GOVERNANCE and PRIORITIES COMMITTEE AGENDA Tuesday, December 18, 2018 9:30 AM

YELLOWHEAD COUNTY GOVERNANCE AND PRIORITIES COMMITTEE AGENDA Tuesday, December 18, 2018 9:30 AM

Our Mission Statement Building a better community for present and future generations.

Vision Statement Recognized as a place of choice for those who want to be where great things happen.

Page 1 of 47

GOVERNANCE AND PRIORITIES COMMITTEE AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA DECEMBER 18, 2018

Page

1.0 AGENDA

1.01 Adoption of the Governance and Priorities Committee Agenda

That Council for Yellowhead County adopts the agenda for December 18, 2018 Governance and Priorities Committee Meeting as presented.

2.0 SCHEDULED PUBLIC PRESENTATIONS

2.01 RCMP Hinton Detachment Presentation 4 - 10

3.0 GOVERNANCE AND PRIORITIES ISSUES

3.01 Council Support for Community Halls and other 11 - 12 Community Assets/Programs

3.02 Cannabis Related Uses 13 - 14

3.03 Overlander Area Structure Plan Update 15 - 20

3.04 Intersection closures/road construction - Edson 21 - 25

3.05 Fire Service Master Plan 26 - 27

3.06 Council Compensation

3.07 Agricultural Hemp

4.0 MAYOR AND COUNCILLOR REPORTS

4.01 Division 1 - Councillor Cherniawsky 28 - 31

4.02 Division 2 - Councillor Giezen 32 - 33

4.03 Division 3 - Councillor Lowe

4.04 Division 4 - Councillor Russell 34 - 35

4.05 Division 5 - Councillor Berry 36 - 39

4.06 Division 6 - Councillor Williams

Yellowhead County Governance and Priorities Committee Agenda December 18, 2018 Page 2 of 47 4.07 Division 7 - Councillor Mitchell

4.08 Division 8 - Councillor Olson 40 - 43

4.09 Mayor Soroka 44 - 47

5.0 CLOSED SESSION

6.0 ADJOURNMENT

6.01 Adjournment of the Governance and Priorities Committee Meeting

That Council for Yellowhead County adjourns the December 18, 2018 Governance and Priorities Committee meeting.

LAUNDRY ITEMS

Yellowhead County Governance and Priorities Committee Agenda December 18, 2018 Page 3 of 47 Hinton RCMP Quarterly Update December 18, 2018 Page 4 of 47 Yellowhead County

S/Sgt. Chris Murphy Hinton Detachment

• Discuss Resource/Staffing Levels of

Page 5 of 47 Hinton Detachment

• Update on the 2018/2019 Priorities

• Crime Trends/Statistics

• Emergency Preparedness

• Questions Hinton Detachment

• All three Provincial positions are filled.

Page 6 of 47 This includes a Corporal and two Constables.

• Have worked jointly with neighbouring detachments, Yellowhead County Peace Officers, as well as specialized units within the RCMP. 2017/2018 Priorities

• Crime Reduction Page 7 of 47 • Mental Wellness

• Police/Community Relations/Police Visibility

• Traffic Safety Crime Trends/Statistics • Monitoring Crime Trends/Statistics.

• Spousal Abuse Page 8 of 47 • Sexual Assaults

• Theft of Motor Vehicles

• Theft Over $5000 Emergency Preparedness

• Mock Exercise in Brule

Page 9 of 47 • ICS Training in Spring of 2019

• Joint Exercises (Communication) Page 10 of 47 Questions? Yellowhead County Council Council Direction Request

Date Presented: December 18, 2018 Item Number: CDR - 183

SUBJECT Council Support for Community Halls and other Community Assets/Programs

TOPIC Given the changes in volunteerism, our changing demographics/population, Council service level expectations in our Hamlets, inflationary cost pressures, and how that all relates to our current Community support programs, Council and Administration both are seeing increasing challenges arise in Community Hall and other Assets, as well as the Programs they support.

BACKGROUND As our population and demographics change, the ability of our rural communities to provide local services in a self- sufficient and sustainable manner also changes. This shift has resulted in less volunteers available and willing to do the necessary work, while the aging assets such as community halls and campgrounds require more of that same necessary work to remain useful.

This necessary work is in many forms: • hands-on technical maintenance, repair, and rehabilitation of the asset, • grant application, reporting, financial control for the asset, and • the actual organization and delivery of events, programs and services.

Over the past several years, Yellowhead County has responded to this challenge in several ways: • grant funding availability has been increased; • staff are available to assist groups in many ways, such as grant paperwork and board governance; and • increased staffing to support community development (recreation programmer, heritage coordinator, and parent link coordinator most applicably).

Mounting evidence shows that this level of support, combined with the diminishing volunteer numbers and expertise, is leaving some groups short, from small society-owned and operated cemeteries and halls on up to our larger halls like Wildwood. Additionally, our recent partnerships with halls in Robb and Peers show that there is a model where the communities can sustain the capacity to deliver community programs and services successfully as a partner with the County.

Some of the recent challenges: • cost to replace items such as furnaces exceeds the grant maximums. • annual operating costs for several community amenities exceed grant maximums. • community groups are unable to meet the 50% matching funding requirement due to lack of both volunteers and fundraising opportunities. Yellowhead County advisory boards have each been wrestling with this more and more over the recent years, and have each expressed openness to updates such as presented for discussion here.

REPORT/DOCUMENT

Page 11 of 47 No attachment required

ISSUES/CONCERNS Yellowhead County owns & maintains 7 Community Services buildings in our various hamlets: • Robb: the Robb Multiplex, a community hall and curling rink • Peers: the Peers Multiplex, a community hall and curling rink, as well as the old community hall • Wildwood: the Wildwood Recreation Complex, a curling rink with meeting space • Evansburg: the Pembina Arena, and the Tipple Park Museum • Marlboro: Marlboro Community Hall • NOTE: Brule and Cadomin expected to join that list in the next few years Yellowhead County owns and maintains 10 parks & campgrounds: • Beta Lake Park • Nojack Park • Bear Lake • Chip Lake Park • Shining Bank Park • Long Lake Park • Riverside Campground • Jerry Vanderwell Memorial Park • Rangeton Park • Millers Lake Yellowhead County (through our grant programs) invests in 2 dozen community-owned halls and campgrounds throughout the County.

Yellowhead County does not own the community hall/seniors centre in Wildwood, though we do own the land on which that facility sits.

Yellowhead County now owns the community hall and grounds in Brule, but we do not own a community hall in Cadomin.

Additionally, the County also supports 28 community-owned and operated cemeteries, 5 that are community-operated but County- owned, and the Evansburg Cemetery which is the only County-owned and operated cemetery.

COUNCIL DIRECTION FOR WORK PLAN Administration is seeking Council direction on the following: 1. Does Council support administration entering into negotiations with the Wildwood Community Association for transfer of ownership of the Wildwood Hall to the County, and creating a service partnership using the same partnership agreement format (as recently reviewed by Council) that we have in our other Hamlets? 2. Does Council support raising the funding support for our Community Groups through any or all of the following: a. raising the grant maximums? b. reducing the matching contribution percentage? c. creating a new operations support grant without a matching requirement? d. Other ideas as suggested. NOTE: Administration will develop a fully-researched RFD for Council deliberation in early 2019, including the feedback from this discussion. 3. Does Council support County ownership of a Community Hall in each Hamlet?

Submitted by Christopher Read, Director of Community Services

Page 12 of 47 Yellowhead County Council Council Direction Request

Date Presented: December 18, 2018 Item Number: CDR - 182

SUBJECT Cannabis Related Uses

TOPIC Discussion regarding how to regulate cannabis-related uses in light of recent legislative changes.

BACKGROUND A system of production, distribution, and sale of cannabis has been implemented by the federal and provincial governments with the intent of better protecting health, enhancing public safety, making it less profitable for illicit drug dealers and growers, and making cannabis less accessible to young people. Each level of government has differing responsibilities when it comes to cannabis regulation. At the municipal level, Yellowhead County shares responsibility with the Government of Canada and the Government of Alberta with respect to education and taxation. The County shares responsibility with the Province with regards to retail locations and rules, and public consumption. Yellowhead County, alone, is responsible for land use decisions. Yellowhead County may implement specific regulations and performance standards with respect to the sales, production, and distribution of cannabis within its municipal boundaries.

No public engagement has been conducted in Yellowhead County at this point in time. However, the Government of Alberta held public consultation opportunities from June 2 to October 27, 2017. According to their website, more than 60,000 Albertans shared their input through two online surveys and in hundreds of written submissions. It was through this public consultation that the province created their legislative framework for the sale of cannabis, including setback (buffer) distances.

In the Gaming, Liquor and Cannabis Regulation (AR 143/1996), the exterior wall of a retail cannabis store is required to be a minimum of 100 metres from: (a) a provincial health care facility or a boundary of the parcel of land on which the facility is located, (b) a building containing a school or a boundary of a parcel of land on which the building is located, or (c) a boundary of a parcel of land that is designated as school reserve or municipal and school reserve under the Municipal Government Act.

Further, a municipality may choose to implement larger setback distances than those described above, or additional regulations on retail cannabis stores, through their Land Use Bylaw. Some municipalities in the region have implemented larger or additional setbacks, where other municipalities in the region are adhering to the provincial minimum requirements.

REPORT/DOCUMENT No attachment required

ISSUES/CONCERNS Currently, retail cannabis would fall under the use of "retail establishment" within the County's Land Use Bylaw. "Retail establishment" is a permitted use in the following districts: • Stonewater Ranch Resort Centre (SR-RC) District • Stonewater Ranch Apartment (SR-R3) District

Page 13 of 47 • Cougar Rock Recreational (R (CR)) District • Hamlet Commercial (HC) District

"Retail establishment" is a discretionary use in the following districts: • Manufactured Home Park (MHP) District • Recreational Use (RU) District • Highway Commercial (HWY-C) District • Hamlet General (HG) District • Business Commercial / Light Industrial (BCLI) District

By defining retail cannabis stores as a separate use, Council can choose to regulate them differently from other retail establishments. This may include listing retail cannabis stores as discretionary in all cases, increasing separation distances from schools, or adding separation distances from other uses such as recreation (intensive) uses (e.g. swimming beaches, parks, or golf courses), or community facilities (e.g. community halls, or curling rinks).

Currently, cannabis production and processing would fall under the use of "agricultural intensive" within the County's Land Use Bylaw. "Agricultural intensive" is a discretionary use in the following districts: • Rural (RD) District • Forestry (FD) District • Country Residential (CR) District • Country Residential Small Lot (CR(SL)) District • Country Residential Limited (CR(L)) District • Country Residential Minor Industrial (CR(MI)) District

By defining cannabis production, processing, and distribution activities, Council can choose to regulate them differently from other agricultural uses. This may include providing minimum separation distances from sensitive uses or limit the scale of operation.

Alternatively, Council may choose to not amend the Land Use Bylaw, therefore allowing the activities relating to cannabis to occur within the current land use districts and regulations set forth in the Land Use Bylaw.

COUNCIL DIRECTION FOR WORK PLAN Administration would like direction from Council on how to proceed with the integration of cannabis-related uses into the Land Use Bylaw. At this time, Administration recommends the following: 1. adding definitions for "cannabis", "cannabis production, processing, and distribution", and "retail cannabis store" to the Land Use Bylaw; 2. aligning the Land Use Bylaw regulations for setback distances with the set provincial requirements; 3. adding "retail cannabis store" as a discretionary use to the Hamlet Commercial (HC) District and Hamlet General (HG) District; 4. adding "cannabis production, processing, and distribution" as a discretionary use to the Rural (RD) District, Business Commercial / Light Industrial (BCLI) District, Rural Industrial (RI) District, Hamlet Industrial (HI) District, Light Industrial (LI) District.

Submitted by Kari Florizone, Planning / Engagement

Page 14 of 47 Yellowhead County Council Council Direction Request

Date Presented: December 18, 2018 Item Number: CDR - 184

SUBJECT Overlander Area Structure Plan Update

TOPIC Update on the current status of the Overlander Area Structure Plan

BACKGROUND In 2011, Yellowhead County along with Alberta Environment and Parks and Alberta Tourism selected Matrix Planning from Canmore to prepare an Area Structure Plan for lands within the Overlander node just east of the Jasper Park boundary. The purpose of this Area Structure Plan was to develop a plan identifying commercial recreation and tourism opportunities along the Yellowhead Highway Corridor. The Overlander Node has been identified and approved for development by the Province of Alberta as part of the West Yellowhead Corridor Regional Integrated Decision (RID). Matrix Planning was selected to prepare the plan for an approved budget of $150,000.00 that was split equally between the County and Alberta Tourism Parks and Recreation.

Between 2011 and 2012, there were numerous steering committee meetings/ stakeholder meetings/ public meetings to review what recreational opportunities that could exist for the node. In 2012, Alberta Environment had identified a portion of the best land for development to be part of the 1990 Critical Wildlife Zone (CWZ) and did not support the use of this land for recreational/ commercial opportunities. As the wildlife data was 22 years old, a review of the data was requested by the group. After the review, it was determined that a land swap for the CWZ may be possible and was referred back to the Province for consideration. No decision was made and the project was put on hold on December 2012.

Late in 2017, the County was contacted by Alberta Environment and Parks to inform us that a decision was made on the CWZ and that the project could move forward. Additional funding of $40,000 was provided by Alberta Environment and Parks to complete the ASP.

REPORT/DOCUMENT Attached

ISSUES/CONCERNS On August 22, 2018, Administration met with Alberta Environment and Parks and was informed that the Province of Alberta had approved a Mineral lease to Graymont Mines for a limestone mine that would overlap a large portion of the Overland Node. At that time the Province was still in the process of reviewing why such a disposition could be approved for the Overlander site.

On September 27, 2018 a meeting was held with Alberta Environment and Parks and Yellowhead County to discuss how to proceed with the project. At that meeting it was determined that moving forward with the ASP at that time did not make sense and the project was once again put on hold. As all parties involved in the ASP were frustrated with the approval of the mining disposition, Alberta Environment and Parks requested that the County consider sending a letter to both the Minister of Energy and Alberta Environment and Parks stating their concerns with the issuance of such a disposition. These letters were mailed out to the Ministers on October 25, 2018. Since that time, the County has not

Page 15 of 47 received a response from either Provincial department.

COUNCIL DIRECTION FOR WORK PLAN That Council accepts the Overland Node/ Graymont Mine update as information.

Submitted by Brent Shepherd, Planning & Development Manager

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Page 18 of 47 )@II0WheadCounty

October 25, 2018

Honourable Shannon Phillips Minister of Environment and Parks 208 Legislature Building

10800 — 97 Avenue Edmonton, Alberta T5K 2B6

REFERENCE: ISSUANCE OF METALLIC 8: INDUSTRIAL MINERALS LEASE 9418060154 (YELLOWHEAD COUNTY)

On June 21, 2018, the Province of Alberta issued a Metallic and Industrial Minerals Lease in the western portion of Yellowhead County to Graymont Western Canada Inc. This lease is approximately 2236ha in size and is located in close proximity to Jasper National Park. The lease area overlaps approximately 60% of a proposed tourism node that the Province and Yellowhead County have been working on since 2012. The tourism node is the Overlander Node.

Yellowhead County became aware of this lease on September 24, 2018. Even though the County has worked with the provincial Environment and Parks Department for the last 6 years on the proposed tourism node at no point did we receive any notification that this lease was contemplated or that such a development was even being considered for this area. Although the County supports the extraction of such material in an suitable location, this location is not appropriate as there are many existing uses that will be in conflict ifsuch a development were to proceed.

it is our understanding that the lease has been issued for 15 year terms and is only renewable if a mine/ quarry is planned and operating. We also understand that approvals from both the Municipality and the Province are required prior to the mine operating. It is unfortunate that it appears there may have been a disconnect from the departments of Energy and Environment and Parks when approving such a lease and therefore we are hoping that the Province will review this matter again. We would appreciate your reconsideration of having a Metallic and Industrial Mineral Lease in this location.

Ifyou have any questions, please don't hesitate to Contact me.

2716 1st Avenue,Edson,Alberta,Canada T7E1N9 Phone:780-723-4800TollFree: 1‘800'665'6030 Fax:780-7236066 Email:[email protected].

Page 19 of 47 )@IIoWheadCounty

October 25, 2018

Honourable Margaret McCuaig-Boyd Minister of Energy

324 — Legislature Building

10800 — 97 Avenue Edmonton, Alberta T5K 2B6

REFERENCE: ISSUANCE OF METALLIC & INDUSTRIAL MINERALS LEASE 9418060154 (YELLOWHEAD COUNTY)

It is our understanding that the lease has been issued for 15 year terms and is only renewable if a minel quarry is planned and operating. We also understand that approvals from both the Municipality and the Province are required prior to the mine operating. It is unfortunate that it appears there may have been a disconnect from the departments of Energy and Environment and Parks when approving such a lease and therefore we are hoping that the Province will review this matter again. We would appreciate your reconsideration of having a Metallic and industrial Mineral Lease in this location.

Ifyou have any questions, please don’t hesitate to contact me. Respfully your

2716 1st Avenue,Edson,Alberta,Canada T7E 1N9 Phone:780-723-4800TollFree: 1-800-665-6030Fax:780-723-5066Email:info@ye||owheadcounty.ab.ca.

Page 20 of 47 Yellowhead County Council Council Direction Request

Date Presented: December 18, 2018 Item Number: CDR - 185

SUBJECT Intersection closures/road construction - Edson

TOPIC Alberta Transportation is wishing to move forward with the closure of access from 1st ave onto 25th street.

BACKGROUND A proposed subdivision in the town of Edson has precipitated discussions relative to Alberta Transportation wishing to move forward with the closure of access onto 25th street from 1st avenue. Administration concurs that the current access issues are not desirable however the closures have operational impacts on the County. Their are two (2) closures under discussion. The first is the access from the east of 25th street on 1st ave in which it is desired to close the existing access and move it north to the intersection at 26th street. This initiative requires some road improvements to the road which is within the town of Edson boundaries. As this road ultimately services the Mizzerra subdivision (particularly when access to RR170 to highway 16 is closed) and is not a Provincial road, Alberta Transportation believes this road improvement should be a cost share with the Town and County. It is estimated that this road work to a gravel standard can be completed for less than $100,000.

The second access recommended for closure is west of 25th street and 1 ave. The problem with this closure is there is no alternate route being proposed. The closure of this access causes operational issues for fire services and transportation. The County has asked that an alternative be explored to minimize this impact. The County proposed that the town inquire about the purchase of private lands to build the alternate route to minimize impacts to the County.

At this point, Alberta Transportation is looking for support of these closures and a financial commitment to build the road on the east access as a partnership.

REPORT/DOCUMENT Attached

ISSUES/CONCERNS 1. Council would have to commit funding in either 2019 or 2020 for the east access closure initiative. 2. operational concerns for the closure of the west access for plow trucks and fire services.

COUNCIL DIRECTION FOR WORK PLAN Administration is seeking council support for the cost share of the access road for the east access closure.

Submitted by Jack Ramme, CAO

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Page 25 of 47 Yellowhead County Council Council Direction Request

Date Presented: December 18, 2018 Item Number: CDR - 186

SUBJECT Fire Service Master Plan

TOPIC Fire Service Master Plan Document approval

BACKGROUND Yellowhead County Fire Service Master Plan details a Matrix in regards to Level of Service Decision Making tool.The matrix document was developed as a tool to provide direction on fire station location, response requirements, equipment needs, staffing levels and coverage needs throughout Yellowhead County.

Currently two fire stations in Yellowhead County have changed their level of service based on the LOS document. The Cadomin and Marlboro fire stations currently do not have adequate members to support an emergency response in the communities. Staffing numbers have been decreasing since 2012

Cadomin is currently being covered by Yellowhead County Station 4 on the East and Hinton Fire Department to the North West. Marlboro is currently being covered by station 12. The call volumes in these two areas have diminished and any emergency response has been easily managed by all supporting stations

The LOS document has been attached for Council review.

REPORT/DOCUMENT Attached

ISSUES/CONCERNS Based on the Matrix the LOS for Cadomin and Marlboro falls into the unprotected value. Currently there are not enough qualified members in either location to continue providing service out of the two listed stations.

From 2014 to 2018 current Cadomin Station 3 responded to 0 out of 13 calls received in the Cadomin area.

From 2014 to 2018 current Marlboro Station 5 responded to 186 out of 288 calls received in the Marlboro area. The bulk of the responses were from 2014 to late 2016 with responses dropping off very sharply to 2018. The three members currently on the Marlboro roster now respond with station 12.

COUNCIL DIRECTION FOR WORK PLAN Administration is requesting Council direction on how to proceed once the Level of Service Decision Making tool has been reviewed by Council with information provided..

Submitted by Albert Bahri, Director of Protective Services

Page 26 of 47 Appendix ‘B’

Risk to Municipality1

Yes Is the risk sufficient to No warrant service?2

Council accepts 4 Determine Required Service level risk3

Is Local Delivery of Yes No Service Required? 5

Examine Staffing Levels6

Is sufficient Determine alternate delivery Yes No population/demog options and make decision11 raphic available?7

Communicate with Engage community12 If Not Successful community8

Implement Implement recruitment, alternate service training and equipping of If Not Successful delivery13 station9

Close local station14 Local delivery of Emergency services10

Community receives appropriate Emergency Services15

Page 27 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: November 11, 2018

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE:

Remembrance Day

I attended the Remembrance Day Ceremony and presented a Wreath on behalf of the county.

This facsimile transmission is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If the reader of this facsimile transmission is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this facsimile transmission in error, please immediately notify us by telephone and return the original message to us at the above address at our cost.

Page 28 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: November 6, 2018

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: YELLOWHEAD COUNTY LIBRARY BOARD

The board reviewed policy and updated several sections. Director McClure introduced the new manager of Wildwood Library, Susannah Kotyk, to the board. The board received a presentation from FOWLS (Friends of the Wildwood Library) where fundraising goals were discussed. Chair Pelkey attended the ALTA retreat and reported back to the board. Treasurer George Webster reported that all was in good standing and there were slight overages in staff wages due to our new working alone policy. Next meeting will be held Jan 8, 2018.

Page 29 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: November 5, 2018

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: YELLOWHEAD REGIONAL LIBRARY (YRL)

The board elected Hank Smit, Town of Hinton, as the new chair of YRL with Derril Butler as Vice Chair. There is a planned shutdown of the server due to the failure of a control module, however, services will be restored to member libraries with minimal disruption. The cost of replacement is $4200. YRL is currently working on a new Plan of Service for the period of 2019 to 2021. A grant has been awarded in the amount of $62,402 to extend library service to the Paul Band, Alexis and Ermineskin First Nations. After 29 years of service, Kevin Dodds said goodbye to the board and the new director starts in January.

Page 30 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: October 11, 2018

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: YELLOWHEAD COUNTY LIBRARY BOARD

The board reviewed policy and updated several sections. Discussed was the recent Networking Meeting held in Edson. YCLB was a bit disappointed with the lack participation from Edson and Hinton. Director McClure updated the board regarding making concessions in the next budget for technological upgrades for all three libraries. The janitorial position has been filled as well as an offer of employment was extended for a new Library Manager for Wildwood. He also informed the board that a casual position for a High School student was created and filled at the Wildwood Library. The board discussed extending this opportunity to Evansburg and Niton libraries. Cost sharing with Edson and Hinton Libraries was once again discussed as this is quite a large impact to our budget. The question as to why the Edson Library still charges county residents a membership fee was raised by the board. Director McClure will look into this issue. The board finalized and passed the 2019 budget.

Page 31 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: November 29 & 30, 2018

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN COMMITTEE: COMMUNITY FUTURES WEST YELLOWHEAD

Community Futures West Yellowhead meeting was held at Overlander Lodge west of Hinton. There was a Christmas party as well as the Board of Directors Strategic Plan for the upcoming year. We had a day of strategic planning where we compiled all the ideas of board members and will be brought back to the Board of Directors at a future meeting. We had discussion regarding Grande Cache disillusion into Greenview County which will take place effective on January 1st. Greenview County will be taking all Grande Cache’s assets. With them being 20% shareholder in Community Futures West Yellowhead, Greenview County would take that asset as well. Our WD funding has not increased for a good number of years so it is always a struggle for us operational wise. We had discussion what our delivery model looks like regarding staff and what our goals would be for the upcoming year with our strategic planning. Our loan portfolio is up and are meeting targets, however the cost of doing business keeps increasing which is something the board has to deal with regarding the strategic plan.

Page 32 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: November 28, 2018

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN COMMITTEE: AGRICULTURAL SERVICE BOARD

The Agricultural Service Board meeting was at the Wildwood county office. We had delegation from West Central Forage Association as well as the Stewardship Alliance for Conservation Agricultural (SACA). As well as both requested grant funding which were funded. We also had grant request from Yellowhead 4H District Council. Staff reports at this meeting. SACA proposed activities in 2019 are Pond Days, some Classroom Agricultural programing, pasture tours, extension events, Assistance for produces with Canadian Agriculture Partnership (CAP) program applications, Environmental Farm Plans, management plans, Biological Control Vegetation Management, and Lake Stewardship program in Shinning Bank. West Central Forage Association have a large area and they do five events within Yellowhead County, one of them being a Sheep Symposium, and they do their plots; Annual Cereal Variety Trials, cocktail crop – 14 different varieties to improve soil health, Corn Variety Trial, Hemp Variety Trial, Perennial Forage Trials. Trials in the area are available on the website for any producer to access. This information is gathered in this area for the producers of the area and for the farming industry in the area that the WCFA services.

Page 33 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: November 15, 2018

MAYOR/COUNCILLOR NAME: DAVID RUSSELL COMMITTEE: WEST YELLOWHEAD REGIONAL WASTE MANAGEMENT AUTHORITY

The group elected a new Chairperson Dawn Mitchell and Vice Chair Scott Wilson from Jasper.

We received and reviewed the final report and recommendations from Sonnervera on our 5 Year Plan. The group will need to review and decide which of the action items they wish to initiate over the next year.

A Draft Budget for 2019 was also discussed at length and passed.

Page 34 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: November 5, 6, 2018

MAYOR/COUNCILLOR NAME: DAVID RUSSELL COMMITTEE: YELLOWHEAD SYNERGY GROUP

I attended the Synergy Alberta Conference in Red Deer. The Conference theme this year was “Navigating the New Normal”. Shifting politics, uncertain markets, changing regulations, new technologies; all contribute to a new “normal” we are having to navigate.

The first day there were guest speakers from AER, Olds Land Management Program, NEB, and a number of breakout sessions.

The second day the guest speakers were from The Farmers Advocate Office, RCMP and COP’s, AER on Bankruptcy and Well Abandonment, Surface Rights Board on Enhanced Dispute Resolution, Alberta Emergency Management Agency.

The closing speaker was from Canadian Association of Petroleum Producers with a rather gloomy prediction about the future of Canada’s Oil Patch.

Page 35 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: DEC 10/18

MAYOR/COUNCILLOR NAME: Shawn Berry COMMITTEE: West Fraser PAC -WE had a presentation from Jed Begin Woodlands Manager in which he said that there were 4 incidents with log haul trucks and 4 other minor incidents with no injuries. -The wet summer caused 50 lost days and put most projects behind for the year. -Regional Mountain Pine Beatle update was provided by Andrea Sharpe from the Government of Alberta. There is a significant increase in the presence of the Beatle mainly around the Hinton area but also throughout Yellowhead County. -West Fraser is doing some control of the Pine Beatle by harvesting in some hard hit areas but must follow directions from the Province. The statement by West Fraser indicated that they prefer to harvest wood in the not affected areas as a possible way of removing the food source ahead of the Beatle. -West Fraser would like to have a public open house with Yellowhead County and the Town of Edson. They asked that the Municipalities contact them about this.

Page 36 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOV 13/11

MAYOR/COUNCILLOR NAME: Shawn Berry COMMITTEE: 2018 RECRUITMENT CLASS GRADUATION -This was a very well attended ceremony . -It was nice to see so many new graduates including 4 of our cadets. -I am very thankfull to all the people who put their names forward for this training.

Page 37 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOV 11/18

MAYOR/COUNCILLOR NAME: Shawn Berry COMMITTEE: REMEMBRANCE DAY -I attended the 2018 Remembrance Day Event at the Edson Legion. -Along with Mayor Saroka I laid the wreath for Yellowhead County. -This was a well attended event with the laying of numerous Wreaths. -I also went to the Parkland Lodge and Edson Healthcare Centre to participate in events at both facilities.

Page 38 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOV 8/18

MAYOR/COUNCILLOR NAME: Shawn Berry COMMITTEE: NOTICE APPEAL COMMITTEE -I attended the Weed Notice Appeal Committee for Mr. Verbeek as an observer at the invitation of Director Reid. -This was a very informative hearing and I learned a lot about the process.

Page 39 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOVEMBER 26, 2018

MAYOR/COUNCILLOR NAME:LAVONE OLSON COMMITTEE: FOREST RESOURCES ADVISORY GROUP

Hinton Business Update: -prices have fallen but are beginning to recover -there is a timber shortage due to Mountain Pine Beetle -low log inventory supply -transportation shipments have stabilized (CN), more consistent shipments -poor weather and mild temperatures have caused Hinton Wood Products to fall behind in production

Regional Mountain Pine Beetle update: Andrea Sharpe GOA The number of trees controlled: 2010 – 3,653 2017-21,628 2018- 58,476 The number of red trees surveyed (aerial) 2017- 46,396 2018-133,084 The number of MPB sites surveyed (aerial) 2017-8222 2018-19,170

Alberta agriculture and forestry have plans for control for the leading edge area. Jasper National Park is too far gone for control.

Page 40 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOVEMBER 16, 17 2018

MAYOR/COUNCILLOR NAME:LAVONE OLSON COMMITTEE: ATHABASCA WATERHSED COUNCIL –

November 16, 2018 Board of Directors Meeting:

New Board member appointments: Robert Mitchell appointed under the Agriculture sector. The Executive committee continues to work on updating the By-Laws. The Technical committee is working on the Integrated Watershed Management Plan -What projects we will need to do and who do we need to collaborate with. Strategic Planning Session – By Dave Mussell Dave walked us through the history of Water for life and the reason for Watershed Planning and Advisory Councils (WPAC’s). The provincial government acknowledged the value of watersheds and that is was essential to plan for future generations. We discussed the challenges we face as a WPAC. Recognizing we are the second largest watershed in the province we have diversity issues. We need to be the organization the people trust and would go to for information. We need to have evidenced based credibility and a track record of effective action.

November 17, 2018- The Municipal Forum Presentations by: Dr. Robert Holmberg - Athabasca Watershed Glarier to Delta Petra Rowell – Municipal Collaborations: This presentation was on the Sturgeon River Watershed Alliance. In comparison to the Athabasca Watershed the Sturgeon River Watershed is 3300 sq. K and the Athabasca Watershed is 160,000 sq. K. They have about the same population. They have issues of low water levels in the summer and high nutrient input (pesticides, fertilizers, road salt) causing poor water quality. There are 10 municipalities in this Alliance. Laura Redmond - The upper Athabasca region –studying inland freshwater ecosystems

Page 41 of 47 Sarah Skinner- Source Water Protection Project-Battle River watershed Alliance Working with the Alberta Watershed Council on source water protection with a focus on drinking water

An introduction to the Integrated Watershed Management Plan The IWMP will be a road map to guide activities for a period of time in order to achieve a vision. We should end up with a 5, 10 and 25 year vision. Using the State of the Watershed reports, policies and events we need to determine where we are and where we want to go. These topics should be included in the IWMP -Natural land cover is conserved and cumulative land use pressures are mitigated -Provide information on best practices -Aquatic systems are healthy and biological diversity is maintained -Everyone has safe and secure drinking water -both surface water and ground water are managed and sustainable -Climate Change

How can the Athabasca Watershed Council help with our Intermunicipal Collaboration Framework and our Intermunicipal Development Plans? Are our policies and plans aligned for watershed health?

The Athabasca Watershed Council has applied to the Watershed Resiliency and Restoration program for “Flood and drought mitigation through Riparian Geographical Information System (GIS) Assessment and Restoration in the Central Pembina Watershed.”

Page 42 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOVEMBER 11 2018

MAYOR/COUNCILLOR NAME:LAVONE OLSON COMMITTEE: REMEMBRANCE DAY

I attended the Remembrance Day ceremonies in Hinton at the Hinton Centre and laid a wreath.

Page 43 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOVEMBER 13TH 2018

MAYOR/COUNCILLOR NAME: GERALD SOROKA COMMITTEE: GRADUATION OF 2018 RECRUITMENT CLASS OF YELLOWHEAD COUNTY FIRE DEPARTMENT

This is the first year we had Fire Cadets graduating with our regular Firefighter recruits. The cadets are high school students that we are introducing into our fire services program. The event was well attended and we may have to move the event to accommodate the amount of people that attend.

Page 44 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOVEMBER 11TH 2018

MAYOR/COUNCILLOR NAME: GERALD SOROKA COMMITTEE: REMEMBRANCE DAY SERVICE

I along with Councillor Berry attended the Service where I addressed the public and laid a wreath.

Page 45 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOVEMBER 7TH 2018

MAYOR/COUNCILLOR NAME: GERALD SOROKA COMMITTEE: NORTHERN ALBERTA IDEA’S GROUP

This year the County Transportation hosted the Northern Alberta Idea’s Group meeting in Evansburg and wanted me to bring greetings. The group is made up of transportation staff from other municipalities both rural and urban from norther Alberta. They get together to discuss issues, problem solve and talk about what is working well and what isn’t in relation to transportation items.

Page 46 of 47 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: NOVEMBER 7TH 2018

MAYOR/COUNCILLOR NAME: GERALD SOROKA COMMITTEE: 10TH ANNIVERSARY OF ALPINE SUMMIT SENIORS LODGE

The Evergreens Foundation celebrated the 10th anniversary of the lodge and I brought greetings on behalf of the Evergreens Board.

Page 47 of 47