Contents Exhibit 1: Sow, Selection Criteria and Essential Qualifications
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Tender Document Location: Ioannina - Greece Tender №: GR_002_2021 PR GR-IOA-002-2021 Project theme: Epirus Transportation services Date: 01/12/2020 Fund Code: GRC 2102 DG HOME Project is subject to funding Bid Folder Tender №: GR-IOA-002-2021 Buses for all Epirus sites Contents Exhibit 1: SoW, Selection Criteria and Essential Qualifications .............................................................................................. 1-9 Exhibit 2: INVITATION TO TENDER ....................................................................................................................................... 10-12 Exhibit 3: BID FORM ........................................................................................................................................................... 13-20 Exhibit 4: DECLARATION OF ELIGIBILITY .................................................................................................................................. 22 ASB CODE OF CONDUCT .................................................................................................................................................... 23-25 Exhibit 1: SoW, Selection Criteria and Essential Qualifications Exhibit 1A: Scope of Work-Service Analysis Theme: Buses for all Epirus Sites : Urban and Emergency transportation services in Epirus sites (Doliana, Filippiada, Katsikas) Overview Scope: Weekly urban transportation services from Epirus sites to Ioannina urban center; local Public Hospitals, court, police station, EASO Katsikas and RAO Perama. Location/s: Doliana; Filippiada; Katsikas Region: Epirus Duration: Jan 2021-Dec 2021 Legal framework: 1. Law 4412/2016 (Government Gazette 147/A/08.08.2016 on “Public Contracts of Projects, Supplies and Services”- adaptation of Greek legislation to the provisions of Directives 2014/24/EE and 2014/25/EE) - CPV 60100000-9 Transportation Services, CPV 63510000-7 Travel agencies services 2. Law 4636/2019 (Government Gazette 169/A/01.11.2019 on “International Protection”- adaptation of Greek legislation to the provisions of Directive 2013/33/EE 3.The need to support third party nationals hosted in state-run Long-Term Open Accommodation Facilities with routine and emergency transportation services. We acknowledge all terms and conditions of Tender №: GR-IOA-002-2021 1 Duly authorized to sign the Quotation for and on behalf of (Stamp) (Name, position) (Location, date) (Signature) Tender Document Location: Ioannina - Greece Tender №: GR_002_2021 PR GR-IOA-002-2021 Project theme: Epirus Transportation services Date: 01/12/2020 Fund Code: GRC 2102 DG HOME Project is subject to funding Schedule/ Routes • Transportation services with buses of 50 seat from Filippiada to Ioannina city center, Hospitals, RAO, Police Station, Court, Katsikas-EASO and back same way, 5 routes per week (Monday; Wednesday; Friday;) departure from Filippiada time 7:00 and departure from the last stop of Ioannina (Katsikas-EASO) 16:20, from the date signing of the contract till 31/12/2021. • Transportation services with 20seater or plus buses from Filippiada to Ioannina city center, Hospitals, RAO, Police Station, Court, Katsikas-EASO and back same way, 2 routes per week (Tuesday, Thursday) departure time 7:00 and derarture from the last stop of Ionnina (Katsikas-EASO) 16:20, from the date signing of the contract till 31/12/2021. • Transportation services with 50seater or plus buses from Filippiada to Filippiada-center, Arta city center, Hospital , Court and back same way, 5 routes per week (Monday; Wednesday; Friday) departure from Filippiada time 7:30 and departure from Arta 15:15 (Hospital of Arta), from the date signing of the contract till 31/12/2021. • Transportation services with 20seater or plus buses from Filippiada to Filippiada-center, Arta city center, Hospital, Court and back, 2 routes per week (Tuesday, Thursday) departure time 7:30 and departure from Arta 15:15, from the date signing of the contract till 31/12/2021. • Transportation services with 20seater or plus buses from Filippiada to Preveza city center, Hospital, Psychiatric clinic, Police Station and back same way, 3 routes per week during working days Monday-Friday, departure time 7:00 and 15:00, from the date signing of the contract till 31/12/2021. • Transportation services with 50seater buses from Doliana to Hatzikosta hospital, Ioannina city center, University Hospital and back same way (On Tuesdays and/or any another additional week day an additional stop to KATSIKA for EASO interviews, and additional stop to RAO in Perama every Friday or any another week day requested), 6 routes per week (Monday; Tuesday; Wednesday; Friday; Saturday and a second route on need during given days). Departure time from Doliana 7:20 am, departure time from Ioannina Katsikas-EASO 16:20, from the date signing of the contract till 31/12/2021. • Transportation services with 20seater or plus buses from Doliana to Ioannina city center (Police Station and/or court), Hatzikosta Hospital, University Hospital Katsikas-EASO and back same way, TWICE per week (during the working days* On demand/on call) from the date signing of the contract till 31/12/2021. • Transportation services with 50seater or plus buses from Katsikas to Ioannina city center and back same way, 20 routes per week (Monday*3; Tuesday*3; Wednesday*3; Thursday*3; Friday*3; Saturday*5). At working days Mo-Fri from approximately 9 am to 16:15 and 16:45, on Saturday departure from Katsikas 9am and every 15 minutes. Departure time from Ioannina from 14:00 and every 30 minutes until 16:00, from 2/1/2021-31/12/2021 • Transportation services with 50seater or plus buses from Katsikas to University Hospital and back same way, 5 routes per week (Mon/Tue/Wed/Thu/Fri*1), between 8:15 am (departure from Katsikas) and 15:00 (departure time from University Hospital), from 2/1/2021-31/12/2021 We acknowledge all terms and conditions of Tender №: GR-IOA-002-2021 2 Duly authorized to sign the Quotation for and on behalf of (Stamp) (Name, position) (Location, date) (Signature) Tender Document Location: Ioannina - Greece Tender №: GR_002_2021 PR GR-IOA-002-2021 Project theme: Epirus Transportation services Date: 01/12/2020 Fund Code: GRC 2102 DG HOME Project is subject to funding • Transportation services with 50seater or plus buses from Katsikas to Hatzikosta hospital and back same way, 5 routes per week (Mon/Tue/Wed/Thu/Fri - an additional stop at RAO in Perama on one of the working days determined in advance by the Asylum service), between 8:00 am (departure time from Katsikas) and 15:00 (departure time from Asylum Office or Hatzikosta hospital), from 2/1/2021-31/12/2021 Note: The amounts of routes have been calculated with a multiplier of 52 (number of weeks / year) COVID-19 and other parameters considered Obviously, we cannot predict the course of the health crisis in 2021. In case the Covid 19 measures are moved, all the necessary adjustments must be done into the schedule, regarding the number of passengers, buses, itineraries. In some cases, there will be decrease or increase of these numbers due to measures. Before making clarifications per camp, it is worth adding two more variables that affect our plans. The first is that the site of Doliana has increased the population of its guests from around 120 to 160, that is the 1/3 of the population last year. During the current year (2020), EASO services were added to support the Asylum process through interviews. Facilitating the movement of beneficiaries from Filippiada and Doliana is an additional parameter in the planning of the service provided for the year 2021. Finally, it should be noted that in order to cover emergencies, the provision of a small bus on demand is coming in for the next year, which will absorb part of our response to these needs that until recently was done exclusively by taxi. Provision of service per camp Filippiada (lines 1-5) Bus size/type: • There is a need for buses of 50 seats and 20 or plus seats. • Needs in number of buses are going to remain the same regardless Covid or not Covid conditions. In the second case buses could use the 100% of their capacity while a larger number of residents in the camp will be allowed to use the transportation service. Regarding Routes needed per week: • To Ioannina: There should be 5 routes procured: for Monday, for Wednesday (to asylum if needed), and for Friday, bus of 50 seats. In case needed we can remove a route from one day and place it to another after prior communication with the supplier. Stops at city centre, Police Station, University Hospital, Hatzikosta Hospital, RAO (Regional Asylum Office at Perama), Court, and Katsikas- EASO. The return might include same stops if needed. The departure time from the camp will be at 7:00 eartiest and the return at 16:20 (see below line 1). Transportation services with 20seater or plus buses from Filippiada to loannina city center, Hospitals (University and Hatzikosta), RAO (Perama), Police Station, Court, Katsikas-EASO and back (same stops if needed), not standard. We acknowledge all terms and conditions of Tender №: GR-IOA-002-2021 3 Duly authorized to sign the Quotation for and on behalf of (Stamp) (Name, position) (Location, date) (Signature) Tender Document Location: Ioannina - Greece Tender №: GR_002_2021 PR GR-IOA-002-2021 Project theme: Epirus Transportation services Date: 01/12/2020 Fund Code: GRC 2102 DG HOME Project is subject to funding They will be offered with 2 routes per week (Tuesday, Thursday), for urgent issues for a big family or number of persons more than four. In case needed we can remove a route from one day and place it to another day after prior communication with the supplier. Departure time 7:00 from Filippiada and 16:20 from loannina (Katsikas-EASO). From 2/1/2021 to 31/12/2021. The service is not going to be affected seriously if Covid-19 measures will be removed (see line 2). • To Arta: we will need to have for Monday, Wednesday and Friday a bus of 50 seats. Five routes in total weekly. If needed, we can remove a route from one day and place it to another after prior communication with the supplier. Stops will be in Filippiada 3 city center, in Arta city centre, Arta Hospital, and court. In return same way, same stops if needed.