Board Materials

1 Board of Directors Meeting May13, 2021 Houston Downtown Management District Board of Directors Meeting May 13, 2021 TABLE OF CONTENTS PAGE Approval of Minutes: • March 11, 2021 meeting of the board of directors .......................................................... 3 Items pertaining to finance and administrative matters: • Approval of interim financial statements and ratification of expenditures and check registers for March 31, 2021 and April 30, 2021 ............................................ 6 • First Quarter Investment Report ..................................................................................... 22 • First Quarter DBE Report ................................................................................................. 23 • Report from Nominating Committee and action thereon .......................................... 24 Presentation and discussion related to information kiosk implementation ......................... 25 Committee Spotlight: • Economic Development: Downtown Office Story – COVID/Post-COVID look at downtown economy .................................................................................................... 49 Consent Agenda ............................................................................................................................. 78 • Authorize agreement and expenditures for standby emergency contractor .......... 79 • Authorize agreement for graffiti abatement ................................................................. 80 Program Authorizations: MarCom • Authorize expenditures for Main Street Programming .............................................. 81 • Authorize expenditures for Around Downtown programming ................................ 82 Operations • Authorize expenditures for Coalition for Homeless operations ................................ 83 Program updates: • Operations (Maintenance & Public Safety Committee) .............................................. 84 • Economic Development Program (Office Committee) ............................................... 89 • Planning & Design (Planning, Design & Capital Projects Committee) .................... 91 • Marketing & Communications (Marcom Committee)................................................. 96 3 MINUTES OF REGULAR MEETING OF HOUSTON DOWNTOWN MANAGEMENT DISTRICT March 11, 2021 THE STATE OF TEXAS § § COUNTY OF HARRIS § The Board of Directors of the Houston Downtown Management District (the “District”) met in regular session, open to the public, on March 11, 2021, at 12:02 p.m., via video conference (pursuant to Governor Abbott’s order allowing such virtual meetings due to the COVID-19 pandemic) and the roll was called of the duly appointed members of the Board, to-wit: BOARD MEMBERS Leslie G. Ashby Robbi Jones Genora Boykins Roland Kennedy Wendy Cloonan Nick Massad III Clay Crawford Sherea A. McKenzie Jacques D’Rovencourt Kenny Meyer Marcus Davis John Mooz Matt Damborsky Cat Nguyen Terry Demchak Randy Pryor Irma Galvan Edna Ramos Marian Harper Scott Repass Donald J Henderson Grace Rodriguez Gilbert A. Herrera Frank Staats C.C. Huang Richard Torres Angus Hughes Valerie M. Williams Toni M. Jackson Ted Zwieg and all of the above were present, with the exception of Directors Matt Damborsky, Irma Galvan, John Mooz, Scott Repass, Grace Rodriguez, Frank Staats, Richard Torres and Ted Zwieg. Also present were Christal Ayala, Angie Bertinot, Brett DeBord, Allen Douglas, Robert M. Eury, Jacque Gonzalez, Keith Gould, Marie Hoke-Fish, Lonnie Hoogeboom, Scott Finke, James Kennedy, Dusty McCartney, Virginia Oviedo, Shelby Roth and Jackie Traywick of the District; Algenita Davis, consultant to the District; Robert Kramp, Jamie Perkins, Robert Pieroni and Kim Scates of Central Houston, Inc; Barron Wallace of Bracewell LLP; and Linda Trevino of METRO. WELCOME Chair Ashby conducted roll call and welcomed all directors, consultants and other meeting attendees. She also notated under the rules set forth by the State of Texas permitting these Board meetings to proceed virtually, this meeting is being recorded and will be available to the public on the District’s website. Quorum was established and the meeting began at approximately 12:05 p.m. 4 PUBLIC COMMENTS Chair Ashby asked if there were any comments from the Public. No comments were provided. APPROVAL OF MINUTES The Board considered approving the minutes of the February 12, 2021 Board meeting. Upon a motion duly made and seconded, the Board approved the February 12, 2021 minutes as presented. ITEMS PERTAINING TO FINANCE AND ADMINISTRATIVE MATTERS Approval of Financial Statements and Ratification of Expenditures Robbi Jones, Chair of the Finance Committee, presented the interim financial statements and check registers for the period ending February 28, 2021. No further discussion took place. Upon a motion duly made and seconded, the Board members present voted unanimously to approve the interim financial statements and check registers for the period ending February 28, 2021. COMMITTEE SPOTLIGHT Marketing & Communications: “We Are Downtown” Angie Bertinot started discussion on this topic and shared a presentation. The presentation highlighted the advertising and branding efforts being made by the marketing team across various platforms such as television commercials, social media, public displays and publications for the “We Are Downtown” campaign. The message behind the campaign is to show that Downtown businesses are open, active and ready for people to return. Brief discussion also took place on decorating the newly reconstructed Bagby Street for the holidays. Questions were asked and answered. She then announced a Stakeholder Workshop focusing on Marketing 101 will be held virtually on Thursday, March 25 at 10:00 a.m. No further action took place. PROGRAM AUTHORIZATIONS Marketing and Communications Ms. Bertinot continued by presenting an authorization for expenditures related to the Main Street Market Square and other holiday decorations, in an amount not to exceed $300,000. No discussion took place, no questions were asked. Upon a motion duly made and seconded, the Board approved this request as presented. Ms. Bertinot then presented an authorization to execute an agreement and expenditures for holiday decorations along Bagby Street, in an amount not to exceed $500,000. No discussion took place, no questions were asked. Upon a motion duly made and seconded, the Board approved this request as presented. Operations Chair Ashby then called on Brett DeBord to present an item to execute an agreement that would lock in a rate for future electricity service. No discussion took place or questions were asked. Upon a motion duly made and seconded, the Board approved this request as presented. 5 BRIEF PROGRAM UPDATES Operations Mr. DeBord provided an update on Operations matters for the prior month. There was no discussion or questions. No action was required. Planning, Design and Capital Projects Mr. Hoogeboom provided an update on planning, design and capital projects. No questions were asked. Discussion did not take place. No action was required. Economic Development Program Mr. Pieroni provided an update on economic development matters for the prior month. No further action was required. Marketing and Communications Report Ms. Bertinot provided an update on marketing and communications for the prior month. No questions or discussion took place. No action was required. DIRECTORS’ QUESTIONS ON OTHER INITIATIVES There were no questions. OTHER BUSINESS Chair Ashby stated that the next meeting is scheduled for April 8, 2021. There being no further business to come before the Board, the meeting was adjourned at 1:32 p.m. Wendy Cloonan, Secretary Houston Downtown Management District To Management Houston Downtown Management District Management is responsible for the accompanying financial statements of the Houston Downtown Management District (the District), which comprise the governmental fund balance sheets and statements of net position as of March 31, 2021 and 2020, and the related statements of activities for the months then ended, in accordance with accounting principles generally accepted in the United States of America. We have performed a compilation engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit or review the financial statements nor were we required to perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, a conclusion, nor provide any form of assurance on these financial statements. Management has elected to omit substantially all the disclosures required by accounting principles generally accepted in the United States of America and the required supplementary information that the Government Accounting Standards Board (GASB) requires to be presented to supplement the basic financial statements. If the omitted disclosures, and GASB required supplementary information were included in the financial statements, they might influence the user’s conclusions about the District’s financial position, results of operations, and cash flows. Accordingly, the financial statements are not designed for those who are not informed about such matters. The Variance Analysis on page 4 is presented to supplement the basic financial statements. Such information is presented for purposes of additional analysis and, although not a required part of

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