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Bid Document Bid Document HIRING OF CONTRACTORS FOR WASTE COLLECTION & TRANSPORTATION TO DUMP SITE FOR DISTRICT LAHORE Lot # 1 Ravi Town Lot # 2 Allama Iqbal Town Lot # 3 Nishter Town Lot # 4 Samnabad Town Lot # 5 Data GunjBaksh Town Lot # 6 Shalimar Town Lot # 7 Gulberg Town Lot # 8 Aziz Bhatti Town Lot # 9 Wagha Town LAHORE WASTE MANGEMENT COMPANY BID REFERENCE NO. LWMC/P&C/PR/2020/435 Single Stage Two Envelope LAHORE WASTE MANGEMENT COMPANY INVITATION TO BID FOR HIRING OF CONTRACTORS FOR WASTE COLLECTION & TRANSPORTATION TO DUMP SITE FOR DISTRICT LAHORE (For 3 Months, extendable to another 3 Months) The Lahore Waste Management Company (LWMC) invites sealed bids from (eligible as per Bid Document) Firms / Companies/Joint Venture of Firms & Companies registered with Income Tax Department and PRA for “HIRING OF CONTRACTORS FOR WASTE COLLECTION & TRANSPORTATION TO DUMP SITE FOR DISTRICT LAHORE”. Bidding Document, in the English language, shall be purchased by the interested parties on the submission of a written application to the address below and upon payment of a nonrefundable fee of Pak Rs.2,000/- which should be deposited in LWMC bank account No 3531-1 (6580003820300018), Liberty Branch, Bank of Punjab, Lahore. Pre-bid meetings will be held on December 21 & 26, 2020 at 1130 Hours in the office of undersigned. Details of estimated cost/price along with required bid security is as under; Lot # Description of Zone/Town Estimated Price (Rs.) Bid Security Amount (Rs.) 1 Ravi 271 million 2% of Estimated price 2 Iqbal 366 million 2% of Estimated price 3 Nishter 325 million 2% of Estimated price 4 Samnabad 408 million 2% of Estimated price 5 Data 406 million 2% of Estimated price 6 Shalimar 228 million 2% of Estimated price 7 Gulberg 301 million 2% of Estimated price 8 A.Bhatti 172 million 2% of Estimated price 9 Wagha 176 million 2% of Estimated price Bidding shall be conducted through Single Stage–Two Envelope bidding procedure of Punjab Procurement Rules, 2014. Bids must be delivered to the address below on or before January 2, 2021 at 1100 Hours. Technical Bids will be opened on the same day at 1130 Hours in the presence of the Bidders’ representatives who choose to attend at the address below. Bid Documents are immediately available after publication on PPRA Punjab (www.ppra.punjab.gov.pk/) and LWMC Website (www.lwmc.com.pk). LWMC reserves the right to accept or reject any bid and to annul the bidding process and reject all the bids as per Punjab Procurement Regulatory Authority (PPRA) Rule-35 (1). General Manager (P & C) Office No. 4&5, 4th Floor, Shaheen Complex, Egerton Road, Lahore Ph.: 092-42- 99205153-55, Fax: +92-42-99205156 Email: [email protected] TABLE OF CONTENTS Part I – Bid Evaluation and Preparation Procedures ........................................ 4 Section I. Instructions to Bidders/Service Providers ............................................. 5 Section II. Proposal Data Sheet ............................................................................ 23 Section III. Proposal Forms ................................................................................. 27 Section IV. Scope of Services .............................................................................. 44 Part II – Conditions of Contract and Forms ..................................................... 77 Preface .................................................................................................................. 80 Letter of Acceptance ............................................................................................ 81 Form of Contract .................................................................................................. 82 Section A: General Conditions of Contract (GCC) .............................................. 84 Section B. Special Conditions of Contract (SCC) ............................................... 96 Section C: Scope of Services .............................................................................. 100 Part III – Appendices......................................................................................... 101 Part 1: Proposal Evaluation and Preparation Procedures 4 Part I – Bid Evaluation and Preparation Procedures Part 1: Proposal Evaluation and Preparation Procedures 5 Section I. Instructions to Bidders/Service Providers Table of Clauses A. General ....................................................................................................................7 1. Definition .................................................................................................................7 2. Scope of bid .............................................................................................................8 3. Eligible service provider ..........................................................................................8 4. Conflict of Interest ...................................................................................................8 5. One bid per bidder/Service provider ........................................................................9 6. Cost of bid/Proposal .................................................................................................9 7. Site Visit...................................................................................................................9 B. Bid/Proposal Documents.......................................................................................10 8. Content of bid/Proposal Documents ......................................................................10 9. Clarification of bid/Proposal Documents...............................................................10 10. Amendment of Bid/Proposal Documents .............................................................10 C. Preparation of Proposals .....................................................................................11 11. Language of bid/Proposal .....................................................................................11 12. Documents Comprising the bid/Proposal .............................................................11 13. Bid/Proposal Prices ..............................................................................................11 14. Currencies of bid/Proposal and Payment .............................................................12 15. Bid/Proposal Validity ...........................................................................................12 16. Bid/Proposal Security ...........................................................................................12 17. Alternative Proposals by Service providers .........................................................13 18. Technical and Financial bid/Proposal Format and Content .................................13 D. Submission of Bids/Proposals .............................................................................13 19. Sealing and Marking of bids/Proposals ................................................................13 20. Deadline for Submission of Bids/Proposals .........................................................15 21. Late Bids/Proposals ..............................................................................................15 22. Modification and Withdrawal of Bids/Proposals .................................................15 E. Bid/Proposal Opening and Evaluation ...............................................................15 23. Bid/Proposal Opening ..........................................................................................15 24. Technical Bids/Proposals Evaluation ...................................................................16 25. Taxes .....................................................................................................................17 26. Financial Bid/Proposal Evaluation .......................................................................17 27. Process to Be Transparent ....................................................................................17 28. Clarification of Bids/Proposals ............................................................................17 29. Examination of Bids/Proposals and Determination of Responsiveness ...............18 30. Correction of Errors ..............................................................................................18 31. Non-Preferential Treatment ..................................................................................19 F. Award of Contract ................................................................................................19 32. Award Criteria ......................................................................................................19 Part 1: Proposal Evaluation and Preparation Procedures 6 33. Procuring Agency’s Right to Accept or Reject all Bids/Proposals ......................19 34. Notification of Award and Signing of Agreement ...............................................19 35. Performance Security ...........................................................................................20 36. Arbitration ............................................................................................................20 37. Corrupt or Fraudulent Practices ...........................................................................21 Part 1: Proposal Evaluation and Preparation Procedures 7 Instructions to Bidders/Service Providers (ITB) A. General 1. Definition 1.1 “Affiliate(s)” means an individual or an entity that directly or indirectly controls, is controlled by, or is under
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