YELLOWHEAD COUNTY GOVERNANCE AND PRIORITIES COMMITTEE AGENDA Tuesday, December 18, 2018 9:30 AM Our Mission Statement Building a better community for present and future generations. Vision Statement Recognized as a place of choice for those who want to be where great things happen. Page 1 of 47 GOVERNANCE AND PRIORITIES COMMITTEE AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA DECEMBER 18, 2018 Page 1.0 AGENDA 1.01 Adoption of the Governance and Priorities Committee Agenda That Council for Yellowhead County adopts the agenda for December 18, 2018 Governance and Priorities Committee Meeting as presented. 2.0 SCHEDULED PUBLIC PRESENTATIONS 2.01 RCMP Hinton Detachment Presentation 4 - 10 3.0 GOVERNANCE AND PRIORITIES ISSUES 3.01 Council Support for Community Halls and other 11 - 12 Community Assets/Programs 3.02 Cannabis Related Uses 13 - 14 3.03 Overlander Area Structure Plan Update 15 - 20 3.04 Intersection closures/road construction - Edson 21 - 25 3.05 Fire Service Master Plan 26 - 27 3.06 Council Compensation 3.07 Agricultural Hemp 4.0 MAYOR AND COUNCILLOR REPORTS 4.01 Division 1 - Councillor Cherniawsky 28 - 31 4.02 Division 2 - Councillor Giezen 32 - 33 4.03 Division 3 - Councillor Lowe 4.04 Division 4 - Councillor Russell 34 - 35 4.05 Division 5 - Councillor Berry 36 - 39 4.06 Division 6 - Councillor Williams Yellowhead County Governance and Priorities Committee Agenda December 18, 2018 Page 2 of 47 4.07 Division 7 - Councillor Mitchell 4.08 Division 8 - Councillor Olson 40 - 43 4.09 Mayor Soroka 44 - 47 5.0 CLOSED SESSION 6.0 ADJOURNMENT 6.01 Adjournment of the Governance and Priorities Committee Meeting That Council for Yellowhead County adjourns the December 18, 2018 Governance and Priorities Committee meeting. LAUNDRY ITEMS Yellowhead County Governance and Priorities Committee Agenda December 18, 2018 Page 3 of 47 Hinton RCMP Quarterly Update December 18, 2018 Page 4 of 47 Yellowhead County S/Sgt. Chris Murphy Hinton Detachment • Discuss Resource/Staffing Levels of Page 5 of 47 Hinton Detachment • Update on the 2018/2019 Priorities • Crime Trends/Statistics • Emergency Preparedness • Questions Hinton Detachment • All three Provincial positions are filled. Page 6 of 47 This includes a Corporal and two Constables. • Have worked jointly with neighbouring detachments, Yellowhead County Peace Officers, as well as specialized units within the RCMP. 2017/2018 Priorities • Crime Reduction Page 7 of 47 • Mental Wellness • Police/Community Relations/Police Visibility • Traffic Safety Crime Trends/Statistics • Monitoring Crime Trends/Statistics. • Spousal Abuse Page 8 of 47 • Sexual Assaults • Theft of Motor Vehicles • Theft Over $5000 Emergency Preparedness • Mock Exercise in Brule Page 9 of 47 • ICS Training in Spring of 2019 • Joint Exercises (Communication) Page 10 of 47 Questions? Yellowhead County Council Council Direction Request Date Presented: December 18, 2018 Item Number: CDR - 183 SUBJECT Council Support for Community Halls and other Community Assets/Programs TOPIC Given the changes in volunteerism, our changing demographics/population, Council service level expectations in our Hamlets, inflationary cost pressures, and how that all relates to our current Community support programs, Council and Administration both are seeing increasing challenges arise in Community Hall and other Assets, as well as the Programs they support. BACKGROUND As our population and demographics change, the ability of our rural communities to provide local services in a self- sufficient and sustainable manner also changes. This shift has resulted in less volunteers available and willing to do the necessary work, while the aging assets such as community halls and campgrounds require more of that same necessary work to remain useful. This necessary work is in many forms: • hands-on technical maintenance, repair, and rehabilitation of the asset, • grant application, reporting, financial control for the asset, and • the actual organization and delivery of events, programs and services. Over the past several years, Yellowhead County has responded to this challenge in several ways: • grant funding availability has been increased; • staff are available to assist groups in many ways, such as grant paperwork and board governance; and • increased staffing to support community development (recreation programmer, heritage coordinator, and parent link coordinator most applicably). Mounting evidence shows that this level of support, combined with the diminishing volunteer numbers and expertise, is leaving some groups short, from small society-owned and operated cemeteries and halls on up to our larger halls like Wildwood. Additionally, our recent partnerships with halls in Robb and Peers show that there is a model where the communities can sustain the capacity to deliver community programs and services successfully as a partner with the County. Some of the recent challenges: • cost to replace items such as furnaces exceeds the grant maximums. • annual operating costs for several community amenities exceed grant maximums. • community groups are unable to meet the 50% matching funding requirement due to lack of both volunteers and fundraising opportunities. Yellowhead County advisory boards have each been wrestling with this more and more over the recent years, and have each expressed openness to updates such as presented for discussion here. REPORT/DOCUMENT Page 11 of 47 No attachment required ISSUES/CONCERNS Yellowhead County owns & maintains 7 Community Services buildings in our various hamlets: • Robb: the Robb Multiplex, a community hall and curling rink • Peers: the Peers Multiplex, a community hall and curling rink, as well as the old community hall • Wildwood: the Wildwood Recreation Complex, a curling rink with meeting space • Evansburg: the Pembina Arena, and the Tipple Park Museum • Marlboro: Marlboro Community Hall • NOTE: Brule and Cadomin expected to join that list in the next few years Yellowhead County owns and maintains 10 parks & campgrounds: • Beta Lake Park • Nojack Park • Bear Lake • Chip Lake Park • Shining Bank Park • Long Lake Park • Riverside Campground • Jerry Vanderwell Memorial Park • Rangeton Park • Millers Lake Yellowhead County (through our grant programs) invests in 2 dozen community-owned halls and campgrounds throughout the County. Yellowhead County does not own the community hall/seniors centre in Wildwood, though we do own the land on which that facility sits. Yellowhead County now owns the community hall and grounds in Brule, but we do not own a community hall in Cadomin. Additionally, the County also supports 28 community-owned and operated cemeteries, 5 that are community-operated but County- owned, and the Evansburg Cemetery which is the only County-owned and operated cemetery. COUNCIL DIRECTION FOR WORK PLAN Administration is seeking Council direction on the following: 1. Does Council support administration entering into negotiations with the Wildwood Community Association for transfer of ownership of the Wildwood Hall to the County, and creating a service partnership using the same partnership agreement format (as recently reviewed by Council) that we have in our other Hamlets? 2. Does Council support raising the funding support for our Community Groups through any or all of the following: a. raising the grant maximums? b. reducing the matching contribution percentage? c. creating a new operations support grant without a matching requirement? d. Other ideas as suggested. NOTE: Administration will develop a fully-researched RFD for Council deliberation in early 2019, including the feedback from this discussion. 3. Does Council support County ownership of a Community Hall in each Hamlet? Submitted by Christopher Read, Director of Community Services Page 12 of 47 Yellowhead County Council Council Direction Request Date Presented: December 18, 2018 Item Number: CDR - 182 SUBJECT Cannabis Related Uses TOPIC Discussion regarding how to regulate cannabis-related uses in light of recent legislative changes. BACKGROUND A system of production, distribution, and sale of cannabis has been implemented by the federal and provincial governments with the intent of better protecting health, enhancing public safety, making it less profitable for illicit drug dealers and growers, and making cannabis less accessible to young people. Each level of government has differing responsibilities when it comes to cannabis regulation. At the municipal level, Yellowhead County shares responsibility with the Government of Canada and the Government of Alberta with respect to education and taxation. The County shares responsibility with the Province with regards to retail locations and rules, and public consumption. Yellowhead County, alone, is responsible for land use decisions. Yellowhead County may implement specific regulations and performance standards with respect to the sales, production, and distribution of cannabis within its municipal boundaries. No public engagement has been conducted in Yellowhead County at this point in time. However, the Government of Alberta held public consultation opportunities from June 2 to October 27, 2017. According to their website, more than 60,000 Albertans shared their input through two online surveys and in hundreds of written submissions. It was through this public consultation that the province created their legislative framework for the sale of cannabis, including setback (buffer) distances. In the Gaming, Liquor and Cannabis Regulation (AR 143/1996), the exterior