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CRESCENTA VALLEY WATER DISTRICT BOARD of DIRECTORS - STAFF REPORT Action Item No

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CRESCENTA VALLEY WATER DISTRICT BOARD of DIRECTORS - STAFF REPORT Action Item No CRESCENTA VALLEY WATER DISTRICT 2700 Foothill Boulevard La Crescenta, California Agenda for the Regular Meeting of the Board of Directors of the Crescenta Valley Water District to be held on February 13, 2018 at 7:00 p.m. Posted: February 9, 2018 at 3:00 p.m. Any written materials distributed to the Board in connection with this agenda will be made available at the same time for public inspection at the District office located at the above address. Call to Order and Determination of Quorum Pledge of Allegiance Adoption of Agenda Public Comments At this time the public shall have an opportunity to comment on any non-agenda item relevant to the subject matter jurisdiction of the Board. This opportunity is non-transferable and speakers are limited to one three (3) minute comment. Foothill Municipal Water District Report 1. Report on activities at Foothill Municipal Water District. Consent Calendar 1. Consideration and approval of the Minutes of the Adjourned Regular Meeting on January 23, 2018. 2. Consideration of attendance at the 2018 ACWA Spring Conference to be held May 8- 11, 2018 in Sacramento, CA. Action Calendar The public shall have an opportunity to comment on any action item as each item is considered by the Board prior to action being taken. This opportunity is non-transferable and speakers are limited to one two (2) minute comment. 1. FY 2018/19 Capital Improvement Project Program – Discussion of Proposed Budget for the FY 2018/19 Capital Improvement Project (CIP) program. 2. District Staffing – Discussion and possible action regarding the District’s short term staffing goals. 3. FY 2018-19 Water and Wastewater Budgets – Discussion of draft Water and Wastewater Budgets. 4. Ballot for LAFCO Special District Representative and Alternate Representative Election – Consideration and motion to cast the District’s ballot for the LAFCO Special District Representative and Alternate Representative election. 5. Discussion of Committee Assignments – Discussion regarding the 2018 Committee assignments. Information Items Written Communications to District/Board of Directors Crescenta Valley Water District February 13, 2018 Regular Meeting, Board of Directors Page 2 General Manager’s Report Attorney Report Reports of Committees • Engineering Committee • Finance Committee • Employee Relations Committee • Policy Committee • Community Relations/Water Conservation Committee • Emergency Planning Committee Director’s Oral Reports Report on issues, meetings, or activities attended by Directors. Closed Session Conference with Legal Counsel – Anticipated Litigation • Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: One case. Public Employee Discipline/Dismissal/Release Public Employee Appointment • Title: General Manager Board Members' Request for Future Agenda Items Adjournment g:\management\agenda\regular\17-18\02132018ra.doc CRESCENTA VALLEY WATER DISTRICT ADJOURNED REGULAR MEETING, BOARD OF DIRECTORS January 23, 2018 Pursuant to the order of the Board of Directors of the Crescenta Valley Water District, made at the Regular Meeting of January 9, 2018, an Adjourned Regular Meeting was held on January 23, 2018, at 7:00 p.m. at the District office at 2700 Foothill Blvd., La Crescenta, California, with President James D. Bodnar presiding. At roll call, the following Directors and staff members were present: Directors: James D. Bodnar Michael L. Claessens Kerry D. Erickson Kenneth R. Putnam Judy L. Tejeda Attorney: Thomas S. Bunn General Manager: Thomas A. Love Secretary-Treasurer: Ron L. Mitchell District Engineer: David S. Gould Others Present: Wendy Holloway, Customer Accounts Supervisor James Lee, Accountant Dennis Maxwell, Superintendent Kathy Ross, FMWD Director PLEDGE OF ALLEGIANCE President Bodnar opened the meeting by leading the Board and staff in reciting the Pledge of Allegiance. ADOPTION OF AGENDA It was moved by Director Tejeda, seconded by Director Claessens and carried by a 5-0 vote that the Agenda for the Adjourned Regular Meeting of January 23, 2018 be adopted as presented. PUBLIC COMMENT – None FOOTHILL MUNICIPAL WATER DISTRICT REPORT – Ms. Kathy Ross reported MWD gave a presentation on Ground Water Recharge and Stormwater. Also they still have good water conservation in the FMWD member agencies. Rain barrels continue to be big rebates, however, toilet rebates are down, and turf rebates have slowed down. CONSENT CALENDAR It was moved by Director Tejeda, seconded by Director Claessens and carried by a 5-0 vote to approve the Minutes of the Regular Board Meeting held on January 23, 2018. It was moved by Director Tejeda, seconded by Director Erickson and carried by a 5-0 vote to ratify the disbursements for December 2017. Crescenta Valley Water District January 23, 2018 Adjourned Regular Meeting, Board of Directors Page 2 Payment of demands against the Crescenta Valley Water District on or before December 31, 2017 the same having been approved by the General Manager, Thomas A. Love, and heretofore paid, be ratified and approved subject to audit, in the aggregate sum of Nine Hundred Eighteen Thousand, Five Hundred Thirty Three Dollars and Fifty Eight cents (918,533.58), which is composed of the individual items set forth herein. It was moved by Director Erickson, seconded by Director Tejeda and carried by a 5-0 vote to approve Director Claessens attendance at the Sustainable Groundwater Planning in California conference on February 5-6, 2018 in Los Angeles. ACTION CALENDAR Acceptance of Audited Financial Statements for Fiscal Year 2016-17 – Ms. Renee Graves and Ms. Leslie Ward from Clifton Larson Allen LLP, discussed the Management Letter sent to the Board of Directors and reviewed the draft financial statement for FY 2016-17. They said the Management Letter didn’t identify any areas of concern and gave an unqualified opinion on the financial statements. This means that they feel the statements present fairly the financial position of the District and that readers can rely on the information presented. The Board of Directors asked questions and discussed the audit. Following discussion: It was moved by Director Tejeda, seconded by Director Claessens and carried by a 5-0 vote to accept the Audited Financial Statements for Fiscal Year 2016-17. Discussion on Estimate of Water Demand for FY2018-19 Budget – Mr. Gould reported as staff begins the budget process for the FY 2018-19, the key element is the estimate of water demand. He said staff has reviewed past year water usage, anticipated weather conditions, availability of local ground water and the status of the local economy to estimate water demand projections for FY 2018-19, and the next 5 to 10 years. He also discussed the FY 2017-18 projections and the FY 2017-18 actual water demands. INFORMATION ITEMS – None WRITTEN COMMUNICATIONS TO DISTRICT – None REPORTS OF PERSONNEL GENERAL MANAGER – Mr. Love reported the Plant Coordinator position has been filled internally by Darlene Telles, who is currently the Customer Service Clerk, and that we have started the process to fill the Customer Service Clerk position. ATTORNEY – Mr. Bunn reported on AB623, which is a bill to fund clean water for low income communities via tax on water use. ACWA strongly opposes, but agreed we need to fund the clean water for low income communities and proposed different ways to fund it with some money from the general fund and some money from the federal fund. The Governor has strongly implied he is going to include a water tax in the budget trailer bill which will not go through the usual committee process, but just gets voted on. He also reported on the Coachella Valley court case with the Indian tribes where the tribes are now coming forward to insist on their water rights. Crescenta Valley Water District January 23, 2018 Adjourned Regular Meeting, Board of Directors Page 3 REPORTS OF COMMITTEES Engineering Committee – Director Putnam reported that the Committee met on January 18, 2018 and discussed Groundwater Wells and Well Capacity, Water Production for FY 18/19, Automated Meter Infrastructure (AMI), FY 17/18 CIP Projects and FY 18/19 Preliminary CIP Program. Finance Committee – Director Bodnar reported that the Committee had not met; however a meeting will be scheduled as needed. Employee Relations Committee – Director Erickson reported that the Committee will meet on January 26, 2018 at 9:00 a.m. Policy Committee – Director Tejeda reported that the Committee met on January 18, 2018 and reviewed the Meter Reading procedures and how leak adjustments are calculated. Community Relations/Water Conservation Committee – Director Erickson reported that the Committee had not met; however, a meeting will be scheduled as needed. Emergency Planning Committee – Director Bodnar reported that the Committee had not met; however a meeting will be scheduled as needed. Executive Committee – Director Bodnar reported that the Committee met on January 23, 2018 at 6:00 p.m. and went into a closed session. DIRECTORS ORAL REPORTS Director Bodnar – No Report Director Claessens – No Report Director Tejeda reported last week she attended the Energy Water Green Living conference. She said there were good speakers, and it was very worth her while. Director Putnam – No Report Director Erickson – No Report CLOSED SESSION – No Reportable Action ADJOURNMENT There being no other business to come before the Board, at 9:27 p.m.it was moved by Director Tejeda, seconded by Director Erickson and carried by a 5-0 vote that the meeting be adjourned to February 13, 2018, 2017 at 7:00 p.m. APPROVED ________________________________ ________________________________ James D. Bodnar Ron L. Mitchell President Secretary-Treasurer CRESCENTA VALLEY WATER DISTRICT BOARD OF DIRECTORS - STAFF REPORT Action Item No. 3 To: Honorable President and Members of the Board of Directors February 13, 2018 From: David S. Gould. P.E. – District Engineer Subject: Discussion of FY 18/19 Capital Improvement Project Program Budget ACTION ITEM: FY 18/19 Capital Improvement Project Program – Discussion of Proposed Budget for the FY 18/19 Capital Improvement Project (CIP) program.
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