Implementation Plan

Note: The execution of this plan is pending official board approval

TABLE OF CONTENTS

Chapter Page

PROJECT SCHOOLHOUSE OVERVIEW ...... 3

IMPLEMENTATION PLAN STRUCTURE ...... 4

SCHOOL CLOSURES...... 5

FINANCE DEPARTMENT ACTION PLAN ...... 7

FIXED ASSET DEPARTMENT ACTION PLAN ...... 10

MAINTENANCE DEPARTMENT ACTION PLAN ...... 12

ATHLETICS DEPARTMENT ACTION PLAN...... 17

ACCOUNTIBILITY DEPARTMENT ACTION PLAN ...... 20

CURRICULUM AND INSTRUCTION ACTION PLAN ...... 22

WILL ROGERS COLLEGE HS TIMELINE ...... 29

SCHOOL BASED TRADE UPS ...... 32

May 2, 2011 Page 2

PROJECT SCHOOLHOUSE OVERVIEW

Tulsa Public Schools has an enrollment of 41,224 including approximately 3,000 early childhood students. The district operates, staffs and maintains 58 elementary schools, 15 middle schools, nine high schools and eight alternative schools over 173 square miles. Average enrollment in elementary schools is 398, with a high of 1100 at Kendall‐Whittier and a low of 138 at Greeley. The average enrollment in middle schools is 512, with a high of 916 at Edison and a low of 326 at Madison. In high schools, the average enrollment is 954, with a high of 1,268 at Booker T. Washington and a low of 447 at McLain.

TPS’ general fund budget went from $346.8 million at the start of the 2009‐10 fiscal year to $326.5 million this fiscal year. Cuts in state aid forced the district to eliminate more than 120 administrative and 225 teaching positions in preparation for a leaner 2010‐11 budget. The Oklahoma Legislature balanced the 2009‐10 state budget using $223 million in “rainy day” funds. Currently the state rainy day fund is not sufficient to rescue the state budget. An infusion of federal stimulus funds currently pays the salaries of about 350 employees, including 328 teachers. Federal stabilization funds of $9 million will expire on September 30, 2011.

Historical

The district experienced its highest enrollment of 85,261 K‐12 students in 1968‐69 when Tulsa Public Schools had 106 schools: Nine high schools with average enrollment of 1,640; 21 middle schools with average enrollment of 871; and 76 elementary schools with average enrollment of 497. In 1952, when TPS’ enrollment was similar to today’s enrollment, the district operated 42 elementary, 10 middle and four high schools. At the time, pre‐schools did not exist in Tulsa Public Schools.

What is Project Schoolhouse?

In order for TPS to fulfill the Board of Education’s mission, it must take a hard look at the efficiency and effectiveness of how it is investing the taxpayers’ money. TPS must re-prioritize its school expenses to ensure that it is offering a quality educational experience on an equitable basis throughout the district. Project Schoolhouse is the process for examining the equity, efficiency and effectiveness of schools in the district. With oversight from the board and the superintendent as its champion, Project Schoolhouse will strive to answer the question: “How can we best use existing financial and physical resources to provide a quality learning experience for every student, every day, without exception?”

Project Schoolhouse will evaluate each school using measured criteria based on demographic trends, facility utilization rates, academic performance, physical plant information, programming considerations, other community services offered, as well as culture, safety and legal obligations or restrictions.

May 2, 2011 Page 3

Implementation Plan Structure & Departments

The following tables summarize the oversight responsibility, the lead individuals and staff support for the implementation of Project Schoolhouse.

Each departmental head will provide a high-level measure of the desired outcome for achieving the necessities in an effort to implement Project Schoolhouse as seamlessly as possible.

Departmental Responsibility and Support

Departments Departmental Lead Staff Support Head Responsibility

Department 1: Finance Trish Williams

Department 2: Fixed Asset Trish Williams

Department 3: Maintenance Todd Lee 1) Maintenance, Plants Ops and Grounds, 2) Child Nutrition 3) Transportation 4) Information Systems 5) Health Services Department 4: Athletics Stephanie Spring

Department 5: Accountability Larry Smith

Department 6: Curriculum & Instruction Verna Ruffin

Will Rogers College HS Kevin Burr

School Based Trade Ups Millard House II

May 2, 2011 Page 4

SCHOOL CLOSURES

District o (close Fulton Teaching and Learning Academy) Central o Academy Central o Burroughs o Emerson o Madison o Mark Twain o (close Roosevelt and Chouteau) East Central o Columbus o Cooper o Disney o Kerr o Lewis & Clark o Mitchell o Peary o Foster-now East Central Junior High o (close Sandburg) Edison o Eliot o Lanier o Lee o Patrick Henry o Wright o (close Barnard) o (relocate Zarrow program to Phillips site) Hale o Bell o Hamilton o Hoover o Jones o Lindbergh o MacArthur o McKinley o Owen o Skelly (includes Zarrow) o Whitney-now Hale Junior High McLain o Anderson o Celia Clinton o Gilcrease o Greeley o Hawthorne o Jackson o Penn o Springdale o Whitman May 2, 2011 Page 5

o (close Alcott and Cherokee)

Memorial o Carnegie o Grissom o Key o Marshall o McClure o Nimitz o Salk o Byrd-now Memorial Junior High o (close Grimes) Rogers o Kendall-Whittier o Sequoyah o (relocate Met Lombard/Franklin programs to Bryant site) o (close Cleveland and Wilson) Webster o Eugene Field o Park o Remington o Robertson o Clinton-now Webster Junior High o (close Addams)

May 2, 2011 Page 6

Finance Department Action Plan

Department What Why How Accounting Oversight of fixed asset Providing oversight of the Steps will include (1) transfer from closing sites fixed asset system is an conduct scans before and transfer to new sites. essential component of assets are moved, (2) when the district’s financial they are moved to the internal controls. staging area, and (3) when they are moved to their final location. For more information, see the “Project Schoolhouse Fixed Asset Plan”. Bond Planning and execution of To ensure that Steps will include (1) construction projects that construction affected by identify funding are required as part of Project Schoolhouse is immediately available, (2) Project Schoolhouse. planned, funded, bid, and identify locations, scope, executed in a timely and and timelines for identified orderly manner. projects, (3) identify/contract with architect if project warrants, (4) develop new designs as required, (5) bid projects as required, (6) work with Maintenance to determine who will manage/perform projects, (7) insure that bond projects are a qualified bond expense, (8) review Project Schoolhouse projects with Bond Oversight committee (May 19), and (9) develop relocation and supply needs for move schedules as required. Budget Revise and reissue To provide HC with Updated forecast will be allocation sheets based on updated staffing provided by updated student forecast configurations as quickly Accountability. School from Accountability. as possible. allocations will be re- calculated based on the 2011-12 staffing plan, and updated allocations will be required from Federal Programs. For more details, see the HC Plan of Action.

May 2, 2011 Page 7

Revise 2011-12 site To provide principals Incorporated as part of the budgets based on updated with accurate budgets as budget development student forecast. soon as the Board process. approves the 2011-12 budget in June. Federal Programs Revise 2011-12 FP site To provide principals Recalculate site budgets budgets to reflect Project with accurate budgets as based on Project Schoolhouse changes and soon as the Board Schoolhouse and closures. approves the 2011-12 communicate changes to budget in June. principals. Obtain approval for budget modifications as necessary. Revise federal programs To provide principals Provide timely information allocations for new with updated allocation to the Budget office in allocation sheets. sheets as quickly as order to facilitate re- possible. issuing allocation sheets to school sites. Coordinate with Identification of fixed Coordinate with Fixed Accounting/Fixed Assets assets purchased with Assets staff, for more on the re-distribution of federal funds is a information refers to the assets purchased with requirement of federal Project Schoolhouse Fixed federal funds. programs, and an Asset Plan. important component of the district’s financial internal controls. Payroll Coordinate with HC To ensure that employee Paul N. will communicate regarding the timing of checks and direct deposit to Kristy A. the exact time running payrolls and the advices go to the correct payroll is to be finalized, transfer of employees to site. and Kristy A. will notify their new sites in the Paul N. when HC has HC/Payroll system. completed updates to site assignments. Purchasing Review any open To ensure that all pending Review status of open and undelivered PO’s for purchase orders for undelivered purchase closing sites and seek closing sites are evaluated orders for sites scheduled direction on how to redirect in a timely manner. for closure. Specifically, delivery or cancel. (1) identify pending orders of Special Education technology (smartboards, computers) with expiring federal funds, and (2) determine redistribution for 24 laptops/carts sets with expiring Title I funds. Review and reconsider To ensure that Project Several activities will need issues affecting Warehouse Schoolhouse closures are to take place, including (1) services. incorporated and reconstruct CNS truck deliveries to sites are not routes for warehouse delayed. deliveries based on truck capacity and geography, update within Walker to load to Tyler, (2) Review CNS grocery orders for the first three weeks of school that are traditionally submitted before the close

May 2, 2011 Page 8

of school and delivered prior to the start of the new school year and (3) obtain guidance on disposition of Science Resource Center stock if this initiative is to be abandoned. Treasury Determine reallocation Funds to be reallocated in Review district policy and method for SAF/Gift & a manner consistent with regulations for any Endowment funds of policy, past practice, and provisions in this area. schools scheduled for equity. Consider past practice and closure. develop plan for reallocation of the remaining balances. Relocation of summer Communicate with staff Confirm the sites are Before and After Care and parents on changes to approved for closure and programs. sites for summer develop plan to relocate programs (Grimes and programs, communicate Barnard). with parents and staff, and obtain DHS approvals as necessary. Finance – Munis Prior to the July 1 Go Live, For the new system to Review all roles and data Implementation numerous updates to the function properly, access for reconstruction system will be required to numerous files will once personnel changes reflect changes made as a require updates and have been finalized; result of Project review. update the department Schoolhouse. location file prior to Go Live.

May 2, 2011 Page 9

Fixed Asset Department Action Plan

Action(s) Responsible Employee(s) Timeframe Prepare and present plan to Dr. T. Williams 4/18-22/2011 Ballard, Chief of Staff, Associate Superintendents, and Executive Staff. Memo to all Principals and Site T. Williams 4/22/2011 Asset Managers (SAMs) that effective May 1: All borrowed equipment must be returned and checked back in to school sites. Musical instruments not turned in by May 1 due to class requirements must have a current borrowing agreement on file. No new borrowing agreements. No asset transfers. No assets to be identified for surplus. Conduct inventory of school Fixed Asset staff, SAM staff 4/22-29/2011 sites to be recommended for closure or relocation. Identify equipment purchased with federal funds. Identify “staging area” at one of G. Rudick, S. McQuillen, T. Lee 5/16-20/2011 the vacant school sites. Interior room, no windows, can be secured. Move computers, printers, S. McQuillen, SAM staff, TPS 6/6-17/2011 cameras, and other tractable labor equipment from sites scheduled for closing to staging area. Evaluate equipment at staging Fixed Asset staff, T. Lee, 6/20-30/2011 area for re-deployment, repair, Federal Programs staff or surplus. Coordinate re- deployment of equipment purchased with federal funds May 2, 2011 Page 10

with Federal Programs staff. Perform transfers within fixed Fixed Asset staff 6/20-30/2011 asset system as equipment is re-deployed or identified for surplus. All building keys from Campus Police 6/8/2011 buildings scheduled for closure must be turned in to Campus Police. Alarm codes for all closed buildings will be changed immediately. Codes will be provided only to the Superintendent, Chief of Staff, Chief Operations Officer, and Director of Bond Projects.

May 2, 2011 Page 11

MAINTENANCE NEEDS AND ACTION PLAN

Note: Includes Departments: 1) Maintenance, Plants Ops and Grounds, 2) Child Nutrition 3) Transportation 4) Information Systems Services and 5) Health Services

NEW GRADE PLAYGROUND SCHOOLS LEVELS PLUMBING NEEDS NEEDS FENCING NEEDS MISC NEEDS

NIMITZ PK - 6 HAND WASHING SINKS PK - K TOY ENCLOSE PRE - K SMALL DESKS GILCREASE FOR CAFETERIA PLAYGROUND SMALL CHAIRS LEWIS & CLARK BIG TOY LOW TABLES HAMILTON LOWER SINKS AND FENCE AROUND MADISON URINALS IN RR'S PERIMETER PRE - K AND K FOR PRE K OF THE PLAY CENTERS SCHOOL AND ACTIVITY LOWER DRI NKING FOR SAFETY STATIONS FOUNTAINS FOR PRE - K LIBRARY BOOKS

37 OTHER ELEMENTARY SCHOOLS WILL ADD 6TH GRADE - WILL NEED MORE STUDENT DESK/CHAIRS AND CAFE TABLES

ZARROW TO PHILLIPS BUILDING - MOVE ALL DESIGNATED PROGRAM MATERIALS

SKELLY TO ZARROW BUILDING - MOVE DESIGNATED INSTRUCTIONAL MATERIAL SKELLY - WILL NEED MORE STUDENT DESKS AND CHAIRS FOR BIGGER STUDENTS

NEW GRADE SCHOOLS LEVELS PLUMBING NEEDS PLAYGROUND FENCING NEEDS MISC NEEDS

CENTRAL 7TH - 12TH NEED MORE STUDENT McLAIN GRADES DESKS AND CHAIRS ROGERS SHOULD BE OKAY TEACHER ON DESKS FURNITURE AND CHAIRS

CAFÉ TABLES

LIBRARY BOOKS FOR THE 7TH & 8TH GRADERS May 2, 2011 Page 12

NEW GRADE SCHOOL LEVELS PLUMBING NEEDS PLAYGROUND FENCING NEEDS MISC NEEDS

HOUSTON EARLY LOWER SINKS AND REMOVE OLD ENCLOSE PLAY REMOVE THE MOST OF THE STANDARD ITEMS CHILDHOOD URINALS IN RR'S SWINGS AND AREAS SIZE CAN BE DESK AND RELOCATED CENTER CLIMBING TOYS CHAIRS FROM BUNCHE LOWER DRINKING FOUNTAINS NEED SMALL DESK AND CHAIRS LOW TABLES

PLAY CENTERS AND ACTIVITY STATIONS

NEW GRADE PLAYGROUND SCHOOL LEVELS PLUMBING NEEDS NEEDS FENCING NEEDS MISC NEEDS

BRYANT 7TH - 12TH CONVERT THE REMOVE REMOVE THE FORMALLY PRE - K AREA THE SMALLER MET RESTROOMS PRE - K FURNITURE FRANKLIN & TO PLAYGROUND LOMBARD ADULT SIZE TOYS BRING IN BIGGER STUDENT DESK AND CHAIRS

LIBRARY BOOKS

May 2, 2011 Page 13

NEW GRADE SCHOOL LEVELS PLUMBING NEEDS PLAYGROUND FENCING NEEDS MISC NEEDS

MOVE MONROE PRE -K, LOWER SINKS AND PRE - K TOY ENCLOSE PRE - K ADULT ED KDNG AND URINALS IN RR'S FOR PLAYGROUND PLAYGROUND OUT 6TH GRADE FOR PRE - K NEED SMALL DESK, CHAIRS, LOWER DRINKING TABLES AND ACTIVITY FOUNTAINS FOR CENTERS PRE - K NEED NEW HVAC FOR GYMS IN C HAND WASHING SINKS BLDG

KITCHEN EQUIP

* MOVE ALL FIXED ASSETS INTO A SECURE CENTRAL LOCATION * MOVE INSTRUCTIONAL MATERIAL TO DESIGNATED SITES * MOVE THE LIBRARY BOOKS, SHELVES AND FURNITURE WHERE DESIGNATED * MOVE AND SET UP KITCHEN EQUIPMENT WHERE NEEDED * ORGANIZE THE FURNITURE IN THE CLOSED SITES TO MOVE TO SCHOOLS WITH EXPANDED PROGRAMS

-Repurpose MS to ES (Nimitz, Gilcrease, Lewis & Clark, Hamilton and Madison)

-Add Junior High to High Schools at McLain, Central and Rogers (includes separation of students)

-Repurposing of Monroe (add 1 grade each for Mayo, Lang. Immersion and Thoreau programs)

-Repurposing of Zarrow building to Skelly campus

-Repurposing Bryant to accommodate Franklin and Lombard

-New grade levels (6th) at elementary schools

-Relocation of programs (Bunche, Zarrow, Alt Ed.)

-Move Fulton programs to sites to be determined (Clinton for PD)

May 2, 2011 Page 14

Child Nutrition

Tasks: Kitchen and Cafeteria Modifications

-Move large equipment, small wares, and dry storage items

-Move and preserve operational records & documents as required (3 years)

-Repurposing of technology as appropriate (Computers, printers POS equipment)

-Repurposing and adjustment of dining room furniture (tables and chairs)

-Repurposing of office equipment and furniture

-Move and modify signage and marketing materials (menu boards, area & item identifiers, etc.)

-Adjustment of serving lines (height requirements)

-Increase refrigeration and frozen storage for sites with increased enrollment as necessary

-Evaluate any additional AC, Water or sewage needs

Transportation

Tasks: Routes & Bell times

-Build new routes taking into account NCLB, boundary mods, relocation of programs, etc.

-Assess stops for safety while student walk or wait

-Assess new special needs route requirements

-Assess impact of two vs. three starting times. Not only cost but separation of students

-Determine impact of number of routes required, busses and drivers needed

-Determine ongoing/reoccurring annual cost impact of changes

-Recruitment of drivers if necessary

Information Systems Services

Tasks: Power School, VersaTrans, Network, Equipment

-Update school boundaries in PowerSchool and VersaTrans

-Build new school numbers (IDs) as appropriate

-Update next school and home school indicators as appropriate

May 2, 2011 Page 15

-Update grade levels and course offerings based on new site configurations

-Pre-Enrollment for 2011-12

-Pull requests by course for secondary closures

-Move all elementary students to next school

-Process new transfer approvals

-Update teacher assignments

-Move users to new site servers as appropriate

-Secondary Schedule Build Workshops

-PowerSchool Year End Rollover

-Provide teachers/staff with flash drives to save work on PCs prior to school end

-Evaluate technology from closed sites

-Re-image PCs to be reassigned (consolidation site or repurposing facilities)

-Retire site servers in closed facilities

-Salvage technology from closed sites (APs, switches, etc.)

Health Services

Tasks: Clinic consolidations

-Move equipment and supplies from closing clinics to remaining sites

Tasks for All

-Staffing Modifications (Custodians, Cafeteria staff, Bus drivers and Nurses/Health Assistants)

-Parental communications plan

-Staff communications plan

May 2, 2011 Page 16

Athletics Department Plan of Action

Rationale: Project Schoolhouse has been predicated on the promise of “trade-ups” for the students and families in TPS. For the last 9 years the district has offered 6th graders the opportunity to participate in organized, school sponsored athletics, one of the only school districts in Oklahoma to do so. With the consolidation, the simple thing to do would be to eliminate 6th grade athletics and only offer school sponsored sports to students attending a junior high or to students attending Thoreau, Carver, Edison or Rogers. A failure to offer 6th graders the opportunity to participate in organized, school sponsored athletics could be perceived as a “trade-down” for these students. The TPS Athletics Department feels strongly that we should create “6th grade satellite programs” for the following three purposes.

1) To maintain the programs we have previously offered.

2) To provide the opportunity for 6th graders to develop a connection with their feeder high school.

3) To afford participating 6th graders an easier transition into the 7th grade as the students will have had the opportunity to develop relationships with older students, coaches and other 6th graders in their HS feeder pattern.

These recommendations will affect the following:

- Hale Junior High, 7-8 campus (formerly Whitney Middle School) - Memorial Junior High, 7-8 campus (formerly Byrd Middle School) - Webster Junior High, 7-8 campus (formerly Clinton Middle School) - East Central Junior High, 7-8 campus (formerly Foster Middle School) - Rogers Junior High, 6-12 campus (formerly Wilson, Cleveland and Hamilton Middle Schools) - McLain Junior High, 7-12 campus (formerly Gilcrease Middle School) - Central Junior High, 7-12 campus (formerly Madison Middle School)

Edison Middle School, Thoreau Demonstration Academy and Carver Middle School will largely be unaffected from the way they have previously operated- unless otherwise noted below.

*At this time KIPP is not being considered as one of the 10 schools involved in the Junior high athletic program.

The district will be moving from a 14-team middle school conference to a 10-team junior high conference.

May 2, 2011 Page 17

Structure

Junior high teams will be composed of “grade-level” teams, 7th and 8th grade, rather than the current structure of varsity and junior varsity teams. Every junior high will have 7th and 8th grade teams for football, boys and girls basketball, volleyball and cheerleading. Cheerleading may remain as varsity and JV based solely on the numbers participating. Each school would have the flexibility to make that determination that based on their participation numbers. Carver, Thoreau, Rogers Junior high and Edison Junior high, all having 6th grade on their campuses, will have separate 6th grade teams if the participation numbers will support a separate team. The junior highs without 6th graders on their campuses will be allowed to create “6th grade satellite programs” from the 6th grade students at the elementary schools within their high school feeder pattern. This 6th grade satellite program will be offered for all junior high sports; football, boys and girls basketball, volleyball and cheerleading. o Example: Central Junior high will form 6th grade teams composed of the 6th graders from Academy-Central, Mark Twain, Burroughs, Emerson and Madison. o If there are enough willing participants to form a complete 6th grade team, then they will compete in our “6th Grade Saturdays” as we have done the past two years. o We recommend that 6th grade “satellite” teams/squads do not practice more than 2 days a week. o If there are not enough athletes to form a complete 6th grade team, those willing 6th graders may participate on the 7th grade team and practice times will be adjusted. . 6th graders will not be allowed to participate on 8th grade teams. o Parents will be responsible for transportation for their 6th grade athletes to all practices, games and events. . Forty-four (44) PK-6 sites will be created; therefore we cannot feasibly offer transportation services for 6th graders at 44 different sites. The TPS Athletics Literacy and Character initiative that is beginning in the 2011-2012 school year will be conducted with 7th and 8th graders on the junior high campuses, and with 6th - 8th graders at Edison, Rogers, Carver and Thoreau.

Stipends

Create new 6th grade stipends for football, boys basketball, girls basketball & volleyball. We are requesting that the 6th grade stipends be placed at the discretion of the TPS Athletics office to be allotted on an “as needed” basis. Some junior high’s may not form independent 6th grade teams, others might have to form an “A” and “B” team. The overall middle school stipends will be decreasing from 15 schools to 10 schools. We can restructure the middle school program to a junior high program and stay within the current budget of appropriated middle school athletic stipends. Even with adding the necessary additional 6th grade stipends for the satellite programs there will be a reduction in the overall middle school/junior high stipends by approximately $20,000.

May 2, 2011 Page 18

Uniforms

All junior high teams (6th, 7th and 8th) will wear uniforms that represent their feeder high school (exceptions: Carver Middle School, Thoreau Demonstration Academy). New uniforms must be purchased to reflect the name of the appropriate feeder high school. Purchases must be made for the following 7 junior highs: Central Junior High, East Central Junior High, Hale Junior High, McLain Junior High, Memorial Junior High, Rogers Junior High and Webster Junior High. Football: purchase 90 home jerseys and 90 away jerseys (30 for each 6th, 7th and 8th) per school. o TPS Athletics office will cover the costs of: helmet decals to match the feeder high schools, additional pants, additional shoulder pads, etc… Basketball: purchase 90 reversible jerseys and shorts (45 boys and 45 girls- 6th, 7th and 8th) at each school. Volleyball: purchase 21 jerseys and shorts for each of the 7 junior highs Cheerleading: purchase 36 cheer uniforms for each of the 7 junior highs See attached worksheet with a rough projection of the uniform costs.

Locker Rooms & Practice Issues

In the interests of keeping junior high and high school student- athletes separated on the campuses that are 7-12 (Central, Rogers, McLain) careful consideration must be given to scheduling of practice times, use of locker rooms and other athletic facilities.

Practices times between junior high and high school should be staggered so that there is NO INTERACTION with the student-athletes prior to or after practices in the locker rooms.

Scheduling and Bell Times

In an effort to keep junior high and high school student-athletes separated and to facilitate the scheduling of practice for 7-12 graders in limited practice space, we are making the following recommendations.

All junior highs and middle schools should start at least 1 hour prior to the High Schools. For those campuses with junior high and high school students would allow for the junior high students to be in class when the high school students arrive on campus. Additionally, the junior high students would get out of class earlier allowing them to begin practice when the high school students are still in class.

Eligibility

Weekly academic eligibility will be conducted as it always has been. The only difference would be with the 6th grade “satellite programs.” The junior high site AD’s must be given administrative PowerSchool access so they can look up 6th graders within their feeder pattern in order to run weekly eligibility reports. TPS residence eligibility policies as they relate to middle schools and the OSSAA would stay the same with the exception of the language changing to reflect junior high instead of middle school.

May 2, 2011 Page 19

Accountability Department Action Plan

Project: Updated Forecast Project Description Delivered to Person(s) Responsible Timeline As soon as final boundary Trish Williams Sharolyn Sorrels By Friday May 6th changes have been made Finance an updated student enrollment forecast will be produced using the new TPS configuration.

Project: PK Pre-enrollment Project Description Delivered to Person(s) Responsible Timeline Completed PK packets Parents and Beth Richardson and By Tuesday May 17th collected during round- PowerSchool the Accountability team up will be pre-enrolled based on the new staff allocations. Parents requesting a transfer will have their packets moved directly to the district transfer file. All parents that completed a packet will receive written notification of their child’s assigned school.

Project: Identifying new student home school and preliminary seats available by site Project Description Delivered to Person(s) Responsible Timeline Identification of Assistant Ann Burcham By Friday May 6th students that will have Superintendent of Mike Howe a new home school Accountability Dave Casper based on one of the Denzel Kesterson following criteria; School Closure Boundary Change # of Rescinded transfers Preliminary list of seats available

May 2, 2011 Page 20

Project: Determination of Student Placement Project Description Delivered to Person(s) Responsible Timeline Prioritize students with Assistant Ann Burcham By Wednesday May 13th a new home school Superintendent of Mike Howe based on boundary Accountability Dave Casper changes for a possible Denzel Kesterson transfer. Notify parents by mail

For overcrowded schools prioritize students to have transfer rescinded.

Project: New Magnet/Application Programs Project Description Delivered to Person(s) Responsible Timeline Populate the new The new principals of Elementary intake Must be finished by programs at Rogers & these programs. design: Millard House May 27th Monroe. Final intake and designee(s) with requirements and Parents notified Ann Burcham and population numbers to Denzel Kesterson be determined. Run an additional lottery Secondary intake and/or application design: Kevin Burr and process where needed. designee(s with Ann Burcham and Denzel Kesterson

Lottery/Application process: Ann Burcham, Denzel Kesterson and the transfer office.

Project: District Transfers Project Description Delivered to Person(s) Responsible Timeline Completion of the Parent and School Ann Burcham May 17th – June 17th district transfer process. Notification Denzel Kesterson Collect applications Transfer Office June 20-July 1st process applications

July 5th – 8th Parent and school Notification

May 2, 2011 Page 21

Curriculum & Instruction Department Action Plan

Curriculum & Instruction and School Turnaround Offices Action(s) Responsible Employee(s) Timeframe Prepare and present plan to Verna Ruffin 4/18-22/2011 Associate Superintendents, and Executive Staff. Prepare instructional West & Curriculum Specialists 4/25-29/2011 materials lists for inventory

Create and distribute Print Shop 5/1-13/2011 packing labels Conduct textbook and Principals, team leaders & dept. 5/4-13/2011 supplemental materials chairs inventory of all school sites. Develop list of volunteers to Principals, PTA, Partners 5/1-13/2011 assist in packing

Identify “staging area” in Principals 5/16-20/2011 sending and receiving schools sites. Identify textbook depository Jim Spear 5/25/2011 for surplus materials Boxes and labels delivered to TPS Labor 5/16–20/2011 schools Principals (& secretaries) Ruffin, West via House & Burr 5/25/2011 meet to decide on distribution of textbooks & supplemental materials and create requisitions. Pack & label instructional Principals, team leaders, dept. 5/16 -6/7/2011 materials for transfer chairs teachers Move materials according to TPS Labor and or movers 6/8 – 8/1/2011 deployment plan to building staging areas for building custodians to distribute. Surplus materials delivered to depository Surplus materials deployed West & Principals 8/20/2011 to buildings as needs identified

May 2, 2011 Page 22

Materials Distribution

Sending School Receiving School Grade of Textbooks & Supplemental Materials

Wilson Rogers 7th and 8th Grade

Wilson Kendall-Whittier 6th Grade

Wilson Rogers Middle Years Program 6th

Cleveland Sequoyah 6th Grade

Cleveland Surplus available by RQ 7th and 8th Grade

Lewis and Clark Foster 7th and 8th Grade

Lewis and Clark Feeder Elementary by RQ 6th Grade

Foster Feeder Elementary by RQ 6th Grade

Sandburg Lewis and Clark PreK-5

Jones Surplus K-5

Madison Central 7th and 8th grade m

Chouteau Madison PreK-5

Madison Chouteau/Mark Twain by RQ 6th grade

Roosevelt Feeder Elementary by RQ PreK-5

Nimitz Byrd 7th and 8th

Nimitz Grimes and other feeders by RQ 6TH Grade

Grimes Nimitz PreK-5

Whitney Feeder Elementary by RQ 6th grade

Bryant Hamilton PreK-5

Hamilton Bryant and feeder s by RQ 6th Grade

Hamilton Surplus available by RQ 7th and 8th

Phillips Fulton Prek-5

Barnard Surplus available by RQ PreK-5

May 2, 2011 Page 23

Clinton Feeder Elementary by RQ 6th Grade

Addams Feeder Elementary by RQ Prek-5

Gilcrease McLain 7th and 8th grade

Cherokee Greeley Prek-5

Houston Gilcrease K-5

Houston Houston PreK

Alcott Alcott PreK

Alcott Surplus available by RQ K-5

Specialized sped materials will follow programs as determined by the district office

Textbooks will be boxed in classroom sets of 20-25 including the teacher’s manual and teacher’s supplemental materials kit and manipulative kits (for math).

Labels will be placed on the box indicating sending school, sending teacher, receiving school, and contents.

After revised school enrollment forecasts and staffing sheets are issued we will have a more accurate knowledge of textbooks needed at each site.

May 2, 2011 Page 24

Library Collection DRAFT Redistribution Plan April 26, 2011

Library Media Specialists will be released from library duties for 10 of the final 15 calendar days beginning May 16. (That will allow 5 days at their discretion for final work and activities in their school buildings.) TPS Labor and /or professional movers will provide trucks with lifts and personnel to assist in moving book carts from school to school. Schedule will be provided. Librarians will work to deselect non grade appropriate materials from collections to be moved to the appropriate school with new grade configurations. They and or movers will load books on mobile book carts in shelf order. Labor or movers will load book carts onto trucks and transport to destination schools where a team of librarians will help reconfigure libraries and shelve new materials. Moves are sequenced to clear space at receiving sites prior to moving those materials to their new schools. In several cases professional movers box books for storage until library remodel/construction is complete. Electronic records for reassigned materials will be digitally transferred during the process and throughout June/July. (Funding for 200 hours work @ $23. Per hour needed to complete) Modifications will be made to the following plan as per changes in May 2 Board approved plan.

Central 1. *Central awaiting remodel and decision on packing. Possible professional packing. 2. Madison: Librarians box gr. 7-8 books to be moved to Central to be shelved after remodel 3. *Move Chouteau to Madison where librarians combine collections. 4. *Roosevelt professionally box and move to Fulton after Fulton remodel.

East Central 1. Foster grade 6 materials distributed to feeder elementary schools. Elementary librarians select materials creating shelf space for L & C collection. 2. Librarians select onto book carts L&C grade 7-8 materials for transport to Foster 3. Librarians at Foster shelve newly arrived materials 4. Jones: Pre k-K separate and create resource list. 5. Move all Sandburg and Jones gr.1-5 to L&C where librarians shelve combined collections. Combine digital records minus resource list.

Edison 1. Barnard: Librarians select onto carts pre-K materials to move to Jones. Librarians shelve. 2. *Barnard gr. 1–5 move to Madison to support additional population. Librarians shelve. May 2, 2011 Page 25

3. Phillips: Librarians select and box Pre K-K for Porter 4. *Philips gr. 1–5 move to Nimitz to support additional population. Librarians shelve.

Hale 1. Whitney: Librarians remove grade 6 materials and distribute to feeder schools 2. *Hamilton gr. 7-8 materials to be relocated to Whitney. Librarians shelve. 3. *Bryant materials to be relocated to Hamilton where librarians shelve. 4. *Franklin and *Lombard materials to Bryant. Librarians shelve.

Memorial 1. Byrd: Librarians remove grade 6 materials from Byrd and distribute to feeder schools 2. *Nimitz: move grade 7-8 materials to Byrd. Librarians shelve. 3. *Professionally move Grimes library materials to Nimitz. Shelve leaving large gaps.

McLain 1. Gilcrease gr. 7-8 materials to be relocated McLain 2. *Cherokee materials move to Gilcrease. Librarians shelve 3. *Houston pre-k materials to Jones ECDC 4. Houston gr. 1 – 5 materials to move to Gilcrease 5. *Bunche ECDC materials to be relocated to Houston 6. Alcott TBA after program is identified as per 4/21 principals mtg. (possible Project Accept and TRAICE)

Rogers (in planning stages) 1. Shelving TBA moved to Monroe during summer if not by 5/20 2. Cleveland materials to be boxed and relocated to Monroe 3. Some Cleveland shelving moved to Rogers 4. Wilson materials to be relocated to Rogers auxiliary library

Webster 1. Clinton: Librarians pull grade 6 materials to redistribute to feeder pattern 2. Addams: Prek-K to be boxed and relocated to Porter and remainder TBA

May 2, 2011 Page 26

FROM: McLain High School CNA program TO: Sooner Mobility & Medical Rentals, Inc, 9435 E 51 St, Ste D, Tulsa, OK 74145 Attn: Matt, phone #918-663-6800, Email: [email protected] Item Qty Item price Total

Mechanical lift 1 895.00 895.00

Bedside Commode 2 81.00 162.00

Walker, folding 2 59.95 119.90

Standard BP cuff 6 27.00 162.00

Digital BP cuff 4 39.95 159.80

Over bed table 2 95.00 190.00

Urinal 2 4.95 9.90

Glass thermometer 4 6.00 24.00

Gait belt 4 9.95 39.80

Fracture Pan 2 13.50 27.00

Bed Pan 2 13.50 27.00

Wash basin 2 5.00 10.00

Emesis basin 2 12.50 25.00

Transfer board 2 29.95 59.90

Room divider 2 306.25 612.50

Hospital bed 1 950.00 950.00

Walker w/ wheels 2 69.95 139.90

Hospital bed sheets 8 22.00 176.00

Gloves, large 10/box 5.00 50.00

Gloves, medium 10/box 5.00 50.00

BP cuff/child size 1 29.00 29.00

BP cuff/large size 2 33.75 67.50 Disposable masks 1 10.00 10.00 TOTAL 3,996.20

May 2, 2011 Page 27

Oklahoma State Department of Health Curriculum for Oklahoma Long Term Care Nurse Aide Training and Competency Evaluation program

Curriculum includes twenty-nine topics

1. Health Care delivery 2. Role of the nursing assistant 3. Observing and reporting 4. Communication and interpersonal skills 5. Infection control 6. Body Mechanics 7. Safety 8. Emergencies 9. Resident’s rights 10. Prompting residents’ independence 11. Basic anatomy 12. Aging process 13. Cognitive impairment 14. Resident’s family 15. Resident’s environment 16. Positioning 17. Vital signs and measurements 18. Bathing 19. Skin care 20. Oral care 21. Hair and nail care 22. Dressing 23. Transferring 24. Mobility 25. Nutrition and hydration 26. Elimination 27. Care of the dying resident 28. Survey process and types of facilities 29. Alzheimer’s disease and care of the resident with Alzheimer’s

May 2, 2011 Page 28

Rogers College High School

Communication Timeline

APRIL 26, 2011

1) A letter (Dual Language) goes home with students – announcing the schedule of meetings for Wilson / Cleveland students and parents. 2) A letter (Dual Language) goes home with students – announcing the schedule of meetings for current Rogers students and parents. 3) The schedule for informational meetings will be posted on the district website.

MAY 3, 2011

1) Current students and parents at Wilson, Cleveland Middle Schools will meet with district and school personnel at Will Rogers High School in the evening. Students will hear about the Will Rogers College High School model and will begin to examine their interest in it. (Evening)

MAY 4, 2011

1) TPS district officials will host a second informational meeting at Rogers High School for parents and current students of Cleveland and Wilson Middle Schools. (Evening)

MAY 5, 2011

1) Current students at Wilson, Cleveland Middle Schools will meet with district and school personnel during the day. Students will hear about the Will Rogers College High School model and will begin to examine their interest in it. (During the School Day)

2) TPS district officials will host an informational meeting at Rogers High School for parents and current students of Cleveland and Wilson Middle Schools. (Evening)

3) TPS district officials will host an informational meeting for ALL TPS PARENTS and STUDENTS who are interested in learning more about the Will Rogers College High School as an option for their education. (Evening) a. Office of Accountability will discuss the transfer options and procedures to students. Transfer paperwork will be available to students and families that day. b. Secondary Schools office will present the Will Rogers College High School plan.

May 2, 2011 Page 29

MAY 9, 2011

2) Meet with current 9th grade students at Will Rogers High School who are “on track” for college readiness (EXPLORE test scores from 2009 and 2010). Offer Will Rogers College High School as an option for enrollment as 10th graders in 2011-2012.

3) Meet with current 9th, 10th and 11th students at Will Rogers High School to discuss their options for relocation within TPS. (during school day) a. All TPS High School Principals will be available to present their HS program of study as an option to current Rogers Students. b. Office of Accountability will discuss the transfer options and procedures to students. Transfer paperwork will be sent home with students that day.

4) Host an informational meeting for PARENTS and STUDENTS of CURRENT Will Rogers High School students to understand the options available studentocation to other High School’s in Tulsa Public Schools. (Evening) a. All TPS High School Principals will be available to present their HS program of study as an option to current Will Rogers Students. b. Office of Accountability will discuss the transfer options and procedures to students. Transfer paperwork will be sent home with students that day.

5) Host an informational meeting for ALL TPS PARENTS and STUDENTS who are interested in learning more about the Will Rogers College High School as an option for their education. (Evening) a. Office of Accountability will discuss the transfer options and procedures to students. Transfer paperwork will be available to students and families that day. b. Secondary Schools office will present the Will Rogers College High School plan.

MAY 10, 2011

6) Host an informational meeting for ALL TPS PARENTS and STUDENTS who are interested in learning more about the Will Rogers College High School as an option for their education. (Evening) a. Office of Accountability will discuss the transfer options and procedures to students. Transfer paperwork will be available to students and families that day. b. Secondary Schools office will present the Will Rogers College High School plan.

MAY 12, 2011

1) Host an informational meeting for ALL TPS PARENTS and STUDENTS who are interested in learning more about the Will Rogers College High School as an option for their education. (Evening)

May 2, 2011 Page 30

a. Office of Accountability will discuss the transfer options and procedures to students. Transfer paperwork will be available to students and families that day. b. Secondary Schools office will present the Will Rogers College High School plan.

MAY 13, 2011

2) CURRENT Will Rogers Students: a. All Transfer Requests are DUE to Will Rogers High School or the office of Accountability. b. Remaining students who have not filled out a transfer request will be personally met by members of the counseling staff and the office of accountability to discuss their intentions. 3) FUTURE Will Rogers Students: a. All APPLICATIONS for inclusion in the Will Rogers College High School are DUE in the office of Accountability.

MAY 27, 2011

4) CURRENT Will Rogers Students: a. All students will be notified of their new school assignment based on: i. Transfer request. ii. Assignment – due to no transfer request being entered. 5) FUTURE Will Rogers College High School Students: a. All students will be notified of their acceptance into Will Rogers College High School.

May 2, 2011 Page 31

Site Based Trade Ups

Trade Ups Currently on Campus: Needed Trade Ups:

Art Art Integration Assist. Principal Band for 6th Before and After Care Behavior Support Coach Career Exploration CLC Calendar Community School Coordinator Community Schools Director Counselors Cultural Competency Early Childhood ELL Support Extended Day Fine Arts Teacher Instructional Coaches Math Music Parent Facilitator PD Teachers PE Principal Principal Manager / SAM Professional Dev. Teacher Reading SIG Grant Social Worker Standardize District RTI Standardize Tutoring Summer Institute TA for Kindergarten Technology Technology Infusion TFA Truancy Office

Note: Site based trade ups will be determined individually (site by site) in an effort to ensure that each school has bettered its educational and support offerings. Committee’s will be formed including Principals, Teachers, Parents and other patrons to determine additional trade ups that could be implemented at various sites. May 2, 2011 Page 32