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2018 Arts in Parks (AIP) Program Grant Guidelines

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2018 Arts in Parks (AIP) Program Grant Guidelines 2018 Arts in Parks (AIP) Program Grant Guidelines The Office of Arts & Culture is partnering with Seattle Parks and Recreation to increase arts and community events in parks throughout the city. The Arts in Parks Program is an opportunity for the city to invest in the vibrant cultural work being done in and by diverse communities throughout Seattle. Information: contact Jenny Crooks, Project Manager at (206) 684-7084, [email protected] Application Deadline Available at http://www.seattle.gov/arts/arts-in- Tuesday, October 24, 2017, 11 p.m. PST parks Workshops: Tuesday, September 5, 5:30-7:00pm Douglass Truth Library 2300 E Yesler Way, Seattle, WA 98122 RSVP Here Thursday, September 28, 5:30-7:00pm Columbia Library 4721 Rainier Ave S, Seattle, WA 98118 RSVP Here Saturday, September 30, 11:00am-12:30pm Southwest Branch Library 9010 35th Ave SW, Seattle, WA 98126 RSVP Here Saturday, October 7, 11:00am-12:30pm Northeast Branch Library 6801 35th Ave NE, Seattle, WA 98115 RSVP Here Eligibility Individual artists, neighborhood arts councils and local community-based groups are eligible. Organizations and individual artists representing underserved communities including low-income, 2018 Arts in Parks Program Guidelines page 2 immigrant and refugee communities, and communities of color are encouraged to apply. Proposed projects must be presented between April 1 and December 15, 2018. Funding Eligible applicants may request up to $7,200 to support direct project expenses. Program Overview This program supports neighborhood arts councils, community-based groups, and individual artists that are seeking to activate eligible Seattle Parks in underserved and economically constrained areas of the city with new and established festivals or events that promote arts and cultural participation. Events should celebrate diversity, and activate parks through arts and culture while connecting with underserved communities including low-income, immigrant and refugee communities, and communities of color. Eligibility and Requirements The Applicant must: • be an individual artist, neighborhood arts council or local community-based group. Organizations and individual artists representing underserved communities including low- income, those with disability, immigrant and refugee communities, and communities of color are encouraged to apply. • have a Federal Tax ID number and be based in the city of Seattle. Groups applying are not required to be a 501(c)(3) nonprofit nor are they required to use a fiscal agent. The Project must: • have a significant arts and culture component, • be free and open to the public, • have insurance, • provide a platform for under-represented artists and communities, • adhere to Park’s mission statement (see below), • and take place in a city of Seattle park between April and December 2018. o (see attached list of preferred parks on pages 5-6). o Events taking place in Downtown or City Center Parks or at Playfields and green spaces immediately adjacent to community centers are not eligible for this funding. Please see this list of ineligible parks on pages 6-7. Seattle Parks and Recreation Mission statement: Seattle Parks and Recreation provides welcoming and safe opportunities to play, learn, contemplate, and build community, and promotes responsible stewardship of the land. You may submit only one application per year to this program. Eligible groups may submit applications for distinct projects to both AIP and Neighborhood & Community Arts (NCA) as long as the projects 2018 Arts in Parks Program Guidelines page 3 meet the respective guidelines and eligibility. If a single project qualifies for both AIP & NCA funding the application can be submitted for both programs but will only receive funding from one (not both programs). Funding Funded organizations will receive one (1) year of AIP funding support (for events in 2018) to go towards: artist fees, marketing and promotional fees, project management and personnel costs, supplies, equipment rentals or other production-related costs, required permits (see permit document) and no more than 10% for food-related costs. Applicants can apply for the following levels of funding: • $1,200 (Requires no track record for event production.) • $2,400 • $4,800 • $7,200 Only groups with a demonstrated history of producing events can apply for funding at $2,400 level and above. Events/projects previously funded at the $7,200 level may only apply for $4,800 or less, EXCEPT events/projects that provide a minimum of 12 hours of public programming in an eligible park. This grant will not fund • fundraising efforts; • gifts; • organizations administrative costs not directly related to the project; • purchase of equipment or software; • food-related costs above the allowable 10%. Evaluation Criteria Goals of the Arts in Parks Program are to support and increase the presence of art in neighborhood public parks, to increase engagement of historically under-served communities in the program, and to support and increase the number of positive, family-friendly events that build community, celebrate diversity, and promote arts and cultural participation. Proposals submitted to the program will be evaluated on the following criteria: • Quality of Project: Clear, well-conceived, authentic relationship to the community, promotes arts participation and community relations. • Community Impact: Project plan describes meaningful efforts to create community participation and reach diverse and underserved audiences. Organizations and individual artists representing 2018 Arts in Parks Program Guidelines page 4 underserved communities including low-income, immigrant and refugee communities, and communities of color are encouraged to apply. • Feasibility: The organization/individual has a proven track record of presenting this and/or other event(s) and/or demonstrated ability to produce the event (if applying for $2,400 or more); evidence of community involvement and support; and clear realistic budget for the event. • Preferred Parks: Priority will be given to projects that take place in one or more of the preferred parks identified in the list on pages 5-6, which may particularly benefit from increased use by the public. Timeline An independent peer panel of artists, community, and Seattle Parks and Recreation representatives will review and evaluate applications according to the program criteria and recommend funding. Funding notification will be made by the end of January 2018. Completing the online application • Create or update your profile at https://www.culturegrants-wa.org/ • Complete the application online answering all narrative questions fully. Obligations of award recipients If your project is selected for funding, you must meet the requirements listed below. • City and state business licenses will be required for payment (you do NOT need a business license to apply). To receive final payment, individuals awarded funds from the Office of Arts & Culture must have a Seattle business license and a Washington State Unified Business Identification (UBI) number. You may include the cost of getting your business licenses in your budget. • Award recipients will sign a contract committing to produce their project with activities including intended dates and park location for a public presentation. There will be an optional Contract Meeting for new funded partners in February 2018. • Award recipients will be responsible for working with Seattle Parks and Recreation to fill out and submit the required permit documents by March 15, 2018. • Award recipients will be responsible for securing Event Liability Insurance for their project. • Award recipients are responsible for paying all applicable taxes. At the time of contracting, you will need to complete appropriate paperwork. • Award recipients commit to recognize the Office of Arts & Culture Seattle and Seattle Parks and Recreation in press releases, printed materials, social media, and signage visible to the public or in other ways appropriate to the project. 2018 Arts in Parks Program Guidelines page 5 Tips • Update or complete your basic registration and profile at www.culturegrants-wa.org. • Explore the online application ahead of time, especially if you’re a first-time applicant. • Preview guidelines, check your eligibility and read instruction boxes. • Attend workshop/information session. • Start writing or outlining your application narrative early. You may wish to write it first in a separate document to see your whole story clearly. • Be sure to save and re-read your work before you submit. • Call the project manager with questions well in advance of the deadline. We are happy to assist you, but last-minute help is limited due to timing. • Submit early in case you need time to correct errors in the application. • Double-check your budget and make sure income equals expenses. • Be concise and organized. Panelists must read and evaluate dozens of applications. LIST OF PREFERRED PARKS Please visit the Seattle Parks and Recreation website and use the Park Finder to view more information about any of the parks listed. CENTRAL • Denny Park • Dr. Blanche Lavizzo Park • First Hill Park • Judkins Park • Flo Ware Park • Pratt Park • Powell Barnett Park NORTH • Albert Davis Park • Ballard Commons Park • Lake City Mini-Park • Mineral Springs • Salmon Bay • University Playfield SOUTHEAST • Hutchinson Park • John C. Little Park • Othello Park • Pritchard Beach 2018 Arts in Parks Program Guidelines page 6 SOUTHWEST • Duwamish Waterway Park • Highland Park
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