Final Report External Review of the Decentralisation and Municipal Support Project - DEMOS
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Final Report External Review of the Decentralisation and Municipal Support Project - DEMOS swisspeace, May 2016 Matthias Boss, swisspeace Krenar Loshi, Independent Consultant Dukagjin Popovci; Kosovo Education Centre Table of contents List of abbreviations iii 1 Background and methodology 1 1.1 Background and objective of the review 1 1.2 Methodology of the review 1 1.3 Theory of Change guiding the review 2 2 Context and Stakeholder Analysis 3 2.1 Overall context related to decentralization and municipal governance 3 2.2 Major challenges related to local governance in Kosovo 4 2.2.1 General situation ..................................................................................................................4 2.2.2 Electoral system and political culture ..................................................................................4 2.2.3 Clientelism ...........................................................................................................................5 2.3 Stakeholder Analysis 6 3 Assessment of DEMOS Phase I 8 3.1 Relevance 8 3.1.1 Overall relevance of the project ...........................................................................................8 3.1.2 Relevance of objectives and approaches ............................................................................9 3.1.3 Relevance of DEMOS considering the overall donor landscape...................................... 12 3.2 Effectiveness 12 3.2.1 Preliminary remarks .......................................................................................................... 12 3.2.2 Main results achieved in DEMOS I ................................................................................... 12 3.2.3 Results achieved at the levels of overall goal, outcomes and outputs ............................. 15 3.2.4 Major factors influencing the achievement of results ....................................................... 21 3.2.5 Major factors hampering the achievement of results ........................................................ 21 3.2.6 Mainstreaming Transversal Themes ................................................................................ 21 3.3 Efficiency / Implementation 22 3.3.1 Management structure ...................................................................................................... 22 3.3.2 In- and out-sourcing. ......................................................................................................... 22 3.3.3 Use of country systems .................................................................................................... 22 3.3.4 Choice of municipalities – geographical coverage ........................................................... 23 3.3.5 Coordination and cooperation with other SDC funded projects ....................................... 23 4 Recommendations for the design of the second phase of DEMOS 24 5 Annexes 29 5.1 Stakeholder analysis 29 5.2 Selection criteria for municipalities in DEMOS Phase I 33 5.3 Terms of Reference 34 5.4 Mission schedule 40 i 5.5 List of interviews 43 5.6 Documents consulted 45 ii List of abbreviations AAK Alliance for the Future of Kosovo AKM Association of Kosovo Municipalities AKR New Kosovo Alliance CC Communities Committee CG Control Group CSO Civil Society Organization DEMOS Decentralization and Municipal Support Project DSP Democratic Society Promotion Project EU European Union GIZ Deutsche Gesellschaft für Internationale Zusammenarbeit KCSF Kosovar Civil Society Foundation KIPA Kosovo Institute of Public Administration LDK Democratic League of Kosovo MA Municipal Assembly MLGA Ministry of Local Government Administration MoF Ministry of Finance MPA Ministry of Public Administration NAO National Audit Office OECD Organization for Economic Cooperation and Development OSCE Organization for Security and Cooperation in Europe PBGS Performance Based Grant Scheme PFC Policy and Finance Committee PDK Democratic Party of Kosovo POE Publicly Owned Enterprises SAEK Support to Anti-Corruption Efforts in Kosovo Project SCO Swiss Cooperation Office SIDA Swedish International Development Cooperation Agency SDC Swiss Agency for Development and Cooperation SLS Independent Liberal Party ToC Theory of Chang ToR Terms of Reference UNDP United Nations Development Program UNMIK United Nations Mission in Kosovo USAID United States Agency for International Development iii 1 Background and methodology 1.1 Background and objective of the review SDC’s Decentralization and Municipal Support (DEMOS) project has been implemented since July 2014. This first project phase is coming to an end in December 2017. In view of design of the next phase of the project, SDC commissioned an external review of the Project which according to the Terms of Reference (see Annex 3) is (i) “to assess and document results and shortfalls of DEMOS phase I (in terms of relevance, effectiveness, sustainability and impact) as well as (ii) to identify and recommend main elements of DEMOS phase II, adhering to the frame given by the new cooperation strategy 2017 to 2020”. 1.2 Methodology of the review The review’s methodological approach corresponds to a formative evaluation with theory-based elements (i.e. theories of change). The review process started off by reviewing the existing at times implicit Theory of Change of the Project and making it explicit by visualizing it. The reconstructed Theory of Change depicts in a graphic and logic manner the Projects interventions and how these are to lead to achieving the anticipated changes and attaining the objectives of the Project. The theory of change has, thus, provided the base for testing relevant assumptions and guided subsequent interviews by the review team. The review process consisted of the following steps: Clarification of mandate: The mission team discussed the understanding of the mandate, expectations and methodologies to be applied with persons in charge at the SCO in Pristina and well as with SDC representatives in Bern. Desk review of relevant documents: Documents provided by the SCO and DEMOS and other documents obtained through own literature search were analyzed. A list of consulted documents can be found in Annex 5. Review of Theory of Change: The explicit and implicit Theory of Change of the Project was reviewed and visualized to serve as a basis for the review. Interviews: Jointly with the Swiss Cooperation Office a list of relevant interview partners was developed. Interviews with relevant government officials, representatives of municipalities, donors, CSOs, contractors and individual were held (see Annex 4). Interim discussion with SCO and DEMOS: The initial impressions were discussed after the first week of meetings with the SCO and DEMOS management testing the consultants’ hypotheses and provisional recommendations. Validation of initial findings with SCO and DEMOS: Towards the end of the mission another meeting was organized with the SCO and DEMOS management with the objective to discuss and validate the main findings and recommendations. Preparation of report: This report was prepared based the mission findings and the reflection with the SCO and DEMOS. The mandate was realized by one Swiss consultant, Matthias Boss, from swisspeace and a two local experts, Krenar Loshi and Dukagjin Popovci. Acknowledgement The consultants thank SDC, especially the SCO and the DEMOS team in Prishtina, which organized the mission very well, including the facilitation of identifying local experts, supporting developing the mission program, arranging meetings and translators. 1 1.3 Theory of Change guiding the review The external review is based on Theory of Change (ToC) underlying the DEMOS Project design and implementation. It is presented below. 2 2 Context and Stakeholder Analysis 2.1 Overall context related to decentralization and municipal governance Nine years after Kosovo’s declaration of independence, and despite the powerful backing of decentralization policies by the international community, there are still major issues in building a strong local governance system. In general, local administrations continue to be weak, dependent on central government financing and often confused over the changing legal framework and its impact on their responsibilities and competencies. Local governance in Kosovo, in constitutional and legal terms enjoys a high level of autonomy. However, it is limited in terms of financial resources and human capacity, and therefore delivers inefficient and ineffective public services. Furthermore, Kosovo still continues to encounter major issues with the integration of northern municipalities in the unique system of governance. The EU progress report for 2016 recognizes the improvement in municipal compliance with the law on local self-government, however, pointing out a range of issues related to local level capacities and the issue of transparency and accountability, particularly in regard to the municipal assemblies’ oversight role. Following the setup of broad international presence in Kosovo in 1999, local government has been subject to a range of reform strategies over the years with several overlapping and others even contradicting each other. The current legislation still has incoherencies which impact the efficient delivery of services to citizens. In addition, there are significant differences between the municipalities in terms of their human and financial capacity. Some of the new1 smaller municipalities such as Partesh, Ranillug, Kllokot and Junik are rather inexperienced in managing