14 February 2017 LOCATION: Committee Rooms TIME: 7.00Pm

Services Committee AGENDA DATE OF MEETING: 14 February 2017 LOCATION: Committee Rooms TIME: 7.00pm This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper. AGENDA Services Committee Meeting Date: 14 February 2017 ITEM SUBJECT PAGE - APOLOGIES AND LEAVE OF ABSENCE - CONFIRMATION OF MINUTES SECTION A ‘Matters referred to Council for its decision’ 1: SUBJECT: Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) Applicant/Owner: S J Dixon Surveyors Pty Ltd - Stewart Dixon Zoning: Fairfield LEP 2013 - R2 - Low Density Residential File Number: DA 757.1/2016 ....................................................................................... 7 Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called. 2: SUBJECT: Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 34 Lord Street Cabramatta West (Lots 86 & 87, Section 4, DP 1553) for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway at the rear of No. 34 Lord Street Cabramatta West (Lots 86 & 87, Section 4, DP 1553) Applicant/Owner: S J Dixon Surveyors Pty Ltd - Stewart Dixon Zoning: Fairfield LEP 2013 - R2 - Low Density Residential File Number: DA 758.1/2016 ..................................................................................... 22 Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called. 3: SUBJECT: Clause 4.6 - Proposal: Subdivision of 2 Redundant Laneways for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway between No. 4 and No. 5 Helen Street Smithfield (Lots 14 and 13), DP 220985 and between No. 6 and No. 8 Mala Street Smithfield (Lots 5 and 6, DP 30625) Applicant: S J Dixon Surveyors Pty Ltd - Director: Stewart Dixon Owner: Fairfield City Council Zoning: Fairfield LEP 2013 - R2 - Low Density Residential File Number: DA 759.1/2016 ..................................................................................... 37 Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called. Services Committee Page 2 AGENDA Services Committee Meeting Date: 14 February 2017 4: SUBJECT: Council Resolution to Vary the Restriction as to User to Permit Access from the Property Across the Boundary of Smithfield Road Premises: 277 Polding Street Fairfield West Applicant/Owner: Mrs A and Mr R England Zoning: N/A File Number: 12/03674 .............................................................................................. 53 Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called. 5: SUBJECT: Council Resolution to Vary the Restriction on Use to Enable Consolidation and Future Development of Redundant Road Portions Premises: 85-101 Horsley Road and 103-121 Horsley Road Horsley Park and 2 redundant portions of Barbaro Lane Applicant: Requesting Variation: Frankham Engineering Surveys Pty Ltd Owner: Mr R C Dutt, Mrs S S Dutt, Mrs M Panuccio and Crown Land Zoning: N/A File Number: DA 182.1/2016 ..................................................................................... 64 Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called. 6: Asset Management Divisional Report - Property and Community Facilities File Number: 15/20025 .............................................................................................. 76 7: Social and Cultural Development Divisional Report File Number: 12/05257 .............................................................................................. 90 8: Request for Donation - Community Volunteer Fund File Number: 14/03592 ............................................................................................ 102 9: Request for Donation - Mayoral Community Benefit Fund File Number: 15/00108 ............................................................................................ 104 10: Disclosure of Interests Returns for the period ending 30 December 2016 File Number: 12/03182 ............................................................................................ 106 ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 11: Dutton Plaza - Leasing and Tenancy Update CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c) of the Local Government Act, 1993, on the grounds that: Services Committee Page 3 AGENDA Services Committee Meeting Date: 14 February 2017 (i) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 13/00484 ............................................................................................ 108 SECTION B ‘Matters submitted to the Committee for decision subject to the right of referral’ 12: Deed for Telecommunication Facility at Parkes Reserve, 2A Togil Street Canley Vale Related Parties: Optus Mobile Pty Ltd File Number: 16/00640 ............................................................................................ 114 13: Australian Local Government Women's Association NSW - Annual Conference File Number: 17/02068 ............................................................................................ 118 14: Financial Hardship Policy File Number: 09/02882 ............................................................................................ 120 15: Asset Management Divisional Report - Property Development Fund File Number: 15/20025 ............................................................................................ 130 16: Asset Management Divisional Report - Civil and Built File Number: 15/20025 ............................................................................................ 132 17: Asset Management Divisional Report - Open Space and Facilities File Number: 15/20025 ............................................................................................ 141 18: Library Services Divisional Report File Number: 12/03512 ............................................................................................ 153 19: Catchment Planning Divisional Report File Number: 13/11520 ............................................................................................ 156 20: Delegation of Authority to Mayor and City Manager during Council Recess Period File Number: 15/20025 ............................................................................................ 160 ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 21: Expressions of Interest for the Operation of a Coffee Cart at Whitlam Library Cabramatta Interested Parties: Stand Up Coffee Pty Ltd, ALMS Tutoring Pty Ltd, Submerge Pty Ltd, Queen Roll and Juice Bar Pty Ltd CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: Services Committee Page 4 AGENDA Services Committee Meeting Date: 14 February 2017 (i) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 16/21724 ............................................................................................ 162 Services Committee Page 5 Services Committee SECTION A ‘Matters referred to Council for its decision’ SERVICES COMMITTEE Meeting Date 14 February 2017 Item Number. 1 Report 1. Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) for Title Issue and Road Closure under the Roads Act 1993 SUBJECT: Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) Applicant/Owner: S J Dixon Surveyors Pty Ltd - Stewart Dixon Zoning: Fairfield LEP 2013 - R2 - Low Density Residential FILE NUMBER: DA 757.1/2016 PREVIOUS ITEMS: 45 - Ordinary Council - 24 March 2015 REPORT BY: Nicoleta Diacopoulos, Engineering Assessment Co-ordinator RECOMMENDATION: That: 1. The Clause 4.6 variation to vary the minimum lot size standard

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