Guide for International Students 2020/21
Guide is published by the International Center, Munich Business School
Table of Contents
Welcome to Munich Business School ...... 3 International Center Staff ...... 3
BEFORE ARRIVAL ...... 4 Student Visa Guidelines ...... 4 1.1.1 Visa process for international students outside EU...... 5 1.1.2 Documents required for a visa application ...... 5 1.1.3 Proof of financial resources for your student visa & blocked account ...... 5 1.1.4 Time frame of a visa application process (8-12 weeks) ...... 7
Health Insurance Guidelines – Please check the Health Insurance guidelines ...... 7 1.1.5 Why do I need a health insurance while studying in Germany? ...... 7 1.1.6 EU Students ...... 8 1.1.7 NON-EU Students (Outside the European Union) ...... 9 1.1.8 Difference between the statutory (public) and a private health insurance...... 9 1.1.9 Pre-approved private insurance companies ...... 9 1.1.10 MBS Partner – Techniker Krankenkasse (TK) ...... 10
Arranging Housing in Munich ...... 11 Estimated Living Expenses...... 11
UPON ARRIVAL ...... 12 Arrival in Munich...... 12 Transportation in Munich...... 12 Residency & Visa ...... 13 1.1.11 Registering in Munich upon Arrival ...... 13 1.1.12 Deregistering in Munich when leaving Germany for good...... 13 1.1.13 Alien Registration Office ...... 14 1.1.14 Documents to take along to the Alien Registration Office (For non EU Citizens) ...... 14 1.1.15 Address and Opening Hours of “Einwohnermeldeamt” (Registration Office) ...... 14 1.1.16 Address and Opening Hours of “Ausländerangelegenheiten” (Alien Registration Office) ...... 14 1.1.17 How to get to the Kreisverwaltungsreferat (KVR) ...... 15 1.1.18 How to book an appointment online at the KVR...... 15 Mandatory Orientation Days ...... 17 Pre-departure Checklist ...... 18
This Guide contains links to third party websites. MBS does not assume any liability for their contents!
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Welcome to Munich Business School
Each year, Munich Business School (MBS) welcomes over 100 international students on campus hailing from all corners of the world. Countries include France, Spain, Luxemburg, Slovenia, Russia, Bulgaria, Latvia, Ukraine, Hungary, U.K., Brazil, Mexico, Columbia, Pakistan, China, Thailand, South Korea, Poland, Italy, Australia, Canada, the USA and many more. We are happy that you also chose Munich Business School (MBS) for your studies.
To assist you with your transition to Munich and MBS, the staff at the International Center will support you during specially designed orientation days and throughout your stay.
Moreover, we have created this guide to help you prepare for your experience abroad as well as your stay at MBS. Please take the time to read it carefully and contact us if you have any questions.
We look forward to meeting you!
International Center Staff
Office hours: Tuesday through Friday (9 am to 5 pm) E-Mail: [email protected]
Ms. Melanie Vogel | Ms. Alexandra Schatz | Incoming Exchange Coordinator Incoming Exchange Coordinator Tel: +49 89 54 76 78 – 224 Tel: +49 89 54 76 78 – 11
Munich Business School (MBS) Elsenheimerstrasse 61, 80687 Munich, Germany University Address Phone.: +49 89 54 76 78-0 Fax: +49 89 54 76 78-29 http://munich-business-school.de/international
ERASMUS ID Code D MÜNCHEN12 (EUC Charta Code)
Facebook http://www.facebook.com/MBS.Exchange
Housing Guide (online) www.munich-business-school.de/exp-downloads
This Guide contains links to third party websites. MBS does not assume any liability for their contents!
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BEFORE ARRIVAL
Student Visa Guidelines
German immigration law requires a Student Visa (Visum für Studienzwecke) to take up any kind of studies. The exact regulations vary depending on the country issuing your passport.
EU-Citizens
If you are holding a passport of the European Union (EU), the European Economic Area (EEA) and Switzerland you only require a valid ID card or comparable identification to travel to Germany. Students from these countries can register at the city's registry office as soon as they have found an apartment (see p. 12). This is where they will receive a residence permit for study purposes.
Preferred Countries If you are holding a passport of a preferred country, you can enter Germany on a Tourist Visa but still have to apply for a Student Visa in Germany after arrival and obtain your residence permit for study purposes after arrival. Preferred countries are: Australia, Canada, Israel, Japan, New Zealand, the Republic of Korea and the United States of America.
It also includes the following countries, provided that the student does not intend to work in Germany before or after completing their studies: Andorra, Brazil, El Salvador, Honduras, Monaco and San Marino.
All other Countries If you are holding a passport of any other country than the above mentioned, you have to apply for your Student Visa at the German Embassy in your home country.
Do not enter Germany on a tourist visa, because it cannot be changed into a visa for studies. In such a case you would have to return to your home country!
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1.1.1 Visa process for international students outside EU
International students from other countries generally need to apply for a visa before arrival. Please contact the German embassy in your home country and apply for a student visa or an applicant visa. Anyone with written approval for preparatory study measures or a university place from a university can apply for a student visa. Anyone who is still waiting on the notice of admission or who has to sit an entrance examination will need to apply for an applicant visa. Once you arrive in Germany, you will need to submit your visa to the foreigners' authority at the study location in order to convert this to a residence permit for study purposes.
It often takes several months for a visa to be issued. It is therefore important to apply for an applicant visa as soon as possible so that you can arrive before your course commences. You should not wait to receive confirmation of a university place, as the notice of admission arrives very late in Germany. It is preferable to apply for an applicant visa with the university's confirmation of application and then convert it to a residence permit for study purposes in Germany.
1.1.2 Documents required for a visa application
The best course of action is to find information on the Federal Foreign Office's website or directly from the German embassy in your home country; but, in general, you will need the following documents:
• a valid passport • the confirmation of application from the university (applicant visa) or the notice of admission from the university (student visa) • proof of adequate funds for living expenses (proof of financial resources) • health insurance coverage (please also check MBS guidelines on the download website) • Acceptance Letter of your university/ Visa Invitation
Please always check on your specific visa regulations with the German Embassy in your home country!
1.1.3 Proof of financial resources for your student visa & blocked account
Your proof of financial resources verifies that you can pay for your period of study. At least the living expenses for your first year in Germany must be fully financed. In general, around 10,000 euros of income or assets are required for the first year, or 850 euros per month. But evidence of higher amounts may also be requested. The German embassy in your home country will provide more information on the proof that needs to be provided. In principle, the following types of proof are possible:
• a security sum on a blocked account ExPatrio: https://www.expatrio.com/sites/default/files/2019- 11/ICEF%20brochure%20Expatrio%20DeGiS.pdf > ExPatrio offers a Value Packages that combines mandatory products with beneficial add-ons (Blocked account, Health Insurance….) Fintiba: https://www.fintiba.com/plus-blocked-account-health-insurance/ Deutsche Bank: https://www.deutsche-bank.de/pfb/content/pk-konto-und-karte-international- students.html
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• proof of parents' income and assets • the Foreigners' Registration Offices receives confirmation that someone whose place of residence is in Germany commits to assume the costs for you • scholarship from a recognized scholarship foundation
Website with a list of German embassies in each country: https://www.auswaertiges- amt.de/de/ReiseUndSicherheit/deutsche-auslandsvertretungen/03-webseitenav
Website of the Federal Foreign Office (visa regulations by country) https://www.auswaertiges-amt.de/en/einreiseundaufenthalt/visabestimmungen-node
Notes:
• The information above is general information. Please always check with the German Embassy in your country • Please note that applying for a blocked account at Deutsche Bank also takes quite a while. Therefore apply in advance and check their website with the FAQ’s
Source of information: https://www.daad.de/deutschland/nach-deutschland/bewerbung/en/9199-visa- application/
Please note: Due to the new Data Protection regulations (2018), the University is not allowed to receive any information concerning your visa process. It is also not possible for us to speed up the process or to give you the possibility to receive an earlier appointment at the German embassy in your country.
This Guide contains links to third party websites. MBS does not assume any liability for their contents!
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1.1.4 Time frame of a visa application process (8-12 weeks)
Please note: The time frame does not include the time it takes to get your blocked account.
Health Insurance Guidelines – Please check the Health Insurance guidelines
1.1.5 Why do I need a health insurance while studying in Germany?
By law each student who wants to enroll at a German university needs proof of health insurance. The insurance has to start on the first day of your semester and ends one month after the last enrolled semester (see §5, &186 and §190 Sozialgesetzbuch- SGB).
The university is obliged to receive a confirmation of a German Health insurance provider that you are either fully insured or that you are freed from the compulsory health insurance. Without this confirmation students may not register for courses at Munich Business School.
Exchange students do are equally obliged to arrange for statutory health insurance as full time students and experience the same requirements.
Exception: Health insurance for Pre-programs are not monitored by the government. During the pre- program study time at MBS, students cannot sign up for the compulsory (public) health insurance. Instead, students can sign up for one of the private insurances approved by MBS (see next page). After the pre-program, students can continue with the private health insurance or cancel and sign up with a statutory (public) insurance as long as their age is below 30. To do that, they need to show proof of enrollment in a full-time program at MBS.
This Guide contains links to third party websites. MBS does not assume any liability for their contents!
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1.1.6 EU Students
Students can apply for a European Health Insurance Card (EHIC) from the relevant health authority in their home country, prior to coming to Munich. If your health insurance is not able to issue this card on time they have to give you a compensation certificate (e.g. E104) that proves you have a valid health insurance.
Details on EHIC can be found here: http://ec.europa.eu/social/main.jsp?catId=559&langId=en Information on treatments and costs: http://ec.europa.eu/social/main.jsp?catId=1021&langId=en&intPageId=1738
This Guide contains links to third party websites. MBS does not assume any liability for their contents!
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1.1.7 NON-EU Students (Outside the European Union)
Students can choose to apply for the statutory health insurance (public) or for a private health insurance.
• Statutory health insurances are for example, Techniker Krankenkasse (TK), Allgemeine Ortskrankenkasse (AOK), Deutsche Angestellten Krankenkasse (DAK). Students can freely choose the health insurance they would like to buy. • Pre-approved private insurances are Mawista and Care Concept. For further information, please also check our health insurance guidelines on our download websites.
1.1.8 Difference between the statutory (public) and a private health insurance
In Germany there are two kinds of health insurances: public (which is required by law) and private. Public health insurances offer services which includes hospital visits and visits of all doctors with only small extra payments, except dentists. They also cover basic dental. Being insured via the statutory health insurance (usually when you work in Germany) you pay about 15% of your income for the health insurance each month. Students get a state-subsidized special low student rate which is about €105 per month, provided students are below the age of 30.
When does it make sense to buy the private insurance?
- Student is only in Germany for a short period or 1 semester (exchange students) - Student age is 30 or above (students over 30 cannot enroll in statutory insurances) - Student arrives before the official start of the semester (pre-programs and/or early arrivals)
For more information on health insurance and coverage visit www.justlanded.com/english/Germany/Germany-Guide/Health/Health-insurance
1.1.9 Pre-approved private insurance companies
1. Mawista: https://www.mawista.com/en/health-insurance-for-foreign-nationals-in-germany/health- insurance-for-students/ Mawista is no longer considered as waiver for health insurance. All students who wish to be “freed” from the necessity of having health insurance can no longer get such a proof of waiver with Mawista. Only fully covered private insurances are recognized.
- You can insure yourself on a monthly basis, monthly cancellation is possible - We suggest to buy the Student Classic plus premium as it also includes Accident and Liability Insurance. 37,20€/ month - You can fill in the application online prior to your arrival in Munich. - You can pay with your credit card. Will be accepted for your visa.
2. Care Concept: http://www.care-concept.de/index_eng.html?navilang=eng
- You can insure yourself on a monthly basis. - The tariff Care College Premium costs 57€ a month - You can fill in the application online prior to your arrival in Munich. - Please contact care concept for methods of payment. Payment with credit card is possible.
This Guide contains links to third party websites. MBS does not assume any liability for their contents!
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1.1.10 MBS Partner – Techniker Krankenkasse (TK)
MBS works very closely with Techniker Krankenkasse, a statutory (public) insurance company.
Our direct contact there is Valerie Seile-Henard. She will also be present on Orientation Days and help you with questions. You will also have the possibility to purchase the statutory German Health Insurance on the very same day. However if you need your Health insurance documents earlier for your visa documents you can contact Valerie Seile-Henard prior to your start of the semester. Just mention that you are a future Munich Business School student. Mrs. Seile-Henard is also available for further appointments on campus. You then can use the time to get your validation confirmation. The exact dates will be announced on Orientation Days.
Contact information can be found here: www.tk.de/vt/Valerie.Seile-Henard
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Arranging Housing in Munich
Arranging housing before their arrival must be a priority for incoming students, as it often takes a while to find housing. Short-term furnished, affordable housing in Munich is limited. Accepted incoming students must try to arrange their own accommodation prior to their arrival. If permanent accommodation cannot be obtained from abroad, they must arrange temporary housing in a youth hostel, airbnb or an inexpensive hotel for the first one or two weeks of their stay. They can then search for housing in Germany. Incoming students can find general housing information ▪ By requesting to join the Facebook ‘MBS Apartment Exchange’ (closed group) where only MBS students can post. ▪ By joining other Munich housing groups on Facebook ▪ By downloading a copy of the comprehensive MBS ‘Housing Guide for International Students (see picture right) from our download websites. ▪ Exchange Students: www.munich-business-school.de/exp-downloads ▪ Degree Students www.munich-business-school.de/e-downloads
Estimated Living Expenses
Munich is an expensive city. We estimate that your living costs will be between 1450 - 1750 Euro per month. Your budget will mostly depend on how you manage your free time (e.g. travelling, eating out, concerts, using sports facilities, visiting museums and clubs).
Below is an example of an exchange student’s monthly budget:
Category Example 1 Example 2
Rent (without utilities)* €700 €900
*Electricity/Heating/Wifi €150 €250
Groceries/Food €320 €320
Public transportation €40 €40
Health Insurance €80 €80
Phone €50 €50
Miscellaneous (incl books) €110 €110
Estimated monthly budget: €1450 €1750
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The rent in example 1 refers to a room in a shared apartment. Example 2 is a typical rent for a small studio in Munich.
Working during your studies could be difficult, as you will have approximately 20-30 hours per week of instruction and you will only have the weekends to work (in case you have a work permit). Therefore, you must ensure that you will have this amount of money for the duration of your study at Munich Business School. UPON ARRIVAL Welcome to Munich! This section of the guide will provide information you will need once you have actually arrived in Munich.
Arrival in Munich
From Munich Airport
The quickest and least expensive way to get from the airport to the City Center is by taking public transportation. There are two S-Bahn trains (suburban train = above ground train) to Munich.
The S1 or S8, both of which reach Munich Central Station (Hauptbahnhof) in approx. 40 minutes. The S- Bahn system is also connected to the U-Bahn (underground). Connections can be found on the Public Transportation Map (MVV) on the next page. Tickets can be bought at the Munich Airport from a counter, or directly from ticket machines placed near the S-Bahn station at the airport. Ask for a day ticket which is €13 and which is valid for the whole day for the entire city. If you are more than one person, you can purchase a partner ticket which is €24.30 and covers up to 5 people. More information on tickets can be found on the next page. Transportation in Munich
Public Transportation (MVV)
Munich has a comprehensive public transportation system (called MVV) consisting of a network of U-Bahn (subway/underground), S-Bahn (suburban train = above ground train), tram (street cars) and buses. Students can purchase a monthly ticket which covers all means of transportation. MBS is four U-Bahn stops away from the central train station (or City Center) and can easily be reached via U-Bahn (U 4 or U 5, exit Westendstrasse) tram or bus. Link to MVV: https://www.mvv-muenchen.de/en/tickets-and-fares/tickets-daytickets/airport-city-day- ticket/index.html
Tickets
The ticket system is very comprehensive. The most efficient ticket is a monthly ticket. Students can get a discount card to purchase a monthly public transportation ticket for the entire MVV, after they have checked in at Munich Business School.
Forms are available at the ticket counters of the MVV or at Munich Business School. The completed forms must be submitted in person to the MVV at the main train station along with a passport sized photo and a
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student enrolment form from MBS. After receiving the discount ID (or card), students may purchase a discounted monthly ticket at an MVV counter (you will be required to show the discount ID).
Munich is divided in 7 zones, and in 7 Tariff zones. The zone M is the inner circle of Munich. Depending on the tickets you buy the prices vary between €3,30 for single tickets and €55 for a monthly ticket.
For the first few days, we advise students to purchase a day ticket (Zone M) for €7.80 (Tageskarte Innenraum) which is valid for any number of rides within the city. Residency & Visa
Please be informed that we will explain the whole process to you on Orientation. In case you arrive earlier you will however need the information below.
1.1.11 Registering in Munich upon Arrival
German law requires that you register your place of domicile, and file one address as your main address. Therefore, all students must register in Munich at the “Einwohnermeldeamt” within the first two weeks of finding permanent accommodation. For those who will live in Munich City, this office is located in the building of “Kreisverwaltungsreferat” (city hall). All others please visit the local “Einwohnermeldeamt”. To register you need to present your passport and visa (if you have one), a copy of the lease or rental agreement or a Wohnungsbestaetigung (Please ask the International Center if you need a copy) and a completed registration form, which is usually available at the Einwohnermeldeamt. You have two weeks to register after you moved in otherwise you might get a fine. As of January 2019, most registration office now only operate with an online appointment and do not take walk in appointments.
During your stay Every time you move to another address within Munich you have to go to the “Einwohnermeldeamt” and let them know that you changed your address. If you are moving to another town, e.g. due to an internship, you have to register in the new town.
Please check this website for further information and to download the “Wohnungsgeberbestätigung”: https://www.muenchen.de/rathaus/home_en/Department-of-Public-Order/Registration- Deregistration.html
1.1.12 Deregistering in Munich when leaving Germany for good. Before you leave Germany for good please do not forget to de-register at “Einwohnermeldeamt", otherwise you might get into trouble if you ever want to enter Germany again. You have to hand in a deregistration form and a copy of your passport. The deregistration form has to be signed and the registration office needs the original document with your original signature. It is not possible to send the form via e-mail but you can send the documents via mail to the following address: Landeshauptstadt München Hauptabteilung II Einwohnerwesen Bürgerbüro Ruppertstr. 19 80466 München You can download the form here: https://www.muenchen.de/rathaus/home_en/Department-of-Public- Order/Registration-Deregistration.html
This Guide contains links to third party websites. MBS does not assume any liability for their contents!
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1.1.13 Alien Registration Office
In addition Non EU students must also register with the Alien Registration Office (“Ausländerbehörde”) if their visa doesn’t cover the complete stay of the studies. Both agencies are located in the same building. The Alien Registration Officec student’s section is on the second floor. You have to make an appointment as they take NO walk in appointments as of 2019. Check this website for further information: https://www.muenchen.de/rathaus/home_en/Department-of- Public-Order/Foreigners-Office.html
1.1.14 Documents to take along to the Alien Registration Office (For non EU Citizens)
▪ Confirmation from the address registration office (Anmeldebestätigung) ▪ Passport and visa ▪ Certificate of Enrollment (Immatrikulationsbestätigung) ▪ Acceptable Health Insurance (read section on health insurance) ▪ Possibly financial documents ▪ Passport photo – biometric form (can be taken there)
1.1.15 Address and Opening Hours of “Einwohnermeldeamt” (Registration Office)
Landeshauptstadt München Office Hours Kreisverwaltungsreferat Monday 07:30 to 12:00 Hauptabteilung II - Einwohnerwesen Tuesday 08:30 to 12:00 and 14:00 to 18:00 Bürgerbüro Wednesday 07:30 to 12:00 Ruppertstraße 19, (ground floor) Thursday 08:30 to 15:00 80337 München Friday 07:30 to 12:00 Subway (Lines U3 & U6) prior online appointment required Bus (Line 62) Stop: „Poccistraße“
1.1.16 Address and Opening Hours of “Ausländerangelegenheiten” (Alien Registration Office)
Same address as above but on second floor Office Hours Tel: +49 (0)89 233 960-10 Monday 07:30 to 12:00 Email: [email protected] Tuesday 08:30 to 12:00 and 14:00 to 18:00 Thursday 08:30 to 15:00 Friday 07:30 to 12:00
prior online appointment required
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1.1.17 How to get to the Kreisverwaltungsreferat (KVR) U-Bahn (U 3 or U 6 – exit Poccistrasse). From MBS, you can take Bus 62 directly to Poccistrasse.
KVR
1. Floor Address Registration 2. Floor Alien Registration Office
1.1.18 How to book an appointment online at the KVR
The KVR has a new option to book appointments online.
To book an appointment please go to this website: https://www.muenchen.de/rathaus/home_en/Department-of-Public-Order/Foreigners- Office/appointment-booking.html
Not booking an appointment means waiting hours of up to two to three hours.
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How to get to Munich Business School
From Munich Central Station, the quickest way to get to MBS is by taking a U-Bahn: ▪ U4 (towards Westendstrasse) or ▪ U5 (towards Laimer Platz)
Exit the train, after four stops, at Westendstrasse. Go up the stairs to the street level and look for the Ibis Hotel. Once you see the hotel, go left and walk along Westendstrasse towards the next traffic light where you see Elsenheimerstrasse. The MBS building is right at the corner. Alternatively, you can also take Tram 18 or Bus 62.
Central Station
Having a car in Munich
Unless you live outside Munich, we do not recommend that you take a car to MBS, as parking spaces are scarce, and parking garages are expensive. MBS is perfect to reach via public transportation.
If you are contemplating about bringing your car to Germany, please keep in mind that you need insurance for it, as well as an international driver’s licence!
Riding a bike
Munich is a bicycle friendly city. Bike lanes are found all over the city and getting through the city by bike is an efficient (and inexpensive) way to get around. Students can purchase cheap used bikes via various local Internet sites or from fellow students.
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Mandatory Orientation Days
It is mandatory for international students to attend one orientation day, depending on the program they are enrolled in. The exact dates will be announced with your acceptance documents
FALL: End of August
SPRING: Mid of January / Beginning of February
Please note that you will receive access to the MBS Virtual Campus, your Computer logins, your MBS student ID and a lot of useful information. We will also help you with information and paperwork in regards to public transportation, registering in Munich, health insurance, phone, internet, banking etc.
Please bring the following items to Orientation Day: • Passport • Copy of your visa (if applicable) • Any outstanding certified or original documents (if applicable) or test results • Proof of your health insurance • Your current address and phone number in Germany
Munich Business School Address
Munich Business School International Center (3rd floor) Elsenheimerstrasse 61 80687 Munich, Germany Tel: +49 (089) 547 678-11
Transportation: U-4 or U-5, exit Westendstrasse or Tram 18, or Bus 62
Map: https://www.munich-business-school.de/en/university/directions-opening-hours.html
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Pre-departure Checklist
Things to do before you leave
2-3 months before departure
Obtain your passport. (If you already have a passport, make sure it is valid for at least six months beyond the date of your return).
Apply for a blocked account
Apply for a student visa at the Embassy and collect all required documents (if applicable)
Make flight arrangements.
Plan a budget for your entire stay.
Make sure you understand the coverage of your health insurance plan. Get additional insurance for extra coverage, as needed.
Organise your accommodation for your whole stay (request/use the MBS housing guide)
1 -2 weeks before departure
Make copies of all important documents (passport, credit card etc.). Leave one copy at home, and take another one with you. Pack it somewhere apart from your original documents.
Copy down all important names, addresses, telephone numbers from home (parents, doctors, university)
Exchange money at your bank, so that you have German currency upon arrival. This is important to cover initial set up and living costs upon arrival in Germany (approximately 500€)
Make sure you have all credit cards, bankcards, telephone cards which you are planning to use (get overseas telephone numbers in case of an emergency).
You may wish to arrange for a ‘power of attorney’ for the person handling your financial affairs in your absence.
Bring all medication, prescriptions, extra glasses, etc. (Put daily prescription medication in carry on bag, not checked in luggage).
Back up all computer files (documents, photos, and music) and keep copies separate, in case of loss, theft or malfunction.
Discuss any safety issues with your family, and be sure they know how to contact you in case of emergency.
Make sure you have the address and telephone number of your final destination as well as a metro plan and a map of your destination.
Remember to bring warm clothes.
This Guide contains links to third party websites. MBS does not assume any liability for their contents!
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