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Committee of Whole Monday, December 9, 2019 Council Chambers 1:00 PM Page

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Committee of Whole Monday, December 9, 2019 Council Chambers 1:00 PM Page AGENDA Committee of Whole Monday, December 9, 2019 Council Chambers 1:00 PM Page CALL TO ORDER APPROVAL OF AGENDA ADMINISTRATION REPORTS City Manager Bob Smith Report- Presented by Acting City Manager Brad Toth 3 - 4 City Manager's COTW - EMO Coordinator Report - December 9, 2019 Planning, Development, Transportation and Bylaw Manager - Brad Toth 5 - 8 Planning, Development, Transportation and Bylaw Manager COTW Report - December 9, 2019 Round Table Discussion - Lead by Kendall Shram Finance and Administration Manager- Amanda Rosenthal-Hiebert 9 - 11 Finance Manager's COW Report - December 9, 2019 • Appendices: 2020 Operating Budget, 2020 Capital Budget Summary & 12 - 18 Detailed, & the PMB Listing Appendix A 2020 Operating Budget Summary Appendix B 2020 Capital Budget Summary Appendix C Capital Budget Detail Appendix D PMB listing City Clerk's Report - Dawn Johnson 19 City Clerk's COTW Report - December 9, 2019 • Appendices: Photographer cost break down, and City Photographer RFP. 20 - 28 Appendix A - Photography Cost break downs Appendix B - Photography RFP 2020 Round Table Discussion - Lead by Councillor Brian Jones Public Works and Utilities Manager -Jason Wiebe 29 - 31 Public Works and Utilities Manager COTW Report - December 9, 2019 Round Table Discussion - Lead by Councillor Richard Beck Page 1 of 97 Recreation and Community Services Manager - Paul McGonigal 32 - 36 Recreation and Community Services Manager COTW Report- December 9, 2019 • Appendices: Warman Public Library Information 37 - 58 Appendix A - 2019 October Library 2 Go Stats Appendix B - 2019-October Circ Stats Appendix C - 2019 October Programming Stats Appendix D - WPL_AgendaPkg_Nov20_2019_Revised Round Table Discussion - Lead by Councillor Trevor Peterson COFFEE BREAK PROTECTIVE SERVICES Fire Chief- Russ Austin 59 Fire Chief's COTW Report - December 9, 2019 • Appendices: November 2019 Statistical Report, Month to month Comparison 60 - 62 November 2019 Statistical Report 2019 Month to Month Stat Comparison Emergency Operations Centre Report - Randy Meginbir 63 EMO COTW Report - December 9, 2019 RCMP Media Releases: November 18-25, 2019, November 25 -December 3, 2019 64 - 67 RCMP media release - Nov 18 - Nov 25 RCMP media release- Nov 25- Dec 2 Round Table Discussion - Lead by Deputy Mayor Gary Philipchuk COMMUNICATIONS Executive Assistant Communications Liaison- Erin Legg 68 Communication Liaison's COTW Report -December 9 ECONOMIC DEVELOPMENT Economic Development Officers Report - Josh Welz 69 - 71 EDO COTW Report- December 9, 2019 • Appendices: Center of Excellence Report 72 - 97 Centre of Excellence Report - City of Warman Round Table Discussion - Lead by Councillor Kevin Tooley NEXT MEETING Monday, January 20th, 2020. ADJOURNMENT Page 2 of 97 “Call it Home!” REPORT TO: Mayor Spence and City Council FROM: City Manager Smith DATE: November 28, 2019 SUBJ: EMO Coordinator Position As a result of the resignation of our EMO Coordinator Randy Meginbir back in October 31, 2018 City Administration has been reviewing different opportunities regarding how we may move forward with our Emergency Management Operations. I have provided the below information for City Council’s consideration. BACKGROUND As per the Emergency Planning Act, every municipality must establish a local emergency measures organization and appoint a person as a local emergency measures co-ordinator who in consultation with the municipality to establish a plan on how the community will respond in an emergency. As a result, in 2014 the City advertised in the paper for an EMO Coordinator to help establish and EOC and a plan as well as act as the EMO Coordinator for the City. The successful applicant was Randy Meginbir and he was to provide a minimum of 5 hours a week in fulfilling the tasks. Since that time Randy has developed a comprehensive plan and EMO manual as well as established an advanced Emergency Operations Centre and trained committee members. In the fall of 2018 Randy had advised City Council that he would be stepping down from the position due to other commitments, however, would be willing to help out until a replacement was found. Our initial response was to once again advertise for the position as we had in 2014, to see if we could find a suitable candidate for the position, however at the same time we were also having discussions regrading regional cooperation and as a result I was asked to contact the City of Saskatoon about sharing resources or expertise in the EMO procedures with the City of Warman. During these discussions with the City of Saskatoon we did find out through the Saskatoon North Communities Association (SNCA) that other communities were experiencing the same issues as Warman, so we also looked at the feasibility of some synergies there as well. In April 2019 a meeting was held with the SNCA at which time the concept of a Regional Coordinator via the City of Saskatoon was discussed, and 8 to 10 communities were very interested in moving forward with the concept. On behalf of the SNAC group I commenced discussions with the City of Saskatoon and in October was advised that Saskatoon would be willing to provide a .6 position for regional EMO Coordinator activities for a fee of $45,000. This information was passed onto Rosthern CAO Nicole Lerat who then contacted all interested communities to discuss how the share of the cost would be split. A recommended cost share amount was determined and passed onto each community. Warman’s share was estimated to be $10,000 (a copy of the cost sharing is attached to this report). Page 3 of 97 On November 25th I received an email from Pamela Goulden McLeod advising that the City of Saskatoon had approved hiring an EMO Coordinator for the City with a budget share to the region at .6 of the position. As well Ms. Goulden McLeod provided a copy of the job description Regional Resiliency Specialist (attached). DISCUSSION With the above noted background and work complete to date our next step is to determine if the City of Warman wishes to proceed with entering into an agreement with the communities in the region interested in the EMO services from the City of Saskatoon at the estimated cost of $10,000. If the City is interested, we would then advise the SNCA committee that we are interested and to proceed in that fashion. The City of Saskatoon has asked that they be advised as quickly as possible of those who will have a firm commitment to the concept as they would like to start advertising for the position prior to the new year. I should also note that I have reached out to our present EMO Coordinator Randy Meginbir to determine if he is interested in continuing on with the position and at what fee he would require. Mr. Meginbir advised he has other commitments that he must attend to so will not be pursuing staying on, however he did advise that he would be willing to help out in a voluntary manner with the EMO and EOC. OPTIONS 1. That council support the concept of a Regional EMO Coordinators and advise the SNCA and the City of Saskatoon of our endorsement. The cost is approximately $10,000 per year. 2. That Council direct administration to proceed with advertising locally for an EMO Coordinators position on a contract basis, and not proceed with the regional concept. The cost is undetermined at this time. 3. That Council direct administration to hire a staff member to preform the function within our own operations (new EMO Coordinator position or new Deputy Fire Chief position). The cost estimate to be approximately $70,000 per year. RECOMMENDATION That council support the concept of a Regional EMO Coordinators at a cost of approximately $10,000 per year and advise the SNCA and the City of Saskatoon of our endorsement. Respectfully submitted, Bob Smith City Manager Page 4 of 97 Manager of Planning and Development and Bylaw Services Committee of the Whole Report December 9, 2019 Submitted by: Brad Toth Due to the time of year not quite as much to report on as usual. I will be bringing a report on final building numbers for the 2019 year to the meeting in January. A Regional Oversight Committee Meeting (ROC) meeting was held on November, 28, 2019. The group heard a presentation from SREDA regarding Project Ribbon, whereas we would look to service an industrial cluster with good access to be shovel ready for potential industrial developments. In addition, governance and structure of the committee and SREDA’s role were all discussed. The intent is to bring draft OCP early in the New Year to ROC with the intent to complete the Zoning Bylaw following that. An open house was held for the Saskatoon Freeway project over two nights. The first night the open house was held at the Saskatoon Inn and had about 160 people attended, the second was the soccer center in the north end which had similar numbers attend. I attended the second open house and through discussions with Ministry representatives the response was generally positive. Further discussion was held at the 9th Steering Committee Meeting. I do not have further information on the break out of attendees (i.e. how many from Warman attended) but will attempt to get some further information for Council in the New Year. As always updates on the project can also be found at: https://saskatoonfreeway.org/ Planning and Development has heard some concern about the timing of the walk light going north south at the intersection of Central Street and Centennial Blvd. I have personally checked it and it’s a quick one but does meeting minimum standards. That being said when we get the new lights at Pebble Beach timed, we may look to increase the walk time by a few seconds at Central and Centennial.
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