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Agenda Regular Meeting of the Barrhead Town Council Tuesday, December 8, 2020 at 5:30 P.M

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Agenda Regular Meeting of the Barrhead Town Council Tuesday, December 8, 2020 at 5:30 P.M AGENDA REGULAR MEETING OF THE BARRHEAD TOWN COUNCIL TUESDAY, DECEMBER 8, 2020 AT 5:30 P.M. IN THE TOWN OF BARRHEAD COUNCIL CHAMBERS Barrhead….a quality community….giving a quality lifestyle Present Others Present Regret 1. Call to Order 2. Consideration of Agenda (Additions - Deletions) 3. Confirmation of Minutes (a) Regular Meeting Minutes – November 24, 2020 4. Public Hearings (a) There are no Public Hearings 5. Delegations (a) There are Delegations 6. Old Business (a) All Saints Ukrainian Orthodox Church Cemetery (b) Construction Cost on possible access for 59 Avenue (44th Street to 43rd Street) 7. New Business (a) Barrhead Regional Water Commission – Draft 2021 Business Plan (b) Operational Agreement with the Barrhead Regional Water Commission (c) Apex Utilities Inc. (previously known as AltaGas Utilities Inc.) Franchise Fee 2021 (d) FortisAlberta Franchise Fee 2021 (e) Twinning Committee Operating Budget 2021 (f) Twinning Committee Operating Plan 2022-2024 (g) Airport Committee 2021 Operating Budget and 3 Year Financial Plan (h) Airport Committee 2021 Capital Budget (i) Airport Committee 10 Year Capital Plan (j) Barrhead FCSS 2021 Operating Budget with Highlights (k) Barrhead Public Library Operating Budget 2021 and 3-year Operating Plan (l) Members at Large for 2021 (m) 2021 Interim Operating and Capital Budgets 8. Reports (a) CAO’s Report (b) Council Action List 9. Minutes (a) Community Futures Yellowhead East – October 15, 2020 10. Bylaw (a) Bylaw 12-2020, The Designated Manufactured Home Tax Installment Payment Bylaw 11. Correspondence Items (a) Email from Mr. Suki Famobio – Barrhead Peoples Pharmacy 12. For the Good of Council 13. Tabled Items 14. Closed Session (a) Pursuant to Section 24(1) of the FOIP Act 15. Adjourn MINUTES OF THE REGULAR MEETING OF THE BARRHEAD TOWN COUNCIL HELD TUESDAY, NOVEMBER 24, 2020, IN THE TOWN OF BARRHEAD COUNCIL CHAMBERS PRESENT Mayor McKenzie, Crs: T. Assaf, D. Kluin, R. Klumph, S. Oswald (via Video Conference), L. Penny and D. Smith Officials: Ed LeBlanc, CAO, Kathy Vickery, Director of Corporate Services and Cheryl Callihoo, Director of Development & Legislative Services Others: Kevin Berger, Barrhead Leader ABSENT CALL TO ORDER Mayor McKenzie called the meeting to order at 5:30 p.m. AGENDA The agenda was reviewed. 367-20 Moved by Cr. Klumph that the agenda be accepted with the following additions: • 8(a) Family & Community Support Services Report • 8(a) Community Futures Yellowhead East Report • 8(a) Library Board Report CARRIED UNANIMOUSLY CONFIRMATION OF MINUTES The Minutes of the Town Council Regular Meeting of November 10, 2020, were reviewed. 368-20 Moved by Cr. Kluin that the Minutes of the Town Council Regular Meeting of November 10, 2020 be accepted as presented. CARRIED UNANIMOUSLY DELEGATION Mayor McKenzie and Council welcomed Ms. Rita Cardinal and Ms. Linda Livingstone from PJ Elite Services Ltd. at 5:32 p.m. Ms. Rita Cardinal and Ms. Linda Livingstone provided a PowerPoint presentation and updated Council on services provided in Barrhead. They are looking for office space for their business at a reasonable rate plus parking for their van. Council suggested Blue Heron Support Services or Life Empowerment. They mentioned that Family & Community Support Services (FCSS) are trying to help find office space as well. Council also suggested that they contact the Chamber of Commerce and inquire if any businesses would like to advertise in the PJ Elite Brochure. EXITED Mayor McKenzie and Council thanked Ms. Rita Cardinal and Ms. Linda Livingstone for their presentation and they exited the Chambers at 5:57 p.m. 369-20 Moved by Cr. Assaf that Council accepts the presentation from Ms. Rita Cardinal and Ms. Linda Livingstone from PJ Elite Services Ltd., as information. CARRIED UNANIMOUSLY TUESDAY, NOVEMBER 24, 2020, REGULAR COUNCIL MINUTES Page 2 of 5 DELEGATION Mayor McKenzie and Council welcomed Ms. Jennifer Pederson, Town’s Communications Coordinator at 5:58 p.m. Ms. Jennifer Pederson presented samples of the Town’s Logo to Council and answered questions. Council discussed the options. EXITED Mayor McKenzie and Council thanked Ms. Jennifer Pederson for her presentation and she exited the Chambers at 6:23 p.m. 370-20 Moved by Cr. Klumph that Council accepts the presentation from Ms. Jennifer Pederson, Town’s Communications Coordinator regarding the Town’s Logo as information. CARRIED UNANIMOUSLY 371-20 Moved by Cr. Klumph that Council approves the use of the Blue Heron with the logo as presented, when isolated from any other brand elements. CARRIED UNANIMOUSLY YOUTUBE AND FACEBOOK VIEWERSHIP REPORT The YouTube and Facebook Viewership Report, was received. Ed LeBlanc, CAO discussed with Council. Council discussed and suggested one a week video and focus on Barrhead. 372-20 Moved by Cr. Assaf that Council receive the YouTube and Facebook Viewership Report, as presented. CARRIED UNANIMOUSLY TEMPORARY ROAD CLOSURE OF A PORTION OF 51ST AVENUE The temporary closure of a portion of 51 Avenue, was reviewed. Ed LeBlanc, CAO discussed with Council and answered questions. 373-20 Moved by Cr. Kluin that Council approve the request from Blue Heron Support Services to temporary close a portion of 51 Avenue (between 49A Street and 51 Street) from approximately 8:00 a.m. to 3:00 p.m. every Saturday commencing on June 26, 2021 and ending on August 28, 2021 for their outdoor Summer Market Program, subject to the Association obtaining all applicable Provincial approvals and adhere to Provincial COVID-19 protocols, as presented. CARRIED UNANIMOUSLY APPOINTMENT TO THE MUNICIPAL EMERGENCY ADVISORY COMMITTEE That Council appoint three Councillors to serve on to the Municipal Emergency Advisory Committee, was received. 374-20 Moved by Cr. Smith that Council appoint Crs. Assaf, Oswald and Penny to the Municipal Emergency Advisory Committee, as presented. CARRIED UNANIMOUSLY TUESDAY, NOVEMBER 24, 2020, REGULAR COUNCIL MINUTES Page 3 of 5 MONTHLY BANK STATEMENT The Monthly Bank Statement for the month ended October 31, 2020, was received. 375-20 Moved by Cr. Oswald that Council approve the Monthly Bank Statement for the month ended October 31, 2020, as presented. CARRIED UNANIMOUSLY 2019 CAPITAL RE-ALLOCATION That Council revise Resolution No. 293-19 and approve the re-location of two solar pathway lights that was incorporated with the approved 2019 Capital Budget, was received. 376-20 Moved by Cr. Klumph that Council revise Resolution No. 293-19 by installing the two solar pathway lights originally allocated to the Barr Manor subdivision to the off-leash Dog Park, as presented. CARRIED UNANIMOUSLY 377-20 Moved by Cr. Smith that Council advise Administration to do a report regarding streetlighting and bring back to Council for consideration. CARRIED UNANIMOUSLY Administration to check with FortisAlberta regarding the cost for streetlights on 46th Street. Council requested a map with all streetlight locations. FINANCIAL STATEMENT REPORT TO JUNE 30, 2020 For Council to approve the Financial Statement Report to September 30, 2020, as presented. 378-20 Moved by Cr. Klumph that Council approves the Financial Statement Report to September 30, 2020, as presented. CARRIED UNANIMOUSLY UTILITY WRITE-OFFS A report regarding Utility Account write-offs, was reviewed. 379-20 Moved by Cr. Assaf that Council authorize Administration to write-off the outstanding Utility Accounts for 2019 and 2020, in the amount of $1,480.99, as indicated on the listing provided. CARRIED UNANIMOUSLY ACCOUNTS RECEIVABLE WRITE-OFFS A report regarding Accounts Receivable write-offs, was reviewed. 380-20 Moved by Cr. Penny that Council authorize Administration to write-off the outstanding Accounts Receivable Accounts in the amount of $125.00, as indicated on the listing provided. CARRIED UNANIMOUSLY TUESDAY, NOVEMBER 24, 2020, REGULAR COUNCIL MINUTES Page 4 of 5 RECESSED 381-20 Moved by Cr. Assaf recessed the meeting at 6:38 p.m. CARRIED UNANIMOUSLY RECONVENED 382-20 Moved by Cr. Assaf reconvened the meeting at 7:08 p.m. CARRIED UNANIMOUSLY REPORTS TO COUNCIL The following Reports to Council as of November 24, 2020, were reviewed: • Family & Community Support Services • Community Futures Yellowhead East • Library Board 383-20 Moved by Cr. Klumph that the following Reports to Council as of November 24, 2020, be accepted as information: • Family & Community Support Services • Community Futures Yellowhead East • Library Board CARRIED UNANIMOUSLY MINUTES TO COUNCIL The following Minutes to Council were reviewed: • Barrhead & District Family & Community Support Services Society – October 15, 2020 • Barrhead & District Family & Community Support Services Society – Special Meeting of the Board of Directors – October 22, 2020 • Barrhead & District Social Housing Association – February 19, 2020 384-20 Moved by Cr. Penny that the following Minutes to Council be accepted as information. • Barrhead & District Family & Community Support Services Society – October 15, 2020 • Barrhead & District Family & Community Support Services Society – Special Meeting of the Board of Directors – October 22, 2020 • Barrhead & District Social Housing Association – February 19, 2020 CARRIED UNANIMOUSLY FOR THE GOOD OF COUNCIL Cr. Assaf commended all residents, businesses and staff for keeping the Town of Barrhead in a non-enhanced area. Cr. Penny commended the Public Works on the snow removal of our streets. CLOSED SESSION – LAND UPDATE FOIP ACT SECTION 16(1)(b) 385-20 Moved by Cr. Smith that Council go in closed session at 7:20 p.m. CARRIED UNANIMOUSLY OUT OF CLOSED SESSION 386-20 Moved by Cr. Kluin that Council come out of closed session at 8:00 p.m. CARRIED UNANIMOUSLY TUESDAY, NOVEMBER 24, 2020, REGULAR COUNCIL MINUTES Page 5 of 5 ADJOURN 387-20 Moved by Cr. Assaf that the Council Meeting be adjourned at 8:00 p.m. CARRIED UNANIMOUSLY TOWN OF BARRHEAD Mayor, David McKenzie CAO, Edward LeBlanc Item No. 6(a) REQUEST FOR DECISION To: Town Council From: Edward LeBlanc, CAO cc: File Date: December 8, 2020 Re: Request for maintenance service for the All Saints Ukrainian Orthodox Church Cemetery 1.0 Purpose: To provide formal direction as it relates to the request for maintenance service for the All Saints Ukrainian Orthodox Church Cemetery.
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