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City of Mandan Departments AGENDA MANDAN CITY COMMISSION MARCH 3, 2020 ED “BOSH” FROEHLICH MEETING ROOM, 1111111 MANDAN CITY HALL C ITY OF 5:30 P.M. MANDAN www.cityofmandan.com WHERE THE WEST BEGINS A. ROLL CALL: 1. Roll call of all City Commissioners. B. APPROVAL OF AGENDA: C. MINUTES: 1. Consider approval of the minutes from the February 18, 2020 Board of City Commission regular meeting. D. PUBLIC HEARING: 1. Consider approval of the first consideration of Ordinance 1335 related to zoning application procedures E. BIDS: F. CONSENT AGENDA: 1. Consider approval of a funding assistance application through the N.D. Department of Commerce for census outreach. 2. Consider proclaiming March 2020 Colorectal Cancer Awareness Month in Mandan ND. 3. Consider approval of the NDDOT Bridge Inspection and Load Rating Services Agreement. 4. Consider approval of an Engineering Service Agreement with KLJ for the Downtown Street Improvement District, #217. G. OLD BUSINESS: 1. Consider entering into an agreement with Condrey and Associates for completion of a salary study that encompasses all City of Mandan departments. H. NEW BUSINESS: 1. Consider appointments to the Mandan Youth Commission. 2. Consider approval of the resolutions and supporting documents necessary for Street Improvement District No. 215A, Project No. 20-04 (Public Works Parking Lot). 3. Consider approval of the resolutions and supporting documents necessary for Street Improvement District No. 215B, Project No. 20-05 (Grounds Maintenance). Agenda Mandan City Commission March 3, 2020 Page 2 of 2 4. Consider approval of the resolutions and supporting documents necessary for Street Improvement District No. 218, Project No. 2019-12 (Northwest Area). I. RESOLUTIONS AND ORDINANCES: 1. Consider approval of a resolution adopting the Arrive 2045 Metropolitan Transportation Plan (MTP) J. OTHER BUSINESS: 1. Census 2020 Announcement K. FUTURE MEETING DATES FOR BOARD OF CITY COMMISSIONERS: 1. March 17, 2020 April 7, 2020 (Board of Equalization @ 7 pm) April 21, 2020 L. ADJOURN City of Mandan – Board of City Commissioners Minutes of February 18, 2020 Page 1 of 11 The Mandan City Commission met in regular session at 5:00 p.m. on February 18, 2020 in the Ed “Bosh” Froehlich Room at City Hall, Mandan, North Dakota. Mayor Helbling called the meeting to order. A. ROLL CALL: 1. Roll Call of All City Commissioners. Present were Mayor Helbling, Commissioners Braun and Rohr. Commissioners Davis and Larson arrived shortly after the meeting was called to order. Department Heads present were, Finance Director Welch, Fire Chief Nardello, Planning & Engineering Director Froseth, Business Development and Communications Director Huber, Principal Planner Van Dyke, Police Chief Ziegler, City Administrator Neubauer, Human Resource Director Cullen, Director of Public Works Bitz and Attorney Brown. Absent: Assessor Markley and Building Official Ouradnik. B. APPROVAL OF AGENDA: C. MINUTES: 1. Consider approval of the minutes from the February 4, 2020 Board of City Commission regular meeting. Commissioner Rohr moved to approve the minutes as presented. Commissioner Braun seconded the motion. Roll call vote: Commissioner Rohr: Yes; Commissioner Davis: Absent; Commissioner Larson: Absent; Commissioner Braun: Yes; Mayor Helbling: Yes. The motion passed. D. PUBLIC HEARING: E. BIDS: F. CONSENT AGENDA 1. Consider approval of monthly bills. SAVE YOUR CHURCH MONEY 4,899.00 MONTANA-DAKOTA UTILITIES 26,909.88 ADVANCED BUSINESS METHOD 2,372.27 ADVANCED ENGINEERING SVC 4,269.82 AT & T 326.18 BANK OF NORTH DAKOTA 206,552.93 BIS-MAN CONVTN & VISITOR 4,620.09 BISMARCK MANDAN CHAMBER 30.00 BOERGER, LLC 5,912.04 BURLEIGH COUNTY 82,315.38 CHI ST. ALEXIUS HEALTH E 882.38 CROSS COUNTRY COURIER 88.55 FETZER ELECTRIC, LLC 1,057.02 HDR ENGINEERING, INC 20,028.90 HUB INTERNATIONAL OF ND 539.00 KADRMAS, LEE & JACKSON, 733.93 City of Mandan – Board of City Commissioners Minutes of February 18, 2020 Page 2 of 11 LPO CONFERENCE ACCOUNT 564.54 MANDAN PARK DISTRICT 144,725.22 MARKLEY/KIMBERLY 36.70 MUNICIPAL JUDGE'S ASSOCI 75.00 ND DEPT OF TRANSPORTATIO 4,073.14 ND STATE TAX COMMISSIONE 1,295.33 ND YOUTH CORRECTIONAL CE 734.50 SCHLOSSER EXCAVATING INC 675.00 SHALLOW CREEK KENNELS, I 14,750.00 SYTECH 63,818.40 TOMAN ENGINEERING CO 274.00 VANGUARD APPRAISALS, INC 11,050.00 WELLS FARGO BANK 8,715.51 ND POST 45.00 BALABAN LAW OFFICE 1,750.00 BANK OF NORTH DAKOTA BON 332,971.07 BASARABA EXCAVATING & DI 41,341.83 BROOKE/PATRICK 200.00 CORE & MAIN 22,248.00 DAKOTA CHILDREN'S ADVOCA 6,675.14 DAKOTA MEDIA ACCESS 11,730.00 DEARBORN LIFE INSURANCE 2,447.93 GLASS/THOMAS J. 1,750.00 KELSCH KELSCH RUFF & KRA 5,000.00 MORTON COUNTY AUDITOR 2,415.85 ND FIRE CHIEFS ASSOCIATI 100.00 ND YOUTH CORRECTIONAL CE 485.00 NELSON AUTO CENTER 30,483.49 VOGELPOHL/STEVEN L 5,030.72 218 WEST MAIN LLC 19,826.80 MONTANA-DAKOTA UTILITIES 40,121.31 CROWLEY FLECK 1,000.00 WELLS FARGO COMMERCIAL C 173,999.62 KIDDER COUNTY 500.00 MY GOV, LLC 960.00 ABUSED ADULT RESOURCE CE 3,226.23 ADVANCED MECHANICAL INC 1,980.00 ARMSTRONG SANIT & ROLL O 100,540.75 BALCO UNIFORM COMPANY 9,796.74 BANK OF NORTH DAKOTA BON 184.95 BEK COMMUNICATION COOPER 2,793.94 BIS-MDN TRANSIT BOARD 51,774.34 City of Mandan – Board of City Commissioners Minutes of February 18, 2020 Page 3 of 11 BOB'S CUSTOM SERVICES 730.00 BURLEIGH COUNTY SHERIFF 100.00 BURLEIGH-MORTON DETENTIO 3,496.43 C S DOORS INC 51.92 CAPITAL CITY CONSTRUCTIO 143,373.00 CARISCH INC 11,275.98 CDW COMPUTER CENTERS 525.24 CENEX- FUOC BISMARCK-MAN 6,084.27 CENTURYLINK 7,727.34 COMPANION LIFE 10.00 COPPER DOG LLC 1,116.83 CORE & MAIN 326.15 CROWLEY FLECK PLLP 6,000.00 CUSTER DISTRICT HEALTH U 1,139.00 DAKOTA FENCE COMPANY 350.00 DAKOTA FIRE STATION INC 330.60 FIRESIDE OFFICE PRODUCTS 5,432.00 GLENCOE GUN CLUB 1,140.00 GRAYMONT (WI) LLC 8,784.20 HR COLLABORATIVE 400.00 INFORMATION TECHNOLOGY D 2,818.15 JM STRATEGIES, LLC 5,750.00 K & L COMMERCIAL RENTAL 30,000.00 KRONOS SAASHR, INC 2,108.75 KUNTZ/BRITTANY 70.00 LARSON/DEB 80.00 MANDAN AIRPORT AUTHORITY 103,540.15 MANDAN BENNIGAN'S INC 18,554.11 MANDAN KIWANIS CLUB 435.00 MANDAN MUNICIPAL COURT 4,989.00 MANDAN PROGRESS ORGANIZA 76,089.27 MIDWEST MOTOR EXPRESS 127.20 MILLER/CHRIS 190.16 MISSOURI RIVER CONTRACTI 54,632.08 MISSOURI VALLEY PETROLEU 2,747.17 MORRELL'S WELDING INC 1,090.00 MORTON COUNTY AUDITOR 36,527.70 MORTON COUNTY RECORDER 20.00 MORTON MANDAN PUBLIC LIB 160,626.71 MUNICIPAL CODE CORPORATI 842.00 MY GOV, LLC 960.00 NAGEL/KATIE 230.00 City of Mandan – Board of City Commissioners Minutes of February 18, 2020 Page 4 of 11 ND HEALTH DEPT CHEMISTRY 1,024.86 ND HEALTH DEPT MICRO DIV 400.00 NELSON AUTO CENTER 32,481.69 NISC 18,531.63 NORTHERN IMPROVEMENT CO 247.35 ONE CALL CONCEPT INC 51.15 RAILROAD MANAGEMENT CO I 517.90 ROLL/LINDSEY 6.15 SAGMILLER/JEANETTE 23.92 THE SHOULTS EXPRESS LLC 5,165.42 THREE AFFILIATED TRIBES 2,338.98 TITAN DATA SERVICES 2,925.00 TRAFFIC LOGIX CORPORATIO 15,281.00 VOLK/ERIC 50.31 W & G INVESTMENTS 27,425.35 2. Consider payment of bills for Morton Mandan Public Library / Downtown Parks Project. 3. Consider revisions to Accountant/Senior Accountant job description. Commissioner Rohr moved to approve the Consent Agenda items No. 1, 2 and 3 as presented. Commissioner Braun seconded the motion. Roll call vote: Commissioner Rohr: Yes; Commissioner Davis: Absent; Commissioner Larson: Absent; Commissioner Braun: Yes; Mayor Helbling: Yes. The motion passed. G. OLD BUSINESS: H. NEW BUSINESS 1. Consider cost share with Morton County related to engineering services to develop interactive, web based flood mapping. City Administrator Neubauer stated that this is a request from the Morton County Emergency Management (MCEM) that was discussed recently in preparation of possible spring flooding. This request is for a cost share between the city and MCEM with a 50/50 cost share to have Houston Engineering provide services for providing mapping for the city in one-foot intervals so there is a better understanding of how to prepare and know what to do if problems arise. The city’s share will be $3,675 and those funds would come from the City Sales Tax Fund. This will benefit several departments within the city. Mayor Helbling commented this request is necessary to have updated maps and sharing a plan with other entities will be beneficial to the city. Michael Gunsch came forward and explained the mapping will cover the full extent of Morton County down to the Oahe Reservoir, around the University of Mary bend and a little further south from there. It includes all of the Heart River from the confluence with the Missouri River up to Lions Road, Crown Butte tributary. The Morton County mapping capabilities being requested with this proposal would be comparable to interactive mapping used by Burleigh County that has been available for several years. City of Mandan – Board of City Commissioners Minutes of February 18, 2020 Page 5 of 11 Administrator Neubauer recommended hiring Houston Engineering for a maximum fee of $3,675 for engineering services as a 50/50 cost share in order to produce interactive, web based inundation mapping for Morton County and the City of Mandan based on readings at the Missouri and Heart River gages. Commissioner Braun moved to approve funds based on using remaining funds in the 2020 Emergency Management Budget to pay Houston Engineering Inc.
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