NPO Journal E Editorial
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ISSN 1461 4154 NPO journal e editorial NPO News & comment NPO Journal On 21st May the NPO held a consultation day with preservation practitioners and sen ior managers as part of the review process informing the development of Subscriptions: our Busi ness Plan for the next triennial period 2002-5. Participants representing UK£25 libraries, archives, museums and funding organisations were led through a series of management questions by lain Greive of ITS Consult. The day produced a Overseas £30 (surface mail) number of clear directions for the NPO to consider. These included a greater or £34 (airmail) emphasis on providing continuing professional development opportunities in preservation managemen t and further development of the NPO Preservation Subscription address: Assessment Survey for use with artefact collections. The NPO has also been fully Turpin Distribution engaged with Resource's emerging collection care strategy, with representation Services Ltd on its practitioners panel. Blackhorse Road Letchworth By the time the next issue of th e NPO Journal is ready to go to press we shall be in Hertfordshire SG6 1 HN a position to publish our Business Pl an 2002-5. There will, inevitably, have to be Tel: 01462 672555 a more realistic approach to our pricing policy. However, our commitment to provide a freely avai lab le Enquiry Service and our basic information leaflets Fax: 01462 480947 remains firm. The latest leaflet in our Preservation Management Series is 'Managing the Digitisation of Library, Archive and Museum Materials' and can be obtained Publisher, editorial office: through the NPO on 020 741 2 7612 or [email protected]. National Preservation Office The British Library The 2001 conference was a joint conference organised with English Heritage 96 Euston Road and the Science Museum '200 1: A Pest Odyssey'. Copies of the pre-prints London NW1 2DB ' Integrated Pest Management for Collections' (ISBN 1 902916 27 1, price £30) Tei:02074127612 can be obtained from james & James, Tel: 020 7387 8558, Fax: 020 7387 8998, Fax: 020 7412 7796 E-mail:[email protected] or from Gil lards Worldwide, Tel: 01 761 452966, E-mail: [email protected] Fax: 01761 452408, E-mail: ehsa [email protected], quoting the title. This international conference received widespread publicity in the UK broadsheet press. The need to develop an integrated pest management (I PM) policy within National Preservation your preservation management portfolio is well covered by speakers, as are Office methods of controlling infestations of all sorts of beasties with or w ithout w ings. supported by The British Library Have you completed the Blue Sh ield disaster conti ngency plan questionnaire The Public Record Office for your institutio n? The questionnaire can be found at www.bl.uk/bluesh ielcl/ The National Library of and the results will be analysed to assess the level of disaster preparedness in Scotland cultural heritage institutions throughout the British Isles, and to inform the Trinity College Library Dublin development of training and networking in this area. The closing date for responses is 31 December 2001. The Consortium of University Research Librari es Cambridge University Library The National Library of Wales The Bodleian Library, Oxford University Cover Photograph : Hanna Conservation DIRECTOR, NATIONAL PRESERVATION OFFICE The views expressed within this publication are not necessarily those ot the Echtor, the NPO or The Bnt1sh Library. I !he NPO journal e standards BS 5454:2000 the implications for I ibraries by Christopher Kitching, Historical Manuscripts Commission The Foreword to the new edition of hold archives and documents that are say that any custodian of paper and BS 5454, Recommendations for the not necessarily 'books', w hilst others parchment materials will find in BS 5454 storage and exhibition ofarch ival have rare books and manuscripts, and the best available consensus as to the documents explains that 'although in all these cases the items in question, conditions required for their long-term originally conceived (i.e . in the first because they are unique or rare and care. Th ese begin with the very natu re edition in 1977) as being applicable irreplaceable, or require careful of the building in which they are housed, only to documents in archive repositories, handling, ought not to be on open and then range over all the most likely most of the recommendations in this access or consulted by readers without hazards against w hich they should be Standard apply equally to the storage or strict supervis ion. There is no practical protected: fire and water, inadequate exhibition of unique, rare or "archival" distinction between the conditions environmental control, pests, theft and I ibrary materials'. required for their storage and exhibit ion vandalism, excessive exposure to light, and those recommended for 'archival and damage through the use of There is no separate British Standard documents' in BS 5454. inappropriate packaging, shelving or governing the storage and exh ibition methods of display. Specific attention is of ' library materials'. In the public library For some years alert Manuscript paid to bound volumes (section 10.4.4 sector this would tend to mean books on Librarians and Keepers of Rare Books covers most volumes, 1 0.4.5 parchment open access in rooms where they may and Special Collections have de facto volumes, 9.6.7 outsize bound volumes, also be consu lted. The standards of turned to BS 5454 for guidance on the 13.6 the display of bound volumes security and environmental control that storage and ex hibition of their materials. including support, display cases and can be applied in such circumstances are Now the latest edition of the standard retaining bands). The British Standards clearl y very different from those that are makes explicit its concern to include Institution has recently published a des irable in the case of archives, and for them. In its glossary, a 'document' is companion Guide to the interpretation which BS 5454 was designed. So whilst defined as 'th e combination of a medium of BS 5454, w hich is eq ually inclusive it could be argued that all books would and the information recorded on or in it'. of libraries, and which explains why benefit from storage w ithin a BS 5454 This clearly embraces printed books. the Standard says what it says. environment, in many cases that would 'Archives', for the purpose of the be impractical given the very nature of Standard, are defined as 'documents, BS 5454:2000 Recommendations for the Iibrar ies themselves. irrespecti ve of form, medium or age, the storage and exhibition of archival intended for long-term preservation documents, £33 to BSI subscribing However, for closed access collections because of their continuing value'. members, £66 to non members. in the national and university libraries, This definition, perhaps somewhat DISC PD 0024:2001 Guide to the and indeed in some public libraries, less rigorous than archivists are used interpretation of BS 5454:2000,£28, the situation is rather different. It is far to, gives the Standard quite a wide but if bought with BS 5454 as a 'kit' too simplistic to categorise libraries as range of applicability, and whilst it the total price is £54 to BSI subscribing the normal resting place for 'books', might exclude some library materials members or £84 to non members. and archive repositories as the normal it clearly embraces many. Available from: resting place for 'documents'. Many BSI, 389 Chiswick High Road, 'documents' or 'records' in archive Li brarians and museum curators as well london W4 4Al or repositories are in fact bound volumes, as archivists are included in the list of BSI Customer Services, printed or handwritten, on paper or professiona ls for whom the Standard is Tel: 01980 220022 or parchment. Conversely, many libraries intended. It would be broadly true to www.bsi-global.com th e NPO Journal collection surveys e The National Preservation Office Preservation Assessment Survey by Jul ia Foster; Database Development Officer; National Preservation Office The NPO Preservation Assessment Surve y was launched at the National Preservation Office (N PO) annual conference 'Caring for Collections', in November 2000. Progress over the last year has been encouraging. As a short rem inder about the back the potential for the development of • specific artefact types w ithin a ground of the project, in 1998 the a cross-domain application. Other library or archive. British Library Research and Innovation museu m survey models may also Centre pub I ished the results of a be investigated at a future date. The res ults of the su rvey w ill enable research project to develop a su rvey institutions to prioritise their own methodology for assessing preservation It has been a priority for both the N PO preservation work and to justify and needs in libraries. The Public Record and the PRO that the Preservation support applications to funding bodies Office (PRO) funded a further project, Assessment Survey should be a for preservation and conservation with help from the NPO, to develop the practical tool for the collection projects. The data gathered can be survey tool to assess preservation needs manager. It provides information used more broadly within an insti tution in archives. This has led to the creation regarding the needs of their to, for example, identify staff training of a standard sample-based su rvey organisation and guidance for needs, or to develop storage planning methodology that is applicable to any developing a strategic preservation based on knowledge of environmental 'traditional' library or archive and is plan. It does not provide specific cond itions or the condition ofthe capable of providing quantifiable and treatment recommendations collection materials. comparable data on the preservation or enable specific treatment costs needs of collections.