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Fort Vermilion School Division No. 52 Board of Trustees Regular Meeting – March 22, 2017 Central Office – 10:00 A.M

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Fort Vermilion School Division No. 52 Board of Trustees Regular Meeting – March 22, 2017 Central Office – 10:00 A.M FORT VERMILION SCHOOL DIVISION NO. 52 “Building Success – One Student at a Time.” BOARD OF TRUSTEES REGULAR MEETING – MARCH 22, 2017 CENTRAL OFFICE – 10:00 AM A G E N D A Fort Vermilion School Division No. 52 2016-2017 Board Work Plan Divisional Goals: Divisional Priorities: 1. Every Student is Successful 1. All students will improve reading, writing and digital literacy 2. Quality Teaching and School Leadership skills. 3. Effective Governance 2. All students will improve numeracy skills through practical applications of curricular outcomes. 3. All students will be increasingly engaged in learning environments to improve achievement and citizenship skills. ) Monitoring: Other Events 26 Beginning Teacher Orientation Day (COW 6 29-30 Organizational Days Communications: m 31 PD Day a , 201 Board Communications / Trustee Communication 9 31 Key Messages to the Media August Monitoring: Other Events Focus on Student Achievement 1-2 Organizational Days Florence MacDougall Community School 5 Labour Day Human Resources Accountability Report 6 First Day for Students 6 Transportation Accountability Report 22 2:00 pm dismissal Health and Safety Accountability Report 22 ASBA Zone 1 Meeting (Peace River) , 201 pm 23 Division-wide PD Day 21 Initial Staffing and Enrolment Report (COW) Trustee Remuneration (COW) (review every 2 years - 2017) 27-28 ASBA Fall Issues Forum Review Trustee Handbook 10 am & 1 2016-17 Operating Budget Summary School Council Meetings September Communications: Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events Organizational Meeting 10 Thanksgiving Day DRAFT 3-Year Education Plan (COW) 19-21 PSBAA Fall Events Provincial Achievement Test and Diploma Examination Accountability 26 School Council Chairs Meeting Report Finance Report School Council Meetings 6 Modular Requests 201 pm , Student Services Accountability Report 26 Teacher Leaving Survey (COW) Full Review of Capital Plan (COW) 10 am & 1 Student Advisory Team (COW) October Communications: Board Communications / Trustee Communication Key Messages to the Media Discuss Communication Plan Fort Vermilion School Division No. 52 2016-2017 Board Work Plan Monitoring: Other Events 6 1 2016-2017 Budget Update 2 ASBA Zone 1 Meeting (High Prairie) DRAFT 2015-2016 Audited Financial Statement 9 2:00 pm dismissal , 20 4 1 DRAFT Annual Education Results Report 9 Last Day of Quad 1 9 am (COW) Results Review with Principals (9:00 am) 10 Professional Development Day Nov 11 Remembrance Day 20-22 ASBA Fall General Meeting Monitoring: 6 1 Results Review with Central Office and Departments (9:00 am) 6 School Council Meetings 1 Focus on Student Achievement , 20 pm Blue Hills Community School 30 Audited Financial Statement 3-Year Education Plan November 20 am & 1 ember Annual Education Results Report 9 2016-2017 Revised Budget Nov Finance Report Student Engagement Accountability Report Communications: Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events 22 2:00 pm dismissal for students/staff 23 First Day of Christmas Break Communications: meeting) December Christmas Concerts (no scheduled School Council Meetings Monitoring: Other Events Focus on Student Achievement 9 Classes Resume Northern Home Education 25 ASBA Zone 1 Meeting (GP) Annual Local % Expenditure Report (reported biennially) 30 Last Day of Semester 1 & Quad 2 Finance Report 31 PD Day Fiscal Quarterly Accountability Report , 2017 24 Digital Literacy Accountability Report Fundraising Report School Council Meetings 10 am & 1 pm January Communications: Board Communications / Trustee Communication Key Messages to the Media Discuss Communication Plan Monitoring: Other Events Review Board Goals and Priorities (2018) 1 First Day of Semester 2 & Quad 3 Trustee Development 13 Board & Admin Supper (COW) DRAFT Three Year Capital Plan (COW) 13 Day Off In Lieu of PT Interviews 2017 Board Evaluation 13-14 Board Planning Session , 14-15 School Closed 14 - Communications: 16-17 Teacher’s Convention 13 Board Communications / Trustee Communication 20 Family Day Board Development Key Messages to the Media School Council Meetings February Fort Vermilion School Division No. 52 2016-2017 Board Work Plan Monitoring: Other Events Focus on Student Achievement 16 ASBA Zone 1 Meeting (PR) Upper Hay River School 16 2:00 pm dismissal Student Numeracy Accountability Report 17 PD Day Finance Report 7 1 Fiscal Quarterly Accountability Report School Council Meetings , 20 Three Year Capital Plan 22 2017-2018 School Calendar Review of Governance Education Agreement 10 am & 1 pm Budget Assumptions (COW) March Student Advisory Team (COW) Communications: Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events Focus on Student Achievement 13 2:00 pm dismissal Buffalo Head Prairie School 13 Last day of Quad 3 Finance Report 14 First Day of Spring Break Asset Management Accountability Report 14 Good Friday 7 1 Review Attendance Boundaries 17 Easter Monday 20 , School Jurisdiction Financial Reporting Profile (COW) 24 Classes Resume 12 l DRAFT 2017-2018 Budget (COW) Student Literacy – Writing Accountability Report School Council Meetings Apri 10 am & 1 pm Communications: Board Communications / Trustee Communication Key Messages to the Media Discuss Communication Plan Monitoring: Other Events Focus on Student Achievement 17 School Council Chairs Meeting Learning Stores/Zama 18 2:00 pm Dismissal (all except LC area Merit Awards Selection(9 am - COW) schools) Finance Report 19 PD Day (all except LC area schools) 2017-2018 Budget Report 22 Victoria Day Accountability Pillar Overall Summary 24 ASBA Zone 1 (High Prairie) Inclusive Education Accountability Report 24 2:00 pm Dismissal (LC area schools) & 1 pm Student Advisory Team (COW) 25 PD Day (LC area schools) am 9 May 17, 2017 26 FVSD Awards Program Communications: School Council Meetings Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events Focus on Student Achievement 1 LTM – Admin/Trustee Social Rainbow Lake School 2-4 PSBAA Spring General Meeting Finance Report 5-6 ASBA Spring General Meeting 7 1 Internal Auditing Accountability Report 5 Day off in lieu of PT Interviews 20 , Fiscal Quarterly Accountability Report 27-28 Year-end Activities 15 Student Literacy – Reading Accountability Report 28 Last day of School for Students Superintendent Contract Review 29 Organizational Day 10 am & 1 pm June 30 Summer Break Begins Communications: Board Communications / Trustee Communication School Council Meetings Key Messages to the Media Graduations FORT VERMILION SCHOOL DIVISION NO. 52 BOARD OF TRUSTEES REGULAR MEETING – MARCH 22, 2017 CENTRAL OFFICE – 10:00 A.M. AGENDA ATTENDANCE 3 I. CALL TO ORDER 3 II. APPROVAL OF AGENDA 3 III. APPROVAL OF MINUTES 3 Minutes of Regular Board Meeting January 24, 2017 4 IV. COMMUNICATIONS 8 Northern Gateway Public Schools Letter 9 V. FOCUS ON STUDENT ACHIEVEMENT Upper Hay River School 12 After Hours Student Video VI. DELEGATIONS OR EXTERNAL PRESENTATIONS 4:00 pm – Tompkins Improvement Board Proposal 14 VII. MONITORING REPORTS a. Digital Literacy Accountability Report 15 b. Student Numeracy Accountability Report 21 c. Finance Report 27 d. Fiscal Quarterly Accountability Report 35 e. Three Year Capital Plan 44 f. 2017-2018 School Calendar 49 g. Review of Governance Education Agreement 50 h. 2015-16 Board Evaluation 68 VIII. BOARD COMMUNICATIONS 1 IX. OTHER BUSINESS a. AHS Residential Lots b. FASD Diagnostic Clinics c. Solar Power d. New Entrepreneurial Student Program - Sheep and Wool Products X. ADJOURNMENT 124 2 ATTENDANCE Board Members Present: Board Members Absent: Administration: Staff: Guests: CALL TO ORDER (Chairman,) or (Vice-Chairman,) __________________, called the meeting to order at ____________. IN-CAMERA __________________ moved that the Board of Trustees go in-camera at ____________. __________________ moved that the Board of Trustees move out of in-camera at ____________. APPROVAL OF AGENDA __________________ moved that the Board of Trustees approve the agenda with the following additional items: 1. 2. 3. 4. 5. APPROVAL OF MINUTES __________________ moved that the Board of Trustees approve the minutes of the Regular Board Meeting held ____________________, as presented. 3 FORT VERMILION SCHOOL DIVISION NO. 52 PAGE 1 OF 4 MINUTES OF THE REGULAR BOARD MEETING JANUARY 24, 2017 ATTENDANCE Board Members Present: Mr. Clark McAskile, Chairman Mr. Dale Lederer, Vice-Chairman Mr. Henry Goertzen Mr. Keith Lambert Mr. Tim Driedger (via teleconference) Mr. Marc Beland Mr. Ernie Kroeker Mr. Tom Meneen Administration Present: Mr. Roger Clarke, Superintendent Mr. Kevin Pittman, Assistant Superintendent Mr. Mike McMann, Assistant Superintendent Mr. Norman Buhler, Secretary-Treasurer Mr. Scot Leys, Director of Leadership and Communications Administration Absent: Mrs. Kathryn Kirby, Assistant Superintendent ATA Representative Present: Myrna McLean Focus on Student Achievement Group Present: Dean Wheeler, Principal, NHEC Guests: Henry Driedger John Zacharias Chairman Clark McAskile called the meeting to order at 10:02 a.m. 17-01-16029 Ernie Kroeker moved that the Board of Trustees go in-camera at 10:02 IN-CAMERA a.m. CARRIED Tim Driedger left the meeting at 11:58 am 17-01-16030 Marc Beland moved that the Board of Trustees move out of in camera at REVERT TO PUBLIC 12:59 p.m. MEETING CARRIED 17-01-16031 Henry Goertzen moved that the Board of Trustees approve the agenda APPROVAL OF with the following additional item: AGENDA
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