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Implementation Plan Implementation Plan Note: The execution of this plan is pending official board approval TABLE OF CONTENTS Chapter Page PROJECT SCHOOLHOUSE OVERVIEW ................................................................................. 3 IMPLEMENTATION PLAN STRUCTURE ................................................................................ 4 SCHOOL CLOSURES............................................................................................................ 5 FINANCE DEPARTMENT ACTION PLAN ............................................................................... 7 FIXED ASSET DEPARTMENT ACTION PLAN ........................................................................ 10 MAINTENANCE DEPARTMENT ACTION PLAN ................................................................... 12 ATHLETICS DEPARTMENT ACTION PLAN........................................................................... 17 ACCOUNTIBILITY DEPARTMENT ACTION PLAN ................................................................. 20 CURRICULUM AND INSTRUCTION ACTION PLAN .............................................................. 22 WILL ROGERS COLLEGE HS TIMELINE .............................................................................. 29 SCHOOL BASED TRADE UPS ............................................................................................ 32 May 2, 2011 Page 2 PROJECT SCHOOLHOUSE OVERVIEW Tulsa Public Schools has an enrollment of 41,224 including approximately 3,000 early childhood students. The district operates, staffs and maintains 58 elementary schools, 15 middle schools, nine high schools and eight alternative schools over 173 square miles. Average enrollment in elementary schools is 398, with a high of 1100 at Kendall‐Whittier and a low of 138 at Greeley. The average enrollment in middle schools is 512, with a high of 916 at Edison and a low of 326 at Madison. In high schools, the average enrollment is 954, with a high of 1,268 at Booker T. Washington and a low of 447 at McLain. TPS’ general fund budget went from $346.8 million at the start of the 2009‐10 fiscal year to $326.5 million this fiscal year. Cuts in state aid forced the district to eliminate more than 120 administrative and 225 teaching positions in preparation for a leaner 2010‐11 budget. The Oklahoma Legislature balanced the 2009‐10 state budget using $223 million in “rainy day” funds. Currently the state rainy day fund is not sufficient to rescue the state budget. An infusion of federal stimulus funds currently pays the salaries of about 350 employees, including 328 teachers. Federal stabilization funds of $9 million will expire on September 30, 2011. Historical The district experienced its highest enrollment of 85,261 K‐12 students in 1968‐69 when Tulsa Public Schools had 106 schools: Nine high schools with average enrollment of 1,640; 21 middle schools with average enrollment of 871; and 76 elementary schools with average enrollment of 497. In 1952, when TPS’ enrollment was similar to today’s enrollment, the district operated 42 elementary, 10 middle and four high schools. At the time, pre‐schools did not exist in Tulsa Public Schools. What is Project Schoolhouse? In order for TPS to fulfill the Board of Education’s mission, it must take a hard look at the efficiency and effectiveness of how it is investing the taxpayers’ money. TPS must re-prioritize its school expenses to ensure that it is offering a quality educational experience on an equitable basis throughout the district. Project Schoolhouse is the process for examining the equity, efficiency and effectiveness of schools in the district. With oversight from the board and the superintendent as its champion, Project Schoolhouse will strive to answer the question: “How can we best use existing financial and physical resources to provide a quality learning experience for every student, every day, without exception?” Project Schoolhouse will evaluate each school using measured criteria based on demographic trends, facility utilization rates, academic performance, physical plant information, programming considerations, other community services offered, as well as culture, safety and legal obligations or restrictions. May 2, 2011 Page 3 Implementation Plan Structure & Departments The following tables summarize the oversight responsibility, the lead individuals and staff support for the implementation of Project Schoolhouse. Each departmental head will provide a high-level measure of the desired outcome for achieving the necessities in an effort to implement Project Schoolhouse as seamlessly as possible. Departmental Responsibility and Support Departments Departmental Lead Staff Support Head Responsibility Department 1: Finance Trish Williams Department 2: Fixed Asset Trish Williams Department 3: Maintenance Todd Lee 1) Maintenance, Plants Ops and Grounds, 2) Child Nutrition 3) Transportation 4) Information Systems 5) Health Services Department 4: Athletics Stephanie Spring Department 5: Accountability Larry Smith Department 6: Curriculum & Instruction Verna Ruffin Will Rogers College HS Kevin Burr School Based Trade Ups Millard House II May 2, 2011 Page 4 SCHOOL CLOSURES District o (close Fulton Teaching and Learning Academy) Central o Academy Central o Burroughs o Emerson o Madison o Mark Twain o (close Roosevelt and Chouteau) East Central o Columbus o Cooper o Disney o Kerr o Lewis & Clark o Mitchell o Peary o Foster-now East Central Junior High o (close Sandburg) Edison o Eliot o Lanier o Lee o Patrick Henry o Wright o (close Barnard) o (relocate Zarrow program to Phillips site) Hale o Bell o Hamilton o Hoover o Jones o Lindbergh o MacArthur o McKinley o Owen o Skelly (includes Zarrow) o Whitney-now Hale Junior High McLain o Anderson o Celia Clinton o Gilcrease o Greeley o Hawthorne o Jackson o Penn o Springdale o Whitman May 2, 2011 Page 5 o (close Alcott and Cherokee) Memorial o Carnegie o Grissom o Key o Marshall o McClure o Nimitz o Salk o Byrd-now Memorial Junior High o (close Grimes) Rogers o Kendall-Whittier o Sequoyah o (relocate Met Lombard/Franklin programs to Bryant site) o (close Cleveland and Wilson) Webster o Eugene Field o Park o Remington o Robertson o Clinton-now Webster Junior High o (close Addams) May 2, 2011 Page 6 Finance Department Action Plan Department What Why How Accounting Oversight of fixed asset Providing oversight of the Steps will include (1) transfer from closing sites fixed asset system is an conduct scans before and transfer to new sites. essential component of assets are moved, (2) when the district’s financial they are moved to the internal controls. staging area, and (3) when they are moved to their final location. For more information, see the “Project Schoolhouse Fixed Asset Plan”. Bond Planning and execution of To ensure that Steps will include (1) construction projects that construction affected by identify funding are required as part of Project Schoolhouse is immediately available, (2) Project Schoolhouse. planned, funded, bid, and identify locations, scope, executed in a timely and and timelines for identified orderly manner. projects, (3) identify/contract with architect if project warrants, (4) develop new designs as required, (5) bid projects as required, (6) work with Maintenance to determine who will manage/perform projects, (7) insure that bond projects are a qualified bond expense, (8) review Project Schoolhouse projects with Bond Oversight committee (May 19), and (9) develop relocation and supply needs for move schedules as required. Budget Revise and reissue To provide HC with Updated forecast will be allocation sheets based on updated staffing provided by updated student forecast configurations as quickly Accountability. School from Accountability. as possible. allocations will be re- calculated based on the 2011-12 staffing plan, and updated allocations will be required from Federal Programs. For more details, see the HC Plan of Action. May 2, 2011 Page 7 Revise 2011-12 site To provide principals Incorporated as part of the budgets based on updated with accurate budgets as budget development student forecast. soon as the Board process. approves the 2011-12 budget in June. Federal Programs Revise 2011-12 FP site To provide principals Recalculate site budgets budgets to reflect Project with accurate budgets as based on Project Schoolhouse changes and soon as the Board Schoolhouse and closures. approves the 2011-12 communicate changes to budget in June. principals. Obtain approval for budget modifications as necessary. Revise federal programs To provide principals Provide timely information allocations for new with updated allocation to the Budget office in allocation sheets. sheets as quickly as order to facilitate re- possible. issuing allocation sheets to school sites. Coordinate with Identification of fixed Coordinate with Fixed Accounting/Fixed Assets assets purchased with Assets staff, for more on the re-distribution of federal funds is a information refers to the assets purchased with requirement of federal Project Schoolhouse Fixed federal funds. programs, and an Asset Plan. important component of the district’s financial internal controls. Payroll Coordinate with HC To ensure that employee Paul N. will communicate regarding the timing of checks and direct deposit to Kristy A. the exact time running payrolls and the advices go to the correct payroll is to be finalized, transfer of employees to site. and Kristy A. will notify their new sites in the Paul N. when HC has HC/Payroll system. completed updates to site assignments. Purchasing Review
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