14 February 2017 LOCATION: Committee Rooms TIME: 7.00Pm

Services Committee

AGENDA

DATE OF MEETING: 14 February 2017 LOCATION: Committee Rooms TIME: 7.00pm

This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper.

AGENDA Services Committee Meeting Date: 14 February 2017

ITEM SUBJECT PAGE

- APOLOGIES AND LEAVE OF ABSENCE

- CONFIRMATION OF MINUTES

SECTION A ‘Matters referred to Council for its decision’

1: SUBJECT: Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) Applicant/Owner: S J Dixon Surveyors Pty Ltd - Stewart Dixon Zoning: Fairfield LEP 2013 - R2 - Low Density Residential File Number: DA 757.1/2016 ...... 7

Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called.

2: SUBJECT: Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 34 Lord Street Cabramatta West (Lots 86 & 87, Section 4, DP 1553) for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway at the rear of No. 34 Lord Street Cabramatta West (Lots 86 & 87, Section 4, DP 1553) Applicant/Owner: S J Dixon Surveyors Pty Ltd - Stewart Dixon Zoning: Fairfield LEP 2013 - R2 - Low Density Residential File Number: DA 758.1/2016 ...... 22

Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called.

3: SUBJECT: Clause 4.6 - Proposal: Subdivision of 2 Redundant Laneways for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway between No. 4 and No. 5 Helen Street Smithfield (Lots 14 and 13), DP 220985 and between No. 6 and No. 8 Mala Street Smithfield (Lots 5 and 6, DP 30625) Applicant: S J Dixon Surveyors Pty Ltd - Director: Stewart Dixon Owner: Fairfield City Council Zoning: Fairfield LEP 2013 - R2 - Low Density Residential File Number: DA 759.1/2016 ...... 37

Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called. Services Committee Page 2

AGENDA Services Committee Meeting Date: 14 February 2017

4: SUBJECT: Council Resolution to Vary the Restriction as to User to Permit Access from the Property Across the Boundary of Smithfield Road Premises: 277 Polding Street Fairfield West Applicant/Owner: Mrs A and Mr R England Zoning: N/A File Number: 12/03674 ...... 53

Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called.

5: SUBJECT: Council Resolution to Vary the Restriction on Use to Enable Consolidation and Future Development of Redundant Road Portions Premises: 85-101 Horsley Road and 103-121 Horsley Road Horsley Park and 2 redundant portions of Barbaro Lane Applicant: Requesting Variation: Frankham Engineering Surveys Pty Ltd Owner: Mr R C Dutt, Mrs S S Dutt, Mrs M Panuccio and Crown Land Zoning: N/A File Number: DA 182.1/2016 ...... 64

Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called.

6: Asset Management Divisional Report - Property and Community Facilities File Number: 15/20025 ...... 76

7: Social and Cultural Development Divisional Report File Number: 12/05257 ...... 90

8: Request for Donation - Community Volunteer Fund File Number: 14/03592 ...... 102

9: Request for Donation - Mayoral Community Benefit Fund File Number: 15/00108 ...... 104

10: Disclosure of Interests Returns for the period ending 30 December 2016 File Number: 12/03182 ...... 106

********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'

11: Dutton Plaza - Leasing and Tenancy Update

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c) of the Local Government Act, 1993, on the grounds that: Services Committee Page 3

AGENDA Services Committee Meeting Date: 14 February 2017

(i) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 13/00484 ...... 108

SECTION B ‘Matters submitted to the Committee for decision subject to the right of referral’

12: Deed for Telecommunication Facility at Parkes Reserve, 2A Togil Street Canley Vale Related Parties: Optus Mobile Pty Ltd File Number: 16/00640 ...... 114

13: Australian Local Government Women's Association NSW - Annual Conference File Number: 17/02068 ...... 118

14: Financial Hardship Policy File Number: 09/02882 ...... 120

15: Asset Management Divisional Report - Property Development Fund File Number: 15/20025 ...... 130

16: Asset Management Divisional Report - Civil and Built File Number: 15/20025 ...... 132

17: Asset Management Divisional Report - Open Space and Facilities File Number: 15/20025 ...... 141

18: Library Services Divisional Report File Number: 12/03512 ...... 153

19: Catchment Planning Divisional Report File Number: 13/11520 ...... 156

20: Delegation of Authority to Mayor and City Manager during Council Recess Period File Number: 15/20025 ...... 160

********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'

21: Expressions of Interest for the Operation of a Coffee Cart at Whitlam Library Cabramatta Interested Parties: Stand Up Coffee Pty Ltd, ALMS Tutoring Pty Ltd, Submerge Pty Ltd, Queen Roll and Juice Bar Pty Ltd

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: Services Committee Page 4

AGENDA Services Committee Meeting Date: 14 February 2017

(i) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 16/21724 ...... 162

Services Committee Page 5

Services Committee

SECTION A

‘Matters referred to Council for its decision’

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 1

Report 1. Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) for Title Issue and Road Closure under the Roads Act 1993 SUBJECT: Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1, DP 193521) Applicant/Owner: S J Dixon Surveyors Pty Ltd - Stewart Dixon Zoning: Fairfield LEP 2013 - R2 - Low Density Residential

FILE NUMBER: DA 757.1/2016

PREVIOUS ITEMS: 45 - Ordinary Council - 24 March 2015

REPORT BY: Nicoleta Diacopoulos, Engineering Assessment Co-ordinator

RECOMMENDATION:

That:

1. The Clause 4.6 variation to vary the minimum lot size standard of 450m2 pursuant to Clause 4.1 of Fairfield LEP 2013 be supported.

2. Development Application No. 757.1/2016 proposing the subdivision of a portion of part Laneway at the rear of No. 58 Lime Street Cabramatta West (Lots 69 & 70, Section 2, DP 1553 and Lot 1 DP 193521) for Title Issue and Road Closure under the Roads Act 1993, be approved subject to Conditions outlined in Attachment E of the report.

Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called.

SUPPORTING DOCUMENTS:

AT-A Site Locality Plan 1 Page AT-B Subdivision Plan 1 Page AT-C Statement of Environmental Effects 1 Page AT-D Clause 4.6 Submission 1 Page AT-E Draft Conditions of Consent 3 Pages AT-F Council Resolution - March 2015 1 Page

Services Committee CSC140217_32 Page 7 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 1

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

Council is in receipt of a Development Application which proposes to subdivide a portion of a redundant laneway at the rear of 58 Lime Street, Cabramatta West to create one (1) residue allotment numbered 100 for Title Issue and Road Closure under the Roads Act, 1993.

The following figure depicts the part of lane behind Lime Street subject to the Road Closure and Title Issue under the Roads Act, 1993.

Council resolved in March 2015 to proceed with the Application to formally close the laneway at the rear of No. 58 Lime Street, Cabramatta West (refer to Attachment F) and approval in principle has been received from the NSW Department of Primary Industries – Land, to permit the closure of the road.

It was also resolved to classify the residue allotment as operational land and then sell the redundant part laneway to the owners of No. 58 Lime Street, Cabramatta West, in line with the superseded Policy for the disposal of surplus roads, laneways and pedestrian pathways as outlined in the previous report, Item No. 45, Ordinary Council meeting, 24 March 2015.

Once the subdivision is registered and the redundant laneway portion is closed and the Title issued the matter will then be processed by Council’s Property Branch. Services Committee CSC140217_32 Page 8 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 1

The site is zoned R2 Low Density Residential under Fairfield Local Environmental Plan 2013. The Application for the purpose of “subdivision” is permissible subject to consent by Council.

In accordance with Fairfield City-Wide Development Control Plan 2013, the Application was notified via written notification to adjoining and affected residents for a period of 21 days from 1 December 2016 to 22 December 2016. Council received no written submissions objecting to the proposal.

The Application proposes to subdivide the laneway in the following manner:

Table 1: Proposed Lot and Area

Existing Laneway Proposed Allotment Proposed Area

Redundant Laneway Lot 100 69.72m2

The minimum lot size under Fairfield LEP 2013 for subdivisions located within an R2 – Low Residential zone is 450m2. The proposal shall create an allotment with a site area of 69.72m2, which proposes a variation of 84.51% to the minimum lot size development standard.

In accordance with the Department of Planning’s Planning Circular PS 08-014 issued 14 November 2008, all development applications proposing a variation greater than 10% from a development standard shall be determined by full Council rather than the General Manager or a delegated staff member. As such this report is prepared for Council’s determination.

Pursuant to Clause 4.6 Exceptions to Development Standards Subclauses 3 and 4, Council can grant development consent that contravenes a development standard if the Consent Authority is satisfied that compliance with the standard is unreasonable and unnecessary in the circumstances and that the proposed development will be in the public interest.

The Applicant has submitted a written application justifying the minimum lot size variation of 84.51% pursuant to Clause 4.6 Exceptions to Development Standards, justifying that there are sufficient environmental planning grounds to justify the contravention and that the underlying objective or purpose of the standard is not relevant to the development and therefore compliance is unnecessary.

Services Committee CSC140217_32 Page 9 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 1

It is considered that the non-compliance with the development standard does not raise any significant matters with respect to State or Regional Planning and no public benefit is obtained by adhering to the relevant planning controls. The variation pursuant to Clause 4.6 of the Fairfield LEP 2013 is therefore considered acceptable in the circumstances.

Additionally, similar approvals will not undermine the objectives of the 450m2 development standard including planning objectives for the locality, as these lots will be restricted to residue lots with further development limited to consolidation with their corresponding adjoining property, No. 58 Lime Street, Cabramatta West, Lots 69 and 70, Section 2, DP 1553 including Lot 1, DP 193521.

Effectively the proposed subdivision will allow the 1 portion of redundant laneway to be sold by Council to the adjoining property.

Based on the assessment of the Application, including the consideration of Clause 4.6 of Fairfield LEP 2013, and other provisions of Section 79(C) of the Environmental Planning and Assessment Act, 1979, it is considered that the proposal is satisfactory and is unlikely to detrimentally impact the environment or the amenity of nearby residents, is suitable for the site, and is in the interest of the public.

Accordingly, the Application is recommended for approval subject to Conditions of Consent outlined in Attachment E of this report.

THE ASSESSMENT OF THE APPLICATION

BACKGROUND

The immediate area consists of narrow residential allotments and rear laneways, created by subdivisions in the early 20th century (early 1900’s). The rear laneways were created as a way of adequately servicing the removal of night waste from these properties prior to the availability of a piped sewerage system.

Following the availability of the piped sewerage system, the need for these rear laneways has become redundant. Subsequently over the past few years, Council has subdivided and sold off a number of these parcels of the laneways to adjoining property owners.

Council resolved in March 2015 to proceed with the Application to formally close part of the redundant laneway at the rear of No. 58 Lime Street, Cabramatta West. It was also resolved to classify the residue allotment as operational land and then sell the part redundant laneway to the adjoining property. The owners of No. 58 Lime Street approached Council to make an application to formally close the road at the rear of their property. All costs associated with the road closure and including the price of land shall be borne by the Purchaser.

Services Committee CSC140217_32 Page 10 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 1

SITE DESCRIPTION AND LOCALITY

The land is known as a laneway and is owned by Fairfield City Council. Under Section 38 (2b) of the Roads Act 1993 the laneway will vest in Council upon closure as maintenance on the laneway have taken place.

The proposed allotment 100 is located at the rear of No. 58 Lime Street, Cabramatta West. The subject Lot is regular in shape, as seen in the Subdivision Plan Attachment B.

THE APPLICATION

The Development Application proposes a subdivision of a portion of redundant laneway at the rear of No. 58 Lime Street, Cabramatta West, for Title Issue and Road Closure under the Roads Act, 1993.

The eventual intent of the proposed subdivision is to allow the redundant laneway portion to be sold by Council to adjoining residential property No. 58 Lime Street, Cabramatta West.

The Development Application proposes the 1 allotment as follows:

Table 1: Proposed development application lots

Existing Laneway Proposed Allotment Proposed Area

Redundant Laneway Lot 100 69.72m2

The minimum lot size under Fairfield LEP 2013 for subdivisions located within an R2 – Low Residential zone is 450m2. The proposal shall create the allotment 100 with a site area of 69.72m2, which proposes a variation of 84.51% to the minimum lot size development standard

COMPLIANCE WITH RELEVANT STATUTORY REQUIREMENTS

1. Fairfield Local Environmental Plan (LEP), 2013

The subject site is zoned R2 Low Density Residential as stipulated within the Fairfield LEP 2013. The Development Application proposes a subdivision to create 1allotment.

The proposed subdivision provides for 1 allotment with an area as follows:

Proposed Lot 100 = 69.72 m2

The proposed development therefore does not comply with the required minimum lot size requirement of 450m2 as stipulated within Clause 4.1 Minimum subdivision lot size of Fairfield LEP 2013.

Services Committee CSC140217_32 Page 11 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 1

Clause 4.6 Exceptions to development standards

Notwithstanding the above, pursuant to Clause 4.6 Exceptions to Development Standards Subclauses 3 and 4 Council can grant development consent that contravenes a development standard if the Consent Authority is satisfied that compliance with the standard is unreasonable and unnecessary in the circumstances and that the proposed development will be in the public interest.

It is considered that the non-compliance with the development standard does not raise any significant matters with respect to State or Regional Planning and no public benefit is obtained by adhering to the relevant planning controls. The variation pursuant to Clause 4.6 is considered acceptable and supported in the circumstances.

Additionally, similar approvals will not undermine the objectives of this standard including planning objectives for the locality, as the lot will be restricted with further development limited to consolidation with its corresponding adjoining property, No. 58 Lime Street, Fairfield West, Lots 69 and 70, Section 2, DP 1553 including Lot 1, DP 193521.

PUBLIC CONSULTATION

The Application was publicly notified via written notification to adjoining and affected residents for a period of 21 days from 1 December 2016 to 22 December 2016. Council received no written submissions objecting to the proposal.

CONCLUSION

In conclusion, the following is noted:

1. The Application proposes a subdivision of a portion of a redundant laneway to the rear of, narrow allotments 69 and 70, Section 2, DP 1553 and Lot 1 DP 193521, collectively known as No. 58 Lime Street, Cabramatta West for Title Issue and Road Closure under the Roads Act, 1993.

2. The subject site is zoned R2 Low Density Residential as stipulated in Fairfield Local Environmental Plan (LEP) 2013 and the proposed development is permissible within the R2 Low Density Residential zone subject to Council consent.

Services Committee CSC140217_32 Page 12 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 1

3. Council resolved in March 2015 to proceed with the Application to formally close a portion of redundant laneway. It was also resolved to classify the allotment as operational land and then sell the portion of redundant laneway to the owners of No. 58 Lime Street, Cabramatta West.

4. In accordance with the Fairfield City – Wide Development Control Plan 2013, the Application was notified to adjoining and affected owners and occupiers for a period of 21 days. Council received no written submissions objecting to the proposal.

5. The Applicant has formally lodged a written application justifying the lot size variation pursuant to Clause 4.6 Exceptions to development standards under the Fairfield LEP 2013. The variation is considered to be satisfactory in the circumstances of the case.

6. The proposed development has been assessed and considered having regard to the matters for consideration under Section 79C of the Environmental Planning & Assessment Act 1979.

Accordingly, it is recommended that the Development Application No. 757.1/2016 be approved subject to the Conditions outlined in Attachment E to this report.

Nicoleta Diacopoulos Engineering Assessment Co-ordinator

Authorisation: Acting Group Manager Integrated Planning & Reporting Acting Group Manager City Development

Services Committee - 14 February 2017

File Name: CSC140217_32.DOC ***** END OF ITEM 1 *****

Services Committee CSC140217_32 Page 13 Section A - Planning

ATTACHMENT A Item: 1 Site Locality Plan

Site Locality Plan

Attachment A Page 14

ATTACHMENT B Item: 1 Subdivision Plan

Subdivision Plan

Attachment B Page 15

ATTACHMENT C Item: 1 Statement of Environmental Effects

Statement of Environmental Effects

Attachment C Page 16

ATTACHMENT D Item: 1 Clause 4.6 Submission

Clause 4.6 Submission

Attachment D Page 17

ATTACHMENT E Item: 1 Draft Conditions of Consent

Draft Conditions of Consent

Attachment E Page 18

ATTACHMENT E Item: 1 Draft Conditions of Consent

Attachment E Page 19

ATTACHMENT E Item: 1 Draft Conditions of Consent

Attachment E Page 20

ATTACHMENT F Item: 1 Council Resolution - March 2015

Council Resolution - March 2015

Attachment F Page 21

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 2

Report 2. Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 34 Lord Street Cabramatta West (Lots 86 & 87, Section 4, DP 1553) for Title Issue and Road Closure under the Roads Act 1993 SUBJECT: Clause 4.6 - Proposal: Subdivision of Part Laneway at the rear of No. 34 Lord Street Cabramatta West (Lots 86 & 87, Section 4, DP 1553) for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway at the rear of No. 34 Lord Street Cabramatta West (Lots 86 & 87, Section 4, DP 1553) Applicant/Owner: S J Dixon Surveyors Pty Ltd - Stewart Dixon Zoning: Fairfield LEP 2013 - R2 - Low Density Residential

FILE NUMBER: DA 758.1/2016

PREVIOUS ITEMS: 261 - Ordinary Council - 27 October 2015

REPORT BY: Nicoleta Diacopoulos, Engineering Assessment Co-ordinator

RECOMMENDATION:

That:

1. The Clause 4.6 variation to vary the minimum lot size standard of 450m2 pursuant to Clause 4.1 of Fairfield Local Environmental Plan 2013 be supported.

2. Development Application No. 758.1/2016 proposing the subdivision of a portion of part Laneway at the rear of No 34 Lord Street Cabramatta West (Lots 86 and 87, Section 4, DP 1553) for Title Issue and Road Closure under the Roads Act 1993, be approved subject to conditions outlined in Attachment E of the report. NOTE: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called.

SUPPORTING DOCUMENTS:

Services Committee CSC140217_30 Page 22 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 2

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

Council is in receipt of a Development Application which proposes to subdivide a portion of a redundant laneway at the rear of 34 Lord Street, Cabramatta West to create 1 residue allotment numbered 100 for Title Issue and Road Closure under the Roads Act, 1993.

The following figure depicts the part of lane behind Lord Street subject to the Road Closure and Title Issue under the Roads Act, 1993.

Council resolved in October 2015 to proceed with the Application to formally close the laneway at the rear of 34 Lord Street, (See Attachment F) and approval in principle has been received from the NSW Department of Primary Industries – Land, to permit the closure of the road.

It was recommended that Council consent to lodge an Application to formally close the surplus public road adjoining 34 Lord Street, Cabramatta West. Upon closure of the road it was recommended that Council sell the land to the owner of 34 Lord Street, Cabramatta West in line with the current Policy for the disposal of surplus roads, laneways and pedestrian pathways as outlined in the previous report, Item No. 261, Ordinary Council meeting, dated 27 October 2015.

Once the subdivision is registered and the redundant laneway portion is closed and the Title issued the matter will then be processed by Council’s Property Branch.

The site is zoned R2 Low Density Residential under Fairfield Local Environmental Plan (LEP) 2013. The Application for the purpose of “subdivision” is permissible subject to consent by Council.

Services Committee CSC140217_30 Page 23 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 2

The Application proposes to subdivide the laneway in the following manner:

Table 1: Proposed Lot and Area

Existing Laneway Proposed Allotment Proposed Area

Redundant Laneway Lot 100 46.48m2

The minimum lot size under Fairfield LEP 2013 for subdivisions located within an R2 – Low Residential zone is 450m2. The proposal shall create an allotment with a site area of 46.48m2, which proposes a variation of 89.67% to the minimum lot size development standard.

The Applicant has submitted a written Application justifying the minimum lot size variation of 89.67% pursuant to Clause 4.6 Exceptions to Development Standards, justifying that there are sufficient environmental planning grounds to justify the contravention and that the underlying objective or purpose of the standard is not relevant to the development and therefore compliance is unnecessary.

Additionally, similar approvals will not undermine the objectives of the 450m2 development standard including planning objectives for the locality, as these lots will be restricted to residue lots with further development limited to consolidation with their corresponding adjoining property, No 34 Lord Street, Cabramatta West, Lots 86 and 87, Section 4, DP 1553.

Services Committee CSC140217_30 Page 24 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 2

Effectively the proposed subdivision will allow the 1 portion of redundant laneway to be sold by Council to the adjoining property.

Accordingly, the Application is recommended for approval subject to Conditions of Consent outlined in Attachment E of this report.

THE ASSESSMENT OF THE APPLICATION

BACKGROUND

The immediate area consists of narrow residential allotments and laneways, created by subdivisions in the early 20th century (early 1900’s). The laneways were created as a way of adequately servicing the removal of night waste from these properties prior to the availability of a piped sewerage system.

Council resolved in October 2015 to proceed with the Application to formally close part of the redundant laneway at the rear of 34 Lord Street, Cabramatta West. It was also resolved to classify the residue allotment as operational land and then sell the part redundant laneway to the adjoining property. The owners of 34 Lord Street approached Council to make an Application to formally close the road at the rear of their property. All costs associated with the road closure and including the price of land shall be borne by the Purchaser.

SITE DESCRIPTION AND LOCALITY

The proposed allotment 100 is located at the rear of No. 34 Lord Street, Cabramatta West. The subject Lot is regular in shape, as seen in the Subdivision Plan Attachment B.

Services Committee CSC140217_30 Page 25 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 2

THE APPLICATION

The Development Application proposes a subdivision of a portion of redundant laneway at the rear of No. 34 Lord Street, Cabramatta West, for Title Issue and Road Closure under the Roads Act, 1993. The eventual intent of the proposed subdivision is to allow the redundant laneway portion to be sold by Council to adjoining residential property No. 34 Lord Street, Cabramatta West.

The Development Application proposes the 1 allotment as follows: Table 1: Proposed development application lots

Existing Laneway Proposed Allotment Proposed Area

Redundant Laneway Lot 100 46.48m2

The minimum lot size under Fairfield LEP 2013 for subdivisions located within an R2 – Low Residential zone is 450m2. The proposal shall create the allotment 100 with a site area of 46.48m2, which proposes a variation of 89.67% to the minimum lot size development standard

COMPLIANCE WITH RELEVANT STATUTORY REQUIREMENTS

1. Fairfield Local Environmental Plan (LEP), 2013

The subject site is zoned R2 Low Density Residential as stipulated within the Fairfield LEP 2013. The Development Application proposes a subdivision to create 1 allotment.

The proposed subdivision provides for 1 allotment with an area as follows:

Proposed Lot 100 = 46.48 m2

The proposed development therefore does not comply with the required minimum lot size requirement of 450m2 as stipulated within Clause 4.1 Minimum subdivision lot size of Fairfield LEP 2013.

Clause 4.6 Exceptions to development standards

Services Committee CSC140217_30 Page 26 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 2

The Applicant has submitted a written application justifying the minimum lot size variation of 89.67% pursuant to Clause 4.6 Exceptions to Development Standards, justifying that there are sufficient environmental planning grounds to justify the contravention and that the underlying objective or purpose of the standard is not relevant to the development and therefore compliance is unnecessary. (Refer to Attachment D)

It is considered that the non-compliance with the development standard does not raise any significant matters with respect to State or Regional Planning and no public benefit is obtained by adhering to the relevant planning controls. The variation pursuant to Clause 4.6 is considered acceptable and supported in the circumstances.

Additionally, similar approvals will not undermine the objectives of this standard including planning objectives for the locality, as the lot will be restricted with further development limited to consolidation with its corresponding adjoining property, No. 34 Lord Street, Cabramatta West, Lots 86 and 87, Section 4, DP 1553.

PUBLIC CONSULTATION

CONCLUSION

In conclusion, the following is noted:

1. The Application proposes a subdivision of a portion of a redundant laneway to the rear of Lots 86 and 87, Section 4, DP 1553, collectively known as No. 34 Lord Street, Cabramatta West for Title Issue and Road Closure under the Roads Act 1993.

3. Council resolved in October 2015 to proceed with the Application to formally close a portion of redundant laneway. It was also resolved to classify the allotment as operational land and then sell the portion of redundant laneway to the owners of No. 34 Lord Street, Cabramatta West.

Services Committee CSC140217_30 Page 27 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 2

6. The proposed development has been assessed and considered having regard to the matters for consideration under Section 79C of the Environmental Planning & Assessment Act 1979.

Accordingly, it is recommended that the Development Application No. 758.1/2016 be approved subject to the conditions outlined in Attachment E to this report.

Nicoleta Diacopoulos Engineering Assessment Co-ordinator

Authorisation: Acting Group Manager Integrated Planning & Reporting Acting Group Manager City Development

Services Committee - 14 February 2017

File Name: CSC140217_30.DOC ***** END OF ITEM 2 *****

Services Committee CSC140217_30 Page 28 Section A - Planning

ATTACHMENT A Item: 2 Site Locality Plan

Site Locality Plan

Attachment A Page 29

ATTACHMENT B Item: 2 Subdivision Plan

Subdivision Plan

Attachment B Page 30

ATTACHMENT C Item: 2 Statement of Environmental Effects

Statement of Environmental Effects

Attachment C Page 31

ATTACHMENT D Item: 2 Clause 4.6 Submission

Clause 4.6 Submission

Attachment D Page 32

ATTACHMENT E Item: 2 Draft Conditions of Consent

Draft Conditions of Consent

Attachment E Page 33

ATTACHMENT E Item: 2 Draft Conditions of Consent

Attachment E Page 34

ATTACHMENT E Item: 2 Draft Conditions of Consent

Attachment E Page 35

ATTACHMENT F Item: 2 Council Resolution - October 2015

Council Resolution - October 2015

Attachment F Page 36

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 3

Report 3. Clause 4.6 - Proposal: Subdivision of 2 Redundant Laneways for Title Issue and Road Closure under the Roads Act 1993 SUBJECT: Clause 4.6 - Proposal: Subdivision of 2 Redundant Laneways for Title Issue and Road Closure under the Roads Act 1993 Premises: Laneway between No. 4 and No. 5 Helen Street Smithfield (Lots 14 and 13), DP 220985 and between No. 6 and No. 8 Mala Street Smithfield (Lots 5 and 6, DP 30625) Applicant: S J Dixon Surveyors Pty Ltd - Director: Stewart Dixon Owner: Fairfield City Council Zoning: Fairfield LEP 2013 - R2 - Low Density Residential

FILE NUMBER: DA 759.1/2016

PREVIOUS ITEMS: 296 - Ordinary Council - 24 November 2015

REPORT BY: Nicoleta Diacopoulos, Engineering Assessment Co-ordinator

RECOMMENDATION:

That:

1. The Clause 4.6 variation to vary the minimum lot size standard of 450m2 pursuant to Clause 4.1 of Fairfield LEP 2013 be supported.

2. Development Application No. 759.1/2016 proposing the subdivision of redundant laneways between No. 4 and 5 Helen Street Smithfield (lots 14 & 13, DP 220985) and No. 6 and 8 Mala Street Smithfield (Lots 5 & 6, DP 30625) for Title Issue and Road Closure under the Roads Act, 1993, be approved subject to Conditions outlined in Attachment E of the report.

NOTE: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called.

SUPPORTING DOCUMENTS:

AT-A Site Locality Plan 1 Page AT-B Subdivision Plan 1 Page AT-C Statement of Environmental Effects 1 Page AT-D Clause 4.6 Submission 1 Page AT-E Draft Conditions of Consent 4 Pages AT-F Council Resolution - November 2015 1 Page

Services Committee CSC140217_33 Page 37 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 3

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

Council is in receipt of a Development Application which proposes to subdivide the redundant laneways between No. 4 and 5 Helen Street, Smithfield and No. 6 and 8 Mala Street, Smithfield to create 2 residue allotments numbered 101 and 102 for Title Issue and Road Closure under the Roads Act, 1993.

The following figure depicts the laneways on Helen Street and Mala Street subject to the Road Closure and Title Issue under the Roads Act, 1993.

The 2 laneways proposed to be closed both currently serve as public access to Council’s land known as 117A Wetherill Street, Smithfield, Lot 15, DP 27962. On 11 December 2012 Council resolved to proceed with the lodgement of a Development Application to subdivide No. 117A Wetherill Street, Smithfield into residential allotments. A subdivision application No. 633.1/2016 to create 13 new allotments and a new road is currently being assessed.

As a result of the proposed redevelopment of 117A Wetherill Street, the laneways adjoining the property are considered surplus to Council’s requirements.

Services Committee CSC140217_33 Page 38 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 3

Council resolved in November 2015 to proceed with the Application to formally close the redundant laneways between No. 4 and 5 Helen Street, Smithfield and No. 6 and 8 Mala Street, Smithfield, (see previous report, Item 296, Ordinary Council Meeting, dated 24 November 2015) and approval in principle has been received from the NSW Department of Primary Industries – Land, to permit the closure of the road. It was also resolved to classify the residue allotments as operational land; the future sale process of the redundant laneways will be carried out by Council’s Asset Management Division.

The site is zoned R2 Low Density Residential under Fairfield Local Environmental Plan 2013. The Application for the purpose of “subdivision” is permissible subject to consent by Council.

The Application proposes to subdivide the laneways in the following manner:

Table 1: Proposed Lot and Area

Existing Laneway Proposed Allotment Proposed Area

Redundant Laneway off Helen St Lot 101 93.49m2

Redundant Laneway off Mala St Lot 102 133.3m2

The minimum lot size under Fairfield LEP 2013 for subdivisions located within an R2 – Low Residential zone is 450m2. The proposal shall create proposed allotments 101 and 102 with a site area of 93.49m2 and 133.3m2 which proposes a variation of 79.22% and 70.38% respectively to the minimum lot size development standard.

Services Committee CSC140217_33 Page 39 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 3

The Applicant has submitted a written application justifying the minimum lot size variations of 79.22% and 70.38% respectively in pursuant to Clause 4.6 Exceptions to Development Standards, justifying that there are sufficient environmental planning grounds to justify the contravention and that the underlying objective or purpose of the standard is not relevant to the development and therefore compliance is unnecessary.

Accordingly, the Application is recommended for approval subject to Conditions of Consent outlined in Attachment E of this report.

THE ASSESSMENT OF THE APPLICATION

BACKGROUND

The 2 laneways proposed to be closed serve as public access to Council’s land known as 117A Wetherill Street, Smithfield, Lot 15, DP 27962.

On 11 December 2012 Council resolved to proceed with the lodgement of a Development Application to subdivide no. 117A Wetherill Park into residential allotments. A subdivision application No. 633.1/2016 to create 13 new allotments and a new road is currently being assessed.

As a result of the proposed redevelopment of 117A Wetherill Street, Smithfield the laneways adjoining the property are considered surplus to Council’s requirements.

Services Committee CSC140217_33 Page 40 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 3

SITE DESCRIPTION AND LOCALITY

The 2 parcels of land are known as laneways and are owned by Fairfield City Council. Under Section 38 (2b) of the Roads Act 1993 the laneways will vest in Council upon closure as maintenance on the laneway have taken place.

The proposed allotments 101 and 102 are located between No. 4 and 5 Helen Street, Smithfield and No. 6 and 8 Mala Street, Smithfield respectively. The subject lots are regular in shape, as seen in the Subdivision Plan Attachment B.

THE APPLICATION

The Development Application proposes a subdivision of redundant laneways located between No. 4 and 5 Helen Street, Smithfield and No. 6 and 8 Mala Street, Smithfield, for Title Issue and Road Closure under the Roads Act, 1993.

The eventual intent of the proposed subdivision is to allow the redundant laneways be sold by Council to adjoining residential properties in line with Council’s current Policy for the Disposal of Surplus Roads, Laneways and Pedestrian Pathways.

The Development Application proposes the 2 allotments as follows:

Table 1: Proposed development application lots Existing Laneway Proposed Allotment Proposed Area

Redundant Laneway off Helen St Lot 101 93.49m2

Redundant Laneway off Mala St Lot 102 133.30m2

COMPLIANCE WITH RELEVANT STATUTORY REQUIREMENTS

1. Fairfield Local Environmental Plan (LEP) 2013

The subject site is zoned R2 Low Density Residential as stipulated within the Fairfield LEP 2013. The Development Application proposes a subdivision to create 2 allotments.

The Development Application proposes the creation of 2 allotments as follows:

Proposed Lot 101 = 93.49m2 Proposed Lot 102 = 133.30m2

Services Committee CSC140217_33 Page 41 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 3

The proposed development therefore does not comply with the required minimum lot size requirement of 450m2 as stipulated within Clause 4.1 Minimum subdivision lot size of Fairfield LEP 2013.

Clause 4.6 Exceptions to development standards

The Applicant has submitted a written application justifying the minimum lot size variations of 79.22% and 70.38% pursuant to Clause 4.6 Exceptions to Development Standards, justifying that there are sufficient environmental planning grounds to justify the contravention and that the underlying objective or purpose of the standard is not relevant to the development and therefore compliance is unnecessary. (Refer to Attachment D)

It is considered that the non-compliance with the development standard does not raise any significant matters with respect to State or Regional Planning and no public benefit is obtained by adhering to the relevant planning controls. The variation pursuant to Clause 4.6 is considered acceptable and supported in the circumstances.

Additionally, similar approvals will not undermine the objectives of this standard including planning objectives for the locality, as the lot will be restricted with further development limited to consolidation with its corresponding adjoining properties in line with Council’s current Policy for the Disposal of Surplus Roads, Laneways and Pedestrian Pathways.

PUBLIC CONSULTATION

CONCLUSION

In conclusion, the following is noted:

1. The Application proposes a subdivision of redundant laneways between No. 4 and 5 Helen Street, (Lots 14 & 13, DP 220985) and between 6 and 8 Mala Street, Smithfield, (Lots 5 & 6 DP 30625), for Title Issue and Road Closure under the Roads Act, 1993.

2. The subject land is zoned R2 Low Density Residential as stipulated in Fairfield Local Environmental Plan (LEP) 2013 and the proposed development is permissible within the R2 Low Density Residential zone subject to Council consent.

Services Committee CSC140217_33 Page 42 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 3

3. Council resolved in November 2015 to proceed with the Application to formally close the redundant laneways. It was also resolved to commence a process to classify the allotments as operational land.

5. The Applicant has formally lodged a written Application justifying the lot size variations pursuant to Clause 4.6 Exceptions to development standards under the Fairfield LEP 2013. The variation is considered to be satisfactory in the circumstances of the case.

6. The proposed development has been assessed and considered having regard to the matters for consideration under Section 79C of the Environmental Planning & Assessment Act 1979.

Accordingly, it is recommended that the Development Application No. 759.1/2016 be approved subject to the conditions outlined in Attachment E to this report.

Nicoleta Diacopoulos Engineering Assessment Co-ordinator

Authorisation: Acting Group Manager Integrated Planning & Reporting Acting Group Manager City Development

Services Committee - 14 February 2017

File Name: CSC140217_33.DOC ***** END OF ITEM 3 *****

Services Committee CSC140217_33 Page 43 Section A - Planning

ATTACHMENT A Item: 3 Site Locality Plan

Site Locality Plan

Attachment A Page 44

ATTACHMENT B Item: 3 Subdivision Plan

Subdivision Plan

Attachment B Page 45

ATTACHMENT C Item: 3 Statement of Environmental Effects

Statement of Environmental Effects

Attachment C Page 46

ATTACHMENT D Item: 3 Clause 4.6 Submission

Clause 4.6 Submission

Attachment D Page 47

ATTACHMENT E Item: 3 Draft Conditions of Consent

Draft Conditions of Consent

Attachment E Page 48

ATTACHMENT E Item: 3 Draft Conditions of Consent

Attachment E Page 49

ATTACHMENT E Item: 3 Draft Conditions of Consent

Attachment E Page 50

ATTACHMENT E Item: 3 Draft Conditions of Consent

Attachment E Page 51

ATTACHMENT F Item: 3 Council Resolution - November 2015

Council Resolution - November 2015

Attachment F Page 52

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 4

Report 4. Council Resolution to Vary the Restriction as to User to Permit Access from the Property Across the Boundary of Smithfield Road SUBJECT: Council Resolution to Vary the Restriction as to User to Permit Access from the Property Across the Boundary of Smithfield Road Premises: 277 Polding Street Fairfield West Applicant/Owner: Mrs A and Mr R England Zoning: N/A

FILE NUMBER: 12/03674

REPORT BY: Nicoleta Diacopoulos, Engineering Assessment Co-ordinator

RECOMMENDATION:

That:

1. Council endorse the variation to the Restriction as to User, to permit access from the property across the boundary of Smithfield Road.

2. The Mayor and the City Manager or his delegate be authorised to finalise the ‘Deed of Variation’ and affix the Seal of Council on the documents and plans in Attachment B of the report and any other relevant documents, to certify its decision and enable completion of the matter.

3. All costs in resolving the matter to be borne by the Applicant/Owner.

Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called.

SUPPORTING DOCUMENTS:

AT-A Site Locality Plan 1 Page AT-B Deed of Variation 7 Pages

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

In July 2005 Fairfield City Council issued an approval for the construction of a vehicular crossing from the property No. 277 Polding Street, Fairfield West, to Smithfield Road. Services Committee CSC140217_29 Page 53 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 4

The property No. 277 Polding Street Fairfield West is subject to a Restriction as to User created upon the registration of Deposited Plan 259477 which denies access from the property across the boundary of Smithfield Road. The property’s formal access is via Polding Street.

The Applicant/Owner of No. 277 Polding Street Fairfield West, have submitted documentation to Council which proposes to vary the Restriction as to User to permit access from the property across the boundary of Smithfield Road solely by means of the Vehicular Crossing.

Formal Access

Vary restriction to permit Access

For clarification purposes, the above diagram depicts the location of the vehicular crossing subject to the variation of the Restriction as to User.

Fairfield City Council is empowered to vary the Restriction as to User. Before Council can vary the Restriction as to User, the Council must first resolve to do so pursuant to Section 377(1)(h) of Local Government Act 1993.

Following Solicitor’s advice on a previous matter, where the Restriction has been created under Section 88B and Council is the nominated authority empowered to release, vary or modify the Restriction, a separate Deed of Variation must be executed by Council including the owners of the land.

Services Committee CSC140217_29 Page 54 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 4

The submitted Deed of Variation was prepared by Council’s solicitor (refer to Attachment B). All costs in resolving the matter is to be borne by the Applicant/Owner.

Council’s Traffic and Transport Branch have been consulted and raised no objection to the variation.

CONCLUSION

1. Mrs J and Mr R England are the registered proprietors of 277 Polding Street Fairfield West being Lot 4 and Deposited Plan 259477.

2. The Property is subject to a Restriction as to User created upon the registration of the DP 259477 which denies access from the property across the boundary of Smithfield Road.

3. Fairfield City Council (FCC) is nominated as the authority empowered to release, vary or modify the Restriction as to User.

4. In July 2005, FCC approved an application for the construction of a vehicular crossing from the Property to Smithfield Road.

5. A Deed of Variation has been prepared by Council’s Solicitors Ritchie & Castellan, recording Council’s agreement to vary the Restriction to permit access from the property across the boundary of Smithfield Road solely by means of the Vehicular Crossing.

6. All costs in resolving the matter to be borne by the Applicant/Owner.

Accordingly, it is the recommended that Council resolve to endorse the Deed of Variation to permit access from the subject property across the boundary of Smithfield Road solely by means of the vehicular Crossing, by affixing Council’s seal on the relevant documents.

Nicoleta Diacopoulos Engineering Assessment Co-ordinator

Authorisation: Acting Group Manager Integrated Planning & Reporting Acting Group Manager City Development

Services Committee - 14 February 2017

File Name: CSC140217_29.DOC ***** END OF ITEM 4 *****

Services Committee CSC140217_29 Page 55 Section A - Planning

ATTACHMENT A Item: 4 Site Locality Plan

Site Locality Plan

Attachment A Page 56

ATTACHMENT B Item: 4 Deed of Variation

Deed of Variation

Attachment B Page 57

ATTACHMENT B Item: 4 Deed of Variation

Attachment B Page 58

ATTACHMENT B Item: 4 Deed of Variation

Attachment B Page 59

ATTACHMENT B Item: 4 Deed of Variation

Attachment B Page 60

ATTACHMENT B Item: 4 Deed of Variation

Attachment B Page 61

ATTACHMENT B Item: 4 Deed of Variation

Attachment B Page 62

ATTACHMENT B Item: 4 Deed of Variation

Attachment B Page 63

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 5

Report 5. Council Resolution to Vary the Restriction on Use to enable consolidation and future development of redundant road portions SUBJECT: Council Resolution to Vary the Restriction on Use to Enable Consolidation and Future Development of Redundant Road Portions Premises: 85-101 Horsley Road and 103-121 Horsley Road Horsley Park and 2 redundant portions of Barbaro Lane Applicant: Requesting Variation: Frankham Engineering Surveys Pty Ltd Owner: Mr R C Dutt, Mrs S S Dutt, Mrs M Panuccio and Crown Land Zoning: N/A

FILE NUMBER: DA 182.1/2016

REPORT BY: Nicoleta Diacopoulos, Engineering Assessment Co-ordinator

RECOMMENDATION:

That:

1. Council endorse the variation to the Restriction on Use.

2. The Mayor and the City Manager or his delegate be authorised to finalise a ‘Deed of Variation’ prepared and endorsed by Council’s solicitor and affix the Seal of Council on relevant documents, to certify its decision and enable completion of the matter.

3. All costs in resolving the matter to be borne by the Applicant/Owner.

Note: This report deals with a planning decision made in the exercise of a function of Council under the EP&A Act and a division needs to be called.

SUPPORTING DOCUMENTS:

AT-A Site Locality Plan 1 Page AT-B 88B Instrument 4 Pages AT-C Approved Subdivision Plan - DA 182.1/2016 1 Page AT-D Deposited Plan - Creating Road Portions 1 Page

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

Services Committee CSC140217_42 Page 64 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 5

In September 2016, Council under delegation approved Development Application No. 182.1/2016 proposing a Torrens Title Subdivision of 4 Existing Allotments to create 2 larger Non-Urban Residential Lots (Refer to Attachment C – Approved Subdivision Plan). In order to enable the issue of the subdivision Certificate, an existing Restriction on Use on both existing redundant road allotments must be varied, to permit further development.

The existing residential allotments 11 and 12, DP 1071614 are zoned RU4 Primary Production Small Lots under Fairfield Local Environmental Plan 2013 and are owned by Mr & Mrs Dutt and Mrs M Panuccio, respectively. The owners are the current prospective buyers for the redundant road portions lots 4 & 5 DP 1086205.

The redundant road portions were created for Title Issue and Road Closure under the Roads Act 1993 and covered by Subdivision Certificate No. 8599 dated 25 May 2005 (Refer to Attachment D – Deposited Plan creating road portion lots). As Barbaro Lane was unformed under Section 38(2)(b) Roads Act 1993, the road portions were vested in the Crown on closing.

It was Council’s intention that the subdivision layout creating the subject road portions would facilitate the consolidation of the road portions with the relevant adjoining properties, known as Lot 1 DP 184097 or Lot A, DP 410302, as seen in Attachment D.

A subsequent subdivision of Lot 1, DP 184097 created 2 new residential allotments, now known as lot 11 and Lot 12 of DP 1071614 (the prospective buyers) thereby necessitating the need to vary the wording of the imposed Restriction on Use to update the new allotments and enable the consolidation and further development to the newly formed allotments.

For clarification purposes, the following diagram depicts the location of the Road portions and the current prospective buyers.

Road Portions

Prospective Buyers

Services Committee CSC140217_42 Page 65 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 5

The above figure is the proposed subdivision plan incorporating the redundant Barbaro lane portions with the adjoining properties.

The current terms of the Restriction on Use for the subject redundant road portions are as follows:-

Lot 4, DP 1086205

"No development within the meaning of the Environmental Planning and Assessment Act 1979, as amended, shall be effected upon the lot hereby burdened unless and until the subject lot has been consolidated with land Lot 1, DP 184097 or Lot A, DP 410302 and all outstanding contributions have been paid to Council and satisfactory arrangements have been made with the relevant service authorities for the provision of water supply, sewer, electricity and telephone”.

Lot 5, DP 1086205

"No development within the meaning of the Environmental Planning and Assessment Act 1979, as amended, shall be effected upon the lot hereby burdened unless and until the subject lot has been consolidated with land Lot A, DP 410302 or with Lot 1, DP 184097 and all outstanding contributions have been paid to Council and satisfactory arrangements have been made with the relevant service authorities for the provision of water supply, sewer, electricity and telephone”.

The variation to the Restriction on Use of Land over the redundant road portions Lots 4 and 5, DP 1086205 shall be in the following terms:-

Services Committee CSC140217_42 Page 66 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 5

"No development within the meaning of the Environmental Planning and Assessment Act 1979, as amended, shall be effected upon the lot hereby burdened unless and until the subject lot has been consolidated with land known as Lot 11, DP 1071614 or Lot 12, DP 1071614 and all outstanding contributions have been paid to Council and satisfactory arrangements have been made with the relevant service authorities for the provision of water supply, sewer, electricity and telephone.

Name of person empowered to release, vary or modify the Restriction on Use of Land:-

The Council of the City of Fairfield without the consent of any other person or persons provided that any such release, variation or modification shall, if approved, be made and done in all respects at the cost and expense of the person or persons requesting such release, variation or modification."

The request to vary the terms of the imposed Restriction on Use will enable the consolidation and further development of the road portions with the prospective buyer’s properties therefore creating two more regular proportioned allotments and removing the redundant roadway.

Fairfield City Council is empowered to vary the Restriction on Use. Before Council can vary the Restriction on Use, the Council must first resolve to do so pursuant to Section 377(1)(h) of Local Government Act 1993.

Following Solicitor’s advice on a previous matter, where the Restriction on Use has been created Under Section 88B and Council is the nominated authority empowered to release, vary or modify the Restriction, a separate Deed of Variation must be executed by Council including the owners of the land.

A Deed of Variation will be prepared by Council’s solicitor. Council must resolve to endorse the Deed of Variation by affixing Council’s seal on the relevant documents. All costs in resolving the matter is to be borne by the Applicant/Owner.

CONCLUSION

1. The Road Portions are subject to a Restriction on Use created upon the registration of the DP 1086205 which restricts further development until the subject portions are consolidated with the adjoining property known as Lot 1, DP 184097, & Lot A, DP 410302.

2. A subsequent subdivision of Lot 1, DP 184097, created 2 new residential allotments now known as lots 11 & 12, DP 1071614, thereby necessitating the need to vary the wording of the imposed Restriction on Use to enable the consolidation and further development of the road portions.

3. Fairfield City Council (FCC) is nominated as the authority empowered to release, vary or modify the Restriction on Use.

Services Committee CSC140217_42 Page 67 Section A - Planning

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 5

4. A Deed of Variation must be prepared by Council’s Solicitors, recording Council’s agreement to vary the Restriction on Use to enable the consolidation and future development of the road portions.

5. All costs in resolving the matter to be borne by the Applicant/Owner.

Accordingly, it is recommended that Council resolve to endorse a Deed of Variation, which will enable the prospective buyers to consolidate their portion of the redundant road by affixing Council’s Seal on the relevant documents.

Nicoleta Diacopoulos Engineering Assessment Co-ordinator

Authorisation: Acting Group Manager Integrated Planning & Reporting Acting Group Manager City Development

Services Committee - 14 February 2017

File Name: CSC140217_42.DOC ***** END OF ITEM 5 *****

Services Committee CSC140217_42 Page 68 Section A - Planning

ATTACHMENT A Item: 5 Site Locality Plan

Site Locality Plan

Attachment A Page 69

ATTACHMENT B Item: 5 88B Instrument

88B Instrument

Attachment B Page 70

ATTACHMENT B Item: 5 88B Instrument

Attachment B Page 71

ATTACHMENT B Item: 5 88B Instrument

Attachment B Page 72

ATTACHMENT B Item: 5 88B Instrument

Attachment B Page 73

ATTACHMENT C Item: 5 Approved Subdivision Plan - DA 182.1/2016

Approved Subdivision Plan - DA 182.1/2016

Attachment C Page 74

ATTACHMENT D Item: 5 Deposited Plan - Creating Road Portions

Deposited Plan - Creating Road Portions

Attachment D Page 75

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 6

Report 6. Asset Management Divisional Report - Property and Community Facilities SUBJECT: Asset Management Divisional Report - Property and Community Facilities

FILE NUMBER: 15/20025

PREVIOUS ITEMS: 185 - Western Sydney Parkland Trust Proposed Acquisition of Land Related Party: Western Sydney parkland Trust Property: Lot 200 DP 1220359 - Services Supplementary Reports - 22 November 2016 202 - Lease of Shop 2, 40 Harris Street, Fairfield Related Party: Think+Do Tank Foundation Limited - Services Committee - 6 December 2016

REPORT BY: Michael Griggs, Asset Manager (Property)

RECOMMENDATION:

That:

1. Council sell Lot 200 DP 1220359 to Minister Administering the Environmental Planning and Assessment Act 1979 as outlined in the report and that the Mayor and the City Manager be authorised to finalise the Contract for Sale and affix the Seal of Council on the Contract for Sale, plans and any other relevant documents, to certify its decision to dispose of Lot 200 DP 1220359 and enable the completion of the matter.

2. Council lease Shop 2, 40 Harris Street, Fairfield as outlined in the report and that the Mayor and the City Manager be authorised to finalise the Lease and affix the Seal of Council on the Lease, plans or any other relevant documents, to certify its decision for leasing and enable the completion of the matter.

3. The Land/Lease Register and financial records, be updated.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

Services Committee CSC140217_3 Page 76 Section A - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 6

SUMMARY

The Property and Community Facilities Branch of the Asset Management Division manages Council owned properties including leased/licenced sportsfields and community centres, the Dutton Plaza Retail Centre and multi-deck car parks. The Branch also undertakes for Council, real estate functions to buy, sell, lease land, grant easements and road closures.

Purpose

This report provides an update with reference to Councils Operational Plan and highlights the activities that have been undertaken within the last quarter ie. October - December 2016.

Update for Current Property Transactions

1. Sale of Land to Western Sydney Parkland Trust

At its Ordinary Meeting dated 22 November 2016 Council resolved to sell Lot 200 DP 1220359 to the Western Sydney Parkland Trust. Council has subsequently been advised that the purchaser of the land will be the Minister Administering the Environmental Planning and Assessment Act 1979. All other terms of the sale and conditions will remain the same.

It is common for land with the Western Sydney Parklands to be owned by another state government agency. It is recommended that Council accept the changes to the nominated purchaser for Lot 200 DP 1220359 and update their resolution to reflect this administrative update.

2. Lease of Shop 2, 40 Harris Street, Fairfield

At its Ordinary Meeting dated 6 December 2016 Council resolved to lease Shop 2, 40 Harris Street, Fairfield to the Think + Do Tank Foundation Limited. One of the lease terms resolved by Council was a lease commencement date of 1 February 2017. The Think + Do Tank Foundation has requested that the lease commencement date be delayed by around one month and that all other lease terms remain as previously resolved. This will allow the Foundation to complete their development approval process.

The Think + Do Tank Foundation is a not for profit organisation that intends to provide multi-lingual literacy and support services to the community. It is recommended that Council acknowledge this request for a delayed lease commencement date and so remove the lease commencement date specified from the terms and conditions previously resolved.

Services Committee CSC140217_3 Page 77 Section A - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 6

Dutton Plaza

Dutton Plaza is now open to the public and is enjoying excellent patronage from local shoppers and tourists. The new shops are attractive and shop owners are reporting good patronage through their stores. The public toilets are well used and the upgraded facilities are receiving good feedback from shoppers and business owners.

Car park patronage is high and has reached capacity during peak shopping times on weekends. The new car park exits and entry are operating efficiently and the lifts from the shopping centre to the car park are heavily utilised.

New shops such as a Japanese Restaurant and a Butcher are commencing their shop fitout works now and will be ready to trade to the public in a few weeks.

Photo 1 – Dutton Plaza – centre operation

Photo 2 – Dutton Plaza – open to customers

Services Committee CSC140217_3 Page 78 Section A - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 6

Photo 3 – New shops opening

Community Facilities – Hire

The Community Facilities Branch is currently processing all 2017 applications received for Council’s community halls, Avenal and St Johns Park tennis courts. Emerson Tennis and Futsal courts hire will commence soon.

Council’s Community Buses Bus Booking Opens on Day on 24 January 2017.

2017 Winter Season Applications closed on 20/01/2017; the assessment panel will meet in early February to assess all the submitted applications.

Leasing/Licensing of Council Property

The following report presents a summary of Council’s Property Development Fund (PDF) and leasing portfolio for Quarter 2 of the 2016/2017 financial year.

1. Property

The property portfolio consists of 87 properties leased with a breakdown into the following uses: Services Committee CSC140217_3 Page 79 Section A - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 6

 Occupancy Property Type Total Properties Number Community (non-profit volunteer base sites) 24 24 Commercial 27 24 Commercial (Residential) 13 13 Telecommunication (Telco) 13 13 Sporting Facilities 10 10 TOTAL 87 84

Vacancies

Property Property Address Current Status Type Air Bridge linking Council continues to offer the commercial Nelson Street Car Park terms to the proposed Lessee as per Commercial to 64 Ware Street Council’s Resolution dated 23 February Fairfield 2016. Shop 2 Council has issued lease to Think + Do 40 Harris Street Tank in accordance with Council Resolution Commercial Fairfield dated 13 December 2016. Tenant has submitted DA for tenancy fitout. Air Bridge linking Council resolved this matter in December Nelson Street Car Park 2016. Commercial to 43 Smart Street Fairfield

Termination

Property Property Address Current Status Type Abbotsbury Community A report will be provided to Council Hall following the completion of surveys which Community Stockdale Crescent inform the compensation to Council Abbotsbury subsequent to early lease termination.

Critical Dates Report

Date Property Type Property Address/Tenant Matter 30-Jul-08 Commercial Vehicular and pedestrian air Lease expiry date. bridge linking Dutton Lane Council awaits the car park to 48-50 Hill Street Lessee in executing a Cabramatta 5 year Lease as per the Council Resolution N.H Tran; K.A Tran dated 8 September 2015.

Services Committee CSC140217_3 Page 80 Section A - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 6

Date Property Type Property Address/Tenant Matter 2-Aug-13 Commercial 65 The Avenue Status currently under Canley Vale investigation.

Inspire Community Services Inc. 30-Jun-14 Commercial Pedestrian Bridge at Nelson Lease expiry date. Street Car Park Council is proposing to enter into a 5 year Audisho Youkhana Lease as per the Council Resolution dated 23 February 2016. 26-Feb-16 Sports field 178 Restwell Street Lease terminated Prairiewood following the Council Resolution dated 8 Calabria Community Club December 2015. Ltd 30-Jun-17 Commercial Ground Floor 1-3 Hamilton Lease expiry date with Road Fairfield an option to renew for a further 1 year. The MTC Lessee has exercised the option period. 31-Aug-16 Commercial Medibank Private Council officers working to re- negotiate a new agreement with tenant. 30-Apr-17 Commercial Serendipity (WA) Pty T/As 2nd Term Option Advanced personal renewal required by Management 30/1/2017. Council is working with this tenant to offer a new licence term. 28-2-2017 Council as NSW Govt & Communities Tenant (Mobile 1 pre School) 31-Jan-17 Community Community Restorative 2 year option renewal Centre Incorporated required by 31-1-17. This tenant has exercised their option period. 31-May-17 Community Lansvale United Sports Licence expires, will Club Shed 2 Strong Park require EOI.

Services Committee CSC140217_3 Page 81 Section A - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 6

Date Property Type Property Address/Tenant Matter 31-Jan-17 Community Share Care 2 year option renewal required by 31-1-17. This tenant has exercised their option period. 30-Apr-17 Community Trustees Smithfield RSL 1 year option renewal Youth Club 51 Oxford required by 30-4-17 Street Smithfield 31-May-17 Community Scout Association Licence expires, will require EOI. 30-Sep-17 Community Youth off The Streets Licence expires, will require EOI. 31-Jan-17 Community Daystar Foundation Licence expires, will require EOI.

Licence Agreement – St Johns Park Cottage, 41 Canberra Street, St Johns Park

Council in July 2016 undertook an Expression of Interest (EOI) process where The Junction Works were the successful and only applicant for a Licence Agreement for the use of the St Johns Park Cottage. As part of their EOI submission, The Junction Works advised a commitment to increasing service delivery to the disabled within Fairfield City. In line with this commitment The Junction Works are working with Council to submit a Development Application to construct a demountable facility on this site.

The below provides a concept of the proposed works. A further report will be bought to Council upon the successful lodgement of the Development Application at this site, in order to update the Licence Agreement with the Junction Works to reflect the siting of a pre-fabricated building.

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Deed of Agreement – Transport for NSW – Construction of Canley Vale Exeloo

The Deed of Agreement and transfer of funds from Transport for NSW to Fairfield City Council has been finalised. This enables Council to complete the works associated with the construction of the Multi-Deck Car Park by Transport for NSW. Works will be scheduled aiming for completion in the 2016/2017 financial year.

2. Financial Summary – Leases (amounts are shown exclusive of GST)

Current Gross Annual Income Arrears at % (commercial, community, Arrears as at 31 March 2016 Portfolio sporting & Telcos) $0.00 0 30 days $1,010,022.13 $3,333.33 30+ days 0.33% $3,333.33 Total Arrears * Based on occupancy and lease in place for the above listed assets.

The Property Branch manages this property portfolio. Arrears at this level represent that invoices have been generated and are due for payment. The arrears that have been outstanding for over 30 days include relate to a commercial tenant who is experiencing financial difficulty. Council Officers are resolving these matters with the respective tenants.

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3. Telecommunications (Telcos)

Provisions under the Telecommunications Act 1997 enable devices (i.e. mobile phone towers) to be placed on Council land. These agreements reflect compensatory payments to Council.

Current Annual Income Number of Sites (ex GST) 14 $417,949.32

4. Property Development Fund (PDF)

The PDF provides an investment portfolio for Council and is managed to generate a suitable return to Council.

Current Portfolio:

Property Address Lessee Current Lease Term 167 Meadows Road 6 September 2015 to 5 7-Eleven Stores Pty Ltd Mt Pritchard September 2027 396 Victoria Street 1 October 2015 to 30 Direct Plasterboard Outlet Pty Ltd Wetherill Park September 2020 9 Walker Place 17 November 2014 to 16 Scafworx Investments Pty Ltd Wetherill Park November 2017 Income: Current Gross Annual Arrears as at 31 March 2016 Arrears at % Portfolio Income (ex GST) $ 0.00 0-30 days $1,398,361.15 $ 0.00 30+ days 0.0 % $ 0.00 Total Arrears

Management of Council Multi-Deck Car Parks

The following report relates to the transactions and operations at Council’s Multi-Storey Car Parks at:

- Dutton Lane, Cabramatta - Fisher Street, Cabramatta - Nelson Street, Fairfield - Downey Lane, Fairfield

The data has been collected by Fairfield City Council and covers Quarter 2 of the 2016/2017 financial year, and includes the period 1 October 2016 – 31 December 2016.

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Visitors Report

Total Visitors Dutton Lane, Fisher Street, Nelson Street, Downey Lane, (Quarter 1 Cabramatta Cabramatta Fairfield Fairfield 2016/2017) 480,203 266,993 22,872 137,508 52,830

Notes: 1) Council’s figures for Quarter 2 cover 1 October 2016 – 31 December 2016. 2) The occupancy rate at the Fisher Street Car Park for weekday patronage has increased slightly to 90.8%. 47% of these vehicles parking are short term (less than 3 hours) compared to 53% of commuters, which has indicated an increase in the number of Commuter parking and a decrease in short term parking. 3) The revenue levels at Fisher Street have decreased by 19%, compared to the previous quarter. This may be influenced by the expected reduction in visitor numbers during the approved Christmas Shutdown period. 4) The occupancy levels have stabilised at Dutton Lane compared to the previous quarter. The visitor numbers on average have increased slightly since the last quarter (1%) and are now close to par with pre-construction figures. The revenue levels have increased 2% above the previous quarter results. However this also represents an 8% shortfall against the current budget. The new retail centre only opened on 14 December 2016 and therefore any changes to these results may not be realised until the next quarter. 5) Council figures indicate 34% of visitors paid for parking in Quarter 2 (2016/2017) at Nelson Street. 6) Council figures indicate 22% of visitors paid for parking in Quarter 2 (2016/2017) at Downey Lane.

The following table highlights the trend of visitors recorded between 2/2/2015 and the week ending 01/01/2017 for all car parks combined.

The timeframe also reflects the changes to Dutton Lane before and after the closure of the “at grade” car park and the construction of the new retail and car park complex.

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 Sharp downward spike in January reflects approved public holiday closures

Income Report

Quarter 2 Quarterly Budget Council Total Income (2016/2017) $738,119.00 $804,000.00 Notes: 1) Council’s figures for Quarter 2 are 8% below the quarterly budget. This variance has occurred since the Dutton Lane Retail Centre car park has opened. Although the car park reaches peak capacity as expected, visitor numbers have not yet reached expected levels for the ‘shoulder’ periods. It should be noted that visitor numbers for the ‘shoulder’ periods are showing an upward trend and will reach projected levels over time. 2) The percentage of the number of visitors parking for free at Nelson Street is 66% 3) The percentage of the number of visitors parking for free at Downey Lane is 78%.

The following table highlights the trend of revenue recorded between 2/2/2015 and the week ending 1/1/2017 for all carparks combined. The timeframe also reflects the changes to Dutton Lane before and after the closure of the “at grade” carpark and the construction of the new retail and carpark complex.

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 Sharp downward spike in January reflects approved public holiday closures

Monthly/Permanent Parking Passes

Parking passes, issued by Council, allow entry and exit into the nominated car park during the calendar month for a monthly fee of $140.00. The pass holders are able to “top up” their pass at the pay stations at any time.

The Quarter 2 2016/2017 revenue is as follows:

Quarter 1 Dutton Lane, Cabramatta $17,056.36 Nelson Street, Fairfield $15,909.09 Downey Lane, Fairfield $3,309.09 Total $36,274.55

Credit Cards

Payment via credit cards is available at Council’s multi-storey car parks and now includes the exit gates and the use of Paywave. The Quarter 2 (2016/2017) statistics are as follows:

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Credit Card Credit Card Credit Card Percentage of Percentage of Percentage of Transactions Transactions Transactions (October) (November) (December) Dutton Lane, Cabramatta 6.69% 7.11% 7.29% Fisher Street, Cabramatta 26.72% 26.88% 26.35% Nelson Street, Fairfield 15.16% 14.57% 14.87% Downey Lane, Fairfield 28.70% 26.68% 27.65%

Surveillance

Malicious damage incidents, although decreasing, continue to occur at Council’s multi- storey car parks. The events tend to happen after 10.00pm, particularly on Friday, Saturday and Sunday nights. A procedure for allowing automatic passage (at the Nelson Street Carpark) has continued. When a vehicle approaches within range of a sensor between 11.00pm and 6.00am daily the gates automatically open. This has been a collaborative approach with the owners of the local function centres whose patrons frequently utilise the site.

Council’s Property Department and Environmental Standards Division have created a procedure to proactively follow up and address these issues, including the recent increase of non-car park equipment vandalism issues (Fisher St and Downey Lane lifts). CCTV footage will be safely stored for future reference.

Real Estate Services for Council

Property Acquisitions - Open Space

Section 94 (Old Plan) Property Suburb Status 23 Prince Street Canley Heights Completed 19 Prince Street Canley Heights Completed 27 Prince Street Canley Heights Completed 4 Prospect Crescent Canley Vale Completed 7 Prospect Crescent Canley Vale LEP - E2 zoning – currently negotiating with owner. An updated valuation has been obtained. 5 Liverpool Street Cabramatta Completed 7 Liverpool Street Cabramatta Completed 19 Liverpool Street Cabramatta Completed 23 Tangerine Street Cabramatta Completed Section 94 (New Plan) Property Suburb Status 12 Barton Street Smithfield Completed 6 Barton Street Smithfield Currently in private ownership 8 Barton Street Smithfield Currently in private ownership Services Committee CSC140217_3 Page 88 Section A - Property

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8a Barton Street Smithfield Owned by Girl Guides Australia 10 Barton Street Smithfield Completed 12 Barton Street Smithfield Completed 42 Derby Street Canley Heights Completed 39 Ascot Street Canley Heights Zoned Open Space 41 Ascot Street Canley Heights Zoned Open Space 43 Ascot Street Canley Heights Zoned Open Space 45 Ascot Street Canley Heights Zoned Open Space 47 Ascot Street Canley Heights Zoned Open Space 54 Koonoona Villawood Completed 56 Koonoona Villawood Completed 58 Koonoona Villawood Completed 1 Karella Villawood Completed 3 Karella Villawood Completed 5 Karella Villawood Completed

Michael Griggs Asset Manager (Property)

Authorisation: Manager Asset Management Acting Director Community Outcomes

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Report 7. Social and Cultural Development Divisional Report SUBJECT: Social and Cultural Development Divisional Report

FILE NUMBER: 12/05257

REPORT BY: Susan Gibbeson, Manager Social Development; Tiffany Lee-Shoy, Manager Cultural Development

RECOMMENDATION:

That the grant of five thousand dollars ($5,000.00) offered by NSW Department of Family and Community Services through the Seniors Festival Grants Program for the 2017 Fairfield Seniors Week Event be accepted and received into Council’s 2016/17 budget and its expenditure for that purpose be voted.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.

SUMMARY

MULTICULTURAL

Humanitarian and Refugee Settlement to Fairfield City

Between 1 January 2016 until 4 January 2017 4,712 refugee and humanitarian entrants settled in Fairfield City. This represents approximately 50% of the NSW total intake and 20% of the national total. This figure does not include individuals who have chosen Fairfield City as a secondary settlement location after their initial settlement area. In an average calendar year, approximately 900-1,000 individuals settle in Fairfield indicating a 500 percent increase in 2016 on the number of people settled in previous years.

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Council staff have been working to collect data so local service providers, community organisations and Council have a better understanding of people who are settling in Fairfield. The data will contain a more descriptive account detailing age, gender, English language proficiency, educational attainment, previous occupation among other information. This should enable direct service providers to deliver a more tailored and effective service when working with our newest residents. Council has been preparing information and data in relation to the increased intake in response to media requests.

Settlement Resource Issues for Fairfield LGA

Council has made representation to the Federal and State Government highlighting the need for more timely and accurate data relating to settlement numbers and requesting additional resources for Fairfield LGA due to the influx of new arrivals. Correspondence was sent to Professor Peter Shergold, Coordinator General for Refugee Resettlement in NSW, The Hon. Peter Dutton, MP, Minister for Immigration & Border Protection, and other relevant Ministers. A meeting is scheduled with Professor Peter Shergold to discuss Council’s representations.

International Women’s Day

Council has been approached by the Women’s Committee of the Iraqi Australian University Graduates Forum (IAUGF) for support with their International Women’s Day event. The annual celebration that primarily attracts Iraqi women from all faiths and cultural backgrounds also honours and recognises the contributions made by women over the previous year. The IAUGF have asked Council for $1,500.00 to sponsor their event.

RECYCLING BIKE PROJECT

During December 2016 and January 2017, the volunteers from the Western Sydney Cycling Network (WSCN) received 47 used bicycles, recycled 52 used bicycles and 37 bikes were loaned out to the community. The bike clearance days leading up to Christmas helped increase the loans of bikes to the community. Volunteers contributed 400 hours of time supporting the social needs of many residents, building knowledge for new volunteers and recycling of used bikes. The WSCN coordinated 31 community rides for 411 people and organised a social night ride for Christmas with decorated bikes.

The partnership with Community First Step, ‘Ride for Life – a Youth Initiative’ has been finalised with positive outcomes. Thirteen young people aged between 13 and 18 participated to learn about bike maintenance, rider safety and how to navigate across the city using local shared pathways to locations such as TAFE, high schools and youth facilities. The group was provided with maps illustrating the shared pathways, points of interest and information about rules for cycling safely. One young person commented on the survey “we learned how to have fun and be safe while riding a bike”.

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CHILD and FAMILY

The Department of Family and Community Services has verbally advised that they will negotiate a new Program Level Agreement for the Families NSW Facilitation Project for the period commencing July 2017. Along with other Targeted Earlier Intervention Programs, the project is subject to the reform process and the PLA for the 12 months from July 2017 may reflect the transition period until the reform process is finalised.

The NSW Department of Education has advised that the Families Together program, which provides free parenting sessions to local families, will be funded until December 2017. The Department of Education will review this, and other early childhood programs, over the coming months to determine whether funding will be continued.

AGED AND DISABILITY

Disability Inclusion Action Plan (DIAP)

The NSW Disability Inclusion Act 2014 requires all local government authorities to adopt a Disability Inclusion Action Plan (DIAP) by July 2017. The Disability Inclusion Act 2014 defines disability as: ‘The long-term physical, mental, intellectual or sensory impairment which in interaction with various barriers may hinder the full and effective participation in society on an equal basis with others.’ The objective of the legislation and the DIAP is to ensure all people can use Council services, information and facilities. Council will be consulting with the community on the development of the DIAP in the coming months.

DisAbility Rocks - International Day of People with Disability Event

More than 80 people with a disability, carers and friends of all ages, including school children, young people, adults and older people with disabilities enjoyed a great day of celebration at Prairiewood Community Hall. The event aims at including a therapeutic program to make people positive and celebrate the achievements and abilities of participants. The event included dancing and a laughter workshop, a barbeque lunch and lucky door prizes. Fairfield City Council organised the event in partnership with The Parks Community Network with participation from disability services and a local special school.

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Disability Access Improvement Project

All facilities are required to facilitate access by all members of the community, regardless of ability. Council’s Disability Access Improvement Project retrofits community facilities that are not currently compliant with disability access requirements. The universal disabled facilities are being upgraded at Bossley Park Community Hall and a laundry is being converted into a disabled toilet at Greenfield Park Family Day Care Centre to prepare for NDIS clients. Work on these upgrades is scheduled to commence in February 2017.

International Day of People with Disability and Carers

This event sought to bring people with disabilities and carers together to celebrate and encourage carers to mentor their loved ones to celebrate their abilities and sense of fun. Participants were encouraged to dress up in their favourite costumes, take selfies and group photos with props provided to encourage a celebratory mood.

Fairfield City Council organised the event in partnership with Uniting Recovery. More than 200 carers and the people with a disability participated on the day.

Senior’s Week

Fairfield Council has received $5,000.00 from the NSW Seniors Festival Grants Program to hold the 2017 Fairfield Seniors Week Event to be held in March 2017.

CAPACITY BUILDING AND COMMUNITY IMPACT

“THRIVE! Don’t just survive”

“Thrive! Don’t just survive” was a forum held by Council to increase the capacity of the community services in Fairfield to be successful within a highly fluid and contestable funding environment. A hundred percent of attendees stated that their organisation’s practice will improve as a result of THRIVE! A survey held post event showed that 100% of respondents said they had:-

 Increased their knowledge about alternate sources of funding  Gained greater knowledge about how to incorporate the principles and practice of social enterprise, grant opportunities and community based partnerships

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 Were provided with the opportunity to explore and discuss a topic of their choice regarding funding and grants in 3 targeted workshops – Marketing & Branding, Social Enterprise + Practical Realities and How to Crowd Fun and  Were linked with new opportunities for funding in their organisations.

Neighbour Day Celebration in March 2017

Neighbour Day aims to encourage neighbours to get to know each other and to build resilient communities. Resilience and neighbourhood connectedness is an indicator of community strength and inclusion. People feel safer in neighbourhoods where they know each other and feel supported. In 2017, Neighbour Day will be held between Saturday 18 March and Sunday 26 March 2017. Council sought expressions of interest from community organisations to deliver locally based Neighbour Day events or activities. Community First Step in Fairfield and Cabramatta Police in partnership with Local Neighbourhood Watch Group from Fairfield LGA have been identified for support from Council.

COMMUNITY SAFETY AND CRIME PREVENTION

Domestic and Family Violence

The 16 Days of Action to Eliminate Violence Against Women and White Ribbon Day campaigns 2016 were held in November and December 2016. Domestic Violence has been identified as a significant issue impacting the safety of our local community. The campaign coordinated by Council supported projects that provided information, education and increased awareness. Fairfield City Council partnered with 10 organisations to deliver this year’s campaign. Events held during the campaign were:

 Cabramatta Police ‘Police and Community White Ribbon Walk’  CORE Community Services ‘Strengthening community awareness and exploring local partnership for action against family and domestic violence’ – Inaugural conference.  Youth Off the Streets ‘Fairfield White Ribbon Day Soccer Tournament’.  Fairfield Police White Ribbon Day BBQ & Prize winning presentation for the DV Resource artwork.  St George Community Housing (SGCH) Newleaf ‘Pledge to Stop Violence Against Women – workshops with students at Bonnyrigg High School.  Khmer Community ‘Family Harmony- Khmer Community’ community education sessions with a focus on legal information and available services.  The NSW Spanish and Latin American Association for Social Assistance (SLASA) ‘How do we cope with DV in a multicultural society?’ – a forum.  Samoa Victim Support Group Sydney Inc ‘Promoting Healthy Relationships to the Samoan Church Community’ SVSG - a forum for Church leaders.  Community First Step ‘Fairfield Youth Unite for White Ribbon Day’ a one day themed sporting/competition event between local youth and Fairfield Police.  The Immigrant & Refugee Women’s Network - a community event to raise awareness and knowledge of the prevention strategies available.

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Community Safety Grants

The NSW Department of Justice is offering grants up to $250,000.00 to promote community safety. It is proposed that Council apply for funding to address issues relating to safety and the perception of safety. Council is nearing completion of a 4 year roll out of some 100 new CCTV cameras in the public domain. Funding will be sought to enhance the CCTV program in a Council car park that has been identified as a crime and anti-social behaviour hot spot; implement a program leveraging the investment of the past 4 years of CCTV as a deterrent, through an education and awareness campaign as well as signage; and development of a diversionary program to prevent escalation of anti-social behaviour and criminal engagement by young people.

YOUTH

Bring It On! Festival

Currently applications for volunteers are being accepted until 6 March 2017. Meetings with the youth sector have taken place, identifying new and innovative ideas for the event. Macquarie University will provide an interactive robotics display and Western Sydney University will provide an interactive activity from the medicine, science and school of nursing faculties. These displays offer a way to engage with young people about career planning. A sound line up of entertainment including In Stereo and Mash’d N Kutcher has been confirmed with skating, racing simulators and sporting activities. Sponsorship is resource intensive with a total of $8,500.00 confirmed.

Fairfield Youth and Community Centre - ‘Youth Hours’ Report

There continues to be a high level of attendance at the Youth Hours sessions at the Fairfield Youth and Community Centre each Monday to Thursday between 3pm and 6pm. Council licenses the facility at a reduced cost to Community First Step who provide all staff, activities and brokers other youth providers to support the young people attending. The drop in service welcomes all young people and provides information and referral to specialist services as required by each young person. This may include liaison with legal services, housing, advice on relationships and support for education and training.

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Young People Attending Mon Tues Wed Thurs Total per week 31 Oct – 3 Nov 83 73 50 89 295 7 Nov – 10 Nov 67 67 59 95 288 14 Nov -17 Nov 61 81 89 80 311 21 Nov – 24 Nov 96 70 80 102 348 28 Nov – 1 Dec 81 93 49 92 315 5 Dec –8 Dec 65 68 53 69 255 12 Dec –15 Dec 78 94 77 49 298 19 Dec – 22 Dec 74 91 59 99 323

ARTS AND CULTURE

FAIRFIELD MUSEUM AND GALLERY

Fairfield Museum and Gallery are actively seeking external funding to support and develop the program of cultural activities and facilities available to the community and to support artists. The following grant programs are currently available and it is intended that the FMG will submit applications as outlined:

 Celebration Grants with Multicultural NSW for the Living Cultures Festival which celebrates Harmony Day. This celebration is part of the annual program and it is intended to apply for the maximum of $5,000.00 to supplement current funds.

 Catalyst – Australian Arts and Culture Fund. It is proposed that Fairfield City Museum and Gallery auspice an application on behalf of the South Western Sydney Health and Arts Reference Group. Council is represented on this group by the Director of the FMG. Application will be made for funds to conduct a training program for artists who want to work in the sector of Community Arts and Health. There is a maximum of $500,000.00 available for an individual project.

 Western Sydney Making Spaces Initiative - up to $60,000.00 is available through Arts NSW. The Western Sydney Making Spaces Initiative is designed to encourage property owners or managers to offer new or unused spaces for making and programming art works in 2017/18 and 2018/19.

 Arts & Culture Infrastructure Grants 2016-17, Justice, Liquor and Gaming NSW, (Clubs Grant) - Funding, up to $300,000.00 is available for the construction, alteration, renovation and fit-out of arts and cultural facilities. The Museum and Gallery intends to apply for the renovation of the Museum and the Stein Gallery.

ABORIGINAL

Council staff have met with key primary schools and high schools and community groups across Fairfield City to discuss a program of events for NAIDOC Week 2017. Expressions of Interest will be sought from the community to hold events which celebrate and promote appreciation and understanding of Aboriginal culture in Fairfield City.

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The Strong Fathers Strong Families project aims to strengthen the role of Aboriginal and Torres Strait Islander fathers in their families. South West Sydney Local Health District is considering establishing the program in the Fairfield LGA. Several Darug men and community members have called for a local program.

HEALTH

Health Partnership

Council has a strategic partnership with the South West Sydney Local Health District (SWSLHD). At the Health Partnership Executive meeting on 29 November 2016, SWSLHD and Fairfield Council agreed to develop a further 3 year partnership with a Memorandum of Understanding (MOU) 2017 – 2020. An evaluation of the current Health Partnership is in progress and will be used to inform the new MOU and 3 year work plan for 2017 – 2020.

Healthy Food Guidelines

The Health Partnership outlines work to create Healthy Environments. This is in alignment with the Fairfield City Plan’s goal to create a healthy and active community that includes education and access to good nutrition for health and wellbeing. ‘Healthy Catering Guidelines’ have been developed in consultation with staff, analysis and research of successful similar policies in similar organisations.

Make Healthy Normal

Make Healthy Normal is a NSW Government campaign to help people make simple, healthy food and activity changes. Council is working with NSW Health to trial signage promoting physical activity and water consumption in Endeavour Reserve and Fairfield Adventure Parks to promote physical activity. NSW Health will provide the signage that will be in place for 3 – 6 months. The SWSLHD Health Promotion team will undertake an evaluation/observational study to establish community effectiveness. Signage will complement the key messages of the Make Healthy Normal campaign – ‘sit less and move more’ and ‘be active every day’.

Gyms in Parks

The aim of the Gyms in Parks program is to encourage residents to increase their level of physical activity, build social connections and utilise the fitness equipment installed by Council at various parks. This activity seeks to improve the health outcomes of participants and build community cohesiveness. The program for 2017 will be commencing on Tuesday 14 February 2017 and will run every Tuesday and Thursday morning until 30 March 2017. The location will be Vine Street Fairfield, next to the Adventure Park.

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DRUGS AND ALCOHOL

Additional Electronic Gaming Machines – Notification of Intention to Apply

Fairfield Hotel has notified Council that they intend to apply for additional poker machines (EGMs). Council has provided a copy of the Gambling Policy and discussed areas of community need. Fairfield LGA currently has approximately 4% of all poker machines in NSW.

Liquor Licensing

Legislative Changes

From 16 January 2017 licensees who hold either an on-premises or hotel general bar licence can apply to convert their licence to a small bar licence, free of charge.

From 31 January 2017 applicants seeking to serve liquor in restaurants and cafes under standard trading hours and conditions will be eligible to obtain an interim restaurant authorisation. An interim restaurant authorisation allows applicants seeking an on- premises liquor licence for a restaurant to begin serving liquor as soon as they have lodged a liquor licence application online. To qualify for this, applicants must meet certain requirements including planning approval to use the premises as a restaurant or café, with the local council and community informed of the intention to serve alcohol as part of the public exhibition process.

Liquor License Applications

There are 4 categories of liquor licence applications. The NSW Liquor and Gaming Authority (The Authority) is the consent authority, however, approval can only be given if development consent for the use of the premises does not prohibit the service, supply or consumption of alcohol. The Authority recommends that all Councils develop policies in relation to alcohol. To date, Fairfield City Council has only adopted the Sale and/or Supply of Alcohol in Council Owned Parks and Sportsfields Policy.

In December and January, 8 applications were lodged with Liquor and Gaming NSW. One application is for extended hours of trading by a hotel in Fairfield, one application is for a new on premise license for a café, three seek changes to boundaries and conditions relating to one premise and three applications relate to the transfer of the liquor license to a new licensee. Council is not required to comment on these applications as they relate to individuals, not premises.

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Date Application Licence Name Address Proposed Response Status within Posted Type by Council The Authority’s Process 31/01/17 Liquor licence Yennora Oasis 101 Fairfield St No Action proposed by Provisionally transfer Hotel YENNORA Council approved

25/01/17 Change liquor Lantana Palace 130 Edensor Rd Proposal to be Under licence condition - BONNYRIGG reviewed and comment consideration licensee provided if likelihood of change is possible 25/01/17 Change boundaries Lantana Palace 130 Edensor Rd Proposal to be Under of licensed BONNYRIGG reviewed and comment consideration premises provided if likelihood of change is possible 25/01/17 Change liquor Lantana Palace 130 Edensor Rd Proposal to be Under licence condition - BONNYRIGG reviewed and comment consideration licensee provided if likelihood of change is possible 14/01/17 Liquor licence Greenfield Mimosa & No Action proposed by Under transfer Tavern Hotel Greenfield Rds Council consideration GREENFIELD PARK 11/01/17 Liquor licence Cafe Siena First Floor No Action proposed by Under transfer 20/1345 The Council consideration Horsley Dr WETHERILL PARK

05/01/17 Extended trading Fairfield Hotel 1 Hamilton Rd Proposal to be Under authorisation - hotel reviewed and comment consideration licence provided if likelihood of change is possible 30/11/16 On-premises Rashays Cafe & 559 Hume Hwy Proposal to be Under licence - New Restaurants CARRAMAR reviewed and comment consideration provided if likelihood of change is possible

Operational Plan – Indicators

Social and Cultural Development Service Measure Outcome Partnerships Number of advisory committee meetings Fairfield Youth Advisory Committee. N = 1

Number of network meetings conducted Fairfield Seniors Network; Seniors Services Interagency; Liverpool Family and Children’s Services Interagency; Fairfield Child and Family Services Interagency; Bankstown Child and Family Interagency; Community Drug Action Team. N = 6 Planning and Number of strategies in implementation Disability Action Plan (3); Modifications to Council Implementation Facilities(3); Strategy on Ageing for Fairfield City (3); Community Safety and Crime Prevention Plan 2013-2017 (3); Strategy for Young People in Fairfield City 2013 – 2017 (3); Dyagala Aboriginal Torres Strait Islander Reconciliation Action Plan (2). N = 18 Number of disability access improvements On schedule to be completed at the end of quarter 3.

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Social and Cultural Development Service Measure Outcome Capacity Building Number of funding Memorandum of N=3 Understanding developed Number of skills workshops Christmas cookie making workshop; Oodles of Noodles; You can make a book; Bright Stars; Crazy Monsters. N = 5 Number of professional development Advocacy and Public Speaking workshop. N = 1 workshops Number of parent education sessions N=0

Number of community events and activities 16 days of Action and White Ribbon Day campaign events (10); YAC Leadership Camp. N = 11 Bike Project activities Bikes received:- 47; Bikes recycled:- 52; Bikes loaned out:- 37; Bike Rides:- 31; People participating in rides:- 411; Volunteer hours: 400 Visitors to Museum December 2016 -1239 January 2017 -1200 (estimate) Exhibitions held Markus Andersen, Cabramatta, Majority-Minority (Solo exhibition by Khaled Sabsabi), A Home away from Home. N = 3 Advocacy and Response to government plans, reports, N=0 Expert Advice papers and policy changes Advocate for community needs Mayoral letters to Ministers for Immigration and (representations relating to community needs) Social Services; Assistant Minister for Social Services & Multicultural Affairs; Prof Peter Shergold, Coordinator General for Refugee Resettlement in NSW and local MPs for funding for a dedicated additional staff within Council to coordinate the various settlement services for Syrian refugees. N=6

Incoming Funds: Outgoing Funds:

Amount Source and Project Name Amount Details

$5,000 NSW Seniors Festival Grants Program – $1,000 Community First Step, to coordinate a 2017 Fairfield Seniors Week Event to be community event at Fairfield Plaza on the held in March 2017. evening of 23 March 2017 to celebrate Neighbour Day, involving 6 community organisations to provide entertainment and cultural performances, plus 6 community food stall holders cooking multicultural cuisines. $1,000 Cabramatta Police and Fairfield Local Neighbourhood Watch Groups joined force to host the Neighbour Day celebration event on Saturday 25 March 2017 at Cabramatta Freedom Plaza to promote awareness on safety and security for elderly people in the community. $1,500 Iraqi Australian University Graduate Forum (IAUGF) for International Women’s Day event in March 2017. The annual celebration honours and recognises the contributions made by women over the previous year.

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Susan Gibbeson Manager Social Development

Tiffany Lee-Shoy Manager Cultural Development

Authorisation: Group Manager Governance and Community Development

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Meeting Date 14 February 2017 Item Number. 8

Report 8. Request for Donation - Community Volunteer Fund SUBJECT: Request for Donation - Community Volunteer Fund

FILE NUMBER: 14/03592

REPORT BY: Desma Ryan, Governance Co-ordinator

RECOMMENDATION:

That Council make a donation of one thousand dollars ($1,000.00) from the Community Volunteer Fund to Smithfield Baptist Church towards the purchase of food for refugee families enrolled at Smithfield Public School and/or living in the Smithfield area.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.

SUMMARY

Smithfield Baptist Church, Smithfield Public School and the Sydney Refugee Team Charity

Written representation has been received from Minister Chris Athavle of Smithfield Baptist Church and Smithfield Public School seeking financial assistance towards the purchase of food for refugee families enrolled at Smithfield Public School and who live in the vicinity of the Smithfield area.

The Church and school have identified refugee families that require assistance in obtaining the basics for daily living. A contribution from Council will go towards the purchase of food supplies eg. rice, oil, bread, milk and fruit from the Food Bank, making most of these families self-sufficient by the end of the year.

Smithfield Baptist Church and Smithfield Public School meet the primary eligibility requirements of the Community Volunteer Fund of a new community program. A donation of $1,000.00 would be appropriate.

Services Committee CSC140217_44 Page 102 Section A

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 8

Connection to Fairfield Local Government Area

Smithfield Baptist Church and Smithfield Public School are both located at Smithfield within the Fairfield LGA.

Declined Applications

No applications have been declined this financial period.

SECTION 356 GRANTS

The proposed donations represent grants under Section 356 of the Local Government Act and as such must be made in accordance with a resolution of Council.

The budget allocated to the Community Volunteer Fund for the 2016/17 financial year is $10,250.00. The proposed payments to be considered from 1 July 2016 include:

Recipient Date of Council Donations to Balance in Resolution be made Scheme 2016/17 2016/17 Starting balance as at 1 July 2016 $10,250.00 John the Baptist Catholic Primary 9 August 2016 $1,000.00 $9,250.00 School Smithfield Baptist Church 28 February 2017 $1,000.00 $8,250.00

Desma Ryan Governance Co-ordinator

Authorisation: Manager Governance and Legal Group Manager Governance and Community Development

Services Committee - 14 February 2017

File Name: CSC140217_44.DOC ***** END OF ITEM 8 *****

Services Committee CSC140217_44 Page 103 Section A

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 9

Report 9. Request for Donation - Mayoral Community Benefit Fund SUBJECT: Request for Donation - Mayoral Community Benefit Fund

FILE NUMBER: 15/00108

REPORT BY: Desma Ryan, Governance Co-ordinator

RECOMMENDATION:

That Council make a donation of one thousand dollars ($1,000.00) from the Mayoral Community Benefit Fund to the Iraqi Australian University Graduates Forum (IAUGF) towards their 2017 Iraqi Cultural Festival.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.

SUMMARY

Iraqi Cultural Festival

Written representation has been received from the Iraqi Australian University Graduates Forum (IAUGF) requesting financial assistance towards their 2017 Cultural Festival being held from May to July 2017.

The IAUGF is a non-profit organisation with a majority of their activities held within the Fairfield LGA.

The purpose of the Festival is to bring together the Iraqi community through art and cultural activities to promote social cohesion and mutual understanding among different Iraqi ethnic and religious groups. There are a variety of activities to cater for all ages and community members, with a majority of events to be held at the Fairfield Museum & Gallery.

The IAUGF meets the primary eligibility requirements of the Mayoral Community Benefit Fund of a worthy cause. A donation of $1000.00 would be appropriate. Services Committee CSC140217_39 Page 104 Section A

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 9

Connection to FCC Local Government Area

The Iraqi Australian University Graduates Forum (IAUGF) is based in Fairfield Heights within the Fairfield Local Government Area.

SECTION 356 GRANTS

The proposed donations represent grants under Section 356 of the Local Government Act and as such must be made in accordance with a resolution of Council.

The budget allocated to the Mayoral Community Benefit Fund for the 2016/17 financial year is $18,740.00 and the following payments have been made since:

Donations to Balance in Date of Council Recipient be made Scheme Resolution 2016/17 2016/17 Starting balance as at 1 July 2016 $18,740.00 HammondCare Foundation – 13 December 2016 $1,000.00 $17,740.00 Braeside Hospital Iraqi Australian University Graduates 28 February 2017 $1,000.00 $16,740.00 Forum

CERTIFICATES OF APPRECIATION

At the time of writing this report, no letters or Certificates of Appreciation had been received from recipients for Council’s donation towards their event or activity.

Desma Ryan Governance Co-ordinator

Authorisation: Manager Governance and Legal Group Manager Governance and Community Development

Services Committee - 14 February 2017

File Name: CSC140217_39.DOC ***** END OF ITEM 9 *****

Services Committee CSC140217_39 Page 105 Section A

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 10

Report 10. Disclosure of Interests Returns for the period ending 30 December 2016 SUBJECT: Disclosure of Interests Returns for the period ending 30 December 2016

FILE NUMBER: 12/03182

REPORT BY: Sonja Drca, Manager Governance and Legal

RECOMMENDATION:

That Council note all newly elected Councillors have lodged Disclosure of Interests Returns in accordance with the requirements of Section 450A of the Local Government Act.

SUPPORTING DOCUMENTS There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.

SUMMARY

The purpose of this report is to table completed Disclosure of Interests Returns received from newly elected Councillors following the September 2016 local government election under the provisions of Section 449 and 450A of the Local Government Act (Act) 1993 and the guidelines produced by the Office of Local Government.

The Act requires all newly elected Councillors to complete and lodge with the City Manager within 3 months after becoming a Councillor, a Section 449(1) Return in which interests must be disclosed.

Fairfield City Council has 6 newly elected Councillors all of whom have lodged their Section 449(1) Return within the prescribed period. Those Councillors who held the position of Councillor as at 30 June 2016 completed a Section 449(3) Return which was tabled at the Services Committee Meeting of 11 October 2016. In addition, they were re- issued a Section 449(1) Return should they wish to make any further amendments.

Services Committee CSC140217_1 Page 106 Section A

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 10

The individual Returns form part of the Disclosure of Interests Register which is a public register within the terms of Schedule 5 to the Government Information (Public Access) Regulation and is available for inspection in accordance with the provisions of Section 52 of the Government Information (Public Access) Act. The Section 449(1) Returns will be tabled and made available at the meeting for inspection by any interested Councillors.

Sonja Drca Manager Governance and Legal

Authorisation: Group Manager Governance and Community Development

Services Committee - 14 February 2017

File Name: CSC140217_1.DOC ***** END OF ITEM 10 *****

Services Committee CSC140217_1 Page 107 Section A

Services Committee

SECTION B

‘Matters submitted to the Committee for decision subject to the right of referral’

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 12

Report 12. Deed for Telecommunication Facility at Parkes Reserve, 2A Togil Street Canley Vale Related Parties: Optus Mobile Pty Ltd SUBJECT: Deed for Telecommunication Facility at Parkes Reserve, 2A Togil Street Canley Vale Related Parties: Optus Mobile Pty Ltd

FILE NUMBER: 16/00640

REPORT BY: Michael Griggs, Asset Manager (Property)

RECOMMENDATION:

That:

1. Council agree to enter into a Deed with Optus Mobile Pty Ltd for a telecommunications facility at Parkes Reserve Canley Vale on the Terms and Conditions outlined in the report.

2. The City Manager or his nominated delegate be authorised to execute the Deed and any associated documents related to this matter to certify its decision to enter into a Deed and enable completion of this matter.

3. The Land/Lease Register and financial records be updated.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

Under the Telecommunications Act 1997, Carriers such as Optus have the right to install and operate telecommunication facilities on private land. These carriers often seek Council’s consent to place the telecommunication facilities on public spaces such as parks in order to minimise the impact of the facility on nearby residents. As owners of the land Council is entitled to seek compensation.

Services Committee CSC140217_43 Page 114 Section B - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 12

This report seeks approval to enter into a Deed with Optus Mobile Pty Ltd (Optus) for a proposed telecommunication facility within Parkes Reserve, Canley Vale.

DISCUSSION

Commercial Terms

It is recommended that Council agree to enter into a Deed with Optus on the following commercial terms:

Item Commercial Terms Start Date As agreed between the parties subject to the occupation date for the facility Term 10 Years Commencing Compensation $25,000.00 + GST per annum Compensation Reviews Annual increases by 3% Legal Fees Payable by tenant Maintenance switch A switch is to be installed on the telecommunication equipment that allows Council to maintain its sports field lighting as required.

Whilst the location of the installation on Councils current floodlight pole is not considered ideal, Optus have advised that this location meets its communication requirements and that no alternative site is appropriate. For this reason it has been stipulated that Optus provide a maintenance switch to enable Council to service its floodlight globes in a timelier manner than is currently experienced when a telecommunications carrier co-locates on a Council owned asset.

Public Notification and Assessment

The proposal has been notified to the surrounding residents for 14 days as part of the Development Application. The regular hirers of the sports field were also contacted and given an opportunity to comment on the proposed telecommunication installation. None of the sports groups responded to Council with an objection to the proposed installation. Some residents provided comments to Council and these comments were considered as part of the Development Approval process.

The Telecommunications Act 1997 allows Carriers to install infrastructure on public land and does not require any public notification.

Council received submissions from the public regarding the proposed telecommunications tower that expressed concerns regarding the visual amenity of the tower. The proposed tower will be located behind trees growing on the boundary of the site, with these trees being over 20 metres in height. These trees will provide significant screening of the tower for the surrounding residential properties and so the visual impact of the proposed development will be minimised.

Services Committee CSC140217_43 Page 115 Section B - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 12

Additionally, the proposed tower is located towards the centre of the site and the park is not bounded by residential development on all sides. This further reduces the visual impact on the surrounding area.

Approval for this structure has been granted under DA 559.1/2016.

Location

CONCLUSION

It is recommended that Council complete the Deed with Optus Mobile Pty Limited for the occupation of this site. The installation of this site is important for the ongoing provision of telecommunication services to nearby residents and it will provide an ongoing income stream for Council.

Services Committee CSC140217_43 Page 116 Section B - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 12

Michael Griggs Asset Manager (Property)

Authorisation: Manager Asset Management Acting Director Community Outcomes

Services Committee - 14 February 2017

File Name: CSC140217_43.DOC ***** END OF ITEM 12 *****

Services Committee CSC140217_43 Page 117 Section B - Property

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 13

Report 13. Australian Local Government Women's Association NSW - Annual Conference SUBJECT: Australian Local Government Women's Association NSW - Annual Conference

FILE NUMBER: 17/02068

REPORT BY: Desma Ryan, Governance Co-ordinator

RECOMMENDATION:

That any Councillors interested in attending the 2017 Australian Local Government Women's Association NSW Annual Conference being held at Penrith from Thursday 4 to Saturday 6 May 2017, be appointed.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.

SUMMARY

Australian Local Government Women’s Association (ALGWA) NSW

The NSW Branch of the ALGWA was founded in 1951 and is a peak representative body for women who are in any way involved or interested in local government.

The ALGWA NSW aims to:

 assist furthering women’s knowledge and understanding of the function of local government.  protect and enhance the interests and rights of women in local government.  take action in relation to any subject or activity of particular interest to women affecting local governing bodies and/or local government legislation.  act in an advisory capacity to intending women candidates for local government elections, and  encourage women into professional careers in local government.

Services Committee CSC140217_45 Page 118 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 13

2017 Annual Conference

Correspondence has been received from ALGWA NSW advising that the Annual Conference will be held from Thursday 4 to Saturday 6 May 2017 at Penrith Panthers Conference Centre.

Each year this conference attracts over 150 councillors, local government leaders and professionals from across NSW. The conference provides an opportunity for delegates to exchange ideas, network, debate and engage in cross-council collaboration on issues affecting women in local government.

At the time of compiling this report, no Program or registration costs were available.

The Director Corporate Governance, Amanda Spalding is a member of the ALGWA NSW and has been nominated as the staff representative to attend the Conference. The purpose of this report is to request Councillor nominations.

Accommodation

As the conference venue is within the Sydney metropolitan area, there are no accommodation costs associated with this conference.

Travel

A council vehicle can be arranged for those Councillors attending the Conference. Alternatively, travel expenses can be reimbursed in accordance with Council’s Councillors’ Fees, Expenses & Facilities Policy.

Desma Ryan Governance Co-ordinator

Authorisation: Manager Governance and Legal Group Manager Governance and Community Development

Services Committee - 14 February 2017

File Name: CSC140217_45.DOC ***** END OF ITEM 13 *****

Services Committee CSC140217_45 Page 119 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 14

Report 14. Financial Hardship Policy SUBJECT: Financial Hardship Policy

FILE NUMBER: 09/02882

REPORT BY: Fred Lloyd, Manager Financial Operations

RECOMMENDATION:

That the Financial Hardship Policy be adopted.

SUPPORTING DOCUMENTS:

AT-A Financial Hardship Policy 8 Pages

CITY PLAN

This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.

SUMMARY

The Financial Hardship Policy deals with ratepayers who are experiencing genuine financial hardship with the payment of their rates and charges. It is designed to assist those ratepayers in meeting their commitments. The policy generally applies to pensioners and other ratepayers that are eligible for Centrelink benefits. The policy fulfils the statutory requirements under the Local Government Act 1993 with its ability to provide financial hardship limited by that Act. While up to 2% of ratepayers enter into repayment plans with Council very little use is made of the other financial hardship options.

In December 2015, the NSW Government announced it would abolish the insurance – based Emergency Services Levy (ESL) and replace the revenue it generates with an Emergency Services Property Levy (ESPL) from 1 July 2017.

The ESPL will be an additional tax to pay for marginal members of the community who in the past may not have been able to afford property insurance. The ESPL will be shown separately on the rates notice as The New South Wales Government Emergency Services Property Levy.

Services Committee CSC140217_28 Page 120 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 14

As these proposed changes are implemented and the impacts are understood, future amendments to this policy may become necessary that are not able to be properly assessed and included at this time.

As part of the review process Council’s Financial Hardship Policy is now provided to Council for adoption.

Council adopted the Policy on 11 February 2014 with a further review to be undertaken in February 2017 or earlier if the policy was affected by a change in legislation.

That further review has now been undertaken. As a result of the review, no changes are recommended with the only alteration to the current policy being a new review date of February 2021.

Fred Lloyd Manager Financial Operations

Authorisation: Acting Director Community Outcomes

Services Committee - 14 February 2017

File Name: CSC140217_28.DOC ***** END OF ITEM 14 *****

Services Committee CSC140217_28 Page 121 Section B

ATTACHMENT A Item: 14 Financial Hardship Policy

Financial Hardship Policy

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SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 15

Report 15. Asset Management Divisional Report - Property Development Fund SUBJECT: Asset Management Divisional Report - Property Development Fund

FILE NUMBER: 15/20025

REPORT BY: Hao Dang, Property Development & Services Officer

RECOMMENDATION:

That the report be received and noted.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

Asset Management Division

The Property Development Fund (PDF) is administered within Councils Asset Management Division. The service provides Council with a self-funded Property Development Fund (investment portfolio) for the purpose of generating additional revenue through entrepreneurial real estate activities and re-investing funds back into the community.

Purpose

This report provides a brief update about the progress of property development projects currently associated with the Property Development Fund (PDF).

Subdivision of 45-49 Diamond Crescent, Bonnyrigg There is 1 lot remaining for sale and it is being marketed by a local agent. It is anticipated to be sold prior to 2016/17 financial year, which will complete this project.

Services Committee CSC140217_7 Page 130 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 15

Subdivision of 117a Wetherill Street, Wetherill Park The Development Application (DA) is currently under assessment. Council’s Development Planning unit has requested further contamination testing to be carried out onsite in order to complete the assessment.

This testing is currently being contracted and is expected to be completed by end March 2017.

Subdivision of 65 The Avenue, Canley Vale It was previously reported to Council that the sewer carrier dissecting part of the subject property would result in the loss of 3-4 of the potential lots. Discussions are currently being held with the current tenant of the building to inform commercial options for the site.

A report advising Council of the highest and best use for the subject site will be submitted to the April 2017 Council meeting.

Dutton Plaza Cabramatta Refer to the Dutton Plaza – Leasing and Tenancy update within this Services Committee agenda as well as information provided in relation to the construction of the building provided in the Major Projects Divisional report.

Future Property Development Fund (PDF) Project Proposals Investigations are ongoing to identify the next development opportunities for the consideration of Council. The projects that are presented will be capable of generating additional revenue to Council.

It is anticipated that these property development proposals will presented to Council by June 2017.

Hao Dang Property Development & Services Officer

Authorisation: Acting Director Community Outcomes Manager Asset Management

Services Committee - 14 February 2017

File Name: CSC140217_7.DOC ***** END OF ITEM 15 ***** Services Committee CSC140217_7 Page 131 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 16

Report 16. Asset Management Divisional Report - Civil and Built SUBJECT: Asset Management Divisional Report - Civil and Built

FILE NUMBER: 15/20025

REPORT BY: Zahid Hassan, Asset Manager (Civil and Built)

RECOMMENDATION:

That the report be received and noted.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

The Civil and Built Asset Management Division provides services to maintain community infrastructure assets to an agreed standard by undertaking condition inspections to program required maintenance and renewal works. The Division also manages customer applications for permits including road opening and vehicular crossings (driveways). Engineers respond to customer service requests relating to drainage, road and footpath assets.

Purpose

This report provides an update with reference to Councils Operational Plan and highlights the activities that have been undertaken within the last quarter, October – December 2016.

Asset Management

Council’s Civil and Built Division continues to undertake all of the condition assessments which inform its Asset Management Plans and the development of maintenance and renewal programs.

Services Committee CSC140217_6 Page 132 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 16

Building Asset Renewal Program

Capital Project Project Name Suburb Project No. Expenditure Status Childcare Centres MPBAR1701 Delayed Marlborough Street – fit out Smithfield $37,545

MPBAR1702 Completed in Bonnyrigg Bonnyrigg Heights – fit out $20,000 Heights Quarter 1

MPBAR1703 Cabramatta – fit out Cabramatta $8,280 Completed MPBAR1704 Edensor Janice Croscio – outdoor area $69,175 Delayed Park Leisure Centres MPBAR1705 Fairfield Leisure Centre Fairfield $232,380 Progressing MPBAR1706 Completed in Prairiewood Leisure Centre Prairiewood $119,000 Quarter 1

MPBAR1730 Prairiewood Leisure Centre – $560,000 Progressing roof MPBAR1707 Leisure Pool Plant & Equipment $298,620 Progressing Centres Showground MBAR1708 Fairfield Showground Prairiewood $200,000 Progressing Community Hall/Centre MPBAR1709 Edensor Park Community Edensor $30,000 Progressing Centre Park MPBAR1710 Fairfield School of Arts Fairfield $16,290 Progressing MPBAR1711 Completed in Cabramatta Community Centre Cabramatta $35,000 Quarter 1

MPBAR1712 Bonnyrigg Youth & Community Bonnyrigg $21,305 Progressing Centre MPBAR1713 Fairfield Hall Fairfield $70,000 Progressing MPBAR1714 Wetherill Wetherill Park Hall $70,000 Progressing Park MPBAR1727 Cabramatta Community Centre $15,000 Cabramatta Delayed – outdoor area grant Sportsfields and Park Buildings MPBAR1715 St Johns St Johns Park Tennis Court $82,244 Progressing Park MPBAR1716 Completed in Edensor Allambie Park Amenity Building $23,500 Quarter 1 Park

MPBAR1717 Knight Park 1 & 2 Yennora $25,410 Completed MPBAR1718 Knight Park 3 Yennora $15,130 Completed MPBAR1719 Knight Park 5 Yennora $13,860 Completed Town Centre Renewal MPBAR1721 Canley Heights - fountain Canley Hgts $30,000 Delayed

Services Committee CSC140217_6 Page 133 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 16

Capital Project Project Name Suburb Project No. Expenditure Status MPBAR1722 Nelson Multi-deck Car Park Fairfield $30,000 Delayed Council Service Centres MPBAR1723 Administration Building Wakeley $16,665 Completed MPBAR1724 Depot – fit out Canley Vale $12,375 Completed MPBAR1725 $166,468 VARIOUS/DESIGN FOR Various Progressing BUILDINGS

MPBAR1726 $12,000 Bonnyrigg Community Services Bonnyrigg Completed Grant MPBAR1728 Wetherill $33,000 Wetherill Park Service Centre Progressing Park Grant MPBAR1729 239 Sackville Street Canley Vale Grant Delayed SRV

Childcare MPSRVCBU1 Greenfield Greenfield Park – fit out $57,759 Delayed 701 Park MPSRVCBU1 Fairfield Tasman Parade – fit out $35,100 Completed 702 West MPSRVCBU1 Wetherill Park – fit out Prairiewood $45,000 Completed 703 SRV Leisure Centres MPSRVCBU1 Prairiewood Leisure Centre Prairiewood $113,440 Delayed 704 MPSRVCBU1 Fairfield Leisure Centre Fairfield $232,380 Progressing 705 MPSRVCBU1 Fairfield Leisure Centre Fairfield $32,340 706 SRV Libraries MPSRVCBU1 Whitlam Library - mechanical Cabramatta $450,575 Delayed 707 MPSRVCBU1 Bonnyrigg Library – fit out Bonnyrigg $60,000 Completed 708 SRV Community Centres/Halls MPSRVCBU1 Smithfield Youth & Community Smithfield $49,327 Progressing 709 Centre MPSRVCBU1 Edensor Park Community Edensor $25,000 Progressing 710 Centre Park MPSRVCBU1 Bossley Park Community Hall Bossley Park $37,000 Completed 711 MPSRVCBU1 712 Fairfield Senior Citizens Centre Fairfield $82,163 Progressing

MPSRVCBU1 Cabramatta Community Centre Cabramatta $200,000 Progressing 713 Replacement Air Conditioning

Services Committee CSC140217_6 Page 134 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 16

Capital Project Project Name Suburb Project No. Expenditure Status

MPSRVCBU1 Arthur West Community Centre Cabramatta $47,286 Progressing 714 MPSRVCBU1 Canley Heights Community Canley $10,000 Completed 715 Centre Heights SRV Museum MOSRVCBU1 Fairfield Museum Smithfield $65,010 Delayed 716 SRV Council Customer Service MPSRVCBU1 Administration Building Wakeley $60,000 Progressing 717

Emergency

Asset Failure MPEAF1701 Horsley Park stormwater drain Horsley Park Progressing MPEAF1701 Fisher Street Multi-Deck Car Progressing Park – lift vandalism

GRANTS

GRANTS External $9,228 – NSW Govt (CBP) Fairfield Community Service $9,228 – Centre Fairfield Completed Community

First Step contribution

Road Rehabilitation Program

Pavement designs are continuing for 2016/2017 Road Rehabilitation Program. Construction works have been completed on the following roads

MPRR1701 Abbotsbury - Dalbertis Street - from Province Street to Rooney Avenue MPRR1702 Abbotsbury - Falmer Street - from house number 14 to Begovich Crescent MPRR1703 Abbbotsbury - Hickey Close - from Heysen Street to Cul-De-Sac MPRR1704 Abbotsbury - Nerli Street - from Waterhouse to house number 5 MPRR1705 Abbotsbury - Sibley Close - from Waterhouse Street to Cul-De-Sac MPRR1706 Abbotsbury - Westall Close - from Waterhouse Street to Cul-De-Sac SSAMC1714 Abbotsbury - Waterhouse Street – from Heysen Street and Rooney Avenue MPRR1709 Bonnyrigg - Bimbi Place to cul-de-sac MPRR1710 Bonnyrigg - Eloura Place - from Holdin Street to Cul-De-Sac MPRR1711 Bonnyrigg - Kempt Street - from Thesiger Road to Montgomery Road Services Committee CSC140217_6 Page 135 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 16

MPRR1713 Bonnyrigg - Nicholas Close - from Rayner Place to Cul-De-Sac MPRR1714 Bonnyrigg - Rayner Place - from Wellard Place to Cul-De-Sac MPRR1716 Bonnyrigg Heights - Bizet Place - from Handel Street to Cul-de-Sac MPRR1717 Bonnyrigg Heights-Garland Crescent- from Marley Cres.to Mount Street MPRR1718 Bonnyrigg Heights - Handel Street - from Bach Place to Aplin Road MPRR1719 Bonnyrigg Heights - Mozart Place - from Dowland Street to Hayden Place MPRRP1701 Bonnyrigg Heights – Dowland Street from Aplin Road to Wilson Road

Reconstruction of kerb and gutter works have been completed on the following section of roads:

SRV Roads, Kerbs and Gutters Renewal/Upgrade

MPSRVRKG1701 – Cabramatta Reconstruction of kerb and gutter – Both sides of Hughes Street - Coventry Road to Gladstone Street - left side kerb and gutter MPSRVRKG1702/3 – Cabramatta Reconstruction of kerb and gutter – Both sides of Hughes Street - Gladstone Street to Huber Avenue MPSRVRKG1730 – Canley Vale Reconstruction of kerb and gutter and asphalt works – Both sides of Vincent Crescent - Togil Street to Togil Street MPSRVRKG1736 – St Johns Park Reconstruction of kerb and gutter – Left side of Gumdale Avenue - Carina Place to Herston Road MPSRVRKG1737 – St Johns Park Reconstruction of kerb and gutter – Left side of Gumdale Avenue - Brisbane Road to Carina Place

The works have commenced on the following locations:

MPSRVRKG1729 - Canley Heights Prince Street - from Salisbury Street to Gladstone Street MPSRVRKG1727 - Canley Heights Chandos Street - from Queen Street to Prince Street and at: Abbotsbury - Koala Way - from Abbotsbury Drive to house numbers 75-87 Bonnyrigg - Townview Road - from Garden Place to Wakelin Ave Cabramatta West - Deller Avenue - from Spooner Avenue to Wilco Avenue Greenfield Park - Mimosa Road - from Greenfield Road to Cheyenne Road

Services Committee CSC140217_6 Page 136 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 16

Completed Road Rehabilitation Project Dowland Street between Aplin Road and Wilson Road

Completed Road Rehabilitation Project Waterhouse Street - from Heysen St and Rooney Avenue

Footpath Replacement Program

Footpath replacement works have been completed on the following roads:

MPFRP1701 – Bonnyrigg - Amaroo Street - Both sides from Brown Rd to Lalich Ave MPFRP1704 – Bonnyrigg - Tarlington Parade - from Bonnyrigg Rd to Bradfield Cres MPFRP1707 – Cabramatta - Cumberland Street - Both sides from Liverpool St MPFRP1708 – Cabramatta - Acacia Street - Both sides - Cabramatta Rd West to Bolivia MPFRP1710 – Wetherill Park - Lily Street - Both sides - Shakespeare St to The Horsley Dr MPFRP1711 – Wetherill Park - Shakespeare Street - Left side from Lily St to Rossetti St MPFRP1712 – Wetherill Park - Shakespeare Street - Both sides - Rossetti St to Emerson MPFRP1713 – Wetherill Park - Marlowe Street - Both sides from Wordsworth St to Campion St Services Committee CSC140217_6 Page 137 Section B

SERVICES COMMITTEE

Meeting Date 14 February 2017 Item Number. 16

New Footpath Construction Program

New Footpath construction works have been completed on the following roads:

MPNFC1701 – Abbotsbury - Martens Place - Left side from Abbotsbury from Waterhouse St to Cul-De-Sac Sulman Road - Left side from Sydney Luker Rd to Satara Ave MPNFC1708 – Carramar - Hilwa Street - Right from Kamira Ave to Cul-De-Sac MPNFC1709 – Carramar - Wilcock Street - Left side from Mitchel St to Cul-De-Sac MPNFC1712 – Fairfield Heights - Stanbrook Street - Left side from The Boulevarde to Marlborough St MPNFC1714 – Mt Pritchard - Rachel Street - Laneway extension from House Number 15 to House Number 18 MPNFC1716 – Old Guildford - Shackel Street - Right side from Railway Pde to Broughton MPNFC1717 – Smithfield - Eton Street - Left side from Marlborough St to Granville St MPNFC1718 – Smithfield - Benelong Avenue - Right side from Dublin St to Bourke Rd MPNFC1718 – Wakeley - Tenella Street - Left side from Avoca Rd to Cul-De-Sac (LHS) MPNFC1720 – Wetherill Park - The Horsley Drive - Left side from HN.1179 to Lily St

Driveway Inspections July 2016 – October 2016 October 2016 – December 2016 Formwork Inspections 137 126 Applications/Levels 223 133 Service Requests 6 19

Kerb and Gutter bonds July 2016 – October 2016 October 2016 – December 2016 Bond release 128 99

Restorations by City Works July 2016 – October 2016 October 2016 – December 2016

Concrete Restoration Jobs Work list have been 20 prepared for quotation Asphalt Restorations Jobs Work list have been 1 prepared for quotation

Road Opening and Road Occupancy Applications July 2016 – October 2016 October 2016 – December 2016

Road Occupancy permit 21 14 Road Opening permit 53 40

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Meeting Date 14 February 2017 Item Number. 16

Land Access Notification From Utility Companies July 2016 – October 2016 October 2016 – December 2016 Land Access notification 137 127

Drainage Asset Maintenance and Renewal

The Asset Management Civil and Built Division in conjunction with City Works has continued to carry out maintenance and repairs to the stormwater drainage system within the Fairfield LGA.

The following locations of the SRV Drainage Works (stormwater pit lintel renewal) have been completed: -

No. Street Name with House Number Suburb MPSRVDU1703 46 Vincent Crescent Canley Vale MPSRVDU1710 26 Cambewarra Street Fairfield Heights MPSRVDU1711 33 Evans Street Fairfield Heights MPSRVDU1712 1 Froome Street Fairfield Heights MPSRVDU1713 40 Kambala Crescent Fairfield West MPSRVDU1714 1 Kimberley Crescent Fairfield Heights MPSRVDU1715 201 Polding Street Fairfield Heights MPSRVDU1716 142 Hamilton Road Fairfield West MPSRVDU1717 11 Jordan Street Fairfield West MPSRVDU1718 13 Jordan Street (on Pera Place) Fairfield West MPSRVDU1728 2 Pera Place Fairfield West MPSRVDU1729 2 Sirius Street (on Norfolk Street) Fairfield West MPSRVDU1730 Opposite 1 Sirius Street Fairfield West MPSRVDU1736 14 Bushells Place Wetherill Park MPSRVDU1737 Opposite 1040 Canley Vale Road Wetherill Park MPSRVDU1738 Opposite 19 Daniel Street Wetherill Park MPSRVDU1739 Opposite 5 Newton Rd Wetherill Park MPSRVDU1740 61 Newton Rd Wetherill Park MPSRVDU1741 117 Newton Rd Wetherill Park MPSRVDU1742 25 Sleigh Pl Wetherill Park MPSRVDU1743 6 Sleigh Pl Wetherill Park MPSRVDU1744 464 Victoria St Wetherill Park MPSRVDU1745 490 Victoria St Wetherill Park MPSRVDU17146 492 Victoria St Wetherill Park

Some of the maintenance projects completed in this quarter are provided below:

 Pipe joint repair works are in progress – Beale Crescent Fairfield West, pipe between pit asset numbers S/590/70 and S/590/60 – Work completed  Pipe Joint repair Works –44 Ace Avenue, Fairfield pipe between Pit 1(J/10/10) - Headwall opening – Work completed

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Meeting Date 14 February 2017 Item Number. 16

Zahid Hassan Asset Manager (Civil and Built)

Authorisation: Manager Asset Management Acting Director Community Outcomes

Services Committee - 14 February 2017

File Name: CSC140217_6.DOC ***** END OF ITEM 16 *****

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Meeting Date 14 February 2017 Item Number. 17

Report 17. Asset Management Divisional Report - Open Space and Facilities SUBJECT: Asset Management Divisional Report - Open Space and Facilities

FILE NUMBER: 15/20025

REPORT BY: David Smith, Open Space Coordinator

RECOMMENDATION:

That the report be received and noted.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

The Open Space Asset Management Division provides services to ensure that Council’s parks, playgrounds, sports fields, trees and public toilets are maintained upgraded and that customer requests for service are completed.

Purpose

This report provides an update with reference to Council’s Operational Plan and highlights the activities that have been undertaken within the second quarter October – December 2016.

Asset Management

2016/2017 Capital Works

The following forms a summary of capital works projects which have been completed and are due for completion in the 2016/17 financial year. These projects will be capitalised and the ongoing allocation of funds required for operation and maintenance captured in the Open Space Asset Management Plan.

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Capital Project Project/Assets class Suburb Project No. Expenditure Status Assets Renewal/Upgrade $120k MPOSAR Sportsfield Lighting Upgrade – $120,000.00 1604 Terone, Endeavour, Horsley 95% Various (Operational Park, Cabravale Park, Wakeley Construction Plan) Dog Park OPEN $400k SPACE Special Rate Variation MPSRVOS Nelson Park $60,000.00 1601 Project: Fairfield (Operational Completed Playground Renewal Plan) MPSRVOS Equity Place $105,000.00 1602 Project: Canley Vale (Operational Completed Playground Renewal Plan) MPSRVOS Prout Park $105,000.00 Mount 1603 Project: (Operational Completed Pritchard Playground Renewal Plan) MPSRVOS Joe Broad Reserve $130,000.00 Mount 95% 1604 Project: (Operational Pritchard Construction Irrigation Installation Plan) PARK Special Rate Variation $60k FRONTAGES MPSRVLPF Terone Park Cabramatta $30,000.00 In Progress 1602 Upgrade Park Frontage West -CF1N16312 -MPSRVLPF- Phar Lap/Cabravale Memorial $30,000.00 95% 1502 Canley Vale and Hackett Various (Op. Plan) Construction -MPSRVLPF - Upgrade Park Frontage 1604 SPORTS Special Rate Variation $658k UPGRADES MPSRVSG Stage 1 1602 $317,000.00 completed St Johns Park – Tennis Court & St Johns (Operational surrounds upgrade Park Plan) Stage 2 Design MPSRVSG Rosford Reserve – Stage 1 $241,000.00 1603 Sportsfield Lighting Smithfield (Operational Completed

Plan)

MPSRVSG $100,000.00 Open Space – design 1604 Various (Operational As required preparation Plan)

COMMUNITY WELLBEING

IN16305 Wilson Park – new park, with Exeloo, outdoor fitness & dog Bonnyrigg $893,710.00 Completed park Heights

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Capital Project Project/Assets class Suburb Project No. Expenditure Status IN16308 Wilson Park – Circuit Walking Bonnyrigg $100,000.00 Completed Path Heights GRANT SUPPLEMENTED

PROJECTS IN16366 Lansvale Park – Better Boating Lansvale $40,000.00 Design Phase Applications FLCA – Cricket Wicket at Completed to Canley Vale Supported Adams Park invoice grants Fairfield $60,000.00 FLCA – Cricket Wicket at Avery West Park

Electorate Location Grant Proposal Description Grant Council Funding Funding Fowler Bosnjak Park IN17308 – Circuit walking path $20,000.0 95% Including outdoor fitness 0 Construction Edensor Park equipment component. Advised grant in full Fowler Cabravale MM – Resurface and upgrade the $20,000.0 Memorial Park existing basketball court. 0 95% TBA Construction Cabramatta Fowler Bonnyrigg Town IN15282 – Resurface and upgrade $20,000.0 95% Park the existing basketball court. 0 Construction Bonnyrigg Advised grant in full McMahon Fairfield Park IN16369 – Install seating to the $20,000.0 95% baseball field – Grant funds 0 Construction Fairfield Match with Obstacle Course – Advised $733,000.00 grant = $11,578 McMahon Brenan Park MPSRVSG1601 – Fitness $20,000.0 95% equipment – Grant funds 0 Construction Smithfield Match with existing project - Advised $342,000 grant in full McMahon Emerson Park IN16365 – Convert one tennis $20,000.0 95% court to futsal. 0 Construction Wetherill Park Match with Emerson upgrade – Advised completed - $78,385.00 grant in full

Capital Project Project/Assets class Suburb Project No. Expenditure Status Assets Renewal/Upgrade $619k MPOSAR Powhatan Park – Sportsfield Greenfield 95% $300,000 1701 building Park Construction MPOSAR 95% Garbage Bin Enclosures Various $30,000 1702 Construction MPOSAR Fence replacement to 95% City Wide $50,000 1703 specification at sportsfields Construction Services Committee CSC140217_5 Page 143 Section B

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MPOSAR Park and Sportsfield naming 95% City Wide $10,000 1704 sign renewal Construction MPOSAR Endeavour Reserve – cricket Fairfield $30,000 50% 1705 wickets West Construction

MPOSAR $60,000 plus 95% Basketball re-surfacing Various 1706 grants $59k Construction MPOSAR Edensor Allambie Reserve $120,000 In design 1707 Park Assets Renewal/Upgrade $250k Field Sportsfields – restoration of Various $250,000.00 In Progress Restoration playing fields annual works OPEN $460k SPACE Special Rate Variation MPSRVOS Horsley Park 95% 1701 Project: Horsley Park $150,000 Construction Upgrade to disabled toilet MPSRVOS Peterlee Park Canley $100,000 1702 Project: Completed Heights Playground Renewal MPSRVOS Hamilton Grove 1703 Project: Villawood $110,000 Completed Playground Renewal MPSRVOS Glen Logan Park 1704 Project: Bossley Park $100,000 Completed Playground Renewal PARK Special Rate Variation $135k FRONTAGES MPSRVLPF $65,000 Brenan Park – banner sites Smithfield Completed 1701 MPSRVLPF Avoca Road – Reflection Bonnyrigg 95% 1702 Garden and frontage $35,000 Heights Construction landscaping MPSRVLPF Makepeace Fairfield $35,000 In Progress 1703 SPORTS Special Rate Variation $1million UPGRADES MPSGSRVSG 10% Rosford Reserve – Stage 1 Smithfield 1701 $400,000 Construction MPSRVSG Fairfield 95% 1702 Endeavour Sports Park - middle $300,000 West Construction

MPSRVSG 95% Adams Park – upgrade building Canley Vale $300,000 1703 Construction

COMMUNITY WELLBEING

IN17396 Banner Sites Maintenance City Wide $25,000 In Progress IN17308 Circuit Walking Path – Bosnjak Edensor 95% $350,000 Park Park Construction IN17497 Cabravale Park – Flying Fox Cabramatta $74,200 Completed

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Meeting Date 14 February 2017 Item Number. 17

MPCFP1702 Various $25,000 – Defibrillators and CCTV $150,000 In Progress completed defibrillators MPCFP1704 In Progress Intersection Beautification Various $70,000

TREES Street Tree Planting IN17173 Street Tree Planting Completed Various $20,000.00 (Bonnyrigg/Bossley Park/Fairfield)

TOTAL 42 Projects – 11 completed

Construction Project Highlights

Terone Park – Proposed Installation of Floodlights and new pole (new asset)

To meet increasing demand for training facilities, Terone Park will be receiving an additional 20m steel pole with 2 floodlights. This responds to an identified need to provide adequate lighting for night training on the mini soccer fields located east of the amenity building.

The new light will be coordinated to turn on and off the same time as the existing lights and will enable Council to add this sportsfield to its inventory of sportsfields for hire.

Proposed installation date will be late January to early February 2017.

Photo 1 – Terone Park

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Meeting Date 14 February 2017 Item Number. 17

St Johns Park & Emerson Tennis Centres

Upgrade work at St Johns Park Tennis Courts has commenced with the re-surfacing of all 4 courts completed.

The hirers have provided positive feedback to Council that they are very happy with the courts. Council still has to complete minor works associated with the fence and seating which will be completed during February 2017. Installation of Exercise Equipment and connecting paths is anticipated to be completed in quarter 4.

Upgrade work is also continuing at Emerson Tennis Courts where Court One has been reconfigured into a Futsal Court. The external fences and gates have been re-enforced and the court marked out for Futsal.

The upgraded work is to be completed by installation of a large art-work which is designed to give users an impression of playing within a grandstand of fans.

Bookings for this exciting new facility will commence early in 2017.

Photo 2: Futsal Court design

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Meeting Date 14 February 2017 Item Number. 17

Powhatan Park

Due to a fire at the Powhatan Park on 10 July 2016 the building work to renew the amenities building moved forward in the 2016/17 schedule. As this work commenced earlier than anticipated the work is now at practical completion and is expected to be finalised and handed over early 2017.

The winter hirers AC United have advised Council Officers that they are delighted with the work completed to date.

Other Sportsfields Upgrades

Programmed renewal work to the amenities building at Adams Park and Endeavour Sports Park (middle building) is progressing. Renewal work for upgrades to the kitchens at Knight Park 1, 3 & 5 has been completed.

Sportsfield Utilisation

Sportsfield Applications for the 2017/2018 Winter Season have been received with the Allocations Panel scheduled for 17 February 2017. Council always strives to accommodate all requests for sportsfields.

Sports and Recreation Advisory Group

The next meeting of Council’s Sports and Recreation Group is on Monday 13 February 2017, with representatives from netball, rugby league, soccer, baseball, cycling, basketball, and the NSW Office of Sport invited.

Items scheduled for discussion at the meeting include promotion of Councils 2017/2018 Operational Plan for sports facilities, input to Council’s submission to the South West Sydney District Plan and information about Sports Community’s Club Spot which is an online resource for sports club committees.

Western Sydney Academy of Sport – Councillor Representation

Following the nomination at the 26 September 2016 meeting of Council of Councillor Azzo, Councillor Khoshaba, Councillor Molluso and Council Saliba to represent Fairfield City Council on the Western Sydney Academy of Sport (WSAS) Forum, Councillor’s had an opportunity to express and interest in being on the WSAS Board of Directors.

Councillor Molluso has indicated interest in this role. Appointments of 3 Local Government representatives to the WSAS Board of Directors are made from the WSAS Forum, and are for a minimum period of 12 months with the possibility of renewal / extension based on re- nomination.

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Meeting Date 14 February 2017 Item Number. 17

Sport NSW Membership

Council has undertaken Local Government Membership with Sport NSW, which is a peak body for sport in the state. Sport NSW exists to promote, strengthen and advocate for the sport sector so that more people and communities in NSW enjoy the significant benefits sport and active recreation provides.

Through this membership, Council and Sport NSW can work together and better support the local sport and recreation sector through participation initiatives, offering community education sessions and workshops, community strategic planning processes and advocating for improved sporting outcomes. An example of this work may be the promotion of more participation by women in organised local sport.

Joint Use Partnerships

Council has been approached by the NSW State Government Department of Education and Communities to promote a new initiative known as Joint Use Partnerships which is a planning mechanism for local government and the NSW Department of Education to work together on the delivery of capital works where there might be increased benefits to the community by working together on infrastructure projects.

The Department of Education has not advised any time limits to this opportunity. The process requires that Council identify proposed capital work projects that might align with Department of Education interests. Projects may include sportsfields, arts centres and community halls and be works proposed on either NSW State Government land or that under the control of Council.

Progression of projects requires both parties to enter into a Memorandum of Understanding, followed by the development of a project brief which then requires a legal agreement on the roles and responsibilities of each party. Council Officers will continue to review projects to identify if any opportunities arise that might deliver better community outcomes through a joint partnership with the Department of Education.

Public Toilets

Fairfield City Council provides a range of public toilet facilities for community use. This includes public toilets that are open 24/7 which are available at 8 parks, disabled toilets accessible through the Master Locksmith Access Key (MLAK) system available at a range of sporting grounds and automated public toilets in the Town Centres.

The table below provides a month snapshot of the use and maintenance of the automated (Exeloo) public toilets available in Town Centres and including the addition of the multi- deck Car Parks at Nelson Street and Downey Lane in the Fairfield Town Centre and at Fisher Street in the Cabramatta Town Centre. Councils Exeloos’ continue to provide a high quality service and are extremely well utilised at each site.

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Total Average Serviced Auto Hands Exeloo Usage Statistics Uses Daily Use (i.e clean) Wash washed Month Dec Dec Dec Dec Dec Fisher Street Car Park – 1125 37.5 11 86 69.4% Cabramatta Canley Heights Town Centre 3342 55.7 64 121 37.2% (2 cubicles) ** Data cumulated Fairfield Town Centre 3296 109.9 28 121 56.2% Downey Lane Car Park - 2843 94.8 21 110 26.8% Fairfield Nelson Street Car Park - 978 32.6 N/A 48 56.6% Fairfield Fairfield Heights Town 1284 51.4 26 54 52.4% Centre *Nov  Data for Wilson Park Exeloo - will be available soon

Graffiti Prevention and Removal

Since August 2010, Fairfield Council has been collecting data about graffiti crime in the Fairfield Local Government Area (LGA).

The information that is captured is logged through the Australian Graffiti Register website and made available to the NSW Police through their Local Area Command. The main type of graffiti captured continues to be “tags” with the majority of vandalism identified on Council’s assets such as park amenities /sports fields and on park signs. All graffiti captured on the Australian Graffiti Register can be monitored to enable Police to identify hot spots for tagging for the prosecution of offenders. The majority of graffiti identified on private property remains on adjoining fences with Council open spaces/reserves.

Below are recent the before and after photos - captured by Council’s graffiti contractor:

Before – Fairfield Heights Park toilets After graffiti removal

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Before - Chifley St - bus stop After Graffiti removal

The information in the table above shows all graffiti removal from the date Fairfield City Council first adopted the Australian Graffiti Register as part of a graffiti capture system.

The table shows that Fairfield, Canley Vale and Bonnyrigg are the highest graffiti reported suburbs in the last 7 years.

Juvenile Justice

Juvenile Justice has continued to provide a “paint over” service to more than 1140 sites across Fairfield City and they advise that they continue to task Juvenile Offenders to this service. Juvenile Justice has been continuing to paint over a significant amount of graffiti that has re-occurred along the cycleway between Canley Vale, Fairfield West and recently at the Downey Lane Multi-storey Car Park in the Fairfield Town Centre.

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Meeting Date 14 February 2017 Item Number. 17

Some of this graffiti is of offensive nature and is removed as soon as possible once reported to Council.

TREES

The Fairfield City Plan 2010-2020, has as a key element to “protect and enhance our natural environment”. Under the Local Government Act, Council has a significant responsibility for the planting of trees on public land and to preserve trees on both public and private property.

Tree Inspections – Private Property 2015/2016 Year to date Oct/Nov/Dec Full Year 2016/2017 Number of applications received 727 119 913 Total trees inspected 1923 255 2323 Trees approved for removal 1387 158 1884 Trees approved for pruning 573 55 396 Trees declined for removal or pruning 58 23 43

Street Tree Inspections – Public Property

2015/2016 Year to date Oct/Nov/Dec Full Year 2016/2017 Number of customer requests received 1415 294 1716 Total tree inspected 1967 294 1964 Trees approved for removal 576 66 168 Trees approved for pruning 1266 150 849 Trees declined for removal or pruning 212 3 68 Miscellaneous 23 75 379

CONCLUSION

The Asset Management Division continues to review its work processes in line with Council’s service levels and to respond effectively to customer requests.

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Meeting Date 14 February 2017 Item Number. 17

David Smith Open Space Coordinator

Authorisation: Manager Asset Management Chief Financial Officer

Services Committee - 14 February 2017

File Name: CSC140217_5.DOC ***** END OF ITEM 17 *****

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Meeting Date 14 February 2017 Item Number. 18

Report 18. Library Services Divisional Report SUBJECT: Library Services Divisional Report

FILE NUMBER: 12/03512

REPORT BY: Paul Scully, Manager Library Services

RECOMMENDATION:

That the report be received and noted.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.

SUMMARY

Open Libraries Update

At the Outcomes Committee Meeting of 12 May 2015, Council endorsed the “Fairfield City Open Libraries” Program via the adoption of the following:

1. Council adopt a 12 month trial at the Whitlam Library of extended opening hours as recommended in the report. 2. Council adopt from July 2015 the Library opening hours outlined in Attachment B of the report, ‘Recommended Trial Opening Times and Hours’, to more efficiently align library services with residents’ usage, requirements, preference and convenience. 3. Council delegate authority for the City Manager to vary opening times and lunchtime closures plus or minus up to 2 hours based on customer demand. 4. Council introduce free Wi-Fi and free use of computer facilities into all Council libraries. 5. Council endorse the Library Modernisation Program as outlined in the report.

An update on the implementation of the “Fairfield City Open Libraries” Program is provided below.

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Meeting Date 14 February 2017 Item Number. 18

Council Customer Service Council customer service is provided through the Whitlam Library, the Bonnyrigg Library and the Wetherill Park Library. This service will be extended to the Fairfield Library early in 2017.

Library Café at the Whitlam Library The Construction Certificate to allow a café to be constructed at the entrance to the Whitlam Library has been approved. Work is expected to be completed in February/March 2017. Expressions of interest to operate the café have been sought.

Whitlam Library Refurbishment The refurbishment works of the ground floor of the Whitlam Library has virtually been completed. Customers have responded enthusiastically to the vastly improved facilities and services now available.

Extended Opening of the Whitlam Library A Section 96 Application has been submitted together with a statement of environmental effects to allow a 12 month trial at the Whitlam Library of extended opening hours. A Plan of Management for extended opening has been prepared by the Library, with procedures for extended opening currently being documented. Initially the Library will extend opening during weekdays until 10pm, with the option of extending to 12 midnight based upon the level of demand. A security concierge service will be present during extended opening times. It is anticipated that the trial will begin in April/May pending the outcome of the Section 96 Application.

Sydney Writer’s Festival

The Library participated in the Sydney Writer’s festival in November with a very successful event held on 17 November. The Library had the pleasure of hosting authors Jacqueline Harvey, Mulga (Joel Moore), Ronojoy Ghosh and Cheryl Orsini. A total of 155 students attended with 12 teachers/parents also attending from a number of Fairfield City’s schools: Sacred Heart, St Johns Park, Harrington Street, Bonnyrigg Public and Fairfield West. Each author conducted a talk and a workshop, sharing with the audience their journey to becoming published authors/illustrators. They also read snippets from their works, as well as providing students with tips on how to come up with ideas/inspiration for writing. Each session ended with a question and answer session.

Mayor’s Summer Holiday Program

On 17 November, at the culmination of the Sydney Writers Festival events, the Mayor successfully launched the Mayor’s Summer Holiday Program with the students of Fairfield City. The teachers present were all given a Mayor’s Summer Holiday Program kit and information package. All teachers were very supportive of the program and endorsed their support to promote the program with all their students.

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Meeting Date 14 February 2017 Item Number. 18

Smart Bar

The Library’s innovative Smart Bar service is now available through all libraries. The Smart Bar provides a one-on-one digital consultancy service to educate customers in the use of the Library’s digital resources with their mobile devices. This service has proved to be highly popular with the Library’s customers and is fulfilling a real need within the community.

New Exhibition

In April the Library will be exhibiting a new exhibition at the Whitlam Library Cabramatta, titled Journeys in Fairfield. The exhibition will feature images from and stories about the Cabramatta and Villawood Hostels which were operational between from the 1950s to the 1980s.

Paul Scully Manager Library Services

Authorisation: Group Manager Community Learning and Recreation

Services Committee - 14 February 2017

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Meeting Date 14 February 2017 Item Number. 19

Report 19. Catchment Planning Divisional Report SUBJECT: Catchment Planning Divisional Report

FILE NUMBER: 13/11520

REPORT BY: Leonie Gray, Manager Catchment Planning

RECOMMENDATION:

That the report be received and noted.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 3 Environmental Sustainability in the Fairfield City Plan.

SUMMARY

This report outlines the progress made on Catchment Planning Branch projects and programs for the 6 month period ending December 2016, including multi-year and carry forward projects.

Flood Mitigation Program

During November 2016, Council was notified of grant funding under the NSW Government’s Floodplain Management Program:  Smithfield West Floodplain Risk Management Study and Plan  Cabravale Overland Flood Study  Prairiewood Detention Basin Upgrade Feasibility Study and Detailed Design These projects have now commenced with consultant’s briefs in preparation, with a view to engaging consultants to undertake the work, by April 2017.

Gregorace Pl Floodway Construction The preferred contractor has been determined for the Gregorace Place Floodway Construction project. If the quarterly budget revision is approved, construction can commence shortly.

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Three Tributaries Flood Detention Basin Upgrade Design Concept designs for the Fairfield Golf Course and Powhatan Reserve Flood Detention Basin Upgrades are continuing. Initial modelling and concept design has shown that a considerable amount of armouring of the embankments would be required to meet current NSW Dams Safety Committee (DSC) guidelines. Negotiations are underway with the DSC to determine a more reasonable requirement for the detention basins.

Prospect Creek Floodway Rectification Design The preferred consultant has been determined for the design of the Prospect Creek Floodway Rectification project. If the quarterly budget revision is approved by Council, the project can commence shortly.

Update to Stormwater Drainage Policy The update to Council’s Stormwater Drainage Policy is nearing the final stages. A consultant has been engaged to undertake a peer review of the document and any comments will be considered for incorporation in the draft document. A briefing to Council will be undertaken in March 2017.

Existing Stormwater Improvement Program

2015/16 Minor Stormwater Works Construction of all the 2015/16 Minor Stormwater Works is complete.

One of these projects is at Water Street, Cabramatta West, where the existing butterfly grated pit would often become blocked with rubbish and stormwater would pond within the properties at numbers 40 and 42. A new lintel, with greater capacity, and pipe was installed between the properties to direct the flow into the existing pit.

Existing pit Constructed works

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Meeting Date 14 February 2017 Item Number. 19

Horsley Park Stormwater Drainage Design The design of the Horsley Park Stormwater Drainage project is almost complete. The cost estimate for construction of the design is approximately $1.5 million, and it can be staged over a period time. Construction has not been included in the 2017/18 Operational Plan, however it will be considered in the mix of unfunded projects for prioritisation and potential inclusion in a future program.

Prospect Creek Bank Stabilisation The Prospect Creek Bank Stabilisation works near Bromley Street, Cabramatta have been slightly delayed due to the presence of asbestos. The asbestos has now been removed from the site. Spreading topsoil, mulching and planting is planned for early 2017, when the weather cools slightly.

Rosford Reserve Detention Basin Outlet Remediation The Rosford Reserve Detention Basin Outlet Remediation is continuing, however the fee proposals received from contractors are above Council’s budget. If the quarterly budget revision is approved by Council, construction can commence shortly.

Wilson Road Reserve Creek Restoration Design The design of the Wilson Creek Restoration project has been delayed which means construction cannot commence this financial year. A budget revision has been requested of Council to move the funds for construction into 2017/18.

Stormwater Levy Program

Orphan School Creek Rehabilitation Works - Avoca Road to Cumberland Highway Civil works on the Orphan School Creek Rehabilitation Works - Avoca Road to Cumberland Highway is complete. Some minor erosion occurred after a rainfall event which will be rectified, along with some additional planting.

Construction of 2 Gross Pollutant Traps Construction of the Gross Pollutant Trap (GPT) at Chifley Street, Smithfield is complete and at Burdett Street Canley Vale is continuing. It is expected that this GPT will be completed within the coming month.

Cabramatta Creek Bank Stabilisation The design for the Cabramatta Creek Bank Stabilisation is complete and we have now entered into negotiations with the Holiday Inn to do work on their land and their contribution to the cost of the works.

Green Valley Creek Rehabilitation Design Negotiations with 2 possible consultants to undertake the Green Valley Creek Rehabilitation Design is underway with a view to engaging the preferred consultant shortly.

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Meeting Date 14 February 2017 Item Number. 19

Smithfield Catchment Management Plan Council staff have reviewed the preliminary draft Smithfield Catchment Management Plan and provided comments back to the consultant. The draft report is expected to be issued by the consultant in the next few weeks, when we will seek Council support to publicly exhibit the draft report prior to adoption by Council.

CONCLUSION

The Catchment Planning Branch has been working on a number of different projects in 2016/17 and the projects are at varying stages of their project life. The projects continue to be advanced and will be reported to Council accordingly.

Leonie Gray Manager Catchment Planning

Authorisation: Acting Group Manager City Development

Services Committee - 14 February 2017

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Meeting Date 14 February 2017 Item Number. 20

Report 20. Delegation of Authority to Mayor and City Manager during Council Recess Period SUBJECT: Delegation of Authority to Mayor and City Manager during Council Recess Period

FILE NUMBER: 15/20025

PREVIOUS ITEMS: 201 - Delegation of Authority to the Mayor and City Manager during Council Recess Period - Services Committee - 6 December 2016

REPORT BY: Sonja Drca, Manager Governance and Legal

RECOMMENDATION:

That the report be received and noted.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.

SUMMARY

At the 6 December 2016 Council Meeting, Council delegated to the Mayor and the City Manager or, in their absences, those persons acting in the positions, its authority to deal with urgent matters of business for the period 14 December 2016 to 14 February 2017.

It is advised that during this period, no such delegations were exercised.

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Meeting Date 14 February 2017 Item Number. 20

Sonja Drca Manager Governance and Legal

Services Committee - 14 February 2017

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