Current Job Opportunity Job Title Receptionist Date

Bates Smart Pty Ltd Sydney 43 Brisbane Street Melbourne 1 Nicholson Street ABN 70 004 999 400 Surry Hills NSW 2010 Australia Melbourne Victoria 3000 Australia T+612 8354 5100 F+612 8354 5199 T+613 8664 6200 F+613 8664 6300 [email protected] [email protected] www.batessmart.com Current Job Opportunity Architecture Interior Design Job Title Receptionist Date Posted 21 January 2020 Urban Design Strategy Location Sydney Reference Code WP/Receptionist Employment Type Full-Time (8:00am-5:00pm) Salary Range $48,000-$55,000 + super Job Description Bates Smart seeks a talented candidate to join our Administration team in Sydney. The successful candidate will have excellent communication skills and have demonstrated the ability to provide excellent customer service or have experience working within a similar role in a corporate environment. As the Receptionist, you will be the first point of contact for all internal and external stakeholders across the business. The Receptionist is responsible for answering all incoming calls and front desk tasks and assisting the EA’s and Events Coordinator with general administration tasks and ensuring the general day-to-day smooth running of all staff amenities. Responsibilities Reception / Brand ambassador for Bates Smart. / Ownership and pride in reception area, maintain high level of presentation. / Receive and transfer all incoming calls. / Meet and greet all visitors and inform staff of arrival. / Open, sort and stamp post and distribute to staff/prepare outgoing post (including international and domestic couriers). / Coordinate and order catering for meetings with upon EA’s instruction. / Reconcile supplier invoices (taxi, courier, flowers etc) / Maintain Cab charge register and monitor usage. / Book meeting rooms for internal and external meetings and monitor calendars for clashes. / Send invite to IT support for video and conference call setups. Assist with set up when IT support is unavailable. / Coordinate catering for client and staff refreshments for meetings and events. / Ensure meeting rooms are cleared and reset post meetings. / Assist with ad hoc duties as required (typing, data entry). / Order flowers/gifts for staff as requested. / Maintain the INSITE sign in/out registers (including absent/sick staff). / Setup for staff morning teas, general office events, internal presentations (Administration assistant to help when required). / Prepare Monthly Morning Tea presentation / Staff farewell cards Staff Amenities/Consumables / Monitor and maintain staff amenities (food + beverage) and place orders to replenish stock in advance for Brisbane Street. / Monitor and maintain all kitchen and cleaning supplies. / Ensure CO2 filters are ordered and changed for filtered taps (liaise with Practice Management Coordinator for servicing). / Assist with responding to staff queries for facilities/maintenance enquiry as directed. General Office/Admin Support / Monitor any office/building maintenance issues and advise Practice Management Coordinator. / Liaise with cleaners as required. / Maintain contractor/ facilities log. / Monitor and maintain register for bike, parking, locker keys etc. / Maintain subscriptions, professional magazines register. / Assist with printing, binding and presentation requests from time to time. NSW Nominated Responsible Architects: Kellie Payne Reg. 6454 / Philip Vivian Reg. 6696 / Guy Lake Reg. 7119 / Simon Swaney Reg. 7305 / Matt Allen Reg. 8498 H:\Recruitment\Website Ads\Position Links\200121 BS Job Ads - WP_RECEPTIONIST.docx Page 1 of 2 Bates Smart Pty Ltd / Respond as directed to employment applications received. / Coordinate business cards and maintain Business Cards Register. / Provide ad-hoc support as required to the Admin team. / Order flowers/gifts for staff as requested. Executive Assistants Support Assist the Executive Assistants in their duties where required, including but not limited to: / Travel bookings for staff. / Internal and external staff functions. / Internal and external corporate events. / Professional development bookings for all staff. Essential skills and experience / Experience in administration or reception in an office environment. / Experience in food handling/hospitality work. / Proficiency in Microsoft Office Suite. / Strong attention to detail. / Ability to take initiative. / Strong communication skills, both written and verbal. / Willingness to take on tasks at various levels (from not so challenging to challenging). / Demonstrated ability to work with minimal supervision. Our Employment Philosophy Bates Smart believes in its individuals. We support cultural and gender diversity and aim to provide employees with a challenging and exciting work environment. We strive to invest in our people and to bring out individual talents. We build trust and foster strong working relationships both internally and externally. We want to be the place where you want to work. Some of our initiatives include: / An ‘All Roles Flex’ policy allowing the option for flexible working arrangements / Training and professional development opportunities / A social program that includes activities such as regular staff morning teas, team and sporting events, fundraising and charitable events, Friday night drinks, and guest speaker events / Variety of work to suit different interests, experience and goals, as well as the opportunity for individuals to move between different types of projects and sectors / Paid study leaves for permanent employees whose study is specifically related to their work at Bates Smart / Opportunities to be involved in internal research projects resulting in the publication of our White Papers and Bates Smart Journal articles on design innovation and trends / Exposure to leading technologies in virtual reality and computational design To Apply To be eligible and considered for this position you must hold a valid work permit in Australia. Please send your application with CV to [email protected] with the following reference in the subject line - WP/Receptionist NSW Nominated Responsible Architects: Kellie Payne Reg. 6454 / Philip Vivian Reg. 6696 / Guy Lake Reg. 7119 / Simon Swaney Reg. 7305 / Matt Allen Reg. 8498 H:\Recruitment\Website Ads\Position Links\200121 BS Job Ads - WP_RECEPTIONIST.docx Page 2 of 2 .

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