Volume 5 - CLERICAL OPERATIONS

* In missing-person reports, the missing person's area of residence shall be considered the Area of occurrence. VOLUME 5 * In cases of death, unconsciousness, mental incapability, in the absence of other proof, the area in which the victim is found shall CLERICAL OPERATIONS be considered the Area of occurrence. * In cases of -switch thefts, including pigeon drop, 010. NUMBERING SYSTEM USED IN VOLUME 5. The bank-examiner theft, Jamaican switch, and Latin-charity switch, the modified decimal system is used in Volume 5. In addition, numbering Area of occurrence shall be determined by, in the following order: of each section in each chapter of Volume 5 is accomplished by using form title numbers in numerical sequence. To illustrate, the Personal * The Area in which the suspect first contacts the victim. If Summary, Form 1.2, will be found in Volume 5, Chapter 1. unknown; * The Area in which the money is exchanged from the victim to 020. INDEXING OF FORM TITLES. Each form title is listed the suspect. If unknown; and, alphabetically in the Department Manual Appendix. * The Area in which the money is obtained or withdrawn by the victim. 030. REPORT PROCEDURE. When it is not known definitely in what Area the crime occurred, the 030.05 DUTY OF EMPLOYEE. Area of occurrence shall be determined by the following, in the order given: General. An employee shall complete all reports necessary to the efficient performance of his/her job. * Area in which crime probably occurred, determined by where the victim was most exposed to the occurrence, such as parking lots, in Felony Crimes. Appropriate reports shall be completed when there is cases of theft from auto, crowded areas in cases of articles missing reasonable cause to believe a felony has occurred, regardless of whether from the person. complete information pertaining to each element of the crime is initially * Victim's area of residence, or a corporation's Area of business, when available. probability cannot be determined. Courtesy Reports. Courtesy reports shall only be completed when the Reporting District and Geographic Area Boundaries. For reporting following conditions exist: purposes, reporting district and geographic Area boundaries shall be the * The person reporting is a City resident; and, center of the dividing streets unless otherwise indicated on reporting * Exigent circumstances exist (e.g., there is an active mutual aid task district maps. force in operation; travel distance to the concerned jurisdiction is 030.26 GEOGRAPHIC AREA STATION REPORTING extreme); and, DISTRICT DESIGNATIONS. The reporting district number of a * The concerned jurisdiction does not complete a telephonic report; geographic Area station shall be composed of the geographic Area and, numerical designation, followed by two zeros. * Prior approval is obtained from a supervisor or detective. Exception: The reporting district designation for Central Area station Note: Courtesy reports shall not be taken telephonically. is 110. 030.10 OBTAINING PRIVATE PERSON'S SIGNATURE. The The only non-geographic Area facility bearing a reporting district signature of the person reporting the crime or making the complaint is designation is Parker Center. The reporting district designation for desirable on the original of all crime reports. When officers complete Parker Center is 100. reports using forms in the Officer's Field Book, the person reporting the crime or incident or making the complaint should read and sign the 030.28 INVESTIGATING DIVISION ON CRIME REPORTS. report. When the person is unable to sign or place a "mark" on the Employees completing crime reports shall record the investigating report, the reporting officer shall make the notation that the person is division in the space provided. unable to sign. When a handwritten copy is attached and distributed, it shall be considered the original. If an investigating division is changed after the crime report has been distributed, the commanding officer of the investigating division from Exception: The person reporting's signature is not required on a which the case is being reassigned shall ensure completion of a Combined Crime and Arrest Report. Follow-up Investigation, Form 3.14, indicating such change. Note: The above exception does not affect the requirement to obtain the 030.30 USE OF "X" BOX ON FORM. The box beside the Phone signature of an arresting private person in the body of an Arrest Report No. box on Department forms shall be marked to indicate where the (Manual Section 4/216.33). individual may be contacted during the day. 030.15 RECORD CLERK NOT AVAILABLE. An employee 030.35 PROPERTY DESCRIPTION. desiring to make a report when the record clerk is not available shall write the report upon the proper form, sign it, and secure the approval Clothing. Give name of article to be described. Indicate size, color, of a supervisor. The record clerk typing the report from the handwritten maker's label, laundry or cleaner's marks, kind of materials. Give copy shall type in signatures as they appear on the handwritten copy. valuation. When the reporting employee does not sign the typed original, the * Men's Suits: State whether double or single breasted; whether two record clerk shall staple the handwritten copy to the typed original and or three piece (coat, vest and pants, or coat and 2 pairs of pants); distribute the two as provided for the original copy of the form. whether evening, street, or sport; color and type of lining. 030.20 EMPLOYEE'S NAME WITHIN BODY OF REPORT. An employee who refers to another employee of the Department in a report * Men's Coats: State whether overcoat, short jacket, raincoat; single shall use the name of that employee as it appears on the payroll roster, or double breasted. Indicate type of trimming, lining; also, if belted. complete with rank and serial number. * Women's Dresses: State whether evening, street, or house; kind of 030.25 DETERMINING AREA OF OCCURRENCE. The area of trimming, such as fur, lace, metallic, contrasting or self trim; one or occurrence is the Area in which the incident occurred, except: two piece.

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* Women's Suits: State type of suit (dressmaker, man-tailored, or Type of set: costume, antique, or modern. swagger); color and type of lining; number, color and kind of buttons; kind of trimming. If a three-piece suit (coat, skirt and * Rings: State kind of metal, kind and number of stones; whether topcoat matching set), so state. plain, engraved or filigree; and any jeweler's marks, inscriptions, or initials. * Women's Coats: State whether full length or short; princess type, box type, swagger; whether evening sport or dress type. Give full * Watches: State make, movement, case, and jewel numbers; size of description of trimming and buttons. Indicate color and type of watch; type of case (open faced or hunting); number of adjustments; lining. Give complete and full description of fur coats, kind of fur whether plain or engraved or set with stones. If it has chain or wrist and lining. band attached, describe, giving type, color, material, and length.

* Children's and Infant's Clothing: Follow general descriptions as * Necklaces: State length; whether 1, 2, 3, 4, or 5 strand; whether given for men's and women's clothing. matched or graduated stones or beads; whether strung on thread, or chain (give kind and color); describe clasp. * Furniture: State what article is. Give complete description (kind of wood or metal, color, kind of material covering, and trimming). If * Pendants: Show size, shape; if strung on chain, ribbon, cord or sets, such as bedroom, dining or living room furniture, give number thread; give color and type; describe clasp. of pieces in set and number of pieces stolen. * Brooches and Bar Pins: State size and shape; whether plain, * Pianos, Radios, and Television: Pianos-document maker's label engraved or filigree; whether pin has safety clasp. and serial number; state if upright, baby grand, spinet. Radios and Television-document maker's label, serial number, model number, * Stickpins: State shape and size; kind of stones; whether safety clasp number of tubes; whether console, table model, midget, portable attached. low or highboy type; size of screen. Describe kind of wood or metal, color, and trim. * Bracelets: State width; whether link, filigree, solid, flexible, or half- clasp type; whether plain or engraved, or stone set. State whether * Lamps: State kind (floor, bridge, or table); give kind of wood or safety chain attached and type of clasp. metal of the standard; number of globes and whether reflector type. If it has a base light, describe kind, color, and size of shade. If table *Earrings: State styles; lengths; whether screw, clasp, or pierce type; or boudoir lamps, state whether statuary, glass, , pottery, or color of stones. metal base. * Emblems, Charms, Organizational Type Pins: Show size and Firearms. The description of a firearm shall include the serial number, shape of pin and name of organization. maker's name, model, caliber or gauge, color of metal, barrel length, type of grips or stocks, any marks or inscriptions. The type of firearm * Household Articles: Give the name of the article being described. shall be described by the following appropriate categories; automatic, bolt action, carbine, derringer, double barreled, flare gun, gas or air gun, *Rugs: Give size; color or combination of colors; plain or design; flintlock, semiautomatic, jet propulsion, blank pistol, lever action, whether domestic or oriental; type of weave; maker's name; machine, launcher, over and under, pump action, antique, revolver, cleaners' marks; whether fringed or bordered; also all other marks, single shot, recoilless, percussion, three barrels, or four or more barrels. such as stains, tears, mends. State whether revolver, automatic pistol, pump gun, rifle, or shotgun. If shotgun, give number of barrels. Under description of guns may be * Bedding: State what article is, then give a complete description of shown holsters, cartridge belts, cartridges, etc. size, color, material, cleaner or laundry marks, and any monograms. Tires. List size, maker's name, color, tread, serial numbers and if mounted alone or on rim with wheel and tube. * Dishes and Glassware: State whether complete sets; give pattern and number of pieces (both china and glass); state whether Drugs. List actual amount and/or weight in grams or pounds (state porcelain, pottery, cut glass, blown glass, plain china, or glass. Give whether gross or net), kind, valuation, and any other description. maker's label or mark, monograms or other marks.

Cash Registers, Adding Machines, Typewriters, Bookkeeping * Silverware: List maker's label, kind of silver (sterling, plated or Machines, Calculators, Check Protectors, and Other Office pewter); owner's initials or other inscriptions; type of pattern, and Machines. Give maker's name, size, model number, serial number, number of pieces to set. color, and any other marks or inscriptions. Cameras and Equipment-Projectors and Cases. List maker's name, *Clocks: List kind, color, size, movement and case number; whether model number, serial number, lens numbers, and names. Type of china, porcelain, bronze, iron, wood, plastic, glass, leather. State camera (movie, Graphlex, box, folding), film size. On projectors, give whether mantel, kitchen, boudoir, grandfather, travel. Give maker's bulb size and type of cooling system. State kind of material (wood, label; whether 8-day type, chime type (kind of chimes, metal, or leather) of camera projector and case. Westminster). Electrical Equipment. List kind of material, size, color, model and Building Equipment. List size, color, maker's name, number, or serial numbers, wattage, voltage, maker's name, and any initials or other amount of articles lost or stolen, and any serial numbers. marks or inscriptions. Books. List name of book, publisher's name, author's name, color and Jewelry. After listing name of the article to be described, include the kind of material of binding, approximate size of book, as well as any following when it is part of the description: written inscriptions, such as owner's name, bookplates, or author's signature. Color(s) and kind(s) of metal(s). Number, kind, color, and size of stones. Optical Goods. List maker's name, color, material of article and case; Type of mounting: filigree, plain, engraved. serial and model numbers (power number or size of binoculars and Type of setting: basket, tiffany, sunken box. Inscriptions, dates, telescopes), and initials or other marks of identification. engravings, initials, serial numbers, and jeweler's marking.

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Doctor's and Dentist's Instruments. Give maker's name, size, serial 030.40 LISTING PROPERTY. numbers, model numbers, material, color and marks of identification. Show case size and color. General. Employees conducting a preliminary investigation where property is taken or lost shall mark the appropriate check box of the Musical Instruments. Give color, material, maker's name, number or Preliminary Investigation Report, Form 3.1, indicating whether or not other marks of identification. Describe carrying cases. the property was marked with an owner applied identification number. If the property was marked, the reporting employee shall explain how Knives (Other Than Table). Hunting, pocket, butcher. Give color, the property was marked in the narrative portion of the Preliminary material of handles; numbers, maker's name, inscriptions. Describe Investigation Report. All items, including items in suitcases or other carrying cases. containers, shall be listed on the appropriate report. Each item listed Pens and Pencils. Give maker's name, color, size, whether man's or shall be numbered. woman's, numbers, initials or other marks of identification. Initial Reports. Items of property, listed on the following reports, Smoking Equipment. Give color and size of pipes; amount of tobacco; bearing the same DR number, shall be numbered consecutively, number of cigars or cigarettes (box or package or humidor jar); maker's beginning with No. 1: name. * Crime reports. Sewing Machines. Give maker's name, brand name, serial number of * Lost Report (PIR), Form 3.1. both machine and motor (if electric); whether wood or metal; table, * Property Report, Form 10.1. desk, portable, treadle type, and any marks or inscriptions. * Release from Custody Report Continuation, Form 5.2.8. * Arrest Report, Form 5.2. Sporting Goods. Give maker's name, numbers, color, kind of material, initials or other inscriptions. Note: The number used to identify an item on a crime or lost report is not required to correspond with the number assigned to the article on an Groceries. Give kind of article; brand label, number of kind lost or evidence or property report. stolen, and any other general description available. Additional Reports. Items of property listed on the following Toilet Articles and Cosmetics. Give size, color, material, maker's or additional reports, bearing the same DR number, shall continue the brand name, initials, numbers or other marks of identification. sequence of numbers used on the previous report: Tools. Give kind of tool, size, serial number, maker or brand name, * Field reports. initials or other identification, and number of tools lost or stolen. * Follow-up Report, Form 3.14. * Continuation Sheet, Form 15.9. Animals. State kind of animal, size, color, name, age, license number, * Victim's Supplemental Property Loss Report, Form 3.4. and any other description available. Note: When using the Follow-up Report, Form 3.14, the correct name Automobile Supplies and Equipment (Other Than Tires). Give size, of the item and the item number shall be obtained from the Crime and color, maker's name, serial numbers, number of articles, and other Traffic Reports Unit, Records and Identification Division, when such marks of identification. information is not otherwise available. Both the name of the item and Leather Goods. List size, color, maker's name, serial numbers, initials, the item number shall be listed in the body of the report. or other marks of identification. Reports Requiring Identical Item Numbers. On the following reports, Bicycles. The make, frame number, serial number, gender, and speed the item number used to identify an article shall be identical to the of the bicycle must be included on the report. Additional descriptors number assigned to the article on the related report: may include: Color, wheel and tire size, condition, and any other special * Follow-up Report, Form 3.14. equipment or marks. * Property Court Receipt, Form 10.3. When recovering, impounding, or booking a bicycle, officers shall Property Sequence. Property shall be listed on all reports in the query the Automated Property System to determine if a bicycle is stolen following sequence: and document the results of the query on the appropriate report. If a bicycle does not have a make or frame number, that fact shall be * Item Number. Item numbers shall be listed in the column provided. included in the report. * Quantity. A quantity column shall be maintained to the right of the Coin and Stamp Collections. Indicate type, date, mint or issue, and item number column. condition of individual coins and stamps. Indicate how they are packaged or contained, if applicable. However, when a collection of one * Article. The type of property being reported shall be listed in this type of coin is involved, indicate the type and number of coins in the column, located to the right of the quantity column. collection; e.g., "1 set Jefferson nickels, 1940 through 1971, containing coins (show number)." Itemize each coin in the collection, * Serial Number. The serial number, if known, shall be listed next. indicating date, mint, and condition, if known. The estimated market value shall be included with the description of the coin(s) or stamp(s). * Brand. The brand name, if any, shall be listed in this column. The face value of the coin(s) or stamp(s) shall be indicated in the value column. In the case of foreign coins, currency, or stamps, face value * Model Number. The model number shall be listed to the right of shall not be indicated in the value column but shall be indicated with the the brand column. description. Paper money of collection value shall be described in the same manner * Miscellaneous Description. Miscellaneous descriptors shall be as coins, including the serial number, if known. listed in this column. Note: On all articles listed, the maker's or brand name, serial and model * Dollar Value. A value column shall be maintained at the right side numbers, size and color, and valuation shall be shown. Initials or other of the body of the report. The actual or estimated value of each item marks of identification which may have been added after purchase of shall be shown. Depreciation shall be allowed; however, purchase articles shall be shown. prices or inflated values shall be listed after the miscellaneous descriptors and a dash placed in the value column. Values shall be

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totaled, excluding purchase prices, inflated values, or unknown 030.48 ABBREVIATION OF ROADWAY TYPES. Two-letter values. abbreviations of roadway types shall be limited to the following: Note: When it is impossible to estimate the value, "Value Unk" shall be Avenue...... AV Grove...... GR Road...... RD placed in the value column of concerned reports. If all items have an Alley...... AL Highway...... HY Route...... RT unknown value, the words "Value Unk" shall be placed where the total Boulevard...... BL Lane...... LN Square...... SQ figure would normally appear. Circle...... CI Motorway...... MY Street...... ST Corner...... CR Park...... PK Terrace..... TR Example: Court...... CT Parkway...... PY Trail...... TL 1 1- wrist watch-#J6986- "Omega" -#5557-men's yel/met with Roman Drive...... DR Place...... PL View...... VW numeral dial numbers and the initials "R.M.H." on the back- Expressway.... EX Plaza...... PA Walk...... WK $250.00 Freeway...... FY Point...... PT Way...... WY When narcotics are taken, they shall be listed first, followed by money, 030.50 SYMBOLS. The following symbols shall be used to indicate firearms, identifiable property, and other items. the working details of concerned personnel on arrest and identification Note: For the purposes of this section, identifiable property shall be that reports and other reports requiring that information: property marked with serial numbers and/or other inscription. Police Commission Exception: No value shall be shown on the Property Report, Form 10.1. Commission Investigation Division...... N Executive Director ...... EXEC 030.45 DESCRIPTION OF SUSPECTS. The following shall be Inspector General ...... IG used for all types of reports: Office of the Chief of Police * Suspects: This is used as a general classification. If a juvenile is Chief of Police ...... CP involved, indicate by "Juv." Chief of Staff ...... COS Number: Exact number of suspects; if over 9, use "Gang." Administrative Section ...... AS Sex: Male or female. Community Relations Section ...... CR * Vehicle Used: If obtainable, describe year, make, body type, Employee Relations Group ...... ERG color(s), license number, and identifying characteristics. Governmental Liaison Section ...... GL Public Information Office...... PIO * Individual Description of Suspect: Media Relations Section ...... MRS Name or Alias - If nickname is used, specify in this item. Descent. Public Information Section ...... PIS Age - If exact age is unknown, state between what years, such as 19 Use of Force Review Division ...... UFR to 24. Height - If unknown, give approximate. Professional Standards Bureau……………………………………PSB Weight - If unknown, give approximate. Internal Affairs Group...... IAG * Identifying Marks and Characteristics: Administrative Investigation Division ...... AID Amputations - Specify portion amputated: arm, finger, hand, leg. Criminal Investigation Division ...... CID Marks - Birthmarks, pockmarks, moles, tattoo marks; specify Force Investigation Division ...... FID location and describe. Special Operations Division ...... SOD Scars - Specify location: left cheek, right cheek, left arm, right arm. * Deformities: Consent Decree Bureau ...... CDB Ear - Cauliflower ear. Risk Management Group ...... RMG Eye - Cast, crossed, squints, glasses-thick lens, glasses-dark. Audit Division ...... AD Hairlip. Civil Rights Integrity Division ...... CRID Hunchback. Discrimination Consent Decrees Section ...... DCD Limps. Skin Defects - Pimples, boils, acne. Counter Terrorism and Criminal Intelligence Bureau ...... CTCIB Teeth - Bad, protruding, missing, false, gold. Major Crimes Division...... MCD Emergency Services Division ...... ESD * Speech: Foreign accent, state kind. Office of Support Services ...... OSS Southern accent. Executive Officer ...... XO Impediment. Planning and Research Division ...... PRD Deaf mute. Behavioral Science Services ...... BSS Uses profane language. Administrative and Technical Services Bureau...... ATSB * Miscellaneous: Facilities Management Division...... FMD Amateur. Chewed Tobacco. Fiscal Operations Division ...... FOD Calm. Dope Fiend. Motor Transport Division...... MTD Intoxicated. Handkerchief over Face. Property Division ...... PD Nervous. Hardboiled. Scientific Identification Division ...... SID Smoked. Holds Hand over Face. Information and Communications Services Bureau ...... ICSB Talkative. Mask over Face (describe). Communications Division...... CD Emergency Command Control Communications * Clothing: Type and color (Manual Section 5/030.35). System Division ...... ECCCSD * Miscellaneous Clothing-Characteristics: Information Technology Division ...... ITD No Hat. Cap or Hat over Eyes. Records and Identification Division ...... R&I Wore Glasses. Overcoat in Summer. Ombuds Office ...... OMB Wore Gloves. Rubber-Soled Shoes. Personnel Group...... PG * Occupation: State if known. Hiring and Evaluation Section...... HES Personnel Division ...... PER * Witness: Statement of witness relating to the crime.

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Recruitment Section ...... RS Officer Representation Section...... ORS Sections, Units, and Details Police Training and Education...... PTE Collision Investigation Unit TEAMS II Development Bureau ...... TEAMS II One Officer Traffic Collision Investigation Unit ...... TL Training Group...... TG Two Officer Traffic Collision Investigation Unit...... T Training Division...... TD Detective Section ...... DS Fraud Section - CCD...... FS Office of Operations ...... OO Auto Fraud Unit - CCD Assistant to the Director, Office of Operations Automated Want/Warrant Unit, Records and Labor Liaison Section ...... LLS Identification ...... CWS COMPSTAT Unit Bank Hijack Section - RHD ...... RHDB Detective Bureau ...... DB Bunco Unit - CCD...... BUNC Commercial Crimes Division...... CCD Burglary Section - BAS...... BADB Detective Support Division ...... DSD Career Criminal Detail ...... CCD Investigative Analysis Unit ...... IAU Central (Downtown) Forgery Section - CCD...... CFS Juvenile Division...... JUV Civil Defense Assignment...... CD Juvenile Narcotics Central Bureau ...... JNCB Criminal Conspiracy Section - MCD ...... CCS Juvenile Narcotics South Bureau...... JNSB Desk Unit ...... DESK Juvenile Narcotics Valley Bureau ...... JNVB Detective Unit ...... W Juvenile Narcotics West Bureau...... JNWB Drug Recognition Expert Unit (DRE)...... DRE Narcotics Division...... ND Emergency Vehicle Operations Course-TD...... EVOC Vice Division ...... VICE Evidence Control Unit-SID...... ECU Robbery-Homicide Division ...... RHD Field Supervisors...... FS Jail Division...... JD Finger Print Unit ...... F Special Operations Bureau ...... SOB Footbeat...... FB Air Support Division...... ASD Fugitive Section - DSD ...... FUG Metropolitan Division...... R Gang Impact Team ...... GIT Special Operations Support Division ...... SOSD Gang Enforcement Detail ...... GIT, GED Drug Recognition Expert Unit ...... DRE Narcotics Enforcement Detail ...... GIT, NED Traffic Coordination Section...... TCS Gang Support Section - SOSD ...... GSS Operations - Central Bureau ...... CB Harbor Forgery Section...... HFS Operations - South Bureau...... SB Homicide Special Section - RHD...... RHDH Operations - Valley Bureau ...... VB Juvenile Abuse Child Unit ...... JACU Operations - West Bureau...... WB Juvenile Complaint Buy Unit...... JCBU Juvenile School Buy Unit...... JSBU Areas and Traffic Divisions Juvenile Sexually Exploited Child Unit J...... SEC Central Area...... CENT Juvenile Unit ...... J Central Traffic Division...... CTD Los Angeles International Airport Unit...... LAX Devonshire Area...... DEV Major Crimes Investigation Section - RHD ...... MCIS Foothill Area...... FTHL Metropolitan Division Unit ...... R Harbor Area...... HARB Motor Unit ...... M Hollenbeck Area...... HOBK Motor Unit, Extra Enforcement Unit...... MX Hollywood Area ...... HWD Narcotics Division Central Bureau Unit...... NDCB Mission Area ...... MISN Narcotics Division Major Violators Section Unit - Newton Street Area ...... NEWT Team "A"...... NDMA North Hollywood Area ...... NHWD Narcotics Division Major Violators Section Unit - Northeast Area...... NE Team "B"...... NDMB Pacific Area ...... PAC Narcotics Division Major Violators Section Unit - Rampart Area...... RAMP Team "C"...... NDMC 77th Street Area...... 77th Narcotics Division Major Violators Section Unit - South Traffic Division...... STD Team "D"...... NDMD Southeast Area...... SE Narcotics Division Major Violators Section Unit - Southwest Area...... SW LAX ...... NDMX Valley Traffic Division...... VTD Specialized Collision Investigation Detail (SCID)...... SCID Van Nuys Area ...... VNY Staff Duty Officer ...... SDO West Los Angeles Area ...... WLA Station Detail Personnel...... STA West Traffic Division ...... WTD Traffic Enforcement Unit, motorcycle ...... M West Valley Area ...... WVAL Traffic Enforcement Unit, automobile ...... E Wilshire Area...... WIL Two Officer Basic Patrol Unit...... A Two Officer Extra Patrol Unit...... X Areas shall use the Area symbol followed by the letter "A." Two Officer Patrol Wagon...... B Two Officer Special Assignment ...... Z Area Detective Division shall use the Area symbol followed by the Unusual Occurrence or Special Event Unit...... Q letter "B." Vice Unit...... VICE Warrant Section, Records and Identification Division ...... WRT Examples: Central Area...... CENT A West Los Angeles Forgery Section ...... WFS Central Area Detective Division...... CENT B Others Police Reserve Corps ...... PR Temporary Divisions (when activated) All outside law enforcement agencies...... OS Department Operations Center ...... DOC ...... CHP Field Command Post ...... FCP California Youth Authority ...... CYA

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Citizen (private person) ...... CZN * Copies of offset master reports shall be checked for legibility and LAFD Arson...... ARSN quality. Los Angeles Community Colleges Police Department...... LCPD * Typed copies of reports shall be checked for accuracy and neatness. Los Angeles County Regional Criminal Information * Carbon copies of reports shall be checked for legibility. Clearinghouse ...... LA CLEAR Los Angeles Harbor Department Port Warden...... LHPW The supervisor who checks the copies shall indicate his/her approval by Los Angeles Housing Authority ...... LAHA placing his/her initials on one copy, in the margin below the original Los Angeles Unified School District...... LAUSD approval signature. This copy shall be used as the divisional file copy. Other Units ...... O Responsibility for compliance with this procedure shall rest with the 030.55 HOW TO SIGN REPORTS. An officer completing a report watch commander in the division where the copies are made. which directly relates to field activities or which might result in the 030.61 EXTRA COPY DESIGNATION. Prior to approval of a issuance of subpoenas shall print his or her first and middle initials, last Preliminary Investigation Report, Form 3.1, an Arrest Report, Form 5.2, name, serial number, unit of assignment, and unit designation or detail or a Property Report, Form 10.1, the approving supervisor shall indicate in the signature box. appropriate extra copy distribution in the space provided on the form. Example: A. B. Smith 12345 CENT. A. (Manual Section 5/030.66) 030.57 HANDWRITTEN REPORTS. Only pencils or ball-point pens 030.63 OUT-OF-AREA CRIME REPORTS. When a crime report is containing black ink shall be used to complete handwritten crime or completed in other than the Area of occurrence, the concerned officer traffic reports. shall place the words "Copies to (Area of occurrence)" in the left margin and circle the reporting district. Exception: Offset master forms which are completed by hand shall be printed with a ballpoint pen containing black or blue offset reproducing 030.65 COURTESY REPORTS. A DR number shall be obtained and ink. used on all reports where the location of occurrence is outside the jurisdiction of the Los Angeles Police Department. 030.60 APPROVAL OF REPORTS. All reports which require approval shall be checked and approved by a concerned supervisor for Distribution. The distribution of courtesy reports, except vehicle propriety, essential information, clarity, and legibility. When available, reports (CHP Form 180), shall be as follows: or in complex arrests requiring additional review, the investigative 1 - Original, Records and Identification Division. supervisor giving booking advice shall review all related reports for 1 - Concerned . required content and place his/her initials and serial number at the 1 - Records unit, concerned Area. conclusion of the narrative portion of each report. 1 - Concerned investigating officers, Area reporting. * When offset masters are used, the report shall be approved prior to the duplication process. 4 - TOTAL * When penciled reports are used, the approval shall be obtained prior EXTRA COPY DISTRIBUTION to typing. * When pre-stuffed reports are used, or the report is dictated, approval 1- Information Technology Division, if courtesy Stolen Vehicle shall be obtained prior to distribution. Report, CHP Form 180. Duplicated or typed copies of original reports shall be checked and approved by a supervisor prior to distribution.

030.66 DISTRIBUTION GUIDE-FOR REPORTING EMPLOYEES/SUPERVISORS-PIR, ARREST, AND PROPERTY REPORTS. - EXTRA COPIES -

ABC licensed premises, any arrest on ...... ABC Alcohol, untaxed ...... Treasury Department Aircraft, Operating under-the-influence of alcohol or drugs ...... ASD Airline tickets or validation equipment involved...... CCD (Not required if forgery arrest) Air Support assists with arrest ...... ASD Altercation, Department employment a factor ...... Check box or print ALTERCATION Asian involved as suspect or victim ...... Asian Crime Unit, SOSD Attack on police officer, firefighter, or public building...... MCD

Badge or ID card, Department, Involved...... Personnel Division (PCU) Badge, Special Officer's, involved ...... CID Bank involved...... Specialized Report Distribution Unit FBI Bullet or cartridge case, discharged, bkd. as evidence ...... SID

Checks, checkwriting equip., credit card involved...... CCD (Not required if forgery arrest) Counterfeiting (PIR or Property Rpt. with no arrest) ...... Secret Service County property stolen ...... LASD Consular officers and property ...... COS, SOB, MCD, Media Relations-OCOP Crimes involving property in the care of an OPG ...... CID Cruelty to animals ...... Department of Animal Services

Department property lost/stolen/recovered...... Supply Section, FOD Destructive devices (illegal), possession of (bombs, incendiary devices, etc.)...... MCD

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Disturbing peace of public meetings or schools ...... MCD DUI, refused chemical tests...... Traffic Auditor

Failing to register (290PC/11590H&S) ...... *See footnote at bottom Firearms (illegal), possession of...... MCD Firearms, lost/stolen/booked...... R&I Division, Automated Vehicle and Property Section Supervisor, ...... and DSD, Gun Unit. If Department issued, also indicate copy for Ordnance Unit, Training Division. Five thousand dollars, property in excess of involved...... FBI

Gypsy involved as suspect or victim ...... CCD

Hatred or prejudice crime or incident...... DSD,CCS-MCD, CRS-OCOP, ITD

Identifiable property lost/stolen...... CCD Impersonating an officer involved...... CCD

Labor dispute/strike involved ...... LLLS, OO Lost Report where pickpocket is probable crime ...... CCD Lottery-related crimes ...... VICE

Metropolitan Division, any arrest & related reports ...... Metro

Narcotics, stolen or booked ...... Area Narcotics Enforcement Detail (NED)

Police Commission permittee arrested or premises involved (pay parking lot, pawn shop, second hand dealer, etc.) ...... CID Prescription forms, blank, lost/stolen/recovered...... (Same as Checks) Public Utilities Driver (include taxi) arrested for any charge (on or off-duty)...... Department of Transportation

Racial, religious, ethnic overtones...... MCD MTA involved, report taken by LAPD...... MTA Reserve Officer arrested ...... Personnel Division (with Department equipment)

Sex crime with juvenile victim or suspect...... Juvenile Division (SECU) Sex involved, adult or juvenile (not prostitution) ...... RHD Shots Fired...... Check box or print SHOTS FIRED Special Officer arrested ...... CID (with ID)

Threats against California State public officials...... California Highway Patrol

Youth serving agency employee (school teacher, scout leader, etc.) involved in sex crime, or involved in any crime with juvenile victim...... Juvenile Division INVESTIGATIVE UNITS other than geographic detectives. These units handle both adults & juveniles, unless otherwise indicated. GTA/10851 VC arrests are handled by detectives in Area stolen; juvenile runaways are handled by detectives in Area of residence. Arson ...... Arson Unit, LAFD Auto Theft and Attempt GTA ...... CCD Bunco/Fortune Telling ...... CCD Bombing, or threat of ...... DSD, MCD Burglary (2 copies)...... CCD Bookmaking ...... VICE Carrying Concealed Weapon (Ex-con) ...... RHD (or geographic vice if Harbor, WLA, Pacific or OVB occurrence.) Extortion ...... RHD Failing To Disperse...... MCD Child abuse - suspect is parent, guardian, etc...... Juvenile Division Forgery (if handled by OVB, WLA, Harbor)...... CCD (ACU) Grand Theft (All types)...... CCD Counterfeiting...... CCD Homicide...... RHD Narcotics, Adult Furnishing to Minor ...... Juvenile Narcotic Unit Forgery ...... CCD Narcotic Arrests, Felony & Misd . Area Narcotics Enforcement Detail Fugitive...... DSD Pickpocket...... CCD Pimping, Pandering PIRs ...... VICE Narcotic (Adult felony) ...... Area Narcotics Enforcement Detail Receiving Stolen Property...... CCD Narcotic (Juv. felony/misd.) ...... Juv. Unit of occur. Riot, Rout & Robbery (Incl. 211 Purse Snatch)...... RHD Shoplift...... CCD Threat against elected City official...... DSD Traffic (Adult felony or juvenile OUTSIDE AGENCIES felony/misdemeanor)...... Detective Section ABC ...... ABC

Vice felony (other than bookmaking in California State Police...... California State Police Metropolitan area) ...... Geographic vice Executive Protection Bureau 107 South Broadway, Rm. 7012 Warrant, felony (other than LAPD warrant)...... DSD (Fugitive) Los Angeles, CA 90012 SPECIALIZED DETECTIVE DIVISION

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DCS (Child Abuse)...... DCS MacLaren Hall, 030.68 DEPARTMENT NOTICES AND BULLETINS- 4024 No. Durfee Av. REPRODUCTION FOR DISTRIBUTION. For all notices, bulletins, El Monte, CA 91731 and other items reproduced by the Mail Unit, Records and Identification Attn: Inquiry & Referral Division, that require a distribution of over 200 copies, but not more than 1,000, two masters shall be forwarded to the Mail Unit, Records DPSS (Elder Abuse) ...... Chief Statistical Analyst and Identification Division. Adult Protective Services Research and Statistical Services Section 030.69 COMPUTER-GENERATED DEPARTMENT FORMS. Glendale, CA 91205 When an official Department form is generated on a computer or word processor, the concerned commanding officer shall ensure the Department Of Transportation...... DOT, Investigation & Enforcement following: Chief Inspector, Stop 725 * Form Title. The title for the form shall be typed as it is found on the form being replicated. FBI...... FBI * Form Title Number. The form number (e.g., LAPD 15.02.0 or Form 15.07.0) shall be recorded in the same location as it is found LASD ...... LASD on the official form. Detective Headquarters Bureau * Layout and Size. To enhance recognition and format continuity, the 4700 Ramona Blvd. layout and size of computer-generated forms should resemble the Monterey Park, CA 91759 official form as much as possible (including headings, columns, check boxes, and page numbers). Secret Service...... US Secret Service * Color and Grade of Paper Stock. The replicated form shall not be 300 No. Los Angeles St., Rm. 4324 printed on onion skin paper, and shall be printed on the same color Los Angeles, CA 90012 paper as the official form. * Quality of Printer Used. The printer on which computer-generated Treasury Department...... US Treasury Department forms are to be printed shall be a letter quality printer or one with ATF Bureau, Main Office near letter quality print capabilities. P.O. Box 1991 Los Angeles, CA 90053 Note: Commanding officers shall periodically audit the computer-generated forms used within their commands to ensure ALTERCATIONS consistency with form revisions. Copy to employee's commanding officer, employee's bureau 030.70 USE OF RECORDING MACHINES. The use of recording commanding officer, and Commanding Officer, Training Division. If machines for traffic collision reports shall be confined to officers Special Officer involved, also send copy to Police Commission. assigned to accident investigation units. SHOTS FIRED 030.75 TRANSCRIBING REPORTS. Record clerks shall transcribe reports at the earliest opportunity and in any case, within twelve hours Copy to Detective Division, Area of Occurrence; Commanding Officer, after recording. Training, PLUS: 030.80 MISSING JUVENILE BROADCASTS. Before a record clerk * If LAPD officer involved, commanding officers of officer and teletypes a Missing Juvenile Broadcast, the employee shall ascertain officer's Bureau; Internal Affairs Group; Office of Operations, whether a previous teletype has been published. If not, the record unit Detective Bureau; and OCOP. employee accepting the report shall teletype the information. * If Special Officer involved, Police Commission. * If Homicide involved and not distributed above, concerned bureau If information is received by the divisional record unit that the juvenile commanding officer and Commanding Officer of Office of has returned, the record unit employee receiving such information shall Operations; Detective Bureau. transmit it to the Missing Juveniles Unit for teletype broadcast cancellations. EXTRA COPIES 030.85 REQUESTS BY EMPLOYEES FOR PERSONAL USE. Forward one copy as designated in left margin; except: Under no circumstances shall any employee be given a copy of any * If Metro, forward 2 full Arrest Reports plus one Face Sheet; and one report, photograph, or fingerprint card for his/her own personal use. copy of other reports. 030.90 REQUESTS BY PRIVATE PERSONS. Carbon copies of * If Asian Task Force, 2 copies. Department forms, other than the Traffic Collision Report, Form 4.1, 030.67 USE OF XEROX MACHINE. An employee operating a Xerox shall not be given to persons making reports to this Department. machine shall determine if the copies reproduced are legible; illegible Blank forms shall not be furnished to any outside person or agency copies shall not be submitted for distribution. except those specifically noted in various sections of the Department Xerox machine malfunctions which cannot be corrected by the operator Manual. shall be reported to the division watch commander, who shall notify the 040. DR NUMBERS. Xerox service center that is responsible for the geographic area in which the copiers are located. 040.14 GENERAL INFORMATION. The Division of Records Number is the official file number of the Department, and may be If vendor service is inadequate or unsatisfactory, the division watch referred to as a DR number. DR numbers shall consist of the last two commander shall notify, or cause to be notified, during normal business digits of the year followed by a seven digit number. The first two digits hours, the Xerox Coordinator, Supply Section, Fiscal Operations of the seven digit number shall indicate the Area of occurrence Division. identification number followed by five digit sequential number arranged When the repairs cannot be made within a reasonable time, the reports consecutively and issued in numerical order. The Network shall be reproduced at the nearest location where a Xerox machine is Communications System (NECS) will automatically generate a DR available. number based on the ADRIS data input by the records unit. The Area

484 Manual of the Los Angeles Police Department 2005 Volume 5 - CLERICAL OPERATIONS of occurrence identification number will be determined by the Clerical Personnel Responsibility. Whenever an RFC Report is Reporting District (RD) of the location of occurrence. involved, clerical personnel shall when issuing any type of DR number, be responsible for entering the following information into the ADRIS: The Vice Enforcement Coordinator's Aide, Vice Division, maintains a register of Vice Report, Form 3.18, DR numbers, for manual issuance, * Arresting Officer's last name and serial number; allocated for vice. * In the "Report Type" field, the number "60" followed by the appropriate two digit crime code; 040.28 EMPLOYEE RESPONSIBILITY FOR OBTAINING. Each * In the "Party" field, all appropriate party information; Department employee completing a report requiring the use of a DR * The suspect's last name, first name, and middle initial. number shall secure and record that number upon the report and any related report. 040.56 ISSUANCE OF DR NUMBERS. DR numbers will be issued automatically in sequential order by Area of occurrence. When a report Exception: When a DR number cannot be obtained through ADRIS, of any type has been assigned a DR number and other reports of related DR numbers may be manually issued by the Area of occurrence records incidents are made, they shall bear the DR number of the initial report. unit. Area records units shall determine, on an individual basis, the necessity for manually issuing DR numbers and shall maintain a log of Exception: numbers issued. When ADRIS becomes available, manually issued DR numbers shall be input into CCAD by the Area records unit using the * When a Worthless Document Report, Form 3.6, or a Multiple "EVAD" Format. Report-Worthless Documents, Form 3.6.2, is made, a separate DR number shall be obtained for each document. Manually issued DR numbers will be issued from the sequential series * When more than one vehicle is stolen, each requires a separate DR of Area DR numbers. The set of numbers to be manually issued will be number (Manual Section 5/180-16). determined annually by Records and Identification Division. This set of * A Vice or Narcotics Report requires a separate Vice or Narcotics numbers will normally be a block of numbers assigned to the Area's DR number. Only a related Follow-up Investigation, Form 3.14; sequential series. shall bear the DR number assigned to the Vice or Narcotics Report (Manual Sections 5/3.18-10 and 5/3.19-10). If the situation does not involve an arrest, multiple DRs, or the need for * A Missing Person Investigation, Form 3.16, requires a separate DR the services of Scientific Investigation Division, a supervisor may, at number. Only a related Follow-up Investigation, Form 3.14; Arrest the supervisor's discretion, approve a completed report without an Report, Form 5.2; or Property Report, Form 10.1, shall bear the DR assigned DR number. number assigned to the Missing Person Investigation (Manual 040.30 ACCESS TO AUTOMATED DR ISSUANCE SYSTEM Section 5/3.16-12). (ADRIS). Only those employees authorized by their commanding * When more than one traffic collision occurs, each requires a officer shall be allowed access to ADRIS for data input. separate DR number (Manual Section 5/555). * When more than one burglary occurs, each requires a separate DR 040.42 PROCEDURE FOR OBTAINING. When a DR number is number (see Manual Section 5/3.1A for exceptions). requested, the requesting employee, upon receiving the number, shall * A separate Property Report bearing a separate DR number shall be write the number in a designated space on the concerned report and made for each license plate or set of license plates booked (Manual repeat the number to the issuing employee to ensure no error has been Section 5/10.1-16). made in transcription. When a DR number is obtained for a Vehicle * When a DR number is issued to a non-booked arrestee, a separate Investigation or a report concerning a lost, stolen or found license plate, DR number shall be obtained for connecting crime, property, or the requesting employee shall obtain the name or serial number of the traffic reports. issuing employee and the time of the request for inclusion in the report. 040.60 LOCATION FOR OBTAINING. DR numbers shall be Note: At the time a DR number is obtained all required information obtained from the following locations: shall be entered into CCAD. * Stolen Recovered, Impounded or Lost Vehicle or Boat, or License DR Number-Non-Booked Arrestees. A DR number in lieu of a Plate involved-Automated Vehicle and Property Section, Records booking number shall be obtained for the following types of arrests: and Identification Division. * Immediate cash bail out; or, Note: The Area records unit issues DR numbers for certain impounded * Release from Custody when no booking number is required. passenger vehicles and non-commercial trucks only. A separate DR number shall be obtained for connecting crime, property * All other incidents- or traffic reports and placed in the appropriate DR number boxes. Area/division records unit. Officer's Responsibilities. An officer processing a non-booked arrestee Note: If requested by an officer, the Automated Vehicle and Property shall obtain a DR number for the arrestee. The number shall be entered Section, Records and Identification, will issue a DR number for a stolen as follows: vehicle taken during the commission of a violent crime (e.g., robbery, kidnap, rape, ADW). * Arrest Report "booking number" box. * Nontraffic Notice to Appear (RFC), Form 5.2.2-Below the RFC * Vice Report, Form 3.18, DR- number located at the top of the Form. The Vice Enforcement Coordinator's Aide, Vice Division. * Other reports enter or cross reference as though the number was a * Narcotics DR- booking number. Narcotics Information Network Unit, Narcotics Division. This DR number shall not be placed in the DR number space of any Note: DR numbers issued by the Automated Vehicle and Property Department form. Section, Records and Identification Division, will be computer generated DR numbers following the number sequence of the Area of Area Records Supervisor - Responsibilities. The Area records occurrence. supervisors shall ensure all mandated information from the DVRO or OAH and the DVRO Information form is entered into the DOJ 040.65 DR NUMBERS-SUBSEQUENT REVISION. Data which has database. been incorrectly inputted into the ADRIS shall be corrected by clerical personnel assigned to the concerned geographic Area or division as soon as practical.

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040.70 ASSIGNING TO REPORTS. The following report forms 050.88 DIVISION FILE FOLDER HEADINGS. The main headings require an assigned DR number: of subject matter to be filed shall be printed in the upper-left corner of the folder. Following are some of the headings to be used: (Additional * Preliminary Investigation Report, Form 3.1. headings may be used at the discretion of the record unit supervisor): * Worthless Document Investigation, Form 3.6. * Multiple Report-Worthless Documents, Form 3.6.2. * Bulletins. * Vehicle Report, CHP Form 180. * Teletype Releases. * Death Investigation, Form 3.11. * Budget Requests. * Injury Investigation, Form 3.15. * Monthly Reports. * Missing Person Investigation, Form 3.16. * Automotive Equipment. * Vice Report, Form 3.18 Narcotics Report, Form 3.19. * Forms. * Discharge of Firearm Report, Form 3.20. * Jail. * Traffic Collision Reports, CHP 555 form set. * Orders. * Complaint Application, Form 5.15, when there is no booking or * Correspondence. citation number. * Vacation Schedule. * Property Report, Form 10.1. * Property. * Release from Custody Report Continuation, Form 5.2.8. * Daily Occurrences Reports. * Arrest Report, Form 5.2, when used to book evidence. * Felony and High-grade Misdemeanor Records. * Traffic. The following report forms shall bear the DR number of the report to * Watch Reports. which they relate: * Miscellaneous. * Follow-up Investigation, Form 3.14. 060. INDEXING OF REPORTS * Continuation Sheet, Form 15.9. * Traffic Collision Report (Supplemental), Form 4.03.1. 060.33 PROCEDURE. Preparation of index cards for division files * Arrest Report, Form 5.2. shall be at the discretion of the commanding officer. 040.84 CROSS-REFERENCING IN REPORTS. Connecting reports 060.66 DIVISIONAL EMPLOYEE CARD FILES. Each shall be cross-referenced by DR number and type of report. commanding officer shall maintain an alphabetical card file containing addresses and phone numbers of employees under his/her command. 050. RECORDS RETENTION PROGRAMS. This file shall be controlled by the commanding officer or watch 050.08 SUPERVISING. Commanding officers and section officers in commander and updated by use of the Address and Phone Number charge shall be responsible for supervising the proper maintenance and Record, Form 1.20. disposal of division records by the division record unit, in accordance Note: The home address, telephone number, and other personal with Division 12 of the Los Angeles Administrative Code and the information concerning Department employees may be released, to Department Records Retention Program. persons both within and outside the Department, only with the approval Obsolete records shall be placed in cardboard cartons, under the of the watch commander or officer in charge. direction of an officer, and fastened securely with twine. Each carton 065. TIME RECORDATION. The "24-Hour Clock" system (military shall be marked or tagged, "To be Destroyed," and turned over to the time) shall be used for time recordation on all reports requiring supply truck which delivers division supplies. time-of-day entries. All time entries shall consist of four digits. Records Retention Representatives. Commanding officers and section 070. FILING OF REPORTS. officers in charge shall designate a Records Retention Representative within their command who shall: 070.14 INSTRUCTIONS. Filing shall be done in sequence with the most recent subject to the rear of the file. All reports and records shall * Inventory and appraise all records in their entity; be kept in folders in file cabinets, with the exception of teletype reports, * Prepare and maintain Records Retention Schedules for records in which shall be placed on the teletype board located next to the teletype their entity; machine. * Prepare amendments to Records Retention Schedules when necessary; 070.28 CORRESPONDENCE. All correspondence shall be filed * Cause records to be transferred to storage when appropriate; and, according to reference number or subject matter. * Maintain liaison with the Department Records Coordinator regarding records management procedures. 070.70 MONTHLY REPORT FOLDERS. A list of required monthly reports shall be placed on the front flap of the folder, indicating the 050.40 POLICE BULLETINS. Police Bulletins shall be transferred at number of copies required and the distribution. A space shall be the end of each month from the monthly file to the yearly file and provided for checking off reports each month as they are made. Each retained for two years. report shall be stapled to the corresponding report for the previous month. 050.48 POLICE SERVICE LOG, FORM 15.27. Police Service Log, Form 15.27, shall be stored at the end of the month and retained for two 080. CORRESPONDENCE. years. 080.08 GENERAL. All correspondence pertaining to Department 050.56 TELETYPE BROADCASTS. Teletype broadcasts not matters shall be handled in the manner outlined herein. Under no otherwise filed shall be destroyed after five days. circumstances shall any employee of this Department communicate relative to such matters other than through the commanding officer of 050.72 DAILY FIELD ACTIVITIES REPORTS. The Daily Field the division or detail to which the employee is assigned. Activities Report, Form 15.52, and the Traffic Daily Field Activities Report, Form 15.52.1, shall be retained for two years. 080.12 CORRESPONDENCE RECEIVED AND FORWARDED BY THE MAIL UNIT. The Mail Unit, Records and Identification 050.80 DAILY WORKSHEET, FORM 15.26. Daily Worksheet, Division, as required, may open U.S. mail addressed to the Department, Form 15.26, shall be retained for two years. the Chief of Police (unless marked "personal" or "confidential"), Records and Identification Division, or investigative divisions (unless

486 Manual of the Los Angeles Police Department 2005 Volume 5 - CLERICAL OPERATIONS addressed to the commanding officers). Correspondence shall be shall be forwarded to the Criminal Records Section, Records and forwarded as follows: Identification Division, for processing. * Correspondence from citizens concerning requests for crime and Exception: In urgent matters, which normally would be handled by that traffic related documents are forwarded to the Automated Records division, a copy shall be made prior to forwarding the original and an Section, Records and Identification Division. immediate investigation instituted. The original shall bear a notation * Correspondence from outside law enforcement agencies or other that the forwarding division is handling. authorized agencies concerning requests for arrest, crime and traffic related documents are forwarded to the Automated Records Section, When a division receives a letter directly from the initiator which Records and Identification Division. concerns personnel commendations, suspected narcotic activities, * Correspondence from individuals requesting their arrest related organized criminal activities, or which needs to be translated, the letter documents are forwarded to the Discovery Section, Risk shall be forwarded to of the Chief of Police. Management Group. 080.40 NON-CRIMINAL CORRESPONDENCE. Unless otherwise * Other correspondence shall be forwarded to the concerned directed, replies to non-criminal correspondence shall be signed by the organizational unit. bureau, area, or division commanding officer beneath the typewritten 080.16 ADULT CRIMINAL CORRESPONDENCE. Letters signature of the Chief of Police as follows: concerning adult criminal matters to be forwarded to a detective Very truly yours, division shall be processed as follows: Criminal Records Section, Records and Identification Division. The (NAME OF THE CHIEF OF POLICE) LA number shall be entered in the right margin of the letter if the person Chief of Police referred to has a local arrest record. The letter shall be photocopied, the original letter filed, and the photostatic copy forwarded to the concerned (NAME and Rank of commanding officer) detective division. Commanding Officer, (Name of Bureau, Area, or Division) Detective Divisions. Upon receipt of the photostatic copy, the detective 080.45 SUBROGATED PROPERTY CORRESPONDENCE. A division commanding officer shall institute any necessary investigation notice of subrogation received by the Department shall be forwarded to and prepare a reply, if indicated. the Crime and Miscellaneous Reports Section, Records and Identification Division. Provision for the signature shall be as follows: 080.64 TRAFFIC CORRESPONDENCE. All correspondence Very truly yours, pertaining to traffic, originating within the Department and directed to an addressee outside the Department, shall be signed as follows: (NAME OF CHIEF OF POLICE) Chief of Police Very truly yours,

(NAME and Rank of commanding officer) (NAME OF THE CHIEF OF POLICE) Commanding Officer, Detective Bureau Chief of Police The original and one copy of the reply shall be attached to an addressed, (NAME and Rank of commanding officer) unsealed envelope and forwarded to the Commanding Officer, Commanding Officer, Special Operations Bureau Detective Bureau. The original and one copy shall be forwarded to the Commanding Commanding Officer, Detective Bureau. The Commanding Officer, Officer, Special Operations Bureau, for his/her signature. Detective Bureau, shall sign the original of the answer and cause it to be mailed. The copy of the answer shall be forwarded to the Criminal Exceptions: Records Section, Records and Identification Division. * Correspondence addressed to the City Traffic Engineer, Traffic 080.24 JUVENILE CRIMINAL CORRESPONDENCE. Letters and Department, or the Bureau of Street Maintenance, Department of warrants that concern juvenile criminal matters shall be forwarded to Public Works, shall be signed by the issuing commanding officer the Commanding Officer, Juvenile Division. with a provision for approval by the Commanding Officer, Special Operations Bureau, as follows: The Commanding Officer, Juvenile Division, upon receiving such correspondence, shall: (NAME and Rank of commanding officer) Commanding Officer, (Name of Division) * Cause any necessary investigation to be made and, if indicated, prepare a reply. APPROVED: * Attach the reply to an addressed, unsealed envelope, and forward to the Commanding Officer, Detective Bureau, for mailing. * File the original correspondence and one copy of the reply in (NAME and Rank of commanding officer) Juvenile Records. Commanding Officer, Special Operations Bureau Provision for signature shall be as follows: * Correspondence directed outside the Department, which does not propose to interpret Department policy, shall be considered Very truly yours, "information only" and shall be signed "Chief of Police" by the concerned division commanding officer. One copy shall be (NAME OF THE CHIEF OF POLICE) forwarded to Special Operations Bureau. Chief of Police Traffic Correspondence Received Directly by Commanding Officer. (NAME and Rank of Commanding Officer) All correspondence pertaining to traffic matters within his/her Commanding Officer, Detective Bureau jurisdiction shall be answered by the concerned commanding officer indicating the action taken. When the correspondence contains an 080.32 CORRESPONDENCE RECEIVED DIRECTLY BY interpretation of Department policy, it shall be signed "Chief of Police" DIVISION. Criminal correspondence received directly by a division by "Commanding Officer, Special Operations Bureau," and forwarded

2005 Manual of the Los Angeles Police Department 487 Volume 5 - CLERICAL OPERATIONS to the Commanding Officer, Special Operations Bureau, for his/her "Chief of Police" by the concerned commanding officer. signature. The correspondence shall include: * Correspondence Received by, or Referred to, the Commanding * Original letter and one copy. Officer, Special Operations Bureau. Correspondence of this * Original reply and one copy. nature shall be assigned to the concerned division commanding officer indicating the following: When the correspondence contains information only and does not propose to interpret Department policy, it shall be signed as follows: * Whether a report addressed to the Commanding Officer, Special Operations Bureau, is required; or, Very truly yours, * Whether a direct reply is to be prepared by the commanding (NAME OF THE CHIEF OF POLICE) officer for the signature of the Commanding Officer, Special Chief of Police Operations Bureau; or, * Whether a direct reply is to be prepared and signed by the (NAME and Rank of commanding officer) concerned division commanding officer. Commanding Officer, ______Division * Number of copies required. One copy of the reply shall be forwarded to the Commanding Officer, * Restrictions. No Department employee shall engage in any Special Operations Bureau, for review. The original letter shall be filed correspondence pertaining to any Department activity representing in the divisional correspondence file. such correspondence to be official except through the prescribed Department routine. Traffic Correspondence Forwarded to Commanding Officers. Correspondence forwarded to commanding officers for action shall 080.72 INTRADEPARTMENTAL CORRESPONDENCE. All indicate the following: correspondence between the different divisions and units of the Department shall be written on Intradepartmental Correspondence, * Whether a report addressed to the Commanding Officer, Special Form 15.2. Copies of such communications shall always be made and Operations Bureau, is required; or, filed in the office of issuance. * Whether a direct reply is to be prepared by the division commanding officer for the signature of the Commanding Officer, Such communications shall always be subscribed by the division Special Operations Bureau; or, commanding officer or one acting in such capacity. An officer of a * Whether a direct reply is to be prepared and signed by the division lesser position may initiate the form; however, his/her division commanding officer. commanding officer must appear as correspondent. Commanding * Number of copies required. officers shall write all intradepartmental communications pertaining to their post of command and divisions within their jurisdiction. Division Intradepartmental Traffic Correspondence. All correspondence commanding officers shall forward such correspondence to the developed within the Department pertaining to traffic shall be sent to commanding officer of the concerned bureau, who, in turn, shall the Commanding Officer, Special Operations Bureau, for approval and forward it to the commanding officer of the concerned division within forwarding to the addressee. Such correspondence shall be on his or her jurisdiction. Intradepartmental Correspondence, Form 15.2, addressed to the concerned person and signed by the concerned commanding officer An Intradepartmental Correspondence, Form 15.2, shall be used for with a provision for the approval of the Commanding Officer, Special correspondence addressed to the Police Commission. The original shall Operations Bureau. The original and one copy shall be delivered to the be forwarded to the Office of the Chief of Police. One copy shall be Commanding Officer, Special Operations Bureau. filed in the division initiating the correspondence. The block style format and the following components shall be used; Exception: Correspondence developed within the Department pertaining to traffic and containing information only shall be signed by * Date line. the concerned division commanding officer and forwarded to the * Salutation ("Honorable Members:"). addressee. One copy shall be forwarded to the Commanding Officer, * Body of the letter. Special Operations Bureau. * Complimentary close ("Respectfully"). * (NAME OF THE CHIEF OF POLICE) Restrictions. No member of the Department shall engage in any Chief of Police correspondence pertaining to traffic representing such correspondence to be official except through the prescribed routine. 080.88 DEPARTMENT LETTERHEADS. The official letterhead of the Department is the letterhead stationery bearing the Department Seal, Traffic Correspondence-Special Instructions. The following special surmounted by the words "Los Angeles Police Department." instructions shall regulate correspondence pertaining to traffic received by, or originated within, Special Operations Bureau: This letterhead shall be used by all employees when corresponding with other government agencies, other City departments, and the general * Official Correspondence. Communications from the Office of the public. It shall not be used for corresponding within the Police Mayor, City Council, Police Commission, or other City department Department. (Intradepartmental Correspondence, Form 15.1 or 15.2, heads shall be considered official correspondence and, unless shall be used.) otherwise instructed by the Office of the Chief of Police, all replies shall be addressed to the concerned official, or department head, 080.90 LETTER FORMAT. The following procedure shall be used and forwarded to the Office of the Chief of Police. The when writing any communication except intradepartmental correspondence shall include a provision for the signature of the communications: Chief of Police. * The appropriate correspondence reference number shall be placed in the upper right corner of the Department letterhead in the space * Unofficial Correspondence. Communications to persons outside provided following the printed words "Reference No." The the Department, except those declared official, shall be signed correspondence number shall also be placed in the upper left corner "Chief of Police" by "Commanding Officer, Special Operations of the accompanying envelope. Bureau," and forwarded to the Commanding Officer, Special * Initials of the person dictating the letter or the stenographer shall not Operations Bureau, for his signature. appear on the original letter. However, the initials of the Exception: Communications to persons outside the Department which commanding officer, dictating officer, and stenographer shall contain information only, except those declared official, shall be signed appear on all carbon copies which are retained as file copies.

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* When applicable, the name, serial number, and detail of the 1.3 Office of Support Services investigating officer shall be typed in the lower left corner of all 3.1 Ombuds Office carbon copies which are retained as file copies directly below the 3.2 Training Group initials of the commanding officer, dictating officer, and 3.2.1 Police Training and Education stenographer. 3.2.2 Training Division * A white envelope for U.S. mail, or an envelope for 3.3 Executive Officer intradepartmental correspondence, shall be addressed at the time the 3.3.1 Planning and Research Division letter is typed and shall accompany the communication. 3.4 Behavioral Science Services * Correspondence of Department letterhead stationery shall include, above the reference number in the upper right portion of the 1.4 Operations-Central Bureau letterhead, the business telephone number of the person who signs 1.4 Commanding Officer the letter. Information pertaining to any other person to be contacted 4.1 Central Area shall be incorporated into the body of the letter. 4.1.1 Central Area Detective Division Letters to Persons Outside of the Department. The block style format 4.2 Hollenbeck Area 4.2.1 Hollenbeck Area Detective Division and the following components shall be used on all letters sent to persons 4.3 Newton Street Area outside of the Department: 4.3.1 Newton Street Area Detective Division * Date. 4.4 Northeast Area * Inside address. 4.4.1 Northeast Area Detective Division * Salutation ( "Dear ."). 4.5 Rampart Area * Body of the letter. 4.5.1 Rampart Area Detective Division * Complimentary closing ("Very truly yours,"). 4.6 Central Traffic Division * Signature block. 1.5 Operations-South Bureau Note: When the signature block is for the Chief of Police it shall be five 1.5 Commanding Officer lines below the complimentary closing. The name and title of the Chief 5.1 Harbor Area of Police shall be typed at the left margin as follows: 5.1.1 Harbor Area Detective Division 5.2 77th Street Area th (NAME OF THE CHIEF OF POLICE) 5.2.1 77 Street Area Detective Division Chief of Police 5.3 Southeast Area 5.3.1 Southeast Area Detective Division 080.92 CORRESPONDENCE WITH COUNTY, STATE, OR 5.4 Southwest Area FEDERAL OFFICES. All Department correspondence shall be 5.4.1 Southwest Area Detective Division prepared for the signature of the Chief of Police when it is directed to 5.5 South Traffic Division the following: 1.6 Operation-West Bureau * President of the . 1.6 Commanding Officer * Members of the United States Congress. 6.1 Hollywood Area * Governor of the State of California. 6.1.1 Hollywood Area Detective Division * Staff of the Governor of the State of California. 6.2 Pacific Area * Members of the California State Legislature. 6.2.1 Pacific Area Detective Division * Members of the Los Angeles County Board of Supervisors. 6.2.2 LAX Field Services Division A copy of the correspondence for the Office of the Mayor shall 6.3 West Los Angeles Area accompany the original when it is submitted for signature. 6.3.1 West Los Angeles Area Detective Division 6.4 Wilshire Area 080.96 CORRESPONDENCE REFERENCE NUMBERS. Request 6.4.1 Wilshire Area Detective Division for additional numbers shall be in writing and addressed to the 6.5 West Traffic Division Commanding Officer, Planning and Research Division, who will consider the request and make recommendations to the Commanding 1.7 Operations-Valley Bureau Officer, Advance Planning Group, for determination, subject to 1.7 Commanding Officer approval by the Chief of Police. 7.1 Devonshire Area 7.1.1 Devonshire Area Detective Division 1.0 Police Commission 7.2 Foothill Area 1.0 Police Commission 7.2.1 Foothill Area Detective Division 1.0 Executive Director 7.3 North Hollywood Area 1.0 Inspector General 7.3.1 North Hollywood Area Detective Division 1.0 Commission Investigation Division 7.4 Van Nuys Area 7.4.1 Van Nuys Area Detective Division 1.1 Office of the Chief of Police 7.5 West Valley Area 1.1 Chief of Police 7.5.1 West Valley Area Detective Division 7.6 Valley Traffic Division 1.2 Chief of Staff 7.7 Mission Area 1.2 Commanding Officer 7.7.1 Mission Area Detective Division 2.2.1 Administrative Section 2.2.2 Community Relations Section 1.8 Detective Bureau 2.2.3 Employee Relations Group 1.8 Commanding Officer 2.2.4 Governmental Liaison Section 8.2 Detective Support Division 2.2.5 Public Information Officer 8.3 Juvenile Division 2.2.6 Use of Force Review Division 8.4 Narcotics Division 8.5 Vice Division

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8.6 Robbery-Homicide Division 092. ADDITIONAL DISTRIBUTION OF REPORTS 8.7 Commercial Crimes Division RELATED TO EMPLOYEE-INVOLVED USE OF FORCE INCIDENTS. Additional distribution of reports marked "use of force" 1.9 Information and Communications Services Bureau shall include: 1.9 Chief Information Officer 9.1 Emergency Command Control Communications System 1 - Commanding Officer, Risk Management Group (for distribution to Division involved area). 9.2 Communications Division 1 - Employee's bureau commanding officer. 9.3 Information Technology Division 1 - Commanding Officer, Training Division. 9.4 Records and Identification Division 3 - TOTAL, plus (Extra Copy Distribution)

1.10 Administrative and Technical Services Bureau EXTRA COPY DISTRIBUTION 1.10 Commanding Officer 10.1.2 Motor Transport Division 1 - Police Commission, when a special officer holding a Police 10.1.3 Property Division Commission permit is involved. 10.1.5 Scientific Investigation Division Note: Reports marked "use of force" shall not be placed in the 10.2 Fiscal Operations Division employee's Division Employee Folder, Form 1.1, or personnel package, 10.3 Facilities Management Division unless contained in the addenda to a sustained personnel complaint. 10.4 Personnel Group 10.4.1 Personnel Division 095. DISTRIBUTION OF REPORTS RELATED TO INCIDENTS INVOLVING RETIRED PEACE OFFICERS. Reports 1.11 Office of Operations completed concerning incidents involving retired peace officers shall be 1.11 Director, Office of Operations distributed as follows: 11.1 COMPSTAT Unit 11.2 Assistant to the Director, Office of Operations * Normal distribution plus one copy to the Commanding Officer, 11.3 Jail Division Personnel Division.

1.13 Professional Standards Bureau 5/100. ADMINISTRATIVE 1.13 Commanding Officer 13.1 Force Investigation Division 13.2 Special Operations Division 1.01.0 DIVISION EMPLOYEE FOLDER, FORM 1.01. 13.5 Internal Affairs Group 1.1-01 Use of Form. This form is to be used by divisions to 13.5.1 Administrative Investigation Division maintain personnel files of Department employees, both 13.5.2 Criminal Investigation Division sworn and civilian. The contents of the folder shall be kept confidential. 1.14 Consent Decree Bureau 1.14 Commanding Officer 1.1-10 Completion. 14.1 Civil Rights Integrity Division 14.2 Audit Division * Gummed stickers, bearing the employee's name and serial 14.3 Discrimination Consent Decrees number, shall be placed on the folder tab so as to be read 14.4 Risk Management Group from either side when filed. * Reports concerning employee's illness, injury, or leave of 1.15 Counter Terrorism and Criminal Intelligence Bureau absence shall be attached to the left portion of the folder. 1.15 Commanding Officer * The employee's picture and those forms small enough to 15.1 Major Crimes Division enter shall be placed inside the envelope attached to the 15.2 Emergency Services Division left portion of the folder. * All other reports pertaining to the employee shall be 1.16 Special Operations Bureau attached to the right portion of the folder. 1.16 Commanding Officer 1.1-80 Distribution. A folder shall be made and maintained for 16.1 Air Support Division each employee and shall be forwarded from division to 16.2 Special Operations Support Division division as the employee is transferred. 16.3 Metropolitan Division

1.17 TEAMS II Development Bureau 1.02.0 PERSONAL SUMMARY, FORM 1.02. 1.17 Commanding Officer 1.2-01 Use of Form. This form is used by Personnel Division only. 090. DISTRIBUTION OF REPORTS COMPLETED BY OUTSIDE POLICE AGENCY OFFICERS. Reports completed by 1.04.0 PERSONNEL LOCATOR CARD, FORM 1.04. an outside police agency's officers shall be distributed in accordance with the normal distribution plus one copy to the outside agency. 1.4-01 Use of Form. This form is used by Personnel Division only. Exception: Community college report forms shall be distributed as follows: 1.06.0 PERSONAL AND WORK HISTORY SUMMARY, 2 - Records and Identification Division. FORM, 1.06. 2 - Investigative division. 1.6-01 Use of Form. This form is used by division commanding 1 - Division records unit. officers to summarize specific items from the Division 5 - TOTAL Employee Folders and other information of administrative

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value. This form shall be completed for civilian employees 1 - Copy, employee’s commanding officer. and for sworn employees through the rank of . 1 - Copy, involved employee.

1.6-10 Completion. This form is completed by the concerned 4 - TOTAL employee at the time of original appointment. Division Preventable Traffic Collisions. commanding officers shall be responsible for keeping this 1 - Original, Commanding Officer, Professional Standards form current. Bureau, and copies of all related reports to the Commanding Officer, Internal Affairs Group. The 1.6-80 Distribution. Commanding Officer, Internal Affairs Group, after 1 - Original, employee's division commanding officer's office. processing, shall be responsible for forwarding: All copies of this form shall be filed in the division 1 - Original, Personnel Division, for inclusion in Employee's personnel summary binder maintained for this purpose. Personnel File. When the concerned employee is transferred, the form 1 - Copy, Fleet Safety Coordinator, Traffic Coordination shall be included in the division employee folder and Section, Special Operations Support Division. forwarded to the new division of assignment. 1 - Copy, employee’s bureau commanding officer. 1 - Copy, involved employee. 1 - TOTAL 5 - TOTAL 1.06.3 PERSONAL AND WORK HISTORY CONTINUATION, FORM 1.06.3 1.13.10 FLEET SAFETY PEER REVIEW BOARD REPORT, FORM 1.13.10. 1.6.3-01 Use of Form. This form is used as a continuation page of the Form 1.6. 1.13.10-01 Use of Form. This form documents the recommendations of the Peer Review Board. 1.8 TERMINATION RECORD, FORM 1.8. 1.13.10-10 Completion. This form shall be completed by the 1.8-01 Use of Form. This form is used by commanding officers Chairperson of the Peer Review Board and becomes part to report termination of the services of an employee. of the Fleet Safety Report.

1.8-10 Completion. This form is to be completed immediately following the last work day of an employee who resigns or 1.14.0 VEHICLE PURSUIT REPORT, FORM 1.14. is terminated. 1.14-01 Use of Form. This form is used by supervisors from the pursuing officers' Area or division of assignment to report 1.8-80 Distribution. vehicle pursuits. 1 - Original, Personnel Records Section, Personnel Division. Exception: When the pursuit involves an incident which 1 - TOTAL is the investigative responsibility of Force Investigation Division, the form shall be completed as directed by the 1.10 ROUTING SLIP, FORM 1.10. Officer in Charge, Force Investigation Division, Investigative Section. 1.10-01 Use of Form. This form is used within Operations Areas to: 1.14-10 DR Number. All Vehicle Pursuit Reports, Form 1.14.0, * Route correspondence. require a Division of Record (DR) number. If a pursuit * Assign projects. results in the completion of other related reports (e.g., * Request information. arrest, crime, or traffic collision reports, etc.) the DR number for the related reports shall be used for the Vehicle 1.13.0 FLEET SAFETY REPORT, FORM 1.13. Pursuit Report. If a pursuit is terminated without police action that requires other reports, a DR number shall be 1.13-01 Use of Form. This form is used to facilitate the traffic obtained for the Vehicle Pursuit Report. Related reports collision reviewing process. In addition, it may be used by shall be attached to the Form 1.14 prior to distribution. commanding officers to record adjudication of disciplinary action in certain preventable traffic collision cases (Manual Section 3/827). 1.14-12 Completion. This form is completed by supervisors from the pursuing officer’s Area or division of assignment. 1.13-10 Completion. This form requires the signature of the involved employee after his/her commanding officer 1.14-80 Distribution. The original Vehicle Pursuit Report shall be determines that the collision was non-preventable. This forwarded to the Commanding Officer, Risk Management form also requires the signature of the Department Traffic Group (RMG), via the involved officer’s chain of Coordinator (DTC), who is currently the Commanding command. After disposition by the Commanding Officer, Officer, Special Operations Bureau. RMG, copies of the report shall be distributed by RMG as follows: 1.13-80 Distribution. The Fleet Safety Report, Form 1.13, is initiated by the Fleet Safety Coordinator, Traffic 1 - Original, Risk Management Group (RMG). Coordination Section, Special Operations Support 1 - Copy, Commanding Officer, Training Group (TG). Division, and forwarded to the concerned commanding 1 - Copy, employee's bureau commanding officer (for officer. After disposition of the traffic collision, the form distribution to employee’s commanding officer). shall be distributed as follows: 3 - TOTAL Non-preventable Traffic Collisions. 1 - Original, Fleet Safety Coordinator, Traffic Coordination 1.15.0 STAFF RESEARCH CONTROL FORM, FORM 1.15. Section, Special Operations Support Division. 1 - Copy, employee’s bureau commanding officer.

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1.15-01 Use of Form. This form may be used to request or initiate 1.18-80 Distribution. (Manual Sections 3/756.30, 3/756.35, staff research. 3/756.80). After the commendation has been classified, the distribution shall be: 1.15-10 Completion. The Staff Research Control Form is divided 1 - Original, Personnel Division, for filing in employee's into three parts: The Research Request, the Research personnel file. Index, and the Research Log. Each part shall be completed 1 - Commended employee's Division Employee Folder. as follows: 1 - Commended employee. 1 - Commendations Board. 1. Research Request. The "Research Request" portion shall be completed in accordance with Department policy on 4 - TOTAL original instructions for completed staff work (Manual Section 1/630). Circumstances affecting time limit and 1.18.1 EMPLOYEE COMMENDATION FORM, FORM priority shall be described to enable managers to make 1.18.1. appropriate assignments of available resources. 2. Research Index. The "Research Index" portion shall be 1.18.1-01Use of Form. This form is used solely by members of the completed by the staff researcher. public to commend Department employees. 3. Research Log. The "Research Log" portion of the form shall record due dates and other written communication 1.18.1-80Distribution. guiding or documenting significant action on the staff 1 - Original, Personnel Division for filing in employee's research project. personnel file. 1 - Commended employee's Divisional employee folder. 1 - Commended employee. 1.15-80 Distribution. 1 - Original, initially through channels to the unit that will be 3 - TOTAL conducting the staff research. 1.18.2 EMPLOYEE COMMENDATION (CANTONESE), 1 - TOTAL FORM 1.18.2.

1.15.1 STAFF RESEARCH INDEX FORM, FORM 1.15.1. 1.18.2-01 Use of Form. (Manual Section 5/1.18.1-01) 1.15.1-01Use of Form. This form shall be completed by the primary 1.18.2-80 Distribution. (Manual Section 5/1.18.1-80) author of each staff research report when the report is completed (Manual Section 3/220.13). 1.18.3 EMPLOYEE COMMENDATION (SPANISH), FORM 1.18.3. 1.15.1-80Distribution. 1 - Original, the Commanding Officer, Planning and Research 1.18.3-01 Use of Form. (Manual Section 5/1.18.1-01) Division. 1.18.3-80 Distribution. (Manual Section 5/1.18.1-80) 1 - TOTAL 1.18.4 EMPLOYEE COMMENDATION (KOREAN), FORM 1.18.4. 1.17.0 RECRUIT OFFICERS PERFORMANCE EVALUATION REPORT, FORM 1.17. 1.18.4-01 Use of Form. (Manual Section 5/1.18.1-01) 1.17-01 Use of Form. This form is used to report the performance 1.18.4-80 Distribution. (Manual Section 5/1.18.1-80) evaluation of recruit officers at the completion of their academy training. 1.18.17 REQUEST FOR REVERSION FORM, FORM 1.18.17. 1.17-80 Distribution. 1.18.17-01 Use of Form. This form is used by sworn employees to 1 - Original, Records Section, Personnel Division. request reversion to a civil service classification held prior 1 - Employee's folder, Division of assignment. to a demotion. 1 - Recruit Training Section, Training Division. 1 - Rated employee. 1.18.17-02 Distribution. If the Request for Reversion is approved by the Chief of Police: 4 - TOTAL 1 – Original, Personnel Division, along with the Request for Transfer, Voluntary Reversion or Class Change, Form 1.18.0 COMMENDATION REPORT, FORM 1.18. General 16-B. 1 – Advocate Section, Administrative Investigation Division. 1.18-01 Use of Form. This form is used by supervisory personnel 1 – Requesting officer. to record outstanding performance of duty or an act 1 – Each staff or command officer who reviewed the original involving commendatory bravery by an employee or request. organizational unit (Manual Section 3/756.). 1 – Police Commission. Note: A separate report shall be made for each person or 5 – TOTAL unit commended. If the Request for Reversion is denied by the Chief of Police: 1.18-40 Processing. The original and three copies shall be forwarded through the following channels: 1 – Original, Advocate Section, Administrative Investigation Division, along with the Form General 16-B. * Immediate supervisor of commended employee. 1 – Requesting officer. * Commended employee's watch commander or officer in 1 – Each staff officer or command officer who reviewed the charge. original request. * Commended employee's commanding officer. 1 – Police Commission. * Commended employee's bureau commanding officer. * Commanding Officer, Personnel Group, as Chairman of the 4 – TOTAL Commendations Board.

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Note: The Request for Reversion, Form 1.18.17, shall be * If an employee is not scheduled to work a tour of duty accompanied by the Request for Transfer, Voluntary Reversion within 24 hours following an incident requiring the or Class Change, Form General 16-B. completion of the Form 1.20, he/she shall notify his/her watch commander. The watch commander shall ensure the prompt completion of the Form 1.20. The Form General 16-B is distributed as follows: * Only the officer's name and those items affected by change shall be entered on the form. If the request is approved by the Chief of Police: 4 – Original and three copies to Personnel Division, along with 1.20-80 Distribution. the Form 1.18.17. Change of Information. 4 – TOTAL 1 - Signed handwritten or typed original, Personnel Records Unit, Personnel Division. If the request is denied by the Chief of Police: 4 –Original and three copies to Advocate Section, 1 - TOTAL Administrative Investigation Division, along with the Form Transfer or Temporary Assignment. 1.18.17. As required by employee's new division of assignment. 4 - TOTAL 1.23.0 EMPLOYEE PASS, FORM 1.23. 1.19.0 COMPLAINT STATISTICAL INFORMATION, 1.23-01 Use of Form. This form is used by Personnel Division as FORM 1.19. a temporary pass until the permanent identification card is issued to the employee. 1.19-01 Use of Form. This form is used to record statistical information relative to each employee involved in a 1.23-80 Distribution. This form shall be issued to new Department complaint. employees by the Records Unit, Personnel Division.

1.19-10 Completion. One form shall be prepared for one to three 1.25.0 CIVILIAN EMPLOYMENT APPLICATION- employees involved in the same complaint. Additional PERSONNEL DIVISION, FORM 1.25. forms shall be used if more than three employees are involved. 1.25-01 Use of Form. This form is used by the Civilian Personnel Services Section, Personnel Division. The investigating division shall complete items A through S, and EE (also T, U, and BB for Non-Disciplinary 1.25.1 CIVILIAN EMPLOYMENT APPLICATION, PAGES complaints). Internal Affairs Group shall complete items 3-4, PERSONNEL DIVISION, FORM 1.25.1. T through Z and AA through DD (except for Non- Disciplinary complaints). 1.27.0 MINOR COMMENDATION REPORT, FORM 1.27.

1.19-80 Distribution. 1.27-01 Use of Form. This form is used by supervisors to report 1 - Original, Internal Affairs Group, forwarded with original commendatory action by a Department employee. complaint. 1.27-10 Completion. 1 - TOTAL * When a minor incident is also the subject of another report, the title and the DR number, if any, of that report shall be indicated on the Minor Commendation Report. 1.20.0 ADDRESS AND PHONE NUMBER RECORD, FORM * The approval or disapproval by the watch commander, 1.20. regarding the action taken, shall be indicated on the form 1.20-01 Use of Form. This form is used by employees to report: prior to forwarding to the commanding officer. * A temporary or permanent change of address or telephone 1.27-80 Distribution. number. 1 - Original, employee's personnel file, Division of * Their address and telephone number(s) to the new assignment. organizational unit of assignment, when transferred or 1 - TOTAL temporarily assigned. * A change in the person to be notified in case of emergency. 1.28.0 COMPLAINT FORM, FORM 1.28. Note: The name and phone number of a specific clergy member to be notified when an officer is seriously injured may be placed 1.28-01 Use of Form. This form shall: on file by sending one original of the Form 1.20 directly to * Be used to document all complaints; Detective Support Division. * Have a Complaint Form (CF) number issued for each form; * The optional listing of two personal friends, who are * Record all pertinent information available at the members of the Department, who may be contacted to of a complaint, including a summary of the complaint and assist in notifying the next of kin in the event of a serious the listing of witnesses and evidence; and, injury or death. * Record the details of a complaint against an employee or * Any change of information required on the Employee Police Reserve Corps member. Record Form, Form 1.38. 1.28-10 Completion. The form shall be completed by a Department 1.20-10 Completion. supervisor and approved by a commanding officer or chief * This form shall be completed within 24 hours after a investigator before the issuance of a CF number by change of address or telephone number or person to be Internal Affairs Group (IAG). notified in case of emergency. 1.28-80 Distribution. The Complaint Form is a triplicate form set with a designated distribution as follows:

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1 - Original, forwarded to the Commanding Officer, IAG, 2 – TOTAL. within two working days of complaint initiation (or in the event of a weekend, the following business day). 1.28.06 ALTERNATIVE COMPLAINT RESOLUTION 1 – Copy, mailed to complainant (with CF number) by IAG. ACKNOWLEDGEMENT FORM, FORM 1.28.06. 1 – Copy, issued to complainant upon his/her initiation of an in-person complaint. 1.28.06-01 Use of Form. This form is used to document an agreement between the complainant and the involved employee to 3 - TOTAL participate in the Department’s Alternative Complaint Note: When a Preventable Traffic Collision is involved and no Resolution (ACR) process. other allegations of additional misconduct are contained therein, the distribution shall include a copy to Traffic Coordination 1.28.06-10 Completion. This form shall be signed by all involved Section. When additional allegations of misconduct are parties prior to conducting ACR. The supervisor contained in the Form 1.28, IAG shall redact those allegations conducting ACR shall indicate whether ACR was prior to forwarding the Form 1.28 to TCS. completed by checking the appropriate box and ensuring that the involved parties initial the form.

1.28.03 OTHER JUDICIAL REVIEW-CIVIL MATTERS 1.28.06-80 Distribution. INVESTIGATION/ADJUDICATION, FORM 1.28.03. 1 – Original, attached to and submitted with the Complaint 1.28.03-01 Use of Form (IAG Use Only). This form is to be used Investigation. to: 1 – TOTAL. * Investigate/Adjudicate complaints against a Department employee who is a plaintiff or a 1.28.08 CHEMICAL TEST ADMINISTRATIVE respondent in a civil suit where the complaint does not ADVISEMENT, FORM 1.28.08. allege duty-related misconduct (Manual Section 3/817). 1.28.08-01Use of Form. This form is used when an employee is ordered to submit to a chemical test for an administrative 1.28.03-10 Completion. The completion of this form is self- investigation. explanatory and shall be completed by IAG only. 1.28.08-10 Completion. The investigator or supervisor ordering an 1.28.03-80 Distribution. (Manual Section 5/1.28.0-80). employee to submit to a chemical test shall complete this form. 1.28.04 OTHER JUDICIAL REVIEW-CRIMINAL MATTERS INVESTIGATION/ADJUDICATION, FORM 1.28.04. 1.28.08-80 Distribution. 1.28.04-01 Use of Form (IAG Use Only). This form is to be used 1 - Original, attached to the administrative investigation. to: 1 - Copy, Commanding Officer, Internal Affairs Group. * Investigate/Adjudicate complaints involving a person 2 - TOTAL who has been convicted of a crime and the subsequent complaint alleges misconduct regarding that 1.30.0 NON-OCCUPATIONAL SICK OR INJURY REPORT, conviction. This includes allegations of false arrest FORM 1.30. and/or conviction based upon false reports, testimony, and/or the fabricating or planting of evidence. (Manual 1.30-1 Use of Form. This form is used to report Section 3/817). non-occupationally related illnesses, injuries, and returns to duty of Department employees. It is also used to record 1.28.04-10 Completion. The completion of this form is self- revisit and supplemental information on Department explanatory and shall be completed by IAG only. employees, regardless of whether the case is IOD or Non-IOD. 1.28.04-80 Distribution. (Manual Section 5/1.28.0-80) 1.30-10 Completion. Only those items marked with a "*" shall be 1.28.05 COMPLAINT ADJUDICATION FORM, FORM completed when revisit or supplemental information is 1.28.05. recorded. 1.28.05-01 Use of Form. This form shall be used to adjudicate all Disciplinary complaints. The form shall also be used to 1.30-80 Distribution. adjudicate Failures to Qualify (FTQ), Failures to Appear Original Report (FTA), and Preventable Traffic Collisions (PTC). The 1 - Original, Medical Liaison Section, Personnel Division form provides an option for a Military Endorsement by the 1 - Employee's divisional package next level reviewer. 2 - TOTAL Note: The Notice of Proposed Disciplinary Action portion Revisit or Supplemental Report of the form shall only be used for tenured civil service 1 - Original, Medical Liaison Section, Personnel Division employees, where allegations have been sustained and a 1 - Employee's divisional package suspension/demotion, removal/termination, or directed Board of Rights is recommended. 2 - TOTAL

1.28.05-10 Completion. A separate form shall be completed for each 1.30.1 MEDICAL OFFICER'S MEMORANDUM TO employee. DIVISION COMMANDING OFFICER, FORM 1.30.1. 1.30.1-01Use of Form. This form is used by the Medical Liaison 1.28.05-80 Distribution. Section, Personnel Division, to inform a commanding 1 – Original, attached to the Letter of Transmittal. 1 – Copy, to accused employee.

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officer of a matter concerning the health or medical record 1 - Original, Personnel Division, Medical Liaison Section, of an employee under his command. employee's medical package. 1 - Employee's divisional package. 1.30.1-80Distribution. 1 - Original, concerned commanding officer. 2 - TOTAL 1 - Medical Liaison Section, Personnel Division. Leave Requests for 15 Days or Less. 2 - TOTAL 3 - Original and 2 copies, Personnel Division. 3 - TOTAL 1.33.0 PERFORMANCE EVALUATION REPORT – CAPTAINS AND ABOVE, FORM 1.33. Exception: Distribution for family illness, bereavement, and preventive medicine leaves shall be done as described under Section 1.33-01 Use of Form. This form is used to report the managerial 5/1.36-80, "Leave Requests for Family Illness, Bereavement, or performance evaluation of officers in the ranks of captain Preventive Medicine." and above (Manual Section 3/760.40). Leave Requests for 16 Days or More. 3 - Original and 2 copies, Personnel Division, plus 1.33-10 Completion. Supervisors shall utilize the Performance 4 - Form General 38, Personnel Division. Evaluation Report Guidelines for Rating Captains and 1 - Form General 38 (on plain sheet of paper), for employee's Above, Form 1.33.2, to complete this form personnel file, division of assignment. 1.33-80 Distribution. 8 - TOTAL 1 - Original, Records Unit, Personnel Division. Leave of Absence for a Child’s School Activities. 1 - Employee's personnel file, division of assignment. 1 - Original, Personnel Division. 1 - Concerned employee. 1 - Copy Employee’s Area/Divisional package. 3 - TOTAL 1 - Copy, Area/Divisional Timekeeper. 3 - TOTAL 1.33.2 PERFORMANCE EVALUATION REPORT Maternity Leave Request. GUIDELINES FOR RATING CAPTAINS AND 3 - Original and 2 copies, Personnel Division, plus ABOVE, FORM 1.33.2 4 - Form General 38, Personnel Division. 1.33.2 Use of Form. The Performance Evaluation Report 1 - Form General 38 (on plain sheet of paper), for employee's Guidelines for Rating Captains and Above, Form 1.33.2, personnel file, division of assignment. shall be used to complete performance evaluation reports 8 - TOTAL for captains and above. Military Leave Requests. 3 - Original and 2 copies, Personnel Division, plus 1.34.0 EMPLOYEE TRANSFER DATA, FORM 1.34. 4 - Form General 38, Personnel Division. 1.34-01 Use of Form. This form is used by commanding officers 1 - Form General 38 (on plain sheet of paper), for employee's to forward information concerning an employee's personnel file, division of assignment. timekeeping data and court appearance dates to the 3 - Military Orders, to Personnel Division. (One copy to commanding officer of the organizational unit to which the Personnel Division; two copies to Police Accountant, one employee is transferring. Additionally, guidelines are of which is forwarded to the Controller's Office.) provided to ensure that the appropriate material is included 11 - TOTAL in the transferring employee's Divisional Employee Folder, Form 1.1. Note: Military Orders must be certified by a commissioned officer. 1.34-80 Distribution. Officer's Leave of Absence for Personal Illness. 1 - Original, commanding officer of unit to which employee 3 - Original and 2 copies, Medical Liaison Section, Personnel is transferring. Division. 1 - Commanding officer completing the form, retained for 30 days after the effective date of the employee's transfer. 3 - TOTAL

2 - TOTAL 1.37.0 CERTIFICATION OF STANDARD OF SERVICE, FORM 1.37. 1.35.0 AUTHORIZATION FOR RELEASE OF MILITARY AND MEDICAL INFORMATION FORM 1.35. 1.37-01 Use of Form. This form is used by commanding officers to approve or disapprove the fifth pay step for sworn 1.35-01 Use of Form. This form is used by Personnel Division. employees of the rank of lieutenant or below. This form is initiated by Fiscal Operations Division. 1.36.0 REQUEST FOR LEAVE OF ABSENCE, FORM 1.36. 1.37-80 Distribution. 1.36-01 Use of Form. This form is used by employees to request 1 - Original, Fiscal Operations Division (after approved by a leave of absence. concerned commanding officers - Manual Section 3/765.10). 1.36-80 Distribution. 1 - TOTAL Civilian Employee's Leave of Absence for Personal Illness. 3 - Original and 2 copies, Medical Liaison Section, Personnel Division. 1.37.1 CERTIFICATION OF STANDARD OF SERVICE FOR MERIT PAY-CAPTAINS AND ABOVE, FORM 3 - TOTAL 1.37.1. Leave Requests for Family Illness, Bereavement, or Preventive Medicine.

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1.37.1-01Use of Form. This form is used by Office or bureau * An employee requests transfer from his unit of assignment. commanding officers to approve or disapprove each merit * A commanding officer requests that an employee be step for sworn employees of the ranks of captain through transferred to, or from, the commanding officer's area of deputy chief. This form is initiated by the Commanding command. Officer, Personnel Division. * A request is made for a change in paygrade. 1.37.1-80Distribution. 1.40-10 Completion. Transfer and/or change in paygrade requests 1 - Original, Commanding Officer, Personnel Division (after shall be submitted prior to the second Tuesday of each approved by concerned Office Director or bureau deployment period for inclusion in the transfer order for commanding officer - Manual Section 3/765.10). that period. 1 - TOTAL The names, serial numbers, gender, and ethnicity of all employees who have applied for an advanced paygrade 1.38.0 EMPLOYEE RECORD FORM, FORM 1.38. assignment, bonus pay position, or coveted position, as well as the names, serial numbers, gender and ethnicity of 1.38-01 Use of Form. Copies of this form are kept at Personnel the interviewer's or evaluators involved in the selection Division and in the Division Employee Folder, Form 1.1. process shall be listed on the back of the original copy of The employee shall make appropriate changes on the form the Form 1.40 that is submitted for the successful or, if impracticable, complete a new form each time one or candidate. Additionally, any documentation generated in more of the following events occur: the selection process for an advanced paygrade assignment, * A change of address or telephone number. bonus pay position, or coveted position, as well as * A change in the person to be notified in case of emergency. disapproval of a lateral transfer request, shall be retained in * A change of marital status. the concerned Area/division in accordance with Section * The death of a spouse or child. 12.3 of the Los Angeles Administrative Code, Records * The birth or adoption of a child. Management Program. The documentation shall be * A change of religious or fraternal organizations to be retained for a period of ten years: notified in event of death. * Membership or change of status in an Armed Forces * Three years in the concerned Area/division; and reserve. * Seven years at the Records Retention Center. * A change in Selective Service status. Note: "Transfer Documentation" shall be included on the 1.38-10 Completion. This form shall be updated or, if necessary, Records Retention Schedule, Form General 60, as required completed in its entirety during the first tour of duty by the Los Angeles Administrative Code. following the event requiring the report. The employee's supervisor shall ensure the form is reviewed by the 1.40-80 Distribution. employee at each annual or semi-annual rating and is 1 - Original and 1 copy, Commanding Officer, Personnel current. Division. (Submit 3 copies if applying for an advanced Note: An Address and Phone Number Record, Form 1.20, shall paygrade assignment, bonus pay position, or coveted be used to notify Personnel Division of any changes made on the position.) Area copy of the Form 1.38. 1 - Commanding officer of the requested Division. 2 - TOTAL 1.38-80 Distribution. (4 copies if applying for an advanced paygrade assignment, 1 - Original, Personnel Records Unit, Personnel Division. bonus pay position, or coveted position.) 1 - Division Employee Folder, Form 1.1, Area of assignment. 2 - TOTAL Exception: When a transfer request involving the advancement to a higher pay-grade position is disapproved, the original of the Form 1.40 shall be 1.38.1 FAMILY PROTECTION CHECKLIST, FORM 1.38.1. returned to the requesting employee. The extra copy 1.38.1-01Use of Form. This form is used to remind employees of intended for Personnel Division shall be destroyed. notifications that should be made in the event of beneficiary, address, or other changes which may affect 1.41.0 INDIVIDUAL UNIFORM AND EQUIPMENT the employee's benefits. Personnel Division shall provide DIVISION INSPECTION RECORD, FORM 1.41. employees with this form whenever they become aware of 1.41-01 Use of Form. This form is used to record dates and results a change to an employee's Employee Record Form, Form of periodic inspections of uniforms and equipment of 1.38. employees assigned to uniformed duty (Manual Section 3/660.30). 1.38.2 CHECKLIST-OFFICERS SERIOUSLY OR FATALLY INJURED, FORM 1.38.2. 1.41-80 Distribution. 1 - Original, employee's personnel file, division of occurrence. 1.38.2-01Use of Form. This checklist contains notifications and considerations for commanding officers, officers in charge, 1 - TOTAL and supervisors to ensure for the proper care of officers and their families in the event an officer is seriously or 1.41.1 INDIVIDUAL UNIFORM AND EQUIPMENT ISSUE fatally injured. RECORD, FORM 1.41.1. 1.41.1-01Use of Form. This form contains the contract agreement 1.40.0 REQUEST FOR TRANSFER AND/OR CHANGE IN for City-issued uniforms and equipment. It is used to PAYGRADE, FORM 1.40. record the issuance of City-owned uniforms and equipment 1.40-01 Use of Form. This form is used when: to recruit officers.

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1.41.1-10Completion. Recruit officers shall read and sign the 1 - Original, maintained in the detective's work folder with the contract agreement portion of the form upon receipt of report to which it relates. uniforms and equipment. 1 - TOTAL 1.41.1-80Distribution. Probationary Officers-Transferred from Training Division. 1.47.0 PERMIT FOR OUTSIDE EMPLOYMENT, FORM 1 - Original, Personnel Records Unit, Personnel Division. 1.47. 1 - Officer's personnel file, division of assignment. 1.47-01 Use of Form. This form is used by employees to request 1 - To be given to the officer as a receipt. permission to engage in outside employment (Manual 3 - TOTAL Section 3/744.20). 1.47-80 Distribution. 1.42.0 DEPARTMENT PUBLICATION RECEIPT, FORM Preliminary Distribution. 1.42. 4 - Original and 3 copies, division commanding officer of the 1.42.0 Use of Form. This form shall be used to record an employee or, if a staff officer or commanding officer, to employee’s, including reserve officers, receipt of his/her immediate superior, forwarded to Office of Support Department directives and training material. For Services upon completion. convenience, the Department Publication Receipt may be 1 - Employee. filed in a notebook binder, then returned to the employee’s 5 - TOTAL divisional personnel file when the employee transfers to a different assignment. Final Distribution, Office of Support Services. 1 - Original, Office of Support Services. Exception: Upon the distribution of the Department 1 - Division commanding officer of employee or, if a staff Manual, and some directives, employees and issuing officer, to his/her immediate superior. supervisors shall sign the provided Acknowledgement of 1 - Employee. Receipt, which will then be placed in the employee’s divisional personnel file. 3 - TOTAL, plus

1.42.0-10Completion. The completion of this form is self- 1 - Commanding officer of division in which employment will explanatory. occur, when in the City. 1.42.0-80Distribution. 1 - TOTAL 1 - Original, Employee's personnel file, division of assignment. 1.47.01 MOTION PICTURE/TELEVISION FILMING WORK 1 - TOTAL PERMIT APPLICATION/RENEWAL, FORM 1.47.01. 1.47.01-01 Use of Form. This form is used by active and retired 1.43.0 TRAINING EVALUATION AND MANAGEMENT Department employees to request permission to engage SYSTEM AUTHORIZATION FORM, FORM 1.43. in outside employment at motion picture/television filming locations within the City of Los Angeles. 1.43-01 Use of Form. This form is used to change or deny TEAMS access and/or the level of that access to any employee, 1.47.01-10 Completion. The information portion of this form is including a supervisor. self-explanatory and shall be completed by the Note: Access of his/her own TEAMS information is applicant. The applicant shall read and initial the rules granted automatically to each employee. Supervisors and and regulations portion of the application, and sign it above are automatically granted access to other prior to supervisory review. employee’s TEAMS information who are below their rank/class and paygrade and within their command unless 1.47.01-80 Distribution. access has been limited or denied with the approval of the Active Officers. Commanding Officer, Risk Management Group (RMG). 1 - Original, forwarded to Personnel Group after recommendation for approval or denial by the employee’s 1.43-10 Completion – General. The commanding officer commanding officer. requesting to grant, deny, or change the access level of an 1 - Copy returned to the applicant upon approval by the employee is responsible for completing the form and Commanding Officer, Personnel Group. forwarding it to RMG for approval. 2 - TOTAL 1.43-80 Distribution. Retired Officers. 1 - Original, forwarded to RMG by the command requesting 1 - Original, submitted to Personnel Group for review and authorization. approval. 1 - Copy, returned to the requesting command. 1 - Copy returned to the applicant upon approval by the 1 - Copy, forwarded to Information Technology Division for Commanding Officer, Personnel Group. processing. 2 - TOTAL 3 - TOTAL 1.47.3 LOS ANGELES POLICE DEPARTMENT MOTION 1.44.0 DETECTIVE'S CASE PROGRESS LOG, FORM 1.44. PICTURE/TELEVISION FILMING LOCATION 1.44-01 Use of Form. This form may be used by investigating AUDIT, FORM 1.47.3. officers as an aid to organize cases. 1.44-80 Distribution.

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1.47.3-01 Use of Form. This form is used by Department supervisors 1.61.0 COMPLAINT AND RELIEF FROM DUTY, to audit motion picture/television filming locations within SUSPENSION OR DEMOTION, FORM 1.61. the City of Los Angeles. 1.61-01 Use of Form. This form is used by Internal Affairs Group 1.47.3-10 Completion. This form is self-explanatory and shall be to: completed and signed by the supervisor conducting the * Record official complaints against employees. audit. * Make notification of a summary suspension to the suspended employee and to other concerned personnel. 1.47.3-80 Distribution. * Make notification of a demotion and/or other concerned 1 - Original, forwarded to Emergency Services Division after personnel. approval by the originating Area commanding officer. * Allow the cancellation of a temporary relief from duty 1 - Copy retained by the Area commanding officer for a period pending a Board of Rights Hearing. of one year. * Provide notice that any officer relieved from duty shall not incur a loss of compensation for 30 calendar days after the 2 - TOTAL date on which the officer was served with the charge(s). * Record the method used to notify the concerned officer of 1.50.0 RESIGNATION, FORM 1.50. a temporary relief from duty, cancellation of such 1.50-01 Use of Form. This form is used to make notification of temporary relief from duty, suspension, or demotion. resignation from the service of the Department. 1.61-80 Distribution. 1.50-80 Distribution. When Board of Rights Hearing Results 2 - Original and 1 copy, Personnel Division. (Action taken is 1 - Original, Personnel Division. to be indicated on the duplicate copy and returned to the 1 - Police Commission. concerned commanding officer.) 1 - Accused employee. 3 - One to each Board of Rights member. 2 - TOTAL 1 - Defense representatives. Exception: When the investigation of an employee 1 - Advocate Section, Internal Affairs Group. prompts that employee's resignation, the Form 1.50 shall 8 - TOTAL be immediately delivered to Internal Affairs Group, accompanied by all pertinent reports of the investigation. When Summary Suspension Results Following acceptance of the resignation by the Chief of 1 - Original, Personnel Division. Police, the Resignation, Form 1.50, shall be delivered to 1 - Police Commission. Personnel Division for the signature of the commanding 1 - Accused employee. officer and for normal distribution. 1 - Advocate Section, Internal Affairs Group.

1.55.0 DETECTIVE SUPERVISOR TRAINING 4 - TOTAL ACKNOWLEDGMENT, FORM 1.55. 1.61.01 NOTICE OF TERMINATION OR SUSPENSION OF 1.55-0 Use of Form. This form is used by commanding officers SWORN PROBATIONARY EMPLOYEE, FORM to identify any Detective II or Detective III, who has not 1.61.01. successfully completed a minimum 80-hour Commission on Peace Officer Standards and Training (POST) certified 1.61.01-01 Use of Form. This form shall be used by Internal Affairs supervisory course (Basic Supervisory School or Detective Group, Employee Relations Group, and Personnel Supervisory Course) and to document the date training was Division to serve an employee with written notice of the eventually completed. specific reason(s) for his/her termination or suspension. This applies to entry level probationary police officers Note: This form shall also be used for any personnel as well as promotional level probationary ranks (e.g., selected for future Detective II and Detective III positions, sergeant, detective, lieutenant, and captain). who have not met the training requirement. 1.61.01-10 Completion. This form is self-explanatory. 1.55-80 Distribution. 1 - The signed original Detective Supervisory Training 1.61.01-80 Distribution. Acknowledgement shall be retained in the detective’s 1 - Original, Personnel Division. (If termination-Personnel Area/division Employee Folder, Form 1.01. Division shall make one additional copy and forward it to the Board of Civil Service Commissioners via the 1 - TOTAL Personnel Department.) 1 - Copy, Board of Police Commissioners. 1.58.0 OPERATOR SECURITY STATEMENT, FORM 1.58. 1 - Copy, Employee. 1 - Copy, Advocate Section, Internal Affairs Administrative 1.58-01 Use of Form. This form is used to document employee Division – When it involves misconduct. acknowledgment of the appropriate state laws and 1 - Copy, Personnel Division– When it involves Failure to Department policies governing use of Department Satisfactorily Perform the Duties of a Police Officer. computer systems. 1 - Copy, Training Division– When it involves Failure to 1.58-80 Distribution. Meet the Standards of a Police Officer (may also 1 - Original, Information Technology Division (ITD shall involve misconduct). forward original to Personnel Division). 1 - Copy, Employee Relations Group – When it involves an 1 - Concerned Employee. officer on promotional probation. 2 - TOTAL 7 - TOTAL 1.61.2 SECTION 1070 - CHARTER OF THE CITY OF LOS ANGELES, FORM 1.61.2.

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1.61.2-01Use of Form. This form is used by Internal Affairs Group 6 - Two to each board member. (One of the two copies to each to inform officers of the provisions of Section 1070 of the board member is to be stamped "Return Service." The Charter of the City of Los Angeles. "Certificate of Service" sections of these copies are completed by the officer who presents the original copies 1.61.2-80Distribution. to the board members and are filed in the Internal Affairs 1 - Accused Employee. Group.) 1 - TOTAL 9 - TOTAL

1.62 DETECTIVES' ACTIVITIES SUMMARY, FORM 1.66.0 INVESTIGATOR'S WEEKLY SUMMARY, FORM 1.62. 1.66. 1.62-01 Use of Form. At the discretion of the concerned 1.66-01 Use of Form. This form is used by Personnel Division commanding officer, this form shall be used to record the investigating officers to summarize their weekly activities. investigative activities of individual investigating officers or investigative units. 1.66-80 Distribution. 1 - Original, Administrative Investigation Section, Personnel 1.62-80 Distribution. Distribution shall be at the direction of the Division. concerned commanding officer. 1 - TOTAL 1.62.1 DETECTIVE'S MONTHLY CRIME CLEARANCE REPORT, FORM 1.62.1. 1.67.0 USE OF FORCE REVIEW BOARD REPORT, FORM 1.62.1-01Use of Form. At the discretion of the concerned 1.67. commanding officer, this form shall be used by detectives 1.67-01 Use of Form. This form is used by the Use of Force or detective supervisors to record running tallies of crime Review Board Coordinator, Chief of Staff. clearances. 1.62.1-80Distribution. When used by detectives, this form shall be 1.67.1 USE OF FORCE INTERNAL PROCESS REPORT, forwarded with the completed Form 1.62. FORM 1.67.1.

1.62.2 DETECTIVE'S MONTHLY REPORT OF 1.67.1-01 Use of Form. This form is used by commanding officers ARRESTEES PROCESSED, FORM 1.62.2. to recommend dispositions concerning an employee’s use of force. (Manual Sections 2/092.50, 3/796.10, 3/796.15, 1.62.2-01Use of Form. At the discretion of the concerned and 3/796.25). commanding officer, this form shall be used by detectives or detective supervisors to record running tallies of 1.67.1-80 Distribution. (Manual Sections 3/796.15, 3/796.25) arrestees processed. 1.67.3 USE OF FORCE SUMMARY REPORT, FORM 1.67.3. 1.62.2-80Distribution. When used by detectives, this form shall be forwarded with the completed Form 1.62. 1.67.3-01Use of Form. This form is used by all division commanding officers to report all use of force incidents 1.64.0 INVESTIGATOR'S DAILY REPORT, FORM 1.64. occurring within their commands during a deployment period. This form serves as an audit to ensure that all Use 1.64-01 Use of Form. This form is used by Personnel Division of Force Forms have been received. investigating officers to record their daily activities. Note: This form shall be submitted by all divisions whose 1.64-80 Distribution. personnel are engaged in the arrest or custody of suspects. 1 - Original, Administrative Investigation Section, Personnel 1.67.3-10Completion. The Use of Force Summary Report shall be Division. completed and forwarded to the Chief of Staff, within one 1 - TOTAL week following each deployment period. 1.67.3-80Distribution. 1.65.0 SELECTION AND APPOINTMENT OF BOARD OF 1 - Original, Chief of Staff. RIGHTS AND DESIGNATION OF TIME AND PLACE FOR HEARING, FORM 1.65. 1 - TOTAL 1.65-01 Use of Form. 1.67.04 NON-CATEGORICAL USE OF FORCE INTERNAL Used by the Advocate, Internal Affairs Group: PROCESS REPORT, FORM 1.67.04. * To record the names of six eligible officers drawn by an 1.67.04-01 Use of Form. This form is used to record the findings accused officer. and recommendations of the involved employee’s chain * To record the names of the three selected from the six to of command and Training Group. This form shall also constitute the Board of Rights. be used to record a “Watch Commander/Officer-in- Used by the Chief of Police: Charge Insight”. * To name and appoint the three officers selected by an 1.67.04-10 Completion. A separate Non-Categorical Use of Force accused officer to form a Board of Rights. Internal Process Report (IPR) shall be completed for * To designate the time and place of the hearing. each officer involved in a use of force incident. The 1.65-80 Distribution. rationale for sending an investigation back for additional 1 - Original, Personnel Division. investigative requirements shall be documented under 1 - Accused officer. the “Additional Investigative/Training Needs” section of 1 - Advocate Section, Internal Affairs Group. the first IPR. It is not necessary to document the same rationale on the other IPRs involving the same incident.

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Any additional investigation or other changes required * The Chief of Police to assign an officer to act as an prior to final approval by the Commanding Officer, administrative appeal representative for an administrative Training Group, shall be incorporated into the Non- appeal hearing. Categorical Use of Force Report. * The Chief of Staff, Office of the Chief of Police, and the Employee Relations Administrator to notify an officer that Note: Non-Categorical investigations shall be reviewed he or she has been assigned to act as an administrative by a commanding officer within 14 calendar days appeal representative during an administrative appeal occurrence. Investigations not reviewed within that time hearing. frame require a written explanation on the IPR under “Comments.” 1.69.01-80 Distribution. 1 - Original, Personnel Division. 1 - Administrative appeal representative. 1.67.04-80 Distribution. The IPR shall be attached and distributed 1 - Officer Representation Section, Administrative and with the Non-Categorical Use of Force Report, Form Technical Services Bureau. 1.67.05. 1 - Chief of Staff, Office of the Chief of Police, or the Employee Relations Administrator. 1.67.05 NON-CATEGORICAL USE OF FORCE REPORT, FORM 1.67.05. 4 - TOTAL 1.67.05-01 Use of Form. This form shall be used to report both 1.70.0 BOARD OF RIGHTS REQUEST FOR SUBPOENA, Level I and II Non-Categorical use of force incidents. FORM 1.70. 1.67.05-10 Completion. Completion of the three-page form is self- 1.70-01 Use of Form. This form is used by the Advocate Section, explanatory. The form shall be completed by the Internal Affairs Group, to request the City Clerk to issue supervisor assigned to investigate the use of force subpoenas to persons, not employees of the Department, to incident. appear as witnesses at a hearing before a Board of Rights. 1.67.05-80 Distribution. Approved Non-Categorical Use of Force 1.70-80 Distribution. Reports shall be forwarded via the chain of command 1 - Original, City Clerk. to the Commanding Officer, Training Group (TG), 1 - Personnel Division. who is the final review authority for Non-Categorical 1 - Advocate Section, Internal Affairs Group. use of force incidents. Upon final review, TG shall 3 - TOTAL distribute copies of the Non-Categorical Use of Force Report/investigation as follows: 1 - Original, Training Group. 1.71.0 SUMMONS TO APPEAR AS A WITNESS BEFORE 1 - Copy, employee’s bureau commanding officer (for THE BOARD OF RIGHTS, FORM 1.71. distribution to involved Area/division). 1.71-01 Use of Form. This form is used by the Advocate Section, 2 - TOTAL Internal Affairs Group, to summon officers or civilian employees to appear as witnesses before a Board of Rights. 1.68.0 INVESTIGATOR'S WORKSHEET, FORM 1.68. 1.71-80 Distribution. 1.68-01 Use of Form. This form is used by Personnel Division to 2 - Concerned witness. (Witness acknowledges receipt of the record background information of an applicant for a summons on one copy, returns it to the Advocate Section, Department position. Internal Affairs Group, and retains the other copy.) 1.68-80 Distribution. 2 - TOTAL 1 - Original, Personnel Division. 1.72.0 BOARD OF RIGHTS, CERTIFICATE OF OFFICIAL 1 - TOTAL REPORTER, FORM 1.72. 1.72-01 Use of Form. This form is used by the Internal Affairs 1.69.0 ASSIGNMENT OF DEFENSE REPRESENTATIVE, Group to certify a person as an Official Reporter to record FORM 1.69. the proceedings of a Board of Rights. 1.69-01 Use of Form. This form is used by the Advocate Section, 1.72-80 Distribution. Internal Affairs Group, to notify an officer that he or she 2 - Original and 1 copy, Advocate Section, Internal Affairs has been assigned to act as a defense representative at a Group (with transcript). Board of Rights hearing. It also requires that the defense 1 - Personnel Division (with transcript). representative report to the Officer Representation Section, 1 - Accused officer (with transcript). to arrange his or her work schedule. 1.69-80 Distribution. 4 - TOTAL 1 - Original, Personnel Division. 1 - Defense representative. 1.73.0 DECISION OF THE BOARD OF RIGHTS AND 1 - Advocate Section, Internal Affairs Group. EXECUTION OF THE ORDER, FORM 1.73. 3 - TOTAL 1.73-01 Use of Form. This form is used by the Advocate Section, Internal Affairs Group, to: 1.69.1 ASSIGNMENT OF ADMINISTRATIVE APPEAL * Notify the Chief of Police of the decision, findings, and REPRESENTATIVE, FORM 1.69.1. any penalty prescribed by a Board of Rights. * Notify the accused officer and other concerned personnel 1.69.1- 01 Use of Form. This form shall be used by: of the findings and the penalty prescribed by a Board of Rights.

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1.73-80 Distribution. 1 - Original, concerned employee's division or unit 1 - Original, Personnel Division, via the Office of the Chief of administrative office. Police. 1 - Police Commission. 1 - TOTAL 1 - Accused officer. 1 - Advocate Section, Internal Affairs Group. 1.78.0 PERFORMANCE EVALUATION REPORT – AND BELOW, FORM 1.78. 4 - TOTAL 1.78-01 Use of Form. This form is used to report the performance 1.73.1 DECISION OF THE HEARING OFFICER evaluation of lieutenants and below, as well as ADMINISTRATIVE APPEAL HEARING AND probationary or temporary-emergency civilian employees ORDER OF THE CHIEF OF POLICE, FORM 1.73.1. (Manual Sections 3/760.20, 3/760.40, 3/760.60). 1.73.1-01Use of Form. This form shall be used by the Advocate 1.78-10 Completion. Supervisors shall utilize the Performance Section, Internal Affairs Group, and the Employee Evaluation Report Guidelines for Rating Lieutenants and Relations Administrator, to notify the Chief of Police of Below, Form 1.78.2, to complete this form. the decision and findings of the hearing officer, administrative appeal hearing. In addition, it is also used to 1.78-80 Distribution. notify the employee and other concerned personnel of the 1 - Original, Personnel Division (Records). findings of the hearing officer and the order of the Chief of 1 - Copy, employee’s divisional file. Police. 1 - Copy, employee. 1.73.1-80Distribution. 3 - TOTAL 1 - Original. The original will be forwarded to the following Department entity, based on the type of appeal: 1.78.1 PROBATIONARY POLICE OFFICER EVALUATION * Employee Relations Administrator for general disputes; REPORT, FORM 1.78.1. * Personnel Division, via the Advocate Section, Internal Affairs Administrative Division, for discipline that is 1.78.1-01Use of Form. This form is used to report the performance sustained; and, evaluation of entry-level probationary police officers. * Advocate Section, Internal Affairs Administrative 1.78.1-80Distribution. Division, for discipline that is overturned. 1 - Original, Records Section, Personnel Division. 1 - Executive Secretary, Board of Police Commissioners for 1 - Employee's folder, division of assignment. all discipline. 1 - Rated employee. 1 - Employee. 3 - TOTAL, plus 3 - TOTAL

1.75.0 PERSONAL INQUIRY QUESTIONNAIRE, FORM 1 - Training Division within five administrative working days 1.75. of service, when an entry-level probationary employee is rated unsatisfactory in the "Overall Performance 1.75-01 Use of Form. This form is a questionnaire sent by Evaluation" section of the form. Personnel Division to personal and employment references of applicants for positions in the Department for the 1.78.2 PERFORMANCE EVALUATION REPORT purpose of obtaining work record and character GUIDELINES FOR RATING LIEUTENANTS AND information on such applicants. BELOW (GUIDELINES), FORM 1.78.2. 1.75-80 Distribution. 1.78.2-01Use of Form. This form is used as a guide for supervisors 1 - Original, Personnel Division, upon return by person of who complete Performance Evaluation Reports – whom inquiry was made. Lieutenants and Below, Form 1.78, on subordinate employees. It shall be used to determine the standard 1 - TOTAL accepted definitions for all subfactor descriptors contained on the Performance Evaluation Report– Lieutenants and 1.76.0 SCOUT ACTIVITY REPORT, FORM 1.76. Below, Form 1.78, and to identify the proper completion procedures. 1.76-01 Use of Form. This form is used by unit leaders of division scout programs to report their monthly scouting activities. 1.78.3 PROBATIONARY CIVILIAN EVALUATION 1.76-80 Distribution. REPORT, FORM 1.78.3. 1 - Original, Area commanding officer. 1 - Bureau commanding officer. 1.78.3-01Use of Form. This form is used to evaluate the 1 - Youth Services Coordinator, Juvenile Division. performance of entry level probationary civilian 1 - Officer in Charge, Youth Programs Unit, Juvenile employees and newly promoted civilian employees during Division. the probationary period of their new rank. 4 - TOTAL 1.78.3-10Distribution. Following review by the probationary employee's commanding officer, distribution of the completed Probationary Civilian Evaluation Report shall 1.77.0 EMPLOYEE COMMENT SHEET, FORM 1.77. be: 1.77.0-01Use of Form. This form is used by supervisors to 1 - Original, Personnel Division. document comments about positive and negative duty 1 - Rated employee. performance,. training needs, and accomplishments of 1 - Rated employee's divisional employee folder. subordinates. 3 - TOTAL, plus 1.77.0-80Distribution.

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1 - Training Division within five administrative working days 1.78.9-10Completion. A separate form shall be served on each new of service, when an entry-level probationary employee is probationary officer. Forms shall be witnessed and signed rated unsatisfactory in overall performance. by the probationary officer's immediate supervisor.

1.78.04 TEAMS EVALUATION REPORT, FORM 1.78.04. 1.78.9-80Distribution. 1 - Original, probationary officer's Department personnel A TEAMS Evaluation Report shall be completed for each package. officer transferring in or loaned to a new command, and 1 - Copy, retained by probationary officer for the officer's when selecting sworn personnel to Professional Standards personal records. Bureau (PSB), Force Investigation Division (FID), Field 2 - TOTAL Training Officer (FTO) or Gang Enforcement Detail (GED) positions. 1.78.10 PROBATIONARY OFFICER RESTRICTED 1.78.04-01 Use of Form. This form is used to ensure that all required DUTY/ABSENCES LOG, FORM 1.78.10. information has been evaluated and the findings documented, as appropriate. 1.78.10-01 Use of Form. This form shall be used by a probationary officer's field training program coordinator if assigned to 1.78.04-10 Completion. The commanding officer gaining the a patrol division, or immediate supervisor if assigned to transferred or loaned officer or selecting officers for other than a patrol division, to document inactive and assignment to PSB, FID, FTO, or GED shall review the restricted duty assignments and absences during the (18) required documentation specific to each selection month probationary period for entry level officers. procedure and complete a TEAMS Evaluation Report. 1.78.10-10 Completion. A separate form shall be used for each 1.78.04-80 Distribution. probationary officer. For transfers or loans to a new command: 1.78.10-80 Distribution. 1 – Original, Area/Divisional TEAMS Evaluation Report file. 1 - Original, placed in the probationary officer's divisional personnel package at Training Division. 1 – TOTAL 1 - TOTAL 1.78.5 COLLISION INVESTIGATION TRAINEE Note: The original Form 1.78.10 is maintained in the Training CHECKLIST, FORM 1.78.5. Division personnel package while the officer is assigned to Training Division and is forwarded to the probationary officer's 1.78.5-01Use of Form. The form is used to document newly- division of assignment after Academy training is completed. assigned traffic officers’ progress in displaying When the probationary period is completed, the form shall be fundamental knowledge of current policy and procedures forwarded to Personnel Division for filing in the officer's of collision investigation. Department personnel package.

1.78.5-10Completion. The form shall be completed according to 1.78.11 PROBATIONARY POLICE OFFICER EVALUATION provisions outlined in the Department Traffic Manual. CONTINUATION SHEET, FORM 1.78.11. 1.78.5-80Distribution. The form should be distributed as follows: 1.78.11-01 Use of Form. This form is used to document each 1- Original, Divisional Training Coordinator. probationary police officer's performance on a daily basis during Phase II of the probationary period. It is also used 1 - TOTAL in conjunction with the Probationary Police Officer Evaluation Report, Form 1.78.1, when reporting specific 1.78.6 COLLISION INVESTIGATION TRAINEE performances which support the evaluation given to the BIWEEKLY EVALUATION, FORM 1.78.6. categories listed on the Form 1.78.1. 1.78.6-01Use of Form. This form shall be used to categorically 1.78.11-10 Distribution. evaluate and record a trainee’s competency and progress 1 - Original, Records Section, Personnel Division. in current policies and procedures of collision 1 - Employee's folder, division of assignment. investigation. 1 - Rated employee. 1.78.6-10Completion. The form shall be completed according to 3 - TOTAL, plus provisions outlined in the Department Traffic Manual. 1 - Training Division within five administrative working days 1.78.6-80Distribution. The form should be distributed as follows: of service, when an entry-level probationary employee is 1 – Original, Divisional Training Coordinator. rated unsatisfactory in the "Overall Performance Evaluation" section of the form. 1 - TOTAL 1.79.0 LAPD APPLICANT INFORMATION, FORM 1.79. 1.78.9 ADJUSTMENT OF PROBATIONARY PERIOD NOTIFICATION, FORM 1.78.9. 1.79-01 Use of Form. This form is used by Personnel Division to process applicants for a Department position. 1.78.9-01Use of Form. This form is used by Training Division, to document and serve notice on probationary officers as to 1.79-80 Distribution. the conditions of the probationary period. The Form 1.78.9 1 - Original, Personnel Division. shall be served on probationary officers on their first day 1 - TOTAL of employment with the Department and shall become a permanent record in each officer's Department personnel package. 1.80.0 COMPLAINT INDEX, FORM 1.80.

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1.80-01 Use of Form. The Complaint Index is used: on the form. The investigating officer giving the order * To inform bureau and Area/division commanding officers shall sign and date the form certifying that the order was of the initiation or change in status of a complaint; and, properly given. * To notify bureau and Area/division commanding officers 1.81.5-80Distribution. and accused employees of the final disposition of a 1 - Original, to Internal Affairs Group with the personnel complaint. complaint records. 1.80-10 Completion. This form is initiated by Internal Affairs 1 - TOTAL Group (IAG). A commanding officer notifying an employee of the final disposition of a complaint shall ensure the employee initials the Complaint Index in the 1.81.6 COMPLAINT OF EMPLOYEE MISCONDUCT space provided. The Complaint Index shall be forwarded (ENGLISH), FORM 1.81.6. through the bureau to the Area/division. 1.81.6-01Use of Form. This form is provided to members of the community who wish to file a complaint of misconduct 1.80-80 Distribution. against a Department employee, but are unwilling or 1 - Original, Area/division. unable to meet with a supervisor to discuss the allegations. 1 - Bureau. (Manual Section 3/811.20) 2 - TOTAL 1.81.6-10Completion. The first supervisor who receives the All Complaint Index forms shall be returned to IAG at the conclusion completed complaint form shall complete the lower of a complaint investigation, or if used to notify an employee of the portion of the form entitled "Departmental Use Only." complaint disposition, by date on the form via the bureau. Copies of the Complaint Index forms shall not be permanently 1.81.6-80Distribution. retained or filed by any entity other than IAG. 1 - Original, Internal Affairs Group (upon determination that the complaint involves employee misconduct). 1.81.2 COMPLAINT ACKNOWLEDGMENT LETTER, 1 - Community member filing complaint. FORM 1.81.2. 1 - Concerned division. 1.81.2-01Use of Form. This form is to be completed by Internal 3 - TOTAL Affairs Group upon receipt of a complaint against a Department employee. 1.81.7 COMPLAINT OF EMPLOYEE MISCONDUCT 1.81.2-80Distribution. (SPANISH), FORM 1.81.7. 1 - Original, to be forwarded to the complainant. 1.81.7-01Use of Form. (Manual Section 5/1.81.6-01) 1 - TOTAL 1.81.7-10Completion. (Manual Section 5/1.81.6-10) 1.81.3 PERSONNEL COMPLAINT INFORMATION PAMPHLET (ENGLISH AND SPANISH), FORM 1.81.7-80Distribution. (Manual Section 5/1.81.6-80) 1.81.3. 1.81.8 COMPLAINT OF EMPLOYEE MISCONDUCT 1.81.3-01Use of Form. This form provides the public with personnel (TAGALOG) FORM 1.81.8. complaint information written in English and Spanish. 1.81.8-01Use of Form. (Manual Section 5/1.81.6-01) (Manual Section 3/811.20). 1.81.3-80Distribution. This form is to be made available to the 1.81.8-10Completion. (Manual Section 5/1.81.6-10) public at all Area stations, Parker Center, the Police Commission, other police facilities accessible to the 1.81.8-80Distribution. (Manual Section 5/1.81.6-80) public, and City Council field offices.

1.81.4 EMPLOYEE RIGHTS CARD, FORM 1.81.4. 1.81.9 COMPLAINT OF EMPLOYEE MISCONDUCT (JAPANESE) FORM 1.81.09. 1.81.4-01Use of Form. This form shall be used to advise an employee of his/her rights. The front side contains the 1.81.9-01Use of Form. (Manual Section 5/1.81.6-01) Administrative Admonition of Rights and the reverse contains the Miranda Admonition of Rights. The 1.81.9-10Completion. (Manual Section 5/1.81.6-10) admonitions shall be read verbatim. 1.81.9-80Distribution. (Manual Section 5/1.81.6-80)

1.81.5 EMPLOYEE ADVISEMENT FORM, FORM 1.81.5. 1.81.10 PERSONNEL COMPLAINT INFORMATION 1.81.5-01Use of Form. This form is to be used for non-criminal PAMPHLET (KOREAN AND CANTONESE), FORM administrative investigations and possible criminal 1.81.10. investigations. The investigating officer shall request the 1.81.10-01 Use of Form. This form provides the public with personnel employee being interviewed to sign and date the form in complaint information written in Korean and Cantonese. the appropriate space upon being admonished (Employee (Manual Section 3/811.20) Rights Card, Form 1.81.4). The officer giving the admonishment shall sign the form as the witnessing 1.81.10-80 Distribution. This form is to be made available to the supervisor. public at all Area stations, Parker Center, the Police Commission, other police facilities accessible to the After being advised of their Miranda Rights, and after public, and City Council field offices. refusing to waive these rights, the investigating officer shall give the employee an order to provide a statement for 1.81.11 PERSONNEL COMPLAINT ENVELOPE, FORM administrative purposes only using the format prescribed 1.81.11.

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1.81.11-01 Use of Form. This envelope contains copies of addenda complaints or commending the actions of Department items and rough notes of a personnel investigation. It is employees. maintained by the division responsible for the investigation. 1.82.0 PENALTY RECOMMENDATION, FORM 1.82.

1.81.13 COMPLAINT OF EMPLOYEE MISCONDUCT 1.82-01. Use of Form. This form is used by Internal Affairs Group (VIETNAMESE) FORM 1.81.13. to record the recommended penalty for misconduct. Approval of the recommended penalty shall be obtained on 1.81.13-01 Use of Form. (Manual Section 5/1.81.6-01) the Form 1.82 from the Chief of Police and returned to Internal Affairs Group. 1.81.13-10 Completion. (Manual Section 5/1.81.6-10) 1.83.1 COMMUNITY MEETING REQUEST/CRITIQUE, 1.81.13-80 Distribution. (Manual Section 5/1.81.6-80) FORM 1.83.1. 1.81.14 COMPLAINT OF EMPLOYEE MISCONDUCT 1.83.1-01Use of Form. This form is used to record and critique (KOREAN), FORM 1.81.14. community meetings.

1.81.14-01 Use of Form. (Manual Section 5/1.81.6-01) 1.83.1-10Completion. The instructions for the completion of this form are outlined on the back of the form. 1.81.14-10 Completion. (Manual Section 5/1.81.6-10) 1.83.1-80Distribution. If was attended by Department 1.81.14-80 Distribution. (Manual Section 5/1.81.6-80) personnel: 1 - Original, retained by Area. 1.81.15 COMPLAINT OF EMPLOYEE MISCONDUCT (CANTONESE), FORM 1.81.15. 1 - TOTAL 1.81.15-01 Use of Form. (Manual Section 5/1.81.6-01) If the meeting was not attended by Department personnel: 1 – Original, retained by Area. 1.81.15-10 Completion. (Manual Section 5/1.81.6-10) 1 – Copy to geographic bureau commanding officer. 1 –Copy to the Assistant to the Director, Office of 1.81.15-80 Distribution. (Manual Section 5/1.81.6-80) Operations. 1 – Copy to Community Policing and Planning Section, 1.81.17 PERSONNEL COMPLAINT INFORMATION Office of Operations. PAMPHLET (TAGALOG), FORM 1.81.17. 4 - TOTAL 1.81.17-01 Use of Form. This form provides the public with personnel complaint information written in Tagalog. (Manual Section 1.83.3 AREA COMMUNITY MEETING SUMMARY, FORM 3/811.20) 1.83.3. 1.81.17-80 Distribution. This form is to be made available to the 1.83.3-01 Use of Form. This form is used to summarize the public at all Area stations, Parker Center, the Police attendance of Basic Car Officers at community meetings. Commission, other police facilities accessible to the public and City Council field offices. 1.83.3-10 Distribution. 1 - Original, retained by Area. 1.81.18 PERSONNEL COMPLAINT INFORMATION 1 - Copy to geographic bureau commanding officer. PAMPHLET (JAPANESE), FORM 1.81.18. 1 - Copy to Office of the Assistant to the Director, Office of Operations. 1.81.18-01 Use of Form. This form provides the public with personnel 1 - Copy to Community Policing and Planning Section, Office complaint information written in Japanese. (Manual of Operations. Section 3/811.20) 4 - TOTAL 1.81.18-80 Distribution. This form is to be made available to the public at all Area stations, Parker Center, the Police commission, other police facilities accessible to the public, 1.83.5 BASIC CAR COORDINATOR COMMUNITY and City Council field offices. MEETING SUMMARY, FORM 1.83.5 1.83.5-01 Use of Form. This form is used to document the purpose 1.81.19 PERSONNEL COMPLAINT INFORMATION and type of each community meeting and the assignment PAMPHLET (VIETNAMESE), FORM 1.18.19 of Department personnel in attendance. 1.81.19-01 Use of Form. This form provides the public with personnel complaint information written in Vietnamese. (Manual 1.83.5-10 Completion. This form is completed by the respective Section 3/811.20) Basic Car Coordinator. 1.81.19-80 Distribution. This form is to be made available to the 1.83.5-80 Distribution. public at all Area stations, Parker Center, the Police 1 - Original, retained by Area. Commission, other police facilities accessible to the 1 - Copy to geographic bureau commanding officer. public, and City Council field offices. 1 - Copy to the Assistant to the Director, Office of Operations. 1.- Copy to the Evaluation and Administration Section, the 1.81.28 COMMUNITY COMPLAINT AND Assistant to the Director, Office of Operations. COMMENDATION POSTER, FORM 1.81.28 4 - TOTAL 1.81.28-01 Use of Form. This form (in poster format) is used to provide the public with information on filing personnel 1.84.0 ADMINISTRATIVE APPEAL, FORM 1.84.

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1.84-01 Use of Form. This form is used by employees to document 1.88.2-01Use of Form. This form is used to serve notice to a the filing of an appeal for: Department employee of the temporary prohibition from * An Administrative Appeal Hearing, as provided for herein; possessing, shipping, transporting, or receiving a firearm * Denial of a Permit for Outside Employment pursuant to and/or ammunition under 18 United States Code 922 (g) Manual Section 3/744.36; (9). This form shall become a permanent record in each * Fitness of an employee to carry a firearm as provided for concerned officer's Department Personnel Folder(s) or in Memorandum of Understanding (MOU) No. 24, Article Personal History Packet. 8.2(B)(5); and, * The salary step of a probationary sworn employee based on 1.88.2-10Completion. This form shall be completed by the education and/or prior law enforcement experience as concerned commanding officer or supervisor who serves provided for in MOU No. 24, Article 8.2(B)(6). notice to the employee. The concerned commanding officer or supervisor shall ensure the employee signs the This form is also used by the Chief of Staff, the Commanding Officer form and is provided a copy. of Personnel Group, and the Board of Police Commissioners to document a decision in response to appeals that do not require an Note: If it is determined that the concerned employee is not Administrative Appeal Hearing. prohibited from possessing, shipping, transporting, or receiving a firearm and/or ammunition under 18 United States Code 922 (g) (9), the concerned commanding officer shall ensure that Form 1.84-10 Completion. The employee shall complete a separate 1.88.2 is removed from the employee's Department and divisional Administrative Appeal form at each step of the appeal personnel folder. The Form 1.88.2 shall be filed indefinitely in process. the employee's Personal History Packet maintained at Personnel Division. 1.84-80 Distribution. 1 - Original. The original will be forwarded to the following Department entity, based on the type of appeal: 1.88.2-80Distribution. 1 - Original, Personnel Division * Employee Relations Administrator for general disputes; 1 - Copy, Internal Affairs Group * Advocate Section, Internal Affairs Administrative Division 1 - Copy, Concerned Employee's Divisional Personnel Folder for Discipline; 1 - Copy, Concerned Employee * Employee Relations Administrator (Step 1) for denial of a 4 - TOTAL Permit for Outside Employment; * Commanding Officer, Personnel Group, for the salary step of a probationary sworn employee based on education 1.89.0 INTELLIGENCE REPORT, FORM 1.89. and/or prior law enforcement experience; 1.89-01 Use of Form. This form is used by: * Chief of Staff, Office of the Chief of Police, (Step 1) for the fitness of an employee to carry a firearm; and, * Officers within Vice Division and Major Crimes Division * Board of Police Commissioners (Step 2) for denial of a to record information about an investigation conducted by Permit for Outside Employment or the fitness of an personnel of these divisions. employee to carry a firearm. * Other Department employees to record intelligence information for forwarding to the concerned intelligence 1 - One (1) copy to Executive Secretary, Board of Police division. Commissioners for discipline. 1.89-80 Distribution-When Completed by Personnel of Vice 1 - One (1) retained by employee. Division or Major Crimes Division: 2 - Original and 1 copy, originating division (other distribution 3- TOTAL to be determined from content of the report). Note: The above parenthesized "steps" pertain to the chronological steps of such appeals as listed in Department 2 - TOTAL Manual Section 3/744.36 and Article 8.4 of MOU No. 24 for 1.89-82 Distribution-When Completed by Employees Other Lieutenants and below. than Intelligence Division Personnel: 2 - Original and 1 copy, concerned intelligence division 1.86.2 CERTIFICATE OF ACKNOWLEDGEMENT, FORM (Manual Section 4/271.20). 1.86.2. 2 - TOTAL 1.86.2-01Use of Form. This form is used to commend private persons for service or assistance to the Department at a divisional or Area level. 1.91.0 EQUIPMENT BUDGET REQUEST, FORM 1.91. 1.91-01 Use of Form. This form shall be used by commanding 1.86.2-10Completion. This form is completed by the concerned officers to make annual budget requests for equipment. commanding officer. Provided on the form is space for an accurate, concise statement relating the nature of the 1.91-80 Distribution. service or assistance performed by the recipient. At the - 6 - Original and 5 copies, to concerned bureau commanding bottom of the form, space is provided for the concerned officer. (Bureau commanding officer shall forward original commanding officer's signature, the name of the concerned and four copies of approved requests to the Budgetary division or Area, and the date. Planning Section, Fiscal Operations Division.) 1 - Division of origin. 1.88.2 EMPLOYEE NOTIFICATION - PROHIBITION 7 - TOTAL FROM POSSESSING, SHIPPING, TRANSPORTING, OR RECEIVING A FIREARM AND/OR 1.91.1 EXPENSE BUDGET REQUEST, FORM 1.91.1. AMMUNITION, FORM 1.88.2 1.91.1-01Use of Form. This form shall be used by commanding officers to make annual budget requests for expense items.

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1.91.1-80Distribution. 1.97.0 REQUEST FOR NEW OR REVISED FORM, FORM 6 - Original and 5 copies, to concerned bureau commanding 1.97. officer. (Bureau commanding officer shall forward original and four copies of approved requests to the Budgetary 1.97-01 Use of Form. This form is used by the Forms Unit, Planning Section, Fiscal Operations Division.) Planning and Research Division. 1 - Division of origin. 7 - TOTAL 5/200. POLICE COMMISSION

1.91.2 PACKAGE REQUEST EXPENSE AND EQUIPMENT 2.01.0 NOTICE OF APPLICATION FOR POLICE PERMIT, SUPPORT ITEMS, FORM 1.91.2. FORM 2.01. 1.91.2-01Use of Form. This form is used by commanding officers 2.1-01 Use of Form. This form is a 25" x 14 1/2" card posted by to make package requests for expense and equipment Commission Investigation Division on a premise making support items. a permit application. 1.91.2-80Distribution. 4 - Original and 3 copies, to concerned bureau commanding 2.02.0 APPLICATION FOR IDENTIFICATION CARD, officer. (Bureau commanding officer shall forward original FORM 2.02. and two copies of approved requests to the Budgetary Planning Section, Fiscal Operations Division.) 2.2-01 Use of Form. This form is used by: 1 - Division of origin. * Persons who are making application for an "Identification Card" from an identification card business establishment 5 - TOTAL to record identifying information about themselves. * Commission Investigation Division to record verification 1.91.3 PERSONNEL BUDGET REQUEST, FORM 1.91.3. of an application and fingerprint impressions of an applicant. 1.91.3-01Use of Form. This form shall be used by commanding officers to make annual budget requests for additional 2.2-80 Distribution. personnel or upgrading of existing positions. 1 - Original, Police Commission. 1.91.3-80Distribution. 1 - TOTAL 6 - Original and 5 copies, to concerned bureau commanding officer. (Bureau commanding officer shall forward original 2.05.0 POLICE PERMIT IDENTIFICATION CARD, FORM and four copies of approved requests to the Budgetary 2.05. Planning Section, Fiscal Operations Division.) 1 - Division of origin. 2.5-01 Use of Form. This form is an identification card issued by the Police Commission to authorized persons in 7 - TOTAL accordance with rules and regulations governing the issuance of police commission permits. 1.91.4 BUDGET REQUEST, FORM 1.91.4. 2.5-80 Distribution. 1.91.4-01Use of Form. This form shall be used by commanding 1 - Original, each authorized applicant officers to make annual budget requests for capital 1 - TOTAL projects. 1.91.4-80Distribution. 2.12.0 NEWS MEDIA IDENTIFICATION CARD, FORM 3 - Original and 2 copies, to concerned bureau commanding 2.12. officer. (Bureau commanding officer shall forward original and one copy of approved requests to Fiscal Operations 2.12-01 Use of Form. This form is a news media identification card Division.) issued by the Media Relations Section, Public Information 1 - Division of origin. Office, to members of the news media authorizing them to pass through police and fire lines to obtain news and 4 - TOTAL photographs. 2.12-80 Distribution. 1.91.5 BUDGET TITLE LIST/BUDGET REQUEST 1 - Original, applicant. SUMMARY, FORM 1.91.5. 1 - TOTAL 1.91.5-01Use of Form. This form is used by commanding officers to submit budget title lists and to summarize annual operating budget requests. 2.12.2 TEMPORARY NEWS MEDIA IDENTIFICATION CARD, FORM 2.12.2. 1.91.5-80Distribution. 8 - Original and 7, to concerned bureau commanding officer. 2.12.2-01Use of Form. This form is a temporary news media (Bureau commanding officer shall forward the original and identification card issued by the Media Relations Section, six copies of approved requests to the Office Director. The Public Information Office, to members of the news media Office Director shall forward the original and five copies who do not have a regular News Media Identification of approved requests to the Budgetary Planning Section, Card, Form 2.12, authorizing them to pass through police Fiscal Operations Division. Disapproved requests shall be and fire lines to obtain news and photographs concerning returned to the requesting division.) a specific occurrence or event. 1 - Division of origin. 2.12.2-80Distribution. 9 - TOTAL 1 - Original, applicant. 1 - TOTAL

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2.13.0 RECORD OF NEWS MEDIA IDENTIFICATION 2 - TOTAL CARD, FORM 2.13. 2.13-01 Use of Form. This form is used by the Media Relations 2.34.0 ADVANCE OVERTIME AUTHORITY, FORM 2.34. Section, Public Information Office, to record the number 2.34-01 Use of Form. This form is used by commanding officers of the News Media Identification Card, Form 2.12, and/or requesting authorization to assign civilian employees to the Police Press Photographer Pass, Form 2.86, issued to work advance authority overtime. employees of news release agencies. 2.34-14 Routing. 2.13-80 Distribution. 3 - Original and 2 copies, to Fiscal Operations Division. 1 - Media Relations Section, Public Information Office. 3 - TOTAL 1 - TOTAL 2.34-80 Distribution. 2.19.0 CONSENT FOR CANCELLATION OF POLICE 1 - Original, Overtime Control Unit, Fiscal Operations PERMIT, FORM 2.19. Division (after approval). 1 - Accounting Section, Fiscal Operations Division. 2.19-01 Use of Form. This form is used by permit holders who 1 - Concerned commanding officer. consent to the cancellation of a business permit formerly issued to them by the Police Commission. 3 - TOTAL 2.19-80 Distribution. 2.41.0 ONE-NIGHT PUBLIC DANCE PERMIT 1 - Original, Police Commission. APPLICATION, FORM 2.41. 1 - TOTAL 2.41-01 Use of Form. This form is used to make application to the Police Commission for a permit to conduct a public dance. 2.24.0 OVERTIME REPORT, FORM 2.24. 2.41-80 Distribution. 2.24-01 Use of Form. This form shall be used by employees 1 - Original, Police Commission. requesting compensation for overtime hours worked and for reporting previously accrued time used. 1 - TOTAL 2.24-80 Distribution. 1 - Original (green), to be filed at the divisional level for five years. 2.55.1 POLICE PERMIT INVESTIGATION REPORT, 1 - Copy (yellow), to be given to employee for his/her FORM 2.55.1. personal records. 2.55.1-01Use of Form. This form is used by Commission 2 - TOTAL Investigation Division to report the results of an investigation for a Police Commission permit. 2.27.0 CATASTROPHIC ILLNESS/INJURY LEAVE DONATION, FORM 2.27. 2.55.1-80Distribution. 1 - Original, Commission Investigation Division. 2.27-01 Use of Form. This form is used by officers to donate accrued vacation and/or overtime hours to the Leave 1 - TOTAL Donation Program Time Bank. 2.57.0 SPECIAL EVENT APPLICATION, FORM 2.57. 2.27-80 Distribution. 1 - Original (white), Fiscal Operations Division. 2.57-01 Use of Form. This form is used to make application to the 1 - Copy (yellow), to be filed at the divisional level for five Police Commission for a permit to conduct a special event. years. 2.57-80 Distribution. 1 - Copy (pink), to employee making donation. 3 - Original and 2 copies, Police Commission. 3 - TOTAL 3 - TOTAL 2.28.0 SPECIAL OFFICER BADGE RECEIPT, FORM 2.28. 2.63.0 OFFICIAL POLICE GARAGE MONTHLY REPORT, 2.28-01 Use of Form. This form is used by the Police Commission FORM 2.63. as a receipt for fees received for Special Officer badges. 2.63-01 Use of Form. This form is used by official police garages 2.28-80 Distribution. to report monthly activities to Commission Investigation 1 - Original, payer. Division. 1 - Police Commission. 2.63-80 Distribution. 2 - TOTAL 1 - Original, Police Commission. 1 - TOTAL 2.30.0 TIME SHEET CORRECTION REPORT, FORM 2.30. 2.30-01 Use of Form. This form shall be used to report all time 2.64.0 PERMIT INVESTIGATION REPORT, FORM 2.64. sheet corrections. 2.64-01 Use of Form. This form is used by the Police Commission. 2.30-80 Distribution. 1 - Original, Accounting Section, Fiscal Operations Division. 2.80.0 COMPLAINT AND INVESTIGATION REPORT, 1 - Division originating. FORM 2.80.

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2.80-01 Use of Form. This form is used by the Police Commission. 1 - TOTAL

2.90.0 ALARM NOTIFICATION, FORM 2.90. 2.97.0 DEAF/HARD OF HEARING COMMUNICATION CARD, FORM 02.97.0 2.90-01 Use of Form. This form is used to notify owners or subscribers of a police response to a false alarm at their 2.97-01 Use of Form. This form (Spanish/English) is provided to business or residence; or to a violation of LAMC Section assist Department employees in communicating effectively 103.206(b), no valid Board of Police Commissioners' with the deaf or hard of hearing. Employees may use this (BOPC) permit number on file. card to communicate with a deaf or hard of hearing person to determine the need for an SLI. The card can also be 2.90-10 Completion-Open Business or Occupied Residence. used to advise a deaf or hard of hearing person that an SLI When an officer has responded to a false alarm at an open is responding to assist with communication and/or that business or occupied residence, the officer shall verify that he/she is under arrest and the location to which they are a valid BOPC permit number is on file. The officer shall being transported. place a check in the box on the reverse side of the form when the location does not have a permit. The 2.97-10 Completion. The issuing employee shall complete the completed Alarm Notification card shall be issued to the appropriate fill-in-section and check-box with regard to the subscriber/owner or other responsible person at the question or advisement directed to the deaf or hard of location. Officers shall record on the Daily Field Activities hearing person. Report (DFAR), Form 15.52, the name of the person to whom the completed Alarm Notification card was issued. 2.97-80 Distribution. 1 - Original, issued to the deaf or hard of hearing person. Note: Officers can obtain the BOPC permit number via the Mobile Data Terminal (MDT), listed under the 1 - TOTAL Incident's Comments. 2.90-12 Closed Business or Unoccupied Residence. When an 5/300. CRIMES officer has responded to a false alarm at a closed business or unoccupied residence, the officer shall verify that a valid BOPC permit number is on file, and leave the Alarm 3.01.0 PRELIMINARY INVESTIGATION REPORT, FORM Notification at the premises. The notification shall be left 3.01. in such a manner that it is conspicuous to the subscriber/owner, but concealed from passersby. The 3.1-01 Use of Form. This form is used to report the preliminary officer shall record on the DFAR that a completed Alarm investigation of the following: Notification was left at the scene. * Attempt GTA. * Burglary (Manual Section 5/3.1A). Note: Officers not required to maintain a DFAR shall * Robbery (Manual Section 5/3.1B). record the issuance of Form 2.90 in the Radio Call * Theft (Manual Section 5/3.1C). Incident Comments by using their MDT or through the * Miscellaneous crime against property for which no specific RTO. report is provided (Manual Section 5/3.1D). * Crime against Person (Manual Section 5/3.1E). 2.90-80 Distribution. * Combination of Crime Against Person and Crime Against 1 - Original, left with alarm subscriber/owner or if not present, Property (Manual Section 5/3.1F). left at scene. * Lost Property (Manual Section 5/3.1H). * Domestic Violence (Manual Section 5/3.1J). 1 - TOTAL Exceptions: Lost Animals (Manual Section 4/204.70); Thefts 2.91.0 POLICE COMMISSION - FALSE ALARM UNIT (Losses) reportable on a Vehicle Report, CHP Form 180 (Manual REVOCATION CONTROL REPORT (FAILURE TO Section 5/180.0); or a Worthless Document Investigation (Manual PAY), FORM 2.91. Section 5/3.6); or crime reported on a Combined Crime and Arrest 2.91-01 Use of Form. This form is used by the Alarm Unit, Report (Manual Section 4/21 6.14). Commission Investigation Division, Police Commission. The carbon copy of the form is used to provide related information to the person reporting. 2.95.0 LOUD PARTY WARNING NOTICE - FIRST RESPONSE, FORM 2.95. 3.1-10 Completion - General. 2.95-01 Use of Form. This form is used to document the first * When the victim is a business and the crime is reported by response to a loud party or gathering and to inform the an employee of the business, the business' name shall be person responsible for the party or gathering that if a given as the victim. second response to the location is necessary, a citation can * When stocks, bonds, or similar documents are mentioned be issued for violation of Section 41.58 of the Los Angeles among the property, compile a separate group of such Municipal Code (LAMC), (Loud Party Ordinance). documents, describe them, and indicate whether they are negotiable or nonnegotiable. Do not include the values. If 2.95-10 Completion. The Form 2.95 shall be completed by an it later develops that such documents have been officer assigned to the primary unit making a first response negotiated, a Follow-up Report, Form 3. 14, shall be made. call to a loud party or gathering and shall be served on the * Each report in a case must be cross-referenced with every person responsible for the event. other related report by DR number and type of report. * When the offense reported is an attempt, the word 2.95-80 Distribution. "ATTEMPT," followed by the type of crime, shall be 1 - Original, served on the person responsible for the party or placed in the space titled "Preliminary Investigation of." gathering.

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* When an incident number is generated prior to the report, 1 - Analytical Invest. Unit (or Area Detectives if that incident number shall be placed in the space titled misdemeanor) "Connected Reports." 2 - If no suspect in custody 5 - If felony suspect in custody 3.1-11 Completion - "Short-Form." When all of the boxes under 0 - If misdemeanor suspect in custody Preliminary Case Screening are checked, the report shall be completed down through the person reporting's Plus, if Combined Evidence Report: signature only. 1 - (Face sheet only - attached to the Property Report) - Property room with the evidence Exception: If identifiable property is missing, all the missing property shall be itemized and described in the narrative. 3.1-81 Distribution - Arson. 3.1-12 Completion - Person Reporting's Copy. The employee Orig. R&I Automated Records Section completing a Preliminary Investigation Report (other than 2 - Arson Unit, LAFD (Stop 250) telephonic) shall enter the concerned detective's phone 1 - Gang Support Section, SOSD number in the space provided on the person reporting's 1 - Records Unit (PR) copy. Additionally, if the PR's copy is a complete 1 - Analytical copy of the report, the reporting employee shall indicate 1 - Major Crimes Division this by checking the box below the PR's signature on the If combined with other crime PR's copy. 2 - Area Detectives 1 - Specialized Detective Division 3.1-14 DR Numbers-General. * When a Preliminary Investigation Report is made Plus, if Combined Evidence Report: subsequent to a related report other than a Preliminary 1 - (Face sheet only - attached to the Property Report) - Investigation Report, the Preliminary Investigation Report Property room with the evidence shall bear the DR number of the related report. Each 3.1-82 Distribution - Bombing/Bomb Threat. additional Preliminary Investigation Report shall be Orig. R&I Automated Records Section assigned a separate DR number. 1 - ITD 1 - Records Unit Exception: A Preliminary Investigation Report marked 1 - DSD "PMFRV" shall bear the DR number of the original Vehicle 1 - Major Crimes Division (If vict./susp. is Asian or Filipino) Report, CHP Form 180 (Manual Section 5/3.1C). 1 - Asian Crime Unit, SOSD (If vict./susp. is Asian or Filipino) * When a Preliminary Investigation Report is made in 1 - DOJ Threat Analysis Center, (Bomb threats shall not be conjunction with reports of related incidents which take forwarded to DOJ)PO Box 13357, Sacramento, CA 95813 precedence in DR issuance (Manual Section 5/040.56), one Preliminary Investigation Report shall bear the DR Plus, if Combined Evidence Report: number of the related report. Each additional Preliminary 1 - (Face sheet only - attached to the Property Report) - Investigation Report shall be assigned a separate DR Property room with the evidence. number. * When a related report which takes precedence in DR 3.1-83 Distribution - Incidents Motivated by Hatred or issuance is made after the Preliminary Investigation Prejudice. Report, the related report shall bear the DR number of the 1 - Original, Automated Records Section corresponding Preliminary Investigation Report and the 1 - Major Crimes Division (If vict./susp. is Asian or Filipino) appropriate DR Issuance Unit, Records and Identification 1 - Community Relations Section Division, shall be notified. 1 - Criminal Conspiracy Section 1 - Information Technology Division 3.1-80 Distribution-General. 1 - Record Unit, Area of occurrence 1 - Asian Crime Unit, SOSD (If vict./susp. is Asian or Orig. R&I Automated Records Section Filipino) 1 - ITD 1 - Specialized Detective Division 1 - Records Unit 1 - Analytical Unit, Area of occurrence Invest. Unit (Area 1 - Specialized Detective Division Dets.) 1 - Major Crimes Division (If vict./susp. is Asian or Filipino) 2 - If no suspect in custody 1 - Asian Crime Unit, SOSD (All reports if vict./susp. is Asian 5 - If felony suspect in custody or Filipino) 1 - Gang Support Section, SOSD All reports involving the Plus if Combined Evidence Report: following crimes: (regardless of vict./susp.) 1 - (Face sheet only - attached to the Property Report) - * Arson Property room with the evidence. * Attempt * Battery on a Police Officer 3.1A BURGLARY. The Preliminary Investigation report shall be * Extortion used to report all burglaries. Rules for burglary from vehicle are * Felonious Assaults (ADW) provided under theft (Manual Section 5/3.1C). * Homicide * Kidnapping 3.1A-10 Completion. Each burglary requires a separate report and * Rape a separate DR number. * Robbery Exception: Only one report and one DR number are required when * Shots Fired into Inhabited Dwellings a series of burglaries are committed by the same suspects, at the * Weapons Law Violations same approximate time, and at a location primarily utilized for * Witness Intimidation temporary lodging or storage (i.e., hotel, motel, safety deposit box, 1 - Specialized Report Distribution Unit, R&I (If bank robbery public storage facility). is involved)

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* For reporting purposes, the following situations shall be reported Note: For reporting purposes, a business office or apartment is not as a single occurrence: considered temporary lodging or storage. * All thefts (including burglary/theft from vehicle), which occur: * In the same immediate proximity or within the same Prior to report approval the words "Handled by CCD" shall be printed business, AND in the left-hand margin of all reports investigated by Commercial * At the same time, AND Crimes Division (Manual Section 2/480.05). * By the same suspects. Employees completing a Preliminary Investigation Report, Form 3.1, of Hotel Room Burglary or Hotel Room Theft, shall indicate the name Note: Officers shall assume that burglary/theft from of the hotel and the room number in the "Premises Section" of the vehicles have been committed by the same suspect(s) ONLY report. if a distinct M.O. exists, OR if the crimes occur in the same immediate proximity, OR if substantiated by a witness. 3.1A-80 Distribution. Officers booking an arrestee for an offense over which Burglary Special Section, has jurisdiction Exception: (Manual Section 2/485.56) shall provide six copies of all * Theft from person requires a separate report and a reports as indicated below: separate DR number for each victim. * Metropolitan Areas. Copies to Burglary Special Section, * Funds which are misappropriated or embezzled over a or Detective Support Division when Burglary-Auto Theft period of time from the same victim by the same Section is closed. suspect(s). * Valley Areas. Copies to Van Nuys Field Services Division 3.1C-12 Completion - Property Missing From Recovered watch commander. Vehicle. All property missing from a recovered vehicle shall be reported on the Preliminary Investigation Report. * Harbor Area. Copies to Harbor Field Services Division The report shall bear the same DR number as the original watch commander. Vehicle Report, CHP Form 180, and shall be titled "PROPERTY MISSING FROM RECOVERED * West Los Angeles and Pacific Areas. Male Arrestee: VEHICLE." Copies to Van Nuys Field Services Division watch commander. Exception: * License plates missing from a recovered vehicle which Note: Watch commanders at Van Nuys, Harbor, West Los were attached to the vehicle at the time of theft shall be Angeles, and Pacific Field Services Divisions shall hold the reported on the Recovery Vehicle Report, CHP Form copies for Burglary Special Section investigators. 180. * Accessories, fixed equipment, or tools normally used Exception: In West Los Angeles and Pacific Areas, when both in, or for, emergency repairs of a vehicle which are male and female arrestees are involved, six copies shall be discovered missing after the recovered vehicle report delivered to the patrol watch commander in the Area of arrest. has been distributed shall be reported on a Follow-Up Report, Form 3.14, using the same DR number as the When a juvenile arrestee is arrested prior to 1200 hours on a vehicle "stolen" report. court day and is detained, officers shall, as soon as possible, 3.1C-14 Theft of Blank Checks. (Manual Section 4/248.30). hand-carry six copies of all reports to Burglary Special Section or Detective Support Division if Burglary Special Section is closed. 3.1C-16 Theft of Boats. (Manual Section 4/248.40)

3.1B ROBBERY. The Preliminary Investigation Report shall be used 3.1C-18 Identity Theft. (Manual Section 4/248.10) to report all robberies or attempted robberies. 3.1D MISCELLANEOUS CRIMES AGAINST PROPERTY. The 3.1B-10 Completion. A separate report and separate DR number Preliminary Investigation Report shall be used to report all other are required for each robbery or attempted robbery. crimes against property when no specific report is provided. Exception: Only one report and one DR number are 3.1D-10 Completion. required when multiple victims are robbed by the same suspect(s) at the same approximate time and location. * Specific completion instructions are provided for burglary (Manual Section 5/3.1A), robbery (Manual Section 3.1C THEFTS. The Preliminary Investigation Report shall be used 5/3.1B), and theft (Manual Section 5/3.1C). All other to report all thefts, except: crimes against property, for which no specific report is provided, require a separate report and a separate DR * Vehicle Theft (Manual Section 5/180.0). number for each victim. * Theft of campers (Manual Section 5/180.0). * Theft of major component vehicle part (Manual Section Exception: All acts of involving the same suspect(s) 5/180.0). at substantially the same time and approximate location may be * Theft involving an officer acting as a decoy when the reported on one report with one DR number, regardless of the suspect is arrested. number of victims. * Theft or loss of license plates. * When a bomb threat is reported and the person reporting the 3.1C-10 Completion. threat is not the object of the threat, he/she shall be listed as a witness. The object of the threat (business, organization, * Each occurrence of a theft requires a separate report and a governmental agency, etc.) shall be listed as the victim. separate DR number. * Age of victim, element of offense (Manual Section 4/218.50).

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* Special attention shall be given to the description of 3.1E CRIMES AGAINST PERSON. The Preliminary Investigation articles. The color, size, name, type of cloth, or fur, all Report shall be used to report all crimes against the person, serial numbers and initials, and make of articles shall be except when all parties are adult voluntary participants in 286, listed. Contents of purses and suitcases shall be itemized. 288a, 647(a), or 647(b) P.C. Each item shall be numbered consecutively in the left margin, starting with the number "1." One article only 3.1E-10 Completion. When a crime(s) against person is committed shall be listed on a line. by the same suspect(s), at the same approximate time and * A valuation should be placed on each article. When the location, and against a single victim or multiple victims, actual value is unknown, the purchase price may be noted only one report is required. A separate DR number shall in parenthesis, stating that it is the purchase price. In such be obtained for each victim and shall be listed prior to the cases, do not enter the value, but place a dash in the total corresponding victim's name. column. When one or more such items appear on one report, do not total the amount. Exception: Only one report and one DR number are required: 31H-12 Completion - Lost License Plates. All lost license plates * For each occurrence of indecent exposure, regardless of the shall be checked with the Vehicle Processing Unit, number of victims. Records and Identification Division; and a DR number * When reporting an act(s) of child endangering, contributing, or shall be obtained from that unit. Any facts pertinent to the wife beating, involving the same victim(s) and suspect(s) which loss of plates shall be included in the report. occur at the same time or over a period of time. 3.1I EXTORTION INVESTIGATIONS. The Preliminary Note: In those situations where officers encounter physically and/or Investigation Report shall be used to report extortion sexually abused children along with endangered children from the investigations. same family, one report shall be completed with a separate DR 3.1I-10 Completion - Extortion Investigations. Officers number for each physically and/or sexually abused child and one responsible for the completion of the Preliminary DR number for all remaining endangered children. Multiple victims Investigation Report, Form 3.01, for extortion shall, in may be listed in the narrative section of the report. addition to completing the Form 3.01, enter the responsible investigative unit on the left hand margin in the space When, due to a large number of victims or crimes, it becomes marked "extra copy." impractical to list multiple victims on one report, separate reports may be completed with the approval of a supervisor. 3.1I-80 Distribution. Preliminary Investigation Reports relating to crimes of extortion or threats of extortion shall be 3.1F COMBINATIONS OF CRIME AGAINST PERSON distributed in the following manner: AND PROPERTY A. Extortions investigated by Robbery-Homicide 3.1F-10 Completion. * When one victim is involved, all crimes which are of the Reports type reported on this form, committed at the same 1 - Original, Records and Identification Division, approximate time and location by the same suspect(s) shall Automated Records Section be reported on one report with one DR number. 1 - Information Technology Division * When multiple victims are involved, each victim of both a 6 - Robbery-Homicide Division crime against person and property requires a separate 2 - Detective unit, Area of occurrence report and a separate DR number. 2 - Analytical unit, Area of occurrence 1 - Records unit, Area of occurrence 3.1G PHONE BURGLARY/THEFT. The Preliminary Investigation Report shall be used to report all burglaries and thefts of 13 - TOTAL coin-operated telephones. B. Extortions investigated by Criminal Conspiracy Section, Major 3.1G-10 Completion. Crimes Division:

* Each occurrence of phone burglary/theft requires a separate Reports report and a separate DR number. 1 - Original, Records and Identification Division, Automated Records Section Exception: When a phone is attacked in conjunction with a 1 - Information Technology Division burglary of the building in which it is housed, the phone 3 - Criminal Conspiracy Section, Major Crimes Division burglary/theft shall be incorporated into the burglary report, and 2 - Detective unit, Area of occurrence a separate report and DR number are not required. 2 - Analytical unit, Area of occurrence 1 - Records unit, Area of occurrence * A series of phone burglaries or thefts may constitute a single occurrence when: 10 - TOTAL * They are committed at the same approximate time; AND * They are committed in the same immediate proximity; AND C. Extortions investigated by Area Juvenile detectives: * The modus operandi is similar. Reports 3.1H LOST PROPERTY. The Preliminary Investigation Report shall 1 - Original, Records and Identification Division, be used to report lost property, except losses reportable on a Automated Records Section Vehicle Report, CHP Form 180 (Manual Section 5/180.0), or 1 - Information Technology Division lost animals (Manual Section 4/204.70). 3 - Area juvenile detectives 3.1H-10 Completion - General. 2 - Analytical unit, Area of occurrence 1 - Records unit, Area of occurrence

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8 - TOTAL 12 - TOTAL

D. Extortions investigated by Fraud Section, Commercial Crimes Plus, if Combined Evidence Report: Division: 1 - (Face sheet only-attached to the Property Report) - Property Reports room with the evidence. 1 - Original, Records and Identification Division 1 - Information Technology Division 3.02.0 REQUEST FOR CONFIDENTIALITY OF 3 - Fraud Section, Commercial Crimes Division INFORMATION, FORM 3.02. 2 - Analytical unit, Area of occurrence 3.2-01 Use Of Form. This form is used to document the response 1 - Records Unit, Area of occurrence of certain crime victims after they have been advised of their right to confidentiality, as required by California 8 - TOTAL Penal Code Section 293.

EXTRA COPY DISTRIBUTION 3.2-10 Completion General. The Form 3.02 is completed by the 1 - Gang Information Section (All reports) employee taking a crime report from any person alleging to be the victim of a sex crime as defined in Government 3.1J DOMESTIC VIOLENCE INVESTIGATIONS. The Code Section 6254 which includes Penal Code Sections Preliminary Investigation Report (PIR) and the Domestic 220, 261, 261.5, 262, 264, 264.1, 273a, 273d, 273.5, 286, Violence Supplemental Report (DVSR), Form 15.40.2 shall be 288, 288a, 289, 422.6, 422.7, 422.75, and 646.9. used to report all domestic violence (Penal Code Section 13700) incidents. Completion-Other Box. The “Other” box shall be used to 3.1J-10 Completion - Criminal Offense Involved. Officers document the personal information of any witness or party responsible for the completion of the PIR which involves where the disclosure of their address and/or telephone a criminal offense shall: number would compromise the confidentiality of the victim’s information (e.g., roommates or family members * Title the report with the appropriate crime; who share an address or telephone number with a victim; * Check the Domestic Violence checkbox in the MO portion or, a witness identified in the report narrative as living in of the report; a residence or apartment that is adjacent to the victim’s). * Record the name, address, and phone number (if available) of a "Contact Person" detectives can contact in the event the victim opts to leave his or her residence; 3.2-80 Distribution. * Ensure all appropriate boxes on the DVSR are checked; 1 - Original, attached to the Preliminary Investigation Report * Document any additional information related to the (PIR), Form 3.01, or the Combined Crime, Arrest, and checked boxes on the DVSR in the narrative of the PIR or Evidence Report, Form 5.2. Combined Crime and Arrest Report, using a heading 1 - Copy, attached to the Property Report, Form 10.01, if which matches the appropriate heading on the DVSR; and, property is to be booked. * Number the DVSR as the last two pages of the primary 1 - Copy, give to the victim making the crime report or, the report. parent or guardian if the victim is a minor. 3.1J-12 Completion-"Short Form." Officers responsible for the 3 - TOTAL investigation of a domestic violence incident where the corpus delicti of a specific crime is not present shall 3.02.01 REQUEST FOR CONFIDENTIALITY OF complete a "Short Form" PIR and shall: INFORMATION (SPANISH), FORM 3.02.01 * Title the report "Domestic Violence"; 3-2.1-01 Use of Form. This is the Spanish translation of Form 3.02. * Check the Domestic Violence checkbox in the MO portion of the report; and, * List all persons in the "involved persons" section of the 3.03.0 REPORT ERROR NOTIFICATION, FORM 3.03. report. No suspect shall be listed. 3.3-01 Use of Form. This form is used by detective supervisors to inform field officers of errors in reporting. Note: A report must be completed on all incidents which meet the criteria of domestic violence as defined in Penal Code Section 13700 3.3-10 Completion. A detective who receives a report with a whether or not a specific crime has been identified. The unwillingness significant error shall present a copy of the report to of the victim of domestic violence to sign a report does not exempt his/her supervisor. The supervisor may, at his or her officers from the requirement to complete a report of the incident. discretion, complete this form, attach a copy of the erroneous report, and forward both to the reporting 3.1J-14 DR Numbers. When a DR number is obtained for the officer's commanding officer. report, the terminal operator shall ensure that the proper entry is made for domestic violence in the Consolidated Note: The commanding officer shall cause any indicated corrections Crime Analysis Database (CCAD). to be made on a Follow-Up Report, Form 3.14. 3.1J-80 Distribution. 3.3-80 Distribution. 1 - Orig. R&I , Automated Records Section 1 - Original, concerned commanding officer. 1 - ITD 1 - Records Unit 1 - TOTAL 1 - Crisis Intervention Unit, Training Division 1 - Analytical Invest. Unit (or Area Dets. if misdemeanor) 3.03.1 CRIME REPORT ERROR NOTIFICATION, FORM 2 - If no suspect in custody 3.03.1. 5 If felony suspect in custody 0 - If misdemeanor suspect in custody

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3.3.1-01 Use of Form. This form is used by Information 1 - Field Enforcement Section, concerned Bureau Narcotic Technology Division, to notify commanding officers of Unit, when the document is a forged prescription. errors on crime reports and corrective actions necessary. Exception: When it is necessary for an officer to retain the 3.3.1-80 Distribution. document and "work" copies of the report, only two copies of the 1 - Original, commanding officer. report shall be sent to Commercial Crimes Division (Manual 1 - TOTAL Section 4/525.28). 3.06.2 MULTIPLE REPORT-WORTHLESS DOCUMENTS, 3.04.0 VICTIM'S SUPPLEMENTAL PROPERTY LOSS FORM 3.06.2. REPORT, FORM 3.04. 3.6.2-01 Use of Form. This form is used as a continuation of the 3.4-01 Use of Form. This form is used by the person reporting a Worthless Document Investigation, Form 3.6.0, if more crime to report additional losses after the employee taking than three documents are being reported. the original report has left. 3.6.2-80 Distribution. This form is distributed as a copy of the 3.4-10 Completion. The employee taking a crime report where related Worthless Document Investigation "Master additional property loss may be reported later shall Report." complete the shaded area at the top of the form (except for the area designated "FOR DETECTIVE USE ONLY"), 3.11.0 DEATH INVESTIGATION, FORM 3.11. briefly explain its use to, and leave it with, the person reporting. 3.11-01 Use of Form. This form is used by officers to report all dead bodies, except when: The detective receiving this form from a person reporting shall * The death is the result of an aircraft accident. The ensure that the information is legible, complete and accurate before investigation will be handled by federal authorities and the signing the report and obtaining approval. Los Angeles County Coroner's Office, or military authorities when applicable. When this form is used to report additional property loss, or to * The death is natural, a responsible relative is present to amend property loss, a separate Follow-Up Investigation, Form take charge of the deceased, and a qualified doctor is 3.14, is not required. willing to sign the death certificate.

Note: When a Supplemental Report duplicates items already Note: A qualified doctor may sign a death certificate when he/she reported on the Preliminary Investigation Report (PIR), Form 3.1, has attended the deceased within 20 days preceding death and has the detective shall either: been in attendance sufficient time to form a professional opinion that the death resulted from natural causes. At the discretion of the * Line out those items on the Supplemental Report if the Coroner's investigator, the 20 day period may be extended to 60 description is no better than on the PIR; or, days. Although the death would be considered a Coroner's case, no * If the items are better described than on the PIR, reenter them Death Investigation Report is needed. into automated systems by completing the information under "For Detective Use Only;" i.e., Item Numbers and Total Value 3.11-10 Completion-General. All death reports shall be classified Deleted. These items on the Supplemental Report shall then be by type as homicide, suicide, accidental, traffic, natural, or numbered the same as they were on the PIR. undetermined. Each death requires a separate report. 3.4-80 Distribution. This form is distributed the same as the Note: When a person dies while under the care or control of an original report. employee of the Department, this report shall be distributed as directed by the Commanding Officer, Force Investigation Division. The box “In Custody Death” shall be marked. 3.06.0 WORTHLESS DOCUMENT INVESTIGATION, FORM 3.06. 3.11-12 Completion-Armed Forces Personnel. Death reports involving Armed Forces personnel, including civilian 3.6-01 Use of Form. This form is used: employees, shall contain the following information: * To report worthless documents or forged instruments (credit card invoices, airline tickets, prescriptions, etc.) * Name, rank or rate, and serial number of the deceased. excluding counterfeit currency. * Complete mailing address of the deceased. * As a "master report" if more than one worthless document * Commanding officer's name. having the same victim, AND passed by the same suspect, * Whether wearing civilian clothes or uniform. or group of suspects (same imprinted name), is reported. * Whether deceased has a pass, liberty card, furlough papers, or leave papers. 3.6-80 Distribution. * Time and location of the death. Reports * Where the body was taken. 4 - Original and 3, Commercial Crimes Division, with the 3.11-13 Completion-Traffic Deaths. Death reports involving document. traffic victims shall contain the following information: 1 - Records and Identification Division, Automated Records Section. * How the deceased was involved (e.g., driver, passenger, 1 - Records unit, Area of occurrence. pedestrian, etc.). * Type of accident (e.g., auto/auto, auto/pedestrian, etc.). 6 - TOTAL, plus (Extra Copy Distribution) 3.11-14 Completion - Unidentified Dead Bodies. (Manual Section EXTRA COPY DISTRIBUTION 4/238.60) 1 - Department Command Post, Communications Division, when Armed Forces personnel are involved.

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3.11-16 Completion-DR Numbers. When completing a death 1 - Narcotics Division, when narcotics are involved. investigation, reports shall be completed and DR numbers 1 - Public Liability Section, City Attorney's Office, when a obtained in the following manner: City employee or City property is involved. 1 - Juvenile Division, when the victim is a juvenile under * Each death requires a separate report. eleven years of age. * Each report shall bear a separate DR number. 1 - Arson Detail, Fire Department, when arson is involved. 1 - Information Technology Division, when the death is the Exception: When multiple deaths occur as the result of a traffic result of a homicide. collision, all reports shall bear the same DR number as the traffic reports. 3.11-81 Distribution-Juvenile Deaths. When a deceased juvenile * When multiple deaths occur as the result of a non-traffic is a victim of abuse and the suspect(s) is a parent, related incident, each death report shall include all guardian, or other person who has assumed the role of connecting DR numbers in the narrative portion of the guardian: report. 1 - Original, Records and Identification Division, Automated * When death results from an illness or injury previously Records Section. reported on another type of report for which a DR number 1 - Information Technology Division. was issued, the death report shall bear the same DR 1 - Robbery-Homicide Division. number as the previous report. 1 - Detective unit, Area of occurrence. 5 - Juvenile Division. Exception: If the original crime has been cleared prior to the victim 2 - Coroner's Office, 1104 North Mission Road. dying as a result of the crime, or if the death occurs in a calendar 1 - Records unit, Area of occurrence. year subsequent to that in which the original incident was reported, 12 - TOTAL the report shall be assigned a new DR number. 3.11-82 Distribution - Deaths Resulting from Traffic or Train 3.11-80 Distribution-All Deaths, Except Traffic. The "Area of Accidents. occurrence" is the Area where the original illness or injury ALL AREAS occurred. 1 - Original, Records and Identification Division, Automated Records Section. Exception: When the original illness or injury occurred outside the 1 - Information Technology Division. City, the "Area of occurrence" shall be the Area where death 1 - Robbery-Homicide Division. occurred. 2 - Coroner's Office, 1104 North Mission Road. 1 - Records unit, Area of occurrence. ALL AREAS 1 - Traffic Coordination Section, Special Operations Support 1 - Original, Records and Identification Division, Automated Division. Records Section. 3 - Concerned accident investigation follow-up unit (Manual 1 - Information Technology Division. Section 5/090.). 1 - Robbery-Homicide Division. 2 - Detective unit, Area of occurrence. 10 - TOTAL, plus (Extra Copy Distribution) 2 - Coroner's Office, 1104 North Mission Road. 1 - Records unit, Area of occurrence. EXTRA COPY DISTRIBUTION 8 - TOTAL, plus (Extra Copy Distribution) 1 - Robbery-Homicide Division, when victim is "Jane" or "John Doe." 1 - Robbery-Homicide Division, when the person died while EXTRA COPY DISTRIBUTION in custody (Manual Section 5/3.11-10). 1 - Special Operations Support Division, Gang Support 1 - Division reporting, if other than division in Area of Section, when the death is a result of a gang-related occurrence. homicide. 1 - Robbery-Homicide Division, when the victim is "Jane" or "John Doe." 3.11-86 Distribution to Coroner's Representative. In all deaths, 1 - Missing Persons Unit, Detective Support Division when the when a Coroner's representative receives the deceased deceased is identified by means of a Coroner-generated person, one copy of the Death Report shall be sent to the "John Doe" or "Jane Doe" number. Coroner's Office, 1104 North Mission Road; and one copy 1 - Robbery-Homicide Division, when the person died while shall be placed in a sealed envelope with the following in custody (Manual Section 5/3.11-10). data typed upon the face of the envelope: 1 - Commanding Officer, Internal Affairs Group, when the person dies while in custody of the Department, or where Autopsy Surgeon police action was, or may have been, the cause of death. c/o Coroner's representative (In addition, an extra copy of all other related reports, Coroner's representative's address except traffic reports, shall be made and forwarded to the Name of deceased Commanding Officer, Internal Affairs Group.) DR number of the report 1 - Commanding Officer, Jail Division, when the victim was Location where the body was discovered in the custody of the Department and was confined in the City Jail System. The watch commander of the division reporting shall be 1 - Assistant to the Director, Office of Operations, when the responsible for delivering the envelope to the Coroner's victim was in the custody of the Department and was representative, as soon as practicable, by means other than confined in the City Jail System. United States mail. 1 - Commanding Officer, Robbery-Homicide Division, when the death is a result of a homicide. 3.11.1 TABLE OF CONTENTS FOR MURDER BOOK, 3 - Labor Liaison Section, the Assistant to the Director, Office FORM 3.11.1 (Manual Section 4/710.30). of Operations, when labor dispute is involved.

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3.11.4 CRIME SCENE LOG, FORM 3.11.4 (Manual Section 3.14-01 Use of Form. This form is used to record additional 4/710.30). information subsequent to the making of any original report and to report a change in status of: 3.11.4-01Use of Form. This form is used to record information regarding persons entering or assigned to a major crime * Crime reports. scene. The form will be initiated by the first unit at the * Lost reports. scene and continued by the unit handling the call. Exceptions: * Traffic collision reports (Manual Section 5/4.16-01). Upon completion, the form shall be given to the concerned * Vehicle "Stolen" Reports which are "Unfounded" (Manual investigating officer. Section 4/220.70). * Homicides (Manual Section 4/710.20). 3.11.5 PRESS RELEASE FORMAT, FORM 3.11.5 (Manual * Missing Persons Reports (Manual Section 5/3.16). Section 4/710.30). * Narcotics Reports (Manual Section 5/3.19). 3.11.5-01Use of Form. This form is used by a supervisor to enter * Vice Reports (Manual Section 5/3.18). information which is to be released to the press. * Victim's Supplemental Property Loss Report (Manual Section 5/3.4). Upon completion, the form shall be given to the concerned 3.14-10 Completion - General. This form shall be completed when investigating officer. either the status of an investigation is changed, additional information is discovered, or a correction in the original 3.11.6 CHRONOLOGICAL RECORD, FORM 3.11.6 (Manual report is to be made. The Follow-up Investigation shall Sections 3/820.05, 4/710.30). bear the same DR number as the original.

3.11.7 WITNESS LIST, FORM 3.11.7 (Manual Section Combined Report. The officer completing a Follow-up 4/710.30). Investigation, Form 3.14, on a combined report shall indicate in the Type Original Report space that the report is a combined report and include the type crime; e.g., Combined Burglary/Arrest, Combined 3.11.20 STATEMENT FORM, FORM 3.11.20. Robbery/Evidence. 3.11.20-01 Use of Form. This form is used by investigative personnel for all murder investigations and may be used in other Case Status Information. The narrative portion of the report shall types of investigations to record statements of witnesses, contain the reason for any case status change and the action taken. victims, suspects, or other persons. A separate form shall be used for each interview, regardless of the number of Definition and Use of Case Status Terms. Cleared by Arrest interviews. shall be indicated when: Exception: The Form CHP Form 556 shall be used by * A person is arrested, and, traffic investigators when investigating a traffic-related * Charged with the commission of the offense or a related felony homicide. or misdemeanor offense based upon the crime report. 3.11.20-10 Completion. Note: In a misdemeanor case where the suspect is identified and a Statements-The statement shall be a detailed account of the warrant of arrest is obtained or the matter is set for a City Attorney interview and shall be written in the third person. Tape recorded hearing, the case shall be considered Cleared by Arrest. statements may be summarized. Verbatim statements shall be indicated by quotation marks. Any response to the Miranda When the person identified as the perpetrator is a juvenile and Admonition shall be recorded in the Miranda Admonition portion further processing is for the commission of the offense or a related of this form. felony or misdemeanor offense based upon the crime report, the case shall be considered Cleared by Arrest. In this case further Information not included elsewhere on the form should follow the processing is defined as: statement narrative. This information may include, but not be limited to: LA, MAIN, CII Nos. (rap sheets may be attached); * A petition request, or, description of interviewee's vehicle; gang affiliation; the * Referral to another agency, or, interviewee's connection with the case; etc. If additional space is * and release of the juvenile. required, the reverse side of the form and then Continuation Sheets, Form 15.9, shall be used as needed. Cleared Other shall be indicated when one of the following sets of conditions exist: Signature of Person Interviewed-Investigating officers should, whenever possible, have the person interviewed sign and date the * Exceptional Clearance. When a case has progressed to a point interview statement. The following notation shall be included at the where further action cannot reasonably be taken, the case may end of each statement prior to the signature, "I have read and agree be cleared if all of the following circumstances exist: with my entire statement which I have made freely and voluntarily." The person interviewed shall initial any corrections made to the text * The identity of the perpetrator has definitely been of the statement and at the end of the last sentence on each page established, and, used to record the statement. * There is sufficient, admissible information and/or evidence to support an arrest and the filing of a complaint based upon 3.11.20-80 Distribution. the offense(s) under investigation, and, Original - Filed in appropriate section of the Detective's * A location at which the perpetrator could be arrested is Murder Book, Case Envelope, or Work Folder. known by the detective, and, * The reason that further action cannot be taken is outside of 3.14.0 FOLLOW-UP INVESTIGATION, FORM 3.14. police control.

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Note: Some examples where further action would not be more reports involving the same victim, or to list the status possible are: of two or more missing juveniles.

* Death of the perpetrator. * When the perpetrator has been arrested and the complaint * Perpetrator serving time in another jurisdiction and the filed, all cases that the perpetrator has committed shall be release cannot be obtained. cleared. * Extradition is denied. * The first DR number issued in the series of crimes covered * Victim refuses to cooperate and for this reason a by the report shall be shown at the upper right corner of complaint cannot be obtained. the report and shall be known as the "MASTER DR NUMBER." * Modus Operandi Clearance. When a complaint has been * The check box, "MULTIPLE" shall be checked. issued for a suspect in custody whose M.O. is so distinct that it * Cases shall be listed in the same sequence in which DR virtually identifies him/her as the perpetrator of other crimes of numbers were issued. a similar nature, and that information is corroborated by * Those crimes cleared by arrest shall be listed under the additional evidence or specific admissions for each crime, and heading Cleared by Arrest, in DR number sequence. each crime has been reported, the case(s) may be cleared. * Those crimes cleared other shall be listed under the heading Cleared Other, in DR number sequence. Note: The concerned detective must verify any additional * Those crime reports unfounded shall be listed under the evidence or specific admissions. heading Unfounded, in DR number sequence. * Those crime reports classified as investigation continued Investigation Continued shall be indicated when the case has not shall be listed under the heading Investigation Continued, been cleared and the investigation is continuing. in DR number sequence. * In all cases, the information on each case shall be listed in Report Unfounded shall be used to indicate that the crime or seven columns as follows: incident alleged in the original report did not occur. Type Adding or Correcting Information. When the Follow-Up of Date Investigation, Form 3.14, is used only to correct or add information P/T/D DR No. Crime R.D. Vict. Orig.Rpt. Value to an original report, the reporting employee shall: * When there is a partial recovery of property, Item numbers * Complete the top portion of the report (through Case Status). recovered shall be inserted on the line directly below the * Enter the additional or corrected information in the space DR number, followed by the item number(s) of the provided, if appropriate (in the section outlined by bold lines). recovered property exactly as they appeared on the * Clarify the additions or corrections as necessary in the narrative. original or connecting reports. * Recovered firearms shall be properly itemized and appear 3.14-12 Completion-Listing Property (Including Cash). in conjunction with the related DR number. * The value of the reported missing property shall be Recovered Property. Partial recoveries shall be listed by the recorded, followed by the value of the property recovered original item number only. The total value of the recovered items or deleted, for each report. shall be indicated. When additional space is required, the Continuation Sheet, Form Note: Total recoveries need not be itemized in the body of the 15.9, shall be used. The "MASTER DR NUMBER" shall be placed report. The total value of the recovered property shall be indicated. in the upper right corner of that report. The first entries in the body of the report shall repeat the names and booking numbers of any Additional Loss. When additional property loss is reported, the arrestees, and shall contain the notation that the report is a reporting officer shall: continuation of a Follow-up Report. * Explain why the report is being made after the completion of the original report. 3.14-80 Distribution - General. The distribution shall be the same * List each item numerically continuing the sequence started in as that of the original report. the original report. * Give a complete description of the property including all serial Exceptions: numbers or other marks of identification (Manual Sections * When narcotics are involved, one copy shall be sent to the 5/030.35, 5/030.40). Area Narcotics Enforcement Detail. * Include the value of each item. * When the previously made report is a "shots fired" report, the follow-up report shall not be distributed to the Office Correcting or Adding to the Description or Value of Property. of the Chief of Police. The item of property shall be identified as follows: * When the follow-up report reclassifies a crime, one copy of the report shall be forwarded to the analytical unit, Area * The original item number and value. of occurrence. * The name of the item. * When used to reclassify a crime to a homicide, the face * The entire item description including the corrected or added sheet of the original crime report must accompany the information. Form 3.14, one copy to be sent to Information Technology Division. Note: When correcting property descriptions or serial numbers, list both original and corrected versions. Note: When this form is used to record information concerning a blood sample taken from a prisoner at his/her request, the 3.14-16 Completion - Multiple Follow-up Report. This form may distribution shall be the same as for the be used as a multiple follow-up to clear two or more crime Driving-Under-the-Influence Arrest Report, Form 5.2.5. reports involving the same suspect(s), to unfound two or EXTRA COPY DISTRIBUTION

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1 - Commanding Officer, Area Detective Division, when the 3.14.2 TANGO UPDATE SHEET, FORM 3.14.2. report lists multiple clearances. 1 - Area Detective Division when the report lists multiple 3.14.2-01Use of Form. This form is used by Commercial Crimes clearances. Division to add, delete, or change information in the 1 - Investigating officers assigned to a case, when the case is Automated Worthless Document Index computer files. cleared by the investigating officers from another division. 3.14.2-80Distribution. 2 - Los Angeles County Sheriff's Office, Detective 1 - Original, Commercial Crimes Division. Headquarters Bureau, 211 West Temple Street, when a 1 - TANGO update. burglary, theft, or loss of County property is involved. 1 - Robbery-Homicide Division, when related to a Death 2 - TOTAL Report (Manual Section 5/3.11-10), or to any crime involving a death. 3.15.0 INJURY INVESTIGATION, FORM 3.15. 1 - Coroner's Office, when related to a Death Report. 1 - Robbery-Homicide Division, when crime is robbery, 3.15-01 Use of Form. This form is used by officers when: pursesnatch, or drunk-roll. * An illness or injury involves, or might involve, further 1 - Robbery-Homicide Division, when related to any case police investigation. involving rape. * An illness or injury might result in liability to the City. 1 - Department of Motor Vehicles, Vessel Registration * A person has attempted suicide. Section, P.O. Box 780, Sacramento, California, 95804, * A person has an epileptic seizure. when the property taken is a boat. * A juvenile may have been the victim of sexual molestation 2 - Supply Division, when Department equipment is or physical or mental abuse, and a crime report is not recovered. completed (Manual Section 4/218.52). 1 - Commercial Crimes Division, when checks, checkwriting equipment, airline tickets, airline ticket-validation Note: In cases of injuries resulting from animal bites, for equipment, credit cards, or blank prescription forms are notification, see Manual Section 4/204.40 "ANIMAL BITES." stolen or recovered. 1 - Valley Forgery Section, Operations-Valley Bureau, when An Injury Investigation is not necessary when other police reports, checks, checkwriting equipment, airline tickets, airline such as traffic, arrest, or crime reports, are made setting forth the ticket-validation equipment, credit cards, or blank circumstances of . In epilepsy cases, an Injury prescription forms are stolen or recovered in Investigation, Form 3.15, or a Prisoner Injury or Illness Report, Operations-Valley Bureau. Form 6.34, shall be made regardless of the making of other reports. 1 - Burglary-Auto Theft Section, Pawnshop Unit, when a detective releases a hold on property from a pawnshop. 3.15-10 Completion - General. A separate report is required for 1 - The Gun Unit, Detective Support Division, when the report each injury or ill person. When more than one person is lists a firearm. injured or becomes ill in a single incident, or a series of 1 - Concerned Property unit, when the report lists a firearm directly connected incidents, and the primary report description. contains all of the circumstances surrounding the 1 - Listed detective division investigating the original incident(s), the words "See Injury Investigation (insert stolen/lost report of a firearm. name of victim on primary report)" shall suffice for the story on additional Injury reports. 3.14-82 Distribution - When Used to Report Juveniles Missing Over 30 Days. 3.15-12 Completion - Armed Forces Personnel. All reports 1 - Original, Automated Records Section, Records and involving Armed Forces personnel, including civilian Identification Division, employees, shall contain the following information: 1 - (For each package) Area Detective Division. 1 - Records Unit, Area of occurrence. * Name, rank or rate, and serial number of the injured. * Complete mailing address of the injured. 3 - TOTAL * Commanding officer's name. * Whether wearing civilian clothes or uniform. 3.14-84 Distribution - Missing Persons (other than juveniles * Whether injured had pass, liberty card, furlough papers, or missing over 30 days) - (Manual Section 5/3.16-84) leave papers. * Time and geographic location of injury. 3.14-92 Distribution - When Used as a Multiple Follow-up * Geographic location of treatment. Report. 3.15-14 Completion - DR Numbers. Each report requires a ALL DIVISIONS separate DR number, except when more than one person is 1 - Original, Records and Identification Division, Automated injured or becomes ill in a single incident, or a series of Records Section. directly connected incidents. When the latter occurs, all 1 - Information Technology Division. reports shall bear the same DR number. 1 - Commanding officer, Area Detective Division. 2 - Detective Division, Area of occurrence. When a related report, which requires a DR number, is 1 - Records Unit, Area of occurrence. made in connection with an Injury Investigation, the Injury 6 - TOTAL, plus (Extra copy distribution) Investigation shall bear the same DR number as the connecting report.

EXTRA COPY DISTRIBUTION Exception: When an Injury Investigation and a Bicycle 4 - Labor Liaison Section, the Assistant to the Director, Office Investigation are made at the same time, the Bicycle Investigation of Operations, when labor dispute involved. shall bear the DR number assigned to the Injury Investigation 1 - Robbery-Homicide Division, when related to any case (Manual Section 5/040.56). involving rape.

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3.15-80 Distribution - General. This form may also be used as a follow-up report to the original missing person report. ALL AREAS 1 - Original, Records and Identification Division, Automated 3.16-10 Completion - General. A separate report is required for Records Section. each person reported as missing. The Area of occurrence 1 - Information Technology Division. of this report shall be determined by the residence address 1 - Detective unit, Area of occurrence. of the missing adult or juvenile. 1 - Records unit, Area of occurrence. 3.16-11 Completion - Follow-Up Report. When used as a 4 - TOTAL, plus (Extra Copy Distribution). follow-up report, the reporting officer shall check the "Follow-Up Report" box in the upper left corner, record EXTRA COPY DISTRIBUTION appropriate information in the lower portion of the report, 3 - Labor Liaison Section, the Assistant to the Director, Office and cause the report to be distributed as per Manual of Operations, when labor dispute involved. Section 5/3.16-84. 1 - Robbery-Homicide Division, when victim is "Jane" or "John Doe." 3.16-12 Completion - DR Numbers. Each report requires 1 - Division of Driver's Licenses, Department of Motor assignment of a Miscellaneous DR number. Vehicles, 3500 South Hope Street, via United States mail, in all epilepsy cases. DR numbers for Missing/Found Persons Investigations shall be 1 - County Health Department, Food and Drug Division, 313 obtained through ADRIS from the records unit of the geographic N. Figueroa, Rm. 322, when food poisoning involved. Area in which the original report is submitted for distribution. Only 1 - City Attorney's Office, Public Liability Section, when a related Follow-Up Investigation, Form 3.14; Arrest Report, Form illness or injury might result in liability to the City. 5.2; or Property Report, Form 10.1, shall bear the DR number 1 - Area Narcotics Enforcement Detail, when narcotics assigned to the Missing/Found Persons Investigation, Form 3.16. involved. 1 - Concerned investigating officers (Manual Section 5/090), Note: Prior to obtaining a Miscellaneous DR number for a when aircraft or train accidents are involved. Missing/Found Person investigation, the reporting employee shall 1 - Juvenile Division, when the victim is a juvenile. secure authorization to do so from the Missing Persons Unit, DSD. The name and serial number of the Missing Person Unit employee 3.15-82 Distribution - Further Police Investigation Required. authorizing the use of a DR number shall be placed on the Missing/Found Persons Investigation, Form 3.16, in the format field ALL AREAS entitled "Sources Checked-Missing Persons." Geographic Area 1 - Original, Records and Identification Division, Automated records unit personnel shall not issue a DR for use on a Records Section. Missing/Found Person Investigation, Form 3.16, unless 1 - Information Technology Division. authorization to do so has been granted by the Missing Persons 2 - Detective unit, Area of occurrence. Unit, DSD. 1 - Robbery-Homicide Division. 3.16-15 Completion-When Used as a Follow-up to Original 1 - Records unit, Area of occurrence. Missing/Found Persons Reports, Form 3.16. 6 - TOTAL, plus (Extra Copy Distribution) The Form 3.16 may be used when reporting a follow-up to a missing/found persons investigation. The Detective completing the EXTRA COPY DISTRIBUTION report shall: 3 - Labor Liaison Section, the Assistant to the Director, Office of Operations, when labor dispute is involved. * Check the box entitled "Follow-up Report." 1 - Robbery-Homicide Division, when victim is "Jane" or * Complete the lower portion of the form designated "To be "John Doe." Completed by Detective." 1 - Division of Driver's Licenses, Department of Motor * Record, in space provided, interviews regarding the Vehicles, 3500 South Hope Street, via United States mail, missing person. in all epilepsy cases. 1 - City Attorney's Office, when an illness or injury might Note: When more than three contacts are made, additional result in liability to the City of Los Angeles. This copy interviews shall be numbered in sequence and recorded on the shall be placed in a sealed manila envelope and forwarded reverse side of the report. through Department mail to the Public Liability Division, City Attorney's Office, City Hall. (All copies of this report * When the case is cleared, check the appropriate box shall be marked "Confidential" in the left side margin.) indicating the reason for the clearance, and shall record in 1 - Area Narcotics Enforcement Detail, when narcotics are the space provided the date, his/her name and serial involved. number, and the disposition. 3 - Concerned accident investigating officers (Manual Section * Record additional information relative to the investigation 5/090), when aircraft or train accidents are involved. in the space provided for comments. * When requesting cancellation of a teletype, record his/her 3.16.0 MISSING/FOUND PERSONS INVESTIGATION, name and serial number in the space entitled "Bdcst 4,5,6 FORM 3.16. B4." The date and time of the request shall be entered in the appropriate space. 3.16-01 Use of Form. This form is used by officers to record information relative to adults and juveniles who are reported missing (Manual Sections 4/218, 4/712). 3.16-80 Distribution - Adult Missing Persons. 2 - Original and 1, Missing Persons Unit, Detective Support Division. Note: Missing persons are to be reported on this form only upon the 1 - Records and Identification Division, Automated Records advice of the Missing Persons Unit, Detective Support Division. Section. 1 - Information Technology Division.

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1 - Records Unit, Area of occurrence. A complete form shall be distributed when the following reports are 5 - TOTAL, plus completed:

3.16-82 Distribution - Missing Juveniles. * Crime (other than the Preliminary Investigation Report 2 - Original and 1 detective unit, Area of occurrence. (PIR), Form 3.1). 1 - Records & Identification Division, Automated Records * Missing Person. Section. * Lost, Found, or Recovered Property (other than the PIR). 1 - Missing Persons Unit, Detective Support Division. * Evidence, when a firearm is surrendered for disposal. 1 - Information Technology Division. 3.17-80 Distribution. 1 - Records Unit, Area of occurrence. 1 - Original to reporting person, violent crime victim, or a member of the victim's family. 6 - TOTAL, plus 1 - TOTAL 3.16-84 Distribution - When Used as a Follow-up Report. 3.18.0 VICE REPORT, FORM 3.18. MISSING ADULTS 3.18-01 Use of Form. This form shall be used by officers to report 1 - Missing Persons Unit, Detective Support Division. the existence of a vice condition reported to or observed by 1 - Records and Identification Division, Automated Records an officer, except when an arrest is made at the time of the Section. violation. Additionally, this form shall be used to report 1 - Information Technology Division. vice conditions outside the City, but within Los Angeles 1 - Records Unit, Area of occurrence. County, which come to the attention of officers of this 4 - TOTAL Department. Note: When a crime other than vice has been committed in MISSING JUVENILES connection with the vice condition or activity and the name of the 1 - Records and Identification Division, Automated Records victim is known, the appropriate crime report shall be made in Section. addition to the Vice Report. 1 - Detective division of occurrence. 3.18-10 Completion - General. The Vice Report shall be 1 - Information Technology Division. completed in the following manner: 1 - Records Unit, Area of occurrence. * All known information relative to suspects, location, time, 4 - TOTAL type of activity, and methods of operation shall be 3.16-86 Distribution-When Used as a Found/Unidentified included. Persons Report. * When the Vice Report is used to report vice conditions outside the City, but within Los Angeles County, the word FOUND ADULTS "Outside" shall be substituted for "Area" and shall also be 1 - Records and Identification Division, Automated Records written above the DR number. The Commanding Officer, Section. Vice Division, shall forward the vice information to the 1 - Missing Persons Unit, Detective Support Division concerned law enforcement agencies. 1 - Records Unit, Area of occurrence. * When requesting a "Vice Report, Form 3.18, DR Number" from the Vice Enforcement Coordinator's Aide, Vice 3 - TOTAL Division, the requester's name, serial number, unit of assignment, the type of violation, and the location of the FOUND JUVENILES occurrence shall be provided. 2 - Original and 1, detective division, Area of occurrence * Violations at different locations shall be reported on 1 - Records and Identification Division, Automated Records separate Vice Reports bearing separate DR numbers. Section * In cases when a Vice Report and a crime report are taken 1 - Records Unit, Area of occurrence for the same offense, a Vice DR number shall be obtained 1 - Missing Persons Unit, Detective Support Division for the Vice Report, in addition to the DR number for the crime report. These DR numbers shall be cross-referenced 5 - TOTAL in each report. * When narcotics and vice activity are complained of at the 3.16.2 MISSING/FOUND PERSON TELEPHONE REPORT, same location, the Narcotics Report, Form 3.19, shall be FORM 3.16.2. completed and the vice activity shall be included in the narrative portion of the report. The narcotics activity shall 3.16.2-01Use of Form. This form is used to record temporary be investigated by narcotics investigating officers; if the information regarding a missing or found person (Manual vice condition continues to exist at the conclusion of the Section 4/712.10). narcotics investigation, the concerned investigating officer 3.16.1-80Distribution. shall complete a Vice Report, Form 3.18, including the 1 - Missing Persons Unit, Detective Support Division. vice information. A Vice DR number shall be obtained and the Form 3.18 distributed in the appropriate manner. 1 - TOTAL 3.18-12 Completion - When Used as a Follow-up to Original Vice Report, Form 3.18. When a vice investigation is not 3.17.0 VICTIM'S REPORT MEMO, FORM 3.17. closed out within 30 days after being reported, 3.17-01 Use of Form. This report informs persons of the procedure investigating officers shall: for requesting or supplementing information on police * Complete an additional Form 3.18. Every 30 days reports, and notifies victims or their families of the victim thereafter, an additional Form 3.18 shall be completed indemnification program. until the case is closed out.

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Officers who desire to use the abbreviated Vice Report, Form 3.18 Note: Normally, only boxes marked with an asterisk shall be (Follow-Up), reporting procedure shall: completed when this report is used as a follow-up; additional boxes shall be completed when the information is not included * Obtain supervisory approval. on the original or previous follow-up Form 3.18. * Complete the top half of the Form 3.18 according to existing requirements. * List the date and time of each investigation at the * Enter brief investigation results under the heading concerned locations and the work hours expended on each "Investigation." vice investigation during the preceding 30 days, in the * Enter a short summary under the heading "Summary of narrative portion of the report. Investigations." * Complete a minimum of eight field investigations (i.e., * Enter a brief explanation for clearing the case under the stakeout, interview of witnesses, etc.) for each 30-day heading "Reason for Clearing Case." period. * Report the number of arrests and hours worked at the * When known, conduct an interview of the complainant and complained of location. witnesses. * When known, identify all suspects and record pertinent Vice supervisors shall ensure that prior to approving use of the information about them. abbreviated format, approval is requested and received from the * Record miscellaneous information such as DMV and utility concerned Area commanding officer. check information. 3.18-80 Distribution - General. 3.18-13 Completion of Vice Report, Form 3.18 (Follow-Up), 2 - Commanding officer, Area of occurrence. When Abatement Proceedings are Initiated. When a 1 - Commanding officer, concerned operations bureau. vice complaint reported on a Vice Report, Form 3.18, 1 - Vice Division. results in the initiation of an abatement proceeding, the 1 - Commanding Officer, Detective Bureau. investigating officer shall immediately complete a Vice 5 - TOTAL Report, Form 3.18 (closeout), using the "closed other" justification category stating "closed pending abatement" 3.18-82 Distribution - "Outside." in the narrative. 2 - Commanding Officer, Vice Division. 1 - Commanding officer concerned operations bureau. Vice Reports, Form 3.18, shall be completed quarterly from the date 1 - Commanding Officer, Detective Bureau. initiated, until the case is concluded. 4 - TOTAL Upon conclusion of abatement proceedings, complete a Vice Report, Form 3.18 (follow-up), summarizing the final results of the 3.18-84 Distribution - When Used as a Follow-Up or Closeout. proceedings. 1 - Commanding Officer, Detective Bureau. 1 - Commanding officer, concerned operations bureau. Note: No minimum number of investigations are required during 1 - Commanding Officer, Vice Division. abatement proceedings. 1 - Commanding officer, Area of occurrence. 3.18-14 Completion - When Status of the Case is "Closeout." 4 - TOTAL When the status of the case is "Closeout," the Vice Report Note: For each distribution, all copies shall be forwarded in plain, shall contain: sealed manila envelopes. The reporting officer shall be responsible for the security of the information during the reproduction and * When known, the exact street address of the alleged distribution of the Vice Report. violation. * The identity of all known suspects. 3.19.0 NARCOTICS REPORT, FORM 3.19. * The name of the establishment involved, if any. * The tax, license, and permit information including the type, 3.19-01 Use of Form. This form shall be used by officers to report number and name of the person to whom the license or the existence of narcotics activity reported to or observed permit was issued. by an officer, except when an arrest is made at the time of * When the complainants is reinterviewed, the name and the violation. Additionally, this form shall be used to address of the complainant. report narcotics conditions outside the City which come to * The "Investigator's Checklist" completed for the closeout. the attention of officers of this Department. * A brief summary of the entire investigation. * The reason for closing the case. 3.19-10 Completion - General. The Narcotics Report shall be * The total number of investigations conducted and work completed in the following manner: hours expended. * All known information relative to suspects, location, time, 3.18-15 Completion of Abbreviated Vice Report, Form 3.18 type of activity, and methods of operation shall be (Follow-Up) When used to Document Vice included. Investigations at Locations Where Chronic Vice * When the Narcotics Report is used to report narcotic Conditions Exist. The abbreviated Vice Report may be conditions outside the City, the word "Outside" shall be used by officers to report an existing recurring vice substituted for "Area" and shall also be written above the condition in which at least one Form 3.18 has been DR number. The Commanding Officer, Narcotics prepared identifying that condition during the preceding 12 Division, shall forward the narcotics information to the month period. The abbreviated reporting procedure may be concerned law enforcement agencies. used only on the "Summary of Investigation" portion of * The officer's name, serial number, and unit shall be the Vice Report, Form 3.18 (Follow-Up), and not on the provided to the Narcotics Information Network (NIN) original of the Vice Report, Form 3.18, reporting the Unit, Narcotics Division, when requesting a "Narcotics DR condition. Number." The type of violation and the location shall not be given.

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Note: N I N is closed 2400-0800. Narcotics reports completed abatement" in the narrative. A Narcotics Report, Form between these hours shall be left with the Watch Commander, 3.19, shall be completed quarterly from the date the who will arrange for the procurement of the DR number. abatement procedure is initiated, until the case is concluded. * Violations at different locations shall be reported on separate Narcotics Reports bearing separate DR numbers. Note: Before abatement proceedings are initiated, Narcotics * In cases when a Narcotics Report and a crime report are Division personnel shall contact the Vice/Narcotic Civil Abatement taken for the same offense, a Narcotics DR number shall Coordination Team. Upon conclusion of abatement proceedings, a be obtained for the Narcotics Report, in addition to the DR Narcotics Report, Form 3.19, (follow-up) shall be completed to number for the crime report. These DR number shall not summarize the final results of the investigation. be cross referenced on related reports. * Upon receipt of the Narcotics Report, the Officer in 3.19-80 Distribution - General. Charge, Field Enforcement Section, concerned bureau 1 - Original, OIC, Concerned Bureau Field Enforcement narcotics unit commanding officer shall cause the reported Section, Narcotics Division. narcotics activity to be investigated. 1 - Commanding Officer, Field Enforcement Section, * Upon receipt of the Narcotics Report, the concerned Narcotics Division. narcotics investigating officer shall check with the 1 - Concerned Bureau Field Enforcement Section, Control Narcotics Intelligence Network Unit, Narcotics Division, Unit. as soon as practicable, to determine if the reported narcotics activity is being investigated by another unit. 3 - TOTAL * When narcotics and vice activity are complained of at the 3.19-82 Distribution-"Outside." same location, the Narcotics Report, Form 3.19, shall be 1 - Original, Commanding Officer, Field Enforcement Section, completed and the vice activity shall be included in the Narcotics Division. narrative portion of the report. The narcotics activity shall 1 - Department Narcotics Coordinator. be investigated by narcotics investigating officers; if the 1 - Gang Information Section. vice condition continues to exist at the conclusion of the narcotics investigation, the concerned investigating officer 3 - TOTAL, plus shall complete a Vice Report, Form 3.18, including the vice information. A vice DR number shall be obtained and 1 - Commanding Officer, Vice Division, when report contains the Form 3.18 distributed in the appropriate manner. information relative to both vice and narcotic activity. 3.19-12 Completion - When Used as a Follow-Up to Original 13.19-83 When the Suspect is a Juvenile. Narcotics Report Form 3.19. When a narcotics 1 - Original, Commanding Officer, Field Enforcement Section, investigation is not closed out within 30 days after being Narcotics Division. reported, investigating officers shall: 4 - Commanding Officer, Juvenile Division. 1 - Gang Information Section. * Complete an additional Form 3.19. Every 30 days thereafter, an additional Form 3.19 shall be completed 6 - TOTAL until the case is closed out. 3.19-84 Distribution - When Used as a Follow-up or Closeout. * List the date and time of each investigation at the 1 - Original, Commanding Officer, Field Enforcement Section, concerned location and the work hours expended on each Narcotics Division. narcotics investigation during the preceding 30 days. 1 - Concerned Bureau Field Enforcement Section, Control * When known, conduct an interview of the complainant and Unit. witnesses. * Identify all known suspects and record pertinent 2 - TOTAL information about them. * Record miscellaneous information such as DMV and utility Note: For each distribution, all copies shall be forwarded in plain, check information. sealed manila envelopes. The reporting officer shall be responsible 3.19-14 Completion - When Status of the Case is "Closeout." for the security of the information during the reproduction and When the status of the case is "closeout," the Narcotics distribution of the Narcotics Report. Report shall contain: 3.19.1 CITYWIDE NUISANCE ABATEMENT PROBLEM * When known, the exact street address of the alleged PROPERTY REFERRAL, FORM 3.19.1. violation, if not included on the original Form 3.19. * The identity of all known suspects. 3.19.1-01Use of Form This form is used to document a location or * The name of the establishment involved, if any. property which is a public nuisance and may require * When the complainant is reinterviewed, the name and abatement, CUP review, or nuisance abatement revocation address of the complainant, if not included on the original review procedures. Form 3.19. * The "Investigator's Checklist" completed for the closeout. 3.19.1-10Completion. The form shall be completed in the following manner, depending on the status of the process. * A brief summary of the entire investigation. * The reason for closeout, if not adequately covered by * When the status of the case is “Original,” the form shall be checking "Reason for Closeout" box. completed at the time the abatement is initiated; * When the status of the case is “Follow-up,” the form shall be 3.19-15 Completion of Narcotics Report, Form 3.19, When completed every 90 days from the date the investigation was Abatement Proceedings are Initiated. When a narcotics initiated. A summary of progress achieved shall be documented in complaint reported on a Narcotics Report, Form 3.19, the space provided; and, results in the initiation of an abatement proceeding, the * When the status of the case is “Closeout,” the form shall be investigating officer shall immediately complete a completed when the investigation is closed. A summary of the Narcotics Report, Form 3.19 (Closeout), using the "Closed by Abatement" category, stating "closed pending

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progress achieved for the entire investigation shall be included in 3.21-10 Completion - General. A separate letter shall be the space provided. completed for each violation of Section 41.23 (LAMC) (Trespassing) and served on each individual violator. 3.19.1-80Distribution. 1 - Original, Department Abatement Coordinator, 3.21.80 Distribution. Commanding Officer, Vice Division. 1 - Original, retained by division's subpoena control officer. 1 - Copy, Narcotics Division, Citywide Nuisance Abatement 1 - Copy, violator. Unit. 1 - Copy, division's front desk. 1 - Copy, initiating Department entity. 3 - TOTAL 1 - Copy, Bureau Abatement Coordinator (BAC). 4 - TOTAL 3.23.0 INFORMANT INFORMATION FORM, FORM 03.23.0. 3.20.0 DISCHARGE OF FIREARM REPORT, FORM 3.20. 3.23.01 Use of Form. This form documents informant information 3.20-01 Use of Form (Manual Section 4/244). This form is used to and shall be completed by a Department employee prior to report all cases of discharge of firearms, except: utilizing an informant. * When other reports requiring a DR or booking number give 3.23.10 Completion. Completion of this form is self-explanatory the full details of such discharge of firearms. and it includes mandatory completion of the following fields: Name of informant, date of birth, and any Note: In such cases, a complete set of all reports must be AKA/moniker information. Employees shall attach a distributed as stated in Manual Section 5/3.20-80 in addition to record of the informant’s criminal history to the Informant the regular distribution. Information Form prior to submitting it to ND. * When the discharge of a firearm occurs on an established target range. 3.23.80 Distribution. The original is filed in the Informant Control * While conducting authorized ballistics tests. Package, which is maintained by the originating * While legally engaged in sports activities. Area/division commanding officer, and a copy is submitted * Under circumstances authorized by a permit from the to ND for entry into the CITSD. Board of Police Commissioners. 3.20-10 Completion. (Manual Section 4/244.50) 1 - Original, originating commanding officer. 1 - Copy, Commanding Officer, ND. 3.20-80 Distribution. (Manual Section 4/244.55) 2 - TOTAL 1 - Original, Records and Identification Division, Automated Records Section. 1 - Detective division, Area of occurrence. 3.23.01 INFORMANT ADMONISHMENT AND CONSENT 1 - Commanding Officer, Training Division. SEARCH FORM, FORM 3.23.01 3 - TOTAL, plus (Extra Copy Distribution) 3.23.01-01 Use of Form. This form shall be used to document the agreement between an informant and the Department. EXTRA COPY DISTRIBUTION (Los Angeles Police Officer Note: For completion, see Volume IV of the Informant Manual. Involved) 1 - Commanding Officer of each officer involved; to be 3.23.02 INFORMANT ADMONISHMENT AND CONSENT reviewed and initialed by the commanding officer and SEARCH FORM – SPANISH, FORM 3.23.02 forwarded to the Commanding Officer, Chief of Staff. 1 - Commanding Officer, Internal Affairs Group. 3.23.02-01 Use of Form. This form shall be used to document the 1 - Commanding Officer, Detective Bureau. agreement between a Spanish-speaking informant and the 1 - Concerned officer's bureau commanding officer. Department. 1 - Office of the Chief of Police. Note: For completion, see Volume IV of the Informant Manual. EXTRA COPY DISTRIBUTION (Other) 1 - Commanding Officer, Detective Support Division, when 3.23.03 EXCEPTIONAL HANDLING REPORT, FORM Armed Forces personnel are involved. 3.23.03 1 - Police Commission, when special officer holding Police Commission permit is involved. 3.23.03-01 Use of Form. This form shall be used to document the 1 - Commanding Officer, Detective Bureau, when homicide officer’s initial contact with the informant, the involved unless already included in normal or extra copy supervisor/informant’s initial meeting, a summation of the distribution. informant’s background, the nature of the handling 1 - Commanding officer, concerned geographic bureau, when request, and the informant’s past accomplishments and homicide involved, unless included in normal or extra future expectations. copy distribution. Note: For completion, see Volume IV of the Informant Manual. 3.21.0 TRESPASS WARNING LETTER, FORM 3.21. 3.23.04 INFORMANT PAYMENT FORM, FORM 3.23.04 3.21-01 Use of Form. This form is used to issue a 30-day warning to persons who trespass on Housing Authority property in 3.23.04-01 Use of Form. This form shall be used to record payments accordance with Los Angeles Municipal Code (LAMC) made to an informant. Section 41.23 (Trespass on Housing Authority Property). Note: For completion, see Volume IV of the Informant Manual.

3.23.05 INFORMANT CONTACT FORM, FORM 3.23.05

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3.23.05-01 Use of Form. This form shall be used to document all The bureau Report Auditor shall complete the distribution informant contacts, except for the initial of the reports as follows: supervisor/informant meeting, which is documented on the Exceptional Handling Report. The form also serves as a 1 - Original, Records & Identification Division, Automated general log to record any other activity concerning the Records Section. informant and the investigation. 1 - Copy, traffic division of occurrence. Note: For completion, see Volume IV of the Informant Manual. 1 - Copy, Department of Transportation. 1 - Copy, California Highway Patrol (CHP). 3.23.06 INFORMANT CONTRACT COVER SHEET, FORM 4 - TOTAL 3.23.06 For distribution of extra copies, refer to the Department Traffic Manual. 3.23.06-01 Use of Form. This cover sheet precedes the Informant Contract Statement of Agreement and serves as a checklist 4.6.0 TRAFFIC ENFORCEMENT REQUEST, FORM 4.6. verifying that all required paperwork has been completed and approval signatures have been obtained. 4.6-01 Use of Form. This form is prepared by officers to record a request for traffic enforcement when the circumstances Note: For completion, see Volume IV of the Informant Manual. justify assignment to a traffic enforcement complaint officer. This assignment is justified when there is a pattern 3.23.07 INFORMANT FILE SIGN-OUT FORM, FORM of frequent violations in a particular area requiring 3.23.07 specialized techniques for appropriate enforcement. 3.23.07-01 Use of Form. This form shall be used to track informant This form is also prepared by officers assigned to traffic files that are checked out for review. enforcement complaint duty to record the circumstances of special traffic problems of a non-enforcement nature. Note: For completion, see Volume IV of the Informant Manual. 4.6-10 Completion. This form is completed by officers assigned 3.23.08 JUVENILE PARENTAL CONSENT FORM, FORM to traffic enforcement complaint duty after action is taken 3.23.08 on the complaint or non-enforcement problem.

3.23.08-01 Use of Form. This form grants parental authorization for a 4.6-80 Distribution. juvenile to become an informant. Note: For completion, see Volume IV of the Informant Manual. Central Bureau 1 - Original, Central Traffic Division. 3.23.09 INFORMANT CONTROL PACKAGE CHECKLIST, 1 - TOTAL FORM 3.23.09 South Bureau 3.23.09-01 Use of Form. This form consists of a checklist used to 1 - Original, South Traffic Division. ensure that the required forms are completed for each 1 - TOTAL informant prior to submitting the informant package for review. The form also specifies the location and order that Valley Bureau the required forms are placed within the informant 1 - Original, Valley Traffic Division. package. 1 - TOTAL West Bureau Note: For completion, see Volume IV of the Informant Manual. 1 - Original, West Traffic Division. 1 - TOTAL 5/400. TRAFFIC 4.07.0 NOTICE OF CORRECTION AND PROOF OF 4.03.1 MUNICIPAL SUPPLEMENT, FORM 4.03.1. SERVICE, FORM 4.07.0. 4.03.1-01Use of Form. This form shall be used on all traffic 4.07-01 Use of Form. This form shall be used to request correction collision reports that meet one of the following criteria: of an error or omission on a Traffic Notice to Appear, Form 4.50.0, and to notify the defendant of the change(s). * Any traffic collision involving a juvenile party; * Any traffic collision involving a juvenile passenger or 4.07-10 Completion. The use of the Notice of Correction and Proof witness subject to filing; of Service, Form 4.07.0, shall be limited to those errors * Any traffic collision where any party, passenger or witness which are entered into the ETRS. The form shall continue is booked; to be completed as outlined in Manual Section 4/320.80. * Any traffic collision that involves a Driving Under the Correction to fields not entered into ETRS, should be made Influence investigation; or on the goldenrod copy of the Traffic Notice to Appear * Any traffic collision involving a hit and run. Citation Booklet.

4.03.1-10Completion. The form shall be completed according to the 4.07-80 Distribution. provisions outlined in the Department Traffic Manual. 1 - Original, (white), attached to the original of the citation, submitted to the Traffic Court Liaison Unit (TCLU). 4.03.1-80Distribution. The original and all copies of the completed 1 - Duplicate, (pink), placed in the Departmental mail to be Municipal Supplemental shall be forwarded promptly to mailed to the defendant. the Report Auditor of the Bureau Traffic Division in which the traffic collision occurred. 2 - TOTAL

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4.8.0 SPECIAL EVENT CRITIQUE, FORM 4.8. * Deaths or felony arrests resulting from traffic or train accidents. 4.8-01 Use of Form. This form shall be used by supervisors * 23101 V.C. and 20001 V.C. involved in planning or working a special event to assist in * Hit-and-run misdemeanor cases when a complaint for an future planning. offense other than 20002 V.C. or 20008 V.C. is to be 4.8-80 Distribution. requested. 1 - Concerned operations bureau. 4.16-80 Distribution. 1 - Emergency Services Division (within two days following 1 - Original, Records and Identification Division, Automated the event). Records Section. 1 - Divisional file. 1 - Files, concerned collision investigation unit (Manual Section 5/090). 3 - TOTAL 2 - TOTAL, plus (Extra Copy Distribution) 4.8.1 PARADE AND SPECIAL EVENT SUPPLEMENTARY CRITIQUE, FORM 4.8.1. EXTRA COPY DISTRIBUTION 1 - Traffic Coordination Section, if a Class "K" accident. 4.8.1-01 Use of Form. This form is used by the field commander of 1 - Force Investigation Division, when related to an "In a parade or special event. Custody" Death Report (Manual Section 5/3.11-10). 4.8.1-80 Distribution. 1 - Original, Emergency Services Division. 4.28.0 RECORDS COPY TICKET, FORM 4.28. 1 - Concerned division commanding officer. 4.28-01 Use of Form. This form is a four-part request and receipt 2 - TOTAL for copies of police reports. This form is used by Records and Identification Division. 4.10.0 WARNING OF PARKING VIOLATION, FORM 4.10. 4.28-80 Distribution. 1 - (Blue) Fiscal Operations Division. 4.10-01 Use of Form. This card is completed by an employee when 1 - (Yellow) Police Report folder. a warning of parking violation is required (Manual Section 1 - (Pink) Attached to original police report to be reproduced. 4/384.05). This form is also used to inform citizens of their 1 - (White) to customer. pre-impound hearing rights. 4 - TOTAL 4.10-80 Distribution. 1 - Original, placed on the vehicle for the information of the driver. 4.35.0 REQUEST FOR WITHDRAWAL OF BLOOD, FORM 1 - Duplicate, file, Area of occurrence. 4.35. 2 - TOTAL 4.35-01 Use of Form. This form is used by officers when they find it necessary to request that a qualified person remove a EXTRA COPY DISTRIBUTION blood sample from an arrestee. 1 - Duplicate, mailed to registered and/or legal owner at discretion of Traffic Supervisor. 4.35-80 Distribution. 1 - Original to person being requested to administer a blood 4.12.0 ACCIDENT HISTORY OF (EMPLOYEE'S NAME test. AND NUMBER), FORM 4.12. 1 - TOTAL 4.12-01 Use of Form. This form is used by the Fleet Safety Coordinator, Traffic Coordination Section, Special 4.37.0 TRAFFIC COLLISION INFORMATION, FORM 4.37. Operations Bureau, to record accidents involving Department employees. 4.37-01 Use of Form. This form is issued to involved parties at the 4.12-80 Distribution. Distribution of this form shall be as scene of a traffic collision, if a traffic report is not taken, determined by the Fleet Safety Coordinator. or a copy of the CHP 555 is not issued. 4.15.0 RECORD OF TRAFFIC CITATION BOOKS, FORM 4.15. 4.37-80 Distribution. 1 - Original, given to each involved party. 4.15-01 Use of Form. This form is used by a watch commander to record all traffic citation books issued and received by the 1 - TOTAL watch commander. 4.15-80 Distribution. 4.37.1 TRAFFIC COLLISION INFORMATION-SPANISH, 1 - Original, watch commander's office. FORM 4.37.1 1 - TOTAL 4.37.1-01Use of Form. This form is used in the same manner as the 4.37, when appropriate. 4.16.0 TRAFFIC COLLISION - STATUS REPORT, FORM 4.16. 4.16-0 Use of Form. This form shall be used by officers to report 4.44.0 DISTRIBUTION TRANSMITTAL, FORM 4.44. a change in the status of traffic collision reports. 4.44-01 Use of Form. This form is used by accident investigation 4.16-2 Completion. A status Report, Form 4.16, shall be follow-up units as an internal control of traffic collision completed in the following cases: reports.

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4.45.0 CITATION CANCELLATION REQUEST, FORM 4.50.5-12Completion-Numerous Violations. When citing numerous 4.45. violations, the citing employee shall list each section number on a separate line, followed by a brief description. 4.45-01 Use of Form. This form is used to request the cancellation Correctable violations shall be indicated by checking the of a Traffic Notice to Appear(s), and absentee citation(s), appropriate "yes" or "no" check box to the left of each or an entire book of either citation. listed violation. (Manual Section 4/320.14) Note: VIOLATION(S) NOT COMMITTED IN MY 4.45-80 Distribution. The original and one copy of the form shall PRESENCE, DECLARED ON INFORMATION AND be approved by the citing employee's commanding officer BELIEF check box shall remain blank. (Manual Section and forwarded for final approval with all available copies, 4/320.38) except the book copy, to the commanding officer of the bureau in which the request was originated. 4.50.5-80Distribution. The original of the Continuation (green) shall Exception: If request involves absentee citations issued on a be attached to the back of the Traffic Notice to Appear vehicle during the period it was stolen, the commanding officer (green) by stapling in the lower left corner. The first copy need only review it and forward the original and one copy of the of the Continuation (white) shall be given to the defendant. approved request to the Parking Administrator, Department of The last copy of the continuation (goldenrod) shall be Transportation. The form shall be distributed as follows: stapled to the book copy of the citation (goldenrod).

2 - Original and one copy to the Parking Administrator, 4.70.0 REQUEST TO BE EXCUSED FROM TRAFFIC Department of Transportation. COURT APPEARANCE, FORM 4.70.0. 1 - Concerned bureau file. 4.70.0-01Use of Form. This form shall be completed by an officer 3 - TOTAL, plus (Extra Copy Distribution) who wishes to be excused from a traffic court appearance related to a traffic citation which does not involve a City Attorney subpoena or juvenile court case. EXTRA COPY DISTRIBUTION 1 - Concerned division, when a citation book issued by that 4.70.0-10Completion. (Manual Section 3/210.28) division is lost. 4.70.0-80Distribution. Note: Citation cancellation requests should be submitted to TCLU 1 - Original, applicable Court Liaison Unit. within of issuance to avoid the citation resulting in a 1 - Copy, Bureau. warrant. 1 - Copy, Area/division. 1 - Copy, Employee. A copy of all approved or disapproved requests shall be retained by the final reviewing authority in accordance with Section 12.3 of the 4 - Total Los Angeles Administrative Code, Records Management Program. "Citation Cancellation Requests" shall be included on the Records Retention Schedule, Form General 60, as required by the Los 5/500. ARREST AND IDENTIFICATION Angeles Administrative Code.

4.50.0 TRAFFIC NOTICE TO APPEAR, FORM 4.50. 5.1.0 LOS ANGELES CONSOLIDATED BOOKING FORM, (Manual Sections 3/202.70, 4/318, 4/320). FORM 5.1. (LONG)

4.50.5 CONTINUATION OF NOTICE TO APPEAR, FORM 5.1-01 Use of Form. This form is combined with the Arrest 4.50.5. Report, Form 5.2; the Disposition of Arrest and Court Action Report, Form 5.9; and the Investigator's Final 4.50.5-01Use of Form. This form is used as a continuation page for Report, Form 5.10. When any of these forms are required, the Traffic Notice to Appear when citing for: the Form 5.1 is a booking slip used: * Complex traffic infractions, * Numerous mechanical infractions, and/or * To record the taking of a person into the custody of the * Misdemeanor traffic violations which do not require booking Department. (Manual Section 4/320.12). * As a receipt for any property taken from an arrestee and not reported on other property forms. Exception: The Nontraffic Notice to Appear, Form 5.2.2, shall be * To book an arrestee directly into the County Jail System and to used for citing combined Marijuana/traffic offenses. record the service of a felony warrant on a prisoner in the 4.50.5-10Completion-General. When using the Continuation Form, custody of the Sheriff. the citing employee shall enter the citation number, date and non-military time, case number (e.g., DR. No.), if When any of the above forms (Form 5.2, Form 5.9, or Form 5.10) applicable, defendant’s name, and officer's name (printed are not required for the processing of the booking charge, the payroll signature).Circle the “M” or “I” to denote whether form(s) shall be removed from the booking slip prior to booking. a violation is a misdemeanor or an infraction. The name of When none of these forms are required, the Form 5.1.1 (Manual the arresting officer shall be completed if different from Section 5/5.1.1) shall be used in lieu of the Form 5.1. the citing officer, and the date indicated if the citation is issued on a date other than the actual date of the violation. Exception: Whenever the completion of an Arrest Report, Form 5.2, AND a Booking Slip, Form 5.1, are required AND BOTH Note: The actual date of the violation shall be completed in the space forms remain in the Area of arrest or booking, the Form 5.1 shall be provided on the top portion of the form. stapled to the Arrest Report, Form 5.2, prior to delivery to Records and Identification Division. Metropolitan Jail Section and Valley Section, Jail Division, are exempt from this procedure.

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In those cases where the Form 5.1 and the Form 5.2 DO NOT * On charges requiring prints and photos (Manual Sections remain in the same Area of arrest or booking, those forms shall be 4/625.10, 4/625.20, 4/635.25), this page shall be completed processed in the normal manner. and forwarded to Records and Identification Division, Criminal Identification Section. 5.1-10 Completion. * Page 1a - Arrest Report, Form 5.2 (Manual Section 5/5.2). Booking General. (Manual Section 4/604) * Page 1b - Disposition of Arrest and Court Action Report, Form Types of Bookings. (Manual Section 4/606) 5.9. Booking Charges. (Manual Section 4/610) * Required for all juvenile arrests. Booking Military Personnel. (Manual Section 4/615) * The form shall be forwarded to the concerned investigative Custody Record as Photo Memorandum. (Manual Section 4/635) unit. Outside Booking. (Manual Sections 4/604.45,4/725.50) * The disposition shall be entered by the concerned Juvenile Booking. (Manual Section 4/604.42) investigating officer and the form forwarded to Juvenile Felony Warrant, Prisoner in County Jail. (Manual Section Records Section, Records and Identification Division, with 4/725.50) the concerned arrest reports. Property Taken from Arrestee. (Manual Section 4/645.20) * Page 1c - Investigator's Final Report, Form 5.10 (Manual Section 5/5.10). * Page 2 - C.I.I. Arrest Notification. To Records and Identification 5.1-80 Distribution. Division, Criminal Identification Section. * Page 3 - Prisoner's Property Identification. Adult Arrestees. * Retained with the juvenile's property package. * Page 1 - Booking and Identification Record. To Records and * Stapled to the Jail Custody Record, Page 5, and forwarded Identification Division. to Records and Identification Division, Automated Records * Page 1a - Arrest Report, Form 5.2 (Manual Section 5/5.2). Section when the juvenile is released from Department * Page 1b - Disposition of Arrest and Court Action Report, Form custody. 5.9 (Manual Section 5/5.9). * Page 4 - Prisoner's Receipt. Retained by the Juvenile. * Page 1c - Investigator's Final Report, Form 5.10 (Manual * Page 5 - Jail Custody Record. Section 5/5.10). * Retained by the division having custody of the juvenile. * Page 2 - C.I.I. Arrest Notification. To Records and Identification * To be signed by the juvenile and forwarded to Records and Division, Criminal Identification Section. Identification Division when the juvenile is released from * Page 3 - Prisoner's Property Identification. Department custody. * Retained with the prisoner's property package. * Page 6 - Division Booking Record. Used as a source of * Stapled to the Jail Custody Record, Page 5, and forwarded information for teletyping the booking abstract (Manual Section to Records and Identification Division, Automated Records 4/165.02). It shall then be retained in division files. Section when the prisoner is released from a Department jail facility. Juvenile Non-detention Bookings - Fingerprints Required. * Page 4 - Prisoner's Receipt. Retained by the arrestee. * Pages 1 & 2 - Booking and Identification Record and C.I.I. * Page 5 - Jail Custody Record. Notification to Records and Identification Division, Criminal * Retained by the division having custody of the arrestee. Identification Section with required fingerprint cards. * Page 1a - Arrest Report, Form 5.2 (Manual Section 5/5.2). Note: When a misdemeanor arrestee who is in custody * Page 1b - Disposition of Arrest and Court Action Report, Form makes a court appearance on a local charge, this page shall 5.9. be sent to court with the arrestee. * Required when the subject is to be fingerprinted. * The form shall be forwarded to the responsible investigative * Signed by the prisoner upon the receipt of personal property. unit. If the prisoner is transferred to another jurisdiction and the * Required for all juvenile arrests. Jail Transfer Record, Form 6.11, is prepared (Manual * The disposition shall be entered by the concerned Section 4/750.10), one copy of the form shall be attached to investigating officer and the form forwarded with the the Jail Custody Record in lieu of the prisoner's signature. concerned arrest reports to Juvenile Records Section, * Forwarded to Records and Identification Division when the Records and Identification Division. prisoner is released from a Department jail facility. * Page 1c - Investigator's Final Report, Form 5.10 (Manual * Given to the deputy sheriff accepting custody, when the Section 5/5.10). arrestee is transferred to the custody of the Sheriff. * Page 6 - Division Booking Record. Used as a source of * When a misdemeanor arrestee is not released on O.R. the information for teletyping the booking abstract (Manual Section reason for non-release shall be indicated on this form 4/165.02). It shall then be retained in division files. (Manual Section 4/681.20). * Page 6 - Division Booking Record. Used as a source of Note: When a non-detention booking is made, Pages 3, 4, and 5 information for teletyping the booking abstract (Manual Section shall be destroyed. 4/165.02). It shall then be retained in division files. 5.1.1 LOS ANGELES CONSOLIDATED BOOKING FORM, Note: When more space is needed to list a prisoner's property, a FORM 5.1.1. (SHORT) Continuation Sheet, Form 15.9, shall be used and one copy attached to each page of the Form 5.1. 5.1.1-01 Use of Form. This form is used as a booking slip in lieu of the Form 5.1 when: When the Form 5.1 is used for booking a female at Twin Towers * An Arrest Report, From 5.2, is not required; AND, and additional space is needed to list the prisoner's property, a * A Disposition of Arrest and Court Action Report, Form 5.9, is Continuation Sheet, Form 15.9, shall be used and one copy attached not required, AND, to each of Pages 1,3,4, and 5 of the Form 5.1. * An Investigator's Final Report, Form 5.10, is not required. Juvenile Detention Bookings. 5.1.1-10 Completion. This form shall be completed in the same * Page 1 - Booking and Identification Record. manner as the Form 5.1.

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5.1.2 LOS ANGELES CONSOLIDATED BOOKING FORM (COMPUTERIZED), FORM 5.1.2. When the arrest report is not completed in the Area of the responsible investigative unit, the arresting officer shall deliver a 5.1.2-01 Use of Form. This form is used as a booking slip when copy of the arrest report to the responsible investigative unit, when completing a booking under the Decentralized Automated practicable, or cause notification to be made by teletype. Booking Information System. This formset shall be processed and distributed in the same manner as the Form When an arrest resulting from a narcotics-involved investigation is 5.1. made by officers outside their area of assignment, they shall cause a copy of the arrest and/or evidence reports to be delivered to their 5.2.0 ARREST REPORT, FORM 5.2. Field Enforcement Section, concerned bureau narcotics unit.

5.2-01 Use of Form. This form is used by officers to report the Officers making an arrest report in other than their assigned Area circumstances of all arrests or detention of persons by the shall receive one copy of the arrest report for their Area files (two Department, except: copies on morals charges or vice arrests) if he/she requests same. * When a person is detained by order of a court (Manual Section Traffic division officers shall receive one extra copy for their 4/606.02). commanding officer. * When a person is supplementary charged upon the request of a When a representative of a complainant is to be a witness his/her parole or probation officer (Manual Section 4/646.15). specific name and address shall be shown in the space provided for * When a person is detained on a bond surrender booking (Manual witnesses. Officers shall not indicate the representative only as "a Section 4/606.14). representative of the company will testify." * When the circumstances of an arrest are reported on a Short Arrest Report, Form 5.2.1 (Manual Section 5/5.2.1-01). When an arrestee is a commissioned officer of the Armed Forces, * When an arrest is made on a misdemeanor warrant unless the arrest report shall be marked "Confidential" in the upper left completion is required under Manual Section 4/725.48. corner. The report shall be placed in a sealed envelope marked * When an arrest made by a CHP officer falls within the purview "Confidential, for the Provost Marshall" (Or the Senior Shore of the CHP (Manual Section 4/860). Patrol, as the case may be) before forwarding to Detective Support Division. This form is also used by officers: Accident investigating officers, when making arrest reports in area * As a "Contact Only" report to record juvenile arrests and record units, shall receive those copies designated for the concerned dispositions when the circumstances require further accident investigation follow-up unit to be taken to those units at the investigation or are not serious enough to require a regular close of the officers' tour of duty. booking but are serious enough to require a permanent record be made of the case. When a person is arrested under the provisions of Sections 40302 * In conjunction with a Continuation Sheet, Form 15.9, entitled through 40305 of the Vehicle Code and subsequently released "Detective Information," to record petition information on a without booking pursuant to Manual Section 4/682.15 of the juvenile (Manual Section 4/218.71). Department Manual, the words "Not Booked" shall be printed in * As a Combined Crime and Arrest Report (Manual Section bold letters in the upper left-hand margin of the arrest report. 4/216.14). * As a Combined Evidence and Arrest Report (Manual Section When an Arrest Report, Form 5.2, is required for an arrestee who is 4/216.15). also the subject of an Countywide Warrant System (CWS) teletype, or when an CWS teletype is an element of the probable cause that 5.2-10 Completion - General. This form shall show sufficient brought about the arrest of a suspect for an offense other than that facts to establish a prima facie case for the offense charged which is listed on the teletype copy of the CWS, the teletype and include all facts pertaining to any additional offenses abstract shall be taped to a Continuation Sheet, Form 15.9, which committed by the arrestee. shall be incorporated in the arrest report. The arrest report shall be completed as follows: * Witnesses' Statements. When a witness in a misdemeanor case * All misdemeanor, narcotic, and felony vice arrest reports shall resides outside the County of Los Angeles, all facts to which he be completed in the Area where the Arrestee is booked. can testify shall be incorporated in the arrest report. When a witness will be unavailable for some period within four months Exception: Reports for felony narcotic arrests and female non- of the reporting date, the reason and the dates shall be noted in warrant misdemeanor arrests shall be completed in the the witness' statement. concerned Area for arrests made in Pacific or West Los Angeles Areas. Note: Officers responding to incidents where Los Angeles Fire Department ambulance personnel are present and have witnessed or * All arrest reports for felony arrests, except narcotics and vice, overheard something of evidential value, and a subsequent arrest is shall be completed in the Area where booking approval is made, shall record the following information in the narrative portion obtained. of the arrest report:

Exception: Arrest reports for forgery arrests in the Areas within * The complete names of the concerned ambulance personnel, Operations-Valley Bureau shall be completed at Van Nuys and, Area. * The Los Angeles Fire Department ambulance unit number, and, * A statement as to what the ambulance personnel can testify to. Exception: When the arrestee is booked in the County Jail System, the following arrest reports shall be made at Central Area: * Arresting Officers' Vacation Periods. The arresting officers shall enter their complete vacation periods including regular and * All misdemeanors. special days off, when known, in the appropriate space. * Felonies when the responsible investigative unit is located in Vacation information shall be included for officers listed on the Parker Center.

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report who may be subpoenaed to testify. When the vacation has any Deputy City Attorney or Department supervisor. The Form been taken, the word "past" shall be entered on the report. 5.02.9 shall include the name, position, and serial number (when applicable) of the individual authorizing the exemption. Reasons * Arresting Officer's Signatures. The arresting officers' shall for the exemption shall be included in the arrest report narrative print their first middle initials, last name, serial number, unit of under the "Additional" heading. Acceptable exemptions include, assignment, and unit designation or detail in the signature box. but are not limited to:

* Age of Victim, Element of Offense (Manual Section 4/218.50). * Compliance would jeopardize the safety of any officer, witness, or informant; * Admonition of Miranda Rights. The name and serial number * Compliance would jeopardize an on-going investigation; or of the officer who read the Miranda Admonition shall be entered * Circumstances are so complex, because of a major in the space provided on the form. If, for any reason, the investigative effort, that compliance would be impossible. Miranda Admonition was not given, the officer completing the report shall write "Not Advised" in this section. * Medical Treatment Documentation-Person Charged For Being Under the Influence of a Drug. When medical treatment * School Attendance Information. When a juvenile is arrested is rendered, officers shall include a legible copy of the entire for any of the charges listed in Manual Section 4/218.69, the medical treatment (MT) record as a separate page of the arrest concerned investigating officer shall ensure that the school and report of an arrestee booked or charged for being under the school district of attendance are entered in the Arrest Report, influence of a drug. When a doctor is unable or refuses to Form 5.2, in the box entitled Employer/School. provide a copy of the MT record, a notation to that effect shall be included in the narrative portion of the arrest report. A * Identifying Numbers. The identifying numbers (SID and/or detailed statement of the medical treatment shall be included in MAIN #) shall be placed on arrest reports prior to duplication the narrative of the report. unless there is an excessive delay in the return of the SID and/or MAIN numbers from Records and Identification Division and Note: The Original MT record received from the medical it is not practicable to delay the distribution of the report. facility shall be given to the employee completing the booking process. * Location of Traffic-Related Arrest. The Location of Arrest portion of traffic-related arrest reports shall be used to indicate * Narcotics-Secondary Charge. When a narcotics arrestee is the nearest intersection to the actual location of arrest except for booked for a felony other than a narcotics offense, the word arrests occurring on the freeways or outside the City limits. "narcotics" shall be placed in the upper left corner of the arrest report. * Circumstances of Arrest. The circumstances of the arrest, including arrestee's statement, shall be recorded on a * Prior Record-Misdemeanors. An officer making a Continuation Sheet, Form 15.9. When the arrest is for a non- misdemeanor arrest shall: warrant misdemeanor, the report shall include any information * Obtain a State and County Arrest History Record (Rap having a bearing on the arrestee's qualification for an O.R. Sheet) from the Network Communication System (NECS) release. through the Area/division records unit.

* Birthplace Information. When the city, county, state, and * Attach a copy of each of the arrest records to the original country of an arrestee's birthplace is known or can be obtained, report. that information shall be recorded on the DABIS DBK 3 screen at the time of booking. Note: When an arrestee's Rap Sheets cannot be obtained, an explanation for not acquiring the record(s) and the name(s) Exception: When the arrest is for driving under the influence, the and date(s) of birth used for the inquiry shall be included in Driving-Under-the-Influence Arrest Report (Continuation), Form the narrative portion of the arrest report. 5.2.5, shall be used. * Check the appropriate box on the face of the Arrest report The Notification of Refusal to Submit To or Complete Chemical indicating whether Rap Sheets are or are not attached. The Test portion of the Form 5.2.5 shall be completed when a person printout shall be attached and the "Yes" box checked even arrested for driving a vehicle while under the influence of an when no arrests are indicated. alcoholic beverage refuses to submit to or complete a chemical test. Prior Record-Adult Felony Narcotics. Officers making an adult When the arrestee is a juvenile, a Juvenile Arrest Supplemental felony narcotics related arrest, when the assigned investigative Report, Form 5.2.6, will be used in addition to the Form 15.9. responsibility is Narcotics Division, shall:

* City Attorney Disclosure Statement. All officers involved in * Obtain a State and County Arrest History Record (Rap Sheet) an investigation resulting in the completion of a misdemeanor for each arrestee from the Network Communications System or felony arrest report shall read and sign the Disclosure (NECS) through their Area/division records unit prior to Statement, Form 5.02.9. The Disclosure Statement shall be obtaining a booking recommendation; included as a page of the arrest report. * Attach a copy of the arrest record to the original Arrest Report, Form 5.2; and, Note: If more signatures are required than the space provided * Check the appropriate "Rap Sheet attached" checkbox on the allows on the Form 5.02.9, an additional Form 5.02.9 shall be face of the arrest report. used and sequentially numbered. Note: When an arrestee's Rap Sheet cannot be obtained within a Exception: Officers involved in an investigation resulting in the reasonable period of time (not to exceed 15 minutes after initial completion of a juvenile arrest report or a homicide arrest report inquiry), an explanation for not acquiring the record and the are exempted from these requirements. Additionally, officers name(s) and date(s) of birth used for the inquiry shall be included may be exempted from these requirements with the consent of in the narrative portion of the arrest report.

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box or boxes at the bottom of the disposition portion of the Supervisors approving any narcotics related arrest report shall Arrest Report. ensure a copy of the arrestee's Rap Sheet is attached or an appropriate explanation is contained in the narrative. * Petition Request Format. An officer responsible for requesting a juvenile petition shall follow the format contained in Manual 5.2-12 Completion-Multiple Arrests. The multiple arrest report Section 4/218.71. This format is also printed on the reverse side procedure may be used to report the arrests of two or more of the Juvenile Arrest Supplemental Report, Form 5.2.6. persons made at the same approximate time and location when the circumstances of the arrests are the same. 5.2-16 Completion-Combined Traffic Collision and Arrest Report (Manual Section 4/433.15). Exceptions: * 647(f) P.C. arrests. * Arrests reported on the Short Arrest Report, Form 5.2.1. 5.2-20 DR Number-Combined Arrest Report. When an arrest Report is combined with a crime or evidence report, a DR Offset master report forms shall be used as follows: number is required.

* A separate Arrest Report, Form 5.2, shall be completed for each 5.2-81 Distribution. arrestee. * The circumstances of the arrests shall be recorded on a ADULT MISDEMEANOR (Except Vice) Continuation Sheet, Form 15.9. Booking numbers for all arrestees shall be placed in the space provided on this sheet. Orig. Records and Identification Division, Automated Records * A copy of the Continuation Sheet shall be attached to each copy Section. of the Arrest Report, Form 5.2. 1 - Record Unit. 1 - Area Detective (Except V.C. violations). 5.2-13 Completion-Combined Crime and Arrest Report 1 - Major Crimes Division (If vict./susp. is Asian or Filipino). (Manual Section 4/216.14). 1 - Asian Crime Unit, SOSD (All reports if vict./susp. is Asian or Filipino). 5.2-14 Completion-Combined Evidence and Arrest Report 1 - Gang Support Section, SOSD All reports involving the (Manual Section 4/216.15). following crime (regardless of vict./susp.). * Battery on a Police Officer. * Sale, Distribution or Possession of Controlled Substances. 5.2-15 Completion-Juvenile Reports. * Shots Fired into Inhabited Dwellings. * Contact Only. When the Arrest Report, Form 5.2, is used to * Weapons Law Violations. report the circumstances of a juvenile contact, the notation * Witness Intimidation. "Contact Only" shall be placed in the location provided for Booking Number; and Date and Time Booked shall be omitted. 3 - Custodial Jailer (Metro); Deputy CA, concerned court The disposition portion of the report shall be completed by the (Outlying); Jail Division (County Booking); or BFD, if concerned investigating officer prior to reproduction of the warrant arrest for 470/475/476/484e-i/532 PC. A copy of report. the arrestee's State and County Arrest History Record (Rap Sheet) shall be attached to each of these copies. Exception: When a juvenile "Contact Only" report, Form 5.2, 8 - TOTAL is completed in other than the Area having investigative responsibility, the report shall be reproduced and distributed prior to completion of the disposition portion of the report. The plus, if COMBINED CRIME & ARREST REPORT concerned investigating officer shall be responsible for the 1 - ITD. completion of the disposition portion of the original and 1 - Analytical. required copies and subsequent distribution of the report. 1 - (Face sheet only-attached to the Property Report if there is one)-Property room with the evidence. * Analysis of Evidence. Investigating officers requesting petitions in juvenile narcotic cases where analysis of evidence is required Extra Copy Distribution-As Indicated on report. shall include the notation "S.I.D. Representative On Call-DR Number" in the subpoena list. Additional Distribution-As approved by Area/division commanding officer. * Detained Petition. When a detained petition is required for a juvenile taken into custody and detained by another jurisdiction, 5.2-82 Distribution. an arrest report shall be completed. When the juvenile is detained outside of Los Angeles County, the notation "Non- ADULT VICE FELONY Book" shall be placed in the location provided for Booking Number; and the Date and Time Booked shall be omitted. Orig. Records and Identification Division, Automated Records Section: * Prior Record. An officer arresting a juvenile shall: 1 - Records Unit. * Establish the juvenile's prior record by contacting Juvenile 1 - Geographic Bureau. Records, Records and Identification Division. 1 - Commanding Officer, Detective Bureau. * On a Juvenile Arrest Supplemental Report, Form 5.2.6, list 5 - Investigative Unit (Vice Division if Booking in Metro). each prior arrest in a chronological order containing date of 1 - Juvenile Division (if victim is juvenile). arrest, jurisdiction arresting, charge, and disposition. 1 - Jail Division (if booked into Jail Division). * Disposition Information. The disposition portion of the Arrest 10 TOTAL Report shall be completed by the investigating officer when the form is used to report the circumstances of a juvenile arrest or plus, if COMBINED EVIDENCE AND ARREST REPORT contact. An investigating officer shall also check the appropriate

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1 - (Face sheet only-attached to the Property Report if there is 1 - Civil Liability Division, City Attorney's Office - if City one)-Property room with the evidence. property involved. 1 - Department of Water and Power - if power pole involved. Extra Copy Distribution-As indicated on report. 2 - Motor Transport Division - if police vehicle involved. 1 - Medical Liaison - if an officer is injured. Additional Distribution-As approved by Area/division commanding 1 - Department of Motor Vehicles - if DUI driver refuses to officer. complete chemical test. 11 - TOTAL 5.2-83 Distribution. Collision Investigation Follow-Up ADULT VICE MISDEMEANOR 1 - Original traffic report, Records and Identification Division, Automated Records Section. Orig. Records and Identification Division, Automated Records 1 - Complete set of the combined report-Department of Section: Transportation. 1 - Records Unit. 1 - California Highway Patrol. 1 - Geographic Bureau. 1 - Involved officer's commanding officer. 1 - Commanding Officer, Detective Bureau. 1 - Fleet Safety Coordinator-if Department employee 1 - Vice Division. involved. 1 - Vice Unit arresting. 1 - Civil Liability Division, City Attorney's Office-if city 1 - Vice Unit, Area Occurred (if different than arresting). property involved. 3 - Custodial Jailer (Metro); Deputy CA, concerned court 1 - Department of Water and Power-if power pole involved. (Outlying); or Jail Division (County Booking). A copy of 2 - Motor Transport Division-if police vehicle involved. the arrestee's State and County History Record (Rap Sheet) 1 - Medical Liaison-if an officer is injured. shall be attached to each of these copies. 1 - Department of Motor Vehicles-if DUI driver refuses to complete chemical test. 9 - TOTAL 11 - TOTAL plus, if COMBINED EVIDENCE AND ARREST REPORT 5.2-88 Distribution. 1 - (Face sheet only attached to the Property Report if there is one)-Property room with the evidence. JUVENILE ARREST REPORT BEFORE DISPOSITION Extra Copy Distribution-As indicated on report. Orig: & 1 Investigative Unit Additional Distribution-As approved by Area/division commanding 1 - Specialized Detective Division officer. 1 - Major Crimes Division (If vict./susp. is Asian or Filipino) 1 - Asian Crime Unit, SOSD (All reports if vict./susp. is Asian 5.2-84 Distribution. or Filipino) 1 - Gang Support Section, SOSD All reports involving the COMBINED TRAFFIC COLLISION AND ARREST REPORT following crimes: (regardless of vict./susp.) Traffic Collision and Misdemeanor Arrest Report. * Arson 1 - Original traffic report-concerned traffic detectives. * Attempt Murder 1 - Original arrest report- Records and Identification Division, * Battery on a Police Officer Automated Records Section. * Extortion 1 - Copy of arrest report-concerned traffic detectives. * Felonious Assaults (ADW) 4 - Complete sets of the combined report-court liaison. * Homicide 1 - Original arrest and copy of traffic when juvenile is * Kidnapping involved-Area juvenile detectives. * Rape * Robbery 8 - TOTAL * Sale, Distribution or Possession of Controlled Substances * Shots Fired into Inhabited Dwellings Traffic Collision and Felony Arrest. * Weapons Law Violations 1 - Original traffic report-concerned traffic detectives. * Witness Intimidation 1 - Original arrest report, Records and Identification Division, 1 - Record Unit(s) of Arrest & Invest. Automated Records Section. 1 - Copy of arrest report-concerned traffic detectives. plus, if COMBINED CRIME & ARREST REPORT. 6 - Complete sets of the combined report-traffic detectives. 1 - ITD (Full Copy) 1 - Original arrest and copy of traffic when juvenile involved- 1 - Analytical Area juvenile detectives. 1 - (Face sheet only-attached to the Property Report if there is one)-Property room with the evidence. 10 - TOTAL AIFU - Distribution. Extra Copy Distribution-As indicated on report. 1 - Original traffic report, Records and Identification Division, Automated Records Section. AFTER DISPOSITION 1 - Complete set of the combined report - Department of Transportation. Orig. R&I, Automated Records Section (Printable Offenses Only) 1 - California Highway Patrol. Investigative Unit (Non-Printable Offenses) 1 - Involved officer's commanding officer. 1 - ITD (Arrest face sheet only). 1 - Fleet Safety Coordinator - if Department employee involved. Orig. 5.9 R&I, Juvenile Records.

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* Sale, Distribution or Possession of Controlled Substances. Plus, if disposition is: * Shots fired into Inhabited Dwellings. * Weapons Law Violations. * 601/602 WIC Released Petition Request or Case Referred to * Witness Intimidation. Probation-4 copies of all related reports and the affidavit to 1 - Record Unit. County Probation Juvenile Records, Hall of Records, Room 1 - Jail Division (if booked into Jail Division). 360, 320 West Temple Street. 1 - Specialized Report Distribution Unit, R&I (If bank robbery * 601/602 WIC Detained Petition Request (except non-warrant is involved). 602 misdemeanors)-4 copies of all related reports and the affidavit to Petition Control Detail, Juvenile Division. plus, If COMBINED CRIME & ARREST REPORT 1 - ITD.1 - Analytical. Note: Petitions not received by Juvenile Division by 0830 hours on 1 - (Face sheet only-attached to the Property Report if there is the date due to Probation must be hand-carried to Probation by an one)-Property room with the evidence. employee of the investigating division (call Intake Detention Center [IDC] first). Extra Copy Distribution-As Indicated on report:

* Non-Warrant 602 WIC Misdemeanor Detain Petition Request-4 Additional Distribution-As approved by Area/division commanding copies of all related reports and the affidavit hand-carried to officer. Probation by an employee of the investigative division (call IDC first). 5.2.1 SHORT ARREST REPORT, FORM 5.2.1. * 300 WIC Petition Request or Case Referred to LACDCS 2 copies of all related reports, plus original and one copy of the 5.2.1-01 Use of Form. This Form is used as an arrest report, a affidavit, to Probation Control Detail, Juvenile Division. booking approval, to record the jail's acceptance of enroute bookings, and a booking slip for adult arrests for 647(f) Note: Petitions not received by Juvenile Division by 0800 hours P.C. (Drunk) when prosecution is not requested. on the date due to LACDCS must be handcarried to MacLaren Hall by an employee of the investigative division. The above include arrests involving old injuries or injuries sustained prior to, and not incidental to, the arrest. * Case Referred to Juvenile Traffic Court-Court copy of Traffic Notice to Appear and one copy of the Arrest Report to Traffic Exception: The Arrest Report, Form 5.2, shall be used when: Court Liaison, 1945 South Hill Street. Forward a copy of the citation to ITD with their copy of the Arrest Report face sheet. * The arrestee is a member of the Armed Forces. * All Other Dispositions (C&R, Action Suspended, Proved Adult, * The arrestee sustained an injury at the time of, or incidental to, Exonerated-Innocent, Released-Insufficient Evidence, etc.)- the arrest or subsequent to the arrest and prior to acceptance by Forward copies of report, when appropriate, to other juvenile the jailer. justice agencies involved in the disposition. * The charge booked under is different than 647(f)P.C.(Drunk). * The arrest was unusual or aggravated. Note: If referred to Community Service, forward an additional * Sufficient facts cannot be recorded on the form. copy of the Arrest Report face sheet to the Petition Control Detail. 5.2.1-10 Completion-Arresting Officer. The arresting officer shall fill in all applicable items on the face of the Form 5.2.1. He ADDITIONAL DISTRIBUTION-As approved by Area/Division or she shall forward four copies with the arrestee to the commanding officer. booking officer. The fifth copy shall be attached to the Daily Field Activities Report, Form 15.52. 5.2-89 Distribution. 5.2.1-12 Completion-Transporting Officer. If an arrestee is ADULT FELONY (except Vice) delivered to a transporting unit for booking, the transporting officer shall check the Form 5.2.1 for Orig. Records and Identification Division, Automated Records completeness and legibility before accepting and signing Section it. 5 - Investigative Unit - When the investigative unit is Narcotics Division, two copies of a State and County 5.2.1-14 Completion-Booking Officer. The booking officer shall Arrest History Record (Rap Sheet) shall be included for check the Form 5.2.1 for completeness and legibility each arrestee and shall only be forwarded to Narcotics before accepting it. Division. 1 - Specialized Detective Division. 5.2.1-80 Distribution. 1 - Major Crimes Division (If vict./susp. is Asian or Filipino). Page 1- Records and Identification Division, Automated 1 - Asian Crime Unit, SOSD (All reports if vict./susp. is Asian Records Section copy. or Filipino). Page 2- Custody Record, retained by custodial jail. 1 - Gang Support Section, SOSD All reports involving the Page 3- Property Record, retained with prisoner's Property following crimes (regardless of vict./susp.). Package. Destroyed upon release of arrestee. * Arson. Page 4- Prisoner's Receipt retained by arrestee until his release, * Attempt Murder. then destroyed. * Battery on a Police Officer. Page 5- Arresting Division Copy retained by arresting officer, * Extortion. then filed with DFAR. * Felonious Assaults (ADW). * Homicide. 5.2.2 NONTRAFFIC NOTICE TO APPEAR, FORM 5.2.2. * Kidnapping. 5.2.2-01 Use of Form. This form is used to cite adult defendants of * Rape. certain violations (Manual Sections 4/216.65; 4/216.67) to * Robbery. court.

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5.2.2-80 Distribution-Form set. When an arrest is not made, the face sheet shall be submitted with 1 - Original (white)-Custodial jailer (or Complaint Officer, if the Daily Field Activities Report (DFAR). outlying) with required copies of the RFC Forms (Manual Section 5/5.2.8-80). 5.2.5-82 Distribution-Felonies. (Manual Section 5/5.2-82)

Note: This original Nontraffic Notice to Appear is the Court 5.2.5-84 Distribution-Misdemeanors. (Manual Section 5/5.2-81) Complaint. It should not be stapled to the RFC Report, Form 5.2.8. 5.2.6 JUVENILE ARREST SUPPLEMENTAL REPORT, FORM 5.2.6. 1 - Copy (blue)-Defendant. 5.2.6-01 Use of Form. This form is used to record information 1 - Copy (pink)-book. required for a juvenile arrest or "Contact Only." It is used 3 - TOTAL in conjunction with the Arrest Report, Form 5.2. When the form 5.2.2 is used for probation violation 5.2.7 AFFIDAVIT OF MINOR FOR BUSINESS AND notification (Conditions of Probation System), distribute as PROFESSIONS (B&P) CODE VIOLATION, FORM follows: 5.2.7.

1-Original (white)-to the Probation Department. 1-Copy (blue) divisional file, indexed by month. 5.2.7-01 Use of Form. This Affidavit shall be completed when: 1-Copy (pink)-book. * A minor is arrested for a B&P Code violation. 3 - TOTAL * The arrest is related to an Alcoholic Beverage Control (ABC) licensed premises. 5.2.4 LOUD PARTY ORDINANCE CITATION, FORM * The minor waives Miranda Rights, and, 5.2.4. * The minor indicates a willingness to provide information related to the violation. 5.2.4-01 Use of Form. This form is used to cite violations of Section 41.58 LAMC (Loud Party Ordinance), and to serve Note: For the purposes of this Affidavit, a minor is any person as documentation for the City Clerk to bill any person under the age of 21. responsible for a loud party or gathering where additional police personnel or resources are used during a second response to the incident. 5.2.7-10 Completion - General. Sections one through 28 of the Affidavit should be completed by the minor, but may be 5.2.4-10 Completion. The citation shall be completed by an officer completed by the arresting officer if the minor is unable. of the primary unit making a second response to a location Section 29 must be completed by the minor. The remainder where a Loud Party Warning Notice - First Response, of the Affidavit, including the apparent age of the minor, Form 2.95, has been served on the person responsible for shall be completed by the arresting officer. If the minor the loud party or gathering. does not waive Miranda Rights, or refuses to complete the Affidavit, indicate this fact in the Additional Section of the 5.2.4-80 Distribution. RFC or Arrest Report. 1 - Original (green) - Support and Design Section, Planning and Research Division, who shall forward the form to the office of the City Clerk for processing. 5.02.8 RELEASE FROM CUSTODY (RFC) REPORT 1 - Copy (white) - Violator. CONTINUATION, FORM 5.02.8. 1 - Copy (yellow) - Citation book. 5.2.8-01 Use of Form. This form is used as a continuation sheet of 3 - TOTAL the Nontraffic Notice to Appear, Form 5.2.2, to report the circumstances of a release form custody in lieu of booking. It may also be used in lieu of a Property Report, Form 5.2.5 DRIVING-UNDER-THE-INFLUENCE ARREST 10.1, to book evidence to the defendant. REPORT (CONTINUATION), FORM 5.2.5. Exception: Jail personnel releasing booked arrestees on 5.2.5-01 Use of Form. This form is used to report the arrest of a their own recognizance are not required to complete a person for any crime committed that includes the elements Form 5.2.8. of driving a vehicle under the influence of a narcotic, drug, or intoxicant. Additionally, this form is used to notify the 5.2.8-10 Completion - Multiple Arrests. When multiple arrests are Department of Motor Vehicles that a person arrested for involved, an RFC report (Continuation) shall be completed driving a vehicle while under the influence of a narcotic, for each arrestee in lieu of booking. The RFC Report drug, or intoxicant refuses to submit to, or complete, a (Continuation) shall contain information peculiar to the chemical test. The form shall include information arrestee named on the attached Nontraffic Notice to regarding the arrest, Admonition of Rights, (Miranda Appear; i.e., response to the Admonition of Rights Admonition), chemical tests, and field sobriety test. (Miranda Admonition) and Preliminary Drug Test results. 5.2.5-10 Completion-General. (Manual Sections 5/5.2-10, A continuation Sheet, Form 15.9, shall be used for narrative of a 4/343.60) multiple arrest with the notation "See Continuation for Narrative" entered on the RFC (Continuation) Report. Note: The results of the Standardized Field Sobriety Test (SFST) shall be documented directly onto the face sheet during 5.2.8-11 Completion-Combined Evidence Report. When the RFC administration of the test. Per Manual Section 4/343.20, the face Report (Continuation) is used to book evidence, the sheet must be completed any time an investigation is conducted. Combined Evidence Report Section shall be completed, including an itemized listing of the evidence. If additional

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space is required to list the evidence, the beginning of the 1 - Original, Records and Identification Division, Automated narrative shall be used. Records Section 1 - ITD. If evidence is booked in conjunction with a multiple RFC, the 1 - Record Unit. evidence shall be itemized only on the report relating to the arrestee 1 - Geographic Bureau. to whom the evidence is booked. The remainder of the Combined 1 - OO, EAS. Evidence Report Section shall be completed on all the RFC Reports 1 - Vice Division. (Continuation). 1 - Vice Unit arresting. 5.2.8-12 Completion-Prior Record. The officer completing this 1 - Vice Unit, Area occurred, if different. form shall check the appropriate box indicating if Rap 3 - Custodial jailer (or Complaint Officer, if outlying). Sheets are or are not attached. The printout shall be 11 - TOTAL (Plus, Extra Copy Distribution Manual Section attached and the "Yes" box checked even when no arrests 5/5.2.8-81) are indicated. 5.02.9 CITY ATTORNEY DISCLOSURE STATEMENT, 5.2.8-14 Completion-Combined Marijuana/Misdemeanor FORM 5.02.9. Warrant. (Manual Section 4/725.48) 5.02.9-01Use of Form. This form is used to provide discovery 5.2.8-16 DR Number. (Manual Section 5/040.42) information on cases handled by the City Attorney, including those arrests made by outside agencies. 5.2.8-80 Distribution-Photocopying. Prior to photocopying for distribution, the RFC Report (Continuation) shall be 5.02.9-10Completion. Officers shall complete a City Attorney combined with the related Nontraffic Notice to Appear, Disclosure Statement for every adult arrest report Form 5.2.2. completed, both felony and misdemeanor. 5.02.9-80Distribution. 5.2.8-81 Distribution-Infractions/Misdemeanors Other Than Vice. 1 - Original, Records and Identification Division, Automated Adult Misdemeanor Arrests. Records Section. 1 - Original, attached (not stapled) to the original arrest report to be filed at Records and Identification Division, Note: This is the original RFC Report, Form 5.2.8, with a Automated Records Section. photocopy of the Nontraffic Notice to Appear upon it. The 1 - Copy, attached (not stapled) to the file copy of the arrest original of the Nontraffic Notice to Appear must be report retained at the Area/division records unit. forwarded to the Custodial jailer (or Complaint Officer, if 4 - Copies, attached (not stapled) to the copies of the arrest outlying) for court purposes. report submitted to the complaint detail.

1 - ITD. 6 - TOTAL 1 - Records Unit. Adult Felony Arrests. 1 - Custodial jailer (or complaint Officer, if outlying). 1 - Original, attached (not stapled) to the copies of the arrest report distributed to detectives. 6 - TOTAL (Plus Extra Copy Distribution) 1 - TOTAL EXTRA COPY DISTRIBUTION 1 - Property Room, attached to evidence, when RFC is also a 5.02.10 PRIVATE PERSON'S ARREST STATEMENT FORM, combined Evidence Report. Two copies are required if FORM 5.02.10. marijuana is booked. 5.02.10-01 Use of Form. This form is used by sworn employees to Note: This copy is the responsibility of the employee document a private person's arrest for misdemeanors not booking the evidence. Only the face sheet is required. committed in an officer's presence.

2 - Detective Support Division, Fugitive Section, when the 5.02.10-10 Completion. This form shall be completed by the officers RFC Report includes an out-of-state misdemeanor warrant. transporting the arrestee. The officers shall also ensure that 1 - Detective unit of occurrence, when the RFC Report the arresting person reads, understands and signs the form. includes a warrant charging 272 PC (Contributing to the Delinquency of a Minor), 314 (1) PC (Indecent 5.02.10-80 Distribution. Exposure),647aPC (Annoying or Molesting Children), or 1 - Original, attached as the last page of the Arrest Report, 653g PC (Loitering About Schools or Other Places Form 5.2. Attended by Children). 1 - TOTAL 3 - Commercial Crimes Division, when the RFC Report includes a warrant charging 470, 470a, 470b PC (Forgery); 475, 475a PC (Possession of Fraudulent Checks); 476a)a), 5.04.0 REQUEST FOR MENTAL EXAMINATION, FORM 476a(b) PC (Insufficient Funds Checks); 484e, 484f(1), 5.04. 484g, 484iPC (Forgeries and other misuses involving 5.4-01 Use of Form. This form is used by Detective Support credit cards); or 532, 532a PC (Procuring False Credit Division to record information about persons that are Report or Financial Statement). mentally ill who are considered dangerous to themselves or others. 5.2.8-82 Distribution-Vice Misdemeanors (Including B&P Violations). 5.4-10 Completion. This form shall be made:

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* When a citizen reports a person suspected of being insane 5.07.1 FORGERY HANDWRITING EXEMPLAR, FORM or mentally unbalanced, which requires further 5.07.1. investigation by Detective Support Division. * When an investigating officer or jailer has in custody 5.7.1-01 Use of Form. This form is used by investigating officers prisoners who are believed to be insane or mentally wishing to have additional handwriting exemplars of unbalanced as to be a menace to themselves or others. certain arrestees. 5.4-80 Distribution. 2 - Original and 1, retained by the Mental Evaluation Unit, 5.07.2 SPANISH FORGERY HANDWRITING EXEMPLAR, Detective Support Division. FORM 5.07.2. 1 - Missing Persons Unit, Detective Support Division. 5.7.2-01 Use of Form. This form is used by investigating officers 1 - Records and Identification Division. wishing to have additional handwriting exemplars of 4 - TOTAL certain Spanish speaking arrestees.

5.06.1 PALM PRINT, FORM 5.06.1. 5.08.0 SUPPLEMENTAL CHARGE RECORD, FORM 5.08. 5.6.1-01 Use of Form. This form is used to take palm prints, 5.8-01 Use of Form. This form is used by jailers to record a rolled-fingerprint impression, fingertip, and side palm supplemental charge placed against a prisoner in custody prints. of the Department and to release a felony charge when a prisoner remains in the custody of the Department on a 5.6.1-10 Completion. Palm prints are taken when requested, reduced charge. required (Manual Section 4/625.25), or to eliminate Exception: When it is learned that a person under the age victim's fingerprints from other prints taken at a crime of eighteen years has been booked as an adult, or that a scene. person booked as a juvenile was eighteen years of age or over at the time of the commission of the crime, the Note: When this form is used for elimination, the words concerned investigating officer shall follow the procedures "Elimination Only" and the appropriate DR number shall be entered provided by Manual Sections 4/705.62 or 4/705.63. at the top of the form. 5.8-12 Completion-General. This form shall be completed by the 5.6.1-80 Distribution. concerned custodial jailer when notified of any change in 1 - Original, Records and Identification Division, to be the arrest charge on which a prisoner is being held. forwarded to the Latent Print Section, Scientific Investigation Division. 5.8-80 Distribution. Page 1-Records and Identification Division, Criminal 1 - TOTAL Identification Section. Page 2-Records and Identification Division, Criminal Exception: When this form is used for elimination purposes, the Identification Section. form shall be forwarded directly to the Latent Print Section, Page 3- Record unit, division where the form is completed. Scientific Investigation Division. Page 4- Arrestee.

5.07.0 HANDWRITING EXEMPLAR CARD NO. 1, FORM 5.9.0 DISPOSITION OF ARREST AND COURT ACTION, 5.07. FORM 5.9. 5.7-01 Use of Form. This form is used to take samples of an 5.9-01 Use of Form. This form is used by officers and court clerks arrestee's handwriting (Manual Section 4/625.30). to report the disposition of adult arrests for felonies, non-traffic misdemeanors, all juvenile arrests, and 5.7-10 Completion-Jailers. Fill in all blanks above the double retainable Vehicle Code violations. line with the exception of the LA number. 5.9-10 Completion-Initial Information. The form shall be * Indicate race by encircling. completed in conjunction with the Los Angeles * Print the surname. Consolidated Booking Form, Form 5.1, or the Nontraffic * Indicate charge by inserting the type of crime. Notice to Appear, Form 5.2.2. * Arrestees booked for violation of Penal Code Section 337a shall complete the form in pencil, unless otherwise Parts "B," "C," "D," and "E" of the Form 5.9 are completed by other requested by the arresting or investigating officers. Other concerned agencies. arrestees shall use ink. * The arrestee shall fill in lines 1 to 15, inclusive, in his or 5.9-14 Routing. Forms upon which no dispositions have been her own handwriting. entered shall be routed as follows: * Arrestee's fingerprints and signature shall be placed in spaces provided. * Adult misdemeanor arrest on a local charge-shall be attached to * Jailer shall witness the filling out of this form and shall an Arrest Report, Form 5.2, or a Nontraffic Notice to Appear, sign his or her name, including serial number. Form 5.2.2, and forwarded to the concerned court. * Submit to supervisor for approval. * Adult misdemeanor arrest on a foreign California warrant-shall be attached to the Custody Record. 5.7-12 Completion-Records and Identification Division. Enter * Adult misdemeanor arrest on an out-of-State warrant-to the LA number on form. responsible investigative unit. * Adult felony arrest-to the responsible investigative unit. 5.7-80 Distribution. * Adult felony or misdemeanor in-county arrest warrant-shall be 1 - Original, forwarded to Records and Identification Division, attached to the Custody Record. then to the Questioned Document Section, Scientific * Parole or Probation Hold-shall be attached to the custody record Investigation Division. and follow the arrestee to court.

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Exception: Adult Ramey Warrants shall be attached to the Arrest 5.10-10 Completion-General. The concerned investigating officer Report, Form 5.2. shall complete both sides (Pages 1 and 2) of the Form 5.10 with all pertinent information regarding the suspect. * Juvenile arrest-to the responsible investigative unit. * CHP arrest on a charge of CHP responsibility (2400-2409V.C.)- 5.10-12 Completion Misdemeanor. This form is used in retained by the CHP officer. misdemeanor cases to authorize releases only. The officer authorizing the release of a misdemeanor prisoner shall 5.9-15 Juvenile Final Disposition Routing. Upon determination complete the appropriately marked boxes. of the final disposition of a juvenile arrest approval of appropriate reports, detectives shall immediately forward completed original: Form 5.2 (printable offenses only) to 5.10-15 Completion-Arrestee on Parole or Probation. When an Criminal Records Section, Records and Identification investigating officer determines that the arrestee is on Division, and Form 5.09 to Juvenile Records Unit, Records parole or probation for a felony conviction, he/she shall and Identification Division. check either the parole or probation box and enter the following information: 5.9-16 Completion-Entry of Disposition. * Parole or probation officer's name and address. * Adult misdemeanor arrest on a local charge-by the clerk of the * Time actually served by arrestee. concerned court. * The offense for which the arrestee served time. * Adult misdemeanor arrest on a foreign California warrant-by the * The location at which time served. custodial jailer. * Adult misdemeanor arrest on an out-of-State warrant-by the 5.10-8 Completion-Felony Bail-Out. A jailer or desk officer who responsible investigating unit. becomes aware of a forthcoming Order Fixing Bail, or anticipates the posting of bail for a felony prisoner who is Adult Felony Arrest. When a complaint is issued, the form shall be confined in a Department jail facility, shall: attached to the complaint, and the disposition will be entered by the * Immediately notify the concerned detective division watch clerk of the concerned court. commander of the anticipated release of the felony prisoner on bail. Juvenile Arrests. An investigator assigned a case charging Section * When the concerned detective division is closed, notify the 300, 601, or 602 of the Welfare and Institutions Code shall jailer's watch commander of the anticipated release of the felony complete and forward Disposition of Arrest and Court Action, Form prisoner on bail. 5.09, to the Juvenile Records Unit, Records and Identification Division. The forwarded Form 5.09 shall include the following Note: Metropolitan Jail Section shall notify the Watch information: Commander, Detective Support Division, who shall be responsible for ensuring the completion of the Form 5.10. * The date the investigator determined the disposition of the case Valley Jail Section shall notify the Van Nuys Field Services in Part A, "Release date" portion of the form; Division watch commander, who shall be responsible for the * The names of the subject's mother and father in Part A, completion of the Form 5.10 for females booked at Van Nuys "Remarks" portion of the form; Jail. * The LA Number, the DR Number, and the "J" Number, if available, in Part A, "LA Number" portion of the form; When a watch commander (detective or field services) is notified of the anticipated release of a felony arrestee in Department custody, Note: When a subject has no L.A.P.D. record, the investigator he/she shall immediately dispatch an officer to interview the shall indicate, in pencil, "no L.A. record" in the "LA Number" arrestee and complete the personal data/background information and portion of the form. M.O. section of the Form 5.10. The interviewing officer shall ensure that the completed Form 5.10 is forwarded to the concerned * The final disposition of the arrest Part A, "other" portion of the investigative division. form. The final disposition shall indicate the final charge(s), including section and code. Note: A prisoner shall not be detained solely for the purpose of completing the Form 5.10 if the Order Fixing Bail or bail has been Note: When the original disposition of the arrest is changed delivered to the jailer. subsequent to forwarding the Form 5.09 to the Juvenile Records Unit, complete all nine lines of Part A on another Form 5.09, 5.10-22 Completion-Teletype. (Manual Sections 4/165.30, including the new disposition. Mark, in red, "Corrected Copy" 4/165.32) A teletype operator sending an Order to Release in the upper left margin and forward the corrected Form 5.09 to Teletype to a custodial jailer shall: the Juvenile Records Unit. * Retain the sender's copy of the Order to Release Teletype pending receipt of the Notification of Release Teletype from the 5.9-80 Distribution After Disposition Has Been Entered. To the custodial jailer. Record Services Section, Records and Identification * Notify the officer ordering the release if the Notification of Division, for distribution. Release Teletype is not received within one hour. * When the Notification of Release Teletype is received from the 5.10.0 INVESTIGATOR'S FINAL REPORT, FORM 5.10. custodial jailer, attach it to the copy of the Order to Release 5.10-01 Use of Form. This form is combined with the Booking and Teletype and deliver both teletypes to the officer ordering the Identification Record, Form 5.1, and is used by officers to release of the prisoner. record information which may aid in a future investigation about a prisoner arrested for a felony. Information on the When the release of a prisoner is accomplished in the division of form is also furnished to the California Adult Authority for assignment of the officer ordering the release, the sender's copy of review prior to determining an inmate's eligibility for the Notification of Release Teletype shall be delivered to the officer parole. The form additionally serves as an authorization for who initiated the Order to Release. the release of a charge against a prisoner.

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5.10-24 Completion-Juveniles. When an investigating officer 1 - Vice Division. determines that a juvenile who is charged with a violation 1 - Custodial jailer (when arrestee or charge is to be of the Welfare and Institutions Code uses an M.O. that is released).* unusual, distinctive, or characteristic of that particular subject, he/she shall: 5 - TOTAL, plus (Extra Copy Distribution)

* Complete an Investigator's Final Report, Form 5.10, and an EXTRA COPY DISTRIBUTION M.O. Sheet, Form 5.14. 1 - Concerned property clerk, when the disposition of evidence * Attach both forms together and forward to Information booked to the arrestee is "Release to Arrestee" or "Hold." Technology Division. * When an abstract of the Investigator's Final Report is teletyped to the custodial jailer, this copy shall be omitted. 5.10-26 Completion-Felony Referrals to the City Attorney's Office. When an investigating officer determines that a felony case will be referred directly to the City Attorney's 5.10-86 Distribution-Misdemeanor Releases. When a Office without first obtaining a rejection from the District misdemeanor prisoner is in a division jail, the following Attorney's Office, the investigating officer shall: distribution shall be used: * Check the applicable section of the "Additional Action" portion 1 - Original, Records and Identification Division, Automated of the Form 5.10 and have his/her watch commander or Section Records Section. OIC approve the bypass by signing where indicated. 1 - Custodial jailer (when arrestee or charge is to be * Deliver a copy of the Form 5.10 to the City Attorney, at the time released).* the case is presented. 2 - TOTAL Note: Processing of the Form 5.10 may be changed when modified referral procedures are used. Refer to the Detective Operations * When an abstract of the Investigator's Final Report is Manual for modified referral procedures. teletyped to the custodial jailer, this copy shall be omitted.

5.10-82 Distribution-All Felonies (Except Vice). When a prisoner is to be released to the representative of an outside agency, the following distribution shall be used: ALL DIVISIONS 1 - Original, Information Technology Division. 1 - Original, Records and Identification Division, Automated 1 - Investigating officers, Area of occurrence. Records Section. 1 - Concerned specialized detective division. 1 - Representative of the outside agency. 1 - Custodial jailer (when arrestee or charge is to be released).* 2 - TOTAL, plus Extra Copy Distribution 4 - TOTAL, plus (Extra Copy Distribution) EXTRA COPY DISTRIBUTION 1 - Arrestee Information and Release Section, Metropolitan EXTRA COPY DISTRIBUTION Jail Section, when the arrestee is to be released from 1 - Concerned representative, when prisoner released to Metropolitan Jail Section. outside agency. Note: When an abstract of the Investigator's Final Report, * When an abstract of the Investigator's Final Report is is teletyped to Metropolitan Jail Section, this copy shall teletyped to the custodial jailer, this copy shall be omitted. be omitted. 5.10-84 Distribution-All Vice Felonies. 1 - Detective Support Division, when an arrestee is released to METROPOLITAN AREAS another agency without a felony charge having been 1 - Handwritten copy, Vice Division, accompanied by Arrest placed (Manual Section 4/775.30). Report, at the time of arrest. When a misdemeanor complaint is refused and the prisoner is in a OUTLYING AREAS court detention area, the officer seeking the complaint shall 1 - Original, Information Technology Division. complete and distribute the Investigator's Final Report, Form 5.10, 1 - Vice investigating officers, Area of occurrence. as follows: 1 - Vice Division. 1 - Commanding officer, concerned geographic bureau. 1 - Original, Records and Identification Division, Automated 1 - Custodial jailer (when arrestee or charge is to be Records Section. released).* 1 - Division commanding officer, division of arrest, for 5 - TOTAL, plus (Extra Copy Distribution) information. 1 - Attached to the Custody Record, page 7, of the Booking and Identification Record, Form 5.1. EXTRA COPY DISTRIBUTION 1 - Vice Division, on bookmaking only. 3 - TOTAL 5.10-88 Distribution-Special Cases. * When an abstract of the Investigator's Final Report is 1 - City Attorney, when the arrestee is released on a Writ of teletyped to the custodial jailer, this copy shall be omitted. Habeas Corpus and no felony complaint is issued. 2 - Juvenile Division, when a juvenile is involved. VICE DIVISION 1 - Detective Support Division, when the arrestee is a member 1 - Original, Information Technology Division. of the Armed Forces. 1 - Administrative Operations Section, Office of Operations. 1 - Commanding officer, concerned geographic bureau.

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2 - Detective Support Division, accompanied by one copy of shall be delivered by the transportation officers to the the Arrest Report, when the arrestee is released to another divisional record unit where the arrestee is booked. jurisdiction without rebooking. * When the Mass Arrest Report is used to report an adult 1 - United States Coast Guard, when a member of the felony arrest, or any juvenile arrest, the master copy shall Merchant Marine is arrested on a narcotics charge. be delivered to the record unit of the concerned investigative division. 7 - TOTAL 5.11-84 Distribution-Record Unit Instructions. Upon receipt of 5.10-90 Distribution-Juvenile Bookings. the master copy of the Mass Arrest Report, concerned 1 - Original, concerned detective division. record unit personnel shall immediately duplicate and distribute copies of the report as outlined for the Arrest 1 - TOTAL Report, Form 5.2, in Department Manual Sections 5/5.2-84 and 5/5.2-88. 5.11 MASS ARREST REPORT, FORM 5.11. When the Mass Arrest Report is used as a combination arrest and 5.11-01 Use of Form. This report is used to facilitate report writing other report (crime, evidence, vehicle), sufficient copies of the during unusual occurrences when a large number of arrests report shall be made to provide for the complete distribution of each are made. The Mass Arrest Report may be used during an included report. unusual occurrence only upon the direction of a staff officer or when the arrestee is processed through the Field When the Mass Arrest Report is used to record an adult felony Jail Unit. The Mass Arrest Report may be completed in arrest, five additional copies of the report shall be forwarded to the lieu of the following reports when used in conjunction with investigating division to be utilized in lieu of the Investigator's Final an arrest: Report, Form 5.10. * Arrest Report, Form 5.2. * Crime Report. When the Mass Arrest Report records the arrest of a juvenile, the * Evidence Report. distribution shall be the same as when the Arrest Report, Form 5.2, * Vehicle Report, when the arrestee's vehicle is held for reports a juvenile arrest. investigation. * Medical Treatment Record. 5.13.0 MASS ARREST ENVELOPE, FORM 5.13. * Juvenile Hall Entrance Form. * Investigator's Final Report, Form 5.10. 5.13-01 Use of Form. This form is used as part of the Mass Arrest Kit to facilitate the identification of arrestees at an unusual 5.11-10 Completion-General. The Mass Arrest Report shall occurrence. This form shall be photographed with the contain a brief description of the circumstances of the arrestee and shall accompany the arrestee to the final jail arrest and a prima facie case for the offense charged. facility. * The report shall be completed at the location where the arrestee is processed. 5.14.0 M.O. SHEET, FORM 5.14. * The report should be as brief as possible, allowing the rapid 5.14-01 Use of Form. This form is used: return of officers to the field and the unusual occurrence control duties. * In conjunction with a Follow-up Report, Form 3.14, or an Investigator's Final Report, Form 5.10, to report an M.O. 5.11-12 Completion-Multiple Arrests. The Mass Arrest Report that is unusual, distinctive, or characteristic of a particular may be used in reporting multiple arrests (Manual Section suspect. 5/5.2-12). * In conjunction with a Follow-up Report to report a change in M.O. that is substantially different than one originally 5.11-80 Distribution-Field. The Mass Arrest Report shall require reported on a crime report. field duplication and distribution when: 5.14-14 Completion-DR Number. This form shall bear the DR * The form has been used to report the arrest of a juvenile number of the Follow-up Report or Investigator's Final who is to be detained. Report to which it relates. * Three copies shall accompany the juvenile to the place of final detention and shall serve as the Los Angeles County 5.14-80 Distribution. This form shall be attached to and distributed Juvenile Hall Entrance Form. with the report to which it relates. * The form has been used as a combination arrest and 5.15.0 COMPLAINT APPLICATION, FORM 5.15. evidence report. * One copy shall be delivered, with the evidence which is to 5.15-01 Use of Form. This form is used as an application to the be booked, to the Evidence Detail. City Attorney for a misdemeanor complaint, when the * The form has been used as a combination arrest and circumstances preclude the use of other complaint forms, medical treatment record. e.g., arrest, RFC, crime, traffic collision or traffic citations; * One copy shall be delivered to the field medical unit. or when use of the Complaint Application is specifically 5.11-82 Distribution-Master Copy. After the required field required by the Manual. distribution has been completed, the master copy of the Mass Arrest Report shall be forwarded for additional 5.15-10 Completion-DR Numbers. Each completed Complaint duplication and distribution as follows: Application shall bear a DR number. When a related report requires a DR number, that DR number shall be used. * When a misdemeanor adult arrestee is booked into Jail Exception: A Complaint Application made in connection with a Division or the County Jail System, the master copy of the vice or narcotic report shall bear a miscellaneous DR number. Mass Arrest Report shall be delivered by the transportation officers to the Parker Center Report Counter. 5.15-12 Completion-Traffic Complaints. When a Complaint * When a misdemeanor adult arrestee is booked into a Application is completed for a traffic violation, any divisional jail, the master copy of the Mass Arrest Report citation for that or related violations by the same violator

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shall be cancelled. The essential elements and locations of 5.17-10 Completion. This form is completed by the arraigning the violations, used to substantiate the charge, shall be officer and the court officer when the arraigning officer included in the complaint. does not attend the arraignment in Division 30.

5.15-80 Distribution. 5.17-80 Distribution. 1 - Original, court officer in Division 30 of the Municipal GENERAL Court. 3 - Original and 2, City Attorney. 1 - Records and Identification Division, Automated Records 1 - TOTAL Section. 1 - Area of Occurrence 5.18.0 PUPILOMETER, FORM 5.18. 5 - TOTAL, plus (Extra Copy Distribution) 5.18-01 Use of Form. This form is used by officers as a tool for measuring pupil reaction to light. EXTRA COPY DISTRIBUTION 5.18-80 Distribution. Distribution of this form shall be determined 1 - Department of Alcoholic Beverage Control, when by the concerned commanding officer. complaint application charges a violation of any law on an ABC licensed premises. 5.20.7 INTOXIMETER EC/IR OPERATOR CHECKLIST, 1 - Commission Investigation Division, when a complaint FORM 5.20.7. application charges a Police Commission permittee with a violation of any law. 5.20.7-01Use of Form. This form is used as a guide by officers to 1 - Vice Division, when complaint application charges a vice ensure the correct administration of the Intoximeter EC/IR violation. test. It also provides a Department record of each use of the Intoximeter EC/IR. TRAFFIC 3 - Original and 2, concerned traffic court liaison unit/detail. 5.20.7-10Completion. This form shall be completed each time an 1 - Records and Identification Division. Intoximeter EC/IR test is administered. A maximum of 1 - Area of Occurrence three samples may be recorded on one form. 5 - TOTAL 5.20.7-80Distribution.

5.16.0 LATENT PRINT ENVELOPE/REPORT, FORM 5.16. Adult Misdemeanor Arrests 3 - Original and two, attached to the related arrest reports 5.16-01 Use of Form. This form is used to record and transmit forwarded to the custodial jailor (Metropolitan Area) or the information regarding latent fingerprints. Deputy City Attorney (out-lying areas). 1 - Copy to Area/division records unit attached to copy of 5.16-10 Completion. Upon the receipt of a request by a field unit arrest report. for SID to conduct a latent print investigation, SID 1 - Copy to Records and Identification Division attached to the personnel shall: original arrest report. * Complete a Latent Print Envelope/Report; and, 5 - TOTAL * At the completion of the latent print investigation, enter all pertinent information obtained from the investigation on the Form 5.16, and use the Form 5.16 to store all related Adult Felony Arrests latent print lifts, photos, and related material. 5 - Original and four, to the concerned investigative unit attached to related arrest reports. Note: If the result of the investigation is positive, the frontside 1 - Copy Area/division records unit attached to copy of arrest of the form shall be photocopied and the photocopy shall be report. forwarded to the concerned detective. 1 - Copy to Records and Identification Division attached to the original arrest report. Persons obtaining latent fingerprints shall cause this form to be 7 - TOTAL completed from information recorded on the Investigation Request, Form 12.1 (Manual Section 5/12.1). Juvenile Arrests 5.16-80 Distribution. 2 - Original and one, concerned investigative unit attached to 1 - Original, Latent Prints Section, Scientific Investigation original and copy of arrest report. Division. 1 - Copy to Area/division records unit attached to copy of 1 - Concerned geographic detective division. arrest report. 2 - TOTAL, plus (Extra Copy Distribution) 3 - TOTAL

EXTRA COPY DISTRIBUTION Other Cases. When used as an investigative aid in other than 1 - Robbery-Homicide Division, if dead body. arrest cases: 1 - Juvenile Division, all school burglaries and cases where the 1 - Original, Concerned investigative unit. suspect has definitely been identified as a juvenile.

5.17.0 ARRAIGNMENT INFORMATION, FORM 5.17. 5.30.0 IN-CUSTODY AUTHORIZATION FOR STRIP 5.17-01 Use of Form. This form is used by the arraigning officer SEARCH, VISUAL BODY CAVITY SEARCH, and the court officer in Division 30 of the Municipal Court PHYSICAL BODY CAVITY SEARCH, FORM 5.30. to record information about the case for the judge of the 5.30-01 Use of Form. This form shall be used by personnel in court. Department jails to request authorization from a supervisor

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to conduct any strip search, visual body cavity search, or require medical attention from the dispensary personnel physical body cavity search of an in custody arrestee when prior to booking. the need to search the arrestee arises after the arrestee has been booked and the related reports completed. 5.37-10 Completion. The form shall be completed in the following manner: Note: In addition to the Form 5.30, a search warrant is * The arresting officer(s) shall complete the top section with required for a physical body cavity search and a copy of the arrestee’s name, date of birth, booking number, and warrant shall be attached to, and distributed charge; with, the completed Form 5.30. * The detention officer shall complete the “Segregation Assessment” section; and, 5.30-80 Distribution. * The Jail Division watch commander approving the 1 - Original forwarded to Records and Identification Division “Segregation Assessment” shall sign the form in the space and attached to the Booking and Identification Record provided and include his/her serial number. page of the Booking and Identification Record, Form 5.1; 5.37-80 Distribution. 1 - A copy shall be attached to, and filed with, the Watch 1 – Original, attached to prisoner’s Jail Custody Record. Commander's Daily Report, Form 15.80, or the Daily 1 – Attached to Division Booking Record. Deployment Sheet, Temporary Form 108; and 1 - A copy shall be attached to the arrestee's Jail Custody 2 - TOTAL Record. 3 - TOTAL 5/600. JAIL PROCEDURES

5.35.0 ARRESTEE MEDICAL SCREENING FORM, FORM 5.35. 6.02.0 ARRAIGNMENT APPEARANCES OF ADULT MISDEMEANOR ARRESTEES, FORM 6.02. 5.35-01 Use of Form. This form is used to document the prebooking medical screening of prisoners. Arresting 6.2-01 Use of Form. This form is used by the Department's court officers shall complete an Arrestee Medical Screening liaison officers to report the appearance in arraignment Form for each arrestee who is booked and detained in a courts of persons charged with misdemeanor offenses. Department jail facility or a County jail facility. 6.2-80 Distribution. (Completion of the form is not necessary if an arrestee is 1 - Original, Administrative Section, Jail Division. released on his or her own recognizance, released on a 1 - Concerned court liaison officer. Nontraffic Notice to Appear, Form 5.2.2, or immediately posts cash bail.) 2 - TOTAL 5.35-80 Distribution. 1 - Original, attached to prisoner's Jail Custody Record. 6.03.1 FELONY O.R. RELEASE AND AGREEMENT TO 1 - Attached to Division Booking Record APPEAR, FORM 6.03.1. 2 - TOTAL 6.3.1-01 Use of Form. This form shall be used by an officer to cite to court a booked felony arrestee who is to be released from custody as a result of an Order to Release on Own 5.36.0 INMATE CLASSIFICATION QUESTIONNAIRE Recognizance issued by a judge or court commissioner. AND RECORD OF MEDICAL SCREEING (BLUE), FORM 5.36. 6.3.1-10 Completion. When a felony O.R. release authorization 5.36-01 Use of Form. This form is used to detail information teletype is received, the releasing officer shall: related to the housing of arrestees and their medical needs, * Complete the form in triplicate. when seen by dispensary personnel. * Have the arrestee read and sign the form. * Give the arrestee the second copy of the form. 5.36-10 Completion. The form shall be completed in the following manner: 6.3.1-80 Distribution. 1 - Original, forwarded to concerned court. * The arresting officer shall complete the top section with the 1 - Copy, to arrestee. arrestee’s name, date of birth, booking number and charge; 1 - Copy, attached to arrestee's custody card. * The detention officer shall complete the “Segregation Assessment” section; 3 - TOTAL * Dispensary personnel shall complete the “Special Medical Instructions for Persons in Custody” section; and, 6.06.0 ESCAPE REPORT, FORM 6.06. * The Jail Division watch commander approving the “Segregation Assessment” shall sign in the space provided 6.6-01 Use of Form. This form is used to report the escape of a and include his/her serial number. prisoner from custody of the Department (Manual Section 4/670). 5.36-80 Distribution. 1 – Original, attached to prisoner’s Jail Custody Record. 6.6-80 Distribution. 1 – Attached to Division Booking Record. Escaped Misdemeanor Prisoner. 2 – TOTAL 1 - Original, Records and Identification Division, Automated Records Section. 5.37.0 INMATE CLASSIFICATION QUESTIONNAIRE 1 - Assistant to the Director, Office of Operations. (WHITE), FORM 5.37. 1 - Commanding Officer, Jail Division. 5.37-01 Use of Form. This form is used to document information 3 - Concerned division detectives. related to the housing of arrestees, if the arrestee did not

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1 - Record Unit, Area of occurrence, when other than transfer felony arrestees to the concerned arraignment Metropolitan Jail Section. court. 1 - Concerned officer's bureau commanding officer (except the Note: For bail outs of CHP prisoners, see Manual Section 4/680.02. Assistant to the Director, Office of Operations). 6.11-80 Distribution. 8 - TOTAL Prisoner Arraignment Transfer. Escaped Felony Prisoner. ALL DIVISIONS-ALL COURTS 1 - Original, Records and Identification Division, Automated 4 - Court, with custody records (three to Sheriff's Court Records Section. Detail). 3 - Investigating officer of case involving prisoner's arrest. 2 - Court, with reports (misdemeanor only). 1 - Assistant to the Director, Office of Operations. 1 - Division receipt (retained). 1 - Commanding Officer, Jail Division. 1 - Record unit, Area of occurrence when other than 7 - TOTAL Metropolitan Jail Section. 1 - Concerned officer's bureau commanding officer (except the Note: When used for Prisoner Arraignment Transfer, separate sets Assistant to the Director, Office of Operations). of the Form 6.11 shall be prepared for male prisoners, female prisoners, and for each court. Each additional charge, or warrant 8 - TOTAL number, and issuing court, shall be entered on a separate line in the "Warrant No.(s)/Charge" column. No entries shall be made in the Escaped Juvenile Prisoner. columns to the right of the heavy vertical lines. 1 - Original, Commanding Officer, Juvenile Division. For transfers of prisoners wanted by the Los Angeles County 1 - Records and Identification Division, Automated Records Sheriff's Department, see Manual Section 4/660.15. Section. 1 - Juvenile Unit, Area of occurrence. Divisional Prisoner Transfer. 1 - Assistant to the Director, Office of Operations. 1 - Jail Division. HARBOR AND METROPOLITAN 5 - TOTAL 1 - Division receiving, with reports. 2 - Division receiving, with custody records. 1 - Division receiving, with property. 6.8.0 PROPERTY RELEASE, FORM 6.8. 1 - Division receipt. 6.8-01 Use of Form. This form is used by a prisoner as an 5 - TOTAL authorization for release of his/her personal property.

6.8-10 Completion. (Manual Section 4/545) WEST LOS ANGELES, PACIFIC, HOLLYWOOD, AND VALLEY * The jail employee having charge of the prisoner shall complete 1 - Division receiving. the form. 1 - Transporting unit. * The prisoner requesting the release shall sign the form. 1 - Division receipt. * A felony prisoner's personal property, with the exception of money, shall not be released without the approval of the 3 - TOTAL concerned investigating officers. Special Transfer of Arrest Reports. (Weekends and Court Note: Approval is not required when a misdemeanor or felony Holidays) prisoner authorizes the release of money. ALL DIVISIONS * The person receiving the property shall sign the form. 2 - Court, with reports. * The employee releasing the property shall indicate the number 1 - Division receipt. of the new prisoner property bag on the Form 6.8. 3 - TOTAL 6.8-80 Distribution. Personal Property. 6.13.0 JAIL INTAKE LOG, FORM 6.13. 1 - Original, division releasing property. 6.13-01 Use of Form. This form is used to record the names and 1 - Prisoner's personal property package. booking information of all persons directly booked, as well 2 - TOTAL as transferred, into a Department jail facility.

Personal Property Vehicle. 6.13-10 Completion. The jailer shall enter the required information in each box. The log is to be maintained on a daily basis 2 - Original and 1 copy, detective division of impound (by from 0001 hours to 2400 hours. The following instructions person authorized to receive vehicle); copy to be attached are provided to clarify the type of information required: to the division file copy of the corresponding Vehicle Report, CHP 180. * Maximum Release Date/Time. The date and time by which the Department is required by law to release the 2 - TOTAL arrestee from Department custody (Manual Section 4/675.30). 6.11.0 JAIL TRANSFER RECORD, FORM 6.11. * PCD Date/Time Due Out. The date and time the 6.11-01 Use of Form. This form is used to record the transfer of arrestee must be released if no Probable Cause prisoners and their property, reports, and bail outs. It is Determination (PCD) hearing has been held within 48 also used by investigating officers to order jailers to consecutive hours from the date and time of arrest.

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2 - TOTAL * PCD Completed. This column shall be checked when the jailer has confirmed that a PCD hearing was held. 6.17.0 JAIL INSPECTION RECORD, FORM 6.17. * Disposition. The type of prisoner release: e.g., release 6.17-01 Use of Form. This form is used by jailers to record jail on bail, OR release, etc. inspections. 6.13-80 Distribution. 6.17-80 Distribution. 1 - Original, concerned division. 1 - Original, concerned Area. 1 - TOTAL 1 - TOTAL 6.19.0 ADULT DETENTION LOG, FORM 6.19.0 6.15.0 BAIL RECEIPT AND/OR NOTICE TO APPEAR, FORM 6.15. 6.19.0-01Use of Form. This form is used to document an adult in police custody who is subsequently transported to any 6.15-01 Use of Form. This form is used to record the posting of Area station or the Metropolitan Jail Section, Jail Division. bail for the release of a prisoner. This form is also used as: * Notification to a prisoner of when and where to appear for court. 6.19.0-10Completion. The appropriate information shall be recorded * Receipt to the person posting bail. on the Log by the officer who transports an adult in police * Data base for distribution of penalty assessment funds by the custody to any Area station or the Metropolitan Jail Los Angeles Judicial District, Municipal Court Accountant's Section, Jail Division. A new form shall be started at 0001 Office. each day, as well as recording the Area/Division of occurrence. The watch commander shall sign and 6.15-10 Completion. A separate Bail Receipt and/or Notice to document the date and time the inspection and interview Appear, Form 6.15, shall be completed for each court was conducted. (The watch commander’s signature division. indicates that the inspection and interview was completed pursuant to Section 4/216 of the Department Manual.) A maximum of seven warrants may be listed on each set of the Form 6.15. When an arrestee has more than seven warrants, a The watch commander shall document additional separate set of the form shall be used to list the excess warrants. information associated with the inspection and interview (e.g., “Completed,” “No Additional Information,” “See Regardless of the type of bail posted, an entry shall be made in the Watch Commander’s Daily Report,” etc.), or any other "Bail," "P.A.," and "Total" boxes. information the watch commander deems necessary. Note: The Miranda Rights Invoked box (within the 6.15-80 Distribution. Remarks section) shall be checked by the officer receiving the invocation immediately after an arrestee invokes Form completed by employee accepting bail: his/her Rights. 1 - Original, to depositor. 1 - Administrative Section, Jail Division. 6.19.0-80Distribution. The original Adult Detention Logs shall be 1 - Concerned court. retained at each Area for a period of two years. After two 1 - Division accepting bail. years, the Logs shall be handled in accordance with current 1 - Concerned investigative division (bail posted for felony record retention guidelines. arrestee), or court complaint officer (bail posted for misdemeanor arrestee). 6.20.0 MASTER BLOTTER, FORM 6.20. 5 - TOTAL, plus (Extra Copy Distribution) 6.20-01 Use of Form. This form is completed by the Booking Records Update Unit, Records and Identification Division, to record arrest and booking information. EXTRA COPY DISTRIBUTION 1 - Concerned court, when prisoner is released on cash bail. 6.20-80 Distribution. 1 - Arrestee, if other than depositor and if bail is accepted by 1 - Original, Blotter Preparation Unit, Records and division of custody. Identification Division. Additional forms completed by releasing employee when bail is 1 - TOTAL posted at different location: 6.21.0 VISITOR'S PASS, FORM 6.21. 1 - Original, arrestee. 1 - Division files. 6.21-01 Use of Form. This form is used to authorize a private 1 - Concerned investigative division (bail posted for felony person to visit a felony prisoner in custody of the arrestee), or court complaint officer (bail posted for Department (Manual Section 4/659). misdemeanor arrestee). 6.21-80 Distribution. 3 - TOTAL 1 - Original, to visitor for presentation to the jailer. Forwarded by jailer to assigned investigating officer. 1 - Copy, retained in passbook at issuing division. 6.16.0 DIVISION BAIL LOG, FORM 6.16. 2 - TOTAL 6.16-01 Use of Form. This form is used by all division jails to record bail postings. 6.31.0 PRISONER VISITATION AND TEMPORARY 6.16-80 Distribution. SIGN-OUT RECORD FORM 6.31. 1 - Original, division accepting bail. 1 - Administrative Section, Jail Division. 6.31-01 Use of Form. This form is used as a record of:

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* All persons who visit felony prisoners, including officers, 6.40-80 Distribution. probation officers, attorneys, and bail bondsmen. 1 - Original, person surrendering arrestee. * All prisoners removed temporarily from the City Jail 1 - Misdemeanor Office, Criminal Division, Los Angeles System by investigating officers, or officers authorized by: Municipal Court, Los Angeles County Courthouse.

* The investigating officers. 2 - TOTAL * The commanding officer, concerned division. * The commanding officer, concerned bureau. 6.44.0 SUBPOENA LIST, FORM 6.44. 6.31-10 Completion. 6.44-01 Use of Form. This form is used by court bailiffs to record information concerning criminal cases which are * The officer accepting a request for a visit or temporary removal continued. of a prisoner shall be responsible for completing this form. * When a prisoner is removed temporarily from the jail premises, 6.44-80 Distribution. the jailer shall enter the time "out" in the appropriate column. 1 - Original, Records and Identification Division. The jailer shall enter the time "in" in the appropriate column 1 - Court bailiff. when the prisoner is returned to his or her custody. 2 - TOTAL * When the Form 6.31 is used to record a visitation of a felony prisoner, complete only that section of the form to the left of the heavy line. 6.51.0 SPECIAL CONFINEMENT AND OBSERVATION RECORD, FORM 6.51. 6.31-80 Distribution. 6.51-01 Use of Form. This form is used to maintain a record of the 1 - Original, division originating. special confinement of a prisoner in custody of the Department (Manual Section 4/653.20). 1 - TOTAL 6.51-80 Distribution. 6.34.0 PRISONER INJURY OR ILLNESS REPORT, FORM 1 - Original, Office of the Commanding Officer, Jail Division. 6.34. 1 - Assistant to the Director, Office of Operations. 6.34-01 Use of Form. This form shall be completed by officer(s) 2 - TOTAL having charge of a prisoner confined in any place of detention under the Department's control (Manual Section 6.61.0 LAPD VISITOR ROSTER, FORM 6.61. 4/648.20), when the prisoner: 6.61-01 Use of Form. This form is used by Department employees * Receives an injury of any degree, OR, to record the name and other applicable information of * Is hospitalized in the Los Angeles County-USC Medical Center non-employees entering Department facilities. due to illness, OR, * Suffers an epileptic seizure. 6.61-80 Distribution. 1 - Original, concerned division. 6.34-10 Completion. (Manual Section 4/648.20). If medical treatment is given, a copy of the Receiving Hospital 1 - TOTAL Record, Form RH 340, or the Ambulance Call Record, Form RH 345, shall be attached to the copies of the Prisoner Injury or Illness Report, Form 6.34, forwarded to 5/700. COMMUNICATIONS the Commanding Officer, Jail Division.

6.34-80 Distribution. 7.01.0 INCIDENT TICKET, FORM 7.01. 1 - Original, Records and Identification Division. 7.1-01 Use of Form. This form is used by Communications 1 - Commanding officer, Area of confinement. Division and Areas operating emergency broadcasting 2 - Commanding Officer, Jail Division. systems. 1 - Assistant to the Director, Office of Operations. 5 - TOTAL, plus 7.02.0 OFFICER-INITIATED TICKET, FORM 7.02. 7.2-01 Use of Form. This form is used by Communications 1 - Division of Drivers Licenses, Department of Motor Division and Areas operating emergency broadcasting Vehicles, 3500 South Hope Street, via United States mail, systems. when prisoner suffers an epileptic seizure. This copy to contain prisoner's thumb print. 1 - Commanding Officer, Internal Affairs Group, in all cases 7.04.0 A.D.A.M. CONTROL CARD, FORM 7.04. where an officer is involved in the injury to the prisoner. 7.4-01 Use of Form. This form is used as a cover/identification 1 - Commanding officer, concerned CHP area, via United sheet for radiophone message log batches. The form is States mail, when the prisoner is CHP responsibility. forwarded to the Data Service Bureau with the message log batches. Exception: When Robbery-Homicide Division responds to the scene, this report shall be distributed as directed by the 7.15.0 EMERGENCY MESSAGE TICKET, FORM 7.15. Commanding Officer, Robbery-Homicide Division. 7.15-01 Use of Form. This form is used by Communications 6.40.0 CERTIFICATE OF BAIL SURRENDER, FORM 6.40. Division and Areas operating emergency broadcasting 6.40-01 Use of Form. This form is used as a receipt to a person systems. who has surrendered an arrestee, previously released on bail from the Los Angeles Police Department, to the 7.23.0 TELETYPE MESSAGE NUMBER LOG, FORM 7.23. custody of the Department.

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7.23-01 Use of Form. This form is used by teletype operators to 8.17.05-10 Completion. An entry on this form shall be completed record numbered teletype messages sent. for each search or Ramey warrant issued by a magistrate. 7.23-80 Distribution. The distribution of this form is to be determined by the concerned division commanding officer. 8.17.05-80 Distribution. 1 - Original maintained at the respective Area/specialized 5/800. RECORDS AND IDENTIFICATION division. 1 - TOTAL 8.05.1 SPECIAL DISTRIBUTION MAIL LIST, FORM 8.05.1. A new Warrant Tracking Log (Log), Form 8.17.05, shall be created 8.05.1-01Use of Form. This form shall be used by Department at the beginning of each deployment period (DP). The Log from the employees requesting special distribution of any preceding DP (whether or not a warrant was logged) shall be Departmental correspondence to specific locations maintained at the Area/specialized division for two calendar years, throughout the Department. after which it shall be stored in accordance with the Department’s record retention procedure. 8.05.1-10Completion. This form shall be completed when requesting special distribution of any Departmental 8.19.0 RETURN OF REQUEST FOR POLICE REPORT OR correspondence. PHOTOGRAPH, FORM 8.19. 8.05.1-80Distribution. 8.19-1 Use of Form. This form is used by Records and 1 - Original, Specialized Services Section, Records and Identification Division. Identification Division. 1 - Copy, retained by requesting employee. 8.20.0 LAPD CLEARANCE DOCUMENT, FORM 8.20. 2 - TOTAL 8.20-1 Use of Form. This form shall be completed: * When a suspect who has been detained and transported 8.15.1 NCIC VALIDATION MAILER, FORM 8.15.1. pursuant to a CWS warrant is released prior to booking 8.15.1-01Use of Form. This Form is mailed by Records and and the individual was deemed not to be the person Identification Division to victims to validate information described on the warrant; or, entered into NCIC regarding stolen or lost vehicles. * When an individual voluntarily submits to a CWS warrant check and it is determined that the individual has no outstanding CWS warrants; or, 8.16.0 CERTIFICATE OF RELEASE, FORM 8.16. * When a booked suspect is considered the subject of a CWS 8.16.0-01Use of Form. See Manual Section 4/775.13 for warrant and it is determined that the booked subject is not requirements for use of this form. the person named on the CWS warrant. 8.16.0-80Distribution. The Certificate of Release shall be 8.20-0 Completion. Prior to issuing this form, employees shall: distributed as follows: * Affix the person's right thumb print on the original and any Arrestee Booked or Issued Release-From-Custody Citation required copies of the document in the space provided; and, 1 - Original, Records and Identification Division, Automated * Require valid identification (i.e., California Driver's Records Section attached to the Arrest Disposition Report, License, California Identification Card, etc.) from any Form 5.9, or Jail Custody Record, Page 5 of the Los individual voluntarily submitting to a CWS check. Angeles Consolidated Booking Form, Form 5.1. 1 - To arrestee. Note: A Clearance Document shall not be issued to any person who refuses to comply with the above procedures. 2 - TOTAL 8.20-80 Distribution. Arrestee Not Booked Nor Cited on RFC * Arrestee booked on a warrant and later determined not to be the 1 - Original, to arrestee. suspect. 1 - Original, Records and Identification Division, Automated 8.16.0-84 Records and Identification Division, Automated Records Division, attached to the Arrest Disposition Records Section Responsibilities. The Automated Report, Form 5.9, or Jail Custody Record, Page 5 of the Records Section shall: Los Angeles Consolidated Booking Form, Form 5.1. * Scan, index and attach Certificate to the related report; and, 1 - Arrestee. * Forward a copy of the Certificate to any agency which has received information concerning the arrest. 2 - TOTAL

Exception: Copies shall not be forwarded to the California * Arrestee not booked. Department of Justice and the Federal Bureau of Investigation. 1 - Original, Arrestee. 8.17.05 WARRANT TRACKING LOG, FORM 8.17.05. 1 - TOTAL

8.17.05-01 Use of Form. This form is maintained by each Area 8.26.0 SEX OFFENDER REGISTRATION LOG, FORM and/or specialized operational division commanding 8.26.0. officer to track Department-generated search or Ramey warrants. 8.26.0-01Use of Form. The form shall be used by Department employees to document all individuals reporting for sex offender registration.

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8.26.0-10Completion. Area front desk and operations support are displayed at their stations where they are visible to the division desk personnel shall complete the form in its public. entirety. * The Commanding Officer, Juvenile Division, shall ensure posters are made available to the Parker Center front desk. 8.26.0-80Distribution. * The Council Liaison Officer, Governmental Liaison Section, 1 - Original, Area Major Assault Crimes Coordinator. Chief of Staff, shall provide posters to all City Hall offices of the City Council and to the Mayor's Office. 1 - TOTAL 8.30.0 REGISTERED SEX OFFENDER ADVISORY, FORM 8.26.1 NOTICE TO APPEAR AND PROVIDE DNA 8.30.0 SAMPLES, FORM 8.26.1. 8.30.0-01 Use of Form. This form is used to notify persons, entities, 8.26.01-01 Use of Form. The form shall be used by Department organizations, or the general public of a high-risk sex employees to ensure that Section 290 PC (sex offender) offender, or serious sex offender(s) they are likely to registrants are scheduled to provide the required specimens encounter. at the date, time and location specified. 8.30.0-10 Completion. The assigned Registration Enforcement and 8.26.01-10 Completion. The form shall be completed by the REACT Compliance Team (REACT) or the Major Assault Crime officer conducting the sex offender registrant interview. (MAC) investigating officer shall complete the form.

8.26.01-80 Distribution. 8.30.0-80 Distribution. 1 - Original, filed in the “Monthly DNA Appointment” file. 1 - Original, Area commanding officer. 1 - Copy, Registrant. 1 - Copy, Area detective officer-in-charge. 2 - TOTAL 2 - TOTAL

8.27.0 CONVICTED PERSON'S REGISTRATION, FORM 8.30.5 AUTHORIZATION TO RELEASE “SERIOUS” SEX 8.27. OFFENDER INFORMATION TO ADDITIONAL PERSONS, FORM 8.30.5 8.27-01 Use of Form. This form is used by Records and Identification Division to record registrations by convicted 8.30.5-01 Use of Form. This form is used to authorize persons and persons for Narco and Arson. (Sex registrations use State entities receiving information concerning high-risk or Form 8102). The form is used in conjunction with a serious sex offenders, who need to disclose this mug-type photograph and fingerprint card of the person information to additional persons. registering. 8.30.5-10 Completion. The assigned REACT or MAC investigating officer shall complete the form. This form is not valid 8.27-80 Distribution. unless signed by the individual receiving the registered sex 1 - Original, retained at Records and Identification Division. offender’s information. 1 - Bureau of Identification, Department of Justice. 1 - Person registering. Note: Form 8.30.0 shall be completed prior to completing Form 8.30.5. 3 - TOTAL 8.30.5-80 Distribution. 1 - Original, Area commanding officer. 8.28.0 MEGAN'S LAW - REQUEST TO VIEW SEXUAL 1 - Copy, Area detective officer-in-charge. OFFENDER IDENTIFICATION INFORMATION LOG, FORM 8.28. 2 - TOTAL 8.28-01 Use of Form. This form shall be used to register persons applying to view the Sex Offender Index. 8.31.0 NOTICE OF REPORT TO THE CHILD ABUSE CENTRAL INDEX, FORM 8.31. 8.28-10 Completion. The form shall be completed by the front 8.31-01 Use of Form. This form is used to notify an individual that desk employee and approved by the Watch Commander. he/she has been identified as a suspect in an investigation of suspected child abuse and that this information has been 8.28-80 Distribution. forwarded to the Department of Justice. 1 - Original, Area Major Assault Crimes Coordinator. 8.31-10 Completion. This form shall be completed and mailed to 1 - TOTAL each person named as a suspect in an investigation of suspected child abuse. Note: The completed Form 8.28.0 is confidential. A copy of Form 8.28.0, may only be disclosed to law enforcement 8.31-80 Distribution. agencies for law enforcement purposes. 1 - Original shall be mailed to the suspect. 1 - A copy shall be retained in the Detective’s Case Envelope, 8.29.0 MEGAN'S LAW - INFORMATION POSTER, FORM Form 15.15. 8.29. 2 - TOTAL Responsibility for the Megan's Law - Information Posters. The following entities have responsibility for ensuring that Megan's Law Information Posters are placed conspicuously 8.32.0 ARRESTEE OR APPLICANT RECORD, FORM 8.32. throughout the Department and City Council field offices: 8.32-01 Use of Form. This form is used by personnel of Records and Identification Division to inform concerned * Area commanding officers shall provide posters to all City investigating officers or agencies of the arrest, an Council field offices within their Areas, and ensure posters

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outstanding warrant, or the criminal record of an applicant 1 - Traffic Coordination Section/Drug Recognition Experts or an arrestee. (TCS/DRE). 8.32-80 Distribution. 2 - TOTAL 1 - Original, concerned investigating officer or agency. 1 - TOTAL, plus 8.42.0 REQUEST/RELEASE CRIMINAL RECORD, FORM 8.42. When a parolee is booked on any charge: 8.42-01 Use of Form. This form shall be completed by all persons 1 - Forwarded to the appropriate parole agency via the Felony who request or release any Criminal Offender Record Section, Jail Division. Information outside the Department. The form shall be 1 - Criminal History Section, Records and Identification forwarded daily to Records and Identification Division for Division. filing.

8.34.0 REGISTRY OF DR NUMBERS, FORM 8.34. It shall be left to the discretion of the Area/division commanding 8.34-01 Use of Form. This form is a page of a log book used to officer as to whether completion of the Form 08.42.0 is required record the issuance of DR numbers. when information is to be released to authorized persons outside the Department who routinely receive CORI in order to process LAPD 8.34-80 Distribution. arrestees. These include local courts, members of the Los Angeles County District Attorney's Office and the Los Angeles City * Miscellaneous DR's. Attorney's Office. 1 - Original, Crime and Miscellaneous Reports Section, Records and Identification Division, with the original of 8.45.0 CHANGE/CANCELLATION OF DR NUMBER, each listed report. FORM 8.45. 1 - Copy, Information Technology Division, with a copy of each listed report. 8.45-01 Use of Form. This form is used: * To change or cancel a DR Number and/or * Unusual Occurrence DR's. * To correct erroneous or incomplete information that has 1 - Original, Crime and Miscellaneous Reports Section, been entered into the Automated DR Issuance System Records and Identification Division. (ADRIS). 1 - Copy, Information Technology Division. 8.45-80 Distribution.

* Missing Persons DR's. * Change/Cancellation of DR. Distribution the same as 1 - Original, Crime and Miscellaneous Reports Section, original report. Records and Identification Division. * Correction to CCAD. 1 - Copy, Information Technology Division. 1 - Original, Records and Identification Division, Automated Records Section. * Vice DR's and Narcotic DR's. 1 - Information Technology Division. 1 - Original, Crime and Miscellaneous Reports Section, 1 - Concerned Area Record Unit. Records and Identification Division. 3 - TOTAL 8.40.0 NARCOTIC ARRESTEE EXAMINATION, FORM 8.40. 8.47.0 SUSPECT WANTED, FORM 8.47. 8.40-01 Use of Form. This form is used to record pertinent 8.47-01 Use of Form. This form is used by investigating officers information and depict markings on the arms of persons in to record, for divisional reference, information about custody who are suspected of using narcotics. felony wants and shall be destroyed when no longer 8.40-80 Distribution. needed. 1 - Original, concerned Area Narcotics Enforcement Detail. 8.47-80 Distribution. 1 - TOTAL 1 - Original, record unit of concerned division. 1 - TOTAL 8.40.1 ADMONISHMENT FOR URINE TEST, FORM 8.40.1. 8.40.1-01Use of Form. This form is used to admonish a person 8.48.0 WARRANT INFORMATION, FORM 8.48. arrested for being under the influence of an opiate of the 8.48-01 Use of Form. This form is used by investigating officers requirement to submit to a urine test and to record the to provide a physical description of an outstanding suspect request for a urine sample and the arrestee's response. for which the investigating officer is attempting to obtain 8.40.1-80Distribution. The Form 8.40.1 shall be attached and a felony or misdemeanor complaint, and to request entry distributed with the arrest report. of temporary felony want information or modification of extradition approval into the National Crime Information 8.40.2 DRUG INFLUENCE EVALUATION, FORM 8.40.2. Center (NCIC) Wanted Person File. The form is also used to amend suspect information and/or to remove or amend 8.40.2-01Use of Form. This form is used by Drug Recognition warrants in the NCIC Wanted Person File. Experts and Narcotic Experts to record their drug influence evaluation of 11550(b) H&S, Phencyclidine, and Driving 8.48-10 Completion. The investigating officer seeking the Under-The-Influence Drug arrestees. complaint shall enter all applicable information on the form, except that information to be entered by the 8.40.2-80Distribution. complaint officer. 1 - Original, as a page of the related Arrest Report, Form 5.2.

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8.48-80 Distribution-Warrant Request. When seeking a cancellation of the notice when the suspect is arrested or complaint, the investigating officer shall submit the form no longer wanted. with the copies of crime and related reports as follows: 8.50-80 Distribution. 1 - Felony Complaint. The form shall accompany all related 1 - Original, investigating detective. reports when they are submitted to the Office of the 1 - Field services division watch commander. District Attorney for filing of a felony complaint. When 2 - TOTAL the warrant is issued, the form and a copy of the warrant will be given to the complaint officer in the Office of the District Attorney, who shall enter the warrant number, 8.96.0 PROBABLE CAUSE ARREST WARRANT AND court number, judge, and bail information on the Form AFFIDAVIT (ADULT), FORM 8.96.0. 8.48 and forward it to the concerned investigating officer. 8.96-01 Use of Form. This form is an arrest warrant and an affidavit in support of probable cause to arrest an adult Note: If extradition is not approved, the concerned felony suspect. investigating officer shall retain the Form 8.48 in the case package. However, if extradition approval needs to be 8.96-10 Completion. (Manual Section 4/725.12) reflected in the NCIC Wanted Person File, see "Distribution-NCIC Entry Request" below. 8.96-80 Distribution. * If an arrest is made pursuant to a Probable Cause Arrest 1 - Misdemeanor Complaint. When a misdemeanor warrant Warrant by an officer, the original warrant and affidavit is issued, the complaint officer assigned to the City shall be forwarded to the concerned investigating officer Attorney's Office shall enter the physical description of the with copies of the arrest report. The investigating officer suspect on the warrant and forward the warrant to Records shall retain the original warrant and affidavit form in the and Identification Division for entry into CWS. The clerk Detective's Case Envelope, Form 15.15, or Murder Book. of the issuing court shall retain possession of the Form * If no arrest is made pursuant to the warrant, the original 8.48 on misdemeanor cases. warrant and affidavit shall be forwarded to the concerned investigating officer with copies of the crime report. The 8.48-81 Distribution-NCIC Entry Request. concerned Investigating officer shall retain the original 1 - Original Records and Identification Division, Specialized warrant and affidavit forms in the work folder or Murder Services Section. book for reference. 1 - Retained by requesting employee. 8.97.0 PROBABLE CAUSE ARREST WARRANT AND 2 - TOTAL AFFIDAVIT (JUVENILE), FORM 8.97.0.

8.48.1 COMPLIANCE WITH SECTION 821 OF THE 8.97-01 Use of Form. This form is an arrest warrant and an CALIFORNIA PENAL CODE, FORM 8.48.01. affidavit in support of probable cause to arrest a juvenile subject for either a misdemeanor or felony. 8.48.1-01Use of Form. This form is used to inform defendants arrested for a bailable felony warrant of their 821 PC right. 8.97-10 Completion. (Manual Section 4/725.12) This form is only used for arrests made outside of the county of issuance, but within the State of California. 8.97-80 Distribution. Compliance necessitates documentation of the defendant * If an arrest is made pursuant to a Probable Cause Arrest acknowledging his/her option to have a bail hearing within Warrant by an officer, the original warrant and affidavit the county of arrest or to be transported to the court of shall be forwarded to the concerned investigating officer issuance. The decision is indicated within the notification with copies of the arrest report. The concerned narrative. investigating officer shall retain the original warrant and affidavit form in the Detective's Case Envelope, Form 8.48.1-10Completion – General. The officer making an arrest 15.15, or Murder Book. outside the county from which the warrant was issued shall * If no arrest is made pursuant to the warrant, the original complete this form, ensuring that the defendant reads, warrant and affidavit shall be forwarded to the concerned understands, and signs the form. investigating officer with copies of the crime report. The concerned investigating officer shall retain the original 8.48.1-80Distribution. warrant and affidavit forms in the work folder or Murder 1 - Original, attached as the final page of the Arrest Report. Book for reference. 1 - Copy, arrestee. 1 - Copy, attached to the Jail Custody Record. 5/900. JUVENILE PROCEDURES 3 - TOTAL 9.01.0 JUVENILE COURT NOTICE TO APPEAR, FORM 8.49.0 INDEX CARD OUT SLIP, FORM 8.49. 9.01.0. 8.49-01 Use of Form. This form is used by Records and 9.01.0-01Use of Form. This form is used by detectives during the Identification Division. cite-back interview to cite a non-detained juvenile and his/her parent(s) or guardians(s) to appear in Juvenile 8.50.0 SUSPECT WANTED NOTICE, FORM 8.50. Superior Court. The citation is issued in conjunction with a non-detained petition request. 8.50-01 Use of Form. This form is used by investigating officers to notify field services division watch commanders that a 9.01.0-10Completion. The cite-day shall be 60 days from the time suspect is wanted. The detective initiating the Suspect of the investigative cite-back interview with the juvenile Wanted Notice, Form 8.50, shall be responsible for detective. If the 60th day is a weekend or holiday, the court cite-day shall be the next available court date.

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9.01.0-80Distribution. 9.05.0-10Completion. The appropriate information shall be entered 1 - Original (white) – Court copy forwarded with petition on the Log by the officer who transports a juvenile in request to Probation Department. police custody to any Area station or the Metropolitan Jail 1 - Copy (blue) – Juvenile. Section, Jail Division. A new form shall be started at 0001 1 - Copy (yellow) – Parent or Guardian. each day, as well as recording the Area/Division of 1 - Copy (pink) – Detective copy included in the Divisional occurrence. The watch commander shall sign and Arrest Package. document the date and time the inspection and interview was conducted. (The watch commander’s signature 4 - TOTAL indicates that the inspection and interview was completed pursuant to Section 4/216.0 of the Department Manual.) 9.02.0 REQUEST FOR CERTIFICATION TO JUVENILE COURT, FORM 9.02. The watch commander shall document additional information 9.02.0-01Use of Form. This form is used by an investigating officer associated with the inspection and interview (e.g., “Completed,” to effect a proper disposition of a traffic warrant when it is “No Additional Information,” “See Watch Commander’s Daily determined that the person named on the warrant is a Report,” etc.), or any other information the watch commander juvenile. deems necessary.

9.02.0-80Distribution. Note: The Miranda Rights Invoked box (within the Remarks 3 - Original and 2, to Traffic Liaison Officer, Traffic section) shall be checked by the officer receiving the invocation Violations Bureau.* immediately after a subject invokes his/her Rights. 1 - Retained by investigating officer. 4 - TOTAL 9.05.0-80Distribution. 1 - Original, Juvenile Coordinator, Area Detective Division. (This shall be distributed daily.) * The Traffic Liaison Officer shall forward one completed copy to the investigating officer verifying that the subject 1 - TOTAL has been certified to Juvenile Court. The investigating officer shall then forward this copy to Juvenile Records 9.06.0 NON-SECURE DETENTION OF JUVENILES LOG, Unit, Records and Identification Division, where it shall be FORM 9.06.0 filed in the subject's package. 9.06.0-01Use of this Form. This form shall be used to document the 9.03.0 JUVENILE NOTICE TO APPEAR, FORM 9.03. non-secure detention of a juvenile in police custody who is subsequently transported to any Area station or the 9.03.0-01Use of Form. This form is used by arresting officers to Metropolitan Jail Section, Jail Division. notify a parent or guardian to whom a juvenile is released, when and where to appear for a conference with the 9.06.0-10Completion. The appropriate information shall be entered investigating detective. on the Log by the officer who transports a juvenile in police custody to any Area station or the Metropolitan Jail 9.03.0-80Distribution. Section, Jail Division. A new form shall be started at 0001 1 - Original, to detective. each day, as well as recording the Area/Division of 1 - Detective desk officer of the detective division of occurrence. The watch commander shall sign and occurrence. document the date and time the inspection and interview 1 - Parent or guardian of released juvenile. was conducted. (The watch commander’s signature 3 - TOTAL indicates that the inspection and interview was completed pursuant to Section 4/216.0 of the Department Manual.) 9.04.0 JUVENILE COURT AFFIDAVIT, FORM 9.04. The watch commander shall to document additional information associated with the inspection and interview (e.g., “Completed,” 9.04.0-01Use of Form. This form shall be used by the investigating “No Additional Information,” “See Watch Commander’s Daily detective in a juvenile case when a court hearing is Report,” etc.), or any other information the watch commander requested (Manual Section 4/218.73). deems necessary. 9.04.0-80Distribution. Note: The Miranda Rights Invoked box (within the Remarks 1 - Original to the Area Probation Intercept Officer. section) shall be checked by the officer receiving the invocation immediately after a subject invokes his/her Rights. Exception: The original shall be forwarded to Juvenile Division with the normal distribution of the arrest report 9.06.0-80Distribution. when the detective is not assigned to an Area geographical 1 - Original, Juvenile Coordinator, Area Detective Division. facility. (This shall be distributed daily.)

1 - Juvenile coordinator or watch commander, detective 1 - TOTAL division of occurrence. 9.12.0 ALLEGED PROBATION VIOLATION (APV) 2 - TOTAL NOTICE, FORM 9.12.0.

9.05.0 SECURE DETENTION OF JUVENILES LOG, FORM 9.12-01 Use of Form. This form is used by GIT, Gang 9.05.0 Enforcement Details personnel to cite juvenile gang members, listed in the Department’s Gang Tracking 9.05.0-01Use of Form. This form shall be used to document the System who have violated the conditions of their secure detention of a juvenile in police custody who is probation. subsequently transported to any Area station or the Metropolitan Jail Section, Jail Division.

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9.12-10 Completion. The form shall be completed by filling in the * All of the statistical data required, such as "date and time," boxes and listing the corresponding letter(s) for the "location," and "reporting district," refer to this report and condition(s) of probation being violated in the narrative not to the crime report. portion of the form. Officers shall list the names of any * Special attention shall be given to description of articles. known gang members the violator was determined to be Describe the color, size, type of cloth or fur, and all serial associating with, if the condition of probation is being numbers or engravings on the articles being booked. violated. * Number each item consecutively in column provided. Start with No. 1, except when supplementing a previous 9.12-80 Distribution. Property Report. In that case continue consecutively. (The 1 - Original, Probation Department. next number may be obtained from Crime and 1 - Copy, Violator. Miscellaneous Report Section, Records and Identification 1 - Copy, Retained by the concerned Area GIT, Gang Division.) Enforcement Detail. * List only one article or group of identical articles on a line. * Contents of purses, suitcases, etc., shall be itemized. 3 - TOTAL * Only one copy of the Property Report shall accompany the property regardless of the number of packages or bundles 9.13.0 NOTICE OF REFERRAL, FORM 9.13. involved. 9.13-01 Use of Form. This form is used by investigating officers to record appointment information for juveniles who are Exception: Two copies for narcotics or firearms and two copies being referred to outside agencies. The form provides for evidence to be refrigerated or frozen booked within space for the Referral Agency Counselor to record Operations Valley Bureau. feedback data concerning the juvenile's initial appointment. * When narcotics and other items are entered on a Property Report, Form 10.1, (or Arrest Report, Form 5.2, or Release 9.13-80 Distribution. from Custody Report Continuation, Form 5.2.8, is used to 1 - Original, transmitted via U.S. Mail to the Offices of the book the evidence), the narcotics shall be listed first. The Referral Agency. actual quantity and/or weight in grams or pounds (state 1 - Copy, parent or guardian of referred juvenile. whether gross or net) shall be entered. 1 - Copy, subject's divisional package. * An explanation of the circumstances which precluded issuance of the Receipt for Property Taken Into Custody, 3 - TOTAL Form 10.10, shall be entered in the narrative when applicable. 9.27.0 MONTHLY BICYCLE LICENSE STATEMENT, * The officer packaging the potentially infectious material FORM 9.27. shall write "BIOHAZARD" in the miscellaneous section of the item description for each potentially infectious 9.27-01 Use of Form. This form is used by areas issuing bicycle material listed on the Property Report. licenses to report the monthly financial status on bicycle licenses. This statement must be completed and forwarded 10.1-11 Completion-If Combined Report. When evidence is to Juvenile Division by the tenth of each month. booked in conjunction with an arrest (Manual Section 4/216.15) or completion of a Preliminary Investigation 9.27-80 Distribution. Report, Form 3.1, (Manual Section 4/203.15), only the 2 - Original and 1, Juvenile Division. shaded items and narrative section on the Property Report 2 - TOTAL are required to be completed.

10.1-14 Completion-Gambling Machines and Devices (Manual 5/1000. PROPERTY PROCEDURES Section 4/580.30). When an arrest is made involving the use of a coin-operated machine, the amount of money taken from the machine and the amount and disposition of 10.01.0 PROPERTY REPORT, FORM 10.1. Secret Service money thus retrieved, must be indicated. 10.1-01 Use of Form. This form is used to report all property coming into the custody of the Department except property 10.1-16 Completion-License Plates. License plates, including listed: those attached to, or loose in a recovered, impounded, or * On a Booking Form set, Form 5.1, or 5.1.1, or on an found vehicle, which do not belong to the vehicle, shall be Excess Personal Property Receipt, Form 10.8, checked via the Stolen Vehicle System (SVS), before a * On a Vehicle Report, CHP Form 180. report is made. * As evidence on an Arrest Report, Form 5.2, or Release * A separate report bearing a separate Vehicle DR number from Custody Report Continuation, Form 5.2.8. shall be made for each plate or set of plates (Manual Section 5/040.56). Note: When a Property Report is completed as a result of the * If a previous related report exists, the same DR number seizure of narcotic evidence by officers outside their area of shall be used. assignment, they shall cause a copy of the report to be delivered to * If no previous related report exists, a new Vehicle DR their narcotics detail. number shall be obtained. 10.1-18 Completion-DR Numbers. 10.1-10 Completion-General. * When a prior report exists in connection with the case in * Place an "X" in the appropriate box at the top of the report which the property is booked, that DR number shall be to indicate the type of report. used on the report. * When property previously reported on a crime report is recovered with other items, it shall be reported on a

548 Manual of the Los Angeles Police Department 2005 Volume 5 - CLERICAL OPERATIONS

separate Property Report, Form 10.1, bearing the original ADDITIONAL DISTRIBUTION-As approved by Area/division report DR number. commanding officer. * Reference shall be made in the narrative portion of the 10.1-81 Distribution-If Combined Report. When combined with report to any related booking numbers. an Arrest Report, Form 5.2, or Preliminary Investigation 10.1-20 Completion-CHP Officers. Reports completed by CHP Report (PIR), Form 3.1, the Property Report shall be officers relating to analyzed evidence shall be approved by distributed as a page of the Arrest Report or PIR. In a supervisor of this Department. The approving supervisor addition, the Property Report, stapled to the arrest or PIR shall obtain a miscellaneous DR number at the time of face sheet, shall be distributed as follows: approval and shall enter it in the space provided on the report. 1 - R&I Automated Records Section, if there is no crime report involved; i.e., the related report is solely a Combined Arrest and Evidence Report. 10.1-22 Completion-Property Booked Pursuant to a Search 1 - Property room, attached to evidence. (Two copies are Warrant. All property seized while executing a search required if narcotics or firearms are booked, or if blood or warrant shall be listed on the Property Report, Form 10.1, urine is booked within Operations-Valley Bureau.) and booked into Department custody. The completed Form 10.1 shall include appropriate search warrant information. 10.1-82 Distribution-Body Armor. In addition to the current distribution procedure, when body armor is booked into Department custody as evidence, an additional copy of the 10.1-23 Completion – Booked Body Armor. An officer completed Property Report, Form 10.1, shall be forwarded recovering body armor used during the commission or to the Commanding Officer, Training Division. attempted commission of a crime, illegally possessed, or worn by Department personnel when impacted by a 10.01.01 FIREARMS SUPPLEMENTAL PROPERTY ballistic object or stabbing instrument shall complete a REPORT, FORM 10.01.01 Property Report, Form 10.1, and include the serial number, model name or model number, threat level, manufacturer, 10.01.01-01 Use of Form. This form is used to document detailed size, color of the carrier, and whether it is a male or female information on each firearm booked. design. 10.01.01-10 Completion. Officers booking any firearm into Note: Body Armor includes vests, helmets, plates and any Department custody shall complete the Firearms related anti-ballistic product. Supplemental Property Report in addition to a Property Report, Form 10.01.0. Officers shall complete one 10.1-24 Completion-Booking Narcotics and Dangerous Drugs. Firearms Supplemental Property Report for each (Manual Section 4/540.70) firearm booked, with additional forms completed when more than three associates exist. 10.1-26 Completion-Money Held for Analysis by Scientific Note: When a firearm is recovered directly from a specific person, Investigation Division. When officers seize, or take into any other individual in the possessor’s company will be considered custody, money from which there is a significant chance an associate and their information shall be entered into the Scientific Investigation Division can recover physical “Possessor’s Associate” section. evidence, e.g., bloodstains, fingerprints or notations, the concerned officers shall write on the Property Report in 10.01.01-80 Distribution. The distribution for the Firearms large letters above the line where the money is listed, Supplemental Property Report is the same as the "Hold Money for Evidence." Facts supporting retention Property Report, Form 10.01.0. should be set forth in narrative form immediately following the line item listing on the Property Report and 10.01.02 CONTINUATION SHEET FOR FIREARMS in the narrative of the corresponding reports. SUPPLEMENTAL PROPERTY REPORT, FORM 10.01.02 Exception: Money contaminated with toxic or infectious materials shall not have a "Hold Money for Evidence" 10.01.02-01 Use of Form. When multiple firearms are booked on designation unless it has some evidentiary value. The a single Property Report, Form 10.01.0, and all have words "Bio-Hazard" or "Toxic Hazard" shall be printed in the same possessor, associates, recovery location and red letters on the face of the Money Envelope. recovery date, the first firearm is listed on the Firearms 10.1-80 Distribution-If Not Combined Report. Supplemental Property Report, Form 10.01.01. Additional firearms will be listed on the Continuation Sheet for Firearms Supplemental Property Report, Orig. Records and Identification Division, Automated Records Form 10.01.02. Section. 1 - Property Room, attached to evidence (Responsibility of 10.01.02-10 Completion. The appropriate information shall be reporting employee. Two copies are required if firearms or recorded on the Continuation Sheet for Firearms narcotics are booked, or if blood or urine is booked within Supplemental Property Report, Form 10.01.02, by the OVB). officer booking the firearm into a Department Property 1 - Records Unit. Room. The Gun Unit, DSD, has prepared guidelines 2 - Investigative Unit (or Area Detectives, if misdemeanor) for completing the Continuation Sheet for Firearms (Five if felony suspect in custody). Supplemental Property Report, Form 10.01.02. 4 - TOTAL When a police badge or other police property is recovered or found, 10.01.02-80 Distribution. The distribution for the Continuation no copy shall be forwarded to Property Division. Instead, this copy Sheet for Firearms Supplemental Property Report, shall accompany the property to Personnel Division. Form 10.01.02, is the same as the Property Report, Form 10.01.0. EXTRA COPY DISTRIBUTION-As indicated on report. 10.02.0 PROPERTY TRANSFER RECORD, FORM 10.02.0.

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10.2-01 Use of Form. This form is used to list all property When Used as a Court Receipt for Evidence. transferred within the Department or to another 1 - Original, Records and Identification Division, Automated jurisdiction. Records Section. 1 - Division or section from which property taken. 10.2-10 Completion. 1 - Clerk of court. * This form shall be typewritten when practicable. 3 - TOTAL * A separate set of forms shall be made for each classification of property. Transfer-Investigative Division. 10.2-80 Distribution-Evidence and Non-evidence. 1 - Original, Records and Identification Division, Automated 1 - Original, Property Division. Records Section. 1 - Division originating. 1 - Division or section releasing property. 1 - Transporting person. Retained in division files. 1 - Investigating officer, investigative division of assignment. 3 - TOTAL 3 - TOTAL

10.03.0 PROPERTY COURT RECEIPT, FORM 10.03.0. Transfer-Convertible Property from Property Division to Supply Section. 10.3-01 Use of Form. This form is used as a receipt whenever any 1 - Original, Records and Identification Division, Automated property, with the exception of that listed on the Prisoner's Records Section. Property Identification page of the Booking and 1 - Property Division. Identification Record, Form 5.1, or Excess Personal 1 - Supply Section. Property Receipt, Form 10.8, is permanently released from the custody of the Department. 3 - TOTAL Note: When the form is used as a receipt for property accepted into court as evidence, it shall be returned within five working days by 10.4.0 PROPERTY DIVISION BOOKING RECORD, FORM the concerned officer to the property section from which the 10.4. evidence was obtained. 10.4.01 Use of Form. This form is used as a book. It is a pre- The Property Court Receipt, Form 10.3, shall be used when numbered, lined form which is maintained at all locations transferring forgery-related evidence from a property room or where property is booked and is completed line by line by Property Division to an investigative division. the employee booking the property. This form is used by: * Property Division to provide a permanent record of all The Property Court Receipt, Form 10.3, shall be used to transfer property booked in the Department property system. items of convertible property from Property Division to Supply * Property officers as a record of all property booked in their Section, FOD. property sections. * Officers making original bookings of property into the 10.3-10 Completion-Listing Property. property system. * A complete description shall be made of all property being * Officers returning property not accepted as evidence in an released. administrative hearing or trial. * Items of property in containers shall be itemized. * Item numbers which appear on the Property Report, Form 10.06.0 PROPERTY DISPOSITION/UPDATE REQUEST, 10.1, shall be indicated for items listed on the Property FORM 10.06. Court Receipt. 10.06.0-01 Use of Form. This form is used to relay any 10.3-12 Completion-DR Numbers. The DR number of the information or instructions to a Property Disposition concerned property report shall appear on the Property Coordinator (PDC). The form may be used to: Court Receipt, Form 10.3. * Dispose of any or all items. * Hold any or all items. 10.3-80 Distribution. * Reroute any or all items to another entity. Releases-General. * Provide release instructions for any or all items. 1 - Original, Records and Identification Division, Automated * Update the Automated Property Information Management Records Section. System by adding, changing or deleting information that 1 - Division or section releasing property. is common to PDC functions. 1 - Concerned officer authorizing release. * Add an additional suspect or arrestee. 3 - TOTAL, plus (Extra Copy Distribution) 10.06.0-80 Distribution. 1 - Property Disposition Coordinator 1 - Duplicate, retained at discretion of investigating officer. EXTRA COPY DISTRIBUTION 1 - Concerned area or division commanding officer, when 2 - TOTAL Secret Service money involved. 1 - Concerned bureau commanding officer, when Secret 10.06.1 PROPERTY DISPOSITION REQUEST SUMMARY, Service money involved. FORM 10.06.1. Bicycle Releases. 10.6.1-01Use of Form. This form is used by: 1 - Original, Automated Vehicle and Property Section, * Property officers to notify concerned property disposition Records and Identification Division. coordinator that evidence being held requires disposition 1 - Division or section releasing property. instructions. 2 - TOTAL * Property disposition coordinators, as a control for the Property Disposition Request, Form 10.6.

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10.6.1-80Distribution. Note: This form shall not be used when an arrestee's personal 1 - Original, property officer. property or excess personal property is taken into custody during the 1 - Property Disposition Coordinator. booking process. 2 - TOTAL It is not necessary to issue the Form 10.10 for blood and urine samples or biological smear specimens taken from an arrestee or the 10.7.1 PROPERTY CARD, EVIDENCE (MONEY), FORM victim of a crime, nor is it necessary to include these items on a Form 10.7.1. 10.10 used to list other property taken from an arrestee or victim. 10.7.1-01Use of Form. This form is used by property officers as a 10.10-10 Completion-General. control card for money booked as evidence. This form is salmon in color. * When money is booked, the exact amount shall be recorded in the appropriate space. * When several items of property are booked, the property 10.7.2 PROPERTY CARD, EVIDENCE, FORM 10.7.2. may be described in general terms in the appropriate 10.7.2-01Use of Form. This form is used by property officers as a space. control card for property booked evidence, other than * When contraband is booked, this form shall be completed money. The form is white in color. in the same manner as for other items of property. * The spaces provided for "Charge" and "Booking No." shall be left blank when the receipt is issued to a person 10.8.0 EXCESS PERSONAL PROPERTY RECEIPT, FORM other than the arrestee. 10.8. * The space provided for the signature of the person 10.8-01 Use of Form. This form is used by arresting officers to possessing the property shall be left blank when that record the excess personal property of arrestees (Manual person chooses not to sign the receipt. Section 4/645.20). Note: Officers completing the form shall request that the person 10.8-10 Completion. This form shall be completed when an possessing the property sign the form, but shall not attempt to force arrestee's excess personal property is taken into custody by compliance if the person refuses. the Department. A Division of Records (DR) number is not required. All excess personal property shall be itemized. 10.10-12 Completion-DR Number. This report shall bear the same DR number as the report to which it is related. 10.8-80 Distribution. 1 - Original (white), to the arrestee. 10.10-80 Distribution. This report shall be distributed as follows: 1 - Copy (manila), to be placed in the Personal Property 1 - Duplicate, person from whom the property is taken. Envelope, Form 10.13.1, and attached to the property. 1 - Original, Records and Identification Division, Automated Records Section as a page of the related report. 2 - TOTAL 2 - TOTAL When property is released to an arrestee or his/her agent, the copy (manila) shall be signed by the person receiving the property and 10.10.1 WEAPONS CONFISCATION RECEIPT, FORM retained for five years by the division releasing the property (Manual 10.10.1. Section 4/545.10). 10.10.1-01 Use of Form. This form is used to record the receipt of firearms and other deadly weapons seized from persons 10.09.0 CONVERTIBLE PROPERTY REQUEST, FORM with a mental illness pursuant to Section 8102 of the 10.09. Welfare and Institution Code (WIC). A copy of the 10.09-01 Use of Form. This form shall be used by employees to Weapons Confiscation Receipt shall be given to request an item of converted property for use in an official persons with a mental illness from whom firearms and capacity. other deadly weapons have been seized.

10.09-10 Completion. 10.10.1-10 Completion. Officers taking persons with a mental illness into custody pursuant to Section 5150 WIC shall * A separate form shall be completed for each item or related complete a Weapons Confiscation Receipt whenever a package grouping of converted property requested. firearm or other deadly weapon is seized from a person * Forms must be submitted through channels to the with a mental illness. Commanding Officer, Administrative and Technical Services Bureau. 10.10.1-80 Distribution. 10.09-80 Distribution. 1 - Original, Records and Identification Division, Automated 1 - Original, Administrative and Technical Services Bureau. Records Section as a page of the related reports. 1 - Commanding Officer, requesting division. 1 - Duplicate, person from whom the firearm or other deadly weapon was taken. 2 - TOTAL 1 - Duplicate, Mental Evaluation Unit, Detective Support Division. 10.10.0 RECEIPT FOR PROPERTY TAKEN INTO 3 - TOTAL CUSTODY, FORM 10.10. 10.10-01 Use of Form. This form is given to the person then in 10.11.0 PRE-TRIAL NARCOTICS DESTRUCTION possession or control of property which is taken into AUTHORIZATION, FORM 10.11. Department custody and booked as evidence or non- evidence. 10.11-01 Use of Form. This form shall be used by Property Division to request Narcotics Division to investigate quantities of narcotics evidence eligible for pre-trial destruction.

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Additionally, this form shall be used by Narcotics Division is maintained at each SID courier temporary storage to request authorization for pre-trial narcotics destruction locker. from the Chief of Police. Note: Scientific Investigation Division courier temporary storage 10.11-10 Completion. lockers for Central and Van Nuys Areas are located at Central and Valley Property Sections. * A separate form shall be used for each DR number. * Each involved entity shall retain its designated copy of the form. 10.11.2-10 Completion. Immediately upon becoming aware that * Property Division shall complete the designated section of evidence stored at the ECU will be required for court, the form and forward the original, via Administrative and the employee responsible for providing that evidence Technical Services Bureau, to Narcotics Division. to the court shall complete an entry on the SID Court * Narcotics Division shall complete its designated section of Evidence Request Log. The SID courier shall pick up the form and forward it through channels to the Chief of the SID Court Evidence Request Log during the Police. regularly scheduled pick-up and deliver it to the ECU * The form shall be returned to Property Division if for processing. Scientific Investigation Division shall disapproved by any entity whose approval is needed for maintain a control file of the Court Evidence Request pre-trial narcotics destruction. Logs. * The form shall be returned to Property Division following final approval by the Chief of Police. Note: An employee receiving a subpoena less than three court days prior to scheduled court date may telephonically contact the ECU during business hours and request that the evidence be delivered by 10.11-80 Distribution. the SID courier to the SID courier temporary storage locker most 1 - Original-Property Division. convenient to the employee for pick up. Employees shall not sign 1 - Office of the Chief of Police. out evidence at the ECU. 1 - Office of Operations. 1 - Narcotics Division. 10.11.2-80 Distribution. 1 - Administrative and Technical Services Bureau. 1 - Original, SID. 5 - TOTAL 1 - TOTAL

10.11.1 ANALYZED EVIDENCE CONTROL LOG, FORM 10.11.3 COURT EVIDENCE CONTROL LOG, FORM 10.11.3. 10.11.1. 10.11.3-01 Use of Form. The Court Evidence Control Log, Form 10.11.1-01 Use of Form. The Analyzed Evidence Control Log, 10.11.3, accompanies evidence delivered by the SID Form 10.11.1, is used to log evidence to be analyzed, courier for court. that is placed in the Scientific Investigation Division (SID) courier temporary storage locker at Area stations 10.11.3-10 Completion. The property officer at the ECU who or at the Central and Valley Property Sections of prepares evidence requested by employees for court Property Division. initiates the Court Evidence Control Log. The log, along with the evidence for court, is delivered to the requested 10.11.1-10 Completion. Each Department employee placing such SID courier temporary storage locker by the SID courier. evidence into the SID courier temporary storage locker A supervisor shall sign for receipt of the evidence. The shall complete an entry on the Analyzed Evidence employee requesting evidence for court shall sign it out Control Log. The watch commander or designated in the presence of a supervisor by signing his or her supervisor shall approve the placement of the evidence name, serial number, and division of assignment on the to be analyzed into the SID courier temporary storage Court Evidence Control Log in the "Checked Out By" locker by signing the appropriate "Supervisor box. If the evidence is not received into court, it shall be Approving" box. The SID courier shall sign the returned to the SID courier temporary storage locker from "Accepted By" box after receiving the evidence to be which it was withdrawn and signed in the "Package or analyzed. A copy of the signed Analyzed Evidence Receipt Returned By" box the same day. If the item has Control Log will be retained at the Area. The original been received into court, two completed Property Court of the Analyzed Evidence Control Log shall be kept Receipts, Form 10.03, shall be returned to the SID courier with the evidence. Scientific Investigation Division temporary storage locker and the Court Evidence Control shall maintain a control file of the Analyzed Evidence Log appropriately completed. Control Logs. Note: The Property Court Receipt is generated by the 10.11.1-80 Distribution. ECU and delivered to the SID courier temporary storage 1 - Original, SID. locker with the court evidence. 1 - Copy, Area of temporary storage. 2 - TOTAL If a case is trailed to the following day, the employee shall attach a note to the evidence, return it to the SID 10.11.2 SID COURT EVIDENCE REQUEST LOG, FORM courier temporary storage locker, and mark the 10.11.2. appropriate box on the Court Evidence Control Log. If the case is trailed for more than one court day, the 10.11.2-01 Use of Form. The SID Court Evidence Request Log, employee shall return the item to the SID courier Form 10.11.2, is used by Department employees to temporary storage locker and re-request the item on the request delivery of analyzed evidence needed for court SID Court Evidence Request Log. Scientific Investigation purposes from the Evidence Control Unit (ECU), SID, Division shall maintain a control file of the Court to an SID courier temporary storage locker. This form Evidence Control Log.

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10.11.3-80 Distribution. 10.12.6-10 Completion. (10.12.3-10). 1 - Original, SID. 10.12.6-80 Distribution. (10.12.3-80). 1 - TOTAL 10.12.7 ANALYZED EVIDENCE SEALS, FORM 10.12.7. 10.12.0 EVIDENCE TAG, FORM 10.12. 10.12.7-01 Use of Form. Employees booking all types of evidence to 10.12-01 Use of Form. This form is a tag, goldenrod in color, used be analyzed shall place an Analyzed Evidence Seal over to record information regarding property booked as each flap of the required envelope and around the edges for evidence. approximately one-quarter inch on each side. If the item to be analyzed is in a carton, box, or wrapped, the seams shall 10.12-10 Completion. be secured with adhesive tape. Two separate continuous pieces of tape running the length and width of the package * The employee who books the evidence shall complete the shall be used. An Analyzed Evidence Seal shall be placed form with the exception of the space provided for bin on the top surface where the tape ends meet. numbers. * The form shall be typewritten or completed in ink. Exception: The Analyzed Evidence - Narcotics Envelope, Form 12.51.3, shall have an additional Analyzed Evidence Seal placed along the center seam. 10.12-80 Distribution. 1 - Original, attached to property package. 10.12.7-10 Completion. * The employee who books the evidence shall complete the 1 - TOTAL form. * The form shall be completed in ink. 10.12.1 NON-EVIDENCE TAG, FORM 10.12.1. 10.12.1-01 Use of Form. This form is a tag, pink in color, used to 10.12.7-80 Distribution. record information regarding property booked as non- 1 - Original, attached to property package. evidence. It is completed and distributed in the same manner as the Form 10.12. 1 - TOTAL

10.12.2 MONEY ENVELOPE, FORM 10.12.2. 10.12.8 BIOHAZARD LABEL, FORM 10.12.8. 10.12.2-01 Use of Form. This form shall be used to package money 10.12.8-01 Use of Form. This form shall be affixed to the container of being booked as evidence or non-evidence. any potentially infectious material, or its property tag, prior to being entered into the Department property system. 10.12.3 ANALYZED EVIDENCE-SHELF STORAGE TAG, FORM 10.12.3 (BROWN), FORM 10.12.3. 10.12.8-10 Completion. The employee seizing or taking custody of 10.12.3-01 Use of Form. This form is used to tag analyzed evidence the property shall affix the Biohazard Label to the that is too large or not suitable for an evidence envelope. appropriate envelope, tag, or container in a conspicuous place. 10.12.3-10 Completion. The employee booking the evidence shall type or complete in ink the entire form, except for the Bin 10.12.8-80 Distribution. Number. 1 - Original, affixed to appropriate envelope, tag, or container. 1 - TOTAL 10.12.3-80 Distribution. 1 - Original, attached to property package. 10.12.9 NARCOTIC EVIDENCE BOOKING 1 - TOTAL IDENTIFICATION CARD, FORM 10.12.9. 10.12.9-01 Use of Form. This form is used to facilitate the 10.12.4 ANALYZED EVIDENCE-TO BE REFRIGERATED identification of narcotics evidence in court. TAG, FORM 10.12.4 (GREY), FORM 10.12.4. 10.12.4-01 Use of Form. (10.12.3-01). 10.12.9-10 Completion. The form shall be completed as instructed on the form. 10.12.4-10 Completion. (10.12.3-10). 10.12.9-80 Distribution. The form is inserted into the Analyzed 10.12.4-80 Distribution. (10.12.3-80). Evidence-Narcotics Envelope along with the evidence. It is not itemized on the property report. 10.12.5 ANALYZED EVIDENCE-TO BE FROZEN TAG, FORM 10.12.5 (WHITE), FORM 10.12.5. 10.13.1 PERSONAL PROPERTY ENVELOPE, FORM 10.13.1. 10.12.5-01 Use of Form. (10.12.3-01). 10.13.1-01 Use of Form. This form shall be completed and attached to each item or bundle of the excess personal property of 10.12.5-10 Completion. (10.12.3-10). an arrestee.

10.12.5-80 Distribution. (10.12.3-80). 10.13.1-10 Completion. No DR number is required.

10.12.6 ANALYZED EVIDENCE-NARCOTICS TAG, FORM 10.14.0 PROPERTY OWNER'S NOTIFICATION, FORM 10.12.6 (MANILA), FORM 10.12.6. 10.14. 10.12.6-01 Use of Form. (10.12.3-01).

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10.14-01 Use of Form. This form is used to inform the owners of 1 - Original, Records and Identification Division, Automated booked property (other than vehicles, vehicle motors, or Records Section. vehicle license plates) that their property is or is not 1 - Concerned investigative division. available for release; or to inform inquiring persons that their property is not in custody of the Los Angeles Police 2 - TOTAL Department. 10.20.0 HANDGUN EVIDENCE ENVELOPE, FORM 10.20. 10.14-80 Distribution. 1 - Original, division where the property is stored, attached to 10.20-01 Use of Form. This form shall be used to package handguns the property clerk's copy of the bicycle report or property and related items as evidence. report. 1 - Property owner, via United States mail. 10.20-10 Completion. The booking employee shall complete the top portion of the Handgun Evidence Envelope. The remaining 2 - TOTAL sections are to be completed as indicated by Property Division and Scientific Investigation Division personnel. 10.17.0 SUBROGATED PROPERTY NOTIFICATION, FORM 10.17. 10.21.0 CORONER EVIDENCE ENVELOPE, FORM 10.21. 10.17-01 Use of Form. This form is used by investigating officers to inform concerned insurers of the recovery of property 10.21-01 Use of Form. This form is used to provide Scientific specified in a notice of subrogation. Investigation Division personnel with a means to properly handle evidence received from the Coroner. 10.17-80 Distribution. 1 - Original, division where the property is stored, attached to 10.21-10 Completion. To be completed and retained by SID the property clerk's copy of the Property Report, Form Firearms Section. 10.1. 1 - Postal card, via United States mail, to insurer specified in 10.26.0 BOOKED MONEY DISBURSEMENT, FORM 10.26. the notice of subrogation. 10.26-01 Use of Form. This form is used by the Commanding 2 - TOTAL Officer, Property Division, to request disbursement of monies from the Booked Money Account. Disbursement 10.18.0 COURT ORDER FOR SEARCH WARRANT of monies from the Booked Money Account is the PROPERTY, FORM 10.18. responsibility of the Commanding Officer, Fiscal 10.18-01 Use of Form. This form is used by investigating officers Operations Division. to secure the authorization of a court for disposition of 10.26-10 Completion. A separate form shall be used for each property seized pursuant to a search warrant. When signed disbursement request. Forms must be signed by the by the magistrate who issued the search warrant, or by the Commanding Officer, Property Division. presiding judge when the magistrate is not available, it becomes a court order authorizing disposition of the 10.26-80 Distribution. property (Manual Section 4/565.20). 1 - Original, Fiscal Operations Division. 1 - Copy, Property Director. 10.18-10 Completion-Listing Property. Each item shall be described in a manner identical to that used on the search 2 - TOTAL warrant return.

10.18-12 Completion-DR Numbers. The DR number from the 5/1100. SUPPLIES AND EQUIPMENT property report under which the property was booked shall be used. 11.01.0 GASOLINE AND OIL RECORD, FORM 11.01. 10.18-80 Distribution. 11.1-01 Use of Form. This form is used to maintain a daily record 1 - Original, Records and Identification Division, Automated of the amount of gasoline and oil used by the Department. Records Section. 1 - Copy, Property Disposition Coordinator. 11.1-10 Completion. Motor Transport Division personnel shall 1 - Investigator's case file. complete a separate form for each watch. The completed 3 - TOTAL form shall be reviewed for completeness and forwarded by the civilian day watch attendant to the concerned Area commanding officer. Specialized divisions shall complete 10.19.0 WEAPONS DISPOSITION, FORM 10.19. this form by consolidating the data from all fuel credit card 10.19-01 Use of Form. This form is used to provide investigating receipts received during the month and forward it to the officers with information necessary for disposition of concerned division commanding officer. weapons in misdemeanor cases. 11.1-80 Distribution. 10.19-10 Completion. When requesting a misdemeanor complaint 1 - Original, Motor Transport Division. involving a weapon, the City Attorney's Office shall be 1 - Division of origin. presented with the copy of the form to be completed by the 2 - TOTAL Municipal Court and forwarded to Records and Identification Division. 11.03.0 MOTOR VEHICLE TROUBLE TICKET, FORM 10.19-80 Distribution. 11.03.

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11.3-01 Use of Form. This form is used to report defects in 1 - Pink copy, employee. Department vehicles and equipment. 3 - TOTAL 11.3-80 Distribution. 1 - Original, Motor Transport Division. 11.28.0 MATERIAL VOUCHER, FORM 11.28. 1 - Division desk officer. 11.28-01 Use of Form. This form is used by Motor Transport 2 - TOTAL Division to authorize the issue of stock items.

11.03.1 REQUEST FOR FIELD WORK, FORM 11.03.1. 11.28-80 Distribution. 2 - Original and 1, concerned storekeeper, Motor Transport 11.3.1-01Use of Form. This form is used by Motor Transport Division; original retained, one copy forwarded to Division to record road-service calls. Information Technology Division. 11.3.1-80Distribution. 2 - TOTAL 1 - Original, Motor Transport Division. 1 - Responding service unit. 11.30.0 SPEEDOMETER CALIBRATION RECORD, FORM 2 - TOTAL 11.30. 11.30-01 Use of Form. This form is used to record the calibration 11.4.0 WORK ORDER, FORM 11.4. readings of all vehicles requiring speedometer calibration. 11.4-01 Use of Form. This form is used by Supply Section to 11.30-80 Distribution. record work orders. 1 - Original, concerned division's files. 1 - Motor Transport Division. 11.6.1 MECHANICS LOG, FORM 11.6.1. 1 - Affixed to the dashboard of vehicle. 11.6.1-01Use of Form. This form is used by Motor Transport 3 - TOTAL Division personnel to record the shop number of vehicles repaired, the type of work performed, and the amount of 11.34.0 L.A.P.D. TRANSPORTATION ORDER, FORM 11.34. time expended on each vehicle. 11.34-01 Use of Form. This form shall be used by Department 11.6.1-80Distribution. employees assigned to the civic center area when 1 - Original, concerned divisional garage foreman. requesting assignment of vehicles from the Parker Center Motor Pool. The form is used as a record of the assignment 1 - TOTAL of vehicles from the Parker Center Motor Pool and issued by Supply Section to concerned commanding officers. 11.10.0 INTRADEPARTMENTAL FURNITURE AND EQUIPMENT TRANSFER RECORD, FORM 11.10. 11.34-10 Completion. An employee obtaining a vehicle from the motor pool shall present a signed and approved 11.10-01 Use of Form. This form shall be used when assigned transportation order to the motor pool dispatcher. Vehicles furniture or equipment items are transferred. from the motor pool shall be utilized only after the supply of assigned and available divisional vehicles has been 11.10-10 Completion. exhausted. Additionally, the employee shall place his/her * The form shall be completed in triplicate and forwarded to divisional abbreviation and numerical designation in the the Services Section, Supply Section, prior to the transfer appropriate boxes. The dispatcher shall complete the order of items. upon the return of the vehicle. Motor Transport Division, * The division voucher control number shall consist of the Administrative and Technical Services Bureau, shall store unit abbreviation, a sequential number based on the the completed orders for a six-month period. number of transfer records for the current year by the unit and the current year. 11.34-80 Distribution. 1 - Original, Motor Transport Division. Examples: CENT-3-74 1 - TOTAL STD-1-74 11.35.0 HOME-GARAGING VEHICLE LOG, FORM 11.35. 11.10-80 Distribution. The Services Section, Supply Section, shall distribute the completed form. 11.35-01 Use of Form. This form is to be used by all home-garaging employees (staff and command officers and two-wheel 1 - Original, Services Section, Supply Section. motorcycle officers excepted) to document use of home- 1 - Commanding officer relinquishing the property. garaged vehicles. 1 - Commanding officer accepting the property. 11.35-10 Completion-Home-Garaging Employees. Each employee 3 - TOTAL (staff and command officers and two-wheel motorcycle officers excepted) authorized to home garage a Department 11.14.0 KEY RECEIPT, FORM 11.14. vehicle shall: 11.14-01 Use of Form. This form shall be completed when a key is * Document on the Home-Garaging Vehicle Log, Form assigned to an employee. 11.35.0, his or her own driver information; and, * Document on the Home-Garaging Vehicle Log his or her 11.14-80 Distribution. own applicable uses as they occur. 1 - Original (white), Division Employee Folder, Form 1.1. 1 - Blue copy, division file.

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Senior Home-Garaging Employee. The senior employee (staff and 1 - TOTAL command officers and two-wheel motorcycle officers excepted) authorized to home-garage under each vehicle authority shall submit 11.36.0 HOME-GARAGING VEHICLE AUTHORITY a completed Home-Garaging Vehicle Log for that authority to his APPLICATION, FORM 11.36. or her commanding officer no later than 10 days after the end of each month. 11.36-01 Use of Form. This form is to be used by each staff and command officer to obtain approval for a Department 11.35-12 Completion-Staff and Command Officers. Each staff and vehicle (staff and command officers and two-wheel command officer shall: motorcycles excepted) to be home garaged. * Review and approve all Home-Garaging Vehicle Logs for vehicle authorities within his or her command which are 11.36-10 Completion-Staff and Command Officers. Each staff and not also within a subordinate command; and, command officer shall: * Ensure that Home-Garaging Vehicle Logs are submitted to * Complete a Home-Garaging Vehicle Authority Planning and Research Division at the end of each month. Application, Form 11.36.0, for each vehicle (staff and command officers and two-wheel motorcycles excepted), 11.35-80 Distribution. including his or her own, requested to be home garaged by 1 - Original, Planning and Research Division no later than 15 employees within his or her command who are not also days after the end of each month. within a subordinate command; * Complete a Home-Garaging Approval Summary, Form 1 - TOTAL 11.36.1, (staff and command officers excepted), to summarize and convey for approval of these Home- 11.35.1 HOME-GARAGING EMPLOYEE Garaging Vehicle Authority Applications and to apply AUTHORIZATION, FORM 11.35.1. directly for these authorities for two-wheel motorcycles; * Review and approve all Home-Garaging Approval 11.35.1-01 Use of Form. This form is to be used by all home-garaging Summaries and Home-Garaging Vehicle Authority employees to obtain approval to home garage a City Applications received from subordinate staff and vehicle and to update garaging location. command officers; and, 11.35.1-10 Completion-Home-Garaging Employees. Each employee Note: Each staff and command officer shall be responsible who is assigned to a position with a Home-Garaging for a careful review to ensure both the completeness of Vehicle Authority shall: each Home-Garaging Vehicle Authority Application and the necessity for the home garaging of a City vehicle. * Complete and obtain his or her commanding officer's approval of a Home-Garaging Employee Authorization, * Forward all Home-Garaging Approval Summaries and Form 11.35.1, prior to home garaging under that vehicle Home-Garaging Vehicle Authority Applications through authority each fiscal year; channels to the Home-Garaging Review Committee no * Complete and obtain approval of a new Home-Garaging later than February 1 prior to the fiscal year of the Employee Authorization prior to home garaging under a applications. new vehicle authority (usually necessary when an employee is temporarily or permanently reassigned from Note: A Home-Garaging Vehicle Authority Application one home-garaging position to another); and, and Home-Garaging Approval Summary for a new vehicle authority may be submitted whenever the need for the new Note: Each position which is approved for home garaging is authority is identified. assigned a Home-Garaging Vehicle Authority code number. Each employee who is assigned to such a position, even for a single tour 11.36-12 Completion Home-Garaging Review Committee. The of duty, must obtain approval of a Home-Garaging Employee Home-Garaging Review Committee shall cause all Home- Authorization for that position prior to home garaging while Garaging Approval Summaries and Home-Garaging assigned to it. This Home-Garaging Employee Authorization shall Vehicle Authority Applications to be reviewed and, if bear the same code number as the position. No Home-Garaging approved, forwarded to the Commanding Officer, Motor Employee Authorization may be used for more than one Home- Transport Division, no later than March 1 prior to the fiscal Garaging Vehicle Authority. year of the applications.

* Complete and obtain approval of a new Home-Garaging 11.36-14 Completion-Commanding Officer, Planning and Employee Authorization prior to any home garaging at a Research Division. The Commanding Officer, Planning new garage location. and Research Division, shall: 11.35.1-12 Completion-Staff and Command Officers. Each staff and * Cause all Home-Garaging Approval Summaries and Home- command officer shall: Garaging Vehicle Authority Applications to be reviewed * Review and approve all Home-Garaging Employee for accuracy and completeness and presented to the Authorizations, Form 11.35.1, submitted by all immediate Chairperson, Home-Garaging Review Committee, no later subordinate staff and command officers and by all other than May 1 prior to the fiscal year of the applications; and, employees within his or her command who are not also * Notify all staff and command officers of the approval or within a subordinate command; and, disapproval of Home-Garaging Vehicle Authorities by the * Forward each Home-Garaging Employee Authorization Board of Police Commissioners. directly to Planning and Research Division immediately 11.36-80 Distribution. upon approval. 1 - Original, through channels to Planning and Research Division. 11.35.1-80 Distribution. 1 - TOTAL 1 - Original, Planning and Research Division immediately upon approval.

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11.36.1 HOME-GARAGING APPROVAL SUMMARY, FORM 11.37-01 Use of Form. This form shall be used by Department 11.36.1. employees to document authorization to dispersal park or temporarily home garage Department vehicles (Manual 11.36.1-01 Use of Form. This form is to be used by staff and Section 3/261). command officers to summarize and convey for approval each command's Home-Garaging Vehicle 11.37-80 Distribution. Authority Applications, Form 11.36.0, and apply 1 - Original, the command one level above that to which the directly for Home-Garaging Vehicle Authorities for dispersal-parking employee is assigned or the employee's two-wheel motorcycles. bureau, whichever is higher. 1 - The command to which the employee is assigned. 11.36.1-10 Completion-Staff and Command Officers. Each staff 1 - Motor Transport Division after review and signature by the and command officer shall: bureau commanding officer. * Complete a Home-Garaging Approval Summary, Form 3 - TOTAL 11.36.1, (staff and command officers excepted), to summarize and convey for approval his or her command's 11.40.1 HOLD HARMLESS INFORMATION Home-Garaging Vehicle Authority Applications and to SUPPLEMENTAL, FORM 11.40.1 (FORMERLY apply directly for these authorities for two-wheel EXHIBIT “A”). motorcycles; * Review and approve all Home-Garaging Approval 11.40.1-01 Use of Form. This form is used to list the loaned vehicle. Summaries and Home-Garaging Vehicle Authority Additional vehicles require a separate form. Applications received from subordinate staff and command officers; and, 11.40.1-10 Completion. Each Hold Harmless Information Supplemental, Form 11.40.1, shall be completed by the Note: Each staff and command officer shall be responsible for a Department entity seeking the vehicle loan. The requestor careful review to ensure both the completeness of each Home- shall ensure that Motor Transport Division inspects the Garaging Vehicle Authority Application and the necessity for the vehicle, if required, and signs off on the Hold Harmless home-garaging of a City vehicle. Information Supplemental for approved vehicles. The completed form shall be submitted to the requesting * Forward all Home-Garaging Approval Summaries and entity’s commanding officer along with form General 184. Home-Garaging Vehicle Authority Applications through channels to the Home-Garaging Review Committee no later than February 1 prior to the fiscal year of the 11.40.1-80 Distribution. applications. 1 - Original, City Administrative Officer, Risk Management Division. Note: A Home-Garaging Vehicle Authority Application and Home- 1 - Copy, commanding officer of entity requesting loan. Garaging Approval Summary for a new vehicle authority may be 1 - Copy, Administrative and Technical Services Bureau for submitted whenever the need for the new authority is identified. distribution to Motor Transport Division and Support Services Division. 11.36.1-12 Completion Home-Garaging Review Committee. The Home-Garaging Review Committee shall cause all 3 - TOTAL Home-Garaging Approval Summaries and Home- Note: Requesting bureaus are responsible for distributing copies of Garaging Vehicle Authority Applications to be Form General 184 and the Hold Harmless Information Supplemental reviewed and, if approved, forwarded to the prior to forwarding the originals to the City Administrative Officer, Commanding Officer, Planning and Research Division, Risk Management Division. no later than March 1 prior to the fiscal year of the applications. 11.50.0 SHOTGUN MAINTENANCE/TEST FIRE LOG, 11.36.1-14 Completion-Commanding Officer, Planning and FORM 11.50.0. Research Division. The Commanding Officer, 11.50-01 Use of Form. This form is used to document maintenance, Planning and Research Division, shall: record of firing and repair/operational status, of all * Cause all Home-Garaging Approval Summaries and Home- Department shotguns (except less than lethal) assigned at Garaging Vehicle Authority Applications to be reviewed the Area/division level. for accuracy and completeness and presented to the Chairperson, Home-Garaging Review Committee, no later 11.50-10 Completion. An entry shall be made in the log each time than May 1 prior to the fiscal year of the applications; and, a shotgun is test fired. * Notify all staff and command officers of the approval or disapproval of Home-Garaging Vehicle Authorities by the 11.50-80 Distribution. Board of Police Commissioners. 1 - Original, maintained in Area/division equipment files. 1 - Copy, maintained in the “kit room.” 11.36.1-80 Distribution. 2 - TOTAL 1 - Original, with Home-Garaging Vehicle Authority Applications, Form 11.36.0, through channels to Planning and Research Division. 5/1200. DETECTIVE PROCEDURES 1 - TOTAL 12.1.0 INVESTIGATION REQUEST, FORM 12.1. 11.37.0 SPECIAL PARKING AUTHORIZATION, FORM 12.1-01 Use of Form. This form shall be used to record requests to 11.37.0. Scientific Investigation Division (SID) for latent print services. Scientific Investigation Division personnel

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assigned to perform the service(s) requested will complete connection with gang activity and are subsequently applicable sections of the form. placed into the CAL/GANG System. 12.1-80 Distribution. 12.16.5-80 Distribution. 3 - Original and 2, SID. 1 - Original, parent of juvenile. 3 - TOTAL 1 - TOTAL

12.2.0 LINE-UP REFUSAL, FORM 12.2. 12.16.6 GANG AFFILIATION NOTIFICATION LETTER (SPANISH), FORM 12.16.6. 12.2-01 Use of Form. This form is to be completed when an arrestee refuses to participate in a line-up (Manual Section 12.16.6-01 Use of Form. (Manual Section 5/12.16.5-01) 4/735.45). 12.16.6-80 Distribution. (Manual Section 5/12.16.5-80) 12.2-80 Distribution. 1 - Original, concerned arrestee's case folder. 12.16.7 GANG TRACKING INFORMATION RECORD, FORM 12.16.7. 1 - TOTAL 12.16.7-01 Use of Form. This form is used by the Area Gang- 12.5.0 ELECTRONIC EQUIPMENT MAINTENANCE AND Crime Analysis Detail as a cover sheet to a crime REPAIR RECORD, FORM 12.5. and/or arrest report that has been identified as gang- related. 12.5-01 Use of Form. This form is used by Scientific Investigation Division. 12.16.7-10 Completion. The Gang Tracking Information Record shall be completed and attached to the front of the 12.6.0 RECORD OF PRISONER PHOTOGRAPHS, FORM crime and/or arrest report that has been determined to 12.6. be gang-related. 12.6-01 Use of Form. This form is used to list the names, booking 12.16.7-80 Distribution. numbers, and other data pertaining to all prisoners 1 - Original, Special Operations Support Division (SOSD), photographed by Department personnel. It is sent with the Gang Support Section (GSS), with copy of crime/arrest undeveloped film to the Photographic Section, Scientific report. Investigation Division, where it is used as a check against 1 - Copy, Area Gang Impact Team. the total number of finished photographs. 2 - TOTAL 12.6-80 Distribution. 1 - Photographic Section, Scientific Investigation Division. 12.16.8 AREA GANG CRIME SUMMARY REPORT, FORM 1 - Concerned division or unit. 12.16.8. 2 - TOTAL 12.16.8-01 Use of Form. This form is used by the Gang Crime Analysis Detail (G-CAD) to report gang-related crime 12.7.0 FIREARM IDENTIFICATION REPORT, FORM 12.7. statistics.

12.7-01 Use of Form. This form is used by Detective Support 12.16.8-10 Completion. The Area Gang Crime Summary Report Division to record the necessary information for the shall be completed by the G-CAD and forwarded to Bureau of Identification on the assigning of a number to a SOSD, GSS, via the Bureau Gang Coordinator. pistol or revolver by Scientific Investigation Division (Manual Section 4/540.50). 12.16.8-80 Distribution. 1 - Original, SOSD, GSS. 12.7-10 Completion. This form is typewritten in triplicate prior to 1 - Copy, Bureau Gang Coordinator. the re-numbering of the firearm by Scientific Investigation 1 - Copy, Area Gang Impact Team. Division. 3 - TOTAL 12.7-80 Distribution. Scientific Investigation Division shall distribute the completed form. 12.16.9 CAL/GANG CARD, FORM 12.16.9. 1 - Original, Scientific Investigation Division. 1 - Bureau of Identification. 12.16.9-01 Use of Form. This form is used to document information related to known or suspected gang 2 - TOTAL members.

12.9.0 SHOTS FIRED BY OFFICER LOG, FORM 12.9. 12.16.9-10 Completion. Completion of this form is self- explanatory and shall be completed by: 12.9-01 Use of Form. This form is used by the Administrative Information Unit, Detective Support Division, to record ∗ Gang Impact Team officers; and, reportable incidents involving the discharge of a firearm ∗ Gang Impact Team supervisors, who shall sign by an officer, and to issue Shots Fired By Officer Control and include his/her serial number. Numbers. Completed Logs shall be retained by the 12.16.9-80 Distribution. Administrative Information Unit. 1 – Original, placed into the Department hard-copy gang file. 12.16.5 GANG AFFILIATION NOTIFICATION LETTER 1 – TOTAL (ENGLISH), FORM 12.16.5. 12.20.0 ANALYZED EVIDENCE REPORT, FORM 12.20. 12.16.5-01 Use of Form. This form is used by officers to inform the parents of juveniles who are investigated in

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12.20-01 Use of Form. This form is used to record a request for, and 12.23.0 POST OFFICE INFORMATION REQUEST, FORM an analysis of, evidence. 12.23.

12.20-10 Completion. Officers requesting booked evidence to be 12.23-01 Use of Form. This form is used to request information analyzed, in other than detained juvenile cases, shall from the United States postal authorities regarding an telephonically notify Scientific Investigation Division arrestee or suspect. (SID) during normal working hours. SID personnel shall 12.23-80 Distribution. then complete the top portion of the Analyzed Evidence 1 - Original, Commanding Officer, Detective Support Report, Form 12.20, in triplicate. The SID employee Division. conducting the analysis shall complete the "SID USE ONLY" portion. 1 - TOTAL

12.20-20 Completion-Detained Juveniles. The employee booking 12.24.0 DUE DILIGENCE INVESTIGATION CHECK LIST, evidence in detained juvenile cases shall complete the FORM 12.24. Analyzed Evidence Report in triplicate and forward all copies to SID. The SID employee conducting the analysis 12.24-01 Use of Form. This form is used by detectives to show due shall complete the "SID USE ONLY" portion. diligence in searching for suspects for whom warrants have been issued. 12.20-80 Distribution-General 1 - Original, Scientific Investigation Division. 12.25.0 WARRANT SERVICE/TACTICAL PLAN REPORT, 1 - Requesting officer. FORM 12.25. 2 - TOTAL 12.25-01 Use of Form. This form shall be used to document information that will serve as the basis of the warrant 12.20-81 Distribution-Narcotics Cases. service tactical plan. The form shall also include a 1 - Original, Scientific Investigation Division. supervisor’s “Debriefing Summary” and the commanding 1 - Enclosed in appropriate Analyzed Evidence Envelope by officer’s analysis of the overall warrant service operation. SID. 1 - Enclosed in a coin envelope stapled to the back of the 12.25-10 Completion. The Tactical Plan Report shall be completed Analyzed Evidence Envelope by SID. as follows: 3 - TOTAL * Officer. The officer responsible for the tactical plan shall complete pages 1-6 of the Tactical Plan Report and submit for approval. 12.20.1 TOXICOLOGY SAMPLE ANALYSIS RECORD, * Supervisor. The designated supervisor shall review the Tactical FORM 12.20.1. Plan Report and, if approving, sign the report (page 1). Following service of the warrant, a supervisor shall complete the 12.20.1-01 Use of Form. This form shall be used by Scientific “Documentation of Location” and “Debriefing Summary” sections Investigation Division (SID) to record the receipt, and and sign the report (page 7). any subsequent analysis, of blood and urine evidence * Commanding Officer. Following service of the warrant, the samples. commanding officer shall review the Tactical Plan Report, 12.20.1-80 Distribution. document his/her evaluation of the operation and analysis of the 1 - Original, Scientific Investigation Division. supervisor’s presence at the service of a search or Ramey warrant and sign the report (page 8). 1 - TOTAL 12.25-80 Distribution. 12.20.2 FORENSIC PRINT ANALYSIS, FORM 12.20.2. 1 – Original, maintained by investigating Area/specialized 12.20.2-01 Use of Form. This form is used by the Chemical division. Processing Unit, SID, to record the receipt of evidence 1 – TOTAL and the results of the analysis. 12.20.2-80 Distribution. 12.26.0 ARMED FORCES PERSONNEL REPORT, FORM 1 - Original, Chemical Processing Unit. 12.26. 1 - Latent Print Section, SID. 1 - Investigating officer. 12.26-01 Use of Form. This form is used by the Department Command Post, Communications Division. 3 - TOTAL 12.27.0 UTILITY CHECK CARD, FORM 12.27. 12.21.0 DETECTIVE'S REQUIRED FOLLOW-UP RECORD, FORM 12.21. 12.27-01 Use of Form. This form is used by detectives to record information obtained from telephone and utility 12.21-01 Use of Form. This form shall be used by detective companies. supervisors to record due dates for follow-up investigations and dates such investigations were actually submitted. 12.31.0 BOOKING APPROVAL, FORM 12.31. 12.21-80 Distribution. 12.31-01 Use of Form. This form is used to advise the booking of 1 - Original, shall be retained in front of the case control folder misdemeanor or felony arrestees, to record that the arrestee maintained by the detective supervisors. was advised of immediate cash bailout right (Manual 1 - TOTAL Section 4/682.15), to indicate the arrestee's eligibility for a post-booking release, and if applicable, to record the name and telephone number of the parole or probation

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agent approving the parole or probation hold, and the time 12.36.0 POLYGRAPH TEST INFORMATION ENVELOPE, the hold was placed. FORM 12.36. Additionally, this Form is to include supervisory review and 12.36-01 Use of Form. This form is used by the Polygraph Section, authorization for searches of arrestees, when justified. Approval for Scientific Investigation Division. searches shall be obtained when the booking approval is requested. This form shall be used by arresting officers to request authorization 12.39.0 VEHICLE IMPOUND CONTROL LOG, FORM 12.39. from a supervisor to conduct: 12.39-01 Use of Form. This form is used by auto theft detectives * A strip search of an arrestee in custody on a misdemeanor and Vehicle Control Clerks as a control log for recording or infraction offense; or, information relative to, and disposition of, vehicles * A strip search of a juvenile detained prior to a detention impounded in their respective Areas. hearing; or, * A visual body cavity search or a physical body cavity 12.40.0 RECORDING TAPE INVENTORY, FORM 12.40. search of any arrestee. 12.40-01 Use of Form. The Recording Tape Inventory, Form 12.40, Note: In addition to the Form 12.31, a search warrant is shall be used to control recording tapes used by the required for a physical body cavity search and a copy of the Department. search warrant shall be attached to, and distributed with, the completed Form 12.31. 12.40-10 Completion. When recording tapes are ordered from the Electronics Section, Scientific Investigation Division, the 12.31-80 Distribution. employee issuing the tapes shall enter the reel number and 1 - Original, attach to original copy of the arrest report. When type in the designated locations. the arrestee is booked on a computer-generated misdemeanor warrant or when he or she is not booked, the When the division Recording Tape Coordinator receives form shall be stapled to the back of the arresting officer's the tapes and corresponding inventory form from Scientific Daily Field Activities Report. Investigation Division, he/she shall enter the date received 1 - Attached to the Custody Record page of the Booking and in the appropriate column. Identification Record. The officer using the tapes shall complete the applicable 1 - Attached to division copy of the arrest report. portions of the Recording Tape Inventory, Form 12.40. 3 - TOTAL 12.40-80 Distribution. The distribution of the completed form shall be as follows: 12.32.0 WAIVER OF EXTRADITION, FORM 12.32. 1 - Original, concerned Recording Tape Coordinator. 12.32-01 Use of Form. This form is used by Detective Support 1 - Electronics Section, Scientific Investigation Division. Division when a prisoner in the custody of the Department 2 - TOTAL waives extradition proceedings to be returned to an out-of- state jurisdiction for trial. 12.40.5 SOUND RECORDING CASSETTE TAPE INSERT, 12.32-10 Completion. FORM 12.40.5. * The form shall be completed in ink by the concerned prisoner. 12.40.5-01 Use of Form. The Sound Recording Cassette Tape * The form shall be certified by the judge of a court empowered Insert, Form 12.40.5, shall be used to identify and track to handle such statements and waivers. cassette tapes used by the Department. 12.40.5-80 Distribution. 12.32-80 Distribution. 1 – Original, Electronics Section, Scientific Investigation 2 - Original and 1, certifying court. Division. 1 - Agent from out-of-state. 1 - Division files. 1 - TOTAL

4 - TOTAL 12.41.0 AUTHORIZATION TO USE RESTRICTED ELECTRONIC SURVEILLANCE EQUIPMENT, 12.34.0 REQUEST FOR FINGERPRINT COMPARISON, FORM 12.41. FORM 12.34. 12.41-01 Use of Form. The Authorization to Use Restricted 12.34-01 Use of Form. This form is used by the Latent Print Section, Electronic Surveillance Equipment, Form 12.41, shall be Scientific Investigation Division, to record requests for, used for all requests to use restricted electronic and results of, fingerprint comparisons. surveillance equipment and all requests to use discretionary equipment as restricted items. 12.34-80 Distribution. 1 - Original, Latent Print Section, Scientific Investigation Note: When the investigation is of a sensitive nature, only Division. the shaded items are required to be completed. 1 - TOTAL 12.41-80 Distribution. The Authorization to Use Restricted Electronic Surveillance Equipment, Form 12.41, shall be 12.35.0 POLYGRAPH TEST INFORMATION CARD, FORM distributed as follows: 12.35. 12.35-01 Use of Form. This form is used by the Polygraph Section, 1 - Commanding officer, initiating entity. Scientific Investigation Division. 1 - Concerned staff officer. 1 - Original, Commanding Officer, Administrative and Technical Services Bureau.

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3 - TOTAL 1 - TOTAL

12.42.0 ELECTRONIC SURVEILLANCE EQUIPMENT 12.48.0 SOUND RECORDING TAPE ISSUE/RECEIPT, INVENTORY CARD, FORM 12.42. FORM 12.48. 12.42-01 Use of Form. The Electronic Surveillance Equipment 12.48-01 Use of Form. This form is a four-part form used by the Inventory Card, Form 12.42, shall be used by Department Electronics Section, Scientific Investigation Division, to personnel to inventory all electronic surveillance record the issuance and receipt of sound recording tape. equipment under the control of the Department. 12.48-80 Distribution. 12.42-80 Distribution. The Electronic Surveillance Equipment Inventory Card, Form 12.42, shall be completed by the Part A- Electronics Section, Scientific Investigation Division. concerned entity and submitted to Scientific Investigation Part B- Concerned division. Returned to Electronics Section, Division, Electronics Section, for retention. Scientific Investigation Division, when tape is recorded. 12.43.0 LEGAL ASPECTS OF RECLAIMING PROPERTY, Part C- Concerned division. Returned to Electronics Section, FORM 12.43. Scientific Investigation Division, when tape is entered as evidence, filed, or erased. 12.43-01 Use of Form. This form is used to: Part D- Electronics Section, Scientific Investigation Division. * Advise the owner of lost or stolen property of the procedure for recovering such property when it has been 12.49.0 FIREARM REGISTRATION REPORT, FORM 12.49. located in a pawnshop or secondhand store. 12.49-01 Use of Form. This form is used by concerned personnel to * Authorize the operator of a business required to possess a record information regarding all firearms which are police permit to release to the legal owner or his/her agent, capable of being concealed upon the person as defined by upon presentation of the form, property upon which a Section 12001 of the Penal Code: police hold has been released. * Whenever a concealable firearm is acquired by an officer 12.43-10 Completion. who intends to carry the firearm on or off-duty by virtue of his or her police officer status. * The owner of the property, or authorized agent, shall sign * Whenever a concealable firearm carried on or off-duty, by page two, indicating receipt of the form. virtue of his or her police officer status, leaves the officer's 12.43-80 Distribution. ownership, possession or control. Page 1 - To owner, or authorized agent. 12.49-10 Completion. This form must be printed, and the officer or Page 2 - Detective releasing hold. citizen shall sign it. The form shall then be forwarded to Page 3 - Pawnshop holding the property. Detective Support Division.

12.44.0 NOTICE OF PROTEST, FORM 12.44. 12.49-80 Distribution. 1 - Original, to Automated Vehicle Property Section, Records 12.44-01 Use of Form. This form is used by Commercial Crimes and Identification Division, via Detective Support Division as evidence for court in cases concerning Division. fictitious checks. 1 - TOTAL 12.44-10 Completion. This form is mailed to the concerned bank for completion and notarization. 12.51.0 ANALYZED EVIDENCE-SHELF STORAGE ENVELOPE, FORM 12.51. 12.44-80 Distribution. Distribution of this form shall be determined by Commercial Crimes Division. 12.51-01 Use of Form. This envelope is used to book analyzed evidence, other than narcotics, that does not require cold 12.45.0 REQUEST TO USE A PERSONAL TAPE storage. RECORDER, FORM 12.45. 12.51-10 Completion. The employee booking the evidence shall 12.45-01 Use of Form. This form shall be used by officers in complete the upper portion of the form. The remaining uniformed assignments to request authorization to use a portions of the form shall be completed as follows: personal tape recorder to routinely tape record community contacts (Manual Section 3/570). * Statement of Analyst - chemist who conducts the analysis of the evidence. 12.45-80 Distribution. * Statement of Officer Presenting Evidence in Court - 1 - Original, Area/division of assignment. officer returning evidence not accepted by the court. 1 - Requesting officer's Area/division personnel package. 1 - Requesting officer (after approval or denial). 12.51-80 Distribution. 3 - TOTAL 1 - Original, Property Division. 1 - TOTAL 12.46.0 DOCUMENT EXAMINATION SUMMARY, FORM 12.46. 12.51.1 ANALYZED EVIDENCE-TO BE REFRIGERATED 12.46-01 Use of Form. This form is used by a handwriting expert, ENVELOPE, FORM 12.51.1 (GREY). Scientific Investigation Division, to indicate the results of 12.51.1-01 Use of Form. This envelope is used to book analyzed document examination to an investigating officer. evidence that requires refrigeration; e.g., whole blood, 12.46-80 Distribution. urine, saliva, etc. 1 - Original, concerned investigating officer.

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12.51.1-10 Completion. The employee booking evidence shall 5/1300. TRAINING AND MEDICAL complete the upper portion of the form. The remaining portions of the form shall be completed as follows: * Affidavit of Person Withdrawing Blood - The medical 13.2.0 FIREARM INSPECTION RECORD, FORM 13.2. person withdrawing a blood sample. 13.2-01 Use of Form. This form is used by the Ordnance Unit, * Results of Analysis - The chemist who conducts an Training Division, only. analysis of the evidence. 13.4.0 BONUS QUALIFICATION, FORM 13.4. 12.51.1-80 Distribution. 1 - Original, Property Division. 13.4-01 Use of Form. This form is used to record the scores of officers who fire the bonus qualification course. It is issued 1 - TOTAL as a receipt when the score fired meets minimum qualification requirements. 12.51.2 ANALYZED EVIDENCE-TO BE FROZEN 13.4-80 Distribution. ENVELOPE, FORM 12.51.2 (WHITE). 1 - Original, Training Division. 12.51.2-01 Use of Form. This envelope is used to book analyzed 1 - Concerned officer. evidence that requires freezing; e.g., biological evidence 2 - TOTAL (dried blood/semen, swabs/slides/aspirates, etc.).

12.51.2-10 Completion. (12.51-10). 13.5.1 QUALIFICATION/BONUS SHOOT RECORD, FORM 13.05.1 (BUFF). 12.51.2-80 Distribution. (12.51-80). 13.5.1-01Use of Form. This form is used to record the qualification of an officer using shotgun and officer-provided 12.51.3 ANALYZED EVIDENCE-NARCOTICS ENVELOPE, ammunition. The right portion (stub) is issued as a receipt FORM 12.51.3 (MANILA). to the officer. 12.51.3-01 Use of Form. This envelope is used to book narcotic evidence. 13.5.3 TARGET EVALUATION CARD, FORM 13.05.3 12.51.3-10 Completion. (12.51-10) Officers booking narcotic 13.5.3-01Use of Form. This form is used by the Firearms Training evidence in a juvenile case shall place the appropriate Unit, Training Division, to assist in the training of recruits word, "detailed" or "released," in red on the upper left and/or officers in order to improve their own corner of the envelope. marksmanship skill level.

12.51.3-80 Distribution. (12.51-80). 13.7.0 RECRUIT SHOOTING SCORE, FORM 13.7. 12.52.0 SEXUAL ASSAULT EVIDENCE-INSTRUCTIONS TO 13.7-01 Use of Form. This form shall be used only by the EXAMINING PHYSICIAN, FORM 12.52. Ordnance Unit, Training Division, to record recruit officers' combat and target shooting scores. 12.52-01 Use of Form. This form is an instructional guide and a questionnaire to be completed by a physician examining a 13.14.0 ATHLETIC ACTIVITY REGISTER, FORM 13.14. sexual assault victim. 13.14-01 Use of Form. This form is used as an individual or team 12.52-80 Distribution. The employee receiving evidence related to record of Department employees engaging in Department- a sexual assault shall ensure that this completed form is approved athletic activities. enclosed in one of the corresponding Analyzed Evidence Envelopes. 13.14-80 Distribution. 1 - Original, maintained by the commanding officer of the 12.53.0 NARCOTICS BUY NOTE, FORM 12.53. concerned Area division for one year, then forwarded to Medical Liaison Section, Personnel Division. 12.53-01 Use of Form. This form is used to record undercover narcotics purchases. 1 - TOTAL 12.53-10 Completion. The officer who makes an undercover purchase shall complete this form. 5/1400. UNUSUAL OCCURRENCE

12.53-80 Distribution. 1 - Original, Narcotics Division. 14.1.0 CPX OR FEX SCRIPT, FORM 14.1. 1 - TOTAL 14.1-01 Use of Form. The Command Post Exercise (CPX) or Field Exercise (FEX) script is used during an Unusual 12.60.0 MENTAL EVALUATION UNIT REPORT, FORM Occurrence exercise. The form is utilized by personnel 12.60. assigned to monitor a CPX or FEX. The completed form may be inserted into a booklet with additional information 12.60-01 Use of Form. This form is used by Mental Evaluation Unit regarding a CPX or FEX. This information may be used to personnel to document a telephonic, in-person, or written brief and advise observers of the intent and direction of the contract involving a mentally disabled person. The exercise and provide them with recommended alternatives completed report is confidential and is retained by the to the problems presented. Mental Evaluation Unit. 14.1-10 Completion-General. The completed form provides umpires with a scenario of the events prepared for

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presentation. The training problem or information is * Upon request. presented in realistic fashion similar to an actual incident. 14.3-12 Completion - Specific. When completing the Unusual Occurrence Personnel Status Report, the watch commander 14.1-12 Completion-Specific. The section above the double lines shall: should indicate the following: * Report only one watch plus the mid-watch. Include * Event number and time: The anticipated order the events personnel held over from an earlier watch and also indicate appear and the projected time. this data under "Additional Information." * Originator: The person directed to input information to * Report ALL of the watch's deployment (regular plus mid- players. watch) in the TOTAL: REGULAR PLUS MID-WATCH. *To: The person to whom the information is directed. * Report all planned changes in watch deployment. * Transmitted by: The manner or method utilized to transmit the information. Note: For non-patrol divisions, on the Minimum Operating Force, * Remarks: Utilized for additional or explanatory it is the minimum strength needed to continue essential functions information. within the concerned division. PLUS the number of personnel * Controller: That portion of the control staff assigned to required to meet specific UO responsibilities. List responsibilities observe or record the particular activity. in "Additional Information." * Input: Indicates whether the information was actually inserted into the problem. 14.3-14 Unusual Occurrence Personnel Status Report-Storage. Commanding officers shall ensure that a sufficient supply Below the double line in the Problem or Event section a concise of the Unusual Occurrence Personnel Status Report, Form description of the problem or event should be provided. Sufficient 14.3, is available. information should be supplied to allow players to make a decision on a course of action. 14.3-80 Distribution. The watch commander shall ensure that the report is prepared in duplicate. When it becomes necessary The Actual or Simulated column should be marked in all cases, for the UO Personnel Status Report to be transmitted, informing players, umpires, and observers whether the actions or always transmit to Communications Division or the DOC solutions are to be performed or simulated. Personnel Officer when activated. When a geographical bureau command post is activated, in addition to the copy The Action Taken portion of the form is used by the person completing transmitted to the DOC Personnel Officer, a copy shall be the form to indicate a recommended solution. It should indicate the faxed to the bureau command post Personnel Officer. authority or considerations involved in such a conclusion. 1 - Original, originator. The Players Section should identify the position or person expected to 1 - Copy, Department Operations Center, Personnel Officer. direct or conduct that portion of the anticipated solution. 1 - Geographical bureau. 3 - TOTAL 14.1-80 Distribution. The distribution of this form is determined by the supervisor responsible for its preparation. 14.7.0 DOC TIMEKEEPING ROSTER, FORM 14.7. 14.3.0 UNUSUAL OCCURRENCE PERSONNEL STATUS 14.7-01 Use of Form. This form is used by the Department REPORT, FORM 14.3. Operations Center (DOC) Executive Officer for timekeeping of DOC personnel. 14.3-01 Use of Form. The Form 14.03 is utilized by patrol and traffic division watch commanders to maintain an account 14.7-10 Completion. The DOC Executive Officer shall complete of on-duty personnel when: the form as personnel assigned to the DOC report for duty. The Executive Officer shall require all officers to report Patrol, Traffic and Metropolitan Division. for subsequent watch instructions prior to going off duty * Requested by the Watch Commander, Communications and utilize this form to record such notifications. The Division. Executive Officer shall also complete a timekeeping roster * A Tactical Alert or Mobilization has been broadcast. to be used as an assignment sheet of the oncoming watch. * Requested by the Department Operations Center (DOC) The Executive Officer of the oncoming watch may modify Personnel Officer. the roster as necessary. * A Watch Commander learns of the existence of a UO within or near the City limits. If an officer is moved from one DOC position to another, the timekeeping roster should be corrected and appropriate notation of All Other Divisions and Bureau Command Posts. the substitution indicated on the form. If spaces for particular * The division is included in a Tactical Alert or Mobilization. assignments are filled, use a second sheet for additional names in * Requested by the DOC Personnel Officer. that assignment. 14.7-14 DOC Timekeeping Roster-Storage. A supply of the DOC 14.3-10 Completion - General. The watch commander shall Timekeeping Roster, Form 14.7, shall be stored at the transmit the completed form to the Watch Commander, Department Operations Center. Communications Division, or the DOC Personnel Officer via facsimile, or ensure the form is hand-carried to the 14.7-80 Distribution. DOC. Personnel status shall be reported: 1 - Original, DOC Executive Officer, retained in file. * When a Tactical Alert is broadcasted. 1 - TOTAL * Upon the arrival of an oncoming watch. * When there is a substantial unscheduled change in 14.8.0 CHRONOLOGICAL LOG, FORM 14.8. deployment. * When officers are committed to the UO Task Force.

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14.8-01 Use of Form. The journal is a recordation of Department 14.9-14 DOC Sign-Out Sheet-Storage. A supply of DOC Sign- Operations Center (DOC)/Field Command Post (FCP) Out Sheet, Form 14.9, shall be stored at the DOC. activities, and contains a chronological recordation of all Unusual Occurrence-related information. 14.9-80 DOC Sign-Out Sheet-Distribution. The DOC executive officer shall file completed DOC Sign-Out Sheets in the 14.8-10 Completion-General. When selecting information for position binder. Upon deactivation or at the end of each inclusion in the Log, the Intelligence Officer must exercise tour of duty, the DOC executive officer shall submit all judgment so that the Log will accurately record the completed Forms 14.9 to the DOC Executive Officer. chronological development and control of the Unusual Occurrence. 14.10.4 UNUSUAL OCCURRENCE SITUATION REPORT SUMMARY-LOGISTICS REPORT, FORM 14.10.4. The Intelligence Section receives a copy of every message 14.10.4-01 Use of Form. The status and anticipated needs of major form and teletype and must screen them so that only items of equipment are reported on this form. The form is meaningful entries are directed to the Log Clerk for completed by the DOC and the FCP Logistics Officer who posting. If there is doubt regarding the applicability of a shall ensure a copy is provided the DOC and the FCP message for Log entry, it shall be resolved by the Situation Report Officer. Executive Officer. 14.10.4-80 Distribution. This form shall be attached to and distributed 14.8-12 Completion-Specific. The following are guidelines for the with the report to which it relates. selection of Journal information:

* When practicable, information shall be verified prior to 14.11.0 VEHICLE AVAILABILITY INVENTORY, FORM Log entry. Ordinarily, information from a Department 14.11. command source is presumed valid unless there is a conflict between sources regarding the same item. 14.11-01 Use of Form. The Vehicle Availability Inventory is used Intercepted radio broadcasts present a more difficult to account for Department vehicles during an Unusual problem and necessarily entail decision-making on the part Occurrence. The completed form provides the Operations of the Intelligence Officer. An intercepted radio message Coordinator with information regarding the number of of a critical nature should be included. If a follow-up or vehicles required by Areas to maintain minimum operating validation of such a message is not forthcoming, it must be strength, the number of vehicles currently in use by the initiated by the Intelligence Officer. The follow-up Field Task Force and the number of vehicles available for information must be posted and cross referenced to the loan to the Field Task Force. original message. Non-critical intercepted radio messages may be held briefly pending a follow-up transmission and 14.11-10 Completion. The form is completed by the DOC Logistics then evaluated for Log entry. Officer. The Logistics Officer shall contact each Area * Statistical recaps need not be entered. This type of listed on the form and the Field Command Post, and direct information is recorded in the Situation Report Summary an audit of their vehicle inventory. The Logistics Officer pages. shall update the information on the form prior to the * Information regarding proposed Department tactics should completion for the Unusual Occurrence Situation Report never be entered. Summary-Logistics Report, Form 14.10.4. 14.8-14 Chronological Log-Storage. A supply of Chronological 14.11-14 Vehicle Availability Inventory-Storage. A sufficient Logs, Form 14.8, shall be stored at the following locations: supply of Vehicle Availability Inventory, Form 14.11, shall be maintained at the DOC. * Department Operations Center (DOC). * Mobile Command Post Vehicles I, II, III and V. 14.11-80 Distribution. 1 - Original, Logistics Officer, retained in file. 14.8-80 Log-Distribution. 1 - TOTAL 1 - Original, DOC/FCP Intelligence Officer. 1 - Copy, DOC/FCP Commanding Officer. 14.13.0 UNUSUAL OCCURRENCE TIME CARD, "A" 1 - Copy, DOC/FCP Situation Report Officer. WATCH, FORM 14.13. 3 - TOTAL 14.13-01 Use of Form. The UO Time Card shall be used to record the name and other pertinent information of all sworn and 14.9.0 DOC SIGN-OUT SHEET, FORM 14.9. civilian Department personnel responding to a UO-related Task Force assignment during a Tactical Alert or 14.9-01 Use of Form. The Department Operations Center (DOC) Mobilization. The UO Time Card may be used at any Executive Officer shall be responsible for security of the incident if its use will expedite control of involved DOC. The form is used by the executive officer in the personnel. collection of information on persons entering and leaving the DOC. All commanding officers shall ensure that officers under their command are familiar with the purpose and use of the 14.9-10 Completion. The DOC Sign-Out Sheet shall be maintained UO Time Card. in a readily accessible location. All persons entering or leaving shall be requested to sign in and out. All Area and division commanding officers shall ensure that officers are issued a red and blue UO Time Card. Exception: Those persons whose entrance or exit is recorded on an Unusual Occurrence Message, Form 14.20. * The red card (Form 14.13) shall be used by "A" watch personnel responding to a UO assignment. Note: Assigned personnel need not sign out if they are to * The blue card (Form 14.14) shall be used by "B" watch be absent for a brief period. personnel responding to a UO assignment.

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Note: Unusual Occurrence Time Cards shall be retained in the 14.19-01 Use of Form. This checklist is used by officers who are officer's helmet case or other readily accessible location. first responders to the scene of a major traffic collision, such as murder, felony DUI, a hit and run felony involving The UO Time Card is the only record that documents the time a fatal injury, or a train involved at a grade crossing. The personnel are assigned to UO duties. form assists officers in assessing the situation, obtaining personnel and equipment necessary to secure the scene, A UO Time Card may be used to verify UO-related overtime hours and notifying the appropriate specialized units. worked. Area commanding officers shall ensure the checklist is * The Overtime Report, Form 2.24.0, shall be used to report UO- available to all field personnel. related overtime. * Officers shall submit an Overtime Report, Form 2.24.0 to the 14.19-10 Completion. The form is a checklist and may be marked team leader or station supervisor in their division or Area of in a manner signifying completion of a step or procedure. assignment on the day the UO overtime was worked, or as soon as possible thereafter. 14.20.0 UNUSUAL OCCURRENCE MESSAGE, FORM 14.20. 14.13-10 Completion-General. Personnel shall prepare one UO Time Card for each Unusual Occurrence. In the event 14.20-01 Use of Form. The Unusual Occurrence Message, Form personnel report for another Unusual Occurrence during 14.20, is a multi-purpose communications form used to that tour of duty, they shall submit a new UO Time Card. transmit information within the Department Operations Center (DOC) or Field Command Post (FCP) and to record information originated and disseminated or received by the 14.13-12 Completion-Specific. Personnel receiving a UO Time DOC or FCP. Card shall be responsible for completing the information on the UO Time Card above the double black line. The DOC utilizes the form when intelligence concerning the tactical situation is received; when a request for or All portions of the UO Time Card below the double black volunteer of services is made; or, when the information is line shall be completed only by officers responsible for of sufficient importance to be included in the DOC Log. accounting for personnel assigned to the UO Task Force. After completing the upper portion of the UO Time Card, Field Command Post personnel utilize the form to maintain responding personnel shall submit the UO Time Card to a permanent record of all events regarding the operation of the Personnel Pool at the Staging Area, or if responding to a Field Command Post, and to provide an auxiliary a location other than the Staging Area, to the officer communications system when radio or telephonic responsible for personnel accounting at the location of communications is not possible. Additionally, the form is assignment. used for recording radio transmissions directed to the FCP from tactical and intelligence units; recording information Example: entering the FCP at the communications unit telephone * Personnel assigned to the Department Operations Center (DOC) position; and, recording intra-command post shall submit the UO Time Card to the DOC Executive Officer. communications wherein documentation is required or a written message is the most practical method of 14.13-14 UO Time Card-Storage. A sufficient supply of UO Time communicating. Cards, Form 14.13 and 14.14 shall be stored at the following locations: 14.20-10 Completion. An Unusual Occurrence Message shall be * Area stations. completed when incoming information meets the above * Area command vehicles. criteria. The person completing the form shall complete the * Metropolitan Division. following: * Detective Support Division (DSD). * Date-Time Message. Record date and time message is sent * Department Operations Center (DOC). or received. * Major Crimes Division (MCD). * Operator. The operator sending or receiving a message * Vice Division (VICE). shall be identified. The operator shall write in the * Mobile Command Post Vehicles I, II, III, and V. appropriate position number and indicate whether sending 14.13-80 Distribution. At the conclusion of the Tactical Alert, or receiving. Mobilization, or at the direction of the Field Commander, * Field Unit. Identify field units. the FCP Personnel Officer shall forward all completed UO * Message. If other than a field unit; indicate the source, Time Cards to Emergency Services Division. number of previously related messages, and clearly print the message. Information recorded on UO Time Cards, and related * From-To. Identify the sending and receiving positions tabulations will be available to concerned commanding when the message originates within the DOC or FCP. The officers for purposes such as the preparation of reports, DOC or FCP Routing Officer shall complete this portion and verification of timekeeping entries. This information of the form when the message is received from outside the may be requested telephonically from Emergency Services DOC or FCP. Division. * Date-Time Action Taken. Indicate date and time action on a message was initiated. 14.14.0 UNUSUAL OCCURRENCE TIME CARD "B" * Action Taken. Record action taken on information WATCH, FORM 14.14. received in the message section. * Intelligence Use Only. The Intelligence Officer should 14.19.0 CHECKLIST-MAJOR TRAFFIC/RAILROAD indicate the message distribution within the DOC or FCP. CROSSING COLLISION, FORM 14.19.

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14.20-14 Unusual Occurrence Message-Storage. A sufficient all radio frequency assignments for each operational supply of Unusual Occurrence Message, Form 14.20, shall period. be maintained at the following locations: Note: For completion and distribution, see Volume 2 * Department Operations Center. of the Emergency Operations Guide. * Mobile Command Post Vehicles I, II, III, & VI. 14.20-80 Unusual Occurrence Message-Distribution. The 14.20.07 INCIDENT ORGANIZATION CHART, FORM distribution of the Unusual Occurrence Message is as 14.20.07. follows: 14.20.07-01 Use of Form. This form, completed by the Resources 1 - Original, intended receiver. Unit, indicates what Incident Command System (ICS) 1 - Copy (yellow), Intelligence Section. organizational elements are activated and the names of 1 - Copy (pink), retained and filed by originator. the personnel staffing each element. 3 - TOTAL Note: For completion and distribution, see Volume 2 of the Emergency Operations Guide. 14.20.01 INCIDENT BRIEFING FORM, FORM 14.20.01. 14.20.08 PUBLIC INFORMATION SUMMARY – INCIDENT 14.20.01-01 Use of Form. This form is used by Incident STATUS, FORM 14.20.08. Commanders to track resources and document actions taken in the initial stages of tactical incidents such as 14.20.08-01 Use of Form. This form, completed by the SitSat Unit, perimeters, searches and evacuations. provides basic information for media releases, and for the next operational period. It is posted on the Incident Note: For completion and distribution; see Volume 2 Command Post displays. of the Emergency Operations Guide. Note: For completion and distribution, see Volume 2 of the Emergency Operations Guide. 14.20.02 INCIDENT BRIEFING SHORT FORM, FORM 14.20.02. 14.20.09 CHECK-IN LIST, FORM 14.20.09. 14.20.02-01 Use of Form. This form is an abbreviated version of the Incident Briefing Form, Form 14.20.01, and is to be 14.20.09-01 Use of Form. This form, completed by personnel used for small incidents or as an initial briefing report arriving at an incident, records arrival times and initial for an incident that expands in size. locations of personnel and equipment. It also records the agency/division of assignment to help determine Note: For completion and distribution, see Volume 2 how far personnel must travel and if outside agencies of the Emergency Operations Guide. need to be demobilized. Note: For completion and distribution, see Volume 2 14.20.03 INCIDENT OBJECTIVES, FORM 14.20.03. of the Emergency Operations Guide. 14.20.03-01 Use of Form. This form is the first page of an Incident Action Plan, describing the basic incident strategy, 14.20.10 CHECK-IN LIST FOR PERSONNEL, FORM 14.20.10. control objectives, weather and safety considerations. 14.20.10-01 Use of Form. This form, completed by Logistics Note: For completion and distribution, see Volume 2 Section personnel, is used when an incident requires a of the Emergency Operations Guide. large number of personnel resources, and the separation of personnel from equipment is desired. 14.20.04 ORGANIZATION ASSIGNMENT LIST, FORM Note: For completion and distribution, see Volume 2 14.20.04. of the Emergency Operations Guide. 14.20.04-01 Use of Form. This form, completed by the Resources Unit, states which units are activated and the names of 14.20.11 CHECK-IN LIST FOR EQUIPMENT, FORM 14.20.11. the personnel staffing each unit. It is used to complete the Incident Organization Chart, Form 14.20.07. 14.20.11-01 Use of Form. This form, completed by personnel at various incident locations, is used when an incident Note: For completion and distribution, see Volume 2 requires a large amount of equipment resources, and of the Emergency Operations Guide. the separation of equipment from personnel is desired. Note: For completion and distribution, see Volume 2 14.20.05 DIVISION/GROUP ASSIGNMENT LIST, FORM of the Emergency Operations Guide. 14.20.05. 14.20.05-01 Use of Form. This form, completed by the Resources 14.20.12 UNIT LOG, FORM 14.20.12. Unit, is used to inform Operations Section personnel of incident assignments. 14.20.12-01 Use of Form. This form, completed and maintained by Command Staff members, Division/Group supervisors, Note: For completion and distribution, see Volume 2 Strike Teams/Task Forces, Mobile Field Forces (MFF) of the Emergency Operations Guide. and Unit Leaders, is used to record unit activity details. After-action report information is extracted from these 14.20.06 INCIDENT RADIO COMMUNICATIONS PLAN, logs. FORM 14.20.06. Note: For completion and distribution, see Volume 2 14.20.06-01 Use of Form. This form, completed by the of the Emergency Operations Guide. Communications Unit Leader, provides information on

566 Manual of the Los Angeles Police Department 2005 Volume 5 - CLERICAL OPERATIONS

14.20.13 INCIDENT PLANNING WORKSHEET, FORM Field Situation. Intelligence information which reflects the 14.20.13. current field situation and is essential to the accomplishment of the mission shall be listed in this 14.20.13-01 Use of Form. This form, completed by personnel portion of the Operations Order. conducting event planning, communicates resource assignment decisions made during the Planning Mission. A statement of purpose and a clear, concise Meeting. It is used by the Resource Unit to complete description of the task to be accomplished is entered here. Assignment Lists, and by the Officer in Charge, It shall include the following: Logistics Section for ordering resources. Note: For completion and distribution, see Volume 2 * Who-the units assigned to the mission. of the Emergency Operations Guide. * What-the general or specific objective(s) to be accomplished. 14.20.14 SITUATION REPORT, FORM 14.20.14. * When-the time the mission is to begin. * Where-the location and/or boundaries of the mission. 14.20.14-01 Use of Form. This form, completed by the SitStat Unit, * Why-the purpose of the mission. helps personnel obtain and assemble raw intelligence * How-A chronological list of specific tasks and coordination information in a standardized format. instructions for the various units involved. Note: For completion and distribution, see Volume 2 of the Emergency Operations Guide. Exception: The execution must be a clear, concise statement of the actions necessary to successfully accomplish the mission.

14.20.15 INCIDENT STATUS REPORT, FORM 14.20.15. Logistics. List equipment necessary to accomplish the mission and 14.20.15-01 Use of Form. This form, completed by the SitSat Unit the location where the equipment may be requisitioned. or Officer in Charge, Planning and Intelligence, is used at Incident Command Posts and the Department Communications. The communications statement shall include Operations Center (DOC) to document pertinent specific communications instruction including: types of radios, information at a large incident of extended duration. frequencies to be used, and reporting instructions. Small, short-term incidents and the initial status of any incident should be documented on the Incident Note: The lower portion of the form shall be completed as Briefing Short Form, Form 14.20.02. indicated. Note: For completion and distribution, see Volume 2 14.21-14 Operations Order/Briefing Format-Storage. A sufficient of the Emergency Operations Guide. supply of the Operations Order/Briefing Format, Form 14.21, shall be stored in Mobile Command Post Vehicles I, II, III, and V. 14.21.0 OPERATIONS ORDER/BRIEFING FORMAT, FORM 14.21. 14.21-80 Distribution. The distribution of the Operations 14.21-01 Use of Form. This form is used in the Field Command Post Order/Briefing Format is as follows: to assist the Field Commander in converting decisions into 2 - Original, and one (1) copy to the Field Command Post written instructions and to outline tasks to be performed by Control Unit. subordinates. The Control Officer shall utilize the prepared 1 - Copy to the Field Commander. form to brief assigned personnel of their mission. 1 - Copy to the Executive Officer. 1 - Copy to the Operations Officer. 14.21-10 Completion-General. The Operations Order/Briefing 5 - TOTAL Format is completed by the Operations Section to direct the actions of a single police operation. The instructions should be written in clear and concise terms and submitted 14.25.0 UNUSUAL OCCURRENCE DEPLETION CHART, for the approval of the Executive Officer and/or Field FORM 14.25. Commander when required or directed by either officer. 14.25-01 Use of Form. This chart is for the temporary use of Communications Division until the Department Operations 14.21-12 Completion-Specific. Center is activated.

Operations Reference Number. The operations reference 14.26.0 U.O. PERSONNEL STATUS SUMMARY, FORM number will be issued by the Operations Section Planning 14.26. Unit for use within that section. The reference number will enable the Planning Section to control related reports for 14.26-01 Use of Form. The Department Operations Center (DOC) subsequent evaluation of the operation. For each Unusual Personnel Officer uses this form to account for Department Occurrence, all Operations Orders prepared shall be manpower resources during an Unusual Occurrence. sequentially numbered beginning with the number one (1). Evaluation of the information allows the Personnel Officer to better anticipate the needs of the Field Task Force and FCP Message Number. A space for a FCP message formulate plans accordingly. number is located on the upper right portion of the form. The number entered shall be the number of the FCP 14.26-10 Completion. The DOC Personnel Officer is responsible for Message received by the Operations Section which the completion of this form based on information obtained initiated or directed the order to be prepared. from the Unusual Occurrence Personnel Status Report, References. The references required to complete the Form 14.3. mission (maps, charts, etc.) shall be listed in the reference section. The status of uniformed, T.E., and investigative personnel is subdivided into three categories as follows:

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*Routine refers to the number of officers required by an 14.29-80 Distribution. Area or division to maintain its minimum operating force. 1 - Original, Clerical Officer's file. * Available Reserve refers to on-duty officers in excess of 1 - Copy, OIC, Field Jail Unit. the minimum operating force. 1 - Copy, Detention and Transportation Unit. * Task Force refers to the Field Task Force, or the number 1 - Copy, concerned Area having investigative responsibility. of personnel assigned to control the Unusual Occurrence. 4 - TOTAL The information on this form shall be updated every four hours until the conclusion of the Unusual Occurrence. 14.30.0 DEPARTMENT COMMAND POST NOTIFICATION CHECKLIST, FORM 14.30. 14.26-80 Distribution. 14.30-01 Use of Form. This form is used during an Unusual 1 - Original, DOC Personnel Officer. Occurrence to record the notification of personnel for 1 - TOTAL Department Command Post (DCP) duty. 14.30-10 Completion. Detective Support Division, or DCP 14.28.0 UNUSUAL OCCURRENCE PERSONNEL REQUEST, personnel, are responsible for completing the form. Upon FORM 14.28. notification, the rank, Area/division of assignment, name, 14.28-01 Use of Form. This form is utilized by the Department time of notification, and the estimated time of arrival are Operations Center (DOC) Personnel Officer to logged on the form. The name of the officer completing communicate personnel requests and notifications to any the notification is also entered. element within the Department. During an Unusual Occurrence the form shall be used as follows: 14.30-80 Distribution. The DCP Notification Checklist is distributed as follows: * To request personnel from Areas placed on a Tactical Alert 1 - Original, remains in DCP files. or from any Area during a Department mobilization. * When requesting an Unusual Occurrence Status Teletype 1 - TOTAL from concerned Areas. * To request an Unusual Occurrence Personnel Deployment 14.32.0 UNUSUAL OCCURRENCE INTELLIGENCE Teletype from the FCP Personnel Officer. COLLECTION CHECKLIST, FORM 14.32. 14.28-10 Completion. The DOC Personnel Officer shall be 14.32-01 Use of Form. This form is used as a guide for intelligence responsible for the preparation of this form when it is used gathering when the Department Operations Center (DOC) as a directive or when requesting information. Reporting is activated. instructions and necessary or unusual equipment items shall be included when appropriate. 14.32-10 Completion. This form is completed by the DOC Intelligence Officer. 14.28-14 Storage. A supply of these forms shall be maintained at the Department Operations Center. 14.32-80 Distribution. 1 - Original, DOC Intelligence Officer's files. 14.28-80 Distribution. 1 - TOTAL 1 - Original, DOC Personnel Officer's files. 1 - TOTAL 14.33.0 DOC ACTIVATION CHECKLIST, FORM 14.33. 14.33-01 Use of Form. This form is to be used as a guide for the 14.29.0 FIELD IDENTIFICATION SECTION CONTROL activation of the Department Operations Center (DOC). AND TRANSFER RECORD, FORM 14.29. 14.29-01 Use of Form. This form is used by the Field Jail Unit to 14.33-10 Completion. This form is completed by Planning and account for persons arrested in connection with an Unusual Research Division, or by Detective Support Division Occurrence. during other than normal duty hours, when the DOC is activated. 14.29-10 Completion. The Field Identification Section Control and Transfer Record is completed by the Clerical Officer of the 14.33-80 Distribution. The distribution of the DOC Activation Field Jail Unit. The supervisor of the Field Jail Unit, Checklist is as follows: Processing Section, shall ensure that the necessary 1 - Original, remains in DOC files. information is entered on the form and that appropriate 1 - TOTAL distribution is completed. The form shall be completed when UO-related arrestees are available for transfer from a field jail detention facility to any formal booking facility 14.37.0 U.O. FIELD TRANSPORTATION RECORD, FORM or when transferred from one temporary holding location 14.37. to any other temporary holding place. 14.37-01 Use of Form. This form shall be used to account for the assignment and utilization of Department vehicles during Note: If the transfer is from one temporary holding place an Unusual Occurrence. to another, a new Field Identification Section Control and Transfer Record shall be prepared by the receiving unit 14.37-10 Completion. The Field Transportation Officer shall be prior to transferring arrestees to a formal booking facility. responsible for completing a UO Field Transportation 14.29-14 Storage. A supply of the Field Identification Section Record, Form 14.37, on all Department vehicles Control and Transfer Record, Form 14.29, shall be dispatched to the Staging Area or Field Command Post. maintained in Mobile II and the Jail Division Mass Arrest Van.

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When a vehicle is dispatched from the vehicle pool, the Conversely, a telephone repairman servicing a residence appropriate information shall be recorded. Upon may be issued a pass valid for only two hours. conclusion of the Unusual Occurrence, the date, time, and odometer reading shall be recorded for each vehicle. Persons who have been issued a pass shall surrender it when exiting a closed area. Surrendered passes shall be 14.37-14 Storage. A supply of the UO Field Transportation Record destroyed except when the person indicates he/she will forms shall be maintained in Mobile Command Post return. The pass may be reissued as long as it has not Vehicles I, III, IV, & V. expired. In the event of multiple checkpoints, persons may exit via any checkpoint. Upon receipt of a pass at a 14.37-80 Distribution. checkpoint other than the point where originally issued, the 1 - Original, Transportation Detail files. officer shall notify the originating point prior to the 1 - Copy, Logistics Officer (when completed). destruction of any pass.

2 - TOTAL City employees in possession of recognizable and valid City identification need not be issued a pass if assisting in Note: The Logistics Officer shall maintain a copy of the completed the control of the UO. Other agencies or persons, except form until the information necessary for the UO History or UO After- those enumerated, are not legally exempted from the Action Report has been extracted. restrictions of 409.5 Penal Code; however, readily identifiable vehicles and personnel engaged in emergency 14.40.0 TEMPORARY EMERGENCY PASS, FORM 14.40. operations (Civil Defense, Office of Emergency Services, etc.) shall be exempt from the Temporary Emergency Pass 14.40-01 Use of Form. When issued by a police officer, the requirement. Names or vehicle identification (agency, Temporary Emergency Pass authorizes persons and their license number) shall be logged at the checkpoints. vehicles to enter an area that has been closed by authority of 409.5 Penal Code (Power of peace officers to close The pass is available in three colors for flexibility of areas during emergencies.) Passes shall be issued at control. Different colored passes may be employed when: specific check points established by the Field Commander. * The Field Commander changes the criteria for authorization. The Field Commander, in addition to establishing * One or more closed areas exist concurrently. checkpoints, shall issue instructions as to the use of the pass, and determine those persons or agencies that will be If, for any reason, the need arises to direct persons to the authorized to enter a closed area. Field Command Post for pass issuance, personnel shall direct these persons to the Control Officer, who shall be 14.40-10 Completion-General. responsible for all pass issuance procedures at the Field Command Post site. * The pass shall be completed in duplicate and in ink. * The passes are in booklets. The completed carbon copies Upon termination of the Unusual Occurrence, the Field shall remain in the booklets. Command Post Logistics Officer shall forward the used * A pass shall be completed for all persons entering a closed pass booklets to Emergency Services Division. area. Personnel specifically exempted by 409.5 Penal Code and minor children accompanied by a parent, or as Emergency Services Division shall maintain control of the otherwise instructed by the Field Commander are exempt used pass booklets for one year for the purpose of evidence from the Temporary Emergency Pass requirement. or possible civil action, after which time they may be * When a pass has been issued, the carbon copy shall be kept destroyed. at the checkpoint until the pass expires, or the need for control no longer exists. The issuing officer shall utilize Exception: Authorized representative of the news media, the carbon copy as a control sheet to account for issued e.g., news service, newspaper, radio and television passes and mark the appropriate box on the carbon copy stations, are legally exempted (see 409.5 Penal Code) from when the pass is returned. When the tactical situation being denied access to a closed area. News media necessitating implementation of control procedures personnel are also exempt from the Temporary Emergency utilizing this pass is secured prior to the complete use of Pass requirement. Questions regarding news media the pass booklet, the partially completed booklet shall be personnel should be directed to the Field Command Post forwarded to the Field Command Post Logistics Officer. Press Relations Officer. Completed booklets, in which all passes have been returned or expired, shall be forwarded to the Field * Representatives of the news media who are in possession Command Post Logistics Officer. of an LAPD News Media Identification Card, Form 2.12.0, * The Additional Information section of the pass shall or an LAPD Temporary News Media Identification Card, include the names of passengers if the pass is to be used to Form 2.12.2, shall be logged (names and vehicle authorize vehicular ingress to a closed area. Other identification) and permitted unrestricted ingress and information useful in the control of pedestrian and auto egress of the closed area. traffic should also be included in this section. * Media personnel not in possession of the LAPD News Media Identification Card shall be logged and directed to 14.40-12 Control. The pass may be issued for an indefinite period the Field Command Post Press Relations Officer. of time. However, if an expiration date has been entered and the need for a pass extends beyond the expiration date, 14.40-14 Temporary Emergency Pass-Storage. A supply of the pass bearer shall be required to obtain a new pass. The booklets of the temporary Emergency Pass Form 14.40.0, issuing officer shall be responsible for informing the pass 14.40.1, and 14.40.2, shall be stored at the following recipient of this obligation. locations: Example: For the duration of the UO, a property owner * Supply Section. demonstrates a need to enter and exit a closed area. He or * Property Division (Mobile 2). she is assigned a pass with an open expiration date. * Valley Communications Section (Mobile 3).

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* Emergency Services Division (Mobile 1, 5 and 7). Chief of Police before being forwarded to the Police Commission. 14.40-80 Distribution. The Temporary Emergency Pass shall be distributed as follows: 15.2-12 Completion-General. As necessary for Intradepartmental 1 - Original, issued to the authorized person. Correspondence. 1 - Copy, retained by the issuing officer. 15.2-80 Distribution-Police Commission. 2 - TOTAL 1 - Original, to bureau. 4 - Originating bureau. 14.40.1 TEMPORARY EMERGENCY PASS, FORM 14.40.1 10 - Police Commission, on 3-hole punched paper. (GOLDENROD). 2 - Chief of Police, on 3-hole punched paper. 17- TOTAL 14.40.2 TEMPORARY EMERGENCY PASS, FORM 14.40.2 (PINK). 15.2-82 Distribution-General. When not used for Police Commission communications, the distribution of this form 14.50.0 UO AFTER-ACTION REPORT, FORM 14.50.0. shall depend on the context of the correspondence. 14.50-01 Use of Form. This form shall be completed for an incident 15.03.0 OFFICER'S NOTEBOOK, FORM 15.3. whenever a Tactical Alert is declared or a Department Mobilization occurs unless an exemption is granted by the 15.3-01 Use of Form. This form is provided as an investigative aid Chief of Police. It is not required if only a Modified for officers. The admonition of rights is printed in English Tactical Alert is declared. The mere establishment of an and Spanish on the front cover of the notebook. Incident Command Post to handle a problem does not constitute a UO unless a Tactical Alert or Mobilization is 15.7.0 EMPLOYEE'S REPORT, FORM 15.7. declared. 15.7-01 Use of Form. This form shall be used to report events for Note: For completion and distribution, see Volume 2 of the which no other report form is provided. Emergency Operations Guide. Note: This form shall not be used when any other crime or related report gives complete details of the occurrence being reported, nor shall this form be used for additional 5/1500. GENERAL PROCEDURES or supplemental information. 15.7-10 Completion-DR Numbers. If the report is made in 15.2.0 INTRADEPARTMENTAL CORRESPONDENCE, reference to another report, the DR number of the original FORM 15.2. report shall appear upon the Employee's Report, otherwise no DR number is necessary. 15.2-01 Use of Form. This form is used by: * The Chief of Police for correspondence within the 15.7-80 Distribution-General. Distribution shall be dependent on Department. the nature and subject matter of the report and shall always * Bureau commanding officers to correspond with the Police be noted at the bottom of the report. Commission. 15.7-82 Additional Distribution-Employee Involved Use of * The Commanding Officer, Internal Affairs Group, via the Force Incidents. Administrator of Discipline, to notify the Police Commission of the filing of a complaint or the status of an 1 - Employee's commanding officer. investigation regarding a police officer. 1 - Employee's bureau commanding officer. * Any Department supervisor, when submitting a personnel 1 - Commanding Officer, Training Division. complaint investigation or, when communicating 1 - Commanding Officer, Chief of Staff. information involving a personnel complaint to his/her commanding officer. 4 - TOTAL, plus (Extra Copy Distribution) * All foregoing to answer a communication from the Police Commission. EXTRA COPY DISTRIBUTION * Bureau and division commanding officers for written 1 - Police Commission, when a special officer holding a Police correspondence within the Department. An officer of a Commission permit is involved in a use of force incident lesser position may initiate the form; however, his/her with an officer of this Department. division commanding officer must appear as correspondent. Note: Employee's Report used to describe the facts and * Individual members of the Police Commission. circumstances of an incident involving the use of force shall not be placed in an officer's Division Employee Folder, Form 1.1, or Note: The original of an Intradepartmental personnel package at Personnel Division. Correspondence, Form 15.2, may be generated on a word processing machine using a continuous feed paper. The 15.7-83 Distribution-Incidents Involving Retired Peace Officers. format of the report (Title, To, From, Subject) shall be the 1 - Commanding Officer, Personnel Division. same as the pre-printed Form 15.2. Photocopies of a report shall normally be used when other than the original is 1 - TOTAL required for distribution. 15.7-84 Distribution-Report Involving Consular Officers. 1 - Assistant Commanding Officer, Central Bureau. 15.2-10 Completion-Police Commission. When used as a 1 - Commanding Officer, Special Operations Bureau. communications to the Police Commission, this form shall 1 - Commanding Officer, Major Crimes Division. contain only the signature of the Chief of Police. All 1 - Commanding Officer, Media Relations Section, Public copies shall always be routed through the Office of the Information Office, Office of the Chief of Police.

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4 - TOTAL 4 - TOTAL 15.7-85 Distribution-Daily and Overdue Lists of Felony Prisoners. 15.12.0 REQUEST FOR PERSONNEL AND EQUIPMENT TO POLICE SPECIAL EVENTS, FORM 15.12.0. * When this form is used to report a daily list of felony 15.12-01 Use of Form. This form is to be used by bureaus to request prisoners in divisions having jail facilities, the distribution equipment and personnel from outside the requesting shall be: bureau for purposes of policing special events. 1 - Original, concerned detective division (Jail Division shall 15.12-80 Distribution. send the original to Detective Support Division; all other 1 - Original, Commanding Officer, Counter Terrorism and divisions shall send the original to their respective division Criminal Intelligence Bureau. detectives). 1 - Commanding officer, requesting bureau. 1 - Area commanding officer. 1 - Originating jailer. 2 - TOTAL 1 - Field services commanding officer. 15.13.0 REQUEST FOR SERVICE, FORM 15.13. 4 - TOTAL 15.13-01 Use of Form. This form is used to: 15.9.0 CONTINUATION SHEET, FORM 15.9. * Record requests that patrol checks be made on temporarily vacated premises and unoccupied buildings which create 15.9-01 Use of Form. This form is used whenever additional pages a special police problem. are required to complete the narrative portion of a Department report. 15.13-10 Completion-General.

Note: For use in conjunction with the "Multiple" Follow-up * The information required in the top section of the form is Investigation, Form 3.14, refer to Manual Section 5/3.14- of a general nature and shall be filled in whenever the form 14. For use in conjunction with the Booking and is used. Identification Record, Form 5.1, refer to Manual Section * The name of the officer(s) to whom the report is to be 4/645.20. assigned for appropriate action, shall appear in the space "Assigned to." 15.9-10 Completion-DR Numbers. The DR number, together with 15.13-12 Completion-Vacant Premises Section. Under the caption, any other identifying numbers, shall appear upon the "Patrol requested from," the specific date upon which Continuation Sheet. patrol is to commence shall be indicated in the space following the word, "Date." 15.9-80 Distribution. The distribution and number of copies of the Continuation Sheet shall conform to the distribution of the * In the space following the word, "To," indicate the specific original report form. or intended date of return. * The space "Reported to," shall carry the name of the 15.10.0 WATCH ASSIGNMENT AND TIMEKEEPING supervisor to whom notification of cancellation of the need RECORD, FORM 15.10. for patrol is reported. 15.13-80 Distribution. 15.10-01 Use of Form. This form is used by watch commanders to 1 - Original, concerned division watch commander. record daily watch assignments during a deployment 1 - To be read and assigned to the appropriate radio unit on period and as an unofficial time book page. each watch. 15.10-80 Distribution. 2 - TOTAL 1 - Original, bureau commanding officer. 1 - Group commanding officer. 2 - Area/division. 15.13.1 COMMUNITY ENHANCEMENT REQUEST (CER), FORM 15.13.1. 4 - TOTAL, plus division requirements. 15.13.1-01 Use of Form. This form shall be used to record and forward requests for service to the appropriate City 15.11.0 REQUISITION, FORM 15.11. department responsible for addressing complaints from the 15.11-01 Use of Form. This form is used to place all orders via the community. Supply Section of Fiscal Operations Division as follows: 15.13.1-10 Completion-Address. Use a specific numbered address * Request for Police Supply Catalog material. whenever possible. In the case of a vacant lot, use the * Requests for Non-catalog material (material not included numbered address that would most logically follow the in the Police Supply Catalog; all commercial services existing numerical sequence or note vacant lot across from including dumpsters, porta-potties, rental of chairs and an existing numbered address. tables, etc.; and, material included in the Police Supply Catalog that is required in such large volume as to represent an exceptional purchase). 15.13.1-11 Completion-Type of Request. The appropriate box is to * Requests for Supply Section services (e.g., transportation be checked and a brief explanation of the specific problem of burn or salvage material, construction of specialty entered under the heading of "Additional Information." items, repair of furniture items by Supply personnel). 15.13.1-12 Completion-Other Box. For services that may arise which 15.11-80 Distribution. are not pre-printed on the form. 3 - Original and 2, Supply Section. 1 - Record unit, concerned division. 15.13.1-80 Distribution. 1 - Original (green), concerned City department.

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1 - Copy (white), citizen initiating the request. 1 - TOTAL 1 - Copy (yellow), concerned City councilperson's office. 1 - Copy (gold), concerned Area for control and follow-up 15.17.0 LEGAL OWNER'S RELEASE AND purposes. INDEMNIFICATION AGREEMENT, FORM 15.17.0. 4 - TOTAL 15.17-01 Use of Form. This form shall be used whenever an impounded vehicle is released to an individual or corporate Note: Exception to distribution of white copy to citizen - When a legal owner. CER requesting Police Department services, e.g., gangs, illegal vendor activity, etc., is completed per a resident's request, the white 15.17-80 Distribution. copy shall not be given to the resident. For telephonic requests, the 1 - Original filed with the Vehicle Report, CHP Form 180, in white copy may be discarded. the detective division, Area of impoundment. 1 - TOTAL 15.14.0 COMMUNITY RELATIONS CERTIFICATE OF EXPENDITURE, FORM 15.14.0. 15.19.0 DAILY SIGN OUT SHEET, FORM 15.19. 15.14-01 Use of Form. This form is used by Area commanding 15.19-01 Use of Form. This form is used by Department employees officers to report community relations related expenditures to record the time an employee leaves and returns to and to request reimbursement of funds. his/her office. It also provides for a record of telephone calls made by him/her to his or her office. 15.14-10 Completion. This form shall be completed by the Area commanding officer requesting reimbursement for his/her 15.19-80 Distribution. community relations related expenditures. Each 1 - Original, concerned division or section. expenditure requires its own form. The Form 15.14.0 shall be accompanied by the original expenditure receipt(s). 1 - TOTAL

15.14-80 Distribution. 15.22.0 VISITOR LABEL, FORM 15.22. 1 - Original forwarded to Fiscal Operations Division (FOD) after approval by the Commanding Officer, Public 15.22-01 Use of Form. This form is issued to private persons Information Office (PIO). visiting police facilities by employees responsible for 1 - Copy, maintained by the requesting Area commanding providing security to the concerned facility. The date the officer. label was issued and the floors and room numbers to which 1 - Copy, maintained by the Commanding Officer, PIO. the visitor has been directed, when applicable, shall be entered on the label by the issuing employee. 3 - TOTAL 15.22-10 Completion. This form is issued by the concerned 15.15.0 DETECTIVE'S CASE ENVELOPE, FORM 15.15. employee after establishing the identification of the visitor. 15.15-01 Use of Form. This form is an envelope which is used to 15.22-80 Distribution. contain copies of reports and documents regarding a case 1 - Authorized visitor. which is under investigation. (Manual Section 4/702.) 1 - TOTAL 15.15.1 NARCOTICS CASE ENVELOPE, FORM 15.15.1. 15.23.0 NOTICE OF STORED/IMPOUNDED VEHICLE, 15.15.1-01 Use of Form. This envelope shall be used by Narcotics FORM 15.23. Division when filing narcotics cases. This envelope provides spaces to record arrestee and follow-up 15.23-01 Use of Form. This form shall be used by employees to: information, results of chemical analysis, and filing * Notify the reporting party and the registered, present, and disposition. legal owners of a stored/impounded vehicle as to the reason for, and location of impoundment. 15.15.1-10 Completion. All applicable information shall be * Give general notice to any persons seeking release of entered in the appropriate spaces by the Complaint impounded vehicles. Detail, Narcotics Division. When multiple arrestees are * Notify the present and legal owners that a stored involved, only one case envelope is required. Co- abandoned vehicle appraised at less than the current defendant information shall be entered in the spaces minimum value set by the Department of Motor Vehicles provided. will be disposed of within statutory time limits unless claimed. 15.15.1-80 Distribution. * Notify the Department of Justice when the owners of 1 - Original-After final disposition the Narcotics Case record have not been advised of the impound, and the Envelope and related reports shall be filed alphabetically vehicle, after 120 hours of storage, has not been released. at Narcotics Division. * Provide vehicle release information to citizens whose vehicles have been impounded under California Vehicle 1 - TOTAL Code (VC) Section 22651 (o) or (p). * Notify owners of their obligation regarding the reporting 15.16.0 REQUEST FOR DAYS OFF, FORM 15.16. of license plates missing from their recovered vehicles. 15.16-01 Use of Form. This form may be used by officers to request 15.23-10 Completion. (See Manual Section 4/222.50) days off for a deployment period. 15.23-80 Distribution. 15.16-80 Distribution. 1 - Original, officer's supervisor or watch commander. WHEN THE REGISTERED OWNER IS THE LEGAL OWNER OR WHEN THE LEGAL OWNER CANNOT BE ASCERTAINED

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1 - Original, investigating officers, Area of impoundment. 1 - TOTAL 1 - Garage of impoundment, by means other than U.S. mail. 1 - To registered owner by U.S. mail. 15.23.4 ORDER RELEASE/REIMBURSEMENT REQUEST, 3 - TOTAL FORM 15.23.4. 15.23.4-01 Use of Form. This form is used to document whether WHEN THE REGISTERED OWNER IS NOT THE LEGAL Probable Cause existed when a vehicle was impunded, OWNER and to calculate the fees due from the registered owner 1 - Original, investigating officers, Area of impoundment. of the vehicle, and/or the City. 1 - Garage of impoundment, by means other than U.S. mail. 1 - To registered owner by U.S. mail. 15.23.4-10 Completion. This form shall be completed by the 1 - To legal owner by U.S. mail. supervisor conducting a vehicle impound hearing. Only those supervisors who have received Department 4 - TOTAL approved training and certification for vehicle impound hearings shall complete this form and conduct a vehicle WHEN THE PRESENT OWNER IS NOT THE REGISTERED OR impound hearing as defined by Section 4/226 of the LEGAL OWNER Department Manual. 1 - Original, investigating officers, Area of impoundment. 1 - Garage of impoundment, by means other than U.S. mail. 15.23.4-80 Distribution. 1 - To registered owner by U.S. mail. 1 - Original, attached to and retained with the Vehicle Report 1 - To legal owner by U.S. mail. CHP 180, in the command’s records units. 1 - To present owner by U.S. mail. 1 - Copy, forwarded to Commission Investigation Division for retention and review. 5 - TOTAL 1 - Copy with side one completed given to the citizen requesting the impound hearing at the conclusion of the WHEN THE REPORTING PERSON IS NOT THE LEGAL, hearing. REGISTERED, OR PRESENT OWNER 1 - Original, investigating officers, Area of impoundment. 3 - TOTAL 1 - Garage of impoundment, by means other than U.S. mail. EXTRA COPY DISTRIBUTION. 1 - To registered owner by U.S. mail. 1 - Fiscal Operations Division, only when the City is obligated 1 - To legal owner by U.S. mail. to pay any portion of the impound fees. 1 - To present owner by U.S. mail. 1 - To reporting person by U.S. mail. 15.24.0 DECLARATION OF RECEIPT/EXPENDITURE OF 6 - TOTAL FUNDS, FORM 15.24. 15.24-01 Use of Form. This form is used by employees to 15.23.1 NOTICE OF IMPOUNDMENT OF VEHICLE summarize all monies received or expended or to report AND/OR COMPONENT PART, FORM 15.23.1. that no monies were received in conjunction with various on-duty activities. 15.23.1-01 Use of Form. This form shall be used to notify the person from whom the property was seized, and all Note: Monies received for shall be reported as possible claimants to the property whose interest or required by Manual Section 3/784.42. title is on registration records in the Department of Motor Vehicles, that the property has been determined 15.24-10 Completion. An employee shall complete the form to be within the provisions of 10751(b) V.C. following participation in any civil proceeding, or nonattendance for any reason. The form shall be completed 15.23.1-10 Completion. (See Manual Section 4/780.19) for each day of scheduled appearance.

15.23.1-80 Distribution. Distribution of the Form 15.23.1 shall be 15.24-80 Distribution. as follows: 1 - Original, Police Accountant. 1 - Original, Commercial Crimes Division, Burglary-Auto 1 - Employee's division, Area or bureau. Theft Section. 1 - Concerned employee. 1 - Investigating officer's divisional files, if other than 3 - TOTAL Burglary-Auto Theft Section. 1 - The person from whom the property was seized. 15.25.0 INVESTIGATOR CONTACT, FORM 15.25. 3 - TOTAL, plus (Extra Copy Distribution) 15.25-01 Use of Form. This form is used by investigating officers to contact victims, witnesses, or other persons. EXTRA COPY DISTRIBUTION 1 - To each possible claimant to the property. 15.25-80 Distribution. 1 - Original, to be attached to concerned report. 1 - TOTAL 1 - (Postal card) to the Mail Unit, Records and Identification Division, for metering and forwarding to concerned person 15.23.3 PRE-IMPOUND HEARING LOG. FORM 15.23.3. by U.S. mail. 15.23.3-01 Use of Form. This form shall be used by the Vehicle 2 - TOTAL Hearing Officer to record the appropriate vehicle information and the outcome of a pre-impound hearing. 15.26.0 DAILY WORK SHEET, FORM 15.26. 15.23.3-80 Distribution. 15.26-01 Use of Form. This form is used to record: 1 - Original, Area of completion. * Assignment of personnel.

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* Vehicle assignments. * Name. The Department employee having authorized access * Unit's end of watch inspection. to the Department file; 15.26-80 Distribution. * Date/Time, Reason Out, Name of Item Taken, and 1 - Original, commanding officer. Return Date/Time. These columns are self-explanatory; * Miscellaneous. This column is used to document any 1 - TOTAL notes, comments, clarifications, etc., associated with the removal of a Department file(s); and, 15.27.0 POLICE SERVICE LOG, FORM 15.27. * Supervisor Approving. The supervisor approving the removal of a Department file(s), if necessary. 15.27-01 Use of Form. This form is used by the desk officer in a 15.31-80 Distribution. uniformed or plainclothes division to record that division's 1 – Original, filed with the involved Department entity. assignments or radio calls. 1 - TOTAL 15.27-10 Completion. Uniformed divisions shall use a new sheet for each watch. 15.32.0 POLICE BULLETIN REQUEST/CANCELLATION, FORM 15.32. 15.27-80 Distribution. 1 - Original, filed in desk office until end of month, then 15.32-01 Use of Form. This form is used to request or cancel a Los stored for two years. Angeles Police Bulletin item or a Suspect Wanted Program. 1 - TOTAL 15.32-80 Distribution-Los Angeles Police Bulletin-Requesting 15.29.0 EMPLOYEE SUBPOENA RECORD, FORM 15.29. and Cancelling Information. 15.29-01 Use of Form. This form is used by subpoena control 2 - Original and 1, Investigative Analysis Unit, Detective officers and/or supervisors to record information regarding Bureau. scheduled criminal and/or civil court appearances and 1 - Retained by originating unit. training assignments by employees of their respective divisions (Manual Section 3/210.10). 3 - TOTAL, plus

15.29-10 Completion-Civil Cases and Training Orders. (Manual 1 - Missing Persons Unit, Detective Support Division, when Section 3/210.10) both Los Angeles Police Bulletin and Suspect Wanted Program boxes checked. 15.29.1 COURT CHECK-IN ROSTER, FORM 15.29.1. 15.32-82 Distribution-Suspect Wanted Program Requests. 15.29.1-01 Use of Form. This form is used to document officer’s 1 - Original, Missing Persons Unit, Detective Support court attendance, and account for overtime of off-duty Division. personnel responding to subpoenas. 1 - Automated Want and Warrant Unit, Records and Identification Division, to be attached to the warrant. 15.29.1-10 Completion. Officers shall sign in upon arriving at 1 - Detective unit originating. court, and sign out upon conclusion of their court appearance. 3 - TOTAL 15.29.1-80 Distribution. Cancellations. 1 - Court Liaison Office. 1 - Original, detective cancelling. 1 - TOTAL 1 - Missing Persons Unit, Detective Support Division. 2 - TOTAL 15.30.0 TIME BOOK, FORM 15.30. 15.30-01 Use of Form. This form is used by watch commanders or 15.36.0 VICE/INFORMATION CARD, FORM 15.36. officers in charge to maintain a record of daily attendance. 15.36-01 Use of Form. This form is used by intelligence divisions and the geographic vice units to maintain a history of 15.30.1 OFFICIAL DIVISIONAL TIME BOOK, FORM persons connected or associated with illegal activities. 15.30.1. 15.36-80 Distribution. 15.30.1-01 Use of Form. This form is used by division 1 - Original, filed at the concerned division. commanding officers, watch commanders, or officers in charge to maintain an official record of daily 1 - TOTAL attendance. 15.37.0 MONTHLY REPORT OF SECRET SERVICE 15.30.1-10 Completion. Entries shall be made in ink or by the use MONEY, FORM 15.37. of a rubber stamp. 15.37-01 Use of Form. This form is used in conformance with Los Angeles Administrative Code Section 22.242 to record 15.31.0 DOCUMENT SIGN OUT LOG, FORM 15.31. monthly receipts and expenditures of Secret Service 15.31-01 Use of Form. This form is used when material has been money. removed from files. Completion and distribution instructions are printed on the reverse of the form. 15.31-10 Completion. This form shall be completed in its entirety as explained below:

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15.37.1 EXPENDITURE OF SECRET SERVICE FUNDS, location accessible to Area uniformed desk personnel and FORM 15.37.1. the on-duty watch commander. 15.37.1-01 Use of Form. This form is used to record the expenditure of Secret Service funds, except when 15.40.2 DOMESTIC VIOLENCE SUPPLEMENTAL expended for narcotic investigations. REPORT, FORM 15.40.2. Completion instructions are printed on the reverse side 15.40.2-01 Use of Form. This form is used in conjunction with a of the form. Preliminary Investigation Report (PIR), Form 3.1, or a Combined Crime and Arrest Report, Form 5.2, on all 15.37.1-80 Distribution. domestic violence crimes. 2 - Original & one copy, Fiscal Operations Division 1 - Copy, Office of the Chief of Police * Do not write the victim’s temporary address on any police 1 - Copy, Director, Office of Operations report. Document the victim’s temporary address on a 1 - Copy, Concerned bureau commanding officer separate sheet of paper. Label the paper “For use by the 1 - Copy, Division commanding officer assigned investigating officer. Do not duplicate.” Attach it 1 - Copy, Vice Division (if vice related) to the report for transmittal to the investigating officer. 15.40.2-80 Distribution. This form is to be distributed as a page 7 - TOTAL of all domestic violence-related crime and combined crime and arrest reports. 15.37.2 NARCOTIC EXPENDITURE-SECRET SERVICE FUNDS, FORM 15.37.2. 15.42.01 DOMESTIC VIOLENCE/VICTIM INFORMATION 15.37.2-01 Use of Form. This form is used to record the NOTIFICATION EVERYDAY (DVV) PAMPHLET, expenditure of Secret Service funds for narcotic FORM 15.42.01. investigations. Completion and distribution instructions 15.42.01-01 Use of Form. This form is used by officers to provide can be found in the Department Informant Manual. victims of domestic violence with specific information required under 13701 PC, in addition to providing 15.38.0 COLLISION INVESTIGATION LETTER, FORM victims of violent crimes with timely custody status 15.38. information of arrestees. Officers shall provide a copy of this form to victims of violent crimes and all victims 15.38-01 Use of Form. This form letter is used by officers of domestic violence. responsible for the follow-up investigation of traffic collisions to transmit information to involved persons. 15.42.01-80 Distribution. 1 - Original provided to the victim. 15.38-80 Distribution. 1 - Original, mailed to concerned person. 1 - TOTAL 1 - TOTAL 15.43.0 FIELD INTERVIEW REPORT, FORM 15.43. 15.39.0 CLAIM TO POSSESSION OF STOLEN PROPERTY, 15.43-01 Use of Form. This form is used to record the details of FORM 15.39. field interviews (Manual Section 4/202.01). 15.39-01 Use of Form. This form is used by the Police Commission 15.43-80 Distribution. when a person claims stolen property which they believe 1 - Original, Information Technology Division. to be in the possession of a pawnshop or secondhand dealer. 1 - TOTAL

15.39-80 Distribution. 15.43.01 FIELD DATA REPORT, FORM 15.43.01 (See also: 3 - Original and 2, Police Commission. Manual Section 4/202.02). 1 - Claimant. 15.43.01-01Use of Form. This form is used by officers to record 4 - TOTAL information on motor vehicle and pedestrian stops. After a Police Commission hearing is scheduled, additional copies shall be distributed as follows: 15.43.01-10 Completion.

1 - Respondent (pawnbroker). Motor Vehicle Stops. The driver of each motor vehicle stopped, as 1 - Claimant. well as any passenger who is detained except for those circumstances 1 - Commanding Officer, Commission Investigation Division. listed under “Exemptions.” 3 - TOTAL Note: The term “motor vehicle stop” means any instance where an officer directs a person operating a motor vehicle of any type to stop and the driver is detained for any length of time. 15.40.0 RESTRAINING ORDER CONTROL LOG, FORM 15.40. Exemptions. An FDR is not required under the following circumstances: 15.40-01 Use of Form. This form is used by the Mail Unit, Records and Identification Division, and geographic Area subpoena * Checkpoints and/or roadblocks; control and desk officers to record the receipt of orders, * Commercial vehicle inspections; including but not limited to, DVROs, EPOs, OAHs, JUVs, * Prostitution or narcotics task force; CPOs, and WHOs. This form shall also be used to record * Arrest warrant or search warrant where the person being stopped any enforcement action taken by the Department pursuant is reasonably believed to be the person named on the warrant; to an order. The form shall be compiled in a three (3) ring, * Safe driving award stops; and, loose leaf binder and maintained by the Area subpoena * Child safety seat giveaways. control officer. The Control Log shall be placed in a

2005 Manual of the Los Angeles Police Department 575 Volume 5 - CLERICAL OPERATIONS

Pedestrian Stops. All pedestrian stops except for those Initial Reason for Stop. Shade only one initial reason for the stop. circumstances listed under “Exemptions.” This reason should be the first perceived reason for a stop. Note: The term “Pedestrian Stop” means any instance where an Pat Down/Frisk Search. Shade the appropriate bubble (yes/no) to officer performs a stop (i.e., a temporary detention where a person is indicate whether a pat down/frisk was conducted. A pat down/frisk not free to leave) of a person who is not in a motor vehicle. is a cursory, not intrusive, search of a person’s exterior garments. Exemptions. An FDR is not required under the following Note: If during a pat down/frisk search an officer feels an object, if circumstances: through training and experience, is believed to be contraband, and searches the detainees pockets and/or garment to retrieve that object, * Victims and/or Witnesses; the search becomes a warrantless search incidental to a pat * Unlawful assembly declared by a Department supervisor and down/frisk search. In this case, the entire “Warrantless Searches” incidental stops related to crowd control; section must also be completed. * Consensual stop, except when such stops are followed by a pat- down/frisk, search or seizure, completion of a Field Interview Warrantless Searches. This section refers only to those searches Report (FI), Form 15.43, or citation and/or arrest; that extend beyond a pat down/frisk search of a person; however, the * Prostitution or narcotics task force; applicable sections below shall be completed regardless of the * Arrest warrant or search warrant where the person being stopped situation. is reasonably believed to be the person named on the warrant; and, * The appropriate bubble (yes/no) to the question “Was the * Calls for service relating to a homicide, rape, robbery, assault, Detainee Asked to Submit to a Search?” shall be shaded each domestic violence, shots fired, suspect with a gun or knife, time. kidnapping, bomb threat, child in danger of physical harm * The appropriate bubble (yes/no) to the question ”Did the caused by another person, officer needs help or assistance, or Detainee Grant the Search?” shall be shaded if the detainee was battery. asked to submit to a search. * The appropriate bubble (yes/no) to the question “Was a Search All other calls for service require the completion of an FDR in Conducted?” shall be shaded each time. If the answer to “Was circumstances resulting in the detention of an individual (i.e., a a Search Conducted” is “No,” then officers can skip the temporary detention where a person is not free to leave), the following questions and go to the “Action Taken” section. If completion of an FI card, or the contact escalates into an arrest. The the answer is “Yes,” then officers shall continue and answer the completion of an FI on a victim or witness does not require the following questions: completion of an FDR. * What Was the Authority for the Search? Shade all bubbles that apply to the authority for the search. If “Other” is shaded, Information Collected through the Field Data Report. Information the specific search authority not listed shall be written. on the FDR is collected through a series of bubbles, which are shaded * What Was Searched? Shade all bubbles that apply. using a black or blue pen or a No. 2 pencil, as well as handwritten “Container” includes items such as purses and backpacks. If entries. Information, which is handwritten, shall be written neatly and “Other” is shaded, legibly write what was searched (e.g., legibly. Bubbles must be shaded thoroughly, with care taken not to residence, business, etc.). exceed the parameters of the bubble. * Was Anything Discovered/Seized? Shade the bubble either Note: The use of correctable liquid or tape, slashes or dashes through “Yes” or “No.” sections that do not apply or any other type of errant marks on the * If Yes, What Was Discovered/Seized? Shade all bubbles that form is prohibited. apply. Officer(s) Name and Serial Number. Record the name of the Action Taken. Shade all bubbles that apply. If the “Arrest” bubble officer completing the FDR and the partner officer followed by the is shaded, officers shall indicate if a booking number was required shading of their serial number and the number of their geographic and, if so, the booking number shall be written in the boxes provided. Area or division of assignment. The booking number shall be recorded on the FDR before the end of Note: Officer(s) on loan and/or working a task force at a division watch. However, if circumstances do not permit the recording of a other than their assigned division, shall use their division of booking number, then the FDR shall be turned in without it. The assignment on the FDR. officer completing the FDR shall on his/her next workday, obtain the booking number and record it on the goldenrod copy of the FDR in Incident Number. Record the complete ten-digit incident number in the FDR book. When the FDR with the missing booking number the boxes provided. If there is no incident number associated with the appears in the STOP Application for correction, the officer shall stop, then zeroes shall be recorded in the last four boxes. obtain the number from the goldenrod copy to correct the error. Driver. If the FDR is for the driver of any motor vehicle, one of the If the “Citation” or “Release from Custody” bubble is shaded, “Yes/No” bubbles for “Did Driver Exit Vehicle?” and “Did You Ask officers shall legibly write the corresponding numbers in the boxes Driver To Exit?” shall be shaded. provided. Note: This section does not apply to passengers exiting a vehicle. Note: Only one number shall be written in each box. The form contains more boxes than necessary, which allows for future Passenger/Pedestrian. If the subject of the FDR is not a driver, a expansion of numbers. Numbers shall be recorded starting from the selection of passenger or pedestrian shall be made. left, leaving the last box on the right blank. Apparent Descent. Record the descent of the person stopped based Other Required Information. Officers shall shade the appropriate on the officer’s initial perception. If none of the five categories bubbles for: describes the apparent descent, officers shall shade “None of the Above” and write the apparent descent. * Gender; * Apparent Age; Note: If the officer discovers that a person’s actual descent is * Date; different than the officer’s initial perception, the initial perception of * Time of Stop; and, the person’s descent shall be recorded. * Reporting District.

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15.43.01-80 Distribution. 1 - Division or unit bulletin board. 1 - Bureau commanding officer. 1 - Original, batched and forwarded to Information 1 - Police Accountant. Technology Division (ITD) for processing. 1 - Copy, retained in Field Data Report book (Completed 4 - TOTAL Field Data Report books shall be maintained at the command of issuance and at a location determined by Department-Sponsored Scout Funds. the commanding officer.) 1 - Original, commanding officer. 1 - Officer in Charge, Youth Services Section, Juvenile 2 - TOTAL Division. 1 - Bureau commanding officer. 15.43.02 RECORD OF FIELD DATA REPORT BOOKS, 1 - Police Accountant. FORM 15.43.02 4 - TOTAL 15.43.02-01 Use of Form. This form is used to maintain a record of Divisional Police Reserve Corps Funds. the issuance and return of Field Data Report books. 1 - Original, commanding officer. 1 - Bureau commanding officer. 15.43.02-10 Completion. The Area/divisional Field Data Report 1 - Police Accountant. Coordinator shall be responsible for maintaining this record and entering all applicable information in the 3 - TOTAL appropriate spaces. 15.47.1 DAILY BAIL ACCOUNTS RECEIPTS AND 15.43.02-80 Distribution. DISBURSEMENTS REPORT, FORM 15.47.1. 1 - Original, retained by originating command. 15.47.1-01 Use of Form. This form is used by divisional bail 1 - TOTAL auditors to report daily bail receipts and disbursements.

15.44.0 PHOTOGRAPHIC SERVICES REQUEST 15.47.1-10 Completion. Divisional bail auditors shall: (INITIATED BY GEOGRAPHIC DIVISIONS/AREAS), FORM 15.44. * Record and total bail receipts and disbursements daily ensuring that the figures balance. The adding machine tape 15.44-01 Use of Form. This form is used to record requests for used to tabulate the daily totals shall be stapled to the photographic services from Scientific Investigation disbursements column corresponding with the date of that Division (SID). Scientific Investigation Division personnel day. assigned to perform the service(s) requested will complete * Maintain the form daily for each calendar month, through applicable sections of the form. the last regular court day that the auditor is working. Those days carried over a month's end, when the auditor is not 15.44-80 Distribution. available, shall be included in the following month's 3 - Original and 2, Photographic Section, SID. report. 1 - Retained by requesting employee. * Subtotal the daily totals at the end of the month to record 4 - TOTAL monthly receipts and disbursements. The adding machine tape used to tabulate the monthly totals shall be stapled to the back of the form. 15.44.1 PHOTOGRAPHIC SERVICES ENVELOPE (INITIATED BY SID), FORM 15.44.1. 15.47.1-80 Distribution. 1 - Original, division accepting bail. 15.44.1-01 Use of Form. This form is used to record requests for 1 - Assistant to the Director, Office of Operations. photographic services from Scientific Investigation 1 - Accounting Section, Fiscal Operations Division. Division (SID) generated by SID personnel. 1 - Administrative Section, Jail Division. 15.44.1-80 Distribution. 4 - TOTAL 1 - Original, retained by Photographic Section, SID. 1 - TOTAL 15.48.0 SERGEANT'S DAILY REPORT, FORM 15.48. 15.48-01 Use of Form. This form is used by supervisors to record 15.47.0 RECEIPTS AND DISBURSEMENTS REPORT, their daily activities. FORM 15.47. 15.48-10 Completion. Proper entry shall be made on the report to 15.47-01 Use of Form. This form is used to report monthly audits of account for all days off, sick days, vacation, or special Department-sponsored activity or group funds. assignments. 15.47-10 Completion. This report shall be in summary form listing: 15.48-80 Distribution. * Cash balances at the beginning and the end of the audit 1 - Original, commanding officer, after being approved by the period. watch commander/OIC. * Income by source. 1 - TOTAL * Disbursements by class of expenditure. This report shall be made by two officers not directly responsible for 15.49.0 GANG ENFORCEMENT DETAIL-SUPERVISOR’S expenditures of money from the fund audited. DAILY REPORT, FORM 15.49.0. 15.47-80 Distribution. 15.49-01 Use of Form. Assigned supervisors shall use this form to document the daily activities of an Area’s GED. Division or Unit Funds. 1 - Original, commanding officer.

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Note: Unless specifically tasked with supervisory duties for 15.49-25 Completing the Narrative. Under the narrative portion of a GED, bureau gang coordinators or other non-GED the form (Page 2), supervisors shall summarize the day’s supervisory personnel are not required to complete this events to include any incidents involving uses of force, form. officer-involved shootings, search warrants, pursuits, and injuries. Entries should also include type of report(s) taken, 15.49-10 Completion - General. All boxes at the top of the GED Division of Records Number (DR) issued, and booking Daily Report are self-explanatory and shall be completed number(s), if available. Entries may be brief and do not as directed. The “Available Field Time” box shall indicate require a complete restatement of the facts. the total amount of time the supervisor was available to respond to requests and perform proactive supervisory Additionally, supervisors should reference any duties. administrative tasks assigned, non gang-related assignments performed, unusual incidents, and specific 15.49-20 Completion - Specific. The following guidelines are supervisory oversight provided in the field. Supervisors provided to coincide with each numbered entry on the should identify what GED missions, activities and/or GED Daily Report: problem-solving strategies were coordinated with other Area supervisors, if any. 1. Name/Rank/Serial No. of the watch commander provided with a copy of the GED’s Daily Work 15.49-80 Distribution. All completed GED Daily Reports shall be Sheet. Document the name, rank, and serial number of submitted to the Area’s GIT officer in charge (OIC). Upon the watch commander who was provided with a copy review and approval by both the GIT OIC and the Area of the Daily Work Sheet, Form 15.26, prepared for that commanding officer, the form shall be distributed as Area’s GED. follows: 1 – Original, retained by the originating command. 2. Name/Rank/Serial No. of the watch commander briefed on planned GED activities. Document the 1 – TOTAL name, rank, and serial number of the watch commander who was briefed on the GED’s planned activities for 15.50.0 MUG BOOK PAGE, FORM 15.50. the day. 15.50-01 Use of Form. This form is a page of a log book used to a. What are the unit’s mission/activities and/or maintain a file of photographs of suspects, together with problem-solving strategies for the day? Describe their names, descriptions, and any known criminal record any missions, activities, and/or problem-solving numbers. This book is kept in the detective division. strategies planned for the day (e.g., search warrant service, directed patrol, etc.). 15.50.1 PHOTO DISPLAY FOLDER, FORM 15.50.1. 15.50.1-01 Use of Form. This form consists of six 1 1/2" x 1 1/2" b. What were the results? Describe the outcome of windows and may be used to hold and display mug the day’s mission/activity/strategy for that day shots during a photographic identification of a suspect. (e.g., arrests, citations, field interviews, etc.).

3. Were all GED officers in Class A or Class C 15.50.2 PHOTO DISPLAY FOLDER, FORM 15.50.2. uniforms? If the answer is no, explain why and 15.50.2-01 Use of Form. This form consists of six 2 1/4" x 1 1/4" document the name, rank, and serial number of the windows and may be used to hold and display mug staff/command officer approving the exception. shots during a photographic identification of a suspect. 4. Were all GED units deployed in black and white police vehicles? If the answer is no, explain why and 15.50.3 POLICE BULLETIN DISPLAY FOLDER, FORM document the name, rank and serial number of the 15.50.3. staff/command officer approving the exception. 15.50.3-01 Use of Form. This form consists of 16 1 5/8" x 1 3/4" Note: Only staff/command officers within that GED’s windows and may be used to hold and display mug chain of command shall have authority to approve shots used on Police Bulletins depicting crime exceptions. Approval may be obtained telephonically, in contributors. which case the signature of the approving authority shall be obtained on the GED Daily Report as soon as 15.50.4 PHOTO IDENTIFICATION REPORT, FORM 15.50.4. practicable. In exigent circumstances, approval may also be obtained from the Chief’s Duty Officer (telephonic 15.50.4-01 Use of Form. This form is used by investigating approval is acceptable). officers when a suspect is identified at a photographic lineup. 5. Did the GED attend a scheduled patrol roll call? If not, name/rank/serial no. of the watch commander 15.50.4-80 Distribution. in attendance at the GED roll call. Sworn personnel 1 - Original, attach to inside of photo display folder. assigned to the GED shall attend regularly scheduled 1 - TOTAL patrol roll calls. If operational needs preclude this, the on-duty watch commander shall attend the GED’s roll 15.50.5 PHOTO DISPLAY FOLDER, FORM 15.50.5. call for that day to ensure the exchange of critical information with the GED. 15.50.5-01 Use of Form. This form consists of six 2 1/4 x 2 3/4 windows and may be used to hold and display mug 6. Watch commander notified of GED’s end of watch. shots during photographic identification of a suspect. The on-duty watch commander notified when the GED goes end of watch shall sign and date the GED Daily 15.50.5-80 Distribution. Report. 1 - Original, Investigator’s Case Envelope.

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1 - TOTAL 15.52.2 AIR SUPPORT DIVISION DAILY LOG, FORM 15.52.2. 15.50.6 PHOTO DISPLAY FOLDER, FORM 15.50.6. 15.52.2-01 Use of Form. This form is completed daily by officers 15.50.6-01 Use of Form. This form consists of six 2 ¾” x 3 ¼” assigned to flight duty. windows and may be used to hold and display mug shots during a photographic identification of a suspect. 15.52.3 ASD DAILY LOG CONTINUATION SHEET, FORM 15.52.3. 15.50.6-80 Distribution. 1 - Original, Investigator’s Case Envelope 15.52.3-01 Use of Form. This form is used as a continuation sheet for the Air Support Division Daily Log, Form 15.52.2. 1 - TOTAL 15.52.4 METROPOLITAN DIVISION OFFICER'S LOG, 15.51.0 DECLARATION FOR CONTINUANCE-VACATION, FORM 15.52.4. FORM 15.51. 15.52.4-01 Use of Form. This form is used to record daily 15.51-01 Use of Form (Manual Section 3/210.). This form is used activities of officers assigned to Metropolitan Division. by an officer subpoenaed by the prosecution in a misdemeanor case when he/she wishes to be excused by the prosecution from a court appearance because he/she 15.52.6 DAILY FIELD ACTIVITIES REPORT will be out of the County of Los Angeles on vacation on CONTINUATION, FORM 15.52.6. the date set for court hearing. 15.52.6-01 Use of Form. This form is used as a continuation sheet for the Daily Field Activities Report, Form 15.52.0. 15.51-10 Completion. The date of execution must be handwritten and entered by the officer signing the form. 15.52.7 TRAFFIC DAILY FIELD ACTIVITIES REPORT, 15.51-80 Distribution. CONTINUATION, FORM 15.52.7. 1 - Original, concerned deputy city attorney. 15.52.7-01 Use of Form. This form is used as a continuation sheet 1 - Area/division Subpoena Control Officer. for the Traffic Daily Field Activities Report, Form 2 - TOTAL 15.52.1.

15.51.1 DECLARATION FOR CONTINUANCE-GENERAL, 15.53.0 MONTHLY RECAP OF DAILY FIELD ACTIVITIES, FORM 15.51.1. FORM 15.53. 15.51.1-01 Use of Form (Manual Section 3/210.). This form is 15.53-01 Use of Form. This form is used as directed by concerned used by all watch commanders in the metropolitan area commanding officers. and by the Warrant Section, Records and Identification Division, when: 15.55.0 BUREAU VICE ARREST AND COMPLAINT * An officer is subpoenaed by the prosecution in a SUMMARY, FORM 15.55. misdemeanor case and will be unable to appear in court for 15.55-01 Use of Form. This form is used by geographic operations any valid reason, except vacation. bureaus to recap vice arrests and complaints of vice * A subpoena cannot be served on an officer. activity in geographic areas. 15.51.1-10 Completion. The date of execution must be 15.55-80 Distribution. handwritten and entered by the officer signing the 1 - Original, Commanding Officer, Detective Bureau. form. 1 - TOTAL 15.51.1-80 Distribution. Additional distribution shall be determined by the concerned 1 - Original, concerned deputy city attorney. geographic bureau. 1 - Area/division Subpoena Control Officer. 2 - TOTAL 15.55.1 DEPARTMENT VICE, ARREST AND COMPLAINT SUMMARY, BUREAU AND DEPARTMENT TOTALS, FORM 15.55.1. 15.52.0 DAILY FIELD ACTIVITIES REPORT, FORM 15.52. 15.55.1-01 Use of Form. This form is used by the Commanding 15.52-01 Use of Form. This form is used to record the daily Officer, Detective Bureau. activities of units assigned to field duties. 15.52-10 Completion. Instructions for the completion of this form 15.56.0 AREA VICE ARREST SUMMARY, FORM 15.56. are contained in the Field Notebook Dividers. 15.56-01 Use of Form. This form is used by all Area vice units and 15.52.1 TRAFFIC DAILY FIELD ACTIVITIES REPORT, Vice Division to make a monthly report of arrests. FORM 15.52.1. 15.56-80 Distribution. 15.52.1-01 Use of Form. This form is used to record the daily 1 - Original, commanding officer, concerned geographic activities of employees whose primary duties are traffic bureau. enforcement or accident investigation. 1 - Records unit, concerned Area. 1 - Commanding Officer, Vice Division. 15.52.1-10 Completion. Instructions for the completion of this 3 - TOTAL form are contained in the Patrol DFAR Field Notebook divider. 15.57.0 COURT NOTICE, FORM 15.57.

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15.57-01 Use of Form. hours. The completed form shall be retained for six * This form shall be used to notify witnesses to appear in months. court in obedience to subpoenas when sufficient copies of subpoenas are not provided. 15.67.0 VEHICLE DAMAGE LOG, FORM 15.67. * This form shall also be used by watch commanders to notify officers of any change in a case. 15.67-01 Use of Form. This form is used for recording information * This form may be used by detectives when serving a relative to minor damage occurring to City-owned vehicles private person, as a witness' copy of the original subpoena. used by the Department. 15.57-10 Completion. This form shall be completed by record clerks Note: This form may be maintained for two-wheeled using information contained on the original subpoena or motorcycles at the discretion of the concerned division subpoena teletype. commanding officer. 15.67-10 Completion. One copy of the Vehicle Damage Log, Form 15.57-80 Distribution. 15.67, shall be maintained in a loose-leaf binder for each 1 - Each witness. vehicle. All pertinent data relative to vehicle damage shall 1 - TOTAL be recorded on this form by the investigating supervisor. When damage is the result of a traffic collision, the DR number of the traffic collision report shall be entered in the 15.58.0 FINGERPRINT SIGN-OUT CARD, FORM 15.58. appropriate column. 15.58-01 Use of Form. This form is used by Records and Identification Division. Note: When unreported damage to a pool vehicle is observed, the dispatcher shall notify the watch commander of the officer last using the vehicle. 15.60.0 SPECIAL INVESTIGATOR'S ASSIGNMENT/CONTROL LOG, FORM 15.60. 15.67-80 Distribution. 1 - Watch commander's office, when vehicle is regularly 15.60-01 Use of Form. This form is used by field services desk assigned to a division. officers to log calls assigned to special investigating 1 - Dispatcher's Office, when vehicle is a pool vehicle officers. assigned on a temporary or trip basis. 2 - TOTAL 15.61.0 SEMI-ANNUAL EQUIPMENT REPORT, FORM 15.61. 15.69.0 VEHICLE RESOURCES QUARTERLY REPORT, 15.61-01 Use of Form. This form is used by concerned commanding FORM 15.69 officers to report the quantity and type of assigned armament, radiological monitoring equipment, hand-held 15.69-01 Use of Form. This form shall be used on a quarterly basis radios, and miscellaneous emergency equipment on hand to record information used in the administration of the on January 1, and July 1. Department's Vehicle Resources Management Program. 15.61-80 Distribution. 15.69-10 Completion. This form shall be completed by an 1 - Original, commanding officer, concerned bureau. authorized employee and forwarded through channels to 1 - Ordnance Unit, Training Division.* Administrative and Technical Services Bureau. 1 - Services Section, Supply Section. 1 - Records unit, concerned Area/division. Exceptions: 1 - Administrative Information Unit, Detective Support * Organizational entities reporting directly to the Office of Division. Support Services shall route forms to that office. 1 - Department Operations Center, Emergency Services * Commission Investigation Division shall report directly to Division. Administrative and Technical Services Bureau. * Sections under the Office of the Chief of Police shall route 6 - TOTAL forms through the Adjutant to the Chief of Police. * When no armament is reported on the form, this copy shall The back of the form shall be used to explain why a be omitted. particular vehicle(s) has (have) been excluded from pooling as required by the Vehicle Resources Management 15.65.0 EQUIPMENT-ITEM ISSUE CONTROL CARD, Program. FORM 15.65. 15.65-01 Use of Form. This form is used by concerned commanding 15.69-80 Distribution. officers to maintain control of equipment items reported on 2 - Original and 1, bureau exercising line command over the Semi-Annual Equipment Report, Form 15.61, which organization unit initiating, or, if none, the concerned have a unit cost in excess of $25. Additionally, the form office. shall be used to record the assignment of equipment to an 1 - Copy, Area/division or section initiating. employee for a period of time in excess of twenty-four 3 - TOTAL hours. 15.70.0 REQUEST FOR INVESTIGATIVE TRAVEL, FORM 15.66.0 VEHICLE AND EQUIPMENT ASSIGNMENT 15.70. SHEET, FORM 15.66. 15.70-01 Use of Form. This form is used whenever the requested 15.66-01 Use of Form. This form is used by concerned commanding travel is for an investigative purpose or a court or officers to record the assignment of equipment items administrative proceeding arising from the issuance of a reported on the Semi-Annual Equipment Report, Form subpoena. 15.61, and vehicle for periods of time less than twenty-four

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15.70-10 Completion. This form shall be completed by the personnel to the specific location of any loud party or employee requesting authorization for travel. gathering for a 24-hour period.

15.70-80 Distribution. 15.81-80 Distribution. 1 - Original, Fiscal Operations Division. 1 - Original, shall be retained in division files in accordance 1 - Detective Support Division. with existing records retention requirements. 1 - Divisional files of requesting employee. 1 - TOTAL 3 - TOTAL 15.83.0 RIDE ALONG REQUEST AND WAIVER, FORM 15.73.0 POLICE RESERVE SERVICE RECORD, FORM 15.83. 15.73. 15.83-01 Use of Form. This form is used to approve or deny ride 15.73-01 Use of Form. This form is used to maintain an individual along requests and obtain a waiver of liability. service record of each Police Reserve Corps member. 15.83-10 Completion. The concerned watch commander shall 15.73-80 Distribution. ensure that the requesting party completes the liability 1 - Original, Reserve Corps Unit, Personnel Division. waiver and emergency notification sections of the form 1 - TOTAL prior to the ride along. 15.83-80 Distribution. 15.75.0 OFFICIAL CORRESPONDENCE REVIEW, FORM 1 - Original filed with Watch Commander's Daily Report, 15.75. Form 15.80.0. 15.75-01 Use of Form. This form is used to route correspondence 1 - TOTAL and reports through channels for review or approval.

15.75-10 Completion. 15.88.0 TRANSFER APPLICANT DATA SHEET, FORM 15.88. * The name of the individual originating the report or correspondence shall be entered in the "INITIATED BY" 15.88-01 Use of Form. This form is used as a divisional employment box. application, interview record, or data file. * The name of the person preparing the report or 15.88-80 Distribution. The distribution of this form shall be correspondence shall be entered in the "STAFF OFFICER determined by the concerned commanding officer. ASSIGNED" box, followed by the writer's title and telephone number. 15.89.0 REQUEST FOR ADVERTISEMENT OF VACANT * The subject, project number, or other information SWORN POSITION, FORM 15.89. identifying the attached document shall be entered on the second line in the "STAFF OFFICER ASSIGNED" box. 15.89-01 Use of Form. This form is used by the commanding officer * The order in which the report or correspondence is to be of a Department entity to advertise vacancies in advanced routed for review shall be indicated by entering the paygrade or coveted positions for the ranks of Lieutenant appropriate number in the "ATTN" box, beginning with II and below. the number "1". Note: Coveted positions are defined as those Department 15.75-80 Distribution. sworn police officer assignments that are likely to assist an 1 - Original, attached to the concerned official officer in developing the insight and skills necessary to correspondence. enhance a career path of promotability toward the 1 - TOTAL command and staff ranks. 15.89-10 Completion-General. A separate form shall be completed 15.76.3 MONTHLY RECAP OF FLIGHT AND ABORT for each vacancy. TIME, FORM 15.76.3. 15.89-80 Distribution. 15.80.0 WATCH COMMANDER'S DAILY REPORT, FORM 1 - Original, forwarded to Sworn Personnel Services Section, 15.80. Personnel Division. 1 - Retained at the Department entity advertising the vacant 15.80-01 Use of Form. This form is used by watch commanders to position. report significant activities to the commanding officer. 2 - TOTAL 15.80-80 Distribution. The distribution of this form is to be determined by the concerned commanding officer. 5/1600. RULES AND REGULATIONS 15.81.0 WATCH COMMANDER'S LOUD PARTY LOG, FORM 15.81.0. 16.02.0 RULES AND REGULATIONS GOVERNING 15.81-01 Use of Form. This form is used by Area watch ESCORT BUREAUS, FORM 16.02. commanders to log the locations of loud parties or gatherings to which police personnel have already made a 16.05.0 RULES AND REGULATIONS GOVERNING first response. HOSTESS DANCERS, FORM 16.05. 15.81-10 Completion. Area watch commanders shall complete the Form 15.81 after they have been notified of a first response 16.14.0 RULES GOVERNING SECOND-HAND BUSINESSES, to the location of a loud party or gathering. Log entries FORM 16.14. should include data pertinent to any first response of police

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16.15.0 RULES AND REGULATIONS GOVERNING JUNK 2 - TOTAL DEALERS, FORM 16.15. 16.28.0 RULES AND REGULATIONS GOVERNING 16.17.0 RULES AND REGULATIONS GOVERNING GAMES PAWNBROKER BUSINESSES, FORM 16.28. OF SKILL AND SCIENCE, FORM 16.17. 16.29.0 BOARD RULES GOVERNING ALARMS, FORM 16.22.0 RULES GOVERNING CARD CLUBS, SOCIAL CARD 16.29. CLUBS, AND CARD SCHOOLS, FORM 16.22. 16.29.5 BOARD-UP REPORT, FORM 16.29.5. 16.23.0 RULES AND REGULATIONS GOVERNING PRIVATE PATROLS, FORM 16.23. 16.29.5-01 Use of Form. This form is completed by the officer handling an incident requiring the response of a board- up vendor to secure a commercial location. 16.24.0 BOARD RULES GOVERNING RIFLE RANGE- SHOOTING GALLERY, FORM 16.24. 16.29.5-10 Completion. A separate report shall be completed for each board-up incident. The original plus three copies 16.27.0 BOARD RULES GOVERNING OFFICIAL POLICE are required. The nature of the call, a brief account of GARAGES, FORM 16.27. the incident, and all efforts to contact a responsible party shall be documented in the report narrative. 16.27.2 BOARD RULES GOVERNING TOW OPERATIONS, FORM 16.27.2. 16.29.5-80 Distribution. 1 - Original, Commission Investigation Division. 1 - Copy, Area of occurrence. 16.27.3 VEHICLE IMPOUND HEARING RIGHTS – SIGN, 1 - Copy, retained by the vendor completing board-up. FORM 16.27.3. 1 - Copy, left at the business location. 16.27.3-01 Use of Form. (Sign) These signs shall be posted at all 4 - TOTAL Official Police Garages (OPG) and police facilities where a person might reasonably go to seek information about an impounded vehicle. Commission 16.30.0 BOARD RULES GOVERNING HOSTESS DANCE Investigation Division personnel shall ensure that the HALLS, FORM 16.30. OPG is provided with as many signs as needed to ensure that one is posted in conspicuous locations 16.65.0 CITATION GUIDE, FORM 16.65. within the garage area accessible to the public. 16.65-01 Use of Form. This form is used by officers as an aid in writing traffic citations. The form lists court citing days, as 16.27.4 IMPOUND HEARING SUMMONS AND NOTICE, well as Municipal and Vehicle Code violations. FORM 16.27.4. 16.65-80 Distribution. 16.27.4-01 Use of Form. This form is used to notify an 1 - Concerned officer. impounding officer to appear as a witness at an impound hearing. 1 - TOTAL

16.27.4-10 Completion. This form is self-explanatory and shall be completed by the Officer in Charge, Area Detective 5/1700. MAPS Section or his/her designee.

16.27.4-80 Distribution. 17.00.0 POLICE DIVISION BOUNDARIES (ALL 1 - Original maintained at the respective Area Detective DIVISIONS), FORM 17.00.00. Section. 1 - Copy provided to the officer(s). 17.01.0 CENTRAL DIVISION REPORTING DISTRICT MAP, FORM 17.01.00. 2 - TOTAL 17.02.0 RAMPART DIVISION REPORTING DISTRICT 16.27.6 VEHICLE IMPOUND NOTICE, FORM 16.27.6. MAP, FORM 17.02.00. 16.27.6-01. Use of Form. This form is used to provide procedural information for obtaining the legal release of an 17.03.0 SOUTHWEST DIVISION REPORTING DISTRICT impounded vehicle when it is impounded under MAP, FORM 17.03.00. Section 22651 (O) or (P) of the California Vehicle Code. 17.04.0 HOLLENBECK DIVISION REPORTING DISTRICT MAP, FORM 17.04.00. 16.27.6-10. Completion. A separate notice shall be provided to the driver of each impounded vehicle. The person receiving the notice shall sign on the space provided on 17.05.0 HARBOR DIVISION REPORTING DISTRICT MAP, the form. If the person refuses to sign, the officer FORM 17.05.00. completing the form shall write "refused," followed by his/her initials on the signature line for the person 17.06.0 HOLLYWOOD DIVISION REPORTING DISTRICT receiving the notice. MAP, FORM 17.06.00.

16.27.6-80. Distribution. 17.07.0 WILSHIRE DIVISION REPORTING DISTRICT 1 - Copy, given to the driver of an impounded vehicle. MAP, FORM 17.07.00. 1 - Original, attached to the Traffic Collision Report.

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17.08.0 WEST LOS ANGELES DIVISION REPORTING 18.36.0 FIELD NOTEBOOK DIVIDER - VEHICLE DISTRICT MAP, FORM 17.08.00. INVESTIGATION, FORM 18.36.

17.09.0 VAN NUYS DIVISION REPORTING DISTRICT 18.36.1 FIELD NOTEBOOK DIVIDER - WORTHLESS MAP, FORM 17.09.00. DOCUMENT INVESTIGATION, FORM 18.36.1.

17.10.0 WEST VALLEY DIVISION REPORTING DISTRICT 18.37.0 FIELD NOTEBOOK DIVIDER - MISSING PERSON MAP, FORM 17.10.00. INVESTIGATION, FORM 18.37.

17.11.0 NORTHEAST DIVISION REPORTING DISTRICT 18.37.1 FIELD NOTEBOOK DIVIDER - DEATH MAP, FORM 17.11.00. INVESTIGATION, FORM 18.37.1.

17.12.0 77TH STREET DIVISION REPORTING DISTRICT 18.38.0 FIELD NOTEBOOK DIVIDER - INJURY MAP, FORM 17.12.00. INVESTIGATION – HOSPITALS, FORM 18.38.

17.13.0 NEWTON STREET DIVISION REPORTING 18.38.1 FIELD NOTEBOOK DIVIDER – BLOODBORNE DISTRICT MAP, FORM 17.13.00. PATHOGEN EXPOSURE PROTOCOL, FORM 18.38.1. 17.14.0 PACIFIC DIVISION REPORTING DISTRICT MAP, FORM 17.14.00 18.39.0 FIELD NOTEBOOK DIVIDER - REPORTING STOLEN PROPERTY, FORM 18.39. 17.15.0 NORTH HOLLYWOOD DIVISION REPORTING DISTRICT MAP, FORM 17.15.00. 18.39.1 FIELD NOTEBOOK DIVIDER - BOOKING PROPERTY, FORM 18.39.1. 17.16.0 FOOTHILL DIVISION REPORTING DISTRICT MAP, FORM 17.16.00. 18.40.0 FIELD NOTEBOOK DIVIDER - VEHICLE I.D. NUMBERS, FORM 18.40. 17.17.0 DEVONSHIRE DIVISION REPORTING DISTRICT MAP, FORM 17.17.00. 18.41.1 FIELD NOTEBOOK DIVIDER – ABBREVIATIONS, FORM 18.41.1. 17.18.0 SOUTHEAST DIVISION REPORTING DISTRICT MAP, FORM 17.18.00. 18.42.0 FIELD NOTEBOOK DIVIDER - GUIDELINES FOR K-9 SEARCHES, FORM 18.42.

5/1800. FIELD NOTEBOOK DIVIDERS 18.43.0 FIELD NOTEBOOK DIVIDER - OFFICER INVOLVED SHOOTINGS AND BOMB 18.30.0 FIELD NOTEBOOK DIVIDER - GENERAL EMERGENCIES. REPORTING INSTRUCTIONS, FORM 18.30. 18.44.0 FIELD NOTEBOOK DIVIDER – HATE 18.30.1 FIELD NOTEBOOK DIVIDER - PRELIMINARY CRIME/INCIDENT, FORM 18.44. INVESTIGATION REPORT, FORM 18.30.1. 18.45.0 FIELD NOTEBOOK DIVIDER – FUGITIVE 18.30.2 FIELD NOTEBOOK DIVIDER - DOMESTIC WARRANT PROCEDURES/GUIDELINES, FORM VIOLENCE, FORM 18.30.2. 18.45.0.

18.31.0 FIELD NOTEBOOK DIVIDER - PATROL DAILY 5/1900. SERVICE EXCELLENCE FIELD ACTIVITIES REPORT, FORM 18.31.

18.32.0 FIELD NOTEBOOK DIVIDER - ARREST REPORT, 19.01.0 SERVICE EXCELLENCE SURVEY, ENGLISH, FORM 18.32. FORM 19.01. 19.01-01 Use of Form. These forms shall be located at Area and 18.32.1 FIELD NOTEBOOK DIVIDER - DRIVING UNDER traffic division desks and be available to all members of INFLUENCE ARREST REPORT, FORM 18.32.1. the public. Additionally, the envelopes provided with each form to mail the Service Excellence Surveys have a blank 18.33.0 FIELD NOTEBOOK DIVIDER - JEWELRY line next to the P.O. Box of the address. The blank line DESCRIPTION, FORM 18.33. shall be filled in by the employee distributing the survey with the corresponding mail stop for the Area/division. 18.34.0 FIELD NOTEBOOK DIVIDER - HAT PICTURES, Area and traffic division commanding officers shall ensure that each completed form is reviewed and that the FORM 18.34. appropriate personal contact and/or response is completed.

18.35.0 FIELD NOTEBOOK DIVIDER - GUN PICTURES, 19.01-10 Completion. These forms shall be made available for FORM 18.35. voluntary completion by the public.

19.01-80 Distribution. 1 - Original, involved commanding officer.

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1 TOTAL 180-01 Use of Form. This form is used to report the following items when they are reported stolen, lost, recovered, found 19.01.1 SERVICE EXCELLENCE SURVEY, SPANISH, or impounded: FORM 19.01.1. * Motor vehicles, (all types), including: * Motorcycles, motor-driven cycles, mopeds, mini-bikes, go-carts, and motor scooters. 5/2000. CHARITABLE SERVICES * Off-highway vehicles, including construction equipment, dune buggies, and racing vehicles. * Trailers (all types). 20.0 INFORMATION CARD – REGULAR * Separate vehicle motors. * Separate vehicle transmissions. 20.01 INFORMATION CARD – ENDORSED AGENCY * Major component vehicle parts. * License plates (Except found). 20.02 INFORMATION CARD – A * Campers. * Aircraft (all types). * Boats. 20.03 INFORMATION CARD – CHILDREN * Separate boat engines. * Separate boat transmissions. 20.04 NOTICE OF INTENTION TO SOLICIT CHARITABLE CONTRIBUTIONS In addition, this form shall be used to release a vehicle impounded with a hold and as a Garage Report of Release or 20.05 REPORT OF RESULTS OF ACTIVITY Sale of an impounded vehicle. Note: Officers shall continue to report found plates on the 20.06 APPLICATION FOR ENDORSEMENT Property Report, Form 10.01.0, as delineated in Manual Section 5/10.01.0. 20.07 RE-ENDORSEMENT CERTIFICATE The Vehicle Report, CHP Form 180, shall be made in addition to any other concerned reports (Manual Section 4/220.50). 20.08 APPLICATION FOR PROFESSIONAL FUND- RAISER’S LICENSE Note: Attempt GTA’s shall be reported on a Preliminary Investigation Report (PIR, Form 3.1.). 20.09 APPLICATION FOR BINGO LICENSE Exception: A plain paper printout may be used in lieu of the Vehicle Investigation Form under criteria outlined in Manual 20.10 BINGO – GAMING INCOME AND EXPENSE Section 4/274.20 (Automated Telephonic Reporting). STATEMENT 180-10 Completion – General. 20.11 APPLICATION FOR SENIOR CITIZENS’ BINGO * Each conveyance or article listed requires a separate report LICENSE unless a joint report (stolen-recovered, recovered- unfounded, or lost-found) is made. 20.12 SENIOR CITIZENS’ INCOME AND EXPENSE STATEMENT Note: When a camper is attached to a vehicle which is stolen, lost, recovered, found, or impounded, a separate report is not 20.13 APPLICATION FOR BINGO SUPPLIER LICENSE required. All information relative to the camper shall be entered in the body of the report. 20.14 INVESTIGATOR’S MONITORING REPORT * Present owner (Manual Section 4/780.15) information obtained from the reporting party which is inconsistent 20.15 BINGO RULES AND REGULATIONS with that obtained from the Stolen Vehicle System (SVS) or the Department of Motor Vehicles shall be noted in the body of the report. 20.16 BINGO SUPPLIER * Information obtained from the Stolen Vehicle System shall be included in the recovered or found report. 20.17 BINGO * License plates attached to or loose in a vehicle and not belonging to such vehicle shall be handled as provided in 20.18 NOTICE OF VIOLATION Manual Section 5/10.1-16. * Thefts of vehicle license plates require a separate report for 20.19 APPLICATION FOR SOLICITOR LICENSE each set of license plates. * When a truck of five-ton capacity or larger, a commercial trailer, a tractor cab, or a bulldozer is stolen or recovered, 20.20 BINGO ORDINANCE, RULES AND REGULATIONS, the word “TRUCK” shall be entered in front of the title of STATE LAW BOOKLET the report. * When impound information is reported on the Vehicle 20.21 CHARITABLE SOLICITATIONS BOOKLET Report, the garage employee shall be provided with one copy at the scene if the vehicle is held and two copies if the vehicle is available for release. The original is the only OUTSIDE AGENCY FORMS copy brought to the station for approval and distribution purposes. VEHICLE REPORT, CHP FORM 180.

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180-11 Completion-Stolen or Lost Vehicles-License or 5 – TOTAL, Plus (Extra Copy Distribution) Identification Number Unknown. (Manual Section 4/220.15) EXTRA COPY DISTRIBUTION 1 – Unit/division for which held, if different than above. 1 – ND, if narcotics or dangerous drugs involved. 180-12 Completion-Impound-Owner Information Unavailable. 1 – Vice Division, if lottery or gambling involved. When an employee is unable to obtain the required owner 1 – RHD, if violation of National Firearm Act involved. information from appropriate sources, he/she shall leave that section of the form blank and cause an inquiry to be 180-82 Distribution-Courtesy Reports made to DMV, Sacramento, via ATSS, or other state’s 1 – Original, Records and Identification Division, Automated vehicle registration via teletype, requesting the necessary Vehicle and Property Section. information. Upon receipt of the information, the 1 – Chief law enforcement officer, jurisdiction of occurrence. supervisor approving the report shall ensure that the owner 1 – Record unit, Area of occurrence. information is entered on the report and the Vehicle 1 – Detective division, Area reporting. Impound Notices, Form 15.23, are mailed. 1 – Information Technology Division. 5 - TOTAL 180-13 Completion-Change of Report Status. (Manual Sections 4/220.65 and 4/220.70) 180-83 Distribution-All Other Vehicle Reports. (Including Recovered Or Found Impounds With Holds.) 1 – Original, Records and Identification Division, Automated 180-14 Completion-Listing Property in Vehicle at Time of Vehicle and Property Section. Theft or Loss. All property identifiable through numbers, 1 – Information Technology Division. inscriptions, or special marks of identification which could 1 – Record unit, Area of occurrence. be pawned or sold, shall be listed at the end of the Vehicle 3 – (4) Detective division, Area of occurrence (4-if impound with “Stolen” or “Lost” Report. hold involved.) 1 – Analytical unit, Area of occurrence. 180-15 Completion-Listing Property-In Vehicle When Impounded. (Manual Section 4/222.60) 7 (8) TOTAL, Plus (Extra copy Distribution); (8-if impound with Hold involved)

180-16 Completion-DR Numbers. Each report requires a DR EXTRA COPY DISTRIBUTION number. 4 –Record unit, other involved Area(s) (2) for detective * If more than one vehicle is stolen, each requires a separate division; (1) for analytical: (1) for records. DR number (Manual Section 5/040.56). 1 – RHD, if violation of National Firearm Act involved. * Recovered or found reports shall bear the same DR number 1 – ND, if narcotics or dangerous drugs involved. as the original stolen or lost report. 1 – Vice Division, if lottery or gambling involved. * When other reports are made which relate to a vehicle 1 – Unit/division for which held, if different than any above. report, they shall bear the DR number assigned to the 1 – Ordnance Unit, Training Division, if property taken/found vehicle report. However, when a vehicle report is made includes a Department weapon. after the related report, the DR number of the related 1 – Supply Section, if property taken/found includes Department report shall be used on the vehicle report; and Vehicle equipment. Processing Unit, Records and Identification Division, shall be notified. 180-84 Distribution-Garage Report of Release/Sale. * When a DR number is obtained for a vehicle “Theft” report 1 – Copy with original signatures, Area of impoundment. and the license number is unknown, the record clerk shall, 1 – Retained by impound garage. upon securing such license number, immediately telephone 2 – TOTAL it to Vehicle Processing Unit, Records and Identification Division. This telephone notification shall be made in 180-85 Distribution-Vehicle Reports Involving Consular addition to required teletyping. Officers. * Thefts of vehicle license plates require a separate vehicle 1 – Chief of Staff, Office of the Chief of Police. DR number for each set of license plates. 1 – Commanding Officer, Special Operations Bureau. 1 – Commanding Officer, Vice Division. 180-17 Completion-Vehicle Report Teletypes. Divisional record 1 – Commanding Officer, Public Information Office, Office of unit employees completing a Vehicle Report, CHP Form the Chief of Police. 180, regardless of the category of the report, shall utilize the vehicle impound teleptype format to notify: 4 - TOTAL * The division reporting when it is not in the Area of impoundment. TRAFFIC COLLISION REPORT, CHP FORM 555. * The concerned detective division when different from the (See Manual Sections 4/415, 4/420, 4/433, and 4/440.) division reporting and a hold is placed on the vehicle. 180-80 Distribution – Straight Impound. NARRATIVE SUPPLEMENTAL, CHP FORM 556. 1 – Original, Records and Identification Division, Automated (See Manual Sections 4/415, 4/420, 4/430, 4/433, and 4/440.) Vehicle and Property Section. 1 – Area of Impoundment. 2 - TOTAL 180-81 Distribution-Impound With Hold. (Does not include Recovered or Found Impounds). 1 - Original, Records and Identification Division, Automated Vehicle and Property Section. 4 - Detective division, Area of Impoundment.

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586 Manual of the Los Angeles Police Department 2005