Educational Services

A PROPOSAL DOCUMENT

Proposed Community Campus

which involves the

Proposed closure and amalgamation of Cairn Primary School and Gardenrose Primary School and associated Early Years provision and the proposed relocation of St Cuthbert’s Primary School

The following schools are affected by this proposal document;

Carrick Academy, Kirkoswald Road, Maybole KA19 8BP Cairn Primary, Kirkland Street, Maybole KA19 7HD Gardenrose Primary, Gardenrose Path, Maybole KA19 8BH St Cuthbert’s Primary, Kirkland Street, Maybole KA19 7HD

February 2018 This document has been issued by South Council’s Leadership Panel for consultation under the Schools (Consultation) (Scotland) Act 2010 and the Education (Scotland) Act 1980 1.0 Purpose of the Paper

1.1 This proposal paper is being published in accordance with the requirements of the Schools (Consultation) (Scotland) Act 2010. Following approval of this paper by Council’s Leadership Panel on 13th February 2018, the Council is seeking views from interested individuals and parties on the school proposals which are explained in this document.

2.0 The Proposal

The proposals are:

2.1 to discontinue education provision at Cairn Primary and Early Years Centre with effect from the end of June 2021, or as soon as possible thereafter.

2.2 to discontinue education provision at Gardenrose Primary and Early Years Centre with effect from the end of June 2021, or as soon as possible thereafter.

2.3 that the children attending these establishments transfer to a new non- denominational primary school which will be part of a proposed new community campus, with effect from August 2021, or as soon after that as possible. The new campus will be sited within the grounds of .

2.4 that the delineated area of the proposed new non-denominational school will be created from the start of the new academic session in August 2021, or as soon as possible thereafter, from the amalgamation of the delineated areas of Cairn Primary and Gardenrose Primary.

2.5 to relocate the education provision at St Cuthbert’s Primary, to the new community campus with effect from August 2021 or as soon as possible thereafter.

3.0 Background

3.1 The Scottish Government and South Ayrshire Council are fully committed to improving the school estate. Significant improvements have already been made in South Ayrshire since the publication of the Scottish Governments vision document “Building Better Schools” in 2009 with 11 new schools being built, 9 schools being modernised and 4 schools extended.

3.2 In 2009 the Council published the outcome of its Fundamental Review of the School Estate – Planning for Improvement. This set out the Council’s strategy for modernising its school estate and included a proposal to review the school estate in Maybole. During 2011/12 a number of stakeholder meetings were held with parents, children and the wider community of Maybole to explore the potential for modernising Maybole’s school estate. The outcome of the engagement indicated that there was a willingness to consider a different configuration of the education provision in the town and in particular the development of a shared campus.

The quality of learning and teaching is considered to be good in Maybole however, the quality of the school estate is not. Although some improvements have been made to the schools over the years they require significant investment to bring them up to standard fit for the modern day curriculum. In

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addition to this all of the schools are significantly under-occupied with an average usage of 51%.

3.3 A study of the Carrick Academy site was undertaken in 2017 in preparation for a bid to the Scottish Governments Schools for the Future Programme. The outcome of the study demonstrated that the Carrick Academy site could accommodate a new community campus with enhanced sport and leisure facilities including 2 full size all weather pitches. This would include the demolition of the existing Carrick Academy buildings which would be replaced with a new community campus.

A copy of the study can be viewed on the Council’s website at www.south- ayrshire.gov.uk/schools/future-needs.

4.0 Education in South Ayrshire Council

4.1 Education provision within South Ayrshire is currently delivered through 8 secondary schools, 41 primary schools, 2 special schools and integrated specialist provision at a number of schools for children and young people with additional support needs. Early Years provision is delivered through 35 early years centres and a number of partnership centres.

4.2 South Ayrshire Council’s vision document ‘Securing the Future for South Ayrshire’ confirms the commitment of the Council to provide a positive learning environment that motivates children and young people. Improving the school estate is central to this commitment.

The quality of learning and teaching in South Ayrshire is very good and has been highlighted in many school inspections carried out by Education Scotland. In its Assurance and Improvement Plan for 2013-16, Audit Scotland commented that “The Education service performs well and displays a high level of engagement with national initiatives. Almost all primary school children are attaining expected levels and young people at S4, S5 and S6 perform strongly in SQA examinations”.

4.3 Since the publication of the first School Estate Management Plan (SEMP) in 2003 the Council has brought about significant improvements to the school estate. The Public Private Partnership (PPP) schools at , , Alloway Primary, Barassie Primary, Monkton Primary and the new Annexe at raised the standard of the school estate providing new opportunities to enhance the educational experiences of our children and young people. The community facilities have been improved with the provision of Lifelong Learning rooms and state of the art sports facilities, including all-weather pitches at Academy, Belmont Academy, and Prestwick Academy. In addition to the successful PPP projects, the Council has built new schools at , Dailly Primary, Colmonell Primary, Kirkmichael Primary, Marr College and Tarbolton Community Campus. The Council has also completely modernised Barrhill Primary, Braehead Primary, Dalmilling Primary, Forehill Primary, Kincaidston Primary, Kingcase Primary, Muirhead Primary, Maidens Primary and Symington Primary. Annbank Primary, Heathfield Primary and Troon Primary have also been extended to provide new PE/dining facilities.

This strategic approach to investment in the school estate is continuing with new schools for Invergarven School and . In

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addition, plans are also progressing to modernise Ballantrae Primary, Barr Primary and St John’s Primary.

5.0 Details of Existing Provision

5.1 Provision at Cairn Primary

5.1.1 Cairn Primary is a single stream school with Early Years provision. The school has capacity for 217 children and at the September 2017 census there were 117 children attending the school indicating that the school is operating at 54% capacity. Approximately 37% of the school population is made up of placing requests and demographics are shown in the following table.

The Early Learning centre has provision for 30/30 children and currently has 45 children attending.

Zoned but not Number of attending the Cairn Primary Pupils School Not SAC 5 Alloway 1 Cairn 86 Coylton 2 Crosshill 1 Dailly 1 1 Dalmilling 1 Doonfoot 1 Gardenrose 19 31 Kirkmichael 1 Maidens 2 1 Minishant 5 Total 117 43

5.1.2 Cairn Primary was built in 1899. The main school building is a single storey traditional sandstone building. The school dining hall is a standalone wooden building that was erected in 1974 and now needs to be replaced. The main school building was extended in 2001 to provide new toilets for the children. The location of the school and its catchment area are shown in Appendix 1.

The site is at the junction of two roads and parking is limited. At peak times the area around the school is extremely congested.

5.1.3 The school building is presently rated B for suitability meaning that it is performing well with minor problems. The school has a poor entrance/reception area and the dining hall is in a separate building. Parking is limited and parts of the playground are on a slope. The internal layout of the school is inflexible with most activities having to happen within the individual classrooms.

Early Years provision is insufficient and the building limits the scope to expand the provision.

5.1.4 The condition of the school building is presently rated C which means that it is poor and has major defects. Although the Council has continued to maintain 4 | P a g e

the building, significant investment is still required to replace the heating system, the roof of the main building and the dining hall. The fabric of the school needs further attention and the school is occasionally subject to vandalism.

5.1.5 It is anticipated that the base line school roll will remain relatively stable. If proposed new housing materialises then the roll is likely to increase to above 200 children. Details of the projected roll are shown in Appendix 2.

5.1.6 There is no community use of the current school building.

5.2 Gardenrose Primary

5.2.1 Gardenrose Primary is a 2 stream school with Early Years provision. The school has capacity for 316 children and at the September 2017 census there were 179 children attending the school indicating that the school is operating at 56.7% capacity. Approximately 19.3% of the school population is made up of placing requests and the demographics are shown in the following table.

The Early Years Centre has provision for 40/40 children and currently has 59 children attending. In addition to this, provision for 10 two year old children is available at the Carrick Centre, Maybole.

Zoned but not Gardenrose Number of attending the Primary Pupils School Not SAC 2 Braehead 2 Cairn 31 19 Coylton 1 Crosshill 1 Doonfoot 1 Forehill 1 Gardenrose 142 Grammar 1 Heathfield 1 Kirkmichael 1 Maidens 6 Newton 1 Tarbolton 1 Total 179 32

5.2.2 Gardenrose Primary was built in 1972. The school building is a single storey and is a mix of semi open plan and closed rooms. The location of the school and its catchment area are shown in Appendix 1.

5.2.3 The school building is presently rated B for suitability meaning that it is performing well with minor problems. The school hall is not large enough to accommodate the needs of the full school. Parking is limited. The site is at the top of a very steep hill which gets very congested at peak times in the day.

Early Years provision is insufficient and the building limits the scope to expand the provision. 5 | P a g e

5.2.4 The condition of the school building is presently rated C which means that it is poor and has major defects. Although the Council has continued to maintain the building, significant investment is still required to replace the internal services and address issues with the fabric of the building. The quality of the building generally is not good and at some time in the past has had steel supports fitted to stabilise it.

5.2.5 It is anticipated that the base line school roll will remain relatively stable over the next 10 years. If proposed new housing materialises then the roll is likely to increase to around 250 children. Details of the projected roll are shown in Appendix 2.

5.2.6 There is no community use of the current school building.

5.3 St Cuthbert’s Primary

5.3.1 St Cuthbert’s Primary has capacity for 75 children and at the September 2017 census there were 31 children attending the school indicating that the school is operating at 41.3% capacity. Of these 61% are denominational children. All children attending are from within the school’s catchment area.

Zoned but not St Cuthbert’s Number of attending the Primary Pupils School St Cuthbert’s 31 0 Total 31 0

5.3.2 St Cuthbert’s Primary was built in 1939. The school building is single storey and has 3 traditional closed classrooms. The location of the school and its catchment area are shown in Appendix 3.

5.3.3 The school building is presently rated A for suitability meaning that it is performing well and operating efficiently. The playground however is not level, the school is adjacent to a busy road and the building is significantly under occupied.

5.3.4 The condition of the school building is presently rated B meaning that it is Satisfactory - Performing adequately but showing minor deterioration. The external fabric of the building and the external play areas require significant investment and part of the roof needs replaced. The heating system needs to be replaced.

5.3.5 It is anticipated that the base line school roll will fall slightly during the next 10 years and then return to its current level. If proposed new housing materialises then the roll is likely to increase to around 50 children. Details of the projected roll are shown in Appendix 2.

5.3.6 There is no community use of the current school building.

6.0 Details of the Proposals

6.1 Maybole Community Campus

6.1.1 It is proposed to bring all of the schools within Maybole together to create a new community campus including potentially other community facilities. This

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will ensure that all staff, children and the community have access to state of the art learning and leisure facilities. The new campus will be built within the grounds of Carrick Academy (Appendix 4) and will include the following facilities;

1. Carrick Academy: Capacity 700 2. New non-denominational primary school: Capacity 462 3. St Cuthbert’s Primary: Capacity 75 4. Early Years Centre: Capacity 120 3-5 year olds/20 2-3 year olds 5. Two full size all-weather pitches 6. Shared community facilities 7. Movement and Fitness facilities

The new campus will be designed so that it can be used by the schools and the community at the same time without compromising the safety of staff, children and young people.

6.1.3 Although detailed designs have yet to be developed for the campus consultants have confirmed that the site is large enough to accommodate a new community campus. A copy of the consultant’s presentation is available on the Council’s web-site at www.south-ayrshire.gov.uk/schools/future-needs.

6.1.4 It is likely that there will be a shared main entrance and reception area for the campus, although children will have their own entrances.

6.2 Cairn Primary School and Gardenrose Primary School

6.2.1 Under this proposal the education provision at Cairn Primary and Gardenrose Primary would be discontinued with effect from the end of session 2020/21 or as soon as possible thereafter. The children attending these schools will transfer to a new non-denominational primary school that will be built as part of the new community campus. The delineated areas of both primary schools will be amalgamated to form the catchment area for the new non-denominational primary school.

6.2.2 The new non-denominational primary will be given a new name which will be subject to separate consultation at a later date once the outcome of the consultation on the proposed community campus is known.

6.2.3 The new school will have capacity for 462 children which is deemed to be sufficient to accommodate the combined projected roll of both schools. This is estimated to be 438 children as shown in Appendix 2.

6.2.4 The existing Early Years provision at both schools and at the Carrick Centre will be amalgamated and the number of places increased to 120 3-5 year olds and 20 2-3 year olds. This will help the Council to meet its target of 1140 hours for all 3-4 year olds.

6.3 St Cuthbert’s Primary School

6.3.1 Under this proposal staff and children at St Cuthbert’s Primary will relocate to the new community campus at the beginning of session 2021/22 or as soon as possible thereafter.

6.3.2 The school name will remain the same.

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6.4 Preferred Option and Educational Statement

6.4.1 Preferred Options:

(1) to amalgamate Cairn Primary and Gardenrose Primary and their associated Early Years Centres, including two year old provision currently based at the Carrick Centre, to create a new non-denominational primary school which will form part of the new community campus. This will take effect from the beginning of session 2021/22 or as soon as possible thereafter, and

(2) to relocate St Cuthbert’s Primary to the new shared community campus with effect from the beginning of session 2021/22, or as soon as possible thereafter.

6.4.2 Educational Benefits Statement of the Proposal

The educational benefits of this proposal are set out below.

The vision for a new community campus for Maybole emerged from earlier consultation with the community. Once the community campus has been built it will include a range of facilities that can support early years, primary aged children, secondary aged young people and the community.

(1) What will be the impact on children from any affected schools?

a. South Ayrshire Council has the highest ambitions for all its children and young people. We strive to create facilities of the highest standard which are best placed to support children and young people in their learning. The learning environment, internally and externally are important factors in the learning process. South Ayrshire Council’s strategy for modernising the school estate has been developed through extensive consultation and engagement with a wide range of stakeholders including staff, parents, children and young people and the community. Collectively everyone wants the same for children and young people in that they should have access to the best learning facilities available.

b. The new community campus will be a more efficient educational arrangement for Maybole and provides an opportunity to reduce the amount of surplus education capacity within the town. It will ensure that children and young people and the community all have access to the most up-to- date educational and community facilities..

c. Although the designs for the new shared community campus have still to be developed, examples of the Council’s aspirations are available for everyone to see in projects such as the new Ayr Academy and Tarbolton Community Campus. Both projects represent creativity and flexibility in design which have been recognised as good practice at a national level. The buildings are more open, much brighter and naturally ventilated. The internal learning environment will be a much more pleasant place for learning and teaching and will better support the needs of children and young people in class groups, small work groups or individually.

d. The new campus will be closer for some children. The furthest distance a child may need to walk is 1.1 mile which is well within the qualifying walking distance for free school transport of 2 miles. Working in collaboration with other projects, improvements will be made to the main walking route from Maybole High Street to Kirkoswald Road which will encourage more 8 | P a g e

children and young people to walk to school. Walking to school improves the health and wellbeing of a child.

e. The relationships between children and young people that have developed under the current school arrangements can continue within the new campus arrangement. Being part of a larger school population will provide opportunities for children and young people to widen their peer group relations and make additional friends.

f. The external areas will be more than simply hard surface and grass with a range of external features that encourage learning and social interaction. Examples include outdoor classroom facilities, allotments for growing and social areas where children and young people can play in groups or simply sit and enjoy their time with friends.

g. The new campus will be fully accessible to people with mobility difficulties and additional support needs. This will help the Council’s aim to develop fully integrated services which meet the needs of all learners. All areas of the curriculum will be accessible and take account of the broad range of needs. In addition, children and young people with social and emotional difficulties will benefit from a learning experience that is more engaging and personalised.

h. All schools within the new campus will benefit from improved ICT infrastructure that will provide a platform for new and emerging technologies which can be used to support learning and teaching and the full use of GLOW (online education community for Scottish schools) to be realised for the benefit of all children and young people.

i. In additional to the benefits described in this section, children from St Cuthbert’s Primary will benefit from the opportunities of wider social integration that the campus will offer.

j. Purpose built outdoor facilities will support health and wellbeing by providing children and young people with the opportunity to become involved in a wider range of sporting activities. This will include the provision of two all weather- pitches one for football and one for rugby.

k. The new non-denominational school will have a greater teaching and early years complement and senior management structure compared to existing school arrangements. This will provide an opportunity for all staff to share good practice and to develop valuable and sustainable professional learning opportunities which will develop further as staff share their knowledge and experiences across the campus.

l. The new primary school will have a much larger roll which will provide the head teacher with greater flexibility in the deployment of their staff and resources to better meet the needs of all children.

m. The new Early Years centre will offer an increase in places for children and help the Council move towards offering 1140 hours per child. The new accommodation will be modern and more flexible in design and will be fully inclusive and accessible for children and may offer provision over 52 weeks rather than the current term time provision. The Early Years centre will enable families to come together to access training and appropriate parenting opportunities and develop community spirit. 9 | P a g e

(2) How will the proposal impact on future learners?

a. This proposal will ensure that future learners have access to modern accommodation, facilities and resources which can best support their learning needs. The flexible design of the new campus will help teachers to work together and develop new teaching methods that support A Curriculum of Excellence as it evolves.

b. The proposal also supports continuity and progression in children’s learning from age two to three through into primary school and then into secondary school.

(3) What is the community impact of the school?

a. South Ayrshire Council places a strong emphasis on school/community partnerships. The community campus will be much more than just an educational establishment and will be a building that the community as a whole can use and be proud of. The high quality facilities will support a wide range of activities which will enrich the communities they serve and the lives of learners and families. The facilities will encourage continuous engagement with learning and provide an accessible range of services and opportunities which will enrich the local community and lives of learners and their families.

b. The new community facilities will be available throughout the school day, evenings and weekends and will support a variety of community activities including rugby, football, indoor sports activities and community meetings. The accessible nature of the new facilities means there are fewer limitations on who can use the facilities which makes them available to a wider range of community users. In the provision of community facilities the Council will seek to maximise community access throughout the day.

(4) What is the impact on other children and young people in the Council area?

a. The facilities are a public asset which children and young people out-with Maybole can use. The new environment will be more attractive and welcoming and will encourage greater use of the facilities by all age groups resulting in a more efficient and sustainable public building. Schools within the Carrick cluster will be encouraged to make good use of the facilities at the new campus which will help strengthen the transition arrangements and help make the move from primary to secondary school much easier for children.

(5) Are there any other likely effects of the proposal?

a. The new campus is a more sustainable model for public facilities in Maybole. It will help reduce surplus public space within the town and lessen the competition between the various facilities.

b. The new community campus will minimise the revenue costs in relation to the existing four schools. These economies will arise from reduced management costs, reduced administrative costs, reduced property costs such as energy and utilities and reduced facilities management costs e.g. Janitation, cleaning and catering. Modern design specifications will be 10 | P a g e

used to create an efficient building design and utilisation. This will also free resources for the general benefit of all children and young people within South Ayrshire.

c. The new campus building will also remove the need for the Council to allocate significant funding to maintain the existing buildings which will release investment that can be redirected to other Council assets including schools.

d. Improvements will be made to the traffic management arrangements in and around the existing Carrick Academy School and will include better parking and drop off facilities for parents.

e. Other major projects are happening at the same time in Maybole and there is an opportunity for greater collaboration to ensure that the town gets the most from these projects and that they supplement one another. These projects include Maybole Town Centre Regeneration and the Maybole By- pass. Examples of the benefits that could arise from this collaboration are reduced traffic on Maybole high street and improvements to safe routes to schools.

(6) How does the authority intend to minimise or avoid any adverse effects that may arise from the proposal?

a. In 2012/13 the Council had extensive discussions with a wide range of stakeholders including staff, parents, children and young people and the community; to explore the potential within the community for change. Although no specific options where presented for consideration the idea for a community campus emerged from the discussions. This demonstrates the Council’s commitment to involve communities in shaping the services in their local area. Details of the earlier engagement can be found on the Council’s website at www.south-ayrshire.gov.uk/schools/future-needs. Further discussions have recently been held with the local parent councils and the previous engagement exercise help the discussions as the proposal did not come as a surprise. If the proposal is approved this commitment to involve stakeholders will continue throughout the design and delivery stages of the community campus project.

b. The building of the new community campus will be planned in such a way that any disruption to the education of young people at Carrick Academy will be kept to a minimum. The details of how this would be managed will form part of the project development and will be shared with everyone if the project is approved.

c. It will be essential to support the transition arrangements to the new community campus during the transition phase. A commitment will be undertaken to ensure that the full range of pupils needs are addressed and that any disruption to their education is kept to a minimum. The Council has management arrangements in place to support schools as they come together. These have been agreed by the Council and the relevant trade unions.

(7) Summary of benefits which the authority believes will result from implementation of the proposal:

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a. The new shared campus will ensure that all children and young people and the community benefit from a significantly better quality learning and teaching environment that meets the needs of all learners in the 21st century. Learning spaces will be designed to take account of Curriculum for Excellence and the transition from early learning into primary school and then into secondary school.

b. The community will benefit from a range of facilities that can be sustained and that will enrich the lives of all learners.

c. Children and young people and the community will benefit from increased confidence and a sense of being valued sufficiently to merit a significant investment in their learning and in the community’s facilities for learning and leisure.

d. The efficient use of the community facilities within Maybole will be significantly improved as surplus space is removed and better use of is made of the remaining facilities.

6.5 Transport

Free school transport will continue to be provided for entitled children and young people in accordance with South Ayrshire Council’s School Transport Policy. This takes account of statutory requirements and safe routes to school.

7 Staff

7.1 The teaching staff entitlement for the new non-denominational school and Early Years Centre will continue to be set in accordance with the approved Scheme of Delegation for Schools applicable at the time and agreed SNCT/JNCT circulars.

7.2 Teaching staff from Carrick Academy and St Cuthbert’s Primary will transfer to the new campus at the beginning of session 2021/22 or as soon as possible thereafter.

7.3 The local government school support staff for the schools will continue to be set in accordance with the approved Scheme of Delegation for Schools applicable at the time and the appropriate trade union agreements.

7.4 Janitorial, cleaning and catering staff will be combined to create a single facilities management team to support the new campus. The move to this model will be managed in accordance with the Council’s agreed policy on Managing Change.

8 Future of existing school buildings

Options for the existing primary school buildings/sites will be considered by the Council’s Asset Management Team and reported to Elected Members for consideration. The current Carrick Academy buildings will be demolished as part of the new community campus project. The works will be programmed to minimise any disruptions to the learning and teaching of young people.

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9 Financial Implications

School budgets within South Ayrshire Council are calculated in accordance with the Council’s framework for devolved school management set out in the Scheme of Delegation for Schools.

9.1 Revenue Budget Implications

The agreed revenue budgets for the Maybole schools and indicative budgets for the schools once the new community campus is operation are set out in the table below.

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Table: Revenue impact of proposals

Budget 2017/18 budgets Revised budgets Variance St St Carrick Cairn Gardenrose Cuthbert's Total Carrick New Cuthbert's Campus Total Academy Primary Primary Primary Budget Academy Primary Primary budget Budget Early Years budget 0 98,098 222,766 0 320,864 0 320,864 0 320,864 0 Teachers budget 2,062,693 411,109 477,831 166,048 3,117,681 2,062,693 823,437 166,048 3,052,179 -65,503 APT&C budget 262,681 73,636 72,785 40,681 449,784 262,681 146,422 40,681 449,784 0 Property budget 609,070 187,482 218,378 43,284 1,058,213 1,342 517 100 819,739 821,698 -236,515 Supplies budget 31,715 3,522 7,778 1,547 44,563 31,715 8,375 1,547 41,637 -2,925 Transport budget 2,179 83 504 632 3,398 2,179 485 632 3,296 -102 Administration budget 57,542 1,657 1,235 1,554 61,989 57,542 3,340 1,554 62,436 447 Payments to Agencies budget 5,891 2,489 3,217 2,118 13,715 5,891 3,019 2,118 11,028 -2,687 - Income budget -96,222 -13,318 -30,925 -298 -140,763 0 0 0 140,763 -140,763 0 Total budget 2,935,549 764,759 973,570 255,566 4,929,444 2,424,044 1,306,459 212,680 678,975 4,622,159 -307,285

9.1.1 It is estimated that this proposal will result in a reduction in the revenue budgets for the schools of approximately £300k. This is mainly due to a reduction in facilities management costs, building maintenance and teacher’s costs. The above costs are indicative at this time. Detailed costs will be determined as part of the annual budget process and once designs for the new campus are available.

9.1.2 Any expansion of the Early Years service to achieve the Scottish Governments requirements to offer parents 1140 hours per child will be the subject of a separate report to the Leadership Panel for consideration. This will include the revenue implications of any expansion.

9.1.3 The above budgets do not take account of any costs associated with the retention of the existing primary school buildings.

9.1.4 The non-domestic rates for the new campus will be calculated if the proposals are approved and once any designs have been completed.

9.1.5 Detailed budgets relating the proposed closure of Cairn Primary and Gardenrose Primary and their associated Early Years Centre is shown in Appendix 5.

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9.1.6 Any annual change in the school revenue budgets due to fluctuating school rolls will be managed as part of the Council wider roll adjustment exercise when all school budgets are adjusted to reflect actual increases or decreases in their rolls. This will also take account of other education factors and efficiency measures managed through the Council’s agreed budget process.

9.2 Capital Budget Implications

The new shared community campus is estimated to cost £42m. If approved this project will be the single biggest project undertaken by South Ayrshire Council to date. A new round of support funding for new schools is anticipated from the Scottish Government in continuation of the Schools For the Future Programme. The exact timing of this is uncertain, however in anticipation of this, a draft bid will be prepared for the Maybole Community Campus project ready to be submitted.

10.0 Consultation Process

This proposal is being issued for consideration under the Schools (Consultation)(Scotland) Act 2010 and the Education (Scotland) Act 1980. The following stages are covered by the Acts.

10.1 Consideration by the Leadership Panel with the responsibility for education

The decision to publish this proposal document and follow the consultation procedures set out in the Schools (Consultation)(Scotland) Act 2010 was taken by the Council’s Leadership Panel on 13th February 2018.

10.2 Consultees and distribution of the Proposal Document

The proposal document will be placed on the Council’s web site at www.south- ayrshire.gov.uk/consultations and copies of the proposal document will be made available to the consultees listed below, free of charge, as prescribed by the Act. Copies of the proposal document will be available from Carrick Academy, Cairn Primary, Gardenrose Primary, St Cuthbert’s Primary, Council Offices, County Buildings, Ayr; Maybole Library, Carrick Centre, Maybole; Maybole Swimming Pool, Maybole Town Hall and Maybole Customer Contact Centre.

 The Parent Council of the schools affected  The parents of children at the affected schools  Parents of children expected to attend the affected schools within 2 years of the date of publication of this proposal document  Children affected by the proposal  The teaching and support staff at the affected schools  The trade union representatives of the above staff  The Community Council  Community users of the affected schools  The constituency MSP  List MSP’s for the area  The Constituency MP  Diocese of Galloway  Religious representatives associated with the schools

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10.3 Length of Consultation Period

The consultation process will begin on Monday, 19th February 2018 with the proposal document being published on the Council’s website at www.south- ayrshire.gov.uk/consultations. An advert will also be placed in the appropriate local newspaper the same week and the consultation will cease on Friday 20th April 2018. This allows for a consultation period in excess of the 30 school days required by statute.

10.4 Public Meetings

The following public meetings have been arranged at which officers from the Council will be in attendance to explain the proposal and offer an opportunity to attendees to ask any questions, state their views or raise points of clarification.

Cairn Primary School: Tuesday 20th March 2018 at 7.00pm Gardenrose Primary School: Wednesday 21st March 2018 at 7:00pm St Cuthbert’s Primary School: Thursday 22nd March 2018 at 7:00pm

A summary note of the views expressed at the public meetings will be recorded as part of the consultation process.

10.5 Involvement of Education Scotland

A copy of the proposal paper and the dates of the public meeting have been sent to Education Scotland, who are responsible for inspection and review of schools. Education Scotland will also receive a copy of any relevant written representations that are received by the Council from any person during the consultation period or, if Education Scotland agree, a summary of them. Education Scotland will also receive a summary of any points made to the Council at the public meetings that will be held and, as available (and so far as otherwise practicable), a copy of any other relevant documentation. Education Scotland will then prepare a report on the educational aspects of the proposal not later than 3 weeks after the Council has sent them all representations and documents mentioned above. However, for the avoidance of doubt, the 3 week period will not start until after the consultation period has ended. In preparing their report, Education Scotland may visit the affected schools and make such reasonable enquiries of such people there as they consider appropriate and may make such reasonable enquiries of such other people as they consider appropriate.

The most recent Education Scotland reports for all Maybole schools are available at www.educationscotland.gov.uk.

10.6 Note on Corrections

If any inaccuracy or omission is discovered in this proposal document either by the Council or any person, the Council will determine if any relevant information has been omitted and/or if there has been an inaccuracy. It will then take appropriate action which may include the issue of a correction or the reissuing of the proposal paper or the revision of the timescale for the consultation period. In that event, relevant consultees and Education Scotland will be advised.

10.7 Preparation of the Consultation Report

Following the consultation process described above the proposal will then be reviewed by the Educational Services Directorate, taking into account the Education Scotland report, written representations received and oral representations made by 16 | P a g e

any person at the public meetings. A consultation report containing the information required by Section 10 of the 2010 Act will be prepared. The report will contain a record of the total number of written representations made during the consultation period, a summary of the written representations and a summary of the oral representations made at the public meeting. The directorate will also provide a response to the Education Scotland report as well as any written or oral representations it has received. A copy of the Education Scotland Report will also be included along any other relevant information together with details of any alleged inaccuracies or omissions and how these have been dealt with. The report will also contain a statement explaining how it complies with the requirement to review the proposal in light of the Education Scotland report and representations (both written and oral) that the Council received.

The consultation report will be published on the Council’s website and made available for further consideration for a period of 3 weeks. The publication of this report is required under the consultation legislation but it not available for comment or further response.

10.8 Decision

This report will be submitted to the meeting of South Ayrshire Council on Thursday, 28th June 2018 for consideration and a decision on whether or not to accept the proposals in whole or in part.

10.9 Scottish Ministers Call-in

After the consultation process is completed, Section 15 of the Schools (Consultation)(Scotland) Act 2010 allows Scottish Ministers to call in a closure proposal. The Council must notify Scottish Ministers of a closure decision within 6 days of the decision being made (including the day on which it was made).

Scottish Ministers have a 8 week period from the date of that final decision to decide if they will call-in the proposal. Within the first 3 weeks of that 8 week period, the Scottish Ministers will take account of any relevant representations made to them by any person. Until the outcome of the 8 week call-in process has been notified to the Council, they will not proceed to implement the proposal approved at stage 10.8 above. If the Scottish Ministers call-in the proposal, they may refuse to consent to the proposal or may grant their consent to the proposal subject to conditions or unconditionally. Until the outcome of the call-in has been notified to the Council, they are unable to proceed to implement the proposal.

If a decision is made to call-in the closure proposals, Scottish Ministers must refer the closure proposal to the Convener of the School Closure Review Panels. The Convener is required to constitute a School Closure Review Panel to review the proposal within 7 days of the proposal being referred to them.

A Panel is required to notify the education authority of its decision within 8 weeks of the Panel being constituted.

Further information about School Closure Review Panels can been obtained from www.scrp.scot.

The Education Authority or any relevant consultee in relation to a closure proposal (listed in Schedule 2 to the Act) may make an appeal, on a point of law, to the sheriff against a decision of a School Closure Review Panel, under section17D of the Act.

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10.10 Referral to Scottish Minister

In the event that the proposed relocation of St Cuthbert’s Primary is approved, the Council is required in terms of Section 22D of the Education (Scotland) Act 1980 to refer the decision to the Scottish Minister for consent, where the church or denominational body concerned disagrees with the proposal. After consultation with the authority and the church or denominational body, if Ministers are satisfied that the proposal if implemented would result in a significant deterioration for pupils in the local authority area (or to pupils belonging to the area of another authority) in the provision, distribution and availability of school education in denominational schools compared with the provision, distribution and availability of school education in other public schools, consent to the proposal must be withheld.

11.0 Responding to the Proposal

11.1 Interested parties are invited to respond to the proposal and send any written submissions to the Director of Educational Services, South Ayrshire Council, Wellington Square, Ayr KA7 1DR or e-mail to maybolecampus.consultation@south- ayrshire.gov.uk, no later than Friday, 20th April 2018. A response form is attached as Appendix 6 and can also be accessed at www.south-ayrshire.gov.uk/consultations and completed online.

11.2 Data Protection Act 1998

Those sending in a response, whether by letter or electronically should note that personal information i.e. name, address and contact details will not be made available publicly. Only staff involved in the management and administration of the consultation exercise, including Education Scotland and the Elected Members of the Council will be given access to that information. An anonymised summary of the responses will be published on the Council’s website for information.

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12.0 Other Languages

This document can also be made available in other formats languages.

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Appendix 1

Map showing the location of Cairn Primary and its catchment area and the location of Gardenrose Primary and its catchment area

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Appendix 2 Maybole Primary Schools – Projected Rolls

St St Cairn Cairn Gardenrose Gardenrose Cuthbert’s Cuthbert’s Primary Primary Primary Primary Primary Primary Year (excl. (incl. (excl. (incl. (excl. (incl. housing) housing) housing) housing) housing) housing)

2015 117 117 179 179 31 31 2016 122 123 187 188 24 25 2017 123 127 194 202 25 28 2018 125 137 184 198 23 29 2019 121 147 182 200 27 36 2020 122 164 189 215 29 41 2021 119 180 188 224 27 43 2022 123 202 187 233 28 47 2023 115 209 182 242 28 50 2024 115 222 182 248 28 52 2025 115 223 182 252 28 53 2026 115 224 182 256 28 54

Carrick Academy – Projected Rolls

Carrick Carrick Academy Academy Year (excl. (incl. housing) housing)

2015 462 462 2016 443 448 2017 418 431 2018 407 432 2019 398 436 2020 412 465 2021 424 497 2022 430 522 2023 437 549 2024 441 572 2025 445 594 2026 447 608

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Appendix 3

Map showing the location of St Cuthbert’s Primary and its catchment area

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Appendix 4 Map showing the proposed location of the new community campus

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Appendix 5

Budget information relating to the proposed closure of Cairn Primary and Gardenrose Primary and their associated Early Years Centres.

Indicative Cairn Gardenrose budget Indicative Primary Primary for new budget Budget Budget ND for Account Description 2017/18 2017/18 Primary Campus Salaries – Teachers 36,121 36,121 72,241 0 Salaries - Cover (ST Sickness) 928 928 1,856 0 Salaries - Nursery Assistants 37,112 121,885 158,997 0 Superann – Teachers 6,213 6,213 12,425 0 Superann - Nursery Assistants 7,130 23,429 30,559 0 NIC – Teachers 3,872 3,872 7,745 0 NIC - Nursery Assistants 1,752 8,945 10,697 0 Repairs & Maint - Health & Safety 0 16 16 0 Hire Of Premises 0 12,000 12,000 0 Accom Costs - Council Property 3,410 6,820 10,230 0 General Equipment 935 1,227 2,162 0 Furniture Costs 150 0 150 0 General Materials 0 1,000 1,000 0 Laundry 30 0 30 0 Other Supplies & Services 200 0 200 0 Empl'S Car Allow.Mileage(Cas) 68 135 203 0 Printing Costs 20 25 45 0 Photocopying Charges 70 85 155 0 Telecomms - Recurring Charges 63 64 127 0 Other Administrative Costs 25 0 25 0 Total Early Years budget 98,098 222,766 320,864 0 Salaries – Teachers 315,477 368,527 634,503 0 Salaries - Cover (ST Sickness) 5,423 6,231 10,705 0 Salaries - Daily Teachers (SS) 224 0 1,224 0 Salaries - Cover (Staff Develop) 2,198 1,065 331 0 Superann – Teachers 54,262 63,387 109,134 0 NIC – Teachers 33,525 38,622 67,540 0 Total Teachers budgets 411,109 477,831 823,437 0 Salaries - School Clerical 20,765 26,994 47,759 0 Salaries - School Auxiliaries 37,767 33,432 71,198 0 Superann - School Clerical 3,972 5,162 9,135 0 Superann - School Auxiliaries 7,223 3,972 11,195 0 NIC - School Clerical 1,725 1,461 3,185 0 NIC - School Auxiliaries 1,819 1,398 3,217 0 First Aid Allowance 366 366 732 0 Total Local Govt Employee budgets 73,636 72,785 146,422 0 Burglar Alarms/ Security Systems 183 183 0 337

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Indicative Cairn Gardenrose budget Indicative Primary Primary for new budget Budget Budget ND for Account Description 2017/18 2017/18 Primary Campus Repairs & Maint - Health & Safety 150 150 200 0 Janitors OT - School Lets 317 317 317 0 Litter Uplift 3,240 4,895 0 11,305 Routine Grounds Maintenance 95 1,991 0 11,487 Electricity 9,380 7,752 0 56,749 Gas 10,713 9,940 0 68,857 Non-Domestic Rates 19,222 41,328 0 183,674 Water & Sewerage – Metered 2,691 4,521 0 18,998 Hire Of Premises 0 0 0 1,080 Building maintenance 16,290 39,830 0 0 Janitation & Cleaning 38,627 36,810 0 282,252 Catering 86,573 70,661 0 185,000 Total Property budgets 187,482 218,378 517 819,739 General Equipment 1,598 3,934 5,121 0 General Equipment 1,224 1,815 3,010 0 Furniture Costs 500 100 0 0 Books 0 1,809 244 0 School Library Resources 200 120 0 0 Total Supplies budgets 3,522 7,778 8,375 0 Empl'S Car Allow.Mileage(Cas) 83 504 485 0 Total Transport budgets 83 504 485 0 Printing Costs 150 150 200 0 Photocopying Charges 118 179 298 0 Telecomms - Recurring Charges 613 322 921 0 Postage Costs 254 179 342 0 Training Courses 0 0 1,224 0 School Board - Clerks Fee 166 166 166 0 Periodicals & Publications 64 0 0 0 Membership Fees & Subscription 42 42 42 0 Television Licences 147 147 147 0 Hospitality 53 0 0 0 Payment To Chaplains/ Churches 50 50 0 0 Total Administration budgets 1,657 1,235 3,340 0 Use of Leisure Facilities 652 1,258 922 0 Other Local Authorities – General 1,301 1,301 1,301 0 Vol Orgs - Pupil/ Student School Activity 536 658 796 0 Total Payments to Agencies budgets 2,489 3,217 3,019 0 Accommodation Charge To Users -3,410 -6,820 0 -10,230 Catering -9,361 -23,653 0 -120,694 Lets -547 -452 0 -9,840 Total Income budgets -13,318 -30,925 0 -140,763 Total 764,759 973,570 1,306,459 678,975

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Director of Appendix 6 Educational Services County Buildings Wellington square Ayr KA7 1DR

Proposed Maybole Community Campus (involving the proposed closure and amalgamation of Cairn Primary, Gardenrose Primary and Early Years Centres; and the proposed relocation of St Cuthbert’s Primary)

RESPONSE FORM

This form can be completed online at www.south-ayrshire.gov.uk/consultations or sent to the above address no later than 20th April 2018.

Name: Address:

Please place an X in the appropriate box below which indicates your preferred response.

Carrick Academy

Cairn PS Parent/Carer Staff Pupil Other Gardenrose PS

St Cuthbert’s PS Other (please state)

Summary of proposal (Please refer to the proposal document for full details) South Ayrshire Council is proposing to build a new community campus within the grounds of Carrick Academy. The new campus will include Carrick Academy, St Cuthbert’s Primary and the amalgamation of Cairn Primary and Gardenrose Primary as a new non-denominational primary school. The new campus will also have a range of state of the art learning and leisure facilities and will open at the beginning of session 2021/22 or as soon as possible thereafter.

Yes No Do you agree with the proposal to create a new community campus for Maybole schools? No preference

Yes No Do you agree with the proposed closure and amalgamation of Cairn Primary and Gardenrose Primary? No preference

Yes No Do you agree with the proposed relocation of St Cuthbert’s Primary? No preference

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Do you think that the option of including sports and leisure facilities Yes No (including a swimming pool) within the new campus should be explored? No preference

Yes No Do you agree that the early years provision should be available on a 52 week basis? No preference

Please use this space for any additional comments

Data Protection Act 2010. Your response may form part of the report to the Council for consideration and therefore the details of your response may be made available for public inspection. Your personal details (name, address and contact details) will not be made available.

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