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Univmanual 2015-Complete.Pdf university manual Revised SY 2014-2015 silliman u n iv er sit y UNIVERSITY MANUAL (Revised SY 2014-2015) NOTICE Any statement, proposition or provision in this Manual are deemed accordingly amended if inconsistent or overridden by subsequent laws and Orders of the government of the Philippines or any of its regulatory agencies; jurisprudence; actions of the Board of Trustees; and Collective Bargaining Agreements of the University. Any subsequent laws, Orders, jurisprudence, Board actions and provisions of Collective Bargaining Agreements not yet included or covered in this Manual, are deemed automatically added to it. Any and all provisions in the Manual are to be understood in relation to other relevant or pertinent provisions in it. This Unified University Manual incorporates current policies, procedures and guidelines governing the operations of Silliman University, without prejudice to any amendments thereto and additional policies, procedures and guidelines that the University may hereinafter formulate and implement. TABLE OF CONTENTS I. History, Vision Mission Goals and Corporate Instruments Silliman History …………………………………………………………………………. 2 Vision, Mission and Goals ………………………………………………………………. 4 Mission Statement ……………………………………………………………………….. 4 Corporate Instruments …………………………………………………………………… 6 By-Laws ………………………………………………………………………… 6 II. Administration Table of Organization ……………………………………………………………………. 12 Duties and Functions of Administrative Officers President ………………………………………………………………………… 13 Vice President for Academic Affairs …………………………………………… 14 Vice President for Finance and Administration ………………………………… 15 Vice President for Development ………………………………………………... 15 Minister to the University ………………………………………………………. 16 University General Counsel …………………………………………………….. 16 Treasurer ………………………………………………………………………… 16 Internal Audit Chief …………………………………………………………….. 17 Manager, Human and Resource Development ………………………………….. 17 University Registrar …………………………………………………………….. 18 Chief Accountant ……………………………………………………………….. 19 Budget Officer ………………………………………………………………….. 19 Superintendent, Buildings and Grounds ………………………………………... 20 Director, Information and Publications ………………………………………… 20 Director, Alumni and External Affairs …………………………………………. 21 Athletics Director ……………………………………………………………..... 21 University Librarian ……………………………………………………………. 22 Director, Instructional Media and Technology Center …………………………. 22 Manager, Food Services ………………………………………………………… 23 Director, Management Information Systems …………………………………… 23 Director for Instruction …………………………………………………………. 24 Director for Research …………………………………………………………… 24 Director for Extension ………………………………………………………….. 24 Dean of Students ……………………………………………………………….. 24 Deans Conference ………………………………………………………………. 25 Deans and Directors of Colleges, Schools and Institutes ………………………. 26 Guidelines and Policies in the Selection of Deans ……………………………… 26 Department Chairpersons ………………………………………………………. 27 Supervising Principal …………………………………………………………… 28 Councils and Committees ………………………………………………………. 28 Composition, Rules and Functions …………………………………….. 29 Academic Council …………………………………………………….... 29 Graduate School Council ……………………………………………….. 30 University Leadership Council …………………………………………. 31 University Spiritual Life Council ………………………………………. 31 Athletics Committee ……………………………………………………. 32 Campus Beautification Committee ……………………………………... 32 Cultural Affairs Committee …………………………………………….. 32 Finance Committee ……………………………………………………... 33 Housing Committee …………………………………………………….. 33 Labor-Management Council ……………………………………………. 34 Library Committee ……………………………………………………… 36 Personnel Committee …………………………………………………… 36 Publications Committee ………………………………………………… 37 Staff Development Committee …………………………………………. 37 Student Aid Committee ………………………………………………… 38 Textbook and Syllabi Committee ………………………………………. 38 Table of Organization 1.1 ………………………………………………. 40 III. Academic Academic Division ………………………………………………………………………. 42 Preparation of Curricula ……………………………………………………….... 42 Preparation of Load ……………………………..………………………………. 42 Teaching Load ………………………………………………………….. 42 Summer Classes ………………………………………………………... 43 Overload ………………………………………………………………... 43 Non-teaching Load ……………………………………………………… 43 Substitutes of Teachers on Sick leave ………………………………….. 43 Tutorial Policy ………………………………………………………….. 43 Classes …………………………………………………………………………... 45 Changes in Class hour or Room Schedule ….………………………….. 45 Class Attendance ……………………………………………………….. 45 Class Preparation ……………………………………………………….. 45 Class Size …………………………………………………………....….. 45 Examinations …………………………………………………………………..... 46 Examinations …………………………………………………………… 46 Make-up Examination ………………………………………………….. 46 Grading System …………………………………………………………………. 46 Grading System ........................................................................................ 46 Preparation of Grades ............................................................................... 47 Submission of Grades ............................................................................... 47 Guidelines on the Change of Grade and Incomplete Grades ................... 48 Rules on Integrity and Plagiarism ………………………………………………. 48 Field Trips ............................................................................................................. 49 Educational Tours and Field Trips …………………………………….. 49 Extra-Curricular Organizations Off-Campus Activities ……………….. 52 University Policy on Ethical Conduct in Research and Standard Operating Procedures .. 53 Five Basic Guiding Principles ………………………………………………..…. 53 Establishment of an Ethics Review Committee ………………………………… 55 IV. Personnel Recruitment and Selection ................................................................................................. 61 General Principles on Hiring ................................................................................ 61 Hiring Procedure .................................................................................................. 61 Categories of Engagements .................................................................................. 62 Procedure for Appointing “Visiting Scholars” …………………………………. 66 Employment of Relatives ..................................................................................... 69 Employment of Foreign National ........................................................................ 69 Induction to Service .......................................................................................................... 69 Administration of Salaries and Benefits ........................................................................... 70 Salaries and Wages …………………………………………………………….. 70 Wage and Salary Policy .......................................................................... 70 Pay Procedures ........................................................................................ 70 Honorarium ............................................................................................. 71 Overtime .................................................................................................. 71 Benefits ................................................................................................................ 71 Leaves .................................................................................................................. 71 Sabbatical Leave ........................................................................ 71 Sick Leave .................................................................................. 72 Study Leave ............................................................................... 73 Maternity Leave ......................................................................... 74 Paternity Leave ……………………………………………….. 75 Solo Parent Leave ...................................................................... 75 Leave for VAWC ……………………………………………... 75 Other Leaves of Absence ........................................................... 75 Vacation Leave .......................................................................... 76 Rules Applicable to Leaves ....................................................... 76 Housing ................................................................................................................ 77 Purposes and Policies ………………………………………………...... 77 Housing Assignment ………………………………………………..…. 77 School Privileges ................................................................................................... 79 Hospital Benefits ................................................................................................... 79 Group Life Insurance ………………………………………………………….... 80 Retirement Benefits ………………………………………………….................. 80 In-Service Employment Policies ....................................................................................... 80 Supervision of Employees .................................................................................... 80 Hours of Work ………………………………………………………………….. 80 Transfers ............................................................................................................... 81 Promotions ............................................................................................................ 81 Church Attendance ............................................................................................... 81 Convocations, Faculty/Staff General Meetings and Assemblies ......................... 81 Faculty/Staff Running for Elective Public Office
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