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2020-21 PCSC Manual

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2020-21 PCSC Manual Page | 1 PCSC Pacific Collegiate Swim and Dive Conference 2020 - 2021 SWIMMING & DIVING CHAMPIONSHIP MANUAL Division I Loyola Marymount University - Bonnie Adair ([email protected]) W Pepperdine University - Ellie Monobe ([email protected]) W Division II Azusa Pacific - Tim Kyle ([email protected]) W California State University, East Bay - Shane Pelton ([email protected]) W Concordia University - Bert Bergen ([email protected]) W/M Fresno Pacific University - Adrian Aleksandrowicz ([email protected]) W/M University of Alaska Fairbanks – Cameron Kainer ([email protected]) W Biola University - Ryan Kauth ([email protected]) W/M Division III University of California, Santa Cruz – Matthew Crawford ([email protected]) W/M NAIA Arizona Christian University - Brad Hering ([email protected]) W/M Simpson University, Redding - Steve Lazaraton ([email protected]) W/M Soka University - Adam Crossen ([email protected]) W/M The Masters University - Gabe Woodward ([email protected]) W/M Westcliff University - Raney Remme ([email protected]) W/M Westmont College - Jillian Jones Lin ([email protected]) W Page | 2 Championship Dates: April 14th-16th, 2021 William Woollett Aquatic Center 4601 Walnut Avenue Irvine, CA 92604 PCSC Calendar, Checklist September 1st Team Roster s& Competition Schedules due to PCSC webmaster: Joyce Phelps ([email protected]) October 1st Deadline for Membership Contracts, Proof of Insurance and Dues Meet information and entry procedures will be sent to all Conference members AOTW Nominations: Due by 9:00 pm on the Monday after ANY competition. Email to: Bonnie Adair ([email protected]) By the Tuesday after ANY competition 1. After finishing your meet, send MEET RESULTS (located in Meet Manager under: File – Export – Results for Swim Manager or SWIMS or NCAA or USMS) to Alina De Armas at [email protected] 2. For multi-team competitions send the "meet back up” file to Alina Midnight, Wednesday April 7, 2021– (your local time zone) Entry deadline for Swim & Dive (see next section for entry procedures) Entries should be made to Alina De Armas at [email protected] (Meet file will be sent earlier) Dive entries to be completed on Divemeets.com Thursday, April 8, 2021 – Each school will be sent a "Preliminary entry report" of just their team’s entries Friday, April 9, 2021 – Corrections only will be allowed until midnight PST Saturday, April 10, 2021 – A full and correct meet psych sheet will be posted online at no later than 10 A.M. (PST) Tuesday, April 13, 2021 - 5:00 PM (PST) Declaration Deadline for Roster of Official Scoring Participants Scratches/Declaration of Exhibition athletes for Day 1 events Page | 3 Swimming Championship Procedures 1. NCAA Men’s and Women’s Swimming & Diving Rules shall govern the Conference championship except where amended by these policies. 2. The meet officials shall be USA-S certified. A diving referee shall be hired. The meet shall be USA-S observed and times will be reported to SWIMS. 3. All member institutions shall be committed to participate in the Conference championships. No individual participant may attend a Conference championship without the supervision of a coach or designee of the institutions sponsoring the participant(s). Facilities: The outdoor 50m competition pool accommodates a 6- or 8- x 25-yd. course for swimming competition as well as 8-10 warm-up/warm-down lanes. There is a separate pool for 1m and 3m diving. Admission charges: No spectators allowed on the pool deck Parking for the meet: No Cost Page | 4 Diving Championship Procedures Events: 1m. and 3m. for both men and women shall consist of a six dive dive optional list without D.D. limit and consistent with NCAA and Regional criteria for the choice of dives. Diving Entries: Follow these steps to register for the 2020 PCSC Conference Meet: 1. Before giving this information to your team members, every coach participating in this competition must register at www.divemeets.com . You will receive an email with your ID and password. For “organization” choose NCAA or NAIA. If you do not find your organization listed, please send an email to [email protected] with the following information: Team Website, Team Name, Team Address, Team City, Team State, Team Zip / Postal, Team Email, Team Phone, Team Code / Abbreviation, Team Point of Contact, Team Fax, and Team Affiliation and they will update the database. You will not be able to register if you do not follow this process; if you have registered in the past, you do not have to register again. 2. After you register, you can tell your divers to go www.divemeets.com to sign up and then register for the PCSC Championships. They also will receive an email with their ID and password. If a diver has already registered in the past they don’t have to register again, but they must update their account to reflect they belong to the NCAA or NAIA and choose their respective team. If they forgot the ID and Password, they can click on Login, and Forgot your password or DiveMeets ID. 3. Divers will be prompted to the meet information where they will be able to click on the events they are registering for and fill out dive sheets for each event. The program will make sure each dive sheet will be sent correctly. Coaches or divers can make changes to a dive sheet any time after registered and up to when the meet registration closes online. Just log in and click on View/Edit Dive Sheets under the meet title. Note: If coaches decide to register their divers for the meet, they will be able to do that after the divers have signed-up with www.divesmeets.com and have a divemeets ID. Then, a coach logs in and can click on the PCSC Championships link. Find the drop-down box with the divers of your team. You will choose the diver you want to register for the meet, fill out the dive sheet and follow the prompts. You will have to do this process for every diver. For help, email [email protected] Page | 5 Participants Each team shall be allowed to travel with an unlimited number of athletes. Official competitors (Scoring Participants) must be declared before the first event, and are limited to 18 based on NCAA calculations. Swimmers shall count as one and divers shall count as 1/3 of a competitor. Number of Events: Swimmers may officially score in seven (7) events, of which no more than three (3) may be individual events. Exhibition Swimmers: Teams may enter more participants than the NCAA 18 contestant limit. Additional (beyond 18) swimmers/divers shall be “Exhibition” swimmers/divers, and their events will be considered “Unofficial”. Exhibition swimmers/divers may not be able to score points Declaration of Scoring Participants/Exhibition Swimmers: Declaration of the 18 scoring participants must be made in writing to Administrative Referee before the meet begins on Wednesday. Squads with 18 or fewer athletes will be assumed to be designating all their athletes as Scoring Participants. Unofficial Swims for Official Scoring Participants: Official Scoring Participants may NOT swim/dive additional “Unofficial” events beyond their allotted three individual events. Scoring Participants may oversubscribe by an unlimited number of events. They must scratch or declare an event to be an Exhibition Swim by the scratch deadline (the completion of competition on the previous night). If an entered event is not declared to be an Unofficial Swim prior to the scratch deadline, it must be swum as one of the competitor’s official (scoring) events. Once a competitor has competed in his/her 3 official (scoring) events, all remaining oversubscribed events would by necessity become Exhibition Swims. Please note the distinction between “Exhibition swims/swimmers” and “unofficial swims/swimmers.” Entries & Scoring All entered times must be officially swum per NCAA guidelines, including relays. 1. Exception for Exhibition Swimmers and Unofficial Swims in Finals: Exhibition Swimmers may participate in the preliminaries but may only advance to final heats IF there are not enough scoring swimmers to fill the final heats. The same rule applies to Unofficial Swims. If the scenario of unfilled finals heats occurs, the Exhibition swimmers/Unofficial swims may be seeded into any unused spots in the final heats, chosen by the fastest times from preliminaries. Under no circumstances will an Exhibition swimmer or Unofficial swim displace a scoring swimmer in the seeding of the final heats. Exhibition Swimmers and Unofficial Swims MAY be seeded into any finals heat that is not filled by scoring participants. They will not be able Page | 6 to displace any scoring swimmer in the placing/scoring in that final heat. Entry procedure Deleted: ¶ and eligible times: Entries must be made to Alina De Armas at [email protected] All relay and individual (swim & dive) entries must be received no later than Wednesday, April 7, 2021. Each school will be sent a "preliminary entry report" no later than Thursday, April 8, 2021. Each school will be responsible for checking and reviewing their team's entries; changes may be made up until midnight on Friday, April 9, 2021, at which time all entries will become final. All deadlines are in your local time standard. A full and correct meet psych sheet that includes all teams will be sent to coaches via email no later than 10 AM (PST) on Saturday, April 10, 2021. Each school will be sent a "Final Entry Discrepancies Report". This report may be discussed at the Swim and Dive Coaches Administrative Meeting on the first day of the Championship Meet. 2. Times eligible for entry: All entered times must have been achieved during the current season.
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