8 November 2016 LOCATION: Committee Rooms TIME: 7.00Pm

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8 November 2016 LOCATION: Committee Rooms TIME: 7.00Pm Services Committee AGENDA DATE OF MEETING: 08 November 2016 LOCATION: Committee Rooms TIME: 7.00pm This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper. AGENDA Services Committee Meeting Date: 08 November 2016 ITEM SUBJECT PAGE - APOLOGIES AND LEAVE OF ABSENCE - CONFIRMATION OF MINUTES SECTION A ‘Matters referred to Council for its decision’ 170: Acceptance of Environmental Grant File Number: 16/17490 ................................................................................................ 5 171: Request for Donation - Language and Cultural Awareness Fund File Number: 15/02954 ................................................................................................ 7 ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 172: Supply of Tri Blend Cement for Council's Sustainable Resource Centre CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(i)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 16/21656 .............................................................................................. 10 SECTION B ‘Matters submitted to the Committee for decision subject to the right of referral’ 173: Schedule of Meetings for November and December 2017 File Number: 09/01106 .............................................................................................. 14 174: Code of Conduct Complaints Statistics from 1 September 2015 to 31 August 2016 File Number: 09/04490 .............................................................................................. 16 175: Asset Management Divisional Report - Open Space and Facilities File Number: 15/20025 .............................................................................................. 23 176: Asset Management Divisional Report - Civil and Built File Number: 15/20025 .............................................................................................. 37 177: Asset Management Divisional Report - Property and Community Facilities File Number: 15/20025 .............................................................................................. 43 Services Committee Page 2 AGENDA Services Committee Meeting Date: 08 November 2016 178: Governance Divisional Report File Number: 09/04881 .............................................................................................. 53 179: Library Services Divisional Report File Number: 12/03512 .............................................................................................. 56 180: Social and Cultural Development Divisional Report File Number: 12/05257 ............................................................................................ 100 181: Fairfield Youth and Community Centre Annual Report File Number: 16/16611 ............................................................................................ 116 182: Built Systems - 2016/17 Projects File Number: 13/11520 ............................................................................................ 127 183: Information Report - Sydney Planning Panel File Number: 13/05033 ............................................................................................ 133 184: Information Report - Dutton Plaza Tenancy File Number: 16/13946 ............................................................................................ 135 Services Committee Page 3 Services Committee SECTION A ‘Matters referred to Council for its decision’ SERVICES COMMITTEE Meeting Date 8 November 2016 Item Number. 170 Report 170. Acceptance of Environmental Grant SUBJECT: Acceptance of Environmental Grant FILE NUMBER: 16/17490 REPORT BY: Tim Johnson, Natural Resources Team Leader RECOMMENDATION: That the grant of twenty two thousand, six hundred and nineteen dollars ($22,619.00) offered by the Greater Sydney Local Land Services under the Greater Sydney Community Landcare Grant Program be received into the 2016/17 and 2017/18 Operational Plans and its expenditure be voted for that purpose. SUPPORTING DOCUMENTS: There are no supporting documents for this report. CITY PLAN This report is linked to Theme 3 Environmental Sustainability in the Fairfield City Plan. SUMMARY The recommendation is that Council accepts an Environmental Rehabilitation Grant for Sartor Crescent Reserve under the Greater Sydney Local Land Services Community Landcare Program (with a total value of $22,619.00). This project does not require any additional funding from Council, with in kind contribution ($31,129.00) matching funding accessed from the existing Creek Care Program budget. The grant has been awarded through the community landcare program due to the formation of a new volunteer bush care group that has been working in Sartor Crescent Reserve for one year. The scope of work is as follows: - the development of a management strategy - bush regeneration activities - promotional activities including distribution of bush care brochures - Design and installation of interpretative signage The work will be completed over the course of the 2016/17 and 2017/18 financial years. Services Committee CSC081116_18 Page 5 Section A SERVICES COMMITTEE Meeting Date 8 November 2016 Item Number. 170 Tim Johnson Natural Resources Team Leader Authorisation: Manager Waste Strategy and Sustainability Group Manager City Operations Services Committee - 8 November 2016 File Name: CSC081116_18.DOC ***** END OF ITEM 170 ***** Services Committee CSC081116_18 Page 6 Section A SERVICES COMMITTEE Meeting Date 8 November 2016 Item Number. 171 Report 171. Request for Donation - Language and Cultural Awareness Fund SUBJECT: Request for Donation - Language and Cultural Awareness Fund FILE NUMBER: 15/02954 REPORT BY: Desma Ryan, Governance Co-ordinator RECOMMENDATION: That Council make a donation of one thousand dollars ($1,000.00) from the Language and Cultural Awareness Fund to the NSW Multicultural Seniors Association Inc. SUPPORTING DOCUMENTS: There are no supporting documents for this report. CITY PLAN This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan. SUMMARY The Language and Cultural Awareness Fund was established to support our residents in achieving English language proficiency and the development of Cultural Awareness Programs that may assist service providers in better understanding the needs of new residents. The criteria for the Language and Cultural Awareness Fund establishes that the program, activity or event must be delivered within the Fairfield LGA and educate in, or provide opportunity to practice and/or improve English language skills and/or develop a Cultural Awareness Program. The process is that applicants write to Council providing the information required in the criteria of the Policy. Governance staff assesses the request and determine if it meets the Policy criteria, these are then submitted to Council for approval. Services Committee CSC081116_20 Page 7 Section A SERVICES COMMITTEE Meeting Date 8 November 2016 Item Number. 171 NSW Multicultural Seniors Association Inc. Written representation has been received from the NSW Multicultural Seniors Association Inc. requesting a donation from Council pursuant to the Language and Cultural Awareness Fund. The funding is needed to assist with a planned excursion for members to the Blue Mountains area and attend the Aboriginal Cultural Program and other tourist locations. The NSW Multicultural Seniors Association Inc. is a non-profit organisation providing weekly English Classes and other activities to seniors of culturally and linguistically diverse backgrounds. The application has been supported by quotations and reference from the Member for Cabramatta, Mr Nick Lalich. The NSW Multicultural Seniors Association Inc. meets the requirements of the Language and Cultural Awareness Fund Policy. A donation of $1,000.00 would be appropriate. Connection to FCC Local Government Area The NSW Multicultural Seniors Association Inc. operates at the Cabramatta Community Centre (cnr Railway Parade and McBurney Road Cabramatta) in the Fairfield LGA. Declined Applications No applications have been declined this financial period. SECTION 356 GRANTS The proposed donations represent grants under Section 356 of the Local Government Act and as such must be made in accordance with a resolution of Council. The budget allocated to the Language & Cultural Awareness Fund for the 2016/17 financial year is $10,250.00 and the following payments have been made since: Donations to Balance in Date of Council Recipient be made Scheme Resolution 2016/17 2016/17 Starting balance as at 1 July $10,250.00 NSW Multicultural Seniors 22 November 2016 $1,000.00 $9,250.00 Association Inc. Services Committee CSC081116_20 Page 8 Section A SERVICES COMMITTEE Meeting Date 8 November 2016 Item Number. 171 Desma Ryan Governance Co-ordinator Authorisation: Manager Governance and Legal Group Manager Governance and Community Development Services Committee - 8 November 2016 File Name:
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