I would like for it to be considered, I am available to advise on such a subject, not only as a representative for one of the leading Canadian companies successfully building out charging infrastructure across Canada, but also as an EV owner for almost 4 years and resident of Embrun-Russell. Electric vehicles can touch and add to almost all aspects of the Strategic Plan, infrastructure, healthy communities, economic growth and financial stability. I'm not sure if Tina has spoken to you about the EV charging station inauguration taking place this Saturday at the Village Bakery in Embrun, but you are invited if you wish to attend. These events are a lot of fun and there will be cookies. Feel free to contact me directly if you have any questions. Thank you, #3 Sent: October 25, 2015 10:48 PM To: MUNRUS - DEPT - Clerk A few comments for consideration: 1. The English document contains a French title and the French document contains an English title. Page 263 of 389 Regular Council Meeting 02 Nov 2015 2. Further to "Complete resurface of the recreation trail", consider a resurface of Forced Road. I access the trail using Forced Road and it is in terrible condition. 3. Under Strategic Pillar #2 Foster Healthy Communities, add Construction of a Hazardous Waste collection site. It was nice being able to drop off paint, oil, etc. for free at the Russell landfill. It would be ideal if Lafleche transfer station would accept and store hazardous waste for pickup and disposal year-round. Not related - when does the Official Plan get reviewed? Is there a draft? I thought it was every 5 years and the version on the Russell website is from October 2010. Thank you for considering, #4 Sent: October 26, 2015 9:05 AM To: MUNRUS - DEPT - Clerk My only concern is that all of the Strategic Priorities are shown as specific actions to be taken, such as 'complete', 'develop', implement, review, execute, however Pillar #1, priority (j) only shows 'sports dome project'. I am pleased to see the dome listed, but it is not clear what the intended action is. How will performance be measured against the plan to close the feedback loop to council if no action is listed as part of the plan (for this particular priority)? Could this be updated to show 'proceed with sports dome project'? Thank you, #5 Sent: October 26, 2015 4:04 PM To: Leduc, Jean Hi Jean, I have a few ideas re: strategic planning. To respect your timeline, here is my initial feedback: Under Healthy Communities Pillar: Develop community integration initiatives Under Strong Local Economy Pillar: Develop ad campaign with local developers hitting Ottawa residents since 80% of our current population works in Ottawa – we may be able to attract more Working collaboratively with social groups, develop and promote tourism strategies (i.e.; local market, food and event tourism, sports tourism) Under Financial and Service Effectiveness Pillars: Develop Performance Management System as a quantifiable way to improve decision-making, accountability and public perception Also, some of the projects seem out of place but that might not matter. Thanks, #6 Sent: October 26, 2015 5:03 PM To: MUNRUS - DEPT - Clerk Dear Sir, While reviewing the strategic plan on the township website, there is a fair bit of attention to sports and leisure matters with items such as; the permanent outdoor rink, cycling path, etc.... which I am totally in favor of. However we presently already have a shortage of soccer fields within the township and there doesn’t appear to be any attention being paid to this fact. The Russell Soccer Club operates an association with the largest level of participation of any other organization within township and not one field is currently provided by Township, or is on Township land. (All the current fields are on school board land). In my opinion this is something that the municipality should be addressing simply due to the success of the program and the growth of the sport in general. It would also be advantageous to see fields located in Embrun or even Marionville so that the sport is exposed to more people within a wider base of the municipality. Soccer is also a game enjoyed by a varying age of people, it can be played by the youngest residents while even people in their 50’s still suit up to play. Another aspect of the soccer club that is often overlooked is how it actually promotes our community. Every week hundreds of people come from outside of Russell to either participate or compete with the Russell teams, in many cases people often say they would not have ever visited Russell if weren’t for the soccer club. What better way to introduce and promote our Page 264 of 389 Regular Council Meeting 02 Nov 2015 community as a great place to live by having families come here to play sports. I hope you can give consideration to this matter when moving forward with the master plan for the community. #7 Sent: October 27, 2015 11:07 AM To: MUNRUS - DEPT - Clerk Mr. Leduc, First, thanks for the opportunity to provide feedback on the draft version of the 2015-2018 Strategic Plan. As a citizen of Russell for almost 30 years, it’s easy to see the development the Township has undertaken over the past few years, notably its maturity in terms of operations and strategic planning. Some observations / impressions of the Strategic Plan: I’m assuming the purpose of the Corporate Strategic Plan is to set the forward agenda for the Township’s corporate activities. One idea would be to clarify what this document is intended to do. What seems to be missing to me is what will Russell look like in 2018? The vision speaks to the best choice, but why? What will Russell offer versus other similar towns, i.e.: Vars, Metcalfe, Greely, Manotick. What do we do best within our community? What do we do best compared to other communities? 2015 is almost over, maybe we consider making the plan look towards 2020. While the document is easy to understand and read, it appears to be more of a communication document than a strategic plan. Put simply, I think more substance would provide citizens with a better understanding of what the list of deliverables really means. For example: “review and optimize user fee program”…what does this mean? By whom? What are the implications? “Establish a remuneration policy following the Hay Group Study” what is the Hay Group Study? I like the idea of categorizing action items by pillars, but I think in order to make this a strategic plan, there needs to be some consideration of prioritization. Are the items listed in order of priority or are they just a list of items which the Township has allocated funds towards? The list of activities appears to include: documents (plans, policies, etc.), reviews of current operations/ activities, infrastructure activities, etc. I think it might be useful to consistently group deliverables based on their types. For example, recreation and leisure deliverables cut across pillars; maybe they warrant their own pillar? As a resident of Russell, I see a few areas as particularly important to the communities’ well-being and development: Consistent with the Mission to provide efficient services and presumably falling under the deliverable “Review Transit Service” I think a focus should be placed on making transit more affordable and effective. The majority of residents commute to Ottawa for work. Right now, there is no financial incentive for citizens to take Russell Transit. Longer term, more affordable transit would draw residents and reduce barriers to commuting to the city of Ottawa. Another opportunity for improvement is improving the access to local jobs for certain populations. For residents of Russell who have a university degree or above, I believe there is a shortage of local jobs. Hopefully these comments are useful! All the best, #8 Sent: October 27, 2015 5:11 PM To: MUNRUS - DEPT - Clerk Nous avons tellement besoin d’une bibliotheque accessible. Aller a l’ecole pour visiter la bibliotheque n’est vraiment pas pratique. La porte est barree, les autobus, les enfants…. Etc. Nous avons besoin d’un local a nous. Non seulement pour le besoin d’accessibilite mais pensons aussi a l’alphabetisation…. On veut encourager les gens a lire…. Mais lorsque la bibliotheque de notre village est de moins en moins accessible, c’est difficile et elle offre tellement de bons services.….. J’y vais beaucoup moins a cause de sa location et c’est tres dommage pour le reste de la population d’Embrun. Russell est plus petit et a son local, alors pourquoi pas nous…. Nous payons nos taxes aussi. Merci pour considerer ce message. #9 Tue 2015-10-27 7:22 PM MUNRUS - DEPT - Clerk Page 265 of 389 Regular Council Meeting 02 Nov 2015 In comparison with the Russell Library it's a joke. It would greatly be appreciated if funding would be budgeted for a new location and building for the Embrun library. Any improvement would be greatly appreciated by all the residents of Embrun. #10 Wed 2015-10-28 7:32 AM MUNRUS - DEPT - Clerk Page 266 of 389 Regular Council Meeting 02 Nov 2015 Défini Appendix B | Annexe B par le conseil avec la collaboration de l’Administration 2015-2018 Corporate Strategic PlanPlan stratégique MISSION VISION Nous offrons des services efficaces et une saine qualité Le premier choix quand il s’agit de planifier votre avenir de vie par l’entremise d’une gestion responsable afin de continuer à améliorer notre communauté. VALEURS Dans la poursuite de notre mission et de notre vision nous croyons au / à la: Leadership et à l’innovation ; Respect ; Redevabilité, l’intégrité et la transparence; Travail d’équipe ; Une communauté inclusive. Pilier stratégique #1 Pilier stratégique #2 Pilier stratégique #3 Pilier stratégique #4 Pilier stratégique #5 Développer et Soutenir des Accroître le Majorer la stabilité Promouvoir renouveler collectivités en santé développement financière l’efficacité l’infrastructure L’économique des services locale Priorités Priorités Priorités Priorités Priorités Stratégiques Stratégiques Stratégiques Stratégiques Stratégiques a) Compléter les a) Embellissement des a) Stratégie de a) Effectuer la révision des a) Conseil à adopter un réparations à la tour centres villes des villages développement, redevances comité d’organisations d’attraction et de d’aménagement sociales d’eau de Russell b) Compléter la fermeture du rétention d’entreprises b) Continuer la mise à jour site d’enfouissement b) Établir un budget b) Compléter plans de et la mise en œuvre du b) Élaborer un plan de opérationnel quinquennal construction du complexe plan de gestions des c) Compléter l’examen de la revitalisation récréatif prestation des services de commerciale c) Établir un plan immobilisations garde dans la municipalité d’immobilisations c) Élaborer de nouvelles c) Compléter le surfaçage c) Élaborer un plan quinquennal normes techniques du sentier récréatif d) Élaborer et implanter un d’acquisition et de d’ingénierie plan de déménagement de d) Finaliser une stratégie d) Élaborer un plan cession de biens-fonds la bibliothèque d’Embrun pour réduire les tarifs de d) Encourager les situation/concept pour un d) Évaluer les possibilités l’eau d’Ottawa partenariats complexe récréatif sur e) Développer des politiques d’accroître les propriété municipale de standard de patrimoine programmes e) Établir une politique de e) Établir une politique de partenariat de rémunération suite à e) Élaborer un plan f) Développer un plan de d) Plan stratégique pour la financement pour les l’étude de Hay Group quinquennal pour le continuité d’affaires croissance des terres organismes locaux remplacement et servant à des fins f) Evaluer la possibilité prolongement des g) Élaborer un plan d’emplois f) Système GIS pour d’agrandissement à l’hôtel d’amélioration du parc l’ensemble de nos de ville trottoirs Richelieu infrastructures f) Déterminer le moment g) Examiner la politique des d’achat du camion h) Exécuter un programme e) Ententes d’amélioration g) Mise en œuvre de projets ressources humaines et la de plantation d’arbres communautaire (mise à échelle et d’actions qui appuient la structure organisationnelle jour des connexions réduction de g) Établir un plan pour les i) Accroître l’accès aux d’eau et eau usée) consommation d’énergie h) Identifier et examiner les prolongements et les activités de loisirs et la chevauchements de liens de la piste cyclable croissance de la f) Révision compréhensive h) Plan de gestion service programmation du plan directeur d’infrastructures h) Établir et implanter un i) Examiner le niveau de plan de panneaux j) Accroître la sensibilisation g) Organiser une foire i) Augmenter le nombre de service du service de la d’affichage électroniques d’accessibilité pour les commerciale demandes de financement règlementation municipale i) Exécuter l’étude de la aînés aux divers programmes h) Promouvoir l’achat local disponibles j) Lancement de la nouvelle circulation pour le parc k) Programme de réduction et le service d’accueil marque municipale industriel 417 de recyclage et des « welcome wagon » j) Favoriser divers j) Exécuter les déchets pour les bâtiments pour les nouveaux partenariats afin k) Promouvoir des services résidents recommandations du municipaux d’accroître le axés sur la technologie développement plan directeur de l) Examiner la sécurité des i) Revoir la politique sur les économique régional l) Remplacement du site transport passages protégés pour commandites internet actuel piétons k) Examiner et optimiser le k) Exécuter les j) Instituer un programme programme de frais aux m) Examiner l’efficacité de la m) Examiner les patinoires de perte d’eau webdiffusion en direct recommandations du usagers extérieures permanentes plan directeur de loisirs k) Révision du règlement n) Revoir le règlement des de zonage l) Maximiser les médias parcs sociaux pour la o) Mise à jour des communication programmes de réservations et m) Fournir les services d’inscriptions en ligne d’eau et égout au parc industriel 417 n) Fournir les services d’eau et égout au parc d’affaires d’Embrun o) Revoir l’étude de la circulation pour un nouvel accès à la 417 p) Examiner le service de transport en commun q) Approuver Pprojet de dôme sportif Suivi du rendement et Plan d’affaires annuel de rétroaction au conseil l’administration adopté par le conseil Page 267 of 389 Regular Council Meeting 02 Nov 2015 Set by Council in Plan stratégique corporatif Strategic collaboration Plan 2015-2018 with Administration MISSION VISION We provide efficient services and a healthy quality of life The best choice when planning your future through responsible management to continue improving our community. VALUES In pursuit of our mission and vision, we believe in: Leadership and innovation; respect; accountability, integrity and transparency; teamwork; and an inclusive community. Strategic Pillar #1 Strategic Pillar #2 Strategic Pillar #3 Strategic Pillar #4 Strategic Pillar #5 Develop and Renew Foster Healthy Grow Local Increase Financial Promote Service Infrastructure Communities Economicy Stability Effectiveness Development Strategic Strategic Strategic Strategic Strategic Priorities Priorities Priorities Priorities Priorities a) Complete Russell water a) Beautification of the a) Business retention, a) Council to adopt a social a) Conduct development tower repairs downtown cores of the attraction and organizations committee charge review b) Continue upgrading and villages development strategy b) Construction ready design b) Establish five-year implementing our asset b) Complete landfill b) Develop commercial for Rec Complex operational budget management plan Closure revitalization plan c) Develop new engineering c) Establish five-year c) Complete resurface of c) Complete Township standards c) Develop plan for capital plan the recreational trail wide daycare service d) Encourage partnerships acquisition and d) Finalize strategy to d) Develop Recreation delivery review e) Establish a remuneration disposition of land reduce Ottawa water complex site d) Develop and policy following the Hay d) Evaluate opportunities rates plan/concept on implement plan for Group Study to expand programs e) Funding partnership municipal property Embrun Library f) Expansion assessment of d) Growth Strategic Plan policy for local e) Develop 5 year plan for relocation town hall for Employment Land organizations sidewalk expansion and e) Develop heritage g) HR Policy Updates and e) Local Improvements f) GIS system for the all replacement standards policies Organizational Review Agreements (Water & the infrastructure f) Determine Timing of f) Development of a h) Identify and review Wastewater g) Implement actions and Ladder Truck purchase Business Continuity duplication of services connexions upgrades) projects that support g) Establish Cycling plan Plan f) Official Plan Review – energy consumption i) Initiate bylaw department with bike extensions and g) Develop Richelieu Park Comprehensive Review reduction service level review links improvement plan g) Organize the h) Infrastructure j) Launch new branding h) Electronic Signs Plan h) Execute tree planting Commercial Fair management plan strategy and implementation program h) Promote buying local i) More applications for k) Promote technology- i) Implement the Traffic i) Increase access to and welcome wagon for Funding initiatives enabled services Study for the 417 leisure activities and new residents j) Partnership l) Replace current website industrial park expansion of i) Review sponsorship opportunities to m) Webcast of Council j) Implement programming policy advance regional meetings effectiveness recommendations in j) Increased seniors j) Establish a water Loss economic growth review Transportation Master accessibility Program k) Review and optimize Plan awareness k) Zoning By Law Review user fee program k) Implement k) Recycling and Waste recommendations in reduction program for Recreational Master Municipal buildings Plan l) Review Crosswalk l) Maximize Social Media safety for Communications m) Outdoor permanent ice m) Provide water and sewer rink review services to the 417 n) Revise the Parks industrial park Policy n) Provide water and sewer o) Update online services to the Embrun reservation and business park registration programs o) Review traffic study for new access to 417 p) Review Transit Service q) Approve Sports Dome Project Performance against plans closes feedback loop to Annual business plans set by Council Administration and approved by Council Page 268 of 389 Regular Council Meeting 02 Nov 2015 Performance against plans closes feedback loop to Council Annual business plans set by Administration and approved by Council Regular Council Meeting 02 Nov 2015 Appendix C | Annexe C CORE VALUES In pursuit of our mission and vision, we believe in: Leadership and innovation | Respect | Accountability, Integrity and Transparency | Teamwork | and an inclusive community VISION MISSION The best choice when planning your future. We provide efficient services and a healthy quality of life through responsible management to continue improving our community. PILLARS DEVELOP AND RENEW FOSTER GROW INCREASE PROMOTE INFRASTRUCTURE HEALTHY COMMUNITIES LOCAL ECONOMY FINANCIAL STABILITY SERVICE EFFECTIVENESS STRATEGIES a) Complete Russell water tower repairs a) Beautification of the downtown cores of a) Business retention, attraction and a) Council to adopt a social organizations a) Conduct development charge review b) Continue upgrading and implementing our the villages development strategy committee b) Establish five-year operational budget asset management plan b) Complete landfill Closure b) Develop commercial revitalization plan b) Construction ready design for Rec c) Establish five-year capital plan c) Complete resurface of the recreational trail c) Complete Township wide daycare service Complex c) Develop plan for acquisition and disposition d) Finalize strategy to reduce Ottawa water d) Develop Recreation complex site delivery review c) Develop new engineering standards of land rates plan/concept on municipal property d) Develop and implement plan for Embrun d) Encourage partnerships d) Growth Strategic Plan for Employment Land e) Funding partnership policy for local e) Develop 5 year plan for sidewalk Library relocation e) Establish a remuneration policy following e) Local Improvements Agreements (Water & organizations expansion and replacement e) Develop heritage standards policies the Hay Group Study Wastewater connexions upgrades) f) GIS system for the all the infrastructure f) Determine Timing of Ladder Truck f) Development of a Business Continuity f) Expansion assessment of town hall f) Official Plan Review – Comprehensive g) Implement actions and projects that purchase Plan g) HR Policy Updates and Organizational Review support energy consumption reduction g) Establish Cycling plan with bike extensions g) Develop Richelieu Park improvement plan Review g) Organize the Commercial Fair h) Infrastructure management plan and links h) Identify and review duplication of services h) Execute tree planting program h) Promote buying local and welcome wagon for i) More applications for Funding initiatives h) Electronic Signs Plan and implementation i) Increase access to leisure activities and new residents j) Partnership opportunities to advance i) Initiate bylaw department service level i) Implement the Traffic Study for the 417 expansion of programming i) Review sponsorship policy regional economic growth review industrial park j) Increased seniors accessibility awareness j) Establish a water Loss Program k) Review and optimize user fee program j) Launch new branding strategy j) Implement recommendations in k) Recycling and Waste reduction program k) Zoning By Law Review k) Promote technology-enabled services Transportation Master Plan for Municipal buildings l) l) Replace current website k) Implement recommendations in l) Review Crosswalk safety m) Webcast of Council meetings Recreational Master Plan m) Outdoor permanent ice rink review effectiveness review l) Maximize Social Media for n) Revise the Parks Policy Communications o) Update online reservation and registration m) Provide water and sewer services to the programs 417 industrial park n) Provide water and sewer services to the Embrun business park o) Review traffic study for new access to 417 p) Review Transit Service q) Approve Sports Dome Project Page 269 of 389 Regular Council Meeting 02 Nov 2015 Appendix C | Annexe C VALEURS Dans la poursuite de notre mission et de notre vision nous croyons au / à la: Leadership et à l’innovation | Respect | Redevabilité, l’intégrité et la transparence | Travail d’équipe |Une communauté inclusive VISION MISSION Le premier choix quand il s’agit de planifier votre avenir. Nous offrons des services efficaces et une saine qualité de vie par l’entremise d’une gestion responsable afin de continuer à améliorer notre communauté. PILIERS DÉVELOPPER ET RENOUVELER SOUTENIR DES ACCROÎTRE MAJORER LA STABILITÉ PROMOUVOIR L’EFFICACITÉ L’INFRASTRUCTURE COLLECTIVITÉS EN SANTÉ L’ÉCONOMIE LOCALE FINANCIÈRE DES SERVICES PRIORITÉES a) Compléter les réparations à la tour d’eau de Russell a) Embellissement des centres villes des villages a) Stratégie de développement, d’attraction et de rétention a) Effectuer la révision des redevances a) Conseil à adopter un comité d’organisations sociales b) Continuer la mise à jour et la mise en œuvre du plan d’entreprises d’aménagement b) Compléter la fermeture du site d’enfouissement b) Compléter plans de construction du complexe de gestions des immobilisations b) Élaborer un plan de revitalisation commerciale b) Établir un budget opérationnel quinquennal récréatif c) Compléter le surfaçage du sentier récréatif c) Compléter l’examen de la prestation des services de d) Élaborer un plan situation/concept pour un complexe garde dans la municipalité c) Élaborer un plan d’acquisition et de cession de biens- c) Établir un plan d’immobilisations quinquennal c) Élaborer de nouvelles normes techniques fonds d’ingénierie récréatif sur propriété municipale d) Élaborer et implanter un plan de déménagement de d) Finaliser une stratégie pour réduire les tarifs de e) Élaborer un plan quinquennal pour le remplacement la bibliothèque d’Embrun d) Plan stratégique pour la croissance des terres servant à l’eau d’Ottawa d) Encourager les partenariats et prolongement des trottoirs des fins d’emplois e) Développer des politiques de standard de patrimoine e) Ententes d’amélioration communautaire (mise à jour des e) Établir une politique de partenariat de financement e) Établir une politique de rémunération suite à l’étude f) Déterminer le moment d’achat du camion échelle connexions d’eau et eau usée) pour les organismes locaux de Hay Group g) Établir un plan pour les prolongements et les liens de f) Développer un plan de continuité d’affaires la piste cyclable f) Révision compréhensive du plan directeur f) Système GIS pour l’ensemble de nos f) Evaluer la possibilité d’agrandissement à l’hôtel de g) Élaborer un plan d’amélioration du parc Richelieu infrastructures ville h) Établir et implanter un plan de panneaux d’affichage g) Organiser une foire commerciale électroniques h) Exécuter un programme de plantation d’arbres g) Mise en œuvre de projets et d’actions qui appuient g) Examiner la politique des ressources humaines et la i) Exécuter l’étude de la circulation pour le parc h) Promouvoir l’achat local et le service d’accueil la réduction de consommation d’énergie structure organisationnelle i) Accroître l’accès aux activités de loisirs et la « welcome wagon » pour les nouveaux résidents industriel 417 croissance de la programmation h) Plan de gestion d’infrastructures h) Identifier et examiner les chevauchements de j) Exécuter les recommandations du plan directeur de i) Revoir la politique sur les commandites service j) Accroître la sensibilisation d’accessibilité pour les i) Augmenter le nombre de demandes de transport aînés j) Instituer un programme de perte d’eau financement aux divers programmes disponibles i) Examiner le niveau de service du service de la règlementation municipale k) Exécuter les recommandations du plan directeur de k) Programme de réduction de recyclage et des k) Révision du règlement de zonage j) Favoriser divers partenariats afin d’accroître le loisirs déchets pour les bâtiments municipaux développement économique régional j) Lancement de la nouvelle marque municipale l) Maximiser les médias sociaux pour la communication l) Examiner la sécurité des passages protégés pour k) Examiner et optimiser le programme de frais aux k) Promouvoir des services axés sur la technologie piétons usagers l) Remplacement du site internet actuel m) Fournir les services d’eau et égout au parc industriel m) Examiner les patinoires extérieures permanentes 417 m) Examiner l’efficacité de la webdiffusion en direct n) Revoir le règlement des parcs n) Fournir les services d’eau et égout au parc d’affaires o) Mise à jour des programmes de réservations et d’Embrun d’inscriptions en ligne o) Revoir l’étude de la circulation pour un nouvel accès à la 417 p) Examiner le service de transport en commun q) Approuver projet de dôme sportif Page 270 of 389 REPORT TO COUNCIL: CAO 13-2015 November 2 DATE: RAPPORT AU CONSEIL: novembre 2015 BILL 8 – PUBLIC SECTOR AND MPP ACCOUNTABILITY AND TRANSPARENCY PROJET DE LOI 8, LOI DE 2014 SUR LA RESPONSABILISATION ET LA TRANSPARENCE DU SECTEUR PUBLIC ET DES DÉPUTÉS SUBJECT SUJET Report to inform Council of Rapport afin d’informer le conseil des amendments to the Freedom of modifications de la loi sur l’accès à Information and Protection of Privacy l’information et la protection de la vie Act and the Municipal Freedom of privée et de la Loi sur l’accès à Information and Protection of Privacy l’information municipale et la protection Act and the Ombudsman Act and de la vie privée et de la loi sur related Amendments as per Bill 8 l’ombudsman et modifications project. connexes selon le projet de loi 8. RECOMMENDATION RECOMMANDATION That Council receive report CAO 13- Que le conseil reçoit le rapport CAO 2015 dated November 2nd, 2015. 13-2015 daté du 2 novembre 2015. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O BUSINESS PLAN PLAN D’AFFAIRES N/A S/O STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O Page 271 of 389 Regular Council Meeting 02 Nov 2015 SUBMITTED AND APPROVED BY: SOUMIS ET APPROUVÉ PAR: November 2 novembre 2015 Jean Leduc Date Chief Administrative Officer Directeur général PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The Bill 8 project is an Act to promote Le projet de loi 8 vise à promouvoir la public sector and MPP accountability responsabilisation et la transparence and transparency by enacting the du secteur public et des députés par Broader Public Sector Executive l’édiction de la Loi de 2014 sur la Compensation Act, 2014 and rémunération des cadres du secteur amending various Acts. parapublic et la modification de diverses lois. Bill 8 amendments are in effect as of Les modifications du projet de la loi 8 January 1st, 2016. Schedules 6 and 9 seront en vigueur à compter du 1er of the Bill relates specifically to janvier 2016. Les annexes 6 et 9 du municipal governments. projet de la loi s’appliquent aux gouvernements municipaux. Here are key changes that apply to Voici les principaux changements municipal governments: applicables aux gouvernements municipaux: -Ontario Ombudsman will become the -L’Ombudsman de l’Ontario deviendra default ombudsman for municipal l’ombudsman par défaut pour les governments that do not appoint a gouvernements municipaux qui ne municipal ombudsman except the City nomine pas un ombudsman municipal, of Toronto; sauf pour la ville de Toronto; -Ontario Ombudsman will have final -L’Ombudsman de l’Ontario aura le oversight of individual complaints contrôle final des plaintes individuelles REPORT- CAO 13-2015 Bill 8 project.doc Page 2 of 3 10/28/2015 Page 272 of 389 Regular Council Meeting 02 Nov 2015 where a municipal ombudsman has où un ombudsman municipal a été been appointed; nommé; -Ontario Ombudsman will have -L’Ombudsman de l’Ontario aura la oversight of municipal auditors fonction de surveillance des general; vérificateurs généraux municipaux; -Ontario Ombudsman will be able to -L’Ombudsman de l’Ontario sera en conduct systemic investigation of all mesure de mener des enquêtes municipal governments; systématiques de tous les gouvernements municipaux; - Existing closed meeting investigation -Le régime d’enquête de réunion à huis regime will be maintained; clos sera maintenu; -By regulation, Library boards are to -En vertu du règlement, les conseils de be excluded from an Ombudsman’s bibliothèques sont exclus de la oversight. surveillance de l’ombudsman. Furthermore, Appendix A provides De plus, vous trouverez à l’annexe A highlights of the amendments of les faits saillants des modifications des schedule 6 and 9 of the Bill 8 project. annexes 6 et 9 du projet de la loi 8. OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION N/A S/O ATTACHMENT(S) PIÈCE(S) JOINTE(S) Appendix A – Schedule 6 and 9 Annexe A – Annexe 6 et 9 REPORT- CAO 13-2015 Bill 8 project.doc Page 3 of 3 10/28/2015 Page 273 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE 6 ANNEXE 6 AMENDMENTS TO THE FREEDOM OF MODIFICATIONS DE LA LOI SUR L’ACCÈS À INFORMATION AND PROTECTION OF L’INFORMATION ET LA PROTECTION DE LA PRIVACY ACT AND THE MUNICIPAL VIE PRIVÉE ET DE LA LOI SUR L’ACCÈS À L’INFORMATION MUNICIPALE ET LA FREEDOM OF INFORMATION AND PROTECTION DE LA VIE PRIVÉE PROTECTION OF PRIVACY ACT FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT LOI SUR L’ACCÈS À L’INFORMATION ET LA PROTECTION DE LA VIE PRIVÉE 1. The Freedom of Information and Protection of 1. La Loi sur l’accès à l’information et la Privacy Act is amended by adding the following protection de la vie privée est modifiée par section: adjonction de l’article suivant : Measures to ensure preservation of records Mesures en vue d’assurer la préservation des documents 10.1 Every head of an institution shall ensure that 10.1 La personne responsable d’une institution reasonable measures respecting the records in the veille à ce que des mesures raisonnables concernant les custody or under the control of the institution are documents dont l’institution a la garde ou le contrôle developed, documented and put into place to preserve soient élaborées, documentées et appliquées pour the records in accordance with any recordkeeping or préserver les documents conformément aux exigences, records retention requirements, rules or policies, aux règles ou aux politiques en matière de tenue et de whether established under an Act or otherwise, that conservation de documents, établies par voie apply to the institution. législative ou autre, qui s’appliquent à l’institution. 2. (1) Subsection 61 (1) of the Act is amended by 2. (1) Le paragraphe 61 (1) de la Loi est modifié adding the following clause: par adjonction de l’alinéa suivant : (c.1) alter, conceal or destroy a record, or cause any c.1) modifier, cacher ou détruire un document, ou other person to do so, with the intention of amener une autre personne à le faire, dans denying a right under this Act to access the l’intention d’entraver le droit d’accès prévu par record or the information contained in the la présente loi au document ou aux record; renseignements qui y figurent; (2) Subsection 61 (3) of the Act is amended by (2) Le paragraphe 61 (3) de la Loi est modifié par adding “(c.1)” after “(1)”. insertion de «c.1),» après «(1)». (3) Section 61 of the Act is amended by adding (3) L’article 61 de la Loi est modifié par the following subsection: adjonction du paragraphe suivant : Délai de prescription allongé Extended limitation for prosecution (4) Aucune poursuite ne peut être intentée (4) A prosecution for an offence under clause (1) relativement à une infraction visée à l’alinéa (1) c.1) (c.1) shall not be commenced more than two years after plus de deux ans après le jour où les preuves de the day evidence of the offence was discovered. l’infraction ont été découvertes. (4) Section 61 of the Act is amended by adding (4) L’article 61 de la Loi est modifié par the following subsection: adjonction du paragraphe suivant : Protection of information Protection des renseignements (5) In a prosecution for an offence under this (5) Dans le cadre d’une poursuite intentée section, the court may take precautions to avoid the relativement à une infraction prévue au présent article, disclosure by the court or any person of any of the le tribunal peut prendre des précautions pour éviter que following information, including, where appropriate, lui-même ou toute autre personne ne divulgue les conducting hearings or parts of hearings in private or renseignements suivants, notamment, lorsque cela est sealing all or part of the court files: approprié, tenir des audiences en tout ou en partie à huis clos ou apposer un sceau sur la totalité ou une partie des dossiers du greffe : 1. Information that may be subject to an exemption 1. Des renseignements pouvant faire l’objet d’une from disclosure under sections 12 to 21.1. exception à l’obligation de divulgation en vertu 2. Information to which this Act may not apply des articles 12 à 21.1. Page 274 of 389 Regular Council Meeting 02 Nov 2015 under section 65. 2. Des renseignements pouvant être exclus du 3. Information that may be subject to a champ d’application de la présente loi aux confidentiality provision in any other Act. termes de l’article 65. 3. Des renseignements pouvant être protégés par une disposition qui traite du caractère confidentiel contenue dans une autre loi. LOI SUR L’ACCÈS À L’INFORMATION MUNICIPALE MUNICIPAL FREEDOM OF INFORMATION AND ET LA PROTECTION DE LA VIE PRIVÉE PROTECTION OF PRIVACY ACT 3. La Loi sur l’accès à l’information municipale et 3. The Municipal Freedom of Information and la protection de la vie privée est modifiée par Protection of Privacy Act is amended by adding the adjonction de l’article suivant : following section: Mesures en vue d’assurer la préservation des documents Measures to ensure preservation of records 4.1 La personne responsable d’une institution veille 4.1 Every head of an institution shall ensure that à ce que des mesures raisonnables concernant les reasonable measures respecting the records in the documents dont l’institution a la garde ou le contrôle custody or under the control of the institution are soient élaborées, documentées et appliquées pour developed, documented and put into place to preserve préserver les documents conformément aux exigences, the records in accordance with any recordkeeping or aux règles ou aux politiques en matière de tenue et de records retention requirements, rules or policies, conservation de documents, établies par voie whether established under an Act or otherwise, that législative ou autre, qui s’appliquent à l’institution. apply to the institution. 4. (1) Le paragraphe 48 (1) de la Loi est modifié 4. (1) Subsection 48 (1) of the Act is amended by par adjonction de l’alinéa suivant : adding the following clause: c.1) modifier, cacher ou détruire un document, ou (c.1) alter, conceal or destroy a record, or cause any amener une autre personne à le faire, dans other person to do so, with the intention of l’intention d’entraver le droit d’accès prévu par denying a right under this Act to access the la présente loi au document ou aux record or the information contained in the renseignements qui y figurent; record; (2) Le paragraphe 48 (3) de la Loi est modifié par insertion de «c.1),» après «(1)». (2) Subsection 48 (3) of the Act is amended by (3) L’article 48 de la Loi est modifié par adding “(c.1)” after “(1)”. adjonction du paragraphe suivant : (3) Section 48 of the Act is amended by adding Délai de prescription allongé the following subsection: (4) Aucune poursuite ne peut être intentée Extended limitation for prosecution relativement à une infraction visée à l’alinéa (1) c.1) plus de deux ans après le jour où les preuves de (4) A prosecution for an offence under clause (1) l’infraction ont été découvertes. (c.1) shall not be commenced more than two years after the day evidence of the offence was discovered. (4) L’article 48 de la Loi est modifié par adjonction du paragraphe suivant : (4) Section 48 of the Act is amended by adding the following subsection: Protection des renseignements Protection of information (5) Dans le cadre d’une poursuite intentée relativement à une infraction prévue au présent article, (5) In a prosecution for an offence under this le tribunal peut prendre des précautions pour éviter que section, the court may take precautions to avoid the lui-même ou toute autre personne ne divulgue les disclosure by the court or any person of any of the renseignements suivants, notamment, lorsque cela est following information, including, where appropriate, approprié, tenir des audiences en tout ou en partie à conducting hearings or parts of hearings in private or huis clos ou apposer un sceau sur la totalité ou une sealing all or part of the court files: partie des dossiers du greffe : 1. Des renseignements pouvant faire l’objet d’une 1. Information that may be subject to an exemption exception à l’obligation de divulgation en vertu from disclosure under sections 6 to 14. des articles 6 à 14. 2. Des renseignements pouvant être exclus du champ d’application de la présente loi aux 2. Information to which this Act may not apply termes de l’article 52. Page 275 of 389 Regular Council Meeting 02 Nov 2015 under section 52. 3. Des renseignements pouvant être protégés par 3. Information that may be subject to a une disposition qui a trait au caractère confidentiality provision in any other Act confidentiel contenue dans une autre loi. SCHEDULE 9 ANNEXE 9 AMENDMENTS TO THE OMBUDSMAN ACT MODIFICATIONS DE LA LOI SUR AND RELATED AMENDMENTS L’OMBUDSMAN ET MODIFICATIONS CONNEXES OMBUDSMAN ACT 1. (1) Section 1 of the Ombudsman Act is LOI SUR L’OMBUDSMAN amended by adding the following definitions: 1. (1) L’article 1 de la Loi sur l’ombudsman est modifié par adjonction des définitions suivantes : “local board” means, except in section 14.1, «conseil local» S’entend de ce qui suit, sauf à l’article (a) a local board as defined in subsection 1 (1) of 14.1 : the Municipal Act, 2001 and subsection 3 (1) of the City of Toronto Act, 2006, other than any a) un conseil local au sens du paragraphe 1 (1) de local board prescribed by regulations made la Loi de 2001 sur les municipalités et du under clause (2) (a) of this Act, paragraphe 3 (1) de la Loi de 2006 sur la cité de Toronto, autre qu’un conseil local prescrit par (b) any body prescribed by regulations made under les règlements pris en vertu de l’alinéa (2) a) de clause (2) (b); (“conseil local”) la présente loi; “municipally-controlled corporation” means, b) tout organisme prescrit par les règlements pris (a) a municipally-controlled corporation as defined en vertu de l’alinéa (2) b). («local board») in section 223.1 of the Municipal Act, 2001; «entité du secteur municipal» S’entend de ce qui suit : (b) a city-controlled corporation as defined in a) une municipalité; section 156 of the City of Toronto Act, 2006; and b) un conseil local; (c) any corporation prescribed by regulations made c) une société contrôlée par une municipalité. under clause (2) (c); (“société contrôlée par une («municipal sector entity») municipalité”) «ombudsman municipal» S’entend, selon le cas, de “municipal Ombudsman” means an Ombudsman, if tout ombudsman éventuellement nommé par une any, appointed by a municipality under the municipalité en vertu de la Loi de 2001 sur les Municipal Act, 2001 or the Ombudsman appointed municipalités ou de l’ombudsman nommé en under subsection 170 (1) of the City of Toronto Act, application du paragraphe 170 (1) de la Loi de 2006 2006, as the case may be; (“ombudsman municipal”) sur la cité de Toronto. («municipal Ombudsman ») “municipal sector entity” means, «société contrôlée par une municipalité» S’entend de ce qui suit : (a) a municipality; a) une société contrôlée par la municipalité au sens (b) a local board; and de l’article 223.1 de la Loi de 2001 sur les (c) a municipally-controlled corporation; (“entité du municipalités; secteur municipal”) b) une société contrôlée par la cité au sens de l’article 156 de la Loi de 2006 sur la cité de Toronto; c) toute personne morale prescrite par les règlements pris en vertu de l’alinéa (2) c). («municipally-controlled corporation») (2) Section 1 of the Act is amended by adding the (2) L’article 1 de la Loi est modifié par following definition: adjonction de la définition suivante : “public sector body” means, «organisme du secteur public» S’entend de ce qui suit : (a) a governmental organization; and a) une organisation gouvernementale; (b) any other entity to which this Act applies under b) toute autre entité à laquelle la présente loi section 13; (“organisme du secteur public”) s’applique par l’effet de l’article 13. («public sector body») (3) Section 1 of the Act is amended by adding the Page 276 of 389 Regular Council Meeting 02 Nov 2015 following definition: (3) L’article 1 de la Loi est modifié par “school board” means a board as defined in subsection adjonction de la définition suivante : 1 (1) of the Education Act; (“conseil scolaire”) «conseil scolaire» S’entend au sens du paragraphe 1 (1) (4) Section 1 of the Act is amended by adding the de la Loi sur l’éducation. («school board») following definition: (4) L’article 1 de la Loi est modifié par “university” means a university in Ontario that receives adjonction de la définition suivante : regular direct operating funding from the «université» Université de l’Ontario qui reçoit des Government. (“université”) fonds de fonctionnement courants et directs du (5) Section 1 of the Act is amended by adding the gouvernement. («university») following subsection: (5) L’article 1 de la Loi est modifié par Regulations adjonction du paragraphe suivant : (2) The Lieutenant Governor in Council may make Règlements regulations, (2) Le lieutenant-gouverneur en conseil peut, par (a) exempting local boards from the definition of règlement : “local board” in subsection (1); a) exclure des conseils locaux de la définition de (b) prescribing bodies that perform a public «conseil local» au paragraphe (1); function as local boards for the purposes of the b) prescrire les organismes qui exercent une definition of “local board” in subsection (1); fonction publique en tant que conseils locaux (c) prescribing corporations that perform a public pour l’application de la définition de «conseil function as municipally-controlled corporations local» au paragraphe (1); for the purposes of the definition of c) prescrire les personnes morales qui exercent une “municipally-controlled corporation” in fonction publique en tant que sociétés contrôlées subsection (1). par une municipalité pour l’application de la définition de «société contrôlée par une municipalité» au paragraphe (1). 2. La Loi est modifiée par adjonction de l’article suivant : 2. The Act is amended by adding the following Chef d’un organisme du secteur public : entité du secteur section: municipal Head of public sector body, municipal sector entity Municipalité Municipality 1.1 (1) Pour l’application de la présente loi, le chef 1.1 (1) For the purposes of this Act, the head of a d’un organisme du secteur public qui est une public sector body that is a municipality is, municipalité est : (a) a member of the council of the municipality, or a a) un membre du conseil municipal, ou un comité committee of the council, designated by by-law de celui-ci, désigné à titre de chef par règlement of the municipality as head; or municipal; (b) if no member or committee is designated, the b) si aucun membre ni comité n’est désigné, le council. conseil municipal. Local board Conseil local (2) For the purposes of this Act, the head of a public (2) Pour l’application de la présente loi, le chef d’un sector body that is a local board is, organisme du secteur public qui est un conseil local est : (a) a member of the local board, or a committee of the local board, designated in writing by the a) un membre du conseil local, ou un comité de members of the local board as head; or celui-ci, désigné par écrit à titre de chef par les membres du conseil local; (b) if no member or committee is designated, the members of the local board. b) si aucun membre ni comité n’est désigné, les membres du conseil local. Municipally-controlled corporation Société contrôlée par une municipalité (3) For the purposes of this Act, the head of a public sector body that is a municipally-controlled corporation (3) Pour l’application de la présente loi, le chef d’un shall be determined in accordance with regulations organisme du secteur public qui est une société made under subsection (4). contrôlée par une municipalité est déterminé Page 277 of 389 Regular Council Meeting 02 Nov 2015 conformément aux règlements pris en vertu du paragraphe (4). Règlements Regulations (4) Le lieutenant-gouverneur en conseil peut, par (4) The Lieutenant Governor in Council may make règlement, régir les modalités de détermination du chef regulations governing the determination of the head of d’un organisme du secteur public qui est une société a public sector body that is a municipally-controlled contrôlée par une municipalité. corporation. 3. La Loi est modifiée par adjonction de l’article suivant : 3. The Act is amended by adding the following Chef d’un organisme du secteur public : conseil scolaire section: 1.2 Pour l’application de la présente loi, le chef d’un Head of public sector body, school board organisme du secteur public qui est un conseil scolaire 1.2 For the purposes of this Act, the head of a public est : sector body that is a school board is, a) un membre ou un employé du conseil scolaire (a) a member or employee of the school board désigné à titre de chef par le conseil scolaire; designated by the school board as head; or b) si personne n’est désigné, le directeur de (b) if no one is designated, the director of education l’éducation du conseil scolaire. for the school board. 4. La Loi est modifiée par adjonction de l’article 4. The Act is amended by adding the following suivant : section: Chef d’un organisme du secteur public : université Head of public sector body, university 1.3 Pour l’application de la présente loi, le chef d’un 1.3 For the purposes of this Act, the head of a public organisme du secteur public qui est une université est : sector body that is a university is, a) un membre du conseil d’administration de (a) a member of the governing body of the l’université ou un autre dirigeant ou employé de university or other officer or employee of the l’université, ou un comité du conseil university, or a committee of the governing d’administration, désigné à titre de chef par le body, designated by the governing body as head; conseil d’administration; or b) si aucune personne ni aucun comité n’est (b) if no person or committee is designated, the désigné, le président de l’université. president of the university. 5. (1) L’article 13 de la Loi est modifié par adjonction du paragraphe suivant : 5. (1) Section 13 of the Act is amended by adding Application aux entités du secteur municipal the following subsection: (2) La présente loi s’applique aux entités du secteur municipal. Application to municipal sector entities (2) This Act applies to municipal sector entities. (2) L’article 13 de la Loi est modifié par adjonction du paragraphe suivant : (2) Section 13 of the Act is amended by adding the following subsection: Application aux conseils scolaires (3) La présente loi s’applique aux conseils scolaires. (3) L’article 13 de la Loi est modifié par Application to school boards adjonction du paragraphe suivant : (3) This Act applies to school boards. Application aux universités (3) Section 13 of the Act is amended by adding the following subsection: (4) La présente loi s’applique aux universités. Application to universities (4) This Act applies to universities. 6. (1) Le paragraphe 14 (1) de la Loi est modifié par remplacement de «une organisation 6. (1) Subsection 14 (1) of the Act is amended by gouvernementale» par «un organisme du secteur striking out “a governmental organization” and public». substituting “a public sector body”. (2) Les paragraphes 14 (2.1), (2.2), (2.3), (2.4), (2.5) et (2.6) de la Loi sont abrogés. (2) Subsections 14 (2.1), (2.2), (2.3), (2.4), (2.5) (3) Le paragraphe 14 (3) de la Loi est modifié par Page 278 of 389 Regular Council Meeting 02 Nov 2015 and (2.6) of the Act are repealed. remplacement de «l’organisation» par «l’organisme». (3) Subsection 14 (3) of the Act is amended by striking out “or organization” and substituting “or (4) Le paragraphe 14 (4) de la Loi est modifié par body”. adjonction de l’alinéa suivant : (4) Subsection 14 (4) of the Act is amended by a.1) à l’égard de laquelle un règlement administratif adding the following clause: ou une résolution d’un conseil scolaire confère (a.1) in respect of which there is, under any by-law or le droit d’appel ou d’opposition, ou le droit de resolution of a school board, a right of appeal or demander une audience ou une révision sur le objection, or a right to apply for a hearing or fond, à un dirigeant ou un employé désigné du conseil scolaire, ou à un comité constitué par un review, on the merits of the case to a designated school board official or employee, or to a règlement administratif ou une résolution du committee constituted by or under a by-law or conseil scolaire ou en vertu d’un tel règlement resolution of the school board, until that right of ou d’une telle résolution, tant que le recours n’a appeal or objection or application has been pas été exercé en l’espèce, ou que le délai pour exercised in the particular case, or until after any l’exercer n’est pas écoulé; time for the exercise of that right has expired; (5) Le paragraphe 14 (4) de la Loi est modifié par (5) Subsection 14 (4) of the Act is amended by adjonction de l’alinéa suivant : adding the following clause: a.2) à l’égard de laquelle un règlement administratif (a.2) in respect of which there is, under any by-law or ou une résolution du conseil d’administration ou resolution of the governing body or senate of a du sénat d’une université confère le droit university, a right of appeal or objection, or a d’appel ou d’opposition, ou le droit de demander une audience ou une révision sur le fond, à un right to apply for a hearing or review, on the dirigeant ou un employé désigné de l’université, merits of the case to a designated university official or employee, or to a committee or ou à un comité ou un tribunal administratif ou quasi-judiciaire constitués par un règlement tribunal constituted by or under a by-law or resolution of the governing body or senate, until administratif ou une résolution du conseil d’administration ou du sénat ou en vertu d’un tel that right of appeal or objection or application has been exercised in the particular case, or until règlement ou d’une telle résolution, tant que le recours n’a pas été exercé en l’espèce, ou que le after any time for the exercise of that right has délai pour l’exercer n’est pas écoulé; expired; (6) L’alinéa 14 (4) b) de la Loi est abrogé et remplacé par ce qui suit : b) d’un conseiller juridique de l’organisme du (6) Clause 14 (4) (b) of the Act is repealed and secteur public ou d’un avocat de l’organisme the following substituted: dans une instance ou, lorsque l’organisme du secteur public est une organisation (b) of any person acting as legal adviser to the gouvernementale, d’un conseiller juridique ou public sector body or as counsel to the public d’un avocat de la Couronne. sector body in relation to any proceedings, or, in the case of a public sector body that is a (7) L’article 14 de la Loi est modifié par governmental organization, a legal adviser or adjonction des paragraphes suivants : counsel to the Crown. Idem (7) Section 14 of the Act is amended by adding (4.1) Il est entendu que l’alinéa (4) a) inclut les the following subsections: droits établis par des règlements municipaux adoptés Same par une entité du secteur municipal en vertu de quelque loi que ce soit. (4.1) For greater certainty, clause (4) (a) includes rights established under by-laws made by a municipal Ombudsman municipal : Toronto sector entity under any Act. (4.2) L’ombudsman ne peut enquêter sur une plainte Municipal Ombudsman, Toronto concernant une décision, recommandation, action ou omission qui relève de la compétence de l’ombudsman (4.2) Nothing in this Act empowers the Ombudsman municipal pour la cité de Toronto. to investigate a complaint respecting any decision, recommendation, act or omission that is within the Idem : autres municipalités jurisdiction of the municipal Ombudsman for the City (4.3) L’ombudsman ne peut enquêter sur une plainte of Toronto. concernant une décision, recommandation, action ou Same, other municipalities omission qui relève de la compétence de tout autre ombudsman municipal sauf si, selon le cas : (4.3) Nothing in this Act empowers the Ombudsman Page 279 of 389 Regular Council Meeting 02 Nov 2015 to investigate a complaint respecting any decision, a) une plainte a été présentée à l’ombudsman recommendation, act or omission that is within the municipal à l’égard de la question et celui-ci a jurisdiction of any other municipal Ombudsman unless, refusé d’enquêter sur la question, ou a mené et (a) a complaint respecting the matter was made to conclu une enquête à ce propos; the municipal Ombudsman and he or she refused b) le délai, le cas échéant, pour saisir l’ombudsman to investigate the matter, or conducted and municipal d’une plainte concernant la question, concluded an investigation into the matter; or aux fins d’enquête, a expiré. (b) the time, if any, for bringing a complaint Autres affaires municipales respecting the matter to the municipal Ombudsman for investigation has expired. (4.4) Le paragraphe (4.3) s’applique, avec les adaptations nécessaires, à l’égard d’une question qui Other municipal matters relève de la compétence : (4.4) Subsection (4.3) applies with necessary a) soit d’un commissaire à l’intégrité, d’un modifications in respect of a matter that is within the registrateur ou d’un vérificateur général nommé jurisdiction of, en vertu de la partie V.1 de la Loi de 2001 sur (a) an Integrity Commissioner, registrar or Auditor les municipalités; General appointed under Part V.1 of the b) soit d’un commissaire à l’intégrité, d’un Municipal Act, 2001; or registrateur ou d’un vérificateur général nommé (b) an Integrity Commissioner, registrar or Auditor en vertu de la partie V de la Loi de 2006 sur la General appointed under Part V of the City of cité de Toronto. Toronto Act, 2006. Enquête à l’initiative de l’ombudsman (4.5) Il est entendu que les paragraphes (4.2), (4.3) Investigation on own motion et (4.4) n’ont pas d’incidence sur le pouvoir conféré à l’ombudsman par le paragraphe (2) d’enquêter de sa (4.5) For greater certainty, subsections (4.2), (4.3) propre initiative. and (4.4) do not affect the Ombudsman’s ability under subsection (2) to investigate on his or her own motion. (8) Le paragraphe 14 (5) de la Loi est abrogé et remplacé par ce qui suit : Compétence (8) Subsection 14 (5) of the Act is repealed and the following substituted: (5) L’ombudsman ou toute personne directement intéressée peut demander à la Cour divisionnaire un Application to determine jurisdiction jugement déclaratoire sur la compétence de (5) If any question arises whether the Ombudsman l’ombudsman, dans le cadre de la présente loi, en ce has jurisdiction to investigate any case or class of cases qui concerne un cas ou une catégorie de cas. under this Act, the Ombudsman or any person who is 7. (1) La Loi est modifiée par adjonction de directly affected may apply to the Divisional Court for l’article suivant : a declaratory order determining the question. Pouvoirs d’enquête spécifiques concernant les municipalités et 7. (1) The Act is amended by adding the les conseils locaux following section: 14.1 (1) Le présent article s’applique aux Specific powers of investigation re municipalities, local boards circonstances décrites à l’alinéa 239.1 b) de la Loi de 14.1 (1) This section applies in the circumstances 2001 sur les municipalités ou à l’alinéa 190.1 (1) b) de described in clause 239.1 (b) of the Municipal Act, la Loi de 2006 sur la cité de Toronto, selon le cas. 2001 or clause 190.1 (1) (b) of the City of Toronto Act, Définition 2006, as the case may be. (2) La définition qui suit s’applique au présent Definition article. (2) In this section, «conseil local» S’entend de ce qui suit : “local board” means, a) relativement à une municipalité autre que la cité (a) when used in relation to a municipality other de Toronto, un conseil local au sens du than the City of Toronto, a local board as paragraphe 238 (1) de la Loi de 2001 sur les defined in subsection 238 (1) of the Municipal municipalités; Act, 2001; and b) relativement à la cité de Toronto, un conseil (b) when used in relation to the City of Toronto, a local au sens du paragraphe 3 (1) de la Loi de local board as defined in subsection 3 (1) of the 2006 sur la cité de Toronto auquel s’applique City of Toronto Act, 2006 to which section 189 l’article 189 de cette loi. Page 280 of 389 Regular Council Meeting 02 Nov 2015 of that Act applies. Enquête de l’ombudsman (3) Lorsqu’une personne en fait la demande en vertu Investigation by Ombudsman de l’alinéa 239.1 b) de la Loi de 2001 sur les municipalités ou de l’alinéa 190.1 (1) b) de la Loi de (3) If a person makes a request under clause 239.1 2006 sur la cité de Toronto, l’ombudsman peut, selon (b) of the Municipal Act, 2001 or clause 190.1 (1) (b) le cas, enquêter : of the City of Toronto Act, 2006, the Ombudsman may, as the case may be, investigate, a) soit sur la question de savoir si une municipalité ou un de ses conseils locaux s’est conformé à l’article 239 de la Loi de 2001 sur les (a) whether a municipality or local board of a municipalités ou à un règlement de procédure municipality has complied with section 239 of adopté en application du paragraphe 238 (2) de the Municipal Act, 2001 or a procedure by-law cette loi à l’égard d’une réunion ou d’une partie under subsection 238 (2) of that Act in respect de réunion qui s’est tenue à huis clos; of a meeting or part of a meeting that was closed to the public; or b) soit sur la question de savoir si la cité de Toronto ou un de ses conseils locaux s’est (b) whether the City of Toronto or a local board of conformé à l’article 190 de la Loi de 2006 sur la the City has complied with section 190 of the cité de Toronto ou à un règlement de procédure City of Toronto Act, 2006 or a procedure by-law adopté en application du paragraphe 189 (2) de under subsection 189 (2) of that Act in respect cette loi à l’égard d’une réunion ou d’une partie of a meeting or part of a meeting that was closed de réunion qui s’est tenue à huis clos. to the public. Champ d’application de la Loi (4) Sous réserve du paragraphe (5), la présente loi Application of Act s’applique à une enquête menée en vertu du paragraphe (3). (4) Subject to subsection (5), this Act applies to an investigation under subsection (3). Exceptions (5) Les paragraphes 14 (4) et 18 (4) et (5), les articles 20 et 21 et les paragraphes 22 (1) et 25 (3) et Exceptions (4) ne s’appliquent pas à une enquête menée en vertu (5) Subsections 14 (4) and 18 (4) and (5), sections du paragraphe (3). 20 and 21 and subsections 22 (1) and 25 (3) and (4) do not apply to an investigation under subsection (3). Interprétation (6) Pour l’application du paragraphe (4), les autres Interpretation dispositions de la présente loi s’appliquent, avec les adaptations nécessaires, à une municipalité ou à un (6) For the purposes of subsection (4), the remaining conseil local comme s’il s’agissait d’une organisation provisions of this Act apply with necessary gouvernementale et, à cette fin : modifications to a municipality or local board as if it a) la mention, au paragraphe 19 (3), de la Loi de were a governmental organization, and, for the 2006 sur la fonction publique de l’Ontario vaut purpose, mention de la Loi de 2001 sur les municipalités (a) the reference in subsection 19 (3) to the Public ou de la Loi de 2006 sur la cité de Toronto, Service of Ontario Act, 2006 shall be read as a selon le cas; reference to the Municipal Act, 2001 or the City b) si le paragraphe 19 (3.1) ne fait pas mention de of Toronto Act, 2006, as the case may be; and la Loi sur l’accès à l’information municipale et (b) if subsection 19 (3.1) does not contain a la protection de la vie privée, la mention, à ce reference to the Municipal Freedom of paragraphe, de la Loi sur l’accès à l’information Information and Protection of Privacy Act, the et la protection de la vie privée vaut mention de reference in that subsection to the Freedom of la Loi sur l’accès à l’information municipale et Information and Protection of Privacy Act shall la protection de la vie privée. be read as a reference to the Municipal Freedom Rapport et recommandations of Information and Protection of Privacy Act. (7) S’il est d’avis, à l’issue d’une enquête menée en vertu du paragraphe (3), que la réunion ou la partie de Report and recommendations réunion en cause semble s’être tenue à huis clos contrairement à l’article 239 de la Loi de 2001 sur les (7) If, after completing an investigation under municipalités ou à un règlement de procédure adopté subsection (3), the Ombudsman is of opinion that the en application du paragraphe 238 (2) de cette loi ou meeting or part of the meeting that was the subject- contrairement à l’article 190 de la Loi de 2006 sur la matter of the investigation appears to have been closed Page 281 of 389 Regular Council Meeting 02 Nov 2015 to the public contrary to section 239 of the Municipal cité de Toronto ou à un règlement de procédure adopté Act, 2001 or to a procedure by-law under subsection en application du paragraphe 189 (2) de cette loi, selon 238 (2) of that Act or contrary to section 190 of the le cas, l’ombudsman fait rapport de son avis et des City of Toronto Act, 2006 or to a procedure by-law motifs à l’appui à la municipalité ou au conseil local, under subsection 189 (2) of that Act, as the case may selon le cas, et il peut faire les recommandations qu’il be, the Ombudsman shall report his or her opinion, and estime indiquées. the reasons for it, to the municipality or local board, as Rapports mis à la disposition du public the case may be, and may make such recommendations as he or she thinks fit. (8) La municipalité ou le conseil local veille à ce que les rapports qu’il reçoit en application du Reports to be public paragraphe (7) soient mis à la disposition du public. (8) The municipality or local board shall ensure that Publication facultative du rapport reports received under subsection (7) by the municipality or local board, as the case may be, are (9) L’ombudsman peut, après avoir fait son rapport made available to the public. en application du paragraphe (7), le publier ou le mettre à la disposition du public d’une autre manière. Ombudsman may publish report (2) Le paragraphe 14.1 (5) de la Loi, tel qu’il est (9) The Ombudsman may, after making a report édicté par le paragraphe (1), est modifié par under subsection (7), publish the report or otherwise remplacement de «Les paragraphes 14 (4) et 18 (4) make it available to the public. et (5)» par «Les paragraphes 14 (4) et 18 (5.1)» au (2) Subsection 14.1 (5) of the Act, as enacted by début du paragraphe. subsection (1), is amended by striking out (3) Le paragraphe 14.1 (6) de la Loi, tel qu’il est “Subsections 14 (4) and 18 (4) and (5)” at the édicté par le paragraphe (1), est abrogé et remplacé beginning and substituting “Subsections 14 (4) and par ce qui suit : 18 (5.1)”. Interprétation (3) Subsection 14.1 (6) of the Act, as enacted by subsection (1), is repealed and the following (6) Pour l’application du paragraphe (4), les autres substituted: dispositions de la présente loi s’appliquent, avec les adaptations nécessaires, à une municipalité ou à un Interpretation conseil local comme s’il s’agissait d’un organisme du (6) For the purposes of subsection (4), the remaining secteur public qui est une entité du secteur municipal. provisions of this Act apply with necessary 8. L’article 15 de la Loi est modifié par modifications to a municipality or local board as if it adjonction des paragraphes suivants : were a public sector body that is a municipal sector entity. Application des règles 8. Section 15 of the Act is amended by adding the (2.1) Les règles adoptées en vertu du présent article following subsections: à l’égard des organisations gouvernementales s’appliquent à l’égard de tous les organismes du Application of rules secteur public, sauf disposition expresse contraire de la (2.1) Rules made under this section in respect of présente loi ou des règles. governmental organizations apply in respect of all Exception public sector bodies, unless this Act or the rules expressly provide otherwise. (2.2) Les règles relatives au fonctionnement du paragraphe 21 (4) ou (5) s’appliquent uniquement aux Exception organismes du secteur public qui sont des organisations (2.2) Any rules relating to the operation of gouvernementales. subsection 21 (4) or (5) apply only to public sector 9. (1) Le paragraphe 18 (1) de la Loi est modifié bodies that are governmental organizations. par remplacement de «le chef de l’organisation gouvernementale» par «le chef de l’organisme du 9. (1) Subsection 18 (1) of the Act is amended by secteur public». striking out “the head of the governmental (2) Le paragraphe 18 (3) de la Loi est modifié : organization” and substituting “the head of the a) par remplacement de «une organisation public sector body”. gouvernementale» par «un organisme du (2) Subsection 18 (3) of the Act is amended by, secteur public»; (a) striking out “any governmental organization” b) par remplacement de «cette organisation» and substituting “any public sector body”; par «cet organisme du secteur public». and (3) L’article 18 de la Loi est modifié par adjonction des paragraphes suivants : (b) striking out “that organization” and Documents fournis par l’ombudsman Page 282 of 389 Regular Council Meeting 02 Nov 2015 substituting “that public sector body”. (3.1) Les règles suivantes s’appliquent à l’égard des (3) Section 18 of the Act is amended by adding documents que fournit l’ombudsman à un organisme the following subsections: du secteur public ou à une personne en application du Documents provided by Ombudsman paragraphe (3) afin de leur donner l’occasion de faire valoir leur point de vue : (3.1) The following rules apply with respect to any documents provided by the Ombudsman to a public 1. Les documents sont conservés par l’organisme sector body or person under subsection (3) for the du secteur public ou la personne sous le sceau de purposes of giving the public sector body or person an la confidence et ne doivent pas être divulgués opportunity to make representations: sans l’autorisation de l’ombudsman. 1. The documents shall be maintained by the 2. Malgré les exigences, les règles ou les politiques public sector body or person in confidence and en matière de tenue et de conservation de shall not be disclosed except as authorized by documents, établies par voie législative ou autre, the Ombudsman. qui s’appliquent à l’organisme du secteur public ou à la personne : 2. Despite any recordkeeping or records retention requirements, rules or policies, whether i. l’organisme du secteur public ou la established under an Act or otherwise, that apply personne rend les documents à to the public sector body or person, l’ombudsman à sa demande, i. the public sector body or person shall ii. aucune copie des documents ne doit être return the documents to the Ombudsman conservée par l’organisme du secteur on his or her request, and public ou la personne. ii. no copy of any of the documents shall be Primauté sur les lois sur l’accès à l’information retained by the public sector body or (3.2) Le paragraphe (3.1) l’emporte sur la Loi sur person. l’accès à l’information et la protection de la vie privée et sur la Loi sur l’accès à l’information municipale et la protection de la vie privée, selon le cas. Prevails over FIPPA, MFIPPA (4) Le paragraphe 18 (4) de la Loi est modifié par (3.2) Subsection (3.1) prevails over the Freedom of remplacement de «l’enquête» par «l’enquête Information and Protection of Privacy Act or the portant sur une organisation gouvernementale». Municipal Freedom of Information and Protection of Privacy Act, as the case may be. (5) Le paragraphe 18 (5) de la Loi est modifié par remplacement de «si un ministre le demande et (4) Subsection 18 (4) of the Act is amended by chaque fois qu’une enquête porte sur une striking out “any investigation” and substituting recommandation» par «si un ministre le demande à “any investigation respecting a governmental l’égard d’une enquête portant sur une organisation organization”. gouvernementale ou chaque fois qu’une enquête a (5) Subsection 18 (5) of the Act is amended by trait à une recommandation». striking out “in relation to any investigation” and (6) L’article 18 de la Loi est modifié par substituting “in relation to any investigation adjonction du paragraphe suivant : respecting a governmental organization”. Consultation : entités du secteur municipal (5.1) Les paragraphes (4) et (5) s’appliquent, avec les adaptations nécessaires, à toute enquête portant sur (6) Section 18 of the Act is amended by adding une entité du secteur municipal, si ce n’est que : the following subsection: a) la mention d’une enquête portant sur une Consultation, municipal sector entities organisation gouvernementale vaut mention d’une enquête portant sur une entité du secteur (5.1) Subsections (4) and (5) apply with necessary municipal; modifications to any investigation respecting a municipal sector entity, except that, b) la mention d’un ministre vaut mention de la municipalité. (a) the reference to an investigation respecting a governmental organization shall be read as a (7) L’article 18 de la Loi est modifié par reference to an investigation respecting a adjonction du paragraphe suivant : municipal sector entity; and Consultation : conseils scolaires (b) the reference to a minister shall be read as a (5.2) Les paragraphes (4) et (5) s’appliquent, avec reference to the municipality. les adaptations nécessaires, à toute enquête portant sur un conseil scolaire, si ce n’est que : Page 283 of 389 Regular Council Meeting 02 Nov 2015 (7) Section 18 of the Act is amended by adding a) la mention d’une enquête portant sur une the following subsection: organisation gouvernementale vaut mention Consultation, school boards d’une enquête portant sur un conseil scolaire; (5.2) Subsections (4) and (5) apply with necessary b) la mention d’un ministre vaut mention du chef modifications to any investigation respecting a school du conseil scolaire déterminé en application de board, except that, l’article 1.2. (a) the reference to an investigation respecting a governmental organization shall be read as a (8) L’article 18 de la Loi est modifié par reference to an investigation respecting a school adjonction du paragraphe suivant : board; and Consultation : universités (b) the reference to a minister shall be read as a reference to the head for the school board under (5.3) Les paragraphes (4) et (5) s’appliquent, avec section 1.2. les adaptations nécessaires, à toute enquête portant sur une université, si ce n’est que : (8) Section 18 of the Act is amended by adding the following subsection: a) la mention d’une enquête portant sur une organisation gouvernementale vaut mention Consultation, universities d’une enquête portant sur une université; (5.3) Subsections (4) and (5) apply with necessary b) la mention d’un ministre vaut mention du chef modifications to any investigation respecting a de l’université déterminé en application de university, except that, l’article 1.3. (a) the reference to an investigation respecting a (9) Le paragraphe 18 (6) de la Loi est modifié par governmental organization shall be read as a remplacement de «d’une organisation reference to an investigation respecting a gouvernementale» par «d’un organisme du secteur university; and public». (b) the reference to a minister shall be read as a 10. La Loi est modifiée par adjonction de l’article reference to the head for the university under suivant : section 1.3. Réunions tenues à huis clos (9) Subsection 18 (6) of the Act is amended by striking out “any governmental organization” and 18.1 (1) Malgré toute autre loi, une réunion ou une substituting “any public sector body”. partie de réunion tenue par le conseil d’administration ou le sénat d’une université, ou par le comité de 10. The Act is amended by adding the following direction du conseil d’administration ou du sénat, ou section: par une organisation gouvernementale prescrite en Meetings to be closed to the public vertu du paragraphe (2), se tient à huis clos si la question qui doit y être étudiée porte sur une enquête 18.1 (1) Despite any other Act, any meeting or part en cours menée en vertu de la présente loi à propos de of a meeting held by the governing body or senate of a l’université ou de l’organisation gouvernementale, university or the executive committee of the governing selon le cas. body or senate, or by any governmental organization prescribed under subsection (2), shall be closed to the Règlements public if the subject matter being considered is an (2) Le lieutenant-gouverneur en conseil peut, par ongoing investigation under this Act respecting the règlement, prescrire des organisations university or governmental organization, as the case gouvernementales pour l’application du paragraphe (1). may be. 11. (1) Le paragraphe 19 (1) de la Loi est modifié Regulations par remplacement de «d’une organisation (2) The Lieutenant Governor in Council may make gouvernementale» par «de tout organisme du regulations prescribing governmental organizations for secteur public». the purposes of subsection (1). (2) L’alinéa 19 (2) b) de la Loi est modifié par 11. (1) Subsection 19 (1) of the Act is amended remplacement de «d’une organisation by striking out “any governmental organization” gouvernementale» par «de tout organisme du and substituting “any public sector body”. secteur public». (2) Clause 19 (2) (b) of the Act is amended by (3) Le paragraphe 19 (3) de la Loi est modifié par striking out “any governmental organization” and remplacement de «la Loi de 2006 sur la fonction substituting “any public sector body”. publique de l’Ontario» par «la Loi de 2006 sur la fonction publique de l’Ontario, de la Loi de 2001 sur les municipalités ou de la Loi de 2006 sur la cité de Page 284 of 389 Regular Council Meeting 02 Nov 2015 (3) Subsection 19 (3) of the Act is amended by Toronto, selon le cas». striking out “the Public Service of Ontario Act, (4) Le paragraphe 19 (3.1) de la Loi est modifié 2006” and substituting, “the Public Service of par insertion de «, de la Loi sur l’accès à Ontario Act, 2006, the Municipal Act, 2001 or the l’information municipale et la protection de la vie City of Toronto Act, 2006, as the case may be”. privée» après «la Loi sur l’accès à l’information et la (4) Subsection 19 (3.1) of the Act is amended by protection de la vie privée». adding “the Municipal Freedom of Information and 12. (1) Le passage qui suit l’alinéa g) du Protection of Privacy Act” after “the Freedom of paragraphe 21 (3) de la Loi est modifié : Information and Protection of Privacy Act”. a) par remplacement de «à l’organisation gouvernementale intéressée» par «à 12. (1) Subsection 21 (3) of the Act is amended in l’organisme du secteur public intéressé»; the portion after clause (g) by, b) par remplacement de «l’organisation (a) striking out “the appropriate governmental gouvernementale» par «l’organisme du organization” and substituting “the secteur public»; appropriate public sector body”; c) par suppression de «L’ombudsman envoie (b) striking out “the governmental organization” également une copie du rapport et des and substituting “the public sector body”; recommandations au ministre intéressé.» à la and fin du passage. (c) striking out “and the Ombudsman shall also (2) L’article 21 de la Loi est modifié par send a copy of his or her report and adjonction du paragraphe suivant : recommendations to the minister concerned” Idem at the end. (3.1) Dans le cas d’une enquête portant sur une (2) Section 21 of the Act is amended by adding organisation gouvernementale, l’ombudsman envoie the following subsection: également une copie du rapport et des recommandations au ministre compétent. Same (3.1) In the case of an investigation respecting a (3) L’article 21 de la Loi est modifié par governmental organization, the Ombudsman shall also adjonction du paragraphe suivant : send a copy of the report and recommendations to the Idem appropriate minister. (3.2) Dans le cas d’une enquête portant sur un (3) Section 21 of the Act is amended by adding conseil local ou une société contrôlée par une the following subsection: municipalité, l’ombudsman envoie également une copie du rapport et des recommandations à la Same municipalité. (3.2) In the case of an investigation respecting a local board or municipally-controlled corporation, the (4) L’article 21 de la Loi est modifié par Ombudsman shall also send a copy of the report and adjonction du paragraphe suivant : recommendations to the municipality. Idem (4) Section 21 of the Act is amended by adding (3.3) Dans le cas d’une enquête portant sur un the following subsection: conseil scolaire, l’ombudsman envoie également une copie du rapport et des recommandations au chef du Same conseil scolaire déterminé en application de l’article (3.3) In the case of an investigation respecting a 1.2. school board, the Ombudsman shall also send a copy of (5) L’article 21 de la Loi est modifié par the report and recommendations to the head of the adjonction du paragraphe suivant : school board under section 1.2. (5) Section 21 of the Act is amended by adding Idem the following subsection: (3.4) Dans le cas d’une enquête portant sur une université, l’ombudsman envoie également une copie Same du rapport et des recommandations au chef de (3.4) In the case of an investigation respecting a l’université déterminé en application de l’article 1.3. university, the Ombudsman shall also send a copy of the report and recommendations to the head of the (6) Le paragraphe 21 (4) de la Loi est modifié par university under section 1.3. insertion de «Dans le cas d’un rapport concernant une organisation gouvernementale,» au début du (6) Subsection 21 (4) of the Act is amended by paragraphe. adding “In the case of a report respecting a Page 285 of 389 Regular Council Meeting 02 Nov 2015 governmental organization” at the beginning. (7) L’article 21 de la Loi est modifié par adjonction du paragraphe suivant : (7) Section 21 of the Act is amended by adding Autres rapports pouvant être mis à la disposition du public the following subsection: (6) Dans le cas d’un rapport concernant un Other reports may be made public organisme du secteur public autre qu’une organisation gouvernementale, l’ombudsman peut, après avoir fait (6) In the case of a report respecting a public sector son rapport, le publier ou le mettre à la disposition du body other than a governmental organization, the public d’une autre manière. Ombudsman may, after making the report, publish the report or otherwise make it available to the public. 13. (1) Le paragraphe 25 (1) de la Loi est modifié par remplacement de «d’une organisation 13. (1) Subsection 25 (1) of the Act is amended gouvernementale» par «d’un organisme du secteur by striking out “any governmental organization” public». and substituting “any public sector body”. (2) Le paragraphe 25 (2) de la Loi est abrogé et (2) Subsection 25 (2) of the Act is repealed and remplacé par ce qui suit : the following substituted: Avis (2) Avant de pénétrer dans les locaux en vertu du Notice of entry présent article, l’ombudsman : (2) Before entering any premises under this section, the Ombudsman shall, a) d’une part, en avise le chef de l’organisme du secteur public; (a) notify the head of the public sector body; and b) d’autre part, donne au chef une occasion (b) provide the head a reasonable opportunity to raisonnable d’expliquer les motifs pour lesquels give reasons why entry to the premises is not l’entrée dans les locaux n’est pas opportune. appropriate. (3) L’article 25 de la Loi est modifié par adjonction des paragraphes suivants : (3) Section 25 of the Act is amended by adding Logement privé the following subsections: (2.1) Malgré le paragraphe (1), l’ombudsman ne Private dwellings doit pas pénétrer dans des locaux utilisés comme logement, sauf avec le consentement de l’occupant ou (2.1) Despite subsection (1), the Ombudsman shall en vertu d’un mandat décerné aux termes du not enter a place that is being used as a dwelling, paragraphe (2.2). except with the consent of the occupier or under the authority of a warrant issued under subsection (2.2). Mandat Warrant (2.2) Un juge de paix peut décerner un mandat autorisant une personne à pénétrer dans des locaux (2.2) A justice of the peace may issue a warrant utilisés comme logement s’il est convaincu, sur la foi authorizing a person to enter a place being used as a des preuves présentées sous serment ou affirmation dwelling if the justice of the peace is satisfied, on solennelle, qu’il existe des motifs raisonnables de evidence under oath or affirmation, that there are croire qu’il est nécessaire de pénétrer dans les locaux reasonable grounds to believe that it is necessary to pour y mener une enquête dans le cadre de la présente enter the place in order to carry out an investigation loi. under this Act. Idem Same (2.3) Toute entrée autorisée par le mandat a lieu aux (2.3) Any entry under the warrant shall be made at heures raisonnables qui y sont précisées. such reasonable times as may be specified in the warrant. 14. La Loi est modifiée par adjonction de l’article suivant : 14. The Act is amended by adding the following section: Droits et privilèges constitutionnels relatifs à l’éducation Constitutional rights and privileges relating to education 29. La présente loi n’a pas pour effet de porter atteinte aux droits ou privilèges que garantissent 29. Nothing in this Act adversely affects the rights l’article 93 de la Loi constitutionnelle de 1867 et and privileges guaranteed by section 93 of the l’article 23 de la Charte canadienne des droits et Constitution Act, 1867 and section 23 of the Canadian libertés, et l’ombudsman exerce les pouvoirs qui lui Charter of Rights and Freedoms, and the Ombudsman sont conférés au titre de la présente loi à l’égard des shall exercise his or her authority under this Act with conseils scolaires d’une façon qui est compatible avec respect to school boards in a manner that is consistent ces droits et privilèges et qui les respecte. Page 286 of 389 Regular Council Meeting 02 Nov 2015 with and respectful of those rights and privileges. 15. La Loi est modifiée par adjonction de l’article 15. The Act is amended by adding the following suivant : section: Universités et liberté universitaire Universities and academic freedom 30. Lorsqu’il exerce les pouvoirs qui lui sont 30. In exercising his or her authority under this Act conférés au titre de la présente loi à l’égard des with respect to universities, the Ombudsman shall universités, l’ombudsman tient compte de l’application consider the application of the principles of academic des principes de liberté dans les activités freedom within universities. d’enseignement et de recherche au sein des universités. 16. La Loi est modifiée par adjonction de l’article 16. The Act is amended by adding the following suivant : section: Règlements : questions transitoires Regulations re transitional matters 31. (1) Le lieutenant-gouverneur en conseil peut, 31. (1) The Lieutenant Governor in Council may par règlement, prévoir les questions transitoires qui, à make regulations providing for transitional matters as son avis, sont nécessaires ou souhaitables aux fins the Lieutenant Governor in Council considers suivantes : necessary or advisable to, a) faciliter la mise en oeuvre des modifications (a) facilitate the implementation of amendments to apportées à la présente loi par l’annexe 9 de la this Act made by Schedule 9 to the Public Loi de 2014 sur la responsabilisation et la Sector and MPP Accountability and transparence du secteur public et des députés; Transparency Act, 2014; and b) traiter des problèmes ou des questions découlant (b) deal with any problems or issues arising as a de l’abrogation, de la modification, de l’édiction result of the repeal, amendment, enactment or ou de la réédiction d’une disposition de la re-enactment of a provision of this Act by présente loi par l’annexe 9 de la Loi de 2014 sur la responsabilisation et la transparence du Schedule 9 to the Public Sector and MPP secteur public et des députés. Accountability and Transparency Act, 2014. Incompatibilité Conflicts (2) If there is a conflict between a regulation made (2) Les dispositions des règlements pris en vertu du under this section and a provision of this or any other présent article l’emportent sur les dispositions Act or a provision of another regulation made under incompatibles de la présente loi ou d’une autre loi et de this or any other Act, the regulation made under this leurs règlements d’application. section prevails. LOI DE 2006 SUR LA CITÉ DE TORONTO CITY OF TORONTO ACT, 2006 17. Les paragraphes 172 (3) et (4) de la Loi de 17. Subsections 172 (3) and (4) of the City of 2006 sur la cité de Toronto sont abrogés et Toronto Act, 2006 are repealed and the following remplacés par ce qui suit : substituted: Application de la Loi sur l’ombudsman Application of Ombudsman Act (3) L’article 19 de la Loi sur l’ombudsman s’applique à l’exercice par l’ombudsman des pouvoirs (3) Section 19 of the Ombudsman Act applies to the et fonctions que lui attribue la présente partie et, à cette exercise of powers and the performance of duties by fin, les mentions, à l’article 19 de cette loi, de «tout the Ombudsman under this Part and, for the purpose, organisme du secteur public» sont réputées des references in section 19 of that Act to “any public mentions de «la cité, un conseil local (définition sector body” are deemed to be references to “the City, restreinte) ou une société contrôlée par la cité». a local board (restricted definition) or a city-controlled corporation”. 18. Le paragraphe 190 (3) de la Loi est abrogé et remplacé par ce qui suit : 18. Subsection 190 (3) of the Act is repealed and the following substituted: Autres critères Other criteria (3) Une réunion ou une partie de réunion se tient à huis clos si la question qui doit y être étudiée porte, (3) A meeting or part of a meeting shall be closed to selon le cas : the public if the subject matter being considered is, (a) a request under the Municipal Freedom of a) sur une demande présentée en vertu de la Loi sur Information and Protection of Privacy Act, if the l’accès à l’information municipale et la city council, board, commission or other body is protection de la vie privée, dans le cas où le the head of an institution for the purposes of that conseil municipal, le conseil, la commission ou une autre entité est la personne responsable Page 287 of 389 Regular Council Meeting 02 Nov 2015 Act; or d’une institution pour l’application de cette loi; (b) an ongoing investigation respecting the City, a b) sur une enquête en cours à propos de la cité, local board or a city-controlled corporation by d’un conseil local ou d’une société contrôlée par the Ombudsman appointed under the la cité menée par l’ombudsman nommé en Ombudsman Act, the Ombudsman appointed application de la Loi sur l’ombudsman, par under subsection 170 (1) of this Act, or the l’ombudsman nommé en application du investigator referred to in subsection 190.2 (1). paragraphe 170 (1) de la présente loi, ou par l’enquêteur visé au paragraphe 190.2 (1). LOI SUR L’ÉDUCATION 19. (1) Le paragraphe 207 (1) de la Loi sur EDUCATION ACT l’éducation est modifié par remplacement de «Les 19. (1) Subsection 207 (1) of the Education Act is réunions du conseil et, sous réserve du paragraphe amended by striking out “The meetings of a board (2), les réunions d’un de ses comités,» par «Sous and, subject to subsection (2), meetings of a réserve des paragraphes (2) et (2.1), les réunions committee of the board” at the beginning and d’un conseil et les réunions d’un de ses comités,» au substituting “Subject to subsections (2) and (2.1), début du paragraphe. the meetings of a board and the meetings of a (2) L’article 207 de la Loi est modifié par committee of the board”. adjonction du paragraphe suivant : (2) Section 207 of the Act is amended by adding Huis clos des réunions concernant certaines enquêtes the following subsection: (2.1) La réunion d’un conseil ou d’un de ses Closing of meetings re certain investigations comités, y compris un comité plénier du conseil, se (2.1) A meeting of a board or of a committee of a tient à huis clos quand la question qui doit y être board, including a committee of the whole board, shall étudiée porte sur une enquête en cours menée en vertu be closed to the public when the subject-matter under de la Loi sur l’ombudsman à propos du conseil. consideration involves an ongoing investigation under the Ombudsman Act respecting the board. LOI SUR LE MINISTÈRE DES SERVICES CORRECTIONNELS MINISTRY OF CORRECTIONAL SERVICES ACT 20. L’article 57.7 de la Loi sur le ministère des 20. Section 57.7 of the Ministry of Correctional Services correctionnels est modifié par Services Act is amended by striking out “a remplacement de «une organisation governmental organization” and substituting “a gouvernementale» par «un organisme du secteur public sector body”. public». MUNICIPAL ACT, 2001 LOI DE 2001 SUR LES MUNICIPALITÉS 21. Subsections 223.14 (3) and (4) of the 21. Les paragraphes 223.14 (3) et (4) de la Loi de Municipal Act, 2001 are repealed and the following 2001 sur les municipalités sont abrogés et remplacés substituted: par ce qui suit : Application of Ombudsman Act Application de la Loi sur l’ombudsman (3) Section 19 of the Ombudsman Act applies to the (3) L’article 19 de la Loi sur l’ombudsman exercise of powers and the performance of duties by s’applique à l’exercice par l’ombudsman des pouvoirs the Ombudsman under this Part and, for the purpose, et fonctions que lui attribue la présente partie et, à cette references in section 19 of that Act to “any public fin, les mentions à l’article 19 de cette loi de «tout sector body” are deemed to be references to “the organisme du secteur public» sont réputées des municipality, a local board or a municipally-controlled mentions de «la municipalité, un conseil local ou une corporation”. société contrôlée par la municipalité». 22. Le paragraphe 239 (3) de la Loi est abrogé et remplacé par ce qui suit : Autres critères 22. Subsection 239 (3) of the Act is repealed and the following substituted: (3) Une réunion ou une partie de réunion se tient à huis clos si la question qui doit y être étudiée porte, Other criteria selon le cas : (3) A meeting or part of a meeting shall be closed to a) sur une demande présentée en vertu de la Loi sur the public if the subject matter being considered is, l’accès à l’information municipale et la (a) a request under the Municipal Freedom of protection de la vie privée, dans le cas où le Information and Protection of Privacy Act, if the conseil municipal, le conseil, la commission ou Page 288 of 389 Regular Council Meeting 02 Nov 2015 council, board, commission or other body is the une autre entité est la personne responsable head of an institution for the purposes of that d’une institution pour l’application de cette loi; Act; or b) sur une enquête en cours à propos de la (b) an ongoing investigation respecting the municipalité, d’un conseil local ou d’une société municipality, a local board or a municipally- contrôlée par la municipalité menée par controlled corporation by the Ombudsman l’ombudsman nommé en application de la Loi appointed under the Ombudsman Act, an sur l’ombudsman, par l’ombudsman nommé en Ombudsman referred to in subsection 223.13 (1) vertu du paragraphe 223.13 (1) de la présente of this Act, or the investigator referred to in loi, ou par l’enquêteur visé au paragraphe 239.2 subsection 239.2 (1). (1). http://www.ontario.ca/fr/lois/loi/s14013 http://www.ontario.ca/laws/statute/s14013 Page 289 of 389 Regular Council Meeting 02 Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL By-law 2015-*** INDEX A Advertising Vacancy ...... 7 Agendas ...... 10 Appointments ...... 6 Attendance Absenteeism ...... 6 Meetings ...... 6 C Committee Appointments Approvals ...... 4 Council Appointments ...... 3 Council Role on Committee ...... 3 Election Year ...... 4 Establishment of Sub-Committees ...... 5 Geographical Locations ...... 4 Lay Appointments ...... 4 Made ...... 5 Mayor - Ex Officio ...... 4 Member of Council - Chair ...... 5 Selection of Chair ...... 5 Serve without compensation ...... 5 Terms...... 5 Vacancy - Replacement Term ...... 6 Committee Appointments ...... 3 D Definitions Ad Hoc Committee ...... 1 Committee ...... 2 Local Board ...... 2 Standing Committee ...... 2 Statutory Committee ...... 2 Disclosure of Interest Closed Meeting - Declaration ...... 13 Declaration of Interest ...... 13 Failure by any Member of Council to Comply With ...... 13 Legislated Statute ...... 13 Pecuniary Interest ...... 13 Record of Declaration of Interest ...... 13 Russell Township – Committee By-law 2015-*** i Page 290 of 389 Regular Council Meeting 02 Nov 2015 M Meetings ...... 8 Chair of Joint Committee ...... 9 Delegations to Committees ...... 10 Open to the Public ...... 9 Quorum of Joint Meeting ...... 9 Schedules ...... 8 Special/Joint Committee Meetings ...... 9 Voting in Joint Committee ...... 9 Minutes...... 11 P Process - Meetings ...... 10 Q Quorum ...... 10 R Recommendations by Committees ...... 12 Reporting - Recommendations ...... 12 Reporting and Authority ...... 12 Rules of Procedure ...... 2 S Schedule A-1 Accessibility Advisory ...... 16 Schedule A-2 Enviromental Advisory ...... 17 Schedule A-3 Parks, Recreation and Culture Advisory ...... 19, 20 Schedule A-4 Planning Advisory ...... 21, 22 Schedule A-5 Community Policing ...... 23, 24 Schedule B-1 Committee of Adjustment ...... 25, 26 Schedule B-2 Fence Viewers ...... 27 Schedule B-3 Livestock Pound & Keeper ...... 29 Russell Township – Committee By-law 2015-*** ii Page 291 of 389 Regular Council Meeting 02 Nov 2015 Schedule B-4 Property Standards ...... 31 Schedule B-5 Municipal Elections - Compliance Audit ...... 33 Schedule B-6 Vicious Dog Review ...... 36 Schedule C-1 Agencies, Boards and Committees with Council Appointees ...... 38 Schedule D-1 Recreation Complex ...... 42 Schedule D-2 Dog Park ...... 46 Secretary to Committee ...... 7 Short Title ...... 1 Staff Liaison ...... 7 Support Staff to Committee ...... 7 T Three Consecutive Meetings ...... 6 Tie Vote ...... 9 V Voting ...... 11 Russell Township – Committee By-law 2015-*** iii Page 292 of 389 Regular Council Meeting 02 Nov 2015 Russell Township – Committee By-law 2015-*** iv Page 293 of 389 Regular Council Meeting 02 Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL By-law 2015-*** BEING A BY-LAW TO DEFINE THE MANDATE AND MEETING PROCEDURES FOR COMMITTEES ESTABLISHED BY THE CORPORATION OF THE TOWNSHIP OF RUSSELL WHEREAS The Municipal Act, under Sections 9 to 11, provide broad powers to municipalities to establish By-laws to govern the structure of the municipality and its local boards; and WHEREAS The Municipal Act, further provides the authority to provide for accountability and transparency of the municipality and its operations and of its local boards and their operations, including but not limited to the health, safety and well- being of persons, services and protection of persons and property, including consumer protection; and WHEREAS The Corporation of the Township of Russell wishes to establish a Committees By-law, which set out the rules and procedures under which all Council Committees are to conduct business; and WHEREAS all Committees established by The Township of Russell shall conduct their meeting procedures in the same manner as established under The Township’s Procedural By-law number 2015-45; and WHEREAS Committees of Council shall be comprised of both Members of Council and individual people selected from the surrounding community residing in our Township, now therefore be it RESOLVED That the Council of The Township of Russell enact the following: 1. Short title This By-law shall be known as ‘The Committee’s By-law’ ARTICLE II DEFINITIONS 2. Definitions 2.1 Ad Hoc Committee means a Committee established for a particular purpose or special project defined with a start and finish date. Russell Township – Committee By-law 2015-*** 1 Page 294 of 389 Regular Council Meeting 02 Nov 2015 2.2 Committee means a Standing, Statutory, Sub-Committee or Ad-Hoc Committee established by Council. 2.3 Geographic Locations shall mean the Municipalities communities of Embrun, Russell, Limoges and Marionville. 2.4 Local Board means a municipal service board, transportation commission, public library board, board of health, police services board, planning board, or any other board, commission, committee, body or local authority established or exercising any power under any Act with respect to the affairs or purposes of one or more municipalities, excluding a school board and a conservation authority. 2.5 Standing Committee shall mean an advisory body to Council to consider policy matters regarding Administration, Finance, Planning, Environmental, Public Works, Parks Recreation, Police and Fire Services and on any other matter to which the Council shall deem it necessary. 2.6 Statutory Committee means Committees established pursuant to a specific enabling statute such as, but not limited to: 2.6.1 Committee of Adjustment established pursuant to the Planning Act, 2.6.2 Property Standards Committee established pursuant to the Building Code Act, 2.6.3 Municipal Election Compliance Audit Committee established pursuant to the Municipal Elections Act; and Any other body established pursuant to any enabling legislation servicing at an arms-length or Quasi-Judicial capacity on behalf of or in cooperation with the Township of Russell. ARTICLE III RULES OF PROCEDURE 3. Rules of Procedure (modified) 3.1 All Committees appointed by the Council, shall conduct its meetings under the rules and regulations set out within the current Council’s adopted Procedural By-law this Committee’s By-law and its parliamentary authority. Russell Township – Committee By-law 2015-*** 2 Page 295 of 389 Regular Council Meeting 02 Nov 2015 3.2 The rules of procedure outlined in Council’s Procedural By-law may not be suspended, unless the rule specifically provides for its own suspension. 3.3 If the rule specifically provides for its own suspension, the rules of this By- law may be suspended by a 2/3’s vote of the Committee Members who are present and voting. 3.4 Questions of procedures that cannot be resolved by the Committee upon the advice of the Staff Liaison to the Committee shall be referred to the Municipal Clerk for interpretation and clarification. Membership (entered into Article IV) ARTICLE IV COMMITTEE APPOINTMENTS 4. COUNCIL 4.1 Members of Council, in consultation with the Mayor, shall be selected and appointed to the various Committees by by-law. (modified). 4.2 The Mayor shall designate the Members of Council to serve as chair and vice-chair (when applicable) to Standing Committees. 4.3 All members appointed to a Standing Committee, including the Chair and Vice-Chair are entitled to one vote. 4.4 Any Member of Council, not appointed to a Standing Committee, may at any time, attend committee meetings as an observer but is not entitled to vote nor participate in any of the Committee’s discussions. 4.5 Council representatives serve for the term of Council and may be reviewed after 24 months, unless decided otherwise. (modified) 4.6 Council’s Role on Committees 4.6.1 Members of Council shall be voting Members on the Committee(s) to which they have been appointed. 4.6.2 Shall To serve as a communication channel to Council. 4.7 Mayor – Ex Officio Russell Township – Committee By-law 2015-*** 3 Page 296 of 389 Regular Council Meeting 02 Nov 2015 4.7.1 The Mayor shall be recognized as an ex-officio Member of every Standing Committee and as such has the same rights as other Committee Members, but is not obligated to attend meetings and is not counted in determining if a quorum is present. 4.7.2 The Mayor may participate in the business of the Committee without any restrictions and is entitled to a vote. on the same basis as any other Committee Member, however, unlike non-members; the Mayor does have a vote. (modified) 4.8 Appointments – Geographical locations Appointments to Committees, insofar as it is possible, shall represent the four (4) geographic locations of the municipalities communities of Embrun, Russell, Limoges and Marionville. 4.9 Appointments – Election year (modified) In the month of October of an election year, the Municipal Clerk shall advertise opportunities for appointment of Members from the public who may be interested to an appointment to various Committees. 4.10 Lay Appointments Committee (new) The Lay Appointments Committee, comprised of the Mayor and one appointed Member of Council as well as the Clerk, shall review all applications and submit their recommendations on appointments to various Boards and Committees to Members of Council at a Closed Council meeting,. and by Selection of lay members to the various committees will be by By-law at a subsequent public meeting. 4.11 The Mayor may seek recommendations for committee appointments from Council Members. (see section 4.1) 4.12 Members of Council, in consultation with the Mayor, shall be selected and appointed to the various Committees. (modified) (moved to section 4.1…..Council appts) 4.13 Appointment approvals(modified) Members of Council shall approve appointments at a Regular or Closed Special meeting of Council, after which a report will be provided for adoption at a Public meeting. 4.14 Appointments made Committee appointments shall be made as soon as possible following a regular Municipal Election. Russell Township – Committee By-law 2015-*** 4 Page 297 of 389 Regular Council Meeting 02 Nov 2015 4.15 Serve without Compensation Committee Members shall serve without compensation pay, unless otherwise decided by Council or provided for in the enabling statute or establishing By-law or terms of reference. 4.16 Member of Council – Chair (new) Where a Committee (other than a Standing Committee) has representation from a Member of Council, the Member of Council shall may serve as Chair. The Committee shall select a Vice-Chair to act in the stead of a Chair when the Chair is absent. If a member of Council does not wish to be Chair of a particular Committee that they have been appointed to, the Committee shall select, amongst its members, a Chair and make its recommendation to the Mayor for approval as per section 4.2. 4.17 Selection of Chair (new) Where a Committee has no representation from a Member of Council, the Committee shall select its Chair and Vice-Chair at its first meeting. 4.18 A committee member must be either a member of Council or a person eligible to be elected as a member of the Council, in accordance with the Municipal Elections Act or unless otherwise decided by Council. 4.19 Establishment of Sub-Committees If it is the desire of a Committee to establish a Sub-Committee, a recommendation shall be made to Council for approval. Included with the recommendation for the establishment of the Sub-Committee shall be information regarding the mandate of the proposed Sub-Committee’s Terms of Reference, the beginning and the end date, the composition and how the members are to be selected and what the suggested reporting structure is should be. 4.20 Terms of Appointment for Committees (modified) (combined 6 & 7) Appointments to all Committees, Sub-Committees or Ad-hoc Committees shall expire with the term of Council in the year of an election, unless otherwise provided for in the enabling statute, establishing By-law or terms of reference. 4.21 Committee Vacancy - Replacement Term In the event of a vacancy on a Committee, the person appointed to fill the vacancy shall hold office for the remainder of the term of the vacated position office. ARTICLE V Russell Township – Committee By-law 2015-*** 5 Page 298 of 389 Regular Council Meeting 02 Nov 2015 APPOINTMENTS 5 Appointments 5.1 Appointments to Statutory, Standing, Ad-Hoc or any other Committee to which Council makes appointments, its composition and the Terms and Reference under which these Committees conduct business, shall be in accordance to the Schedules attached to and forming part of this By-Law. ARTICLE VI ATTENDANCE 6 Attendance at Meetings 6.1 Three Consecutive Meetings Unless otherwise provided for in the enabling statute or terms of reference if a Member of a Committee is absent for three (3) consecutive meetings without cause acceptable to the Committee, the Committee Staff Liaison shall bring the matter to the attention of the Municipal Clerk. 6.2 Seek Clarification for Absenteeism The Municipal Clerk shall contact the Committee Member in question to discuss the reasons for absenteeism and to determine whether the Member wishes to provide a letter of resignation. 6.2.1 Upon confirmation that the Member will no longer be serving on the Committee, the Municipal Clerk shall, as soon as possible, notify Members of Council of the vacancy. 6.2.2 If the Member indicates the desire to continue to serve on the Committee, the Member will be advised that attendance is required or the Member shall forthwith be removed from the Committee. 6.3 Advertising Vacancy The Municipal Clerk shall call a special meeting of the Lay Appointments Committee and provide the names of applicants who are on the waiting list to the Mayor for consideration. 6.3.1 Should there be no names on the waiting list, the Municipal Clerk shall advertise the vacancy within the local media newspapers. 6.3.2 Other than the waiting list, the Mayor may also request that the vacancy be advertised Russell Township – Committee By-law 2015-*** 6 Page 299 of 389 Regular Council Meeting 02 Nov 2015 6.4 A list of the candidate(s) selected suggested by the Lay Appointments Committee shall be provided to Members of Council at a Close Meeting for approval and by By-law at a subsequent public meeting. (see article 4.13) (new) ARTICLE VII SUPPORT STAFF TO COMMITTEE 7 Staff Liaison 7.1 A staff liaison will be appointed for each Committee. 7.2 The Staff Liaison shall not be a Member of the Committee and shall not be entitled to debate or a vote. 7.3 Role of the Staff Liaison shall be: 7.3.1 To provide information and advice. 7.3.2 Supporting the Chairperson in developing agendas and supporting materials, arranging meetings, and promoting effective committee functioning as well as writing reports/resolutions and/or recommendations to Council. 7.3.3 All other tasks to be assigned to the Staff Liaison shall first be approved by the Chief Administrative Officer of the Municipality. 7.4 Secretary to the Committee The Staff Liaison, in consultation with the Chief Administrative Officer may recommend the assignment of a Secretary to the Committee, who shall provide assistance with the following services: 7.4.1 Prepare and distribute the agenda at the direction of the Staff Liaison of the Committee. 7.4.2 The Secretary shall attend all meetings to record the minutes. 7.4.3 Prepare draft minutes after the meeting and circulate to Members for their input 7.4.4 Prepare, for approval, final minutes in prescribed format for Committee. Russell Township – Committee By-law 2015-*** 7 Page 300 of 389 Regular Council Meeting 02 Nov 2015 7.4.5 Following approval of the minutes by the Committee, submit to the Municipal Clerk for inclusion to the Council’s Agenda. 7.4.6 Prepare in final prescribed form, approved correspondence under the direction of the Staff Liaison. 7.4.7 Shall ensure that appropriate arrangements are made for Committee Meetings, including room bookings. 7.4.8 Maintain, distribute and post on the Township’s website the calendar of Committee Meetings. 7.4.9 Ensure approved minutes are filed on the Township of Russell Intranet for proper retention and posted on the Township website. 7.4.10 May perform other administrative duties related to the function of the Committee as assigned by the Staff Liaison. ARTICLE VIII MEETINGS 8. Meetings (modified) 8.1 Schedules Committees shall establish their own meeting schedules in accordance with the terms and references (or) where necessary at the call of the Chair. 8.2 There shall be no meetings in the month of July. 8.3 The Chair may, at its discretion, and where it is deemed that there is not sufficient business to discuss, cancel one or more meetings. 8.4 Meetings Open to the Public Unless otherwise provided for in the enabling Statute or By-law, all meetings are opened to the public and no person shall be excluded except for improper conduct, or where the Committee is considering an item where, in accordance with Section 239 of the Municipal Act, the exclusion of the public is permitted. 8.5 Special/Joint Committee Meetings Russell Township – Committee By-law 2015-*** 8 Page 301 of 389 Regular Council Meeting 02 Nov 2015 8.5.1 A joint meeting of two committees may be directed by the Council or may be called by their Chairs whenever such Chairs consider it necessary for the respective Committees to consider and report jointly on matters within their joint areas of concern. 8.5.2 A quorum for the joint meeting of two committees shall be a majority of the combined number of Members of both the Committees. In this instance, and as exception to Section 10.02 the Mayor, if in attendance, shall be counted as one Member in making such quorum and shall have one vote. 8.5.3 Appointing a Chair to Joint Committee The Members in attendance at a joint meeting called pursuant to this section may appoint a Chair from one of the Committee Chairs to chair the joint meeting. If both Committee Chairs are absent, another Member of either Committee in attendance may be appointed as Chair. 8.5.4 Voting in a Joint Committee (modified – sentence re-worded – simplified with same meaning) When a vote has been called to a question, each Member of the joint Committees shall vote in unison and the vote shall be decided by majority vote. The Chair of the Joint Committee may vote on all questions. 8.5.5 Tie Vote (see voting) (modified) 8.6 Delegations to Committees – 5 minutes (modified) 8.6.1 Delegations appearing before a Committee shall be limited to a five (5) minute presentation, unless a longer period has been voted on by the Members. 8.6.2 Upon completion of the presentation, Members, through the Chair may ask questions and/or clarifications. 8.6.3 Once the delegation has completed its presentation, their participation in the meeting is completed and they may not participate in the Committee’s deliberations, unless otherwise invited to by the Chair. ARTICLE IX PROCESS – MEETINGS Russell Township – Committee By-law 2015-*** 9 Page 302 of 389 Regular Council Meeting 02 Nov 2015 9. Agendas 9.1 The Chair, in consultation with the Staff Liaison, is responsible for the preparation of agendas. 9.2 Agendas, once finalized, shall be distributed by the Secretary of the Committee to Members and posted on the Township’s website, in so far as is practicable, 48 hours prior to the meeting. ARTICLES X QUORUM 10. Quorum (modified) 10.01 A majority of the Members of a Committee shall constitute a quorum, unless otherwise provided for in a Committee’s enabling statute or terms of reference. 10.02 In accordance to Section 4.7.1, the Mayor is not counted in determining if a quorum is present. 10.03 In the event that there is no quorum after 15 minutes past the scheduled start time, or if a quorum is lost during a meeting, the names of those present shall be recorded; the Committee’s official business ceases and the meeting is terminated. Members may leave and staff will excuse themselves from the meeting. ARTICLES XI MINUTES 11. Minutes (wording modified) 11.1 The Secretary shall record all decisions made and the key discussion points of the proceedings and shall complete the minutes of the meeting(s) in accordance with these matters. 11.2 The Draft minutes shall be reviewed by the Chair and Staff Liaison and included to the next Committee meeting agenda for adoption, with the exception of the Planning Advisory Committee minutes. 11.3 Following adoption of Committee minutes, an electronic version shall be provided to the Township Clerk for inclusion to the next Council’s agenda for information purposes only. Russell Township – Committee By-law 2015-*** 10 Page 303 of 389 Regular Council Meeting 02 Nov 2015 11.4 The adopted minutes shall be posted on the Township’s website 11.5 The adopted minutes shall be saved on the Township’s intranet server for retention purposes. ARTICLES XII VOTING 12. Voting 12.1 All Members of a Committee, including the Chair and Vice-Chair, shall have one vote on any question, unless prohibited by statute. 12.2 In accordance to the Council’s Procedural By-law: 12.2.1 A tie vote is deemed to be lost for want of a majority. 12.2.2 No vote shall be taken by secret ballot or other form of secret vote. 12.2.3 Any Member, prior to or immediately subsequent to the taking of the vote, may require that the vote be recorded. ARTICLE XIII REPORTING – RECOMMENDATIONS 13. Reporting and Authority 13.1 Establishment and Authority Members will not misrepresent themselves as having any authority beyond that to which they were delegated by Council. 13.2 Recommendations by Committees to Council 13.2.1 Committee recommendations, with the exception of the Committee of Adjustment, shall be brought to Council, through the Council Agenda process as identified within the Procedural By- law for final decision. (modified) 13.2.2 Recommendations by the Planning Advisory Committee, with the exception of ‘’consents’’ shall be brought to Council, through the Russell Township – Committee By-law 2015-*** 11 Page 304 of 389 Regular Council Meeting 02 Nov 2015 Agenda process as identified within the Procedural By-law for final decision. 13.2.3 All recommendations generated from any Standing Committee and Ad-Hoc Committee shall be referred to Council for consideration. 13.2.4 Recommendations generated by Sub-Committees shall be submitted to the Standing Committee for consideration. 13.2.5 Statutory Committees shall conduct their business in accordance with the terms of their enabling statute and/or establishing By- law. Committees shall not reconsider a decision of Council except with a referral from Council. Items rejected by a Committee that reports to the council shall be reported to Council with a negative recommendation, allowing Council the opportunity to discuss the item. ARTICLE XIV CONFLICT OF INTEREST 14. Conflict Disclosures of Interest 14.1 Legislated Statute At all times and under all circumstances, Members shall be guided by and shall have regard to the Municipal of Conflict of Interest Act. 14.2 Declaration of Interest If a Member has any pecuniary interest, direct or indirect, in any matter in which the Council is concerned and if he/she is present at a meeting at which the said matter is the subject of consideration, the Member shall: a. Immediately disclose their interest and the general nature of the disclosure; b. Shall not take part in the consideration or discussion of the said matter; c. Shall not vote on any motion in regard to the said matter; and d. Shall not attempt in any way before, during and/or after the meeting to influence the voting on any such question. Russell Township – Committee By-law 2015-*** 12 Page 305 of 389 Regular Council Meeting 02 Nov 2015 14.3 Closed Meeting Declaration When a meeting is not opened to the public, in addition to complying with the requirements of Section 13.2 above, the Member shall forthwith leave the meeting for the part of the meeting during which the matter is under consideration. 14.4 Pecuniary Interest Where the interest of a Member has not been disclosed by reason of his/her absence from a particular meeting, the Member shall disclose the interest and otherwise comply at the first meeting of the Committee as the case may be, attended after the particular meeting. 14.5 Record of Declaration of Interest The Secretary shall record the particulars of any disclosure of pecuniary interest made by Members, as the case may be, and any such record shall appear in the minutes of that particular meeting. 14.6 Failure by any Member of Council to comply with The failure of one or more Members to comply with the declaration, shall not affect the validity of the meeting in regard to the said matter. 15. Repeal That Bylaw 3-2014, Committee By-law, being a By-law to define the mandate and meeting procedures for Committees established by the Corporation of the Township of Russell, as well as its amending By-laws 21-2014(D-2), 56-2014(D-2), 99-2014(D-1), 149-2014(D2) and 2015-74 (A5) be hereby repealed. 16. Effect That this By-law come into force and take effect on the date of its passing. Read a first, second and third time in open Council this (date), 2015. ______Pierre Leroux - Mayor Joanne Camiré Laflamme - Clerk Russell Township – Committee By-law 2015-*** 13 Page 306 of 389 Regular Council Meeting 02 Nov 2015 Russell Township – Committee By-law 2015-*** 16 Page 307 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE A-1 COMMITTEE’S BY-LAW ACCESSIBILITY ADVISORY STANDING COMMITTEE MANDATORY LEGISLATED by The Accessibility For Ontarians With Disabilities Act MANDATE: The Township of Russell’s Accessibility Advisory Committee for Disabled Persons is dedicated to promoting equal opportunity and access for all persons, regardless of needs, to facilitate their participation as fully as possible in all aspects of community life. COMMITTEE NAME: Accessibility Advisory Committee (AAC) REPORTS TO: Council MEMBERSHIP: The Committee shall be composed of five (5) Members to which a majority of the Members of the Committee shall include persons with disabilities, pursuant to the Ontarians with Disabilities Act, 2001, and appointed as follows: 1) One (1) Member of Council., who shall also serve as Chair of the Committee. 2) Three (3) Members who have a disability. 3) One (1) citizen appointed with or without a disability. 4) The Executive Director of Finances Administrative Services/Treasurer or his/her designate, who shall serve as Staff Liaison; and 5) Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. 6) Non-voting community resources may be invited to attend Committee meetings as required. TERM OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided by Council. RULES OF PROCEDURE: Meetings shall be conducted in accordance with the Rules of Procedures adopted by the Council and the Committee By-law. MEETING SCHEDULE: The Committee shall meet at least four (4) times per year, preferably during the second week of the month, where possible and/or at such other time and place as the Committee Chair or Committee determines necessary. Work of the Committee, will be reported to Council by the Russell Township – Committee By-law 2015-*** 16 Page 308 of 389 Regular Council Meeting 02 Nov 2015 ACCESSIBILITY ADVISORY Executive Director of Finances Administrative Services/Treasurer or his/her designate. REMUNERATION: Applicable As as provided for within the By-law adopted by Council from time to time to establish honorariums of non- elected Members of Committees and local boards. TERMS OF REFERENCE: 1. Advise and recommend to Council on an annual basis, the effectiveness of the Township’s Accessibility related matters, including but not limited to Accessibility plans, measures, municipal buildings, structures or premises, implementation of initiatives pursuant to the Ontarians with Disabilities Act or other Federal or Provincial Acts related to accessibility affecting The Township of Russell. 2. Provide a forum for persons with disabilities to raise issues and concerns. 3. Provide advice and guidance, raise issues and make recommendations to Council, through the Executive Director of Finances Administrative Services/Treasurer, on matters pertaining to policies, practices and programs of The Township of Russell, that affect persons with disabilities. 4. Recommend and coordinate the dissemination of information to citizens including those with disabilities regarding the Advisory Committee and any pertinent corporate decisions. 5. Consult with the community, groups and other organizations to capture and communicate emerging issues to Council and Township Administration. 6. Raise the awareness of the citizens of the Township of Russell and the public sector to issues affecting persons with disabilities. 7. Perform all other functions that may be specified in the Regulations. Russell Township – Committee By-law 2015-*** 16 Page 309 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE A-2 COMMITTEE’S BY-LAW ENVIRONMENTAL ADVISORY STANDING COMMITTEE NON-MANDATORY LEGISLATED by: The Municipal Act, 2001 General Municipal Power Section 10 and 11 MANDATE: The Township of Russell’s Environmental Advisory Committee is a forum for discussion on environmental matters within The Township of Russell. COMMITTEE NAME: The Environmental Advisory Committee (EAC) REPORTS TO: Council MEMBERSHIP: The Committee shall be composed of five (5) Members as follows: 1) One (1) Member of Council., who shall also serve as Chair of the Committee. 2) Four (4) Members appointed from the public at large with balanced representation from the four (4) geographic locations of the municipality, wherever possible. 3) The Director of Public Works Manager of Infrastructure Services or his/her designate, who shall serve as Staff Liaison; and 4) Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. TERM OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided by Council. RULES OF PROCEDURE: Meetings shall be conducted in accordance with the Rules of Procedures adopted by the Council and the Committee By-law. MEETING SCHEDULE: The Committee shall meet at least six (6) times annually, preferably during the second week of the month, wherever possible, and/or at such other time and place as the Committee Chair or Committee determines necessary. Work of the Committee, will be reported to Council by the Director of Public Works Manager of Infrastructure Services or his/her designate. Russell Township – Committee By-law 2015-*** 17 Page 310 of 389 Regular Council Meeting 02 Nov 2015 REMUNERATION: Not applicable. ENVIRONMENTAL ADVISORY TERMS OF REFERENCE: 1. Provide a forum for residents to raise issues and concerns regarding environment-related matters. 2. Consult with residents and environmental groups to capture and communicate emerging issues and concerns regarding environment-related matters to Council and staff. 3. Educate residents on environmental issues and practices within The Township. 4. Advise and make recommendations to Council on environment-related issues and practices with The Township. 5. Develop new initiatives and bring new ideas to Council for implementation regarding environment-related issues. 6. Act as liaison with residents and Council on environment-related issues and practices. 7. Address any environment-related matters referred to it by Council. Russell Township – Committee By-law 2015-*** 18 Page 311 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE A-3 COMMITTEE’S BY-LAW PARKS, RECREATION AND CULTURE ADVISORY STANDING COMMITTEE NON-MANDATORY LEGISLATED by: The Municipal Act, 2001 General Municipal Power Section 10 and 11 MANDATE: The Township of Russell’s Parks, Recreation and Culture Advisory Committee is a forum for discussion on recreational, parks and cultural matters within The Township of Russell. COMMITTEE NAME: Parks, Recreation and Culture Advisory Committee (PRCAC) REPORTS TO: Council MEMBERSHIP: The Committee shall be composed of seven (7) Members as follows: 1) Two (2) Members of Council., one of which shall serve as Chair of the Committee and the other as Vice-Chair. 2) Five (5) Members from the public at large with a balanced representation from the four geographic locations of the municipality wherever possible. 3) The Director of Parks and Recreation or his/her designate, who shall serve as Staff Liaison; and 4) Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. TERM OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided for by Council. RULES OF PROCEDURE: Meetings shall be conducted in accordance with the Rules of Procedures adopted by the Council and the Committee By-law. MEETING SCHEDULE: The Committee shall meet at least six (6) times annually, preferably during the second week of the month, wherever possible, and/or at such other time and place as the Committee Chair or Committee determines necessary. Work of the Committee, will be reported to Council by the Director of Parks and Recreation or his/her designate. Russell Township – Committee By-law 2015-*** 19 Page 312 of 389 Regular Council Meeting 02 Nov 2015 PARKS, RECREATION AND CULTURE ADVISORY REMUNERATION: Not applicable. TERMS OF REFERENCE: 1. Provide a forum for residents to raise issues and concerns regarding parks, recreation and cultural matters. 2. Consult with user-groups and/or residents to capture and communicate emerging issues and concerns regarding parks, recreation and cultural related matters to Council and staff. 3. Educate residents and user-groups regarding parks, recreation and cultural matters and regulations within The Township. 4. Advise and make recommendations to Council on parks, recreation and cultural related issues and practices within The Township. 5. Develop new initiatives and bring ideas to Council for implementation regarding parks, recreation and cultural related issues and practices within The Township. 6. Act as liaison with residents and user-groups and the Council on parks, recreation and cultural related issues and practices within The Township. 7. Address any park, recreation or cultural related matters referred to by Council. Russell Township – Committee By-law 2015-*** 20 Page 313 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE A-4 COMMITTEE’S BY-LAW PLANNING ADVISORY STANDING COMMITTEE MANDATORY LEGISLATED by: The Planning, R.S.O. 1990 MANDATE: The Township of Russell’s Planning and Advisory Committee shall provide advice and recommendations to the Council of the Township of Russell and the United Counties of Prescott and Russell (UCPR) in accordance to matters within The Township of Russell. relating to planning issues. COMMITTEE NAME: Planning Advisory Committee (PAC) REPORTS TO: Council MEMBERSHIP: The Committee shall be composed of five (5) Members as follows: 1) Two (2) Members of Council., one of which shall serve as Chair of the Committee and the other as Vice-Chair. 2) Three (3) Members from the public at large with a balanced representation from communities of the municipality wherever possible. 3) The Director of Planning or his/her designate, who shall serve as Staff Liaison; and 4) Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. TERM OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided by Council. RULES OF PROCEDUREE: Meetings shall be conducted in accordance with the Rules of Procedures adopted by the Council and the Committee By-law. MEETING SCHEDULE: The Committee shall meet at least once a month, with the exception of the month of July, where there shall be no meeting, and for the month of December, upon request only, on an as required basis or at such other time and place as the Committee Chair or Committee determines necessary. Work of the Committee, will be reported to Council by the Director of Planning Services or his/her designate. Russell Township – Committee By-law 2015-*** 21 Page 314 of 389 Regular Council Meeting 02 Nov 2015 REMUNERATION: Not applicable. PLANNING ADVISORY TERMS OF REFERENCE: 1. To oversee and recommend on planning matters including the implementation of The Township of Russell’s Official Plan and Zoning By-law revisions and other planning related documents. 2. To identify the need for and oversee the preparation, where appropriate, of special studies, which would enhance the orderly and desirable development of the municipality, ensure environmental sustainability and/or ensure the protection of persons and property. 3. To consider and report on all matters referred to the Committee by the Mayor and Council. Russell Township – Committee By-law 2015-*** 22 Page 315 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE A-5 COMMITTEE’S BY-LAW POLICING ADVISORY STANDING COMMITTEE MANDATORY LEGISLATED by: The Police Services Act, R.S.O. 1990 MANDATE: The Purpose of The Township of Russell Township ’s Community Policing Advisory Committee is to make recommendations on priorities and objectives to Council regarding policing within The Township of Russell. COMMITTEE NAME: The Township of Russell Township ’s Community Policing Advisory Committee (RTPAC) REPORTS TO: Council MEMBERSHIP: The Committee shall be composed of the following three (3) Members as follows: 1. The Head of Council, who shall be the Chair or, if the Head decides not to be shall be a Member of the Committee,. aAnother Member of Council shall be appointed as his/her designate by resolution of Council. (this section contradicted ‘Election of Chair beneath Section 2’) 2. Two (2) Community Members, appointed by Council who are neither a Member of Council nor an employee of The Township. 3. The Director of Public Safety and Enforcement/CEMC or his/her designate, who shall serve as Staff Liaison; and 4. Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. ELECTION OF CHAIR: 1. The Members of the Committee shall select a Chair and Vice-Chair amongst its members at the Committee’s first meeting held in each year. 2. The Vice-Chair shall act as the Chair, in the Chair’s absence or if the Chair’s position becomes vacant. TERM OF APPOINTMENT: 1. Appointment will coincide with the term of Council. Russell Township – Committee By-law 2015-*** 23 Page 316 of 389 Regular Council Meeting 02 Nov 2015 COMMUNITY POLICING 2. Members of the Committee shall hold office until their successors are appointed. Should a Member cease to be a Member before the expiration of his/her term, Council shall appoint another eligible person for the remainder of the term. Note: A judge, a justice of the peace, police officer and a person who practices criminal law as a defence counsel may not be a Member of the Committee. VACANCY/APPOINTEE: Advertisement of vacancies and appointments for the public appointee to the Committee shall be in accordance with policies of The Township of Russell. RULES OF PROCEDUREE: Meetings shall be conducted in accordance with the Rules of Procedures adopted by the Council and the Committee By-law. MEETING SCHEDULE: The Committee shall meet a minimum of four (4) times annually, or at such other time and place as the Committee Chair or Committee determines necessary. Work of the Committee, will be reported to Council by the Director of Public Safety and Enforcement or his/her designate. QUORUM: Quorum for any meeting shall be the majority of Members currently on the Committee REMUNERATION: Applicable As as provided for, within the adopted By-law establishing honorariums of non-elected Members of Committees and local boards. TERMS OF REFERENCE: The Committee shall advise the Detachment Commander of the OPP Detachment assigned to the municipality, or his or her designate, with respect to objectives and priorities for police services in the municipality. 1. The Chair of the Committee shall be the official spokesperson, in consultation/cooperation with the Detachment Commander. 2. The Agenda ad minutes of the Committee shall be circulated by e-mail prior to the next scheduled meeting. 3. All meetings of the Committee shall be opened to the public, unless the subject matters being discussed are relative to a legal opinion, personnel issues or confidential police information. Russell Township – Committee By-law 2015-*** 24 Page 317 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE B-1 COMMITTEE’S BY-LAW COMMITTEE OF ADJUSTMENT STATUTORY COMMITTEE QUASI-JUDICIAL MANDATORY LEGISLATED by: The Planning Act, R.S.O. 1990, Chapter P.13 MANDATE: The Purpose of The Township of Russell’s Committee of Adjustment Committee is to grant address minor variances and severances from the provisions of any By-law of the municipality that implements an Official Plan, or from such By-laws of the Municipality as are specified and that implement an Official Plan. COMMITTEE NAME: Committee of Adjustment (COA) MEMBERSHIP: In accordance to Section 44 (1) of The Planning Act, the Committee may not have less than (3) three persons and as such the Committee shall be composed of five (5) Members as follows: 1) Two (2) Members of Council, one of which shall serve as Chair of the Committee and the other as Vice-Chair. 2) Three (3) from the public at large with a balanced representation from the communities of the municipality wherever possible. 3) The Director of Planning or his/her designate, who shall serve as Staff Liaison; and 4) A Secretary-Treasurer appointed by the Committee who may also be a Member of the Committee, and may engage such employees and consultants as is considered expedient necessary by the Committee. TERM OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided for by Council. RULES OF PROCEDURE: Meetings shall be conducted in accordance with the Rules of Procedures adopted by the Council, the Committee By- law and the Planning Act. Russell Township – Committee By-law 2015-*** 25 Page 318 of 389 Regular Council Meeting 02 Nov 2015 COMMITTEE OF ADJUSTMENT MEETING SCHEDULE: The Committee shall meet on an as required basis at least once a month, or when needed if possible or at such other time and place as the Committee Chair or Committee determines necessary.., .with the exception of the month of July where there shall be no meetings or at such other time and place as the Committee Chair or Committee determines necessary. REMUNERATION: Applicable As as provided for, within the adopted By-law establishing honorariums of non-elected Members of Committees and local boards. TERMS OF REFERENCE: Established procedures are in accordance to The Planning Act, R.S.O. 1990, and c.P.13. Russell Township – Committee By-law 2015-*** 26 Page 319 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE B-2 COMMITTEE’S BY-LAW LINE FENCE VIEWERS STATUTORY COMMITTEE MANDATORY LEGISLATED by: The Line Fences Act, R.S.O. 1990, and c.L.17 MANDATE: Appointed by the Council of the Township of Russell to make awards apportioning responsibility for the fence between two owners. The Line Fences Act provides legislative procedures for resolving fencing disputes between neighbouring land-owners. COMMITTEE NAME: Line Fence Viewers Committee (LFVC) REPORTS TO: Council Quasi-Judicial MEMBERSHIP: The Committee shall be composed of five (5) four (4) Members as follows: 1) Five (5) Four (4) Members selected from the public at large. 2) The Director of Public Safety and Enforcement/CEMC or his/her delegate, who shall serve as Staff Liaison; and 3) Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. TERM OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided for by Council. RULES OF PROCEDUREE: Meetings Arbitrary meetings shall be conducted in accordance with the Rules of Procedure adopted by the Council and the Committee By-law, and in accordance with the Legislation of the Line Fences Act. MEETING SCHEDULE: The Committee shall meet on an as required basis. Work of the Committee, will be reported to Council by the Director of Public Safety & Enforcement /CEMC or his/her designate. REMUNERATION: Applicable As as provided for, within the adopted By-law establishing honorariums of non-elected Members of Committees and local boards. TERMS OF REFERENCE: Shall be conducted in accordance to the legislation provided for under the Line Fences Act. Russell Township – Committee By-law 2015-*** 27 Page 320 of 389 Regular Council Meeting 02 Nov 2015 BLANK PAGE Russell Township – Committee By-law 2015-*** 28 Page 321 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE B-3 COMMITTEE’S BY-LAW LIVESTOCK POUND & LIVESTOCK POUND KEEPER STATUTORY COMMITTEE MANDATED LEGISLATED by: The Municipal Act, 2001 - General Municipal Power Section 10 and 11; and The Pounds Act, R.S.O. 1990, and c.P.17 MANDATE: To impound any horse, bull, ox, cow, sheep, goat, pig or other cattle, geese or poultry detained for unlawfully running at large or for trespassing and doing damage. APPOINTEE COMMITTEE NAME: Livestock Pound Keeper and Livestock Pound REPORTS TO: Council Quasi-Judicial MEMBERSHIP: The Committee shall be composed of one (1) Member as follows: 1) One (1) Member shall be appointed from the Public at Large 2) The Director of Public Safety & Enforcement/CEMC or his/her delegate, who shall serve as Staff Liaison. TERM OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided by Council. RULES OF PROCEDURE: The appointed Member shall be familiar with the Rules of Procedure adopted by the Council and the Committee By- law and shall conduct its business in accordance with legislation under The Municipal Act and The Pounds Act. MEETING SCHEDULE: The Committee shall meet on an as required basis. Work of the Committee, will be reported to Council by the Director of Public Safety & Enforcement /CEMC or his/her designate. REMUNERATION: Applicable As as provided for, within the adopted By-law establishing honorariums of non-elected Members of Committees and local boards.on an as required basis. Russell Township – Committee By-law 2015-*** 29 Page 322 of 389 Regular Council Meeting 02 Nov 2015 LIVESTOCK POUND KEEPER TERMS OF REFERENCE: 1. Shall conduct all of the matters referred to him/her in a business like manner while acting on behalf of The Township of Russell. 2. Shall retain and impound any horse, bull, ox, cow, sheep, goat, pig or other cattle, geese or poultry found to be unlawfully running at large or trespassing and doing damage, as well as any animal noted above, delivered to him for that purpose. 3. Where an animal has been impounded, the Pound keeper shall, within twenty-four hours, deliver to the Clerk of the municipality a notice in writing containing a description of the colour, age and natural and artificial marks of the animal, as nearly as may be. 4. Shall deliver notification to the Clerk and the owner, if known. 5. Shall, on a daily basis, provide the animal(s) with food, water and shelter; and 6. Where the animal is not reclaimed, publicly sell the animal. 7. Shall serve notices of intended sale. Russell Township – Committee By-law 2015-*** 30 Page 323 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE B-4 COMMITTEE’S BY-LAW PROPERTY STANDARDS STATUTORY COMMITTEE MANDATED LEGISLATED by: The Municipal Act, 2001 - General Municipal Power Section 10 and 11; the Building Code Act, S.O. 1992 c.23; and Property Standards By-law MANDATE: The function of the Property Standards Committee is to hear appeals, filed by owners or occupants of property within the Township of Russell in accordance to the Property Standards By-law and the Building Code Act. COMMITTEE NAME: The Property Standards Committee REPORTS TO: Quasi-Judicial MEMBERSHIP: The Committee shall be composed of four (4) three (3) Members as follows: 1) Four (4) Three (3) Members of the public at large, duly appointed by Council. 2) The Director of Public Safety & Enforcement/CEMC or his/her delegate, who shall serve as Staff Liaison; and 3) Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. TERM OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided by Council on an annual basis one (1) member is replaced for continuity purposes. Members may, at the discretion of Council, continue to serve on this Committee beyond the Council’s term, as required, until re-appointed or replaced by The Council of the Township of Russell. RULES OF PROCEDUREE: Arbitrary meetings shall be conducted in accordance with the Rules of Procedure adopted by the Council and the Committee By-law. Additionally, Members shall adhere to the rules set out in the Township’s Property Standards By- law, which By-law provides for the maintenance and occupancy of property. MEETING SCHEDULE: The Committee shall meet on an as required basis. Work of the Committee, will be reported to Council by the Russell Township – Committee By-law 2015-*** 31 Page 324 of 389 Regular Council Meeting 02 Nov 2015 Director of Public Safety & Enforcement /CEMC or his/her designate. PROPERTY STANDARDS COMMITTEE REMUNERATION: Applicable As as provided for, within the adopted By-law establishing honorariums of non-elected Members of Committees and local boards. TERMS OF REFERENCE: 1. When called upon, the Committee shall hear appeals filed by owners and/or occupants of property within the Township of Russell. 2. Appeals are generated from and filed by owners and/or occupants of property, once they have been served with an order to maintain their property, in accordance to the standards prescribed by The Township of Russell. 3. The Committee shall work with The Township’s Property Standards By-law no. 11-2009. Russell Township – Committee By-law 2015-*** 32 Page 325 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE B-5 COMMITTEE’S BY-LAW COMPLIANCE AUDIT COMMITTEE - MUNICIPAL ELECTION STATUTORY COMMITTEE Quasi-judicial MANDATORY LEGISLATED by: The Municipal Elections Act, 2006 MANDATE: The Township of Russell’s Municipal Election Compliance Audit Committee is a Legislative Committee whose mandate is to consider all compliance audit applications received by the Clerk, relative to a candidate’s election campaign finances following a regular municipal election. COMMITTEE NAME: Compliance Audit Committee REPORTS TO: The Clerk shall prepare a report to Council for information purposes only. MEMBERSHIP: The Committee shall be composed of three (3) Members as follows: 1. Three (3) Members of the public at large, duly appointed by Council. a. Members shall not be employees or officers or elected Members of the Township of Russell, or its local boards, or any person who was a candidate in the immediate preceding municipal election. b. Members may be drawn from the following professions: 1. Accounting and audit with experience in preparing or auditing the financial statements of municipal candidates; 2. Legal profession; 3. Professionals who in the course of their duties are required to adhere to codes or standards of their profession which may be enforced by disciplinary tribunals; and 4. Other individuals with knowledge of the campaign financing rules of the Municipal Elections Act. Russell Township – Committee By-law 2015-*** 33 Page 326 of 389 Regular Council Meeting 02 Nov 2015 COMPLIANCE AUDIT COMMITTEE - MUNICIPAL ELECTION 2. The Municipal Clerk or his/her delegate, who shall serve as Staff Liaison; and 3. Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. SELECTION PROCESS: 1. Applicants shall be required to submit an application outlining their qualifications and experience. 2. The selection Committee consisting of the Chief Administrative Officer and the Clerk shall submit a short list of candidates to Council at a closed meeting of Council and brought forward by By-law at a subsequent public meeting for approval. 3. To avoid a conflict of interest, any auditor or accountant appointed to the Committee shall agree in writing not to undertake the audits or preparation of the financial statements of any candidate(s) seeking election to Council. Failure to adhere to this requirement will result in the individual being removed from the Committee. Persons who were nominated as candidates in the Township of Russell municipal election, or who have held roles on the campaign(s) for any such candidate(s), which involved the giving of financial advice, shall not be eligible to be appointed on the committee. TERM OF APPOINTMENT: The Committee shall be appointed prior to September 30th in the year of a municipal election and shall terminate on the 30th day of November in the final year of a Council’s term following the next municipal election. (four (4) year term) RULES OF PROCEDUREE: Meetings shall be conducted in accordance with the Rules of Procedure adopted by the Council and the Committee By-law. Additionally, Members shall adhere to the rules set out in the Municipal Elections Act. MEETING SCHEDULE: The Committee shall meet on an as required basis. Meetings may also be scheduled to plan and organize the Committee’s work. Work of the Committee, will be reported to Council by the Township Clerk or his/her designate. Russell Township – Committee By-law 2015-*** 34 Page 327 of 389 Regular Council Meeting 02 Nov 2015 COMPLIANCE AUDIT COMMITTEE - MUNICIPAL ELECTION REMUNERATION: Applicable As as provided for, within the adopted By-law establishing honorariums of non-elected Members of Committees and local boards. TERMS OF REFERENCE: 1. The powers and functions of the Committee are set out in subsections 81 and 81.1 of the Municipal Elections Act, 1996. The Committee shall: a. Consider all compliance audit applications received relating to election campaign finances of election candidates and decide whether the application should be granted or rejected. b. If the application is granted, appoint an auditor to conduct a compliance audit. c. Receive the auditor’s report. d. Consider the auditor’s report; and i. If the report concludes that the candidate appears to have contravened a provision of the Act relating to election campaign finances, commence a legal proceeding against the candidate; ii. If the report concludes that the candidate does not appear to have contravened a provision of the Act relating to election campaign finances, make a finding as to whether there were reasonable grounds for the application; iii. Recover the costs of conducting the compliance audit from the applicant if there were no apparent contraventions and if there appears to be no reasonable grounds for having made the application. 2. The Township’s website shall be used to communicate meeting notices, agendas and decisions. The committee may appoint outside legal counsel for the purpose of advice, as necessary, on individual applications or prosecutions. Russell Township – Committee By-law 2015-*** 35 Page 328 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE B-6 COMMITTEE’S BY-LAW VICIOUS DOG REVIEW STATUTORY COMMITTEE MANDATED LEGISLATED by: The Municipal Act, 2001 – General Municipal Powers sections 10 and 11 and requirements to hold hearing section 105(1); and The Licensing and Dog Regulations and By-law 69-1990. MANDATE: To hear appeals, filed by dog owners within the Township of Russell in accordance to the said By-law. COMMITTEE NAME: The Vicious Dog Review Committee REPORTS TO: Quasi-Judicial MEMBERSHIP: The Committee shall be composed of three (3) Members as follows: 1) Three (3) Members of the public at large being residents of the Township of Russell, duly appointed by Council. 2) The Director of Public Safety and Enforcement/CEMC or his/her designate, who shall serve as Staff Liaison; and 3) Secretary, who may be appointed at the discretion of the Staff Liaison and in accordance with section 7.4. TERMS OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided by Council. Members at the discretion of Council may continue to serve on this committee beyond the Councils term, as required by the Council of the Township of Russell. RULES OF PROCEDURE: Arbitrary meetings shall be conducted in accordance with the Rules of Procedure adopted by the Council, the Committee By-law, and in accordance with the Legislation under the Municipal Act. MEETING SCHEDULE: The Committee shall meet on an as required basis. RENUMERATION: Applicable as provided for, within the adopted by-law establishing honorarium of non-elected members of committees and local boards. TERMS OF REFERENCE: Shall be conducted in accordance to the legislation provided under the Municipal Act. Russell Township – Committee By-law 2015-*** 36 Page 329 of 389 Regular Council Meeting 02 Nov 2015 BLANK PAGE Russell Township – Committee By-law 2015-*** 37 Page 330 of 389 Regular Council Meeting 02 Nov 2015 Regular Council Meeting 02 Nov 2015 SCHEDULE C-1 COMMITTEE’S BY-LAW AGENCIES, BOARDS AND COMMITTEES WITH COUNCIL APPOINTEES COMMUNITY COMMITTEES LEGISLATED by: The Municipal Act, 2001 COMMUNITY MEETING TERMS OF REFERENCE COMMITTEE NAME COUNCIL APPOINTMENT STAFF LIAISON APPOINTMENTS SCHEDULE Emergency Community Mayor The Director of Responsible for the coordination and provision Control Group (1) Member of Council Public and of essential services necessary to minimize the Enforcement/CEMC effects of an emergency on the community. or his/her designate Established by By-law 72-2004. Keith M. Boyd Museum (One 1) Member of Established by the Constitution of the Russell Council appointed either Village and Dristrict Historical Society (RVDHS), annually or for term of amended June 8, 1992. The purposes and Council objectives of the RVDHS are: 1. To encourage research into the history of the Village and Drstrict of Russell, and of the Township of Russell. 2. To secure and preserve an accurate account of the progress and development of the Village and District. 3. To promote public interest in the history and peoples of the Village and District. 4. To collect, restore and preserve artifacts of Village and district history. 5. To manage on behalf of the Township of Russell and to administer on a day to day basis, The Boyd Museum of Russell Village and District. Limoges Citizens (One 1) Member of Established by Letters Patent Ontario Committee Inc. (Liaison Council appointed either Corporation Number 1393669 on December 24, Committee) 1999. The mandate of the LCC is: Page 331 of 389 Russell Township – Committee By-law 2015-*** 38 Regular Council Meeting 02 Nov 2015 annually or for term of 1. Promote and favour the interest of the Council community of Limoges; 2. Take care of the problems of the community of Limoges; 3. Promote the search and the financing of the local project for the community of Limoges; 4. Coordinate the activities between the different groups and associations of Limoges; 5. Also, realize all other objective accessories and compatible with the object of the corporation. Marionville Citizens One (1) Member of Established and approved at the Joint meeting Committee (Liaison Council appointed either of April 14, 2011, comprised of residents of Committee) annually or for term of Marionville and public officials of the Township Council of Russell, Township of North Dundas and the City of Ottawa held at the Marionville Community Center. The mandate of the MCC is: 1. Promote and favour the interest of the community of Marionville; 2. Take care of the problems of the community of Marionville; 3. Promote the search and financing of local projects for the community of Marionville; 4. Coordinate the activities between the different groups and associations of Marionville; and 5. Realize all other related objectives that are compatible with the mandate of the organization as a non-profit entity. Police Village of Russell One (1) Member of Established by the Police Village of Russell Trust Council appointed either Overview and Guidelines updated May 15, 2014. annually or for term of The objectives of the PVR Board of Trustees are: Council Page 332 of 389 Russell Township – Committee By-law 2015-*** 39 Regular Council Meeting 02 Nov 2015 1. to support activities that are deemed to be of benefit to the community of Russell and also to ensure that, through prudent management, Trust funds are available to future generations. 2. The Board of Trustees does not normally implement projects itself, though it may. The Trustees may also propose projects for adoption by able & interested individuals or organizations in the community and provide financial support toward completion of those projects. Public Library Board Two (2) Members of MINIMUM of The Committee 1. Mandated under Section 9(1) of the Public Council five (5) Members shall meet at Libraries Act, R.S.O. 1990, Chapter P.44 and of the Public least quarterly amendments thereto. Appointed by 2. Provides for the information, education and Council leisure needs of the citizens of the Township of Russell though the Embrun and Russell Library Branches. 3. Establishes policies and appoints the Chief Librarian/CEO, who administers the library under the guidance of established board policies. 4. Meetings shall be for the purposes of discussing issues arising from joint agreements and recommending solutions to matters of common concern. The Township of Russell Public Library was established by By-law 21-1972 Embrun and Russell One (1) Member of The Director of Established by Council Resolution 227-2000 Township Community and Council appointed either Public and June 19, 2000; and amended by Council Business Watch Liaison annually or for term of Enforcement/CEMC Resolution approved May 19, 2015. Committee Council for Embrun and or his/her Russell each committee designate Page 333 of 389 Russell Township – Committee By-law 2015-*** 40 SCHEDULE D-1 COMMITTEE’S BY-LAW RECREATION COMPLEX COMMITTEE SPECIAL COMMITTEE Ad-Hoc NON-MANDATORY LEGISLATED by: The Municipal Act, 2001 General Municipal Power Section 10 and 11 MANDATE: Appointed by the Council of the Township of Russell with mandate to provide a vehicle for effective and timely participation of elected Officials, staff and community representatives in the provision of leisure, recreation and cultural services in a future construction of a recreation complex in the Township of Russell. COMMITTEE NAME: Recreation Complex Committee (RCC) REPORTS TO: Council MEMBERSHIP: The Committee shall be composed of Seven (7) Members as follows: 1. Two (2) Members of Council, one of who shall serve as Chair of the Committee. The Second Member of Council shall be the Member who Chairs the Parks, Recreation and Culture Advisory Committee (PRCAC) 2. One (1) Member of the public who currently sits on the PRCAC. 3. Two (2) Members of the public who reside in the Township of Russell. 4. Two (2) Members of Administration who shall be the Director of Parks and Recreation, and the Director of Economic Development, or their delegate, who shall serve as the Staff Liaison. 5. The Mayor and Chief Administrative Officer who shall be ex-officio Members of the Committee. 6. The Treasurer, Asset Manager and Clerk, who shall serve as resource persons; and 7. Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. TERM OF APPOINTMENT: Concurrent with the term of Council, unless otherwise decided for by Council. Russell Township – Committee By-law 2015-*** 41 Page 334 of 389 Regular Council Meeting 02 Nov 2015 RECREATION COMPLEX COMMITTEE RULES OF PROCEDUREE: Meetings shall be conducted in accordance with the Rules of Procedure adopted by the Council and the Committee By-law. MEETING SCHEDULE: The Committee shall meet at least four (4) times per year, where possible and/or at such other times and places as the Committee Chair or Committee deems it necessary. Work of the Committee, shall be reported to Council by the Director of Parks and Recreation or his/her designate (every three (3) months) or on an as needed basis. REMUNERATION: Not applicable. TERMS OF REFERENCE: 1. The Committee Chair or designate shall prepare the Agenda in consultation with the Members of the Committee. 2. Agendas will be circulated to Members prior to the scheduled meeting. 3. Minutes of the meetings shall be sent and retained by the Clerk, once approved by the Committee. 4. The Committee shall not have any authority to expend or commit to expend municipal funds without the authorization of the Council. 5. An expense approval process shall be submitted to and approved by Council. To develop a phased-in business plan related to the construction of a recreation complex, which shall involve: Phase1: Determine budget requirements and approval by Council Select Phase 1 consultant Background and historical data reviews (Official plan and growth projections, Parks and Recreation Master plan, existing studies) Participate in Recreation Master plan update Needs and gap analysis Promote community involvement and input Identify land servicing options and costs Touring of existing facilities Identification and investigation of potential private and public partnerships Russell Township – Committee By-law 2015-*** 42 Page 335 of 389 Regular Council Meeting 02 Nov 2015 RECREATION COMPLEX COMMITTEE Determine priorities, objectives based on need and funding Present a viability study Recommendations to Council Phase 2: Determine budget requirements and approval by Council Select Project Manager/consultant Facility design and site plans Capital costs Finalization of partnership agreements Fundraising and grant opportunities Existing facilities reuse and capital costs Operating costs projections Economic impact Recommendations to Council The Committee shall endeavour to set intermediate time lines for the various components as necessary and determined. This Committee may establish sub-committees to support its activities from time to time and for variable durations. Sub-committees terms of reference and objectives shall be determined before being put in place and may be formed to provide research or input into the following areas: Design and construction: To re-confirm the needs in the community, research viable alternatives including renewable and/or green initiatives and to develop a design for the overall site and facilities that will meet or exceed as many identified needs and/or user group input. Political liaison: To develop a solid working relationship and open line of communication with county, provincial and federal representatives and elected officials and their staff. Public relations and media: To provide timely and accurate information to Township’s residents and other interested parties and communities through the media and other means. Funding and fundraising: To design and implement a fund-raising plan, including naming rights, in-kind donations as well as research other forms of fundraising with a timely and accountable process. Russell Township – Committee By-law 2015-*** 43 Page 336 of 389 Regular Council Meeting 02 Nov 2015 BLANK PAGE Russell Township – Committee By-law 2015-*** 44 Page 337 of 389 Regular Council Meeting 02 Nov 2015 SCHEDULE D-2 COMMITTEE’S BY-LAW DOG PARK COMMITTEE SPECIAL COMMITTEE Ad-Hoc NON-MANDATORY LEGISLATED by: The Municipal Act, 2001 General Municipal Power Section 10 and 11 MANDATE: Appointed by the Council of the Township of Russell with mandate to enhance the quality of the community through responsible pet care, ownership by building a community off-leash park, where dogs and people can interact in a clean, safe and pleasant environment in the Township of Russell. COMMITTEE NAME: Dog Park Committee (DPC) REPORTS TO: Council MEMBERSHIP: The Committee shall be composed of four (4) Members as follows: 1. Four (4) Volunteer residents of the Township and who’s Committee shall determine its Chairperson and Treasurer. 2. Two (2) Members of Administration, one who shall be the Director of Public Safety and Enforcement or their delegate, who shall serve as the Staff Liaison; and one of the following: a. The Treasurer, Asset Manager, Clerk, Parks and Recreation Director, Communications and Marketing Officer, who shall act as resource persons. 3. Secretary, who may be appointed at the discretion of the Staff Liaison. and in accordance with section 7.4. TERM OF APPOINTMENT: Shall be concurrent with the time frame provided for the Committee to complete its work; after which the Members’ term expires unless extended by Council resolution. Consequently, the initial term of appointment of this Committee shall be for two (2) years or earlier upon completion of Phase I and Phase II Russell Township – Committee By-law 2015-*** 45 Page 338 of 389 Regular Council Meeting 02 Nov 2015 DOG PARK COMMITTEE RULES OF PROCEDUREE: Meetings shall be conducted in accordance with the Rules of Procedure adopted by the Council and the Committee By-law. EXPENSES: The Committee shall not have the authority to expend or commit to expend municipal funds without first having obtained the authorization of Council. An expense approval process shall also be submitted to and approved by Council. MEETING SCHEDULE: The Committee shall meet at least twice (2) a month during the fundraising and construction period, if where possible, and at such other time and place as the Committee chair determines necessary. Once Phase I of the park is completed, meetings will take place six (6) times a year, where possible and at such other time and place as the committee chair determines necessary. REMUNERATION: Not applicable. TERMS OF REFERENCE: 1. The purpose and responsibilities of the Committee are to activate business plan related to the construction of an off- leash dog park, which shall involve the following: 2. Work of the Committee will be reported to Council by the Director of Public Safety and Enforcement, to keep Council and the public informed on the progress of the project. 3. The Committee Chair or designate shall prepare the agenda in consultation with the Members of the Committee. Such agenda shall be circulated to Members prior to the scheduled meeting. Minutes of the meetings shall be kept and sent to the Clerk once approved by the Committee. PHASE 1: Fundraising for fence, once funding is secured, the following work shall proceed: Determine budget requirements and approval by Council Fundraising and grant opportunities Design and site plans Promote community involvement and input Identification and investigation of potential private and public partnerships Determine priorities, within the project Russell Township – Committee By-law 2015-*** 46 Page 339 of 389 Regular Council Meeting 02 Nov 2015 DOG PARK COMMITTEE Recommendations to Council Naming of the park Clear dead wood and wire along nature trail Dig ditches and preserve topsoil for hills Remove 5 inches of topsoil and preserve Purchase and transport sand and or sand topsoil Mix topsoil with sand or sand topsoil, spread mixture and grade Spread seeds and incorporate into topsoil Watering of trees Install garbage container Purchase, transport and install fencing Install culverts, grade and lay gravel for parking lot Install signage Purchase and install sponsorship sign PHASE II Determine budget required Design and site plans Finalization of partnership agreements Activities in the park to enable Phase II expenses Operating costs projections Recommendations to Council Dig holes and plant trees Watering of trees Transport and lay gravel Purchase, transport and install sand pit Purchase, transport and install wood chips Purchase and install sponsorship signs Purchase and install benches Purchase and install the pavilion Purchase and install light for parking area Purchase and install bag dispense. The committee will set time lines for various components as necessary and provide research and input in the following areas: Design and construction: To develop a design for the overall site and facilities Public relations and media: To provide timely and accurate information to Township’s residents and other interested parties and communities through the media and other means. Funding and fundraising: To design and implement a fundraising plan, including naming rights, in-kind donations as well as research other forms of fundraising with a timely and accountable process. Russell Township – Committee By-law 2015-*** 47 Page 340 of 389 Regular Council Meeting 02 Nov 2015 Russell Township – Committee By-law 2015-*** 48 Page 341 of 389 Regular Council Meeting 02 Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL By-law # 2015-122 Being a by-law to establish fees and charges to be collected by the Corporation of the Township of Russell WHEREAS Section 391(1) of the Municipal Act, S.O. 2001, c.25, as amended, authorizes a municipality to impose fees or charges on persons for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board and for the use of its property including property under its control; AND WHEREAS section 391(2) of the Municipal Act, S.O. 2001, c.25, as amended, states that a fee or charge imposed for capital costs related to services or activities may be imposed on persons not receiving an immediate benefit from the services or activities but who will receive a benefit as some later point in time; AND WHEREAS section 391(3) of the Municipal Act, S.O. 2001, c.25, as amended, states that the costs included in a fee or charge may include costs incurred by the municipality or local board related to administration, enforcement and the establishment, acquisition and replacement of capital assets; AND WHEREAS section 391(4) of the Municipal Act, S.O. 2001, c.25, as amended, states that a fee or charge may be imposed whether or not it is mandatory for the municipality or local board imposing fee or charge to provide or do the service or activity, pay the costs or allow the use of its property; AND WHEREAS section 391(5) of the Municipal Act, S.O. 2001, c.25, as amended, states that, in the event of a conflict between a fee or charge by-law and the Municipal Act, 2001, S.O. 2001, c. 25 as amended, other than this part, or any other Act or regulation made under any other Act, the by-law prevails; AND WHEREAS section 69(1) of the Planning Act, R.S.O. 1990, c. P.13, as amended, states that the council of a municipality, by by-law, and a planning board, by resolution, may establish a tariff of fees for the processing of applications made in respect of planning matters, which tariff shall be designed to meet only the anticipated cost to the municipality or to a committee of adjustment of land division committee constituted by 2015-122 User Fees and Charges By-law Page 1 Page 342 of 389 Regular Council Meeting 02 Nov 2015 the council of the municipality or to the planning board in respect of the processing of each type of application provided for in the tariff; AND WHEREAS section 69(2) of the Planning Act, R.S.O. 1990, c. P.13, as amended, states that, despite a tariff of fees established under subsection (1), the council of a municipality, a planning board, a committee of adjustment or a land division committee in processing an application may reduce the amount of or waive the requirement for the payment of a fee in respect of the application where the council, planning board or committee is satisfied that it would be unreasonable to require payment in accordance with the tariff; AND WHEREAS section 69(3) of the Planning Act, R.S.O. 1990, c. P.13, as amended, states that any person who is required to pay a fee under subsection (1) for the processing of an application in respect of a planning matter may pay the amount of the fee under protest and thereafter appeal to the Ontario Municipal Board against the levying of the fee or the amount of the fee by giving written notice of appeal to the Ontario Municipal Board within thirty days of payment of the fee; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS: 1. CITATION 1.1. This by-law shall be known as the “User Fees and Charges By-Law” of the Corporation of the Township of Russell. 2. DEFINITIONS For the purposes of this by-law: 2.1. “Municipal Act” means the Municipal Act, 2001, S.O. 2001, c.25 as amended; 2.2. “Municipality” means the Corporation of the Township of Russell. 2.3. “Person” includes an individual, unincorporated association, sole proprietorship, partnership, corporation of municipality; 2.4. “Planning Act” means the Planning Act, R.S.O. 1990, c. P.13, as amended; 2.5. “Treasurer” means the Treasurer of the Corporation of the Township of Russell or his/her designate. 3. FEES AND CHARGES 3.1. The Township hereby imposes the fees and charges outlined in Schedules “A1 to A13 and B1, C1 and C2” to this by-law, pursuant to the provisions of the Municipal Act. 2015-122 User Fees and Charges By-law Page 2 Page 343 of 389 Regular Council Meeting 02 Nov 2015 3.1.1. The fees and charges imposed on a person by the Municipality, as outlined in Schedules “A1 to A13, B1, C1 and C2” to this by-law, constitute a debt of the person to the Municipality. 3.1.2. The Treasurer of the Municipality may add unpaid fees and charges imposed by the municipality to the tax roll for any property in the Township of Russell for which all of the owners are responsible for paying the fees and charges and collect them in the same manner as municipal taxes. 3.1.3. That the Municipality may use a registered collection agency to collect any unpaid fee or charge, including interest charged pursuant to Section 3.1 and the collection agency’s fees, as approved by the Township of Russell, shall be added to the unpaid amounts to become the total amount payable to the collection agency. 3.1.4. That any portion of a fee or charge that remains unpaid beyond the date fixed for payment shall bear interest at the rate of 1.25% (15% per annum) after thirty (30) days and each month thereafter until such fee or charge is paid in full. 3.2. The Municipality hereby imposes a tariff of fees outlined in Schedule “B1” pursuant to the provisions of the Planning Act. 3.3. All fees and charges imposed by this by-law, including all fees and charges outlined in the schedules to this by-law, shall: 3.3.1. Be subject to HST if applicable; and, 3.3.2. Be in full force and effect on the effective date noted in the schedule, unless no effective date is noted, in which case, they shall be in full force and effect immediately following their passage by Council. 4. SEVERABILITY 4.1. Should any part of this by-law, including any part of any schedule, be determined by a Court of competent jurisdiction to be invalid or of no force and effect, it is Council’s intention that such invalid part of this by-law shall be severable and that the remainder of this by-law including the remainder of the impugned schedule, as applicable, shall continue to operate and to be in full force and effect. 5. REPEAL & AMENDMENT 5.1. That By-law 2015-25 and its amendments being By-laws 2015-43 (Sch A10 & A10-1) and 2015-86 (Sch A6) are hereby repealed in its entirety and substituted by Schedules “A1 to A13” and Schedules “B1, C1 and C2” hereby attached. 5.2. That Schedule “A” of By-law 88-1991 is hereby amended in its entirety and substituted by Section 3 of Schedule A2 attached hereto. (Ice cream vehicles) 5.3. That Sections 7 and 8 of by-law 25-1991 are hereby amended in their entirety and substituted by Section 4 of Schedule A2 attached hereto. (Transient Traders, Hawkers and Peddlers) 5.4. That Schedule ‘A’ of By-law 82-1990 is hereby amended in its entirety and substituted by Section 5 of Schedule A2 attached hereto. (Mobile canteens) 2015-122 User Fees and Charges By-law Page 3 Page 344 of 389 Regular Council Meeting 02 Nov 2015 5.5. That Schedule ‘A’ of By-law 33-2008 is hereby amended in its entirety and substituted by Section 6 of Schedule A2 attached hereto. (Taxis) 5.6. That Schedule A1 of By-law 55-1998 is hereby amended in its entirety and substituted by Schedule A3 attached hereto. (Keeping of dogs) 5.7. That Section 4 of By-law 2-2006 is hereby amended in its entirety and substituted with Section 1 of Schedule A4 attached hereto. (Entry upon sidewalks & pathways) 5.8. That Sections 5.2 a.; 5.2 b. and 5.2 c. of By-law 80-2011 are hereby amended in their entirety and substituted with Section 2 of Schedule A4 attached hereto. (Private approach, culverts) 5.9. That By-law 102-2013 is hereby amended. (open air fires) 5.10. That Schedules A (Water Service Rates), B (Sewage Service Rates), C (Fire Supply Charge) and D (Miscellaneous Charges) of By-law 2015-39 are hereby amended in their entirety and substituted by Schedule A10 attached hereto. 5.11. That Schedule A of By-law 55-2011 is hereby amended in its entirety and substituted by Schedule A12 attached hereto. (Water Charges Castor St. capital costs) 5.12. That Section 2 of By-law 65-1998 is hereby amended in its entirety and substituted by Schedule B1 attached hereto. (Park purposes) 5.13. That By-law 59-1993 is hereby repealed in its entirety and substituted by Schedule B1 attached hereto. (Cash in lieu of parking - Parking space exempted) 5.14. That Section C1 and C2 has been added for information purposes only to include the development charges fees. 6. COMING INTO FORCE 6.1 This by-law shall come into force on the date of its passage by Council. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2ND DAY OF NOVEMBER, 2015. ______Mayor or Acting Mayor Clerk or Deputy Clerk 2015-122 User Fees and Charges By-law Page 4 Page 345 of 389 Regular Council Meeting 02 Nov 2015 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation ADMINISTRATIVE FEES Current Fees Fees Date 1 Affidavits and Administration of Oaths or Declarations $15.00 2 Tax Certificate $55.00 3 Tax Bill Reprint $5.00 4 Statement of Account $5.00 Tax Late Reminder Notices 5 $5.00 Supplementary tax bills and or apportionnment 6 $25.00 Title Search Fee (actual cost) 7 Actual cost Registration and Cancellation of tax arrears certificate 8 $50.00 + Actual Cost First Notice $10.00 + postage a. Final Notice b. Statutory Declaration $10.00 + postage c. Extension Agreement $50.00 d. Tax Sale $50.00 e. $200.00 + Actual Returned or dishonoured payment Cost 9 Photocopies - per page $25.00 10 $0.75 Photocopies colour - per page 11 Township of Russell Flags $1.00 12 Township of Russell Lapel Pins Cost recovery 13 Township of Russell Maps Cost recovery 14 Township of Russell Financial Statements Cost recovery 15 Township of Russell Master Plan (available on CD only) $15.00 16 Township of Russell Official Plan (if picked up) $15.00 17 Township of Russell Official Plan (if mailed) $50.00 18 $50.00 Township of Russell Official Plan (CD) + postage 19 $15.00 + postage Township of Russell Zoning By-Law (if picked up) if mailed 20 Township of Russell Zoning By-law (if mailed) $50.00 21 $50.00 Township of Russell zoning By-law (CD) + postage 22 $15.00 + postage Page 346of 389 if mailed A1 Administrative Fees Page 1 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation ADMINISTRATIVE FEES Current Fees Fees Date 23 Freedom of Information Requests a. Photocopies and computer printouts $0.20 per page b. Records provided on CD-ROMS, $10.00 per CD-ROM c. Manually searching a record $7.50/15 minutes d. Preparing the record for disclosure, including severing part of $7.50/15 minutes the record e. Developing a computer program or other method of $15.00/15 minutes producing a record from machine readable record f. Costs, including computer costs that the institution incurs in As per invoice locating, retrieving, processing and copying the record if received those costs are specified in an invoice that the municipality has received. 24 Advertising fee for Notice of Decision with respect to Funeral, Cost recovery 01-Jan-16 Burial, and Cremation Services Act, 2002 Page 347of 389 A1 Administrative Fees Page 2 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICIPAL ACT LICENSING FEES - MISCELLANEOUS Amended Current Fees 2016 Fees Implementation Date Marriage Licence 1 $135.00 2 Lottery Licence a. Bingo 3% of total proposed prize up to a maximum of $50/application b. Raffle 3% of total proposed prize up to a maximum of $50/application c. Break Open Tickets 3% of total proposed prize up to a maximum of $50/application d. Bazaar i) Wheel of fortune: $10 per wheel per day; plus ii) Bingo: 3% of proposed prize up to a maximum $50/application; plus iii) Raffle: 3% of proposed prize up to a maximum $50/application 3 Ice Cream Vehicle Licence Fee $50.00 4 Transient Traders, Hawkers and Peddlers a. Licence fee for a transient trader, hawker or peddler $300.00 b. A farmer, resident of Ontario who sells only produce from his own $5.00 farm 5 Mobile Canteen Licence Fee $500.00 Page 348of 389 A2 Licensing Fees 3 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICIPAL ACT Amended LICENSING FEES - MISCELLANEOUS Current Fees 2016 Fees Implementation Date 6 Taxi Licensing Fees a. Application Procession Fee i. Original License $100.00 ii. Renewal of License $50.00 b. License Fees i. Taxicab Driver $50.00 ii. Taxicab Driver - 1 to 10 taxicabs $300.00 iii. Taxicab Owner $100.00 c. Late fee (in addition to license fee) $50.00 d. License Transfer Fees i. Taxicab Owner to Taxicab Owner 10% of the true consideration in the sale agreement up to a maximum of $5,800 ii. Taxicab Owner - license transfer fee from deceasedtaxicab $50.00 iii. Vehicle to Replacement Vehicle $50.00 e. Replacement or Duplicate Fees i. License Plate $30.00 ii. License Certificate $20.00 Photo Identification iii. $10.00 iv. Tariff Card $10.00 f. Inspection Fee per Vehicle i. Meter check after initial check $20.00 ii. Vehicle reinspection $50.00 Page 349of 389 A2 Licensing Fees 4 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT CANINE CONTROL FEES Current Fees Amended 2016 Fees Implementation Date 1 Licence Fees a. Male Dog $20.00 b. Female Dog $20.00 c. Neutered Male Dog $15.00 d. Spayed Female Dog $15.00 e. Dog owned by blind person and used as his/her guide or lead $0.00 dog f. Late registration fee in addition to license fee $10.00 2 Dog Tag Replacement $2.00 3 Kennel Licence - Purebred dogs registered or registrable $40.00 4 Lodging Kennel Licence - anyone operating a kennelfor lodging of $100.00 dogs other than their own 5 Release Fees a. First time (fee per day) $20.00 b. Second time (fee per day) $30.00 6 Trap rental $15.00 / 5 days Page 350of 389 A3 Canine Control Fees Page 5 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT PUBLIC WORKS FEES Current Fees Amended 2016 Fees Implementation Date 1 ROAD CUT a. Road Cut Permit $30.00 i. Ditch cut deposit, including drilling under a road from a ditch $25 per m² $200.00 (refundable upon a final approval inspection, 1 year after minimum issuance of permit) ii. Gravel road cut deposit, residential or commercial for 50% $300.00 plus $50 or less of the travelled portion of the roadway width by 3m or per extra m² less (refundable upon a final approval inspection, 1 year after the issuance of permit) iii. Gravel road cut deposit, residential or commercial for 50% $600.00 plus or more of the travelled portion of the roadway width by 3m or $50 per extra m² less (refundable upon a final approval inspection, 1 year after the issuance of permit) iv. Asphalt road cut deposit, residential or commercial for 50% $1,000.00 plus $100 or less of the travelled portion of the roadway width by 3m or per extra m² less (refundable upon a final approval inspection,1 year after the issuance of permit) v. Asphalt road cut deposit, residential or commercial for 50% $2,000.00 plus $100 or more of the travelled portion of the roadway width by 3m or per extra m² less for the full portion of the roadway width (refundable upon a final approval inspection 1 year after the issuance of permit) PRIVATE ENTRANCEWAYS 2 Entranceway Permit $100.00 a. Inspection by Public Works $100.00 b. Construction work by Public Works Department (as per c. estimate provided by the Municipality) As per cost estimate Page 351of 389 A4 Public Work Fees Page 6 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended FIRE DEPARTMENT FEES Current Fees 2016 Fees Implementation Date 1 FIRE DEPARTMENT FEES 1 For responding to false alarms occurring as a result of a failure to maintain a fire alarm system or emergency system: a. First two false alarms in any calendar year $0.00 b. Each subsequent false alarms $150.00 2 For responding to false alarms occurring as a result of work being performed on a fire alarm system or emergency system without notification to the Fire Departmentof said work: a. Each false alarm $150.00 3 Response to hazardous materials incident and spill response: a. First hour or any part thereof (per vehicle) $350.00 b. For each additional 1/2 hour or part thereof (per $175.00 vehicle) c. Plus any costs incurred and all clean-up and replacement of fire department equipment at actual cost 4 Services rendered at an illegal incident involvingassistance to the OPP or RCMP a. First hour or any part thereof (per vehicle) $350.00 b. For each additional 1/2 hour or part thereof (per $175.00 vehicle) 5 Copy of incident response report $30.00 6 File search and compliance report $50.00 7 Emergency response to unapproved open air burning complaints following one warning (at the discretion of the Fire Chief or designate) a. Residential - per hour or part thereof $250.00 b. Industrial/Commercial - per hour or part thereof $350.00 8 Inspection of chip stands $50.00 9 Inspection report for day care $75.00 Page 352of 389 10 Inspection for LCBO $50.00 A5 Fire Department Fees Page 7 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended FIRE DEPARTMENT FEES Current Fees 2016 Fees Implementation Date 11 Requested fire inspection under Section 9 of the Ontario Fire $150.00 Code 12 Interest to be imposed on fees overdue by sixty days 1.25%/month 2 Open Air Burning a. Fire permit $25.00 b. Non-profit organizations events $0.00 c. Fire department attendance cost (first hour or part thereof per $200.00 vehicle) d. Fire department attendance cost (each additional hour per $100.00 vehicle) 3 Fire Key Box $100.00 Page 353of 389 A5 Fire Department Fees Page 8 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-25 FEES AND CHARGES IMPOSED UNDER THE MUNICIPAL ACT Amended WASTE MANAGEMENT FEES Current Fees Total Fees 2016 Fees Implementation Date 1 Collection Fees i) Fixed user fee per unit for the yearly a. $64.00 collection of garbage, (See details in By- Law 35-2015) not applicable to users having garbage dumpsters. ii) Fixed user fee per unit for the yearly $40.00 collection of disposal of garbage a (See details in By-Law 35-2015) not applicable $185 to users having garbage dumpsters. iii) Fixed user fee per unit for the yearly $75+$6=$81 collection of recycling collection and processing (See details in By-Law 35- 2015) not applicable to users having garbage dumpsters. Fixed user fee per unit for recycling b. collection and processing for users having $75 + $6 = $81 c. Subsidizedgarbage dumpsters housing. only (Centre Urgel, Villa $0.00 $25 weekly January 1st, 2016 Ste-Therese et Résidence Prescott- Russell) d. Tag for additional curbside collection $2.00 e. Ticket for Appliance (special collection $10.00 weeks) f. Ticket for Large item greater than 23 kg $10.00 (50 lbs) (special collection weeks) g. Compost material (special collection $0.00 2 Waste Diversion Fee sell at cost of the bulk a. Composting bins purchase b. Blue Box a. New residents Free Page 354of 389 b. replace damage or broken blue box identified "Canton RussellFree Twp" c. extra blue box 7$ A6 Waste Management Fees Page 9 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 TRANSIT FEES Current Fees Fees Implementation Date 1 One-way $15.00 (exact change only) 2 10-ticket booklet $102.00 3 Monthly pass + OC Transpo Mandatory Pass $245.00 4 Student monthly pass + OC Transpo Mandatory Pass $176.00 5 Lost monthly pass $8.00 Children five (5) years old and younger 6 Page 355of 389 A7 Transit Fees Page 10 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 POOLS FEES Current Fees Fees Implementation Date 1 Pool Permit $50.00 2 Re-inspection of previously installed pool (fence and security elements $40.00 only) 3 Accessory structures (refer to building permit fees by-law) Page 356of 389 A8 Pools Fees Page 11 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Ice Rental Rates 1 Prime time hourly rate - weekdays after 5:00 p.m and weekends after 7:00 a.m a. Township Programs/Youth oriented organizations $128.00 $131 May 1st 2016 b. Local Junior C hockey team $150.00 $154 May 1st 2016 c. Adults/Residents $174.00 $178 May 1st 2016 d. Non-resident $215.00 $220 May 1st 2016 . 2 Non-prime time hourly rate - weekdays before 5:00 .mp and weekends before 7:00 a.m. a. Any local group $110 $113 May 1st 2016 3 Slab Rental - Hourly Rate + applicable taxes a. Sports (rental of 4 hours or less) $67 $69 May 1st 2016 b. Event without alcohol + security deposit of $200.00 $615 $630 May 1st 2016 c. Event with alcohol + security deposit of $200.00 $875 $897 May 1st 2016 4 Cancellation and Refund Guidelines In accordance with policy Page 357of 389 A9 Parks and Rec Fees Page 12 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Indoor Facilities Rental Rates 1 Embrun Community Centre Rental Rate a. Hall, Kitchen & SOP Bar Services (daily fee) $1,156.00 b. Hall, Kitchen & Bar Services (daily fee) $309.00 c. Kitchen Only (daily fee) $52.00 2 Palais des Sports Embrun a. Four hours or less (hourly fee) $25.00 b. Four hours or more $165.00 3 Dr. Frank Kinnaird Community Centre a. Four hours or less (hourly fee) $25.00 b. Four hours or more $165.00 c. Four hours or more with SOP Bar Services (daily fee) $465.00 d. Kitchen only (daily fee) $52.00 4 Russell Sport & Youth Centre (presently operated by the community) a. Activity and Meeting Rooms (daily fee) $165.00 Four hours or less (hourly fee) $25.00 Jan. 1, 2016 Four hours or more $165.00 Jan. 1, 2016 b. Meeting Room (hourly fee) $25.00 $90.00 Jan. 1, 2016 c. Activity Room (hourly fee) $25.00 $90.00 Jan. 1, 2016 5 Marionville Community Centre a. Hall A & B + Kitchen (daily fee) $206.00 b. Hall A & Kitchen (daily fee) $165.00 c. Hall B & Kitchen (daily fee) $90.00 Kitchen Only (daily fee) d. $52.00 Community Centre Setup Fees 6 If a facility is available and a user requests it orf setup and decoration $50.00 prior to the start of the event, a setup fee for 4hours shall be applicable. Cancellation & Refund Guidelines for Special Events 7 Page 358of 389 In accordance with policy A9 Parks and Rec Fees Page 13 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Outdoor Facilities Rental Rate 1 Township Programs/Municipal Youth-Oriented Organizations a. Lit facilities (game fee) $17.00 b. Unlit facilities (game fee) $12.00 c. Surcharge for use of change room/washroom facilities (where applicable) 2 Adult Leagues/Residents a. Lit facilities (hourly fee) $21.00 b. Unlit facilities (hourly fee) $14.00 c. Surcharge for use of change room/washroom facilities (where applicable) 3 Non-Residents a. Lit facilities (hourly fee) $28.00 b. Unlit facilities (hourly fee) $17.00 c. Surcharge for use of change room/washroom facilities (where applicable) 4 Cancellation Fees In accordance with policy 1 Supplies & Equipment Rental Rates Picnic Tables (cost per event - maximum 3 days) a. $10.00 b. Road Barricades (cost per event - maximum 3 days) $5.00 c. Delivery/Pick Up (each way) $50.00 2 Picnic Area or Park Rental Rates Users wishing to book a park for a picnic or otherrecreational a. $20.00 activity must fill out and sign a permit and detail any special needs such as litter containers, picnic tables, etc. An administration fee will be charged for the issuance of the permit and charges will be applied for supplies and equipment. Page 359of 389 A9 Parks and Rec Fees Page 14 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Public Skating, Swimming, Bowling 1 Public Skating a. Daily individual skating pass $0.00 b. Individual season pass $0.00 c. Family season pass $0.00 2 Public Swimming a. Daily individual swimming pass $3.50 Individual monthly pass $50.00 b. Individual season pass $60.00 Family monthly pass $85.00 c. Family season pass $120.00 3 Public Bowling League a. Day rate per hour per player $6.75 b. Evening rate per hour per player $7.50 c. Seniors / youth rate $6.50 Public Skating, Swimming, Bowling Groups a. 4 lanes $60.50 b. 5 lanes $70.00 c. 6 lanes $78.00 d. Rock and Bowl / hall (32 persons minimum) $13.00 / person e. Tournament / player / game $2.00 Games a. Public bowling week days $2.75 b. Public bowling weekend $3.75 c. Shoes - group $1.00 d. Shoes - regular $2.00 Page 360of 389 A9 Parks and Rec Fees Page 15 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 Implementation PARKS AND RECREATION FEES Current Fees Fees Date Daycare 1 DAYCARE a. Full Day Day $28.00 Care Morning $7.00 Night $7.00 Morning and Night $14.00 Page 361of 389 A9 Parks and Rec Fees Page 16 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES 1 Water Service Rates a. Single Family Residential Dwellings (includes single family homes, semi- detached, townhouses and duplexes) i. Annual Fixed Rate/per dwelling unit $419.00 $411.00 January 1, 2016 ii. Consumption Rate (per cubic meter) $2.270 $2.400 January 1, 2016 b. Accessory Apartment in Single Family Residential Dwellings i. Annual Fixed Rate/per dwelling unit $172.00 $168.72 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 c. Residential Apartment Buildings & Residential Multi-Level Condominium Buildings(includes low rise and high rise residential condominium units) i. Annual Fixed Rate/per dwelling unit $277.00 $271.71 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 d. Non-Residential & Commercial Buildings - with water meter less than 1.5 inches (includes all commercial, industrial and institutional uses and commercial condominiums) i. Annual Fixed Rate/per commercial unit $629.00 $616.99 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 e. Non-Residential & Commercial Buildings - with water meter of 1.5 inches or more (includes all commercial, industrial and institutional uses and commercial condominiums) i. Annual Fixed Rate/per commercial unit $1,257.00 $1,233.00 01-Jan-16 ii. $2.270 Consumption Rate (per cubic meter) f. Retirement or Care Facilities (with kitchen) i. Annual Fixed Rate/per dwelling unit $172.00 $168.72 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 g. Retirement or Care Facilities (without kitchen) i. Annual Fixed Rate/per dwelling unit $97.00 $95.15 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 Page 362of 389 A10 Water & Sewage Rates Page 17 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES h. Community Facilities (includes arenas, libraries, parks, community centres and museums owned by the Township) i. Annual Fixed Rate/per dwelling unit $0.00 ii. Consumption Rate (per cubic meter) $2.270 i. Schools i. Annual Fixed Rate $1,257.00 $1,233.00 01-Jan-16 ii. Consumption Rate (per cubic meter) $2.270 2 Sewage Service Rates a. Owners Receiving Water & Sewer Services; removed b. Owners Not Receving Water Services ;removed c. Single Family Residential Dwellings (includes single family homes, semi- detached, townhouses and duplexes) i. Annual Fixed Rate/per dwelling unit $353.00 $350.000 01-Jan-16 d. Accessory Apartment in Single Family Residential Dwellings i. Annual Fixed Rate/per dwelling unit $144.73 $143.50 01-Jan-16 e. Residential Apartment Buildings & Residential Multi-Level Condominium Buildings(includes low rise and high rise residential i. Annual Fixed Rate/per dwelling unit $232.98 $231.00 01-Jan-16 f. Non-Residential & Commercial Buildings - with water meter less than 1.5 inches (includes all commercial, industrial and institutional uses and i. Annual Fixed Rate/per commercial unit $529.50 $525.00 01-Jan-16 g. Non-Residential & Commercial Buildings - with water meter of 1.5 inches or more (includes all commercial, industrial and institutional uses i. Annual Fixed Rate/per commercial unit $1,059.00 $1,050.00 01-Jan-16 h. Retirement or Care Facilities (with kitchen) i. Annual Fixed Rate/per dwelling unit $144.73 $143.50 01-Jan-16 i. Retirement or Care Facilities (without kitchen) i. Annual Fixed Rate/per dwelling unit $81.19 $80.50 01-Jan-16 j. Community Facilities (includes arenas, libraries, parks, community centres Page 363of 389 and museums owned by the Township) i. Annual Fixed Rate/per dwelling unit $0.00 A10 Water & Sewage Rates Page 18 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES k. Schools i. Annual Fixed Rate $1,059.00 $1,050.00 01-Jan-16 3 Water & Sewer Miscellaneous Charges a. Water Service Turning Off Charges(construction or temporary uses) i. Hourly rate during township hours $100.00 ii. Hourly rate after township business hours $200.00 b. Water Service Turning On Charges(construction or temporary uses) i. Hourly rate during township hours $100.00 ii. Hourly rate after township business hours $200.00 c. Water Service Inspection(per connection) $50.00 d. Water Connection Permit(per connection) i. For new construction $50.00 ii. For connection by existing properties plus cost oflaterals, materials, $250.00 etc. e. Meter Reading Fee (at request of owner or occupant, and /or at the hangec $50.00 of ownership) f. Water Meter Leak Testing (at request of owner or occupant) $50.00 g. Water Meters i. Cost of water units as determined by Council see attached list of prices (A10- 1 Water Meter Prices) ii. Installation costs if applicable h. Water Arrears Certificate $0.00 $25.00 01-Jan-16 i. Other water services, use of hydrants, etc. i. Minimum charge $75.00 $30.00 01-Jan-16 Page 364of 389 ii. Hourly rate $100.00 j. Late Payment Charges i. 5% of the outstanding amount owing for Water Service Charges and Sewage A10 Water & Sewage Rates Page 19 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES k. Interest When Tax Rolled i. Charged at 1.25% monthly from the date of arrears being added to tax account l. Sewage Service Charges i. Sewage Service Permit a. Hourly rate during $50.00 $100.00 01-Jan-16 township business hours ii. Sewage Service Inspection a. Per connection $50.00 iii. Other Sewage Services a. Hourly rate duringafter $100.00 b. township business $200.00 hours plus cost of any 4 Existing Infrastructure a. Water Service Charges i. Water Turning Off/On a. During township $30.00 business hours (minimum charge) b. During township $100.00 business hours (hourly rate) c. After township regular $60.00 business hours (minimum charge) d. After township regular $200.00 business hours (hourly rate) ii. Water Connection Permit $50.00 iii. $50.00 Water Inspection by Utilities Department (At requestof owner or occupant for transfer of ownership) iv. $50.00 Water Meter Leak Testing (at request of owner or occupant) Page 365of 389 A10 Water & Sewage Rates Page 20 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES b. Other Water Charges i. New water meters see attached list of prices (A10- 1 Water Meter Prices) Cost of water meter as determined by Council, plus installation costs if a. applicable ii. Use of hydrant, new watermain, flushing, water service thawing business hours $30.00 a. (minimum rate) business hours (hourly $100.00 b. rate)After township regular business hours $60.00 c. (minimum charge) business hours (hourly $200.00 d. rate) iii. Water Arrears Certificate $0.00 c. Sewage Service Charges $50.00 i. Sewage Connection Permit (per connection) $50.00 ii. Sewage Inspection by Utilities Department (per connection) d. Other Sewer Charges $30.00 i. During township business hours (minimum rate) $100.00 ii. During township business hours (hourly rate) $60.00 iii. After township regular business hours (minimum charge) $200.00 iv. After township regular business hours (hourly rate) v. Late payment charges 1.25% monthly on all outstanding amount owing for water & sewage service charges vi. Interest when tax rolled Charged at 1.25% monthly from the date of arrears being added to the tax account Page 366of 389 A10 Water & Sewage Rates Page 21 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES 5 New Subdivision and Site Plan a. Water Service Charges $30.00 i. Water Service Turning On/Off by Utilities Department $50.00 ii. Water Connection Permit $15.00 iii. Water Inspection by Utilities Department $30.00 iv. Water Service On by Utilities Department $50.00 v. Water Reading Fee $175.00 Total water fees payable at time of Building Permit Issuance b. Other Water Charges i. New Water Meters see attached list of prices (A10- 1 Water Meter Prices) a. As determined by Council, plus installation costs if applicable c. Sewage Service Charges i. Sewage Connection Permit $50.00 ii. Sewage Inspection by Utilities Department $15.00 Total sewer fees payable at time of Building Permit Issuance $65.00 d. Other Water and Sewer Charges i. Water and Sewer Connection Permit Payable Under Schedule W (Financial Obligation) of the Subdivision Agreement a. Flat fee $250.00 b. Plus cost of laterals, materials, etc. Page 367of 389 A10 Water & Sewage Rates Page 22 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10 TO BY-LAW 2015-25 (Amended by By-law 015-43)2 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Current Fees Amended 2016 fees Implementation Date WATER & SEWAGE RATES 6 Fire Protection Proposed 2015 Proposed 2016 a i. $ 40.00 on average assessment of $286,637 in 2014 xcepte for the Apply revenue neutral Apply revenue neutral 01-Jan-16 Limoges area properties. Application of the revenue neutral concept. concept to collect concept to collect $226,480 $231,010 ii. $ 40.00 on the average assessment of $286,637 in 2014 for the Apply revenue neutral Apply revenue neutral 01-Jan-16 Limoges area properties. Application of the revenue neutral concept to collect concept to collect concept.This revenue will be allocated to the Embrun Fire Department $226,480 $231,010 to offset expenses to the Nation Township for Fire Protection. Page 368of 389 A10 Water & Sewage Rates Page 23 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A10-1 TO BY-LAW 2015-43 (Amended by By-law 2015-43) FEES AND CHARGES IMPOSED UNDER THE MUNICIPAL ACT Amended WATER METER RATES Supporting By-law To Revise Date Fees Last Revised Current Fees Current Fees 2016 Fees Implementation Date Meter Prices plus: Size of meter Prices Adapter set Sub-total HST 13% TOTAL 5/8 x 3/4 $ 261.00 $ 11.25 $ 272.25 $ 35.40 $ 307.65 3/4 x 3/4 $ 288.00 $ 11.25 $ 299.25 $ 38.90 $ 338.15 1 x 1 $ 300.00 $ 18.00 $ 318.00 $ 41.34 $ 359.34 1.5 x 1.5 $ 698.00 $ 76.50 $ 774.50 $ 100.69 $ 875.19 2 x 2 $ 901.00 $ 85.55 $ 986.55 $ 128.25 $ 1,114.80 Transmitter Cost of installation / Labour Page 369of 389 Schedule A10-1 - Water Sewage Rates Page 24 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended 2016 SIGN PERMIT FEES Current Fees Fees Implementation Date 1 Permit Application Fees $25.00 Page 370of 389 A11 Sign Permit Fees 25 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT WATER CHARGES TO COVER WATER DISTRIBUTION Amended 2016 SYSTEM CAPITAL COSTS Current Fees Fees Implementation Date 1 Castor Street Watermain a. Singles & semis (dwelling unit and dwelling $3,965.93 semi-detached)* b. Townhouses & Other Multiples (Dwelling $3,176.16 duplex, dwelling row house, dwelling street row house and dwelling multiple) c. Apartment Units (Dwelling appartment) $1,988.16 d. Non-Residential - Charge Per Square $17.67 Meter e. All owners of land who have paid or continue to pay a charge pursuant to By- law 55-2011 shall have the applicable Water Works Rate for their dwelling - single detached unit reduced to $1,500.00. Page 371of 389 A12 Water Charges Capital Costs 26 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE A1 TO BY-LAW 2015-122 FEES AND CHARGES IMPOSED UNDER THE MUNICPAL ACT Amended WATER & SEWER CAPACITY ALLOCATION Current Fees 2016 Fees Implementation Date 1 Fee for Review of Water & Sewer Capacity Allocation Application a. Processing Fee for Review of Water and/or Sewer Capacity $500.00 Allocation Application b. Non-successful applications refundable fee $500.00 c. Application for Capacity Allocation for not more than one (1) $0.00 unit of either Water Capacity or Sanitary Sewer Capacity, or both. Page 372of 389 A13 Capacity Allocation Fees 27 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date OFFICIAL PLAN AMENDMENTS 1. Amendment to the Official Plan of the United Counties of $600.00 Prescott and Russell 2. Amendment to the Official Plan of the Township of Russell $2,500.00 ZONING BY-LAW AMENDMENTS 3. Minor Zoning By-law Amendment1 $1,500.00 4. Major Zoning By-law Amendment1 $2,000.00 5. Removal of a Holding Provision $600.00 6. Temporary Use By-law $750.00 7. Minor Variance or Authorization $600.00 LAND SEVERANCE 8. Land Severance $600.00 Cash-in-lieu of Parkland – Residential and Other (Creation of a 9. $1,600.00 New Lot) Cash-in-lieu of Parkland – Commercial or Industrial (Creation of 10. $1,600.00 a New Lot) Page 373of 389 B1 Planning Act Fees 28 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date SITE PLAN CONTROL Residential Base fee: $115.00/dwelling unit (Minimum of $900.00) + Plan and Studies Review, 11. Site Plan Agreement Administration and Legal Fees Non-Residential Base fee: $800.00 + Plan and Studies Review, Administration and Legal Fees $300.00 + Plan and Studies Review, 12. Amendment to an Approved Site Plan Agreement Administration and Legal Fees (if applicable) $1,000.00 deposit due at submission of application All consultant fees incurred over Deposit for Minor Plans and Studies Review and Inspection and above the deposited amount 13. (Site Plan Agreement) 2 in the review of plans and studies are required to be paid by the applicant prior to signature of the agreement $2,500.00 deposit due at submission of application All consultant fees incurred over Deposit for Major Plans and Studies Review and Inspection and above the deposited amount 14. (Site Plan Agreement) 2 in the review of plans and studies are required to be paid by the applicant prior to signature of the agreement 10% of the Base Application Fee, 15. Planning Administration Fees (Site Plan Agreement) payable at the signature of the Page 374of 389 agreement B1 Planning Act Fees 29 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date SITE PLAN CONTROL (CONT'D) 5% of the Base Application Fee, 16. Township Administration Fees (Site Plan Agreement) payable at the signature of the agreement $590.00 + HST, 17. Legal Fees for Registration (Site Plan Agreement) payable at the signature of the agreement Request for Partial or Full Release of Financial Securities (Site 18. $75.00 Plan Agreement) 19. Transfer or Cash-in-lieu of Parkland – Residentialand Other 5% of the area or value of the land 20. Transfer or Cash-in-lieu of Parkland – Commercial ro Industrial 2% of the area or value of the land Page 375of 389 B1 Planning Act Fees 30 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date PLAN OF SUBDIVISION 21. Draft Plan of Subdivision $70.00/residential lot; Minimum of $1,500.00, Maximum of a. 1 to 29 residential lots $2,000.00 + Engineering Plans and Studies Review and Work Surveillance, Adminstration, and Legal Fees $70.00/residential lot; Minimum of $2,100.00, Maximum of $2,500.00 b. 30 to 249 residential lots + Engineering Plans and Studies Review and Work Surveillance, Adminstration, and Legal Fees $70.00/residential lot; Maximum of $3,000.00 c. 250 or more residential lots + Engineering Plans and Studies Review and Work Surveillance, Adminstration, and Legal Fees $60.00/non-residential lot; Minimum of $1,500.00, Maximum of $2,500.00 d. Non-residential uses + Engineering Plans and Studies Review and Work Surveillance, Adminstration, and Legal Fees $70.00/residential lot; 22. Revision of a Draft Plan of Subdivision3 Minimum of $1,500.00, Maximum of $2,000.00 $500.00 23. Pre-Servicing Agreement + Administration and Legal Fees Engineering Plans and Studies Review and Work Surveillance $325.00 + HST per residential lot, Page 376of 389 24. payable at the signature of the (Subdivision/Pre-Servicing Agreement) agreement B1 Planning Act Fees 31 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date 25. Planning Administration Fees per Phase (Subdivision 10% of the Base Application Fee, payable at the signature of the Agreement) agreement Page 377of 389 B1 Planning Act Fees 32 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date PLAN OF SUBDIVISION (CONTINUED) 26. Planning Administration Fees per Phase (Pre-Servicing $150.00, payable at the signature of the Agreement) agreement Township Administration Fees per Phase (Subdivision 5% of the Base Application Fee, 27. payable at the signature of the Agreement) agreement Township Administration Fees per Phase (Pre-Servicing $100.00, 28. payable at the signature of the Agreement) agreement $2,290.00 + HST, 29. Legal Fees for Registration per Phase (SubdivisionAgreement) payable at the signature of the agreement Legal Fees for Registration per Phase (Pre-Servicing $590.00 + HST, 30. payable at the signature of the Agreement) agreement Request for Partial or Full Release of Financial Securities 31. $75.00 (Subdivision/Pre-Servicing Agreement) Preparation of Subdivision Agreement per Phase (Excluding 32. $1,500.00 the First Phase) 33. Transfer or Cash-in-lieu of Parkland – Residentialand Other 5% of the area or value of the land 34. Transfer or Cash-in-lieu of Parkland – Commercial ro Industrial 2% of the area of value of the land PART LOT CONTROL $300.00 35. Removal of Part Lot Control + Applicant assumes all Legal, Engineering and Surveying Fees Page 378of 389 B1 Planning Act Fees 33 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date OTHER FEES $100.00/dwelling unit; Minimum of $1,500.00; Maximum of $2,000.00 36. Plan of Condominium + Plans and Studies Review, Administration, Legal and Inspection fees 37. Plan of Condominium Exemption $500.00 $2,000.00 deposit due at submission of application All consultant fees incurred over and above the deposited amount 38. Plans and Studies Review (Plan of Condominium) in the review of plans and studies are required to be paid by the applicant prior to signature of the agreement 10% of the Base Application Fee, 39. Planning Administration Fees (Plan of Condominium) payable at the signature of the agreement 5% of the Base Application Fee, 40. Township Administration Fees (Plan of Condominium) payable at the signature of the agreement $2,290.00 + HST , 41. Legal Fees for Registration (Plan of Condominium) payable at the signature of the agreement $200.00 42. Lifting of 0.30 metre Reserve + Applicant assumes all Legal and Surveying Fees $300.00 43. Encroachment + Applicant assumes all Legal, Engineering and Surveying Fees $1,500.00 per parking space 44. Cash-in-lieu of Parking exempted $100.00 45. Dedication of a Public Highway + Applicant assumes all Legal, Engineering and Surveying Fees Page 379of 389 Compliance Report (check of outstanding permits, violations, 46. $75.00 etc.) B1 Planning Act Fees 34 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date OTHER FEES (CONTINUED) 47. Confirmation of Permitted Uses $50.00 48. Written Replies to Inquiries and/or Written Opinions $75.00 $2,500.00 deposit All consultant fees incurred over and above the deposited amount 49. Peer Review in the review of plans and studies are required to be paid by the applicant prior to signature of the agreement Where the Township attends an Ontario Municipal Board hearing on behalf of the applicant, the applicant shall pay all legal costs incurred by 50. Ontario Municipal Board (OMB) Hearing the Township, including solicitor’s fees and disbursements, preparation for and attendance at the hearing. Maximum legal fees $10,000.00 51. Green Energy Act Applications $1,500.00 52. Aggregate Resources Act License Applications $1,000.00 53. Signs 4 a. Large (32 square feet) $280.00 b. Small (8 square feet) $85.00 54. Solar Panel Projects a. Municipal Council Support Resolution $100.00 b. Zoning Forms - Under 10kW $75.00 Page 380of 389 c. Zoning Forms - Over 10kW, under 1mW $350.00 d. Zoning Forms - Over 1mW $1,500.00 B1 Planning Act Fees 35 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL Upcoming changes 2015/11/02 SCHEDULE B1 TO BY-LAW 2015-122 changement à venir FEES AND CHARGES UNDER THE ONTARIO PLANNING ACT TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE Amended IN RESPECT OF PLANNING MATTERS IN THE TOWNSHIP OF Current Fees 2016 Fees RUSSELL Implementation Date 1 A Minor Zoning By-law Amendmentapplies to the following: - Any zoning amendment to change a yard setback requirement (front, interior/exterior side, or rear), lot frontage or lot area - Any zoning amendments required as a condition of a "dwelling surplus to a farming operation" severance - Extension of a zoning boundary to reflect the addition of lands to existing property A Major Zoning By-law Amendmentshall mean all other amendments 2 A Minor Site Plan Plans and Studies Review applies to all site plan control applications where the estimated cost of site works is less than $15,000. The estimated value of site works must be verified by the Township Engineer. A Major Site Plan Plans and Studies Review applies to all site plan control applications where the estimated cost of site works is $15,000 or greater. The estimated value of site works shall be verified by the Township Engineer. 3 A revision of a Draft Plan of Subdivision consistsof changes which, in the opinion of the Approval Authority, are significant enough to require the plan of subdivision to be re- circulated. 4 Signs: Signs are required for the following development applications: Official Plan Amendments, Zoning By-law Amendments, Site Plan Control, Plans of Subdivision, Plans of Condominium, Part Lot Control, and Minor Variances. Sign fees are not included in the base application fee listed above for these applications. The size of the sign required shall be determined solely by the Township of Russell. Where additional signs are deemed to eb required by the Township, the applicant shall beresponsible for the additional sign fees as above. REFUNDS OF APPLICATION FEES Base Application Fees will be refunded, upon authorization of the Director of Planning and Building, on the following basis: - Eighty percent (80%) of the base application fee(does not include engineering review, administration, legal or inspection fees) shall be returned if a request for a refund is received by the Planning Department prior to the preparation of the circulation and public notification. - Forty percent (40%) of the base application fee does( not include engineering administration, legalor inspection fees) shall be returned if a requestfor a refund is received by the Planning Department prior to preparation of the Planning Advisory CommitteeReport. - Engineering, legal, administrative, and/or inspection fees may be refunded, at the discretion of the Director of Planning so as to ensure that the Township's costs are covered. FEE REDUCTION FOR MULTIPLE APPLICATIONS Each Planning Application Fee (not including parkland dedication fees) will be reduced by ten percent(10%) if two or more of the following planning applications: Official Plan Amendment, Zoning By-law Amendment, Site PlanControl, Plan of Subdivision, Land Severance, and/or Plan of Condominium, are submitted at the same meti and for the same lands (e.g. Major Zoning By-law Amendment and Site Plan Control Application: $2,000.00 +$900.00 = $2,900.00 - 10% = $2,610.00). Note: Plans and Studies Review, Engineering, Administration and Legal fees, as well any required deposits are not subject to this reduction. Page 381of 389 B1 Planning Act Fees 36 of 38 Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE C1 TO BY-LAW 2015-122 FEES AND CHARGES UNDER THE DEVELOPMENT CHARGES ACT DEVELOPMENT CHARGES 2014 Fees Last date Amended 2015 Fees Implementation Date revised By-law no. 5-2014 * Indexation % = 1.90% Residential charge by Unit Type Residential charge by Unit Type Appartment - Appartment - Bachelor and 1 Bachelor and 1 Singles & Apartments - 2 Bedroms Bedroom Singles & Apartments - 2 Bedroom Service Semis + Units Other Multiples Semis Bedroms + Units Other Multiples Administration $194 $122 $74 $12701/20/2014 $198 $124 $75 $129 2015-01-01 Library Services $615 $387 $234 $402 01/20/2014 $627 $394 $238 $410 2015-01-01 Fire Services $802 $505 $305 $525 01/20/2014 $817 $515 $311 $535 2015-01-01 By-Law Enforcement $18 $11 $7 $1201/20/2014 $18 $11 $7 $12 2015-01-01 Parks and Recreation $2,850 $1,793 $1,083 $1,864 01/20/2014 $2,904 $1,827 $1,104 $1,899 2015-01-01 Police Services $16 $10 $6 $1001/20/2014 $16 $10 $6 $10 2015-01-01 Roads and Related $728 $458 $277 $476 01/20/2014 $742 $467 $282 $485 2015-01-01 Sub-Total - Township Wide Services $5,223 $3,286 $1,986 $3,416 $5,322 $3,348 $2,023 $3,480 Water Services $7,762 $4,884 $2,950 $5,078 01/20/2014 $7,909 $4,977 $3,006 $5,174 2015-01-01 Sewer Services $5,690 $3,581 $2,163 $3,722 01/20/2014 $5,798 $3,649 $2,204 $3,793 2015-01-01 Total $18,674 $11,751 $7,099 $12,216 $19,029 $11,974 $7,233 $12,447 Note: The sewer and water charges are not leviedn i Limoges. Note: Charges subject to index provisions of the by-law. Verif 19,029 11,974 7,233 12,447 * Modification as per Section 10.1 of by-law 5-2014 Page 382of 389 37 of 38 C1 Dev Ch Res (2015 indexed) Regular CouncilMeeting 02Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL SCHEDULE C2 TO BY-LAW 2015-122 FEES AND CHARGES UNDER THE DEVELOPMENT CHARGES ACT DEVELOPMENT CHARGES Last revised Last revised date Amended 2015 Fees Implementation Date Indexation percentage * By-law 5 -2014 1.90% Non-Residential Non-Residential charge charge Per ft 2 of Gross Floor Per ft 2 of Gross Floor Service Area Area Administration $0.10 01/20/2014 $0.10 Public Library $0.10 01/20/2014 $0.10 2015-01-01 Fire Services $0.09 01/20/2014 $0.09 2015-01-01 By-Law Enforcement $0.01 01/20/2014 $0.01 2015-01-01 Parks and Recreation $0.46 01/20/2014 $0.47 2015-01-01 Police Services $0.01 01/20/2014 $0.01 2015-01-01 Roads and Related $0.32 01/20/2014 $0.33 2015-01-01 Sub-Total - Township Wide Services $1.09 $1.11 Water Services $5.04 01/20/2014 $5.14 2015-01-01 Sewer Services $3.68 01/20/2014 $3.75 2015-01-01 Total $9.81 $10.00 Note: The sewer and water charges are not leviedn i Limoges. Note: Charges subject to index provisions of the by-law. Verif $10.00 * As per Section 10.1 of by-law: Page 383of 389 C2 Dev Ch N-Res (2015 Indexed) 38 of 38 CORPORATION OF THE TOWNSHIP OF RUSSELL By-law #2015-123 Being a by-law to exempt certain lands from part-lot control. ______ WHEREAS subsection 50(5) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides for part-lot control over all lands within plans of subdivision registered before or after the coming into force of this subsection. AND WHEREAS authority is vested in Council by subsection 50(7) of the Planning Act to enact by-laws which provide that Subsection 50(5) of the Planning Act does not apply to such lands as are designated in the by-law. NOW THEREFORE be it resolved that the Council of the Corporation of the Township of Russell enacts as follows: 1. Subsection 50(5) of the Planning Act does not apply to those lands designated as Part 1 on Reference Plan 50R-10453 being Part Lot 41 Plan 50M-311 (PIN 69002-0408) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50). 2. Subsection 50(5) of the Planning Act does not apply to those lands designated as Part 2 on Reference Plan 50R-10453 being Part Lot 41, Plan 50M-311 (PIN 69002-0408) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50). 3. This by-law shall take effect upon the approval thereof by the Council of the United Counties of Prescott and Russell. 4. Further subdivision or severance of the said real property beyond that permitted by paragraphs 1 and 2 is prohibited. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF NOVEMBER, 2015. ______Mayor or Acting Mayor Clerk or Deputy Clerk 2015-123 Part Lot Control, 111-113 Broadway Ave., Russell Page 384 of 389 Regular Council Meeting 02 Nov 2015 2015-123 Part Lot Control, 111-113 Broadway Ave., Russell Page 385 of 389 Regular Council Meeting 02 Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL By-law # 2015-124 Being a by-law to exempt certain lands from part-lot control. ______ WHEREAS subsection 50(5) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides for part-lot control over all lands within plans of subdivision registered before or after the coming into force of this subsection. AND WHEREAS authority is vested in Council by subsection 50(7) of the Planning Act to enact by-laws which provide that Subsection 50(5) of the Planning Act does not apply to such lands as are designated in the by-law. NOW THEREFORE be it resolved that the Council of the Corporation of the Township of Russell enacts as follows: 1. Subsection 50(5) of the Planning Act does not apply to those lands designated as Part 1 on Reference Plan 50R-10454 being Lot 109 Plan 50M- 320 (PIN 69013-0573) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50). 2. Subsection 50(5) of the Planning Act does not apply to those lands designated as Parts 2 and 3, together, on Reference Plan 50R-10454 being Lot 109, Plan 50M-320 (PIN 69013-0573) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50). 3. This by-law shall take effect upon the approval thereof by the Council of the United Counties of Prescott and Russell. 4. Further subdivision or severance of the said real property beyond that permitted by paragraphs 1 and 2 is prohibited. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF NOVEMBER, 2015. ______Mayor or Acting Mayor Clerk or Deputy Clerk 2015-124 Part Lot Control, 230-232 Capri Ave., Russell Page 386 of 389 Regular Council Meeting 02 Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL By-law #2015-125 Being a by-law to award a contract and to authorize the entry into an agreement with Realterm Energy for the replacement of streetlight to LED in the Township of Russell. WHEREAS request for tenders were publicly advertised, received and evaluated for the reconstruction of the salt dome. AND WHEREAS Council, at its Regular Meeting held November 2th, 2015, received report IS-PW 20-2015 recommending the award of a contract and the entry into an agreement with Realterm Energy for the replacement of streetlight to LED in the Township of Russell. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS: 1. That the proposal received from Realterm Energy in the amount of $453,816.02 (including 1.76% HST) for the replacement of streetlight to LED be and is hereby accepted and approved. 2. That the entry into an agreement with is hereby authorized. 3. That the Mayor or Acting Mayor and Clerk or Acting Clerk are hereby authorized and directed to execute and affix the Corporate Seal to the agreement. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2TH DAY OF NOVEMBER 2015 ______Mayor or Acting Mayor Clerk or Acting Clerk 2015-125 Replacement of streetlight to LED (Realterm energy) Page 387 of 389 Regular Council Meeting 02 Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL By-law # 2015-126 Being a by-law to amend Schedule “A” of By-law 2015-118. WHEREAS the Council of the Corporation of the Township of Russell did enact By-law No. 2015-118 to appoint persons and council representatives on various committees and functions; and WHEREAS the Council of the Corporation of the Township of Russell now deems it advisable to amend Section 17 (f) (g) and (h) of Schedule A attached to By-law 2015-118 regarding the membership of the Recreation Complex Committee (D-1 Ad-Hoc Committee) to include the Two (2) Members of Administration that have been omitted my mistake; and now therefore be it RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS: 1. THAT a new Section 17 (f) of Schedule “A” attached to By-law 2015-118 – Recreation Complex Committee (D-1 Ad-Hoc Committee) is hereby inserted as follows: 17 f. Two (2) Members of Administration who shall be the Director of Parks and Recreation, and the Director of Economic Development, or their delegate, who shall serve as the Staff Liaison. 2. THAT previous Sections 17 (f), (g) and (h) of Schedule “A” attached to By-law 2015-118 – Recreation Complex Committee (D-1 Ad-Hoc Committee) are hereby consequently renumbered consecutively as 17 (g), (h) and (i). 3. That By-law 2015-118 is hereby confirmed in all other respects. 4. This By-Law shall come into force and take effect upon final reading thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2ND DAY OF NOVEMBER, 2015. ______Mayor or Acting Mayor Clerk or Deputy Clerk 2015-126 Committee Appointments Amendment (Recreation Complex Committee) Page 388 of 389 Regular Council Meeting 02 Nov 2015 CORPORATION OF THE TOWNSHIP OF RUSSELL By-law # 2015-127 A by-law to confirm the proceedings of the Council of The Corporation of the Township of Russell at its Regular Council Meeting held on November 2, 2015. WHEREAS pursuant to Section 5 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (“Municipal Act”), the powers of a municipality are to be exercised by its council by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of The Corporation of the Township of Russell at this meeting be confirmed and adopted by by- law. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL HEREBY ENACTS AS FOLLOWS: 1. The actions of the Council of The Corporation of the Township of Russell in respect of any reports from departments and committees and each motion and resolution passed and other actions taken by the Council of The Corporation of the Township of Russell at this meeting are hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law. 2. The Mayor and Clerk and the appropriate other officials of the Corporation of the Township of Russell are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of The Corporation of the Township of Russell referred to in the preceding section. 3. The Mayor and Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Township of Russell. 4. This By-Law shall come into force and take effect upon final reading thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2ND DAY OF NOVEMBER, 2015. ______Mayor or Acting Mayor Clerk or Acting Clerk 2015-127 Confirming By-law Page 389 of 389 Regular Council Meeting 02 Nov 2015