Services Committee
AGENDA
DATE OF MEETING: 08 November 2016 LOCATION: Committee Rooms TIME: 7.00pm
This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper.
AGENDA Services Committee Meeting Date: 08 November 2016
ITEM SUBJECT PAGE
- APOLOGIES AND LEAVE OF ABSENCE
- CONFIRMATION OF MINUTES
SECTION A ‘Matters referred to Council for its decision’
170: Acceptance of Environmental Grant File Number: 16/17490 ...... 5
171: Request for Donation - Language and Cultural Awareness Fund File Number: 15/02954 ...... 7
********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'
172: Supply of Tri Blend Cement for Council's Sustainable Resource Centre
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(i)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 16/21656 ...... 10
SECTION B ‘Matters submitted to the Committee for decision subject to the right of referral’
173: Schedule of Meetings for November and December 2017 File Number: 09/01106 ...... 14
174: Code of Conduct Complaints Statistics from 1 September 2015 to 31 August 2016 File Number: 09/04490 ...... 16
175: Asset Management Divisional Report - Open Space and Facilities File Number: 15/20025 ...... 23
176: Asset Management Divisional Report - Civil and Built File Number: 15/20025 ...... 37
177: Asset Management Divisional Report - Property and Community Facilities File Number: 15/20025 ...... 43
Services Committee Page 2
AGENDA Services Committee Meeting Date: 08 November 2016
178: Governance Divisional Report File Number: 09/04881 ...... 53
179: Library Services Divisional Report File Number: 12/03512 ...... 56
180: Social and Cultural Development Divisional Report File Number: 12/05257 ...... 100
181: Fairfield Youth and Community Centre Annual Report File Number: 16/16611 ...... 116
182: Built Systems - 2016/17 Projects File Number: 13/11520 ...... 127
183: Information Report - Sydney Planning Panel File Number: 13/05033 ...... 133
184: Information Report - Dutton Plaza Tenancy File Number: 16/13946 ...... 135
Services Committee Page 3
Services Committee
SECTION A
‘Matters referred to Council for its decision’
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 170
Report 170. Acceptance of Environmental Grant SUBJECT: Acceptance of Environmental Grant
FILE NUMBER: 16/17490
REPORT BY: Tim Johnson, Natural Resources Team Leader
RECOMMENDATION:
That the grant of twenty two thousand, six hundred and nineteen dollars ($22,619.00) offered by the Greater Sydney Local Land Services under the Greater Sydney Community Landcare Grant Program be received into the 2016/17 and 2017/18 Operational Plans and its expenditure be voted for that purpose.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 3 Environmental Sustainability in the Fairfield City Plan.
SUMMARY
The recommendation is that Council accepts an Environmental Rehabilitation Grant for Sartor Crescent Reserve under the Greater Sydney Local Land Services Community Landcare Program (with a total value of $22,619.00). This project does not require any additional funding from Council, with in kind contribution ($31,129.00) matching funding accessed from the existing Creek Care Program budget. The grant has been awarded through the community landcare program due to the formation of a new volunteer bush care group that has been working in Sartor Crescent Reserve for one year.
The scope of work is as follows: - the development of a management strategy - bush regeneration activities - promotional activities including distribution of bush care brochures - Design and installation of interpretative signage
The work will be completed over the course of the 2016/17 and 2017/18 financial years.
Services Committee CSC081116_18 Page 5 Section A
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 170
Tim Johnson Natural Resources Team Leader
Authorisation: Manager Waste Strategy and Sustainability Group Manager City Operations
Services Committee - 8 November 2016
File Name: CSC081116_18.DOC ***** END OF ITEM 170 *****
Services Committee CSC081116_18 Page 6 Section A
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 171
Report 171. Request for Donation - Language and Cultural Awareness Fund SUBJECT: Request for Donation - Language and Cultural Awareness Fund
FILE NUMBER: 15/02954
REPORT BY: Desma Ryan, Governance Co-ordinator
RECOMMENDATION:
That Council make a donation of one thousand dollars ($1,000.00) from the Language and Cultural Awareness Fund to the NSW Multicultural Seniors Association Inc.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
The Language and Cultural Awareness Fund was established to support our residents in achieving English language proficiency and the development of Cultural Awareness Programs that may assist service providers in better understanding the needs of new residents.
The criteria for the Language and Cultural Awareness Fund establishes that the program, activity or event must be delivered within the Fairfield LGA and educate in, or provide opportunity to practice and/or improve English language skills and/or develop a Cultural Awareness Program.
The process is that applicants write to Council providing the information required in the criteria of the Policy. Governance staff assesses the request and determine if it meets the Policy criteria, these are then submitted to Council for approval.
Services Committee CSC081116_20 Page 7 Section A
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 171
NSW Multicultural Seniors Association Inc.
Written representation has been received from the NSW Multicultural Seniors Association Inc. requesting a donation from Council pursuant to the Language and Cultural Awareness Fund. The funding is needed to assist with a planned excursion for members to the Blue Mountains area and attend the Aboriginal Cultural Program and other tourist locations.
The NSW Multicultural Seniors Association Inc. is a non-profit organisation providing weekly English Classes and other activities to seniors of culturally and linguistically diverse backgrounds. The application has been supported by quotations and reference from the Member for Cabramatta, Mr Nick Lalich.
The NSW Multicultural Seniors Association Inc. meets the requirements of the Language and Cultural Awareness Fund Policy. A donation of $1,000.00 would be appropriate.
Connection to FCC Local Government Area
The NSW Multicultural Seniors Association Inc. operates at the Cabramatta Community Centre (cnr Railway Parade and McBurney Road Cabramatta) in the Fairfield LGA.
Declined Applications
No applications have been declined this financial period.
SECTION 356 GRANTS
The proposed donations represent grants under Section 356 of the Local Government Act and as such must be made in accordance with a resolution of Council.
The budget allocated to the Language & Cultural Awareness Fund for the 2016/17 financial year is $10,250.00 and the following payments have been made since:
Donations to Balance in Date of Council Recipient be made Scheme Resolution 2016/17 2016/17 Starting balance as at 1 July $10,250.00 NSW Multicultural Seniors 22 November 2016 $1,000.00 $9,250.00 Association Inc.
Services Committee CSC081116_20 Page 8 Section A
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 171
Desma Ryan Governance Co-ordinator
Authorisation: Manager Governance and Legal Group Manager Governance and Community Development
Services Committee - 8 November 2016
File Name: CSC081116_20.DOC ***** END OF ITEM 171 *****
Services Committee CSC081116_20 Page 9 Section A
Services Committee
SECTION B
‘Matters submitted to the Committee for decision subject to the right of referral’
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 173
Report 173. Schedule of Meetings for November and December 2017 SUBJECT: Schedule of Meetings for November and December 2017
FILE NUMBER: 09/01106
PREVIOUS ITEMS: 4 - Schedule of Meetings 2017 - Extraordinary Council Meeting - 27 September 2016
REPORT BY: Sonja Drca, Manager Governance and Legal
RECOMMENDATION:
That the Meeting Schedule for November and December 2017 be approved as follows:
1.1 Ordinary Council – 21 November 2017 1.2 Services and Outcomes Committees for December – 28 November 2017.
SUPPORTING DOCUMENTS There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
This report is submitted for determination of meeting dates for November and December 2017.
Council adopts a Meeting Schedule for each year. The meeting schedule for 2017 was adopted at the Extraordinary Council Meeting on 27 September 2016.
Meetings during December 2017 have been approved for 5 and 12 December 2017 however, due to the Local Government NSW Annual Conference being held from 4 to 6 December 2017, Council may wish to alter these meeting dates.
Services Committee CSC081116_21 Page 14 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 173
The current schedule is:
7 November Councillor Briefing 14 November Services and Outcomes Committees – November 20 November Right of Referral - November 21 November Councillor Briefing 28 November Council 5 December Services and Outcomes Committees - December 11 December Right of Referral - December 12 December Council
Council historically moves into recess over the summer holidays for a period between the last meeting in December and the first meeting in February the following year. Due to the proximity of Christmas, the Council resolved to hold the Services and Outcomes Committee Meetings in Week 1 and the Ordinary Council Meeting in Week 2 of December 2017.
The proposed schedule is:
7 November Councillor Briefing 14 November Services and Outcomes Committees - November 20 November Right of Referral - November 21 November Council 28 November Services and Outcomes Committees - December 4 December Right of Referral - December 4-6 December LGNSW Conference 12 December Council
If the proposed schedule of meetings for December 2017 is adopted, the Right of Referral period would be moved to noon on Monday 4 December 2017.
Sonja Drca Manager Governance and Legal
Authorisation: Group Manager Governance and Community Development
Services Committee - 8 November 2016
File Name: CSC081116_21.DOC ***** END OF ITEM 173 ***** Services Committee CSC081116_21 Page 15 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 174
Report 174. Code of Conduct Complaints Statistics from 1 September 2015 to 31 August 2016 SUBJECT: Code of Conduct Complaints Statistics from 1 September 2015 to 31 August 2016
FILE NUMBER: 09/04490
PREVIOUS ITEMS: 171 - Code of Conduct complaints received from 1 July 2011 to 30 June 2012 - Services Committee - 14 August 2012 347 - Code of Conduct Complaints Statistics from 1 July 2012 to 30 September 2013 - Services Committee - 3 December 2013 373 - Code of Conduct Complaints Statistics from 1 July 2012 to 30 September 2013 - Services Supplementary Reports - 10 December 2013 253 - Code of Conduct Complaints Statistics from 1 October 2013 to 31 August 2014 - Services Committee - 14 October 2014 295 - Code of Conduct Complaints Statistics from 1 September 2014 to 31 August 2015 - Services Committee - 10 November 2015
REPORT BY: Sonja Drca, Manager Governance and Legal
RECOMMENDATION:
That:
1. The Code of Conduct Statistics, as attached to the report, be received and noted.
2. The Code of Conduct Statistics Report be forwarded to the Office of Local Government as required.
SUPPORTING DOCUMENTS: AT-A Code of Conduct Statistics Report 4 Pages
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
Services Committee CSC081116_26 Page 16 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 174
The purpose of this report is to provide Council with Code of Conduct Complaint statistics in accordance with Council’s Code of Conduct for the period 1 September 2015 to 31 August 2016.
Clause 12.1 of Council’s Code of Conduct Procedures requires that the Complaints Co- ordinator must report within 3 months of the end of September each year to Council and the Office of Local Government (OLG) on a range of Code of Conduct statistics.
This report is submitted for the period 1 September 2015 to 31 August 2016. The statistics to be reported are:
Total number of Code of Conduct complaints made about Councillors and the General Manager under the Code of Conduct in the year to August Number of Code of Conduct complaints referred to a Conduct Reviewer Number of Code of Conduct complaints finalised by a Conduct Reviewer at the preliminary assessment stage and the outcome of those complaints Number of Code of Conduct complaints investigated by a Conduct Reviewer Number of Code of Conduct complaints investigated by a Conduct Review Committee Outcome of the Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee, without identifying particular matters Total cost of dealing with Code of Conduct complaints made about Councillors and the General Manager in the year to August, including staff costs.
The OLG requires the information as an accountability mechanism to provide the community with an insight into the performance of Council, as well as an evaluation of Council’s implementation of the Model Code of Conduct and whether the framework has achieved its policy objectives.
To assist Council in reporting on these statistics, the OLG has prepared an electronic collection form to enable consistent and compliant reporting. Attachment 1 of the report sets out the relevant statistics that must be reported. In total, 9 Code of Conduct complaints were lodged and finalised from 1 September 2015 to 31 August 2016.
CONCLUSION
Following adoption of the Code of Conduct statistics as outlined in Attachment A, the statistics will be forwarded to the OLG and published on their website.
Services Committee CSC081116_26 Page 17 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 174
Sonja Drca Manager Governance and Legal
Authorisation: Group Manager Governance and Community Development
Services Committee - 8 November 2016
File Name: CSC081116_26.DOC ***** END OF ITEM 174 *****
Services Committee CSC081116_26 Page 18 Section B
ATTACHMENT A Item: 174 Code of Conduct Statistics Report
Code of Conduct Statistics Report
Attachment A Page 19
ATTACHMENT A Item: 174 Code of Conduct Statistics Report
Attachment A Page 20
ATTACHMENT A Item: 174 Code of Conduct Statistics Report
Attachment A Page 21
ATTACHMENT A Item: 174 Code of Conduct Statistics Report
Attachment A Page 22
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
Report 175. Asset Management Divisional Report - Open Space and Facilities SUBJECT: Asset Management Divisional Report - Open Space and Facilities
FILE NUMBER: 15/20025
REPORT BY: David Smith, Open Space Coordinator
RECOMMENDATION:
That suitable opportunities identified as suitable for a Joint Use Partnership with the Department of Education and Communities be the subject of a further report to Council.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Open Space Asset Management Division provides services to ensure that Councils parks, playgrounds, sports fields, trees and public toilets are maintained upgraded and that customer requests for service are completed.
Purpose
This report provides an update with reference to Councils Operational Plan and highlights the activities that have been undertaken within the first quarter July-September 2016.
Asset Management
2016/2017 Capital Works
The following forms a summary of capital works projects which have been completed and are due for completion in the 2016/17 financial year. These projects will be capitalised and the ongoing allocation of funds required for operation and maintenance captured in the Open Space Asset Management Plan.
Services Committee CSC081116_15 Page 23 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
Capital Project Project/Assets class Suburb Project No. Expenditure Status Assets Renewal/Upgrade $120k MPOSAR Sportsfield Lighting Upgrade – $120,000.00 1604 Terone, Endeavour, Horsley 95% Various (Operational Park, Cabravale Park, Wakeley Construction Plan) Dog Park OPEN $400k SPACE Special Rate Variation MPSRVOS Nelson Park $60,000.00 1601 Project: Fairfield (Operational Completed Playground Renewal Plan) MPSRVOS Equity Place $105,000.00 1602 Project: Canley Vale (Operational Completed Playground Renewal Plan) MPSRVOS Prout Park $105,000.00 Mount 1603 Project: (Operational Completed Pritchard Playground Renewal Plan) MPSRVOS Joe Broad Reserve $130,000.00 Mount 1604 Project: (Operational In Progress Pritchard Irrigation Installation Plan) PARK Special Rate Variation $60k FRONTAGES MPSRVLPF Terone Park Cabramatta $30,000.00 In Progress 1602 Upgrade Park Frontage West -CF1N16312 -MPSRVLPF- Phar Lap/Cabravale Memorial $30,000.00 1502 Canley Vale and Hackett Various In Progress (Op. Plan) -MPSRVLPF - Upgrade Park Frontage 1604 SPORTS Special Rate Variation $658k UPGRADES MPSRVSG $317,000.00 St Johns Park – Tennis Court & St Johns 1602 (Operational Design Phase surrounds upgrade Park Plan) MPSRVSG Rosford Reserve – Stage 1 $241,000.00 1603 Sportsfield Lighting Smithfield (Operational Completed
Plan)
MPSRVSG $100,000.00 Open Space – design 1604 Various (Operational As required preparation Plan)
COMMUNITY WELLBEING
IN16305 Wilson Park – new park, with 98% Exeloo, outdoor fitness & dog Bonnyrigg $893,710.00 Construction park Heights
IN16308 Wilson Park – Circuit Walking Bonnyrigg 98% $100,000.00 Path Heights Construction Services Committee CSC081116_15 Page 24 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
Capital Project Project/Assets class Suburb Project No. Expenditure Status GRANT SUPPLEMENTED
PROJECTS IN16366 Lansvale Park – Better Boating Lansvale $40,000.00 Design Phase Applications FLCA – Cricket Wicket at Completed to Canley Vale Supported Adams Park invoice grants Fairfield $60,000.00 FLCA – Cricket Wicket at Avery West Park
Electorate Location Grant Proposal Description Grant Council Funding Funding Fowler Bosnjak Park IN17308 – Circuit walking path $20,000.0 $100,000.00 with added outdoor fitness 0 In progress Edensor Park equipment component. Advised grant in full Fowler Cabravale MM – Resurface and upgrade the $20,000.0 $100,000.00 Memorial Park existing basketball court. 0 In progress TBA Cabramatta Fowler Bonnyrigg Town IN15282 – Resurface and upgrade $20,000.0 $60,000.00 Park the existing basketball court. 0 In progress Bonnyrigg Advised grant in full McMahon Fairfield Park IN16369 – Install seating to the $20,000.0 $733,000.00 baseball field. 0 In progress Fairfield Advised grant = $11,578 McMahon Brenan Park MPSRVSG1601 – Fitness $20,000.0 $342,000.00 equipment. 0 In progress Smithfield Advised grant in full McMahon Emerson Park IN16365 – Convert one tennis $20,000.0 $78,385.00 court to futsal. 0 In progress Wetherill Park Advised grant in full
Capital Project Project/Assets class Suburb Project No. Expenditure Status Assets Renewal/Upgrade $619k MPOSAR Powhatan Park – Sportsfield Greenfield $300,000 In progress 1701 building Park MPOSAR Garbage Bin Enclosures Various $30,000 In progress 1702 MPOSAR Fence replacement to City Wide $50,000 In progress 1703 specification at sportsfields MPOSAR Park and Sportsfield naming City Wide $10,000 In progress 1704 sign renewal Services Committee CSC081116_15 Page 25 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
MPOSAR Endeavour Reserve – cricket Fairfield $30,000 In progress 1705 wickets West
MPOSAR $60,000 plus Basketball re-surfacing Various In progress 1706 grants $59k MPOSAR Edensor Allambie Reserve $120,000 In design 1707 Park Assets Renewal/Upgrade $250k Field Sportsfields – restoration of Various $250,000.00 In Progress Restoration playing fields annual works OPEN $460k SPACE Special Rate Variation MPSRVOS Horsley Park 1701 Project: Horsley Park $150,000 In Progress Upgrade to disabled toilet MPSRVOS Peterlee Park Canley $100,000 1702 Project: Completed Heights Playground Renewal MPSRVOS Hamilton Grove 1703 Project: Villawood $110,000 Completed Playground Renewal MPSRVOS Glen Logan Park 1704 Project: Bossley Park $100,000 Completed Playground Renewal PARK Special Rate Variation $135k FRONTAGES MPSRVLPF $65,000 Brenan Park – banner sites Smithfield Completed 1701 MPSRVLPF Bonnyrigg Marley Street Reserve - garden $35,000 In Progress 1702 Heights MPSRVLPF Makepeace Fairfield $35,000 In Progress 1703 SPORTS Special Rate Variation $1million UPGRADES MPSRVSG Rosford Reserve – Stage 1 Smithfield In Progress 1701 $400,000 MPSRVSG Fairfield $300,000 Endeavour Sports Park - middle In Progress 1702 West MPSRVSG Adams Park – upgrade building Canley Vale $300,000 In Progress 1703
COMMUNITY WELLBEING
IN17396 Banner Sites Maintenance City Wide $25,000 In Progress IN17308 Circuit Walking Path – Bosnjak Edensor $350,000 In Progress Park Park IN17497 Cabravale Park – Flying Fox Cabramatta $74,200 Completed MPCFP1702 Defibrillators and CCTV Various $150,000 In Progress MPCFP1704 In Progress Intersection Beautification Various $70,000
Services Committee CSC081116_15 Page 26 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
TREES Street Tree Planting IN17173 Street Tree Planting Completed Various $20,000.00 (Bonnyrigg/Bossley Park/Fairfield)
Construction Project Highlights
Rosford Park- Installation of Floodlights (new asset)
Rosford Park has undergone an upgrade with the installation of 6 x 20 metre steel poles with 2 floodlights on each to meet Australian Standard Lux levels for Sportsfield Lighting.An additional 2 x 6 metre steel poles with 2 lights have also been installed in the car park for added security.
Photo 1 – Rosford Park
Photo 2 – Rosford Park & Halogen Globes
Services Committee CSC081116_15 Page 27 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
St Johns Park & Emerson Tennis Centres
Upgrade work at St Johns Park Tennis Courts has commenced with the re-surfacing of all 4 courts. The hirers have provided positive feedback to Council that they are very happy with the courts. Council still has to complete minor works on the fence/seating.
Upgrade work is currently underway at Emerson Tennis Courts, where Court 1 is being transformed into a Futsal Court. The work is to be completed by year end with bookings for the Futsal Court to commence in 2017.
Photo 4: Futsal Court design
Powhatan Park
Due to a fire at the Powhatan Park on 10 July 2016 the building work to the amenities programmed renewal 2016/17 has commenced earlier than originally scheduled. The work is expected to be completed by the end of 2016.
Photo 5: Powhatan Park – upgrading to Amenity Building
Services Committee CSC081116_15 Page 28 Section B SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
Sportsfields Upgrades
Council has also commenced programmed renewal work to the amenities building at Adams Park and Endeavour Sports Park (middle building). Renewal work for upgrades to the kitchens at Knight Park 1, 3 & 5 will commence from 31 October 2016.
Sportsfield Utilisation
Applications for the 2016/2017 Summer Season have now been confirmed and all hirers invoiced prior to commencing the hire. Council have been advised that the cricket numbers have increased this summer season.
Sports and Recreation Advisory Group
The meeting of Council’s Sports and Recreation Group was held on Monday 8 August at Fairfield City Council offices at Wakeley, representatives from Netball, Rugby League and the Western Sydney Cycling Network were in attendance.
The following items were on the agenda: the process for grant applications, including owners consent, Councils expectations of hirers with regard to maintenance and care of Councils facilities and Councils 2016/2017 Operational Plan.
The next meeting of the group is on Monday 13 February 2017. A representative from the Department of Sports and Community will give a presentation on a program they provide called Club Spot. This program provides expert opinion about “grass roots” sports promotion, fund raising and the culture building of community sports clubs. The presentation will provide an opportunity for the advisory group to review and provide input into its value for local Clubs.
The recreation group continues to promote to their members their sport and the facilities Fairfield City Council has to offer the residents of Fairfield.
Fairfield Sports Aid Foundation
The Fairfield Sports Aid Foundation was established in 1987 by Fairfield City Council to provide a mechanism to give financial assistance to amateur sporting persons. At inception the Fairfield Sports Aid Foundation Committee was comprised of Councillors, Chamber of Commerce representatives, Schools, Sporting Clubs and Associations.
Council considered a report to the Services Committee 12 April 2011 Item 56, identifying that over some years that the participation in the Sports Aid Committee had fallen. The Committee ceased to formally meet in 2011 and there has been no active fund-raising since that time. The remaining Fund has been administered by Council staff since that time in line with the 1995 Sports Aid Foundation Constitution with remaining members authorising the awarding of funds to sportspersons meeting the criteria.
Services Committee CSC081116_15 Page 29 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
The commitment of Council to the Western Sydney Academy of Sport (WSAS) and its injection of more than $12,000.00 per year for the purpose of supporting talented local sports persons is an effective replacement for the function of this defunct Committee. In line with its 1995 Constitution, it is recommended to dissolve the Sports Aid Foundation with the remaining assets and funds being handed over to Council who has been both a contributor to and custodian of the Foundation.
A Certificate of Appreciation has been provided to the remaining 2 members of the Foundation.
Over the 30 year period nearly 1,000 people have received support from the Sports Aid Foundation. The amounts range from $50.00-$250.00 per award, depending on the level of competition. Whilst not a large amount it has provided a contribution to travel costs and has recognised the efforts of local sports people.
The following represents a final financial statement for the Fairfield Sports Aid Foundation. The remaining balance of the fund (25/10/2016) being $6,971.00 will continue to be managed in trust by Council and any future movement of these funds into Council’s Budget, will be reported to Council.
Fairfield City Sports Aid Foundation awards 1987-2017:
Year Granted Total of Awards 1987/1988 to 2016/2017 $88,540 Sports Star Award $3,175 1994-1995 only TOTAL OF AWARDS $91,715
Joint Use Partnerships
Council has been approached by the NSW State Government Department of Education and Communities to consider a project that they have called Joint Use Partnerships. The Department have contracted the Otium Planning Group to work with Councils to determine if there are construction projects that might provide mutual benefits and deliver improved community outcomes through a formal partnership agreement.
NSW Education representatives are advising that the approach has arisen as they have undergone significant changes over the last 2 years and are recognising significant challenges related to enrolment growth, asset management and their site sizes.
“Joint Use” is where new or upgraded facilities or planned “community hubs” are provided whether or not it is on school land and is jointly shared between the school and another organisation. The projects may include such facilities as outdoor sporting fields, performing arts centres and halls/meeting rooms as just some examples.
Services Committee CSC081116_15 Page 30 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
The first stage of the project is to meet with Councils to determine if any opportunities exist for joint ventures and then following an opportunity review the Department proposes that a Joint venture Memorandum of Understanding is entered into to further consider the feasibility of any identified projects for a project proposal which leads to further project specific planning, agreement brief and legal agreement.
Council has also been independently approached by Westfield’s Sports High School who has advised that they have been selected by Football Federation Australia (FFA) to be the first school in its High Performance Football School Pilot Program. To meet the facilities required for this Program, the school is in need of additional sports playing surfaces. The school has proposed and requested that Council explore the establishment of a “World Class FIFA-approved” football field at King Park Oval No.1.
A report will be bought to Council if projects are identified that might be suitable to progress to a point where it would be recommended that Council consider progressing a Memorandum of Understanding with the Department. In the interim it is proposed to write to Westfield’s High School advising that their approach to Council if they still seek to proceed may be best considered as part of the Joint Use Partnership implementation process shown below:
Services Committee CSC081116_15 Page 31 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
Public Toilets
Fairfield City Council provides a range of public toilet facilities for community use. This includes public toilets that are open 24/7 which are available at 8 parks, disabled toilets accessible through the Master Locksmith Access Key (MLAK) system available at a range of sporting grounds and automated public toilets in the Town Centres.
The table below provides a month snapshot of the use and maintenance of the automated (Exeloo) public toilets available in Town Centres and including the addition of the multi- deck Car Parks at Nelson Street and Downey Lane in the Fairfield Town Centre and at Fisher Street in the Cabramatta Town Centre. Councils Exeloos’ continue to provide a high quality service and are extremely well utilised at each site.
Total Average Serviced Auto Hands Exeloo Usage Statistics Uses Daily Use (i.e clean) Wash washed Month Sept Sept Sept Sept Sept Fisher Street Car Park – 1644 54.8 21 109 67.6% Cabramatta Canley Heights Town Centre 3913 65.2 60 140 40.6% (2 cubicles) ** Data cumulated Fairfield Town Centre 3783 126.1 31 131 52.5% Downey Lane Car Park - 2735 91.2 29 106 29.6% Fairfield Nelson Street Car Park - 1083 3.1 N/A 53 61.8% Fairfield Fairfield Heights Town 1788 59.6 31 72 45.7% Centre
Graffiti Prevention and Removal
Since August 2010, Fairfield Council has been collecting data about graffiti crime in the Fairfield Local Government Area (LGA).
The information that is captured is logged through the Australian Graffiti Register Website and made available to the NSW Police through their Local Area Command. The main type of graffiti captured is TAG related and can be monitored through the website to identify hot spots for tagging.
The majority of graffiti on Council’s assets remains in parks/sports fields and on park signs. The majority of graffiti identified on private property remains on adjoining fences with Council open spaces/reserves.
Services Committee CSC081116_15 Page 32 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
Below are recent the before and after photos - captured by Council’s graffiti contractor:
Before – Joe Broad Reserve (Baseball side) After graffiti removal
Before - Quarry Road bus stop After Graffiti removal
Services Committee CSC081116_15 Page 33 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
The information in the table above shows all graffiti removal from the date Fairfield City Council first adopted the Australian Graffiti Register as part of a graffiti capture system.
The table shows that Fairfield, Canley Vale and Bonnyrigg are the highest graffiti reported suburbs in the last 6 years.
Juvenile Justice
Juvenile Justice has continued to provide a “paint over” service to more than 1140 sites across Fairfield City and they advise that they continue to task Juvenile offenders to this service. Juvenile Justice has been continuing to paint over a significant amount of graffiti that has re-occurred along the cycleway between Canley Vale and Fairfield West and recently has been spotted at Bossley Park. Some of this graffiti is of offensive nature and is removed as soon as possible once reported to Council.
Graffiti Removal Day was held on Sunday, 30 October 2016 and was a successful day with 5 enthusiastic volunteers providing graffiti paint over services at Greenfield Park. The aim of the Day was to encourage people to volunteer their time and get involved in the removal and prevention of graffiti vandalism. This activity is effective in getting the message out to the community highlighting that graffiti vandalism is unsightly and costly to local rate payers.
Below are some photos capturing the work undertaken on Graffiti Removal Day:
Services Committee CSC081116_15 Page 34 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
TREES
The Fairfield City Plan 2010-2020, has as a key element to “protect and enhance our natural environment”. Under the Local Government Act, Council has a significant responsibility for the planting of trees on public land and to preserve trees on both public and private property.
Tree Inspections – Private Property 2015/2016 Year to date Aug/Sept/Oct Full Year 2016/2017 Number of applications received 727 146 794 Total trees inspected 1923 396 1709 Trees approved for removal 1387 296 1726 Trees approved for pruning 573 79 341 Trees declined for removal or pruning 58 8 20
Street Tree Inspections – Public Property
2015/2016 Year to date Aug/ Sept/Oct Full Year 2016/2017 Number of customer requests received 1415 294 1422 Total tree inspected 1967 294 1670 Trees approved for removal 576 66 102 Trees approved for pruning 1266 150 699 Trees declined for removal or pruning 212 3 65 Miscellaneous 23 75 304
CONCLUSION
The Asset Management Division continues to review its work processes in line with Council’s service levels and to respond effectively to customer requests.
Services Committee CSC081116_15 Page 35 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 175
David Smith Open Space Coordinator
Authorisation: Manager Asset Management Chief Financial Officer
Services Committee - 8 November 2016
File Name: CSC081116_15.DOC ***** END OF ITEM 175 *****
Services Committee CSC081116_15 Page 36 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 176
Report 176. Asset Management Divisional Report - Civil and Built SUBJECT: Asset Management Divisional Report - Civil and Built
FILE NUMBER: 15/20025
REPORT BY: Zahid Hassan, Asset Manager (Civil and Built)
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Civil and Built Asset Management Division provides services to maintain community infrastructure assets to an agreed standard by undertaking condition inspections to program required maintenance and renewal works. The Division also manages customer applications for permits including road opening and vehicular crossings (driveways). Engineers respond to customer service requests relating to drainage, road and footpath assets.
Purpose
This report provides an update with reference to Councils Operational Plan and highlights the activities that have been undertaken within the last quarter, July – September 2016.
Asset Management
Council’s Civil and Built Division continues to undertake all of the condition assessments which inform its Asset Management Plans and the development of maintenance and renewal programs.
Services Committee CSC081116_16 Page 37 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 176
Road Rehabilitation Program
Pavement designs are continuing for 2016/2017 Road Rehabilitation Program. Construction works have been completed on the following roads
1. Huon Street between Sussex St and Brigalow St 2. Huon Street between Mallee St and Bolivia St 3. Welwyn Road between Avoca Rd and House Number 11 4. Blackford Street between Woodville Rd and Malta St 5. Hunter Street between Sackville St and Thomas St 6. Beale Crescent between Greenvale St and Corona Rd 7. Daley Place between Lynesta Ave and Cul-De-Sac 8. Kendall Street between Harpur St and Paterson Cres 9. Lavender Street between King Rd and Cul De Sac 10. Ryder Road between Success St and House Number 49 11. Success Street between House Number 16 and Blacksmith Street 12. Glendale Avenue between Hitter Ave and Cul-De-Sac 13. Winstanley Place between Townview Rd and Cul-De-Sac 14. Young Street between House Number 20 and Meadows Rd 15. Elwood Place between Hawthorn Street and Cul-De-Sac 16. Hawthorn Street between Ivanhoe St and Fitzroy Cl 17. Dickens Road between Mary St and Shelley Pl 18. Access Lane Way between Hughes St and Dutton Lane
Roads to Recovery
19. Montgomery Road between Brown Rd and Holdin St 20. Castlereagh Street between Ord Cl and Quarry Rd 21. Torrens Street between Chatham St and Adophus St 22. Dublin Street between The Horsley Dr and Casanda Ave 23. Brisbane Road between Knapton St and Herston Rd 24. Ryder Road - from Morrina Cl to Mistral St
SRV Roads, Kerbs and Gutters Renewal/Upgrade
25. Reconstruction of kerb and gutter – Both sides of Kenyon Lane between Kenyon St and Barbara St 26. Reconstruction of kerb and gutter – Both sides of Huon Street between Sussex St and Brigalow St 27. Reconstruction of kerb and gutter and asphalt works – Both sides of Birdwood Avenue between Moonshine Ave and Moonshine Ave 28. Reconstruction of kerb and gutter – Right side of Harrington Street between Birdwood Ave and Edensor Rd 29. Reconstruction of kerb and gutter – Both sides of Winstanley Place between Townview RD and Cul-De-Sac
Services Committee CSC081116_16 Page 38 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 176
The works have commenced on the following locations:
SRV Roads, Kerbs and Gutters Renewal/Upgrade
30. Reconstruction of kerb and gutter – Both sides of Hughes Street between Railway Pde and Coventry Rd
Completed Road Rehabilitation Project Hawthorn Street between Ivanhoe Street and Fitzroy Close
Completed Road Rehabilitation Project Kendall Street between Harpur St and Paterson Cres
Services Committee CSC081116_16 Page 39 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 176
Footpath Replacement Program
Footpath replacement works have been completed on the following roads:
1. Canley Vale Road- Both sides from Sackville Road to Clifford Avenue 2. Tallowood Street - Both sides from Candlewood Street to loop 3. Berrigan Place - Both sides from Tallowood Street to end of cul-de-sac 4. Fuchsia Place - Both sides from Tallowood Street to end of cul-de-sac 5. Begovich Crescent - Both Sides from Bancroft Street to Bancroft Street
New Footpath Construction Program
New Footpath construction works have been completed on the following roads:
1. Arbutus Street - Right side from Cambridge Street to Sackville Street 2. Premier Street - Left side from Senior Street to Ada Street 3. Ada Street - Left side from Premier Street to Prospect Road 4. Victory Street - Left hand from Veron Street to end of cul-de-sac
Driveway Inspections April 2016 – June 2016 July 2016 – October 2016 Formwork Inspections 145 137 Applications/Levels 160 223 Kerb & Gutter bond release 149 128 Service Requests for driveway 12 6
Kerb and Gutter bond April 2016 – June 2016 July 2016 – October 2016 Bond release 149 128
Restorations by City Works April 2016 – June 2016 July 2016 – October 2016 Concrete Restoration Jobs 155 Work list have been prepared for quotation Asphalt Restorations Jobs 7 Work list have been prepared for quotation
Road Opening and Road Occupancy Applications April 2016 – June 2016 July 2016 – October 2016 Road Occupancy permit 17 21 Road Opening permit 43 53
Land Access Notification From Utility Companies April 2016 – June 2016 July 2016 – October 2016 Land Access notification 115 133
Services Committee CSC081116_16 Page 40 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 176
Drainage Asset Maintenance and Renewal
The Asset Management Civil and Built Division in conjunction with City Works has continued to carry out maintenance and repairs to the stormwater drainage system within the Fairfield LGA.
The following locations of the SRV Drainage Works (stormwater pit lintel renewal) have been completed: -
No. House Number and Street Name Suburb 1 22 Norfolk Avenue Fairfield West 2 Opposite 41 Norfolk Avenue Fairfield West 3 49 Norfolk Avenue Fairfield West 4 14 Norfolk Avenue Fairfield West 5 Opposite 33 Norfolk Avenue Fairfield West 6 18 Norfolk Avenue Fairfield West 7 34 Norfolk Avenue Fairfield West 8 15 Norfolk Avenue Fairfield West 9 8 Norfolk Avenue Fairfield West
Some of the maintenance projects are listed below:
Pipe joint repair works completed – 5 Sidon Place Mount Pritchard, pipe between pit asset number H1/9801/5 and head wall. Pipe joint repair works are in progress – Beale Crescent Fairfield West, pipe between pit asset numbers S/590/70 and S/590/60 – quotation finalised and issued the works to contractors. Pipe Joint repair Works – quotation are being processed – 44 Ace Avenue, Fairfield pipe between Pit 1(J/10/10) - Headwall opening
Services Committee CSC081116_16 Page 41 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 176
Zahid Hassan Asset Manager (Civil and Built)
Authorisation: Manager Asset Management Chief Financial Officer
Services Committee - 8 November 2016
File Name: CSC081116_16.DOC ***** END OF ITEM 176 *****
Services Committee CSC081116_16 Page 42 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
Report 177. Asset Management Divisional Report - Property and Community Facilities SUBJECT: Asset Management Divisional Report - Property and Community Facilities
FILE NUMBER: 15/20025
REPORT BY: Michael Griggs, Asset Manager (Property)
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
Community Facilities
This portfolio includes Councils community halls/centres and buses for hire as summarised in the table below:
Total Property Type Properties Halls 18 Community Offices 55 Meeting Rooms 11 Health Centres (Baby) 5 TOTAL 89
Community Facilities
The Community Facilities Branch are updating the applications forms in Council’s booking database in preparation for opening the bookings for 2016/2017 community hall/centre, tennis courts and community bus hire. Application forms are mailed out in November to Councils regular hirers and applications are available on Councils website. Services Committee CSC081116_17 Page 43 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
Hirers of Council’s Community Buses are not entered or confirmed prior to the advertised Bus Booking Open Day on 24 January 2017.
Council’s Facility Booking System provides for the convenience of customers a search function which advises the availability of Council’s facilities for hire. The Community Facilities Branch is working on upgrading this system to enable customers to be able to lodge on line their booking request.
Leasing/Licensing of Council Property
The following report presents a summary of Council’s Property Development Fund (PDF) and leasing portfolio for Quarter 1 of the 2016/2017 financial year.
1. Property
The property portfolio consists of 86 properties leased with a breakdown into the following uses: Occupancy Property Type Total Properties Number Community (non-profit volunteer base sites) 24 24 Commercial 27 24 Commercial (Residential) 13 13 Telecommunication (Telco) 13 13 Sporting Facilities 10 10 TOTAL 87 84
Vacancies
Property Property Address Current Status Type Air Bridge linking Council continues to offer the commercial Nelson Street Car Park terms to the proposed Lessee as per Commercial to 64 Ware Street Council’s Resolution dated 23 February Fairfield 2016. Shop 2 Council is seeking a commercial tenant to 40 Harris Street lease the property for no more than 3 years Fairfield as per the Council Resolution dated 28 July Commercial 2015. There have been a number of interested applicants however an acceptable formal offer has not been received. Air Bridge linking Council continues to offer the commercial Nelson Street Car Park terms to the proposed Lessee as per Commercial to 43 Smart Street Council’s Resolution dated 23 February Fairfield 2016. Services Committee CSC081116_17 Page 44 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
Critical Dates Report
Date Property Type Property Address/Tenant Matter 30-Jul-08 Commercial Vehicular and pedestrian air Lease expiry date. bridge linking Dutton Lane Council awaits the car park to 48-50 Hill Street Lessee in executing a Cabramatta 5 year Lease as per the Council Resolution N.H Tran; K.A Tran dated 8 September 2015. 2-Aug-13 Commercial 65 The Avenue Lease expiry date, Canley Vale option period not exercised. Reverted to Inspire Community Services monthly tenancy. Inc. 30-Jun-14 Commercial Pedestrian Bridge at Nelson Lease expiry date. Street Car Park Council is proposing to enter into a 5 year Audisho Youkhana Lease as per the Council Resolution dated 23 February 2016. 26-Feb-16 Sports field 178 Restwell Street Lease terminated Prairiewood following the Council Resolution dated 8 Calabria Community Club December 2015. Ltd Follow up required February 2017 for removal of assets. 30-Jun-17 Commercial Ground Floor 1-3 Hamilton Lease expiry date with Road Fairfield an option to renew for a further 1 year. The MTC Lessee has exercised the option period. 31-Aug-16 Commercial Medibank Private Council officers working to re- negotiate a new agreement with tenant. 30-Apr-17 Commercial Serendipity (WA) Pty T/As 2nd Term Option Advanced personal renewal required by Management 30/1/2017 28-2-2017 Council as NSW Govt & Communities Tenant (Mobile 1 pre School)
Services Committee CSC081116_17 Page 45 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
31-Oct-16 Commercial St Johns Park Bowling Club Club has requested an 13-17 Gumdale Avenue St extension / new Johns Park Licence until 31/7/2017. Advised new DA approved for extension on new building. 31-Jan-17 Community Community Restorative 2 year option renewal Centre Incorporated required by 31-1-17 31-May-17 Community Lansvale United Sports Licence expires, will Club Shed 2 Strong Park require EOI. 31-May-16 Community Lions Club of Fairfield Inc – Initially accepted then Shed 1 Strong Park declined option period due to vandalism of site. Some items remain onsite. Licensee billed for option period (unpaid). Advised 22-7-16 site subject to upcoming EOI. 31-Jan-17 Community Share Care 2 year option renewal required by 31-1-17 30-Apr-17 Community Trustees Smithfield RSL 1 year option renewal Youth Club 51 Oxford required by 30-4-17 Street Smithfield 31-May-17 Community Scout Association Licence expires, will require EOI. 30-Sep-17 Community Youth off The Streets Licence expires, will require EOI. 31-Jan-17 Community Daystar Foundation Licence expires, will require EOI. 03-Dec-16 Sporting Cook Park - Mounties Lease Expires. EOI Facilities required
2. Financial Summary – Leases (amounts are shown exclusive of GST)
Current Gross Annual Income Arrears at % (commercial, community, Arrears as at 31 March 2016 Portfolio sporting & Telcos) $3,862.50 0-30 days $1,269,774.66 $710.50 30+ days 0.48% $4,573.00 Total Arrears * Based on occupancy and lease in place for the above listed assets.
Services Committee CSC081116_17 Page 46 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
The Property Branch manages this property portfolio. Arrears at this level represents that invoices have been generated and are due for payment. The arrears that have been outstanding for over 30 days include Consent fees for advertising signs and a rent free period dispute with a Lessee. Council officers are resolving these matters with the respective tenants.
Council Officers are also finalising Compensation Agreements for Telco sites across Fairfield City to ensure the responsibilities of each party are reflected in a formal agreement. The annual compensation for a Vodafone and Telstra site remains outstanding while these matters are being resolved.
3. Telecommunications (Telcos)
Provisions under the Telecommunications Act 1997 enable devices (i.e. mobile phone towers) to be placed on Council land. These agreements reflect compensatory payments to Council.
Current Annual Income Number of Sites (ex GST) 13 $337,605.00
4. Property Development Fund (PDF)
The PDF provides an investment portfolio for Council and is managed to generate a suitable return to Council.
Current Portfolio:
Property Address Lessee Current Lease Term 167 Meadows Road 6 September 2015 to 5 7-Eleven Stores Pty Ltd Mt Pritchard September 2027 396 Victoria Street 1 October 2015 to 30 Direct Plasterboard Outlet Pty Ltd Wetherill Park September 2020 9 Walker Place 17 November 2014 to 16 Scafworx Investments Pty Ltd Wetherill Park November 2017
Income: Current Gross Annual Arrears as at 31 March 2016 Arrears at % Portfolio Income (ex GST) $ 0.00 0-30 days $1,015,198.32 $ 0.00 30+ days 0.0 % $ 0.00 Total Arrears
Services Committee CSC081116_17 Page 47 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
Management of Council Multi-Deck Car Parks
The following report relates to the transactions and operations at Council’s Multi-Storey Car Parks at:
- Dutton Lane, Cabramatta - Fisher Street, Cabramatta - Nelson Street, Fairfield - Downey Lane, Fairfield
The data has been collected by Fairfield City Council and covers Quarter 1 of the 2016/2017 financial year, and includes the period 1 July 2016 – 30 September 2016.
Visitors Report
Total Visitors Dutton Lane, Fisher Street, Nelson Street, Downey Lane, (Quarter 1 Cabramatta Cabramatta Fairfield Fairfield 2016/2017) 487,548 261,465 27,843 140,592 57,648
Notes: 1) Council’s figures for Quarter 1 cover 1 July 2016 – 30 September 2016. 2) The occupancy rate at the Fisher Street Car Park has increased to 89.1%. 64% of these vehicles parking are short term (less than 3 hours) compared to 36% of commuters, which has indicated a decrease in the number of Commuter parking and an increase in short term parking. 3) The revenue levels at Fisher Street have increased slightly by 13%, compared to the previous quarter. 4) The occupancy levels have decrease slightly (5%) on average at Dutton Lane compared to the previous quarter; this is due to the additional available parking supply following the opening of the new carpark above the retail centre. The visitor numbers have increased since the last quarter (23%) but are still below pre- construction figures. The revenue levels have increased 128% above the previous quarter results. However this is also represents a 9% shortfall against the current budget. This may be attributed to lower than expected visitor numbers which may increase when the retail centre opens for business. 5) Council figures indicate 34% of visitors paid for parking in Quarter 1 (2016/2017) at Nelson Street. 6) Council figures indicate 19% of visitors paid for parking in Quarter 1 (2016/2017) at Downey Lane.
The following table highlights the trend of visitors recorded between 2/2/2015 and the week ending 25/9/2016 for all car parks combined.
The timeframe also reflects the changes to Dutton Lane before and after the closure of the “at grade” car park and the construction of the new retail and car park complex.
Services Committee CSC081116_17 Page 48 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
Sharp downward spike in January reflects approved public holiday closures
Income Report
Quarter 1 Quarterly Budget Council Total Income (2016/2017) $737,458.00 $804,000.00 Notes: 1) Council’s figures for Quarter 1 are 9% below the quarterly budget. This variance has occurred since the Dutton Lane Retail Centre car park has opened. Although the car park reaches peak capacity as expected, visitor numbers have not yet reached expected levels for the ‘shoulder’ periods. It should be noted that visitor numbers for the ‘shoulder’ periods are showing an upward trend and will reach projected levels over time. 2) The percentage of the number of visitors parking for free at Nelson Street is 68% 3) The percentage of the number of visitors parking for free at Downey Lane is 81%. The following table highlights the trend of revenue recorded between 2/2/2015 and the week ending 25/9/2016 for all carparks combined. The timeframe also reflects the changes to Dutton Lane before and after the closure of the “at grade” carpark and the construction of the new retail and carpark complex.
Services Committee CSC081116_17 Page 49 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
Sharp downward spike in January reflects approved public holiday closures
Monthly/Permanent Parking Passes
Parking passes, issued by Council, allow entry and exit into the nominated car park during the calendar month for a monthly fee of $140.00. The pass holders are able to “top up” their pass at the pay stations at any time.
The Quarter 1 2016/2017 revenue is as follows:
Quarter 1 Dutton Lane, Cabramatta $16,418.18 Nelson Street, Fairfield $14,381.82 Downey Lane, Fairfield $3,181.82 Total $33,981.82
Credit Cards
Payment via credit cards is available at Council’s multi-storey car parks and now includes the exit gates and the use of Paywave. The Quarter 1 (2016/2017) statistics are as follows:
Services Committee CSC081116_17 Page 50 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
Credit Card Credit Card Credit Card Percentage of Percentage of Percentage of Transactions Transactions Transactions (July) (August) (September) Dutton Lane, Cabramatta 6.10% 6.33% 7.05% Fisher Street, Cabramatta 28.21% 26.77% 26.65% Nelson Street, Fairfield 13.48% 13.75% 14.91% Downey Lane, Fairfield 21.50% 22.09% 24.90%
Surveillance
Malicious damage incidents, although decreasing, continue to occur at Council’s multi- storey car parks. The events tend to happen after 10pm, particularly on Friday, Saturday and Sunday nights. A procedure for allowing automatic passage (at the Nelson Street Carpark) has continued. When a vehicle approaches within range of a sensor between 11:00pm and 6:00am daily the gates automatically open. This has been a collaborative approach with the owners of the local function centres whose patrons frequently utilise the site.
Council’s Property Department and Environmental Standards Division have created a procedure to proactively follow up and address these issues. CCTV footage will be safely stored for future reference.
Real Estate Services for Council
Property Acquisitions - Open Space
Section 94 (Old Plan) Property Suburb Status 23 Prince Street Canley Heights Completed 19 Prince Street Canley Heights Completed 27 Prince Street Canley Heights Completed 4 Prospect Crescent Canley Vale Completed 7 Prospect Crescent Canley Vale LEP - E2 zoning – currently negotiating with owner. An updated valuation has been obtained. 5 Liverpool Street Cabramatta Completed 7 Liverpool Street Cabramatta Completed 19 Liverpool Street Cabramatta Completed 23 Tangerine Street Cabramatta Completed Section 94 (New Plan) Property Suburb Status 12 Barton Street Smithfield Completed 8 Barton Street Smithfield 8a Barton Street Smithfield 10 Barton Street Smithfield Completed Services Committee CSC081116_17 Page 51 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 177
42 Derby Street Canley Heights Completed 39 Ascot Street Canley Heights Zoned Open Space 41 Ascot Street Canley Heights Zoned Open Space 43 Ascot Street Canley Heights Zoned Open Space 45 Ascot Street Canley Heights Zoned Open Space 47 Ascot Street Canley Heights Zoned Open Space 54 Koonoona Villawood Completed 56 Koonoona Villawood Completed 58 Koonoona Villawood Completed 1 Karella Villawood Completed 3 Karella Villawood Completed 5 Karella Villawood Completed
Michael Griggs Asset Manager (Property)
Authorisation: Manager Asset Management Chief Financial Officer
Services Committee - 8 November 2016
File Name: CSC081116_17.DOC ***** END OF ITEM 177 *****
Services Committee CSC081116_17 Page 52 Section B
SERVICES COMMITTEE
Meeting Date 11 October 2016 Item Number. 178
Report 178. Governance Divisional Report SUBJECT: Governance Divisional Report
FILE NUMBER: 09/04881
REPORT BY: Sonja Drca, Manager Governance and Legal
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
The Governance and Legal Division within the Governance and Community Development Group of Council has the role of ensuring good governance practice and providing support and services to Councillors and senior management in relation to the conduct of Council and Committee business. In particular, Governance provides the following services:
.Governance policy and advice .Councillor Services
This report consolidates information and updates received from a variety of government agencies including the mandatory reporting of cost orders issued against Council.
Local Government Amendment (Governance and Planning) Act
On 21 September 2016 the Local Government Amendment (Governance and Planning) Act 2016 proclamation was made with the effect that a further set of provisions commenced operation on 1 October 2016. The further provisions cover the following:
auditing of councils by the Auditor-General provisions regarding auditing Services Committee CSC081116_29 Page 53 Section B
SERVICES COMMITTEE
Meeting Date 11 October 2016 Item Number. 178
As a result of the recent changes, the Auditor-General is appointed as the external auditor for all councils. The NSW Audit Office will contact all councils in connection with the Auditor-General’s new role and the transitional arrangements.
The Auditor-General will be required to audit the financial reports of any entity that the Council has formed or participated in forming or in which it has a controlling interest. Council has a responsibility to notify the Auditor-General in writing by 31 December 2016 of all Council entities including partnerships, trusts, corporations, joint ventures, syndicates or other bodies the Council has formed or has a controlling interest in, that are in existence from 1 July 2016.
Council is also required to establish an Audit, Risk and Improvement Committee to review various aspects of the Council’s operation such as compliance, risk management, fraud control, financial management and governance and implementation of the Council’s strategic plans and policies. Fairfield City Council has an Audit & Risk Committee which meets these requirements.
The remaining Phase 1 amendments to the Local Government Act will be put in place over time and reported to Council as the further provisions commence operation.
Further information on the proclamation of the Act can be viewed on the Parliamentary Counsel’s website www.legislation.nsw.gov.au.
Fines and Cost Orders
In accordance with Regulation 413A, Functions of General Manager of the Local Government (General) Regulation 2005, it is the duty of the City Manager to ensure that Councillors are advised if a court or tribunal orders a Council to pay any fine or other penalty, or to pay costs in relation to any legal proceedings as soon as practicable after such an order is made.
Councillors are hereby advised that there were no fines or cost orders incurred from 1 to 31 October 2016.
Services Committee CSC081116_29 Page 54 Section B
SERVICES COMMITTEE
Meeting Date 11 October 2016 Item Number. 178
Sonja Drca Manager Governance and Legal
Authorisation: Group Manager Governance and Community Development
Services Committee - 8 November 2016
File Name: CSC081116_29.DOC ***** END OF ITEM 178 *****
Services Committee CSC081116_29 Page 55 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 179
Report 179. Library Services Divisional Report SUBJECT: Library Services Divisional Report
FILE NUMBER: 12/03512
REPORT BY: Paul Scully, Manager Library Services
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
AT-A Events Calendar 40 Pages
CITY PLAN
This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.
SUMMARY
Background
A report on the operational achievements of the Library and Customer Services is submitted to Council on a quarterly basis. This is the first such report for this term of Council.
The Council operates 4 area libraries at Cabramatta, Fairfield, Bonnyrigg and Wetherill Park, with a sub-branch of Fairfield at Smithfield. The vision of the Library is Open Libraries … always open to new ideas. The Mission of Open Libraries is to be a welcoming community space that inspires people to come together to learn, create, innovate, celebrate local cultural identity and to be entertained.
Council Customer Service is provided through the Administration Centre at Wakeley. This includes the counter service and the call centre. Council customer service, with the exception of planning matters, is also being progressively made available through each of the area libraries.
Services Committee CSC081116_14 Page 56 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 179
Open Libraries Update At the Outcomes Committee Meeting of 12 May 2015, Council endorsed the “Fairfield City Open Libraries” Program via the adoption of the following:
1. Council adopt a 12 month trial at the Whitlam Library of extended opening hours as recommended in the report. 2. Council adopt from July 2015 the Library opening hours outlined in Attachment B of the report, ‘Recommended Trial Opening Times and Hours’, to more efficiently align library services with residents’ usage, requirements, preference and convenience. 3. Council delegate authority for the City Manager to vary opening times and lunchtime closures plus or minus up to 2 hours based on customer demand. 4. Council introduce free Wi-Fi and free use of computer facilities into all Council libraries. 5. Council endorse the Library Modernisation Program as outlined in the report.
The modernisation program referred to in point 5 of the resolution above includes some of the following elements –
providing Council Customer Service through libraries providing a Café at the entrance of the Whitlam Library with a comfortable reading area providing iPad/android devices for customers to use providing access to digital newspapers from around the World modernising the group study spaces introducing viewing areas exploring partnership opportunities
An update on the implementation of the “Fairfield City Open Libraries” Program is provided below.
Council Customer Service Council customer service is provided through the Whitlam Library, the Bonnyrigg Library and the Wetherill Park Library. This service will be extended to the Fairfield Library early in 2017.
Library Café at the Whitlam Library The Development Application (DA) to allow a café to be located at the entrance to the Whitlam Library has been approved. Once a construction certificate is obtained work will commence and is expected to be completed in December 2016. Expressions of interest to operate the café are currently being sought.
Whitlam Library Refurbishment The refurbishment works of the ground floor of the Whitlam Library are expected to be completed by the end of November2016. This will provide customers with vastly improved facilities and services.
Services Committee CSC081116_14 Page 57 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 179
Extended Opening of the Whitlam Library A Section 96 Application has been submitted together with a statement of environmental effects to allow a 12 month trial at the Whitlam Library of extended opening hours. A Plan of Management for extended opening has been prepared by the Library, with procedures for extended opening currently being documented. Initially the Library will extend opening during weekdays until 10pm, with the option of extending to 12 midnight based upon the level of demand. A security concierge service will be present during extended opening times.
Library Development Grant The Library has submitted an application to the Library Council of NSW for a grant for $200,000 to fund the construction of a creative space within the Whitlam Library. Modern libraries provide opportunities for people to come together to participate in creative activities. At the forefront of these developments are facilities for people to create digital content, such as the ability to make sound and video recordings. In a YouTube World people want to be able to distribute works that reflect their own creative imagination. The grant purpose is to establish a creative space for making audio recordings and for the production of videos. The proposed facility, to be known as Studio-2166, will be established on the first floor of the Whitlam Library. It will provide opportunities for people to learn new skills. For some it will enable them to realise their dreams.
The project supports the Library's goal to become a creative library. Specific aims are to: Serve as an incubator for creative ideas to be realised Empower and skill the community in creative digital literacy Foster partnerships with key community organisations
The project also builds on the Open Libraries program, the aim of which is to modernise the Library. The project will showcase the Library as an innovative service provider and enhance the existing Information Technology facilities available through the Library.
HSCram session at Whitlam Library On 30 September the Library in partnership with Sydney University held the first HSCram session at the Whitlam Library. Students were able to participate in group tutoring, exam preparation and undertake practice HSC papers under exam conditions. A total of 57 students participated with 167 engagements across all activities offered. The workshops and activities were presented by Compass Student Leaders from Sydney University supported by the Sydney University Widening Participation and Outreach Team. Overall, the event was highly successful with students responding in a positive manner.
Services Committee CSC081116_14 Page 58 Section B
SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 179
Events Calendar A copy of the Library’s calendar is attached for information.
Paul Scully Manager Library Services
Authorisation: Group Manager Community Learning and Recreation
Services Committee - 8 November 2016
File Name: CSC081116_14.DOC ***** END OF ITEM 179 *****
Services Committee CSC081116_14 Page 59 Section B
ATTACHMENT A Item: 179 Events Calendar
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SERVICES COMMITTEE
Meeting Date 8 November 2016 Item Number. 180
Report 180. Social and Cultural Development Divisional Report SUBJECT: Social and Cultural Development Divisional Report
FILE NUMBER: 12/05257
REPORT BY: Susan Gibbeson, Manager Social Development; Tiffany Lee-Shoy, Manager Cultural Development
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.
SUMMARY
HEALTH
Health Partnership
Council has a strategic partnership with the South West Sydney Local Health District (SWSLHD). This relationship has existed in various forms and with changing priorities for 21 years and seeks to improve the health outcomes of Fairfield residents through strategic actions. The Fairfield Health Partnership was originally involved in advocating for Fairfield Hospital to be rebuilt and more recently has focussed on the urban environment, reducing the harm from tobacco, increasing physical activity and improving nutrition. The Partnership is governed by a 3 year Memorandum of Understanding (MOU) that is negotiated with priorities and resourcing agreed. The current MOU expires in 2017 and the evaluation process for this period has commenced with a view to discuss the future direction of the Partnership. The next Health Partnership Executive meeting is scheduled for the 29 November 2016.
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Meeting Date 8 November 2016 Item Number. 180
Gyms in Parks
The aim of the Gyms in Parks program is to encourage residents to increase their level of physical activity, build social connections and utilise the fitness equipment installed by Council at various parks. This activity seeks to improve the health outcomes of participants and build community cohesiveness. A new 6 week program started on the 18 October 2016 at Wilson Road Reserve, Bonnyrigg Heights. New gym equipment was recently installed at Wilson Road reserve and this is a perfect opportunity to promote Council’s work and ongoing commitment to creating healthy environments for residents.
Wilson Road Reserve
Health Expo
Council’s Work Health and Safety (WHS) staff has commenced implementation of programs to improve the health of Council staff during National Safe work Month. This program has been assisted by the Fairfield Health Partnership through the provision of health networks, contacts and strategic support in the development and implementation of the Health Expos being held at the administration building and the depot in October.
COMMUNITY SAFETY AND CRIME PREVENTION
The Forced Marriage and Child Bride Project
An MOU agreement with a value of $4,999.00 is proposed to be developed with CORE Community Services for the delivery of the Forced Marriage and Child Bride project. The project aims to facilitate community conversation around forced and underage marriage in order to strengthen understanding of the negative impacts and the legal impacts of this practice. This project will promote a community engagement approach targeting high school aged girls from areas most affected, or likely to be affected, by forced and underage marriage in the Fairfield LGA. CORE Community Services through the Multicultural Communities Division will be the lead agency in this project. The project will be supported by a Project Steering Committee comprising Fairfield City Council and a number of other key stakeholders.
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Meeting Date 8 November 2016 Item Number. 180
This project contributes to goal 4 “Being Safe and Law Abiding of the Community Strategic Plan. It also contributes to KPI 1 “understanding the law” and KPI 3 “promoting respectful relationships” of the Fairfield Community Safety and Crime Prevention Plan 2103-2017. The project will be carried out in 3 stages, community consultation, 2 bilingual/bicultural facilitated focus group sessions for mothers and their teenage daughters and Development and distribution of a 15 minute film aimed at raising awareness on how to recognise, address and report forced and underage marriage.
#FistsDown ‘Inspiring Youth to make better decisions’ Conference 14 October 2016
The #FistsDown Campaign, established by young person Selwyn Lloyd in 2016, seeks to address the issue of youth violence. The first conference for this group, ‘Inspiring Youth to make better decisions’, was held on Friday 14 October 2016 at the Fairfield Youth and Community Centre. The Conference was coordinated by the #FistsDown Youth Leadership Group and supported by Fairfield City Council, the NSW Council for Pacific Communities and several other organisations. With over 300 people in attendance, the conference was successful in promoting the message to young people that ‘violence is not the solution’. Social media followers were also included in the day, with regular live feeds.
The day included inspiring guest speakers who shared their stories with young people. Speakers were open about their pasts and what brought them to change themselves or create change in their community. The conference was also a great opportunity for young people from local and south west Sydney high schools to engage with the Fairfield Youth and Community Centre and the services it provides.
National Neighbourhood Watch Week 3-9 October 2016
National Neighbourhood Watch (NHW) Week 2016 was an initiative of the 5 NHW groups based in the Fairfield Local Government Area, supported by the NSW Police Force and Neighbourhood Watch Australasia and Fairfield Council. The Campaign provided local residents an opportunity to discuss community safety issues, take steps to make their home and environment safer as well as hear and participate in effective crime prevention projects in the community, such as the number plate anti-theft screw project.
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Meeting Date 8 November 2016 Item Number. 180
Fairfield Council supported the initiative through promotion in social media in the Fairfield Council and Crime Prevention Facebook pages, through the Fairfield Council ‘What’s On’ page and financially through paid advertisement in the Fairfield Champion and purchase of promotional materials such as banners.
MULTICULTURAL
Fairfield Settlement Services Action Plan – Symposium
In the 2016 calendar year, between 2,000 and 3,000 refugees and humanitarian entrants have settled in Fairfield City. This represents approximately 75% of the total number of people settled in NSW and does not include those individuals who have relocated to Fairfield City after initially being settled elsewhere within Australia.
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Meeting Date 8 November 2016 Item Number. 180
Fairfield Council, with CORE Multicultural Communities, is leading a working group of local stakeholders to develop a local settlement action plan, using a collective impact approach. The overarching aim of the initiative is to assist people to settle into the community effectively and contribute to the broader community as quickly as possible through improved service coordination. Consultation has taken place to identify existing service delivery gaps and opportunities for collaborative and partnership projects across organisations. A Fairfield City Settlement Action Plan Symposium is now planned to identify and seek solutions to systemic issues and challenges unique to Fairfield. Currently, Council is coordinating the development of issue papers. The date for the Fairfield City Settlement Action Plan Symposium is 10 November 2017.
Health Service for Immigrant Women
Council has carried out a consultation process with local stakeholders to identify priorities for a future refugee and migrant women’s health service. Subsequently Council has provided information to the South West Sydney Local Health District (SWSLHD) to assist in the design of future programs to meet the health needs of Fairfield based refugee and migrant women. Council highlighted the need for improved access to health services, particularly general practitioners, many of whom are not utilising the Nation Translating and Interpreting Service (TIS) or demonstrating cultural sensitivity when seeing patients. It was recommended that funding to the local area focus on case management to support women with multiple and complex health needs to better navigate the health system and to identify undiagnosed physical and mental health issues. The need for case management and project focused services concerning domestic violence was highlighted. SWSLHD will consider these priorities and those of their Multicultural Health Strategy in the development of future services for a refugee and migrant health service for women in Fairfield City.
Refugees and Migrant Employment
The Refugees as Assets project will focus on resourcing some of Fairfield City’s most vulnerable migrant and refugee communities to increase their employment opportunities through the provision of training and case management support. Orientation of the project facilitators and TAFE students delivering the project will take place at Fairfield and Whitlam City Libraries with service delivery beginning in November 2016.
Fairfield Emerging Leaders and Advocates (FELA)
The Fairfield Emerging Leaders and Advocates (FELA) program is a pilot project that has been designed to empower culturally and linguistically diverse (CALD) participants, called ‘Advocates’ to build strong, well connected and well-resourced communities, contribute to important local, state and federal decision making and influence social policy. During October 2016 a workshop was held where participants learn more about advocacy and forming an official delegation to engage in ‘Principled’ or ‘interest based' negotiations.
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Meeting Date 8 November 2016 Item Number. 180
Multicultural Organisational Capacity Building Council has met with the University of Sydney in relation to non-clinical placement of their final year physiotherapy students. The University is interested in placing these students with community organisations and groups to develop and implement quality improvement processes. Quality improvement, evaluation and strategic planning are areas that many ethno specific and multicultural focused services do not have the time or expertise to focus on within their organisations. A number of local services have committed to this project.
RECYCLING BIKE PROJECT
The Western Sydney Cycling Network (WSCN) volunteers received 33 used bicycles, recycled 10 used bicycles and provided 155 hours of volunteer time. Fifteen bikes were loaned out to the community, 14 community rides were coordinated by the volunteers with 195 people joining in on those rides. WSCN volunteers also assisted with Council’s Enviro BootCamp on 28 September 2016, instructing children about bike safety. This project encourages increased physical activity, engagement in community activities and volunteering. The recycled bicycles provide affordable bicycles to members of the community.
Spring Cycle Event
Bicycle NSW are the event organisers for the yearly Spring Cycle from North Sydney to Olympic Park. Over 10,000 riders of all ages from all over Sydney attended with approximately 2,000 people riding the 105 kilometres taking them from North Sydney to Western Sydney Parklands, Reconciliation Road, Prospect Dam and Guildford West Cycleways, introducing these riders to cycleways in Fairfield. WSCN supported Spring Cycle by providing volunteers and riders in this annual event on Sunday 16 October 2016.
Ten Year Anniversary
A plaque will be presented by the Mayor of Fairfield City commemorating the anniversary of the establishment of WSCN. This organisation was established 10 years ago as a result of a call for volunteers by Council and has continued to be very active and volunteer run. Located at the Fairfield Showground, Council also employs a part time staff member to ensure all health and safety requirements are met. The Mayor and Councillors have been invited to join the community bike ride on Thursday 3 November 2016 after the presentation. WSCN celebrated their 10 year anniversary with a dinner for all members. The highlight on the evening was speeches confirming key milestones and a presentation by council officers congratulating 9 foundation members for their continued commitment and contribution to the organisation.
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Meeting Date 8 November 2016 Item Number. 180
CHILD and FAMILY
Grandparents’ Day and Children’s Week
Planning is continuing for the Grandparents and Children’s Week event scheduled for 6 November 2016 at Fairfield Park from 10am to 2pm. The event includes a range of free activities for grandparents and children aged under 12 years. A number of local services are working with Council staff to organise and implement the event. Children’s Week is part of Council’s Families NSW Facilitation Project, funded by NSW Department of Family and Community Service.
Fairfield/Liverpool Playgroup Forum
Fairfield Council receives funding from the NSW Department of Family and Community Service (FACS) to run the Families NSW Facilitation Project in Fairfield, Bankstown and Liverpool local government areas. This project requires the running of interagencies in each local government area with community organisations that provide services for families and children. The project seeks to encourage all community organisations and schools to work together to ensure services are coordinated and appropriate as well as providing professional development opportunities.
The 3rd Fairfield/Liverpool Playgroup Forum was recently held at Ashcroft Public School and provides an opportunity for playgroup workers to participate in free local professional development. It also provides an opportunity for playgroup workers to build relationships with each other so that parents who move from one playgroup to another, as required by some funding bodies, can be more confident that they going to a another quality playgroup. The 3rd Forum featured a workshop on Supporting Children’s Speech and Language Development in the Early Years facilitated by a Speech Pathologist from Rainbow Cottage, Liverpool Hospital.
The Playgroup Forum was attended by 3 staff from the Australian Government Department of Social Services who were impressed with the workshop and the collaboration between the organising groups. This was mentioned as an example of best practice at a Playgroup Australia Forum and is excellent feedback on Council’s work.
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Meeting Date 8 November 2016 Item Number. 180
YOUTH
Fairfield Youth Workers Network Meeting
The October Fairfield Youth Workers Network (FYWN) meeting took place on Thursday 13 October 2016 at Fairvale High School. Thirty nine workers were in attendance representing a vast range of services for youth. The network meetings have been held in 9 different high schools this year in attempt to build stronger connections between community agencies and schools. In 2016, the network has been hosted by Fairfield, Prairiewood, Cabramatta, Prairiewood, Canley Vale, St Johns Park and Fairvale High Schools, Mary Mackillop Catholic College and Verona School. The FYWN network is convened in partnership with Woodville Alliance (HopePlus and Strong Minds), CORE Community Services and SouthWest Connect.
The FYWN hosted a 2 day Mental Health First Aid course for Youth Workers on 15 and 22 September 2016 at the Fairfield Youth and Community Centre. The course aims to provide basic skills and information to regarding working effectively with young people who present with mental health conditions. The training was attended by 21 workers from 9 different community organisations. Youth Mental Health is one for the top 3 priorities for the FYWN in 2016, alongside youth employment and supporting refugee young people.
A training session has been organised for Thursday 24 November 2016 on the “National Youth Settlement Framework” (NYSF). The NYSF has been developed by the Multicultural Youth Affairs Network NSW (MYANN) to provide an overview of settlement needs for migrant and refugee young people as well as producing a best practice guide to support this client group. The training will be delivered in collaboration between MYANN and local services to ensure that Fairfield’s unique position as a high settlement area is considered and workers receive high value and relevant content to assist their work.
Fairfield Youth and Community Centre – Youth Centre Hours
The “Youth Hours” program at the Fairfield Youth and Community Centre continues to remain popular among young people:-
- 1290 young people “dropped in” during the “youth hours” in September - 50 new attendees were registered for services - 52 young people were referred to other services for more support - There were 6 activities held during the “youth hours” program - Partners for activities included Curious Works, GKR Karate and Legal Aid
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Meeting Date 8 November 2016 Item Number. 180
Film Project
Between August and September 2016 Community First Step and Curious Works hosted a youth film project during “Youth Hours” at the Fairfield Youth and Community Centre. (FYCC) The program aimed to inspire an interest in film making by young people and teach them basic skills in filming. The participants gained experience by filming activities in the centre. The activities filmed are to be utilised in a promotional film that is in the final stages of editing.
Youth Legal Aid Outreach Service
Community First Step are working in partnership with Fairfield Legal Aid to deliver a Youth Legal Outreach service one afternoon per week (Wednesdays) as part of the “youth hours” program. A Legal Aid solicitor has been attending the FYCC each week and is available to answer enquiries, offer advice or assist young people with civil law matters. The service had been identified as necessary due to the very low numbers of young people who had been accessing Fairfield Legal Aid. The Fairfield Youth and Community Centre was identified as a suitable location due to high numbers of young people accessing the “Youth Hours” program who have a range of legal concerns.
Youth Action – Board Nomination
Youth Action is the peak body for youth sector development and advocacy in NSW and is governed by a volunteer board of management who help to shape the strategic direction of Youth Action and contribute where necessary to campaigns and activities that support young people. The board is made up of youth work experts, professionals, volunteers and young people. The board for the 2016/17 year will be elected at the Annual General Meeting on 1 December 2016. Council’s Youth Officer, Peter Hope has been nominated to stand for election to the board of Youth Action in recognition of the work and size of the youth population in Fairfield.
AGED AND DISABILITY
Carers Week Event
Carers Week is an opportunity to let carers know they are valued and to recognise and celebrate the outstanding contribution carers make to the nation. In Australia, there are over 2.8 million carers who provide 36 million hours of unpaid care and support every week to a family member or friend with a disability, mental illness, drug and/or alcohol dependency, chronic condition, terminal illness or who is frail. The monetary value of unpaid care is $1.1billion per week. Fairfield City Council held a Carers’ Event in partnership with Anglicare on Friday 7 October 2016. Approximately 250 carers were invited to attend this celebration.
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Meeting Date 8 November 2016 Item Number. 180
Fairfield Seniors’ Concert
The Fairfield Seniors’ Concert is an annual event thanking the many seniors in Fairfield City who volunteer for various organisations. Over 550 seniors attend this event annual at a ticket cost of $25.00 per person. Council subsidises the event which includes a meal and a full afternoon of entertainment. Tickets are allocated to the large number of seniors’ groups, some nursing homes and the public. Tickets for this year’s Seniors Concert are already sold out and a waiting list has been established.
The event will be held at Club Marconi on Thursday 17 November 2016 from 10am to 3pm. The Mayor and Councillors are invited to attend this event and meet some of the senior members of the Fairfield Community. Official speeches will take place at 11.15am. While this is a Council event, Fairfield Seniors Network members volunteer on the day undertaking duties that include ushering, checking on the well-being of attendees and running the lucky door prize. These volunteers ensure this event is run smoothly and reduces the need for more council staff.
CAPACITY BUILDING AND COMMUNITY IMPACT
Council held a forum, Thrive – Not Just Survive in partnership with Western Sydney Community Forum (WSCF), the peak community services body for Western Sydney to address the reforms and reduced funding available to support community organisations.
The aim of the forum was to provide practical knowledge and skills about alternative funding sources for the community in a constrained and centralised funding environment. Eight renowned presenters with specialised subject matter expertise provided a platform for group exploration of various new business models. Seventy five participants attended gaining knowledge in marketing, crowd funding and social enterprise and developing strategic actions to benefit their organisations in this period of sector reform.
The marketing and branding session was very timely and, in response to feedback, further training on this topic will be held in Fairfield in early 2017. Marketing sessions are especially important for the sustainability of local community service providers now due to the competitive market resulting from the National Disability Inclusion Scheme.
2017 Neighbour Day for Local Government
Neighbour Day is Australia’s annual celebration of community, encouraging people to connect with those who live in their neighbourhood. Neighbour Day is celebrated on the last Sunday in March every year with the aim of fostering strong personal connections. The principal aim of Neighbour Day is to build better relationships with the people who live around us, especially the elderly and vulnerable. Council is seeking community partners to hold a number of small neighbourhood events across the City in 2017.
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Meeting Date 8 November 2016 Item Number. 180
ClubGRANTS
Fairfield City Council has again been nominated and endorsed by the Fairfield ClubGRANTS Local Committee as the Administrator of the ClubGRANTS Program for 2017. The Administration Plan was accepted and the representative from NSW Department of Family and Community Services (FACS) spoke to the Clubs about key priorities in the local area and the requirement to link to funding to these priorities. Applications for ClubGRANTS will open on 1 February 2017 and close on 3 April 2017.
City of Fairfield Gardening Club - 42nd Annual Spring Garden Competition
The City of Fairfield Garden Club is a long established group that brings together people interested in gardening. Experienced members assist and support new members and schools, forming social bonds based on a common interest and helping to make Fairfield LGA a place with beautiful and unique gardens. As well as increasing social connection, this activity also supports the development of community pride. This activity supports Theme 1, Goal 5 “Increased activities for our Community” and Theme 2, Goal 1 “Our City is a clean and attractive place where we take pride in our diverse character” of the Community Strategic Plan. Council provides an annual donation of $2994.00 per annum to support the group.
ABORIGINAL
St. Hurmizd Assyrian Primary School in Greenfield Park invited Council’s Aboriginal Community Project Officer to talk with kindergarten. The children were keen to understand Aboriginal people, culture and land and expressed that they were fascinated with Aboriginal Culture and history. This supports the development of an inclusive community.
Aboriginal Heritage Study
CPO Aboriginal and Torres Strait Islander is currently in the process of evaluating the Fairfield City Council draft Aboriginal Heritage report. The report describes how Aboriginal people and culture shaped the land encountered by non-Aboriginal settlers and gave places such as Cabramatta their name. Since colonial settlement, Aboriginal people from a wide range of backgrounds have played an active part in the development of Fairfield’s history and continue to shape its present and future.
ARTS AND CULTURE
Fairfield City Museum and Gallery
Three exhibitions were held in October 2016. A photography exhibition, Retinal Displacement 3 by William Seeto; Between Auspicious Forms by jeweller Bic Tieu and Why Didn’t the Dutch Claim Australia?
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Why Didn’t the Dutch Claim Australia? Opened on 1 October 2016 and featured reproduction maps and objects that explore the influence and significance of the Netherlands in the discovery and mapping of the Australian coastline in the 17th century. The exhibition coincides with the 400th Anniversary of V.O.C. Captain Dirk Hartog’s discovery of Western Australia. The exhibition is in partnership with the Dutch Australia Cultural Centre, which is based in Holland House in Smithfield. The exhibition was launched by Willems Cosjins, the Consul General of The Netherlands.
A cultural event called Dutch for a Day was held in conjunction with the exhibition opening and presented Dutch games, stories and craft making activities. Traditional sweets, pancakes and croquettes were offered to visitors.
Being Chilean opens on the 5 November 2016. The project features the work of Western Sydney artist Cecilia Castro Marin and photographers Jaime Plaza and Michelle Chanique. The exhibition is a partnership with the Chilean Consular and will tour to Melbourne in 2017. A film festival is also currently being organised to be held on 12 November 2016, in partnership with the Sydney Latin American Film Festival and will feature short films made in Chile. This will be a free event.
Concurrently a new exhibition is also being developed with the Australian Centre for Photography called Markus Andersen: Cabramatta. This photographic exhibition showcases new work by the photographer during his 12 month photographic assignment in Cabramatta.
DRUGS AND ALCOHOL
Award Nomination
Fairfield Community Drug Action Team (CDAT) is convened by Fairfield City Council and is comprised of agencies working to minimise the harm of drug misuse in Fairfield. The NSW Ministry of Health funds the Alcohol and Drug Foundation (ADF) to run these community teams across NSW.
The Alcohol and Drug Foundation has nominated the Fairfield CDAT for the NSW Inclusiveness Award. This nomination recognises a CDAT that has embraced inclusivity as a core value. The Fairfield CDAT identified the need to ensure information on Alcohol and other drugs (AOD) was made available to residents with limited English language. The ADF had recently completed 5 factsheets on ‘Breaking the Ice in our Community’ in English only. The issue of access to this information by people who do not speak English well was raised by the Fairfield CDAT with the ADF. This action was vital in the ADF translating at least 3 of these factsheets available in other languages.
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The Fairfield CDAT nominated Vietnamese and Arabic as the highest priority languages as both these communities had reported an increase rate of usage of the drug ‘Ice’ and a lack of knowledge of its effects. The 3 factsheets translated were; What is crystalline methamphetamine (ice)?, Crystalline methamphetamine (ice) use in the family and Treatment for crystalline methamphetamine (ice).
This project was nominated for the award as it acknowledges the importance of meeting the needs of Culturally and Linguistically Diverse Communities, especially new arrived refugees in the delivery of Alcohol and other Drugs (AOD) information.
Liquor and Gaming NSW
Liquor License Applications
There are 4 categories of liquor licence applications. The NSW Independent Liquor and Gaming Authority (The Authority) is the consent authority, however, approval can only be given if development consent for the use of the premises does not prohibit the service, supply or consumption of alcohol. The Authority recommends that all Councils develop policies in relation to alcohol. To date, Fairfield City Council has only adopted the Sale and/or Supply of Alcohol in Council Owned Parks and Sportsfields Policy.
In October 2016, 9 applications were lodged with NSW Liquor and Gaming. Two applications received are for single events, 1 application is for a new on premise license for a café and 2 applications relate to a change of business type so the premises do not need to open to the general community. One application relates to the removal of a packaged liquor outlet, although an application to remove this to another premise is expected. Three applications relate to the Canley Heights Hotel, including an application for extended trading. One application for a single event is for a community festival at Mount Pritchard Sporting Complex. This is a Council owned sportsfield and subject to Council’s policy. This policy provides exemption for specific community events, including this applicant, to provide alcohol. NSW Liquor and Gaming has been advised and this license has been granted.
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Status within Date Application Proposed Action Licence Name Address The Authority’s Posted Type by Council process On-premises U 1 53 Canley Vale No Action proposed Under 17/10/16 Kikuma Sushi Cafe licence - New Rd CANLEY VALE by Council consideration Change business L 1 28 Hughes St No Action proposed Under 15/10/16 Golden Star Palace type CABRAMATTA by Council consideration Limited licence - Sydney Music & Saxony Road No Action proposed Under 13/10/16 single function Family Day HORSLEY PARK by Council consideration Exception from L 1 28 Hughes St No Action proposed Under 12/10/16 open to public Golden Star Palace CABRAMATTA by Council consideration requirement Change 274 Canley Vale boundaries of No Action proposed Under 07/10/16 Canley Heights Hotel Rd CANLEY licensed by Council consideration HEIGHT premises 274 Canley Vale Minors area No Action proposed Under 07/10/16 Canley Heights Hotel Rd CANLEY authorisation by Council consideration HEIGHTS Community Impact Extended trading 274 Canley Vale Statement be Under 07/10/16 authorisation - Canley Heights Hotel Rd CANLEY reviewed and consideration hotel licence HEIGHTS comment provided Just Wines Australia Packaged liquor PTY LTD [removal to 488-490 Victoria St No Action proposed Under 27/09/16 licence - 484 Victoria Street, WETHERILL by Council consideration Removal Wetherill Park, NSW, PARK 2164] Advised function is Limited licence - Festival of Madonna Smithfield Road 27/09/16 permissible under Granted single function Di Loreto PRARIEWOOD Council policy
Operation Plan – Indicators
Social and Cultural Development Service Measure Outcome Partnerships Number of advisory committee meetings Fairfield Youth Advisory Committee, conducted Multicultural Advisory Committee N = 2 Number of network meetings conducted Liverpool Family and Children’s Services Interagency; Fairfield Child and Family Services Interagency; Bankstown Child and Family Interagency; Fairfield Seniors Network; SWS Ageing and Disability Forum; Fairfield Youth Workers Network; Fairfield Multicultural Interagency N = 7
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Social and Cultural Development Service Measure Outcome Planning and Number of strategies in implementation Community Safety and Crime Prevention Implementation Plan 2013-2017 (3), Strategy on Ageing for Fairfield City (6), Disability Action Plan (3) Strategy for Young People in Fairfield City 2013 – 2017 (3), Fairfield City Cultural Plan 2011-16 (3), Dyalgala Reconciliation Action Plan 2011-17 (4), Fairfield City Museum and Gallery Strategic Plan 2016-18 (4) N =26 Number of disability access Not scheduled until Q3 improvements Capacity Building Number of funding Memorandum of N=1 Understanding developed Number of skills workshops Fairfield City Museum and Gallery - October School Holiday program (5); Adult Art Workshop (1);Living the Past Education Workshops (5); Children Art Classes (9);Visual Abilities Art Classes (2); Tai Chi Classes (4) Number of professional development Supporting Children’s Speech and Language workshops Development in the Early Years - for playgroup workers in Fairfield and Liverpool(1); Youth Mental Health First Aid Training for Youth Workers (2), Information session about the implementation of the Commonwealth Home Support Program (1); Workshop on Planning Ahead by COTA (1) Thrive and Survive Forum (1) N = 6
Number of parent education sessions Guiding your child’s behaviour (in partnership with Lansvale Public School),Triple P – Positive Parenting Program (in partnership with Warwick Farm Public School) N = 2
Number of community events and Paint Liverpool REaD Community Reading activities Day; Canterbury Bankstown Children’s Festival; Carers Week event in partnership with Anglicare; #Fistsdown Conference; Aboriginal culture education at St. Hurmizd Assyrian Primary School; Western Sydney Cycling Network holiday program, 42nd Annual Spring Garden Competition N = 7 Bike Project activities Bikes received:- 33 Bikes recycled:- 10 Bikes loaned out:- 15
Bike Rides:- 14 People participating in rides:- 195 Volunteer hours: 155 Visitors to Museum 2014 approximately Exhibitions held Retinal Displacement;Between Auspicious Forms; Why Didn’t the Dutch Claim Australia? N=3
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Social and Cultural Development Service Measure Outcome Advocacy and Response to government plans, reports, Expert Advice papers and policy changes Advocate for community needs Support letter for Woodville Alliance (Strong (representations relating to community Minds) on collaborative success to support needs) submission for Suicide Prevention Funding
Incoming Funds: Outgoing Funds:
Amount Source and Project Name Amount Details
$4,999.00 CORE Community Services – The Forced Marriage and Child Bride Project
Susan Gibbeson Manager Social Development
Tiffany Lee-Shoy Manager Cultural Development
Authorisation: Group Manager Governance and Community Development
Services Committee - 8 November 2016
File Name: CSC081116_23.DOC ***** END OF ITEM 180 *****
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Meeting Date 8 November 2016 Item Number. 181
Report 181. Fairfield Youth and Community Centre Annual Report SUBJECT: Fairfield Youth and Community Centre Annual Report
FILE NUMBER: 16/16611
REPORT BY: Susan Gibbeson, Manager Social Development
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.
SUMMARY
The Fairfield Youth and Community Centre (FYCC) commenced operations in November 2015, providing a range of youth programs and services, recreation, community functions and larger events spanning adjacent open space in the Fairfield Park precinct and the Fairfield Leisure Centre.
Construction of the FYCC was funded through a Commonwealth grant through the Regional Development Australia Fund in 2013. The application for this funding focussed on the provision of a regional youth centre to support the large and disadvantaged cohort of young people in Fairfield. The funding seeks to improve the educational, social and employment outcomes of young people in Fairfield City.
The Youth Centre comprises a single storey building containing an informal “chill space”, multi‐purpose rooms, sports courts, and amenities. The centre was planned to be a city- wide facility and will fill a long-term identified gap in the provision of a youth space in the Local Government Area (LGA). The youth centre adopts a ‘hybrid’ model, being a venue that caters for recreational and leisure activities as well as meeting spaces and areas for group activities, education and counselling
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The first year of operations has demonstrated the need for the centre and the high quality community and youth space that can accommodate a wide range of activity and opportunity for the local community. As with any new facility and service, a range of challenges have been encountered. Many of these have been addressed. Other challenges have remained and, at times, constrain the realisation of the full potential of the service and facility.
BACKGROUND
In the 2011 census, Fairfield LGA had 36,102 young people, or 19.3% of population, aged between 12 and 24 years of age. This is a higher proportion of young people than Greater Sydney, with 16.9% and higher than the WSROC with 18.3%. Many young people face challenges ranging from lack of opportunities for recreation, a need for services to support or access educational and/or employment opportunities and social support to assist with personal or family issues.
For many decades a significant number of young people in Fairfield have come from families who have migrated to Australia, often with humanitarian or refugee backgrounds. The process of settlement is lengthy and familiarity with social systems and low levels of family and community support often result in more challenges in education, inclusion, socialisation and employment than are experienced by young people from non-migrant families. At times, some young people in Fairfield do not have appropriate social connections or support to facilitate inclusion and success in the community.
In 2013, Council was successful in obtaining a grant from the Federal Government Regional Development Australia Fund to provide a regional youth facility that sought to improve social, educational and employment outcomes. The facility was designed to cater for recreational and leisure activities as well as meeting spaces and areas for group activities and education among other things.
The Regional Development Grant funded the construction of the Fairfield Youth and Community Centre in Fairfield District Park and the ongoing, operational funding for provision of services was the responsibility of Council. The FYCC was officially opened on Friday 9 October 2015 by the Minister for Human Services, The Honourable Marise Payne, with operations commencing in November 2015.
Council resolved in June 2015 for the FYCC to be managed by Council with rental subsidies offered to a community organisation to provide youth services to young people aged between 12 and 24 years of age during ‘youth hours’. It was determined that the FYCC be managed by and incorporated into Council’s Leisure Centre Division. Budget to appoint a Facility Supervisor (1 FTE) with additional casual staff hours to oversee the operation of the centre across the 7 days of operation was approved by Council.
FYCC is opened in response to bookings within the operating hours approved within the DA.
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During the first year of operations, there have been 4 primary uses intended to occur at the FYCC:
‘Youth Hours’ – 3.5 hours on 4 afternoons per week under licence and 6 hour sessions on Fridays and 4 hours sessions on Saturdays and Sundays on a casual basis Community Centre – program rooms casual and regular bookings Recreation hall – regular and casual bookings for competition and recreation Sunday Open Days – Trial for 7 months
Youth Hours
Council resolved that Youth Hours were to be 3:00pm to 6:30pm Monday to Thursday, 3:00pm – 9pm on Friday and 2:00pm to 6:00pm on Saturday and Sundays. After Expressions of Interest failed to secure a provider for this service, Youth Hours were separated into Youth Hours – Regular to be held 3:00pm to 6:30pm Monday to Thursdays and Youth Hours – Casual on Friday, Saturday and Sundays.
Council’s Social and Cultural Development Division was responsible for the selection of a community organisation to provide ongoing youth services during Youth Hours. Community First Step (CFS) was licensed to provide youth services, free of charge to young people, Monday to Thursday at a rent of $5,000.00 per annum. Youth hours - Casual remain available to community organisations who wish to provide youth services at a subsidised rent of $50.00 per session. Community organisations must provide dedicated and approved staff to use rock climbing and trampoline facilities.
Community First Step receives funding from the NSW Department of Family and Community Services to provide free, early intervention youth services for people aged between 12 and 24 years. This funding aims to engage young people before they face issues that can result in negative outcomes for the community and the young person. This service commenced on 23 November 2015 and is typical of an early intervention youth service. CFS does not have resources to provide dedicated staff to supervise rock climbing or trampolining.
Sunday Open Days
In August 2015, Council resolved to run a trial program to open the FYCC for informal use by the general community, free of charge, on the first Sunday of each month. The purpose of this strategy was to make the facility available to all residents to encourage physical activity and family strengthening.
Five hours of staff time was approved for 8 open days to complement the Facilities Supervisor attached to the FYCC to operate this program. In practice, Sunday open days required 4 staff members to safely offer activities and supervise rock climbing and trampolining. The trial ceased in June 2016.
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Community Events and Community Use
Hire of Program Rooms and the Recreation Hall has occurred by a range of community organisations for regular and one off activities on a fee for hire basis. The FYCC has become a focus for community events as it provides excellent integration of the open space and adventure playground in the Fairfield Park Precinct with the sports hall and amenity.
Hire of the entire FYCC for community and Council events commences at $1,200.00 per day for venue only excluding rock climbing, trampolines facilities and ranges to $2,200.00 with staff to operate and supervise all activities in the centre.
Private birthday parties use the Chill Zone, rock-climbing, trampolining and Recreation Hall facilities in accordance with Council’s adopted fees and charges.
Recreation Hall
The Recreation Hall offers a range of sporting options with line markings for basketball, badminton, futsal, netball and volleyball. Additional temporary court markings will be made to accommodate Southern District Football Association’s participation in the elite Football NSW Futsal competition between October 2016 and January 2017.
Children and young people attending sports development programs, clinics and competitions access these activities on a fee for service basis. NSW Football competitions are selective for participants and require fees to participate.
The Recreation Hall is well used by youth groups and is available for school sport. These uses are charged according to Council’s fees and charges.
A school holiday program for children 5 – 12 years is run by Council’s Leisure Centre at a cost between $210.00 for 5 days to $50.00 for a single day attendance.
USE AND IMPACT OF FACILITY AND PROGRAMS
Youth Hours – Community First Step
The outcomes for the “Youth Hours” program are:
• FYCC is an accessible facility servicing young people aged 12–24 years. • Young people become more confident with increased capacity to engage in community events, activities and education. • Young people directly benefit from the support of Community First Step staff and relevant partners. • Young people become more employable through skills development programs. • Young people are linked to services appropriate to their needs.
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Between January and September 2016, 1,383 individuals registered to attend youth hours on a total of 12,131 occasions, with an average attendance of approximately 60 young people per day. This is approximately 3.5% of all young people in this age bracket who reside in Fairfield. The average age of attendees has been 15 years. The majority of young people attending Youth Hours are male with only 19.1% of participants being female. CFS has been working to address this imbalance by establishing a young women’s consultative group consulting to identify what activities they would like to see introduced in the centre.
A range of structured programs are offered in addition to ‘drop in’. These include friendly games of basketball, volleyball, soccer, breakdancing and karate. Education opportunities and skills building workshops have been offered in film, legal matters, family planning (condom credit cards), LIFT program that focuses on employment and resume writing skills and make up tutorials. Many of these activities have been provided by partner organisations including: Fairfield City Council, Fairfield Police, Family Planning NSW, Curious Works, Ted Noffs Street University, Western Sydney Cycling Network’ GK Karate’, Sydney Kings, HeadSpace, Fairfield Legal Aid and Core Community Services. The range of activities and partner organisations strengthens the capacity of young people to seek appropriate assistance if they need to.
CFS regularly survey young people attending the centre and have reported the following key outcomes to for young people:-
• Increased confidence • More employable and job ready • More financially aware • More aware of Government systems (e.g. obtaining drivers licence) • Appropriate referrals to key agencies • Young people more connected to their community • Young people more physically and socially active • Improved behaviour • Young people engaged in casework
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CFS has been able to provide a comprehensive service that meets most of the objectives in collaboration with a range of partners. CFS has successfully managed to operate a youth service that creates a range opportunities for young people.
Youth Hours – casual hirers
In June 2015, Council resolved that Youth Hours be available to youth groups on Friday evenings from 3:00pm to 9:00pm as well as Saturday and Sunday afternoons from 2:00pm to 6:00pm. There is a fee of $50.00 for the Recreation Hall, however, approved and dedicated staff must be provided to use rock climbing and trampolining during these periods. These times were intended to ensure access to the FYCC would be available to community organisations on short notice and increase Council’s ability to respond to requests from local organisations.
Data shows that only 2 organisations with 5 separate bookings have accessed the reduced rate for youth centre hours in this period. One youth organisation had booked the sports hall during youth hours but was transferred to the Fairfield Leisure Centre courts due to staff capacity. The groups that have taken up the opportunity have primarily been faith groups that are facilitated by volunteers.
There is currently a range of hirers using the FYCC during casual youth hours that provide recreational activities for young people but do not offer broader youth services. These include 3 youth groups who have used the rock climbing facility and sporting organisations. These uses are charged at full rates as the rock climbing facility requires specialist staff. Sporting organisations operating during casual youth hours since February 2016 are the Liverpool Basketball Association, Western Sydney Wanderers and Sydney Basketball Institution. Young people must pay a fee to attend these activities.
Council has recently been approached, and has approved, the hire of the Recreation Hall by Southern Districts Football Association to participate in NSW Futsal competition between October and January. This is an elite level sporting competition and will use the entire recreation for the full Saturday, including Youth Hours.
Sunday Open Days
The open days were held on the first Sunday of each month between February and June 2016 as well as on 29 October 2016 to coincide with Grandparents’ Day.
The maximum attendance was approximately 80 participants. Four staff members are required to provide adequate staffing for this number of attendees despite funding for only 2 staff being available in the budget. Open Days held on days with events promoted to the general public such as Australia Day and Grandparents’ Day attracted several hundred participants.
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Community Events and Use
Since October 2015, there have been 22 community events ranging from using 1 program room to the entire centre and adjacent open space. The FYCC has also been used for a range of meetings by Council and other organisations. Hirers of FYCC for community use include The NSW Service for the Treatment & Rehabilitation of Torture & Trauma Survivors (STARTTS), Multicultural Youth Affairs Network NSW, Core Community Services, Fairfield Youth Workers Network, Settlement Services International, HopePlus, NSW Cancer Council, Hume Community Housing, The Smith Family – Communities For Children, Immigrant Women’s Health, Moving Forward Together, Creating Chances (Football United), St George Community Housing, Community First Step, Woodville Alliance and DAWN.
In total the Youth Centre has hosted 13 birthday parties.
Program Room bookings per month
NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Oct 15 15 16 16 16 16 16 16 16 16 16 16 Room 1 5 5 3 11 13 13 5 17 11 19 20 10 Room 2 0 3 3 12 8 9 10 10 4 19 15 12
Recreation Hall
There are currently 6 sporting organisations using the sports courts on a weekly basis: Western Sydney Wanderers (clinics), Dodgeball Sydney, Liverpool Basketball Association, Southern Districts Futsal Club, Southwest Filipino Australian Basketball Association and the SBI Basketball Academy.
The most popular sport is basketball with over 600 hours booked for a variety of competitions; learn to play programs, trainings and casual hire by young people. Futsal/soccer and badminton follow with approximately 150 hours of use, by each sport, with volleyball registering approximately 50 hours of use.
Patrician Brothers College utilise the basketball courts for school sport on a Thursday. The Trinity Catholic Basketball Competition is also run at the Centre in Term 4.
In January 2016, the Active Kids School Holiday Program was relaunched in the FYCC, also using facilities at the Fairfield Leisure Centre. The program has run for 2 weeks in each of the school holidays. A total of 794 places have been filled since January with numbers increasing substantially each term with a high number of returning children.
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Challenges for the Fairfield Youth and Community Centre
The outcomes intended for the FYCC are to provide access, opportunities and support to young people as well as to provide recreational opportunities to the broader community. These outcomes require related, but different, skills and approaches to delivery of programs and management of clients from different ages, vulnerabilities, family backgrounds, economic capacity and degree of social inclusion.
Introduction of new facilities and services often meet challenges in developing smooth operations and meeting intended outcomes and objectives. The FYCC has faced a number of challenges outlined below.
Staffing for FYCC
Council provided a Facility Supervisor for the FYCC. This staff allocation was 1FTE permanent staff and additional hours for casual staff to be on site during the weekends to provide a leisure centre staff member while the FYCC is being used. The Facility Supervisor is expected to assist hirers to access the building and equipment as well as manage bookings for the facility.
It is clear from the first year of operation that more resources are needed to support the operation of Youth Hours casual hirers so that the intended objectives of the Youth Centre can be achieved. This would include access to equipment and the dedicated staff required during Youth Hours (regular and casual) to enable the use of rock climbing and trampoline facilities
Youth Hours – ongoing program
Council provides the FYCC to Community First Step at a reduced rental of $5,000.00 per year. This rental covers the Program Rooms on 2 afternoons per week, Chill Zone, Recreation Hall, trampolines and rock climbing facilities. CFS and other youth services do not currently use rock climbing and trampolines due to the requirement for these areas to be supervised by dedicated staff. Leisure Centre staff could provide access to these facilities during Youth Hours if additional staffing was provided to meet the objectives of Youth Hours.
Youth Hours – casual hirers
There has not been a strong take-up of the Youth Hours subsidised casual hire rates by youth organisations. Barriers to use have been identified as:
Little promotion of Youth Hours – casual use due to systems and processes being developed and still being implemented. These include:
o Additional equipment for youth organisations using casual Youth Hours o No system to issue youth groups with equipment
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o Lack of clarity regarding organisations qualifying to be granted Youth Hours reduced rates o Concern at providing the FYCC with no Council Centre staff in attendance o Concern regarding adequate supervision of young people in the FYCC as a minimum of 4 staff are required to adequately monitor all areas o Council’s youth worker at capacity with existing work, leaving little or no capacity to promote the service and liaise with youth services
Many funded community based youth organisations do not operate in evenings and weekends due to financial constraints.
Leisure Centres have limited capacity to provide staff at the FYCC during Youth Hours.
Demand for bookings by sporting organisations has resulted in Youth Hours scheduled for Saturday and Sundays being unavailable for use. At this stage, there has been little promotion of Youth Hours – casual and no dislocation of youth services has occurred, however, Council needs to be aware of the reduction of time available as Youth Hours at the FYCC.
Community Events
The open space in the Fairfield Park precinct is booked and controlled by Council’s Assets Management Division while the FYCC is managed by Leisure Centres. This increases the number of departments within Council that community are required to deal with to hold events that span FYCC and the park.
The hire rate for community events at the FYCC commences at $1,200.00 with no staff and increases to $2,200.00 with 6 Leisure Centre staff to supervise rock climbing, trampolining and other activities across the FYCC. This is a significant cost for community organisations wishing to hold an event.
Access by General Public
With the exception of Youth Hours, the facility is not available for informal use by the general public. Access to the centre is only through formal bookings.
The Leisure Centre budget was increased by $1,500.00 to provide an additional staff member for 5 hour periods for 8 occasions to hold the trial of Open Days on Sundays. It became apparent that to adequately supervise the building and activities, a minimum of 4 staff are required for open days. Funding provided for this activity was not sufficient to cover staff costs. The trial of the Open Days has concluded and they are no longer operating.
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Rock Climbing and Trampolines
Rock climbing and trampolining facilities initially were available during Youth Hours due to the introduction of the requirement to have dedicated and trained staff for each activity to ensure safety.
Rock Climbing and trampolining facilities were included into the design of the FYCC to accommodate higher risk activity that appeals to many young people. The intention to provide these activities free of charge was to provide access to young people who cannot afford to use commercial centres.
Due to the requirement of these activities supervised by approved and dedicated staff, these facilities are now only accessible to people making group bookings.
Additional resources could ensure that youth workers are trained to supervise rock climbing.
CONCLUSION
The FYCC has been operating since November 2015. Managed by Fairfield Leisure Centres with youth services and Youth Hours provided by community organisation, Community First Step for 12 hours per week, the FYCC has commenced programs that will, over time, meet the outcomes agreed as part of the funding agreement. A significant number of young people access Youth Hours indicating the need for this facility. Informal access to the FYCC by the general public and access to specialist high risk facilities such as rock climbing and trampolining by young people in Youth Hours has been reduced due to the inability to provide the appropriate staff for open days and during Youth Hours.
FYCC is a very popular facility with the community with hirers providing large and small community events, meetings, youth services, a range of sporting competitions, social games and development programs. In November 2016, elite level competition in NSW Futsal will commence providing an opportunity for high level performing young people. The Centre provides an excellent facility to host community events that use the FYCC and the open space area. These community events are very popular and introduce residents to the range of facilities available in the Fairfield Park Precinct.
To ensure that the FYCC realises its potential in achieving its objectives as a Youth Centre, it is proposed that discussions are held in Councillor workshops concerning the resources needed for full activation.
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Susan Gibbeson Manager Social Development
Authorisation: Group Manager Governance and Community Development
Services Committee - 8 November 2016
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Meeting Date 8 November 2016 Item Number. 182
Report 182. Built Systems - 2016/17 Projects SUBJECT: Built Systems - 2016/17 Projects
FILE NUMBER: 13/11520
REPORT BY: Roshan Aryal, Manager Built Systems
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Built Systems Division is responsible for undertaking work in the areas of Design, Traffic, Transport and Road Safety, Landscape Design and Survey and Spatial Data. This report includes highlights of a major project that has been undertaken by the Division in the first quarter of this financial year.
An overview of the various projects that the Built Systems Division has programmed for implementation in the 2016/17 financial year is provided below:
Civil, Urban and Landscape Design Q1 Q2 Q3 Q4 Annual Percentage projects completed within 20 working days 80 Number of active projects in period 57 Number of designs completed and issued for construction 46 Projects completed 18
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Traffic, Transport and Road Safety Q1 Q2 Q3 Q4 Annual Number of signs and lines maintenance/changes 99 undertaken Number of traffic enquiries/complaints investigated 74 Number of road safety initiatives undertaken 2 Number of development applications assessed 51 Number of reports presented to the Fairfield Traffic Committee 53
The following paragraphs provide an update on the other activities being undertaken by the Division:
Bike Plan
The Fairfield Bike Plan was completed in 1995. Over the past decade, Council has received annual grants from the Roads and Maritime Services (RMS) for the implementation of off-road share use paths in the Local Government Area (LGA).
The Fairfield City Council Bike Plan map depicting the changes to the cycling network in the LGA has been updated each year.
A meeting was held with the Active Transport Unit of the RMS in August where it was proposed that Council prepare a new Bike Plan with possible grant funds to be provided by the RMS (up to 50% of the project cost) in the 2017/18 financial year.
Fairfield City Integrated Transport Strategy and Action Plan
The Fairfield City Integrated Transport Strategy and Action Plan was prepared by Council in 2011. It is proposed to review and update this Plan in the current financial year with actions to be implemented as per the Plan.
Road Safety Strategic Plan
Council and the RMS prepared a Road Safety Strategic Plan in 2012/13. It is programmed to liaise with the Roads and Maritime Services and prepare a new Plan in the current financial year.
Council undertakes several road safety initiatives in the LGA, namely, Safe Seats Saturday which assists the community with the installation of child safety restraints in cars, Speed Reduction on Local Roads which involves the rotation of Variable Message Sign boards advising motorists not to speed around schools and the Radar Displays which advises motorists if they are speeding and to reduce speeds.
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Pedestrian Access and Mobility Plan
A Pedestrian Access and Mobility Plan (PAMP) was prepared by Council with grant assistance from the RMS in 2014. The Plan identified a list of works to be implemented in the LGA for which grants have been provided by the RMS. It is proposed to review this Plan in 2017/18.
PROJECT HIGHLIGHTS
Wetherill Street Road Upgrade
Project Summary
In April 2014, the Australian Government, in partnership with the New South Wales Government, announced a 10 year road investment program of over $3.6 billion for Western Sydney.
The Western Sydney Infrastructure Plan involves major road and transport linkages that will capitalise on the economic gains from developing an airport at Badgerys Creek whilst boosting the local economy and liveability of Western Sydney, making it an even greater place in which to live and do business.
This program includes a $200 million funding package for upgrades to locally important roads and is part of the Australian Government’s plan to build the infrastructure of the 21st century and grow the NSW economy.
The Local Roads Package enabled the Australian Government to fund a range of works that would improve local transport connections and support the communities of Western Sydney around the airport, and fund a range of road upgrades which would have the greatest benefits for local communities by increasing safety and improving traffic flows.
Fairfield City Council obtained funding from the Federal Government for the upgrade to Wetherill Street, in the section between Polding Street and Victoria Street, under the Western Sydney Infrastructure Plan (Local Roads Package).
The works associated with the upgrade of Wetherill Street involved the following: Converting the 2-lane, 2-way carriageway into a 4-lane, 2-way carriageway; Re-aligning the intersection of Wetherill Street/The Horsley Drive and replacing the 2 staggered “t”-intersections with a cross intersection and modifying the signal arrangement; Installing traffic control signals at the intersection of Wetherill Street and Shakespeare Street; Replacing the marked foot crossing outside the Smithfield West Primary School with pedestrian activated traffic control signals; and Providing intersection treatments to the side streets intersecting Wetherill Street, whilst maintaining accessibility and the widening of the existing carriageway on Wetherill Street. Services Committee CSC081116_13 Page 129 Section B
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The project has enhanced road safety along Wetherill Street and its intersection with other streets and improved accessibility for motorists to major destinations in the Fairfield Local Government Area.
Figure 1 Widening of Wetherill Street to 4 lanes including a Median Turning Lane
Figure 2 Signalised Pedestrian Crossing in front of Smithfield West Public School
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Figure 3 New Traffic Control Signals at Shakespeare Street and Wetherill Street Intersection
Figure 4 Upgraded Traffic Control Signals at The Horsley Drive and Wetherill Street Intersection
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Project Objectives/Reasons for the Work
This section of road had a large number of vehicle crashes that would be addressed by the proposed project; The recent construction of Reconciliation Drive to the north of Wetherill Park Industrial Estate provided a very convenient link to the M4. There is expected to be a great increase of traffic on Reconciliation Drive (Prospect Highway) which is expected to make its way through local streets to access Victoria Street (State Road) and The Horsley Drive (classified as a Regional Road to the east of Elizabeth Street and a State Road to the west of Elizabeth Street). Construction of this section of road was expected to alleviate traffic filtering through local, residential streets to access the major roads by encouraging them to use properly designed roads whose function is to carry large numbers of vehicles.
Project Highlights and Achievements
The civil works were completed under the P90 budget and within the first quarter of 2016/17. Programmed landscaping on the western kerb is programmed to be completed in November.
Sponsor: Manager Built Systems Design: Built Systems Construction: Abergeldie Contractors Budget: $8.20 million
Roshan Aryal Manager Built Systems
Authorisation: Group Manager Major Projects and Place
Services Committee - 8 November 2016
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Meeting Date 8 November 2016 Item Number. 183
Report 183. Information Report - Sydney Planning Panel SUBJECT: Information Report - Sydney Planning Panel
FILE NUMBER: 13/05033
PREVIOUS ITEMS: 3 - Determination of Membership of Advisory Committees, Working Groups and Community Organisations - Extraordinary Council Meeting - 27 September 2016
REPORT BY: George Vlamis, Acting Group Manager City Development
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
Council at its Extraordinary Council Meeting on 27 September 2016 resolved to make appointments to the South West Joint Regional Planning Panel (SWJRPP) and noted that the SWJRPP would be replaced by the Sydney Planning Panel from 21 November 2016, subject to further notification from the Minster for Planning, Rob Stokes.
The purpose of this report is to advise that a Supplementary Services Chairman’s Report will be submitted to the 22 November 2016 Ordinary Council Meeting to make appointments to the Sydney Planning Panel.
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Meeting Date 8 November 2016 Item Number. 183
George Vlamis Acting Group Manager City Development
Services Committee - 8 November 2016
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Meeting Date 8 November 2016 Item Number. 184
Report 184. Information Report - Dutton Plaza Tenancy SUBJECT: Information Report - Dutton Plaza Tenancy
FILE NUMBER: 16/13946
REPORT BY: Hao Dang, Property Development & Services Officer
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Dutton Plaza Retail Centre has in place a tenancy agreement where the tenant has sought to be released from the lease subject to compensation.
A Supplementary Services Chairman’s report will be submitted to the Ordinary Council Meeting on Tuesday 22 November 2016 for the consideration of this matter.
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Meeting Date 8 November 2016 Item Number. 184
Hao Dang Property Development & Services Officer
Authorisation: Chief Financial Officer
Services Committee - 8 November 2016
File Name: CSC081116_35.DOC ***** END OF ITEM 184 *****
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