Official Devon & Cornwall Police Force Business Board held on Thursday 13 April 2017 at 10.00am Helford Room, Middlemoor HQ
Attendance James Vaughan (Chief Operating Officer) Glen Mayhew (Superintendent – Staff (Chair) Officer to Chief Constable) Nicky Anderson (Strategic Lead – L & D for Neal Butterworth (Head of Finance – D & C and Dorset. Dorset) Andy Bennington (Head of IT) Julie Fielding (Commander Crime and Pete Windle (Head of Professional Justice) Standards) Dave Thorne (BCU Commander Plymouth) Matt Lawler (Head of Prevention) Lucy Seymour (Head of Legal Services) Ian Drummond Smith (Superintendent Local Juliet Simmons (Head of Equality & Policing) (for Jim Pearce) Diversity) Sam de Reya (Superintendent Local Policing) Alexis Poole (Head of Performance & (for Jim Colwell) Analysis) Sandy Brooks (Head of Contact Tanya Croft (Head of Corporate Management & CMCU Manager) (for Jim Communications) Nye) Dave Thorp (Head of Corporate Jan Dwan (Strategic Meeting Hub) Development – Dorset)
Guests Steve Parker (Detective Superintendent Public Protection Unit) (for minute ref 04/17/39)
Observers Janice Adams (Police Federation) Sophie Jones (Tripartite Rep)
Apologies Paul Davies (Chief Superintendent - Corporate Catherine Beasley (Alliance Head of Development) Business Change) Richard Bullock (Concepts and Design Lead) Mark Callaghan (Head of Criminal Justice) Jim Colwell (BCU Commander Devon) (Dorset) Jim Pearce (BCU Commander CIOS) Colin Searle (CS Territorial Policing Jim Nye (Strategic Alliance Operations) Commander Gemma Morris (T/Head of Corporate Development – Dorset)
Force Business Board – 13 April 2017 Agreed Fairness & Respect: Integrity: Courage: Professionalism:
Official
04/17/35 Opening & Declaration of Interests [FOIA Open]
James Vaughan opened the meeting welcoming members. Apologies were noted and the need to remember the equality and health and safety obligations during the discussions was highlighted. No declarations of interest were made.
04/17/36 Minutes from previous meeting held on 16 March 2017 [FOIA Open]
The minutes from the meeting held on 16 March 2017 were agreed as a true and accurate record.
04/17/37 Action Log for 13 April 2017 [FOIA Various]
a. Action 129 – Body Worn Video (BWV) for Firearm Officers (remitted from Executive Board)(minute reference 03/17/25) [FOIA open] James Vaughan gave a brief verbal update on BWV for Firearms Officers. The BWV Contract had been signed. Delivery would be eight weeks with implementation in 12 weeks. Deployment would be in all Firearm roles. A further update on the current position was required to be brought to the next meeting. Action to remain open
b. Action 132 – Crime and Justice Update (minute reference 03/17/31) [FOIA closed s.22]
c. Action 133 – Crime and Justice Update – Intelligence led Management Pilot for the Management of Low Risk Registered Sex Offenders (minute reference 03/17/31) [FOIA open] Discussed at minute reference 04/17/39 Action discharged
d. Action 134 – Immediate Response Task and Finish Group (minute reference 03/17/34) [FOIA open] Alexis Poole and Jim Nye will meet to discuss Terms of Reference for the Task and Finish Group which would then be circulated. It was highlighted that Ops Performance Monitoring Reviews (PMR)s would take place prior to the next Business Board meeting which would enable discussion around the action to take place. Action to remain open
04/17/38 Police Community Support Officer (PCSO) Preference Exercise [FOIA closed s.22 Information intended for future publication]
Force Business Board – 13 April 2017 Agreed Fairness & Respect: Integrity: Courage: Professionalism:
Official
04/17/39 Intelligence led Management Pilot for the Management of Low Risk Registered Sex Offenders (RSO) [FOIA closed s.22 Information intended for future publication]
04/17/40 Safeguarding Portfolio Responsibilities [FOIA closed s.22 Information intended for future publication]
04/17/41 ACC Portfolios [FOIA open]
Members received and noted a paper on the Devon and Cornwall ACC Portfolios. The realignment and adoption of the portfolios was carried out and supported by the Executive. The two Executive Boards had agreed that the Force would adopt shared Executive portfolios across Devon and Cornwall and Dorset for the transformational change programme with immediate effect. There would be a staged approach with work towards Line Management starting immediately and full formal portfolios starting in June 2017.
The revised portfolio for responsibilities and for Line Management would be as follows:
Vulnerability & Crime – Local Policing & Partnership & Russ Middleton Connectivity – Andy Collaboration – Sharon Boulting Taylor Public protection SOCB Geographic Strategic Alliance CJ Delivery ESMCP Modern slavery Prevention Fire Service Cyber crime department Mental health Intelligence Operations department (including CMCU)
Line management / CPD Line management / CPD Line management / CPD Head of Crime Operations 2 x Programme Geographic Commander delivery Commander Geographic managers C/Supt Corporate Commander Geographic development Head of Alliance Commander Prevention
Force Business Board – 13 April 2017 Agreed Fairness & Respect: Integrity: Courage: Professionalism:
Official Further discussion would be required to determine who would Line Manager who. It was highlighted that communication around the Line Management needed to be clear.
Discussion was held around the terminology of Directors as other forces use Assistant Chief Officers (ACO) as opposed to Directors. It was highlighted that using ACO would not have any impact on roles and responsibilities.
The Board:
1. Noted that the paper had been supported by Force Executive Board and Joint Management Board with staged implementation for June 2017.
04/17/42 Fire/Police Collaboration [FOIA closed s.22 Information intended for future publication]
04/17/43 Project Genesis [FOIA closed s.22 nformation intended for future publication]
04/17/44 Performance Overview [FOIA closed s.22 Information intended for future publication]
04/17/45 Crime and Justice Update [FOIA closed s.22 Information intended for future publication]
04/17/46 Forthcoming HMIC Inspections [FOIA open]
A brief verbal update was given. A two staged monitoring Crime Data Integrity (CDI) training would be carried out. Dates were available on SharePoint. Good attendance was required and a regular check of attendees would be sought. Brief discussion was held. It was highlighted that staff need to know why the training was essential. All staff who deal with crime recording and decision making should attend. Alexis Poole to get an updated list of attendees and sent to Gold Group members. For action by: Alexis Poole Action discharged
04/17/47 Strategic Alliance Update [FOIA closed s.22 Information intended for future publication]
Force Business Board – 13 April 2017 Agreed Fairness & Respect: Integrity: Courage: Professionalism:
Official
Date, Time and Location of Next Meeting There being no other business the meeting closed at pm. The next Force Business Board meeting will be held on Thursday 18 May 2017 in the Helford Room, Middlemoor.
Force Business Board – 13 April 2017 Agreed Fairness & Respect: Integrity: Courage: Professionalism: