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RANGITAIKI COMMUNITY BOARD Meeting Date: WEDNESDAY, 20 MAY 2020 Written By: GOVERNANCE SUPPORT ADVISOR

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RANGITAIKI COMMUNITY BOARD Meeting Date: WEDNESDAY, 20 MAY 2020 Written By: GOVERNANCE SUPPORT ADVISOR RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 1 JULY 2020 AGENDA Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm Steph O'Sullivan CHIEF EXECUTIVE 24 June 2020 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 1 JULY 2020 Rangitāiki Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Opening Karakia ........................................................................................ 5 2 Agenda Preface ......................................................................................... 5 3 Membership .............................................................................................. 5 4 Apologies .................................................................................................. 5 5 Announcements ........................................................................................ 6 6 Conflict of Interest ..................................................................................... 6 7 Public Forum ............................................................................................. 7 8 Confirmation of Minutes ........................................................................... 8 8.1 Minutes - Rangitāiki Community Board 20 May 2020 ................................................................. 8 9 Reports ................................................................................................... 12 9.1 Rangitāiki Community Board - Activity Report to June 2020 ..................................................... 12 9.1.1 Appendix 1 - Active Whakatāne Strategy- report to Strategy and Policy Committee .......................................................................................................................................... 21 9.2 Request for Funding – Whakatāne Golf Club ............................................................................ 67 9.2.1 Application for Funding – Whakatāne Golf Course .......................................................... 68 9.3 Rural Connectivity Group (RCG) ............................................................................................... 80 9.3.1 Appendix 1 - Rural Connectivity Group brochure ............................................................ 80 9.3.2 Appendix 2 - RCG Site Plan - Matata ................................................................................ 83 10 Chairperson and Sub-Committee Reports ................................................ 85 10.1 RCB Chairperson Report – June 2020 ....................................................................................... 85 11 Discussion Items ...................................................................................... 87 12 Minutes of Other Organisations ............................................................... 88 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 1 JULY 2020 Rangitāiki Community Board - AGENDA 12.1 Minutes Combined Community Board 21 May 2020 ................................................................ 88 12.2 Matata Residents Association - 15 June 2020 ........................................................................... 95 13 Closing Karakia ........................................................................................ 98 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 1 JULY 2020 Rangitāiki Community Board - AGENDA 1 Opening Karakia 1 Opening Karakia Whakataka te hau ki te uru Cease the winds from the west Whakataka te hau ki te tonga Cease the winds from the south Kia mākinakina ki uta Let the breeze blow over the land Kia mātaratara ki tai Let the breeze blow over the ocean E hī ake ana te atakura Let the red-tipped dawn come with a sharpened air. He tio, he huka, he hau hū A touch of frost, a promise of a glorious day Tīhei mauri ora! 2 Agenda Preface Ongoing Impacts of the 2019 Whakaari Event and COVID-19 Both Whakaari and Covid-19 events have had an impact on the whole Whakatāne District. The Council is no exception to this, through its legislative responsibilities in relation to response and recovery from these events. In light of these impacts, please be aware that some Council services, projects and activities and/or events may have been delayed, cancelled, or will be unable to be completed within originally stated timeframes. With consideration to the impact on staff as essential service workers during these events, please also be aware that meetings initially planned to occur during the period July/August have been rescheduled, allowing some time for the organisation to recover. 3 Membership Board Member K M Byrne (Chairperson) Board Member G E Bourk Board Member A M Clark Board Member E J Harvey Board Member L Waaka (Deputy Chairperson) Board Member P N H Ngaropo Councillor G L Dennis 4 Apologies No apologies were recorded at the time of compiling the agenda. 5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 1 JULY 2020 Rangitāiki Community Board - AGENDA 5 Announcements 5 Announcements 6 Conflict of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have. 6 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 1 JULY 2020 Rangitāiki Community Board - AGENDA 7 Public Forum 7 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. Alan Steele - Whakatāne Golf Club Lisa Eve - Road safety issues Senior Sergeant Tristan Murray - NZ Police Vicky Richards - WDC - Matatā Awatarariki design plan process and Edgecumbe Collective update 7 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 1 JULY 2020 Rangitāiki Community Board - AGENDA 8 Confirmation of Minutes 8 Confirmation of Minutes 8.1 Minutes - Rangitāiki Community Board 20 May 2020 Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: EDGECUMBE LIBRARY, COLLEGE ROAD, EDGECUMBE ON WEDNESDAY, 20 MAY 2020 COMMENCING AT 5.30 PM Present: Board Members K M Byrne (Chairperson), L Waaka (Deputy Chair), G E Bourk, A M Clark, P N Ngaropo and Councillor G L Dennis In Attendance: T Livingstone (Graduate Strategic Policy Analyst) and S M French (Governance Support Advisor) Visitors: Apologies: E Harvey THE MEETING WAS OPENED WITH THE KARAKIA LED BY MEMBER NGAROPO. 1. APOLOGIES THAT the Rangitāiki Community Board accept the apology from Member E Harvey. Councillor Dennis/Member Ngaropo CARRIED 2. CONFLICTS OF INTEREST No conflicts of interest were recorded. 3. CONFIRMATION OF MINUTES Refer to pages 6-11 of the agenda. RESOLVED: THAT the minutes of the Rangitāiki Community Board meetings for 12 February 2020 be confirmed as a true and correct record. Member Waaka/Member Clark CARRIED 4. REPORTS 4.1. Rangitāiki Community Board Standing Orders 2019-2022 Refer to pages 13-96 of the agenda. RESOLVED: 8 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 1 JULY 2020 Rangitāiki Community Board - AGENDA 8.1 Minutes - Rangitāiki Community Board 20 May 2020 (Cont.) 1. THAT the Rangitāiki Community Board Standing Orders 2019-2022 report be received; and 2. THAT the Rangitāiki Community Board adopt the Standing Orders as attached in Appendix 1, which includes the following key decisions: a. The provision to enable Board Members and members of the public for the purpose of a deputation or submission (approved by the Chairperson) to join meetings by audio or audio-visual means is retained. (SO 13.7-13.16) b. The Community Board continue with the provision that the Chairperson or any other person presiding at a meeting, in the case of an equality of votes, has a casting vote. (SO 19.3) c. Option B (medium) be retained as the default for speaking and moving motions. (SO 22.1) d. The Community Board adopts Option A or Option B outlining the expectation of the presence in the room when conflicts of interest have been declared; and that option is reflected in the approved Standing Orders: i. Option A: Members with a non-financial interest must physically withdraw from the table but do not need to leave the room. Members with a financial interest must physically withdraw from the table unless the meeting is in public excluded in which case they should leave the room. (SO 20.7 & 20.8) Member Clark/Member Waaka CARRIED 5. COMMUNITY ENGAGEMENT AND THE 2020-21 ANNUAL PLAN Refer to page 12 of the agenda. The Graduate Strategic Policy Analyst explained that due to changing circumstances and to Central Government direction, there were a number of proposed deviations to the previously adopted Long Term Plan (LTP) and this was the focus of the draft Annual Plan consultation document. The consultation period commenced on 25 May and concluded on 12 June 2020. The following points were noted: The ‘Reimagine our District’ project would help guide the Annual Plan, LTP and decision-making for other key projects. The LTP pre-engagement project ‘Future in Focus’ was also underway and encouraged residents to think beyond 2021. The 2017 Edgecumbe flood, receiving funding from the Provincial Growth Fund, the Whakaari eruption and situations relating to the Covid-19 lock down had all impacted planning. Capital works increases
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