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POLICE STATION MANAGEMENT (From the Academic Year 2016-17)

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POLICE STATION MANAGEMENT (From the Academic Year 2016-17) MANONMANIAM SUNDARANAR UNIVERSITY DIRECTORATE OF DISTANCE & CONTINUING EDUCATION TIRUNELVELI 627012, TAMIL NADU B.A. CRIMINOLOGY & POLICE ADMINISTRATION - III YEAR DJR3C - POLICE STATION MANAGEMENT (From the academic year 2016-17) Most Student friendly University - Strive to Study and Learn to Excel For more information visit: http://www.msuniv.ac.in DJR3C - POLICE STATION MANAGEMENT Unit-I: Duties and Responsibilities of Station house officer Overview of Duties and Responsibilities of Station house officer: Maintenance of General Diary, Registration of Cases-Procedure for Registration of FIRs, Maintenance of Case Diary Files, Enquiry into cognisable Complaints and petitions. Unit-II: Management of Man Power Delegation of duties to staff – Various duties to be performed in a Police Station by Police station staff – Rotation of duties among Constables and Heat Constables. Training of staff. Unit-III: Station Management Management of station property and accounts – Maintenance of the building premises – Periodical repairs to be undertaken – Security of the premises. Maintenance of arms and securing arms and ammunition. Unit-IV: Maintenance of Police Station Records Crime Records – Part I to V., Mo Index, Ex-Convict Register etc. Registers relating to Maintenance of Law and order. Registers relating to registration of cases: Arrest and search of accused, FIR index, Arrest Card, Bails Bonds, P.S.R. etc. Unit-V: Prevention, Detection of crime and Maintenance of Law and order Beats – division of police station into different beats – Marching and receiving of beats- beat books and patta books. Patrolling – Various types of patrols - foot patrols, cycle patrols, patrolling in vehicles Surveillance of bad characters. Collection of Intelligence regarding Law and Order problems through various sources- visits to villages. Action to be taken in case of L&O problems – Mobilization of force – informing authorities – dispersal of crowd etc. REFERENCES 1. Diaz, S.M., (1976), New Dimensions to the Police Role and Functions in India, Published by the National Police Academy, Hyderabad. 2. Krishna Mohan Mathur, (1994), Indian Police, Role and Challenges, Gyan Publishing House, New Delhi. 3. Nehad Ashraf, (1992), Police and Policing in India, Common Wealth Publishers, New Delhi. 4. Parmar M.S., (1992), Problems of Police Administration, Reliance Publishing House, New Delhi. 5. Police Standing Order : Volume 1 to IV. 6. Sethi, R.B., (1983), The Police Acts, Law Book Co., Allahabad. 1 Police Station Management B.A. Criminology & Police Administration (DD & CE) Compiled by Dr. R. Sivakumar Assistant Professor Department of Criminology and Criminal Justice, MSU 2 POLICE STATION MANAGEMENT Duties and responsibilities of Station House Officer Overview of Duties and Responsibilities of Station house officer Police Station Police Station means any post or place declared generally or specially by the State Government, to be a Police Station, and includes any local area specified by the State Government (S.2 (S) Cr.P.C. 1973). The ideal Police Station is one which is perceived by the general public as a safe place where any person can walk in fearlessly to seek redresses. (D.O. No. 27011/13/99-P.F.III dated March 30, 2000 of the Home Secretary, Government of India). SHOs of Police Stations The internal management of a police station includes man management, management of the equipment and buildings, management of crime, peace and order in the area, maintenance of records, public relations and cooperation with maithri committees, liaison with village secretaries, and other departments of the Government. The SHO as the head of the police station is responsible for building up of the image of the police by maintaining good public and community relations and at the same time maintaining discipline in the subordinate staff. The functions, duties and responsibilities of SHO who is either an Inspector or SI shall, in addition to duties detailed in Chapter 5, be as follows: Supervision of the allotted work and duties of general and beat detachments; Maintenance of discipline of the police officers of all ranks; Conduct of drill, physical training and inspection of the kit personally; Holding of training classes and implementation of on-the-job training programmes and catechism; Scrutiny of records of each beat, check of night beats twice a week and personal patrol, Supervising those on duty in his jurisdiction when not dealing with a situation. Visit the detective police station and central crime station, if any, frequently, meet and extend support and cooperation to his counterparts in those stations; Make all police and bandobust arrangements for public gatherings, fairs, festivals, Processions, on a proper assessment of the situation each time; Communication of information by fastest means of all important or sensational events to the ACP/DSP and SP/DCP concerned; Acquire intimate knowledge of the area and its problems, the unruly elements and population in general. 3 Take timely and appropriate preventive action and for the effective control of the bad characters and persons from whom breach of peace is anticipated by the effective use of sections 107 to 110 of the CrPC and other laws; Arrange effective beat system and patrols to prevent offences and to collect information. Build and maintain good public relations. Organise and maintain liaison with the maithri committees in various localities and enlist their participation, cooperation and support in the functions of the police. Advise, instruct and support the police officers of the beat area to build and maintain similar liaison with the maithri committees and their members. Where the SHO is an Inspector the SIs shall have the functions and duties as shown below in addition to their duties. To be in-charge of 3-5 beats or general detachments or police station; To be in-charge of general or traffic detachment or station administration including guards as allotted by the SHO Inspector; Responsible for direct supervision, guidance and leadership in the field as well as in the Police Station to the police officers attached to the beats or the detachments committed to his care; Maintenance of all records and diaries prescribed for various segments of the Police Stations of which he is in charge; Maintenance of station house general diary in the absence of Inspector SHO; Investigation of cases; Prompt visits to the scene of offence, or trouble, preservation of the scene and handling of the situation; To keep SHO informed of all work, situations and duties performed from time to time. any other duty ordered to be performed by the SHO. Sub Inspector (Station House Officer) Duties : It shall be the duty of the SHO to use his best endeavours and ability to prevent crimes, preserve peace, apprehend disorderly and suspicious characters, to investigate and detect offences, bring the offenders to justice, collect and communicate intelligence effecting public peace and promptly obey and execute all orders lawfully issued. The Sub-Inspector in charge of a Police Station is fully responsible for the Police Administration of his charge. The Sub- Inspector is an important and vital functionary in the police department. He shall be responsible for proper management of the station and optimum utilization of the resources and facilities 4 available. It shall be his duty to manage the staff and work of the police station in accordance with the law and rules and to make the police station a place where the needy public gets necessary and immediate response. The image of the police department basically reflects on the conduct and behaviour of the Sub-Inspector and his staff in the station, as it is at that point, public has a direct access with the police. The Sub-Inspector and his staff should behave politely and courteously with the public giving an impression of friendly approach. Active co-operation from Citizen Committees shall be solicited in the matters of L&O, crime prevention etc. All illegal methods or ill treatments against persons should be avoided at all costs giving way to an impression to the public that the police are there to extend their helping hand in the discharge of their duties. The Sub-Inspector must respect human values and human dignity and should know that powers are vested in him to discharge his duties legitimately but not to arrogate to satisfy his ego and vanity. If he crosses his limits he will be doing so at his risk as the department will not come to his rescue. He should assign duties to his staff and personally ensure that these duties are correctly performed. He shall take measures for the prevention of crime, for the preservation of peace, for speedy investigation and prosecution of cases. When more than one Sub-Inspector is employed in a police station, which is headed by a Sub- Inspector, the junior officer shall act in accordance with the orders of seniority. He shall maintain a notebook in which he will write then and there his daily movements and activities in discharge of his duties. The completed notebook will be retained for 3 years with the station records. He will hand over his current notebook to his successor when he goes on transfer. He shall acquire full local knowledge and will become acquainted with the people of his station limits, especially the village secretaries and panchayat officials, and will also enlist their co-operation in prevention of crime and breach of peace. He should also involve various Committees in this regard. The SHO shall normally visit all the villages and localities in towns in his jurisdiction once a quarter. Passing through a village with out doing the work cannot be treated as a visit. The duties of officer in charge of a police station are set out in the Police Acts and CrPC. They broadly relate to maintenance of law and order, prevention and detection of crime, investigation and prosecution of offences etc., etc.
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