BRAZEAU COUNTY
REQUEST FOR COUNCIL DECISION
SUBJECT: Assessment Services Contract Extension DATE TO COUNCIL: September 15, 2020 SUBMITTED BY: Colin Swap, General Manager of Finance ENDORSED BY: REVIEWED BY CAO: J. Whaley, CAO FILE NO:
RECOMMENDED ACTIONS: That Council approve the contract extension with Accurate Assessment Group for the provision of assessment services for the 2021 through 2023 assessment years.
1. TOPIC DEFINED
Executive Summary The current contract Brazeau County has with Accurate Assessment Group for assessment services expires on December 31. Provisions in the contract allow for an extension for a further three years for the 2021-2023 assessment years. Accurate Assessment Group has a longstanding relationship with Brazeau County for the provision of assessment services and is familiar with the County and its assessment process. Administration works closely with the assessors throughout the year to coordinate and oversee assessment and re-assessment activities and throughout the tax season to address questions and concerns from property owners. Assessors also work directly with Brazeau County property owners to address individual questions related to property assessment. Accurate Assessment Group is also familiar with the County’s current contract with the Province of Alberta for the hybrid delivery of Designated Industrial Property (DIP) assessment. Brazeau County’s contract with the Province expires in 2021. Should Council not wish to extend the contract with Accurate Assessment Group for the full three-year term presented, Administration would recommend extending the contract for at least 2021 until the contract with the Province concludes.
Relevant Policy: FIN-2 Purchasing Policy
Strategic Relevance: N/A Brazeau County - Request for Council Decision – Assessment Services Contract Extension Page 1 of 2 104 2. ANALYSIS OF RECOMMENDED ACTION That Council approve the contract extension with Accurate Assessment Group for the provision of assessment services until for the 2021 through 2023 assessment years.
Advantages Disadvantages - Accurate Assessment Group is familiar - A three-year extension of the contract restricts the with Brazeau County and the opportunity of other assessment companies from assessment requirements of the bidding on providing services to Brazeau County. County. - Accurate Assessment Group has been contracted by the Provincial Government to provide Designated Industrial Property assessment services in conjunction with the hybrid contract between Brazeau County and the Government of Alberta.
3. IMPLICATIONS OF RECOMMENDATION
Operational: If Council approves the contract extension Administration will enter into the contract with Accurate Assessment Group for assessment years 2021 to 2023.
Financial: Assessment services are budgeted each year based on the rate agreed to in the contract. Accurate Assessment is proposing a rate increase of $0.50 per parcel each year for the duration of the contract extension for residential, non-residential and farmland parcels starting at $21.00 in 2021. This is in keeping with rate increases per year in the current contract. Attachments: N/A
Brazeau County - Request for Council Decision – Assessment Services Contract Extension Page 2 of 2 105 BRAZEAU COUNTY
REQUEST FOR COUNCIL DECISION
SUBJECT: Recreation and Culture Cost-Sharing between the Town of Drayton Valley and Brazeau County DATE TO COUNCIL: September 15, 2020 SUBMITTED BY: Lee Chambers - Director of Community Services ENDORSED BY: REVIEWED BY CAO: Jocelyn Whaley, CAO FILE NO: Report/Document Attached ___x___ Available ______Nil ______
RECOMMENDED ACTIONS: That Council authorize Administration to renew the recreation and culture cost-sharing agreement between the Town of Drayton Valley and Brazeau County on a per capita rate. Rate to be based on Brazeau County per capita rate of $58.49 phased in over three years; 2020 - $108.38, 2021 - $83.43, 2022 - $58.49.
1. TOPIC DEFINED
Executive Summary/Key Issue(s)/Concepts Defined:
Council discussed per capita funding during the September 1, 2020, regular meeting of Council and made the following motion: 0677/20‐09‐01 Moved by D. Wiltse to direct Administration to include in the previous motioned letter to let Drayton Valley know that Brazeau County will be decreasing the recreation cost sharing dollars to match the police funding increase cost starting in 2021 on an ongoing basis and further to include any more downloading or loss of income to the County may result in further cost sharing decreases.
0678/20‐09‐01 Moved by S. Wheale to table Motion 0677/20‐09‐01 until September 15, 2020. CARRIED UNANIMOUSLY
At the September 3, 2020, Recreation Board the following motion was made:
106 Moved by Councillor Ballas that the Recreation Board recommend the recreation cost sharing agreement for 2020 based on the attached financial statement showing $1,046,141 to both Councils for approval and further that the Joint Recreation Board shall investigate how increased efficiencies and increased revenues will occur.
CARRIED UNANIMOUSLY
This amount is based on the attached breakdown and has been adjusted as per Recreation Board meetings. The adjustments include corrections to reallocations of some capital projects to operating as per the directive of the Town auditors and other corrections due to discrepancies. As a result, the Town has issued a refund on a portion of the 2019 capital contribution, $44,770.87, ensuring that the County is not paying for the projects both as a capital and an operating expense.
The current recreation and culture cost sharing agreement with the Town of Drayton Valley expired in December of 2019. This agreement established funding of $1,036,000 ($133.32 per capita). An advisory recreation board was established earlier this year to review the agreement and all it entails. As 2020 is nearing a close, it is important to establish a cost-sharing framework to allow for proper financial planning for 2021 and establish a rate for 2020.
In support of the Recreation Board, Administration conducted a comparison of cost-sharing levels that the neighbouring counties contribute to the urban centres within their boundaries, see attached document showing an average of $58.49 per capita. Something that was also found in the 2016 Municipal Inspection Report by Russell Farmer and Associates Consulting Ltd., see the excerpt below:
A further survey was also undertaken comparing operating costs for communities with similar pools and arenas. Both surveys are attached for Council’s information. The results of the surveys indicate higher than average operational costs for the Drayton Valley arena. For example, in 2019, the Drayton Valley wage expenses totaled $851,088.03 and the average of four communities was $456,456.50. Based on the information found in these surveys, Administration is recommending a cost sharing structure based on per capita more in line with neighbouring communities.
Given the changes to the RCMP funding, which takes effect in 2021 and the uncertain framework to come with the provincial changes to the linear assessment Administration has developed options for Council to consider below which are proposed to be phased in over a three-year period including 2020:
107 Option 1: Reducing recreation cost sharing in line with the increase in RCMP costs
2019 2020 2021 2022 2023
Confirmed RCMP $0.00 $105,163.00 $239,029.00 $370,326.00 $636,059.00 Funding Model
Recreation Cost- $1,036,000.00 $930,837.00 $796,971.00 $665,674.00 $399,941.00 Sharing Amount
Per capita $133.32 $119.78 $102.56 $85.66 $51.47 Amount
Option 2: Based on recreation cost sharing survey
2019 2020 2021 2022
Per Capita $133.32 $108.38 $83.43 $58.49
Total $1,036,000 $842,220.98 $648,334.53 $454,525.79
Relevant Policy:
None
Strategic Relevance:
Council goals #3, #5, and #6.
2. ANALYSIS OF RECOMMENDED ACTION That Council authorize Administration to renew the recreation and culture cost-sharing agreement between the Town of Drayton Valley and Brazeau County on a per capita rate. Rate to be based on Brazeau County per capita rate of $58.49 phased in over three years; 2020 - $108.38, 2021 - $83.43, 2022 - $58.49.
Advantages Disadvantages • This may affect recreational service • All options allow for reducing the operating costs of the County levels in the region • This may be premature not knowing the • Recognizes the value of recreation facilities and sharing the costs with municipal full impact of linear assessment changes partners while not undermining the financial on the County viability of the County • Ensures continued collaboration with the Town • Recreation Board efficiency, less meetings negotiating
108
3. IMPLICATIONS OF RECOMMENDATION
Operational: Minimal
Financial: Reduces the recreation and culture cost sharing amount to the Town of Drayton Valley for operational costs Attachments: • Proposed 2020 Cost Sharing Breakdown (from Town of Drayton Valley) • Recreation Cost Sharing Survey • Arena and Pool Survey
109
110 Yellowhead County Parkland County Sturgeon County County of Wetaskiwin opening is opening and thatcompleted Parkland County has announced pool that new the not being pool Parkland Entwistle County cost new on the based sharing is future. the into agreements sub- for all appropriate methodologies work together to identify will heads consider area as athis to to discussion how are approach in engaged ICFs together, 2020 numbers and to subject change. months in to the Councils In come the Wetask recreation Both agreement. new amount and tosubsequent Millet 2020 numbers and and to subject change ICF negotiations on the based 2020 Recreation Cost Sharing (Operating) Sharing Cost Recreation 2020 i win have CPI adjustments annually. adjustments CPI have win i ng current economic and and department other the conditions, County de Recreation operational contributions per county layed to 2021;layed costs no operational in for 2020. resulting $ $ $ $ 791,000.00 483,800.00 709,224.00 337,578.95 Total
Population 10,995 32,097 20,495 11,181 $ $ $ $ $ per Capita 71.94 15.07 34.60 30.19 Drayton Valley Drayton Yellowhead County Devon Stony Plain Stony Spruce Grove** Spruce Redwater Morinville* Legal Gibbons Bon Accord Ed Town of Millet of Town Wetaskiwin of City Hinton Parkland County son Urban Municipality Recreation operational contributions received Average Average Average Average Total Total Total Total $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 483,800.00 126,900.00 144,500.00 141,844.80 709,224.00 133,429.00 266,621.00 104,458.00 128,385.00 168,789.48 337,578.95 575,000.00 216,000.00 250,778.00 263,666.67 Total 96,760.00 88,500.00 24,800.00 99,100.00 76,331.00 86,800.95 791,000.00 -
Population
15,552.60$ 77,763 10,995 17,189 35,766 17,979 14,600 12,655 16,798 50,393 32,097 7,235 6,578 3,596 2,053 9,893 1,345 3,159 1,529 7,300 1,945 8,414 9,882 As of: As September 1, 2020 1, September $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ per capita 260.17 39.16 17.54 52.03 64.99 26.95 77.66 40.64 49.92 32.22 64.44 44.63 68.34 21.86 19.82 30.07 90.20 7.83 8.05 3.77 5.77 4.04 - 111
Drayton Valley Drayton All other populations are based on the 2016 are on the based other populations All Census Federal ** on 2018 based is Population List Population Municipal Affairs on Municipal data based Census *Population is from 2016 Park, anticipated contribution $6,650.00 for 2020 is to County Brazeau the $4,942.00 for contributes Town Sports Brazeau of Valley Drayton County Cost-Sharing Ave area Nordegg- Nordegg surrounding and Area Recreation includes Gwendale and Hazelldell of Dovercourt, communities Butte, Crammond, includes - Raven Board Recreation Shilo, Everdell and Ferrier Hardendell, Buster Creek, Frisco, of Faraway, communities includes - North Board Recreation Sask. Condor, Withrow, Evergreen, Gimlet, of Alhambra, communities Stauffer, includes Thompson Board Recreation - David Leslieville, Bingley,- Arbutus, Caroline Recreation Aurora Board the Town House - includes of Rocky Mountain - Rocky Board Recreation includes the Village of Carolinefurther below: are down for broken clarity regions urban the and ruralbetween municipalities, populations community and by mixed but have regions by determined not being to recreation due cost cannot sharing populations determined be NOTE: individual $160-170 at capita. averages per typically which area the in centre NOTE: Leduc County calculates capita per urban on the based costs regionally Leduc County Clearwater County Clearwater Brazeau County on average) Scenario(based Sharing Cost Proposed Ttl Cost Sharing $ $ $ $ $ 1,380,000.00 1,059,955.00 1,209,901.00 454,508.08 818,583.99
Population
13,780 16,796 12,225 7,771 7,771 $ per capita capita $ per $ $ $ $ $ 136.40 100.15 58.49 58.49 98.97 Village Warburg of Town of Devon Town of Thorsby** Nordegg Recreation Board Recreation Nordegg Board Recreation Raven Board Recreation Sask. North Board Recreation Rocky Town of Calmar of Town Breton Valley Drayton David Thompson Recreation Board Board Recreation Caroline Town of Beaumont** City of Leduc** Average Average Average Total Total Total $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,380,000.00 1,059,955.00 1,036,000.00 1,209,901.00 230,000.00 151,000.00 259,000.00 529,977.50 345,000.00 265,000.00 340,000.00 20,000.00 23,955.00 833,500.00 201,650.17 301,401.00 20,000.00 20,000.00 30,000.00 5,000.00
10,310.67$ 61,864 18,829 32,448 6,578 1,015 3,905 7,809 2,228 7,235 7,385 6,635 1,231 766 574 238 512 - - - $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 112 105.79 634.74 197.13 255.17 184.93 154.85 143.19 126.05 840.35 588.67 125.62 280.12 92.46 41.73 14.07 10.48 3.04 Lacombe*** Drayton Valley Drayton Ponoka Olds Rocky Mtn House Mtn Rocky Averages Swimming Pool Operating Costs
Arenas 2020 Budget 2020 Budget 2018 Budget 2018 Budget 2020 Budget 2020 Budget 2019 Budget 2020 Budget 2018 Budget 2020 Budget 2018 Budget 2019 Actual 2017 Actual 2018 Actual 2019 Actual 2017 Actual 2017 Actual 2019 Actual 2017 Actual 2018 Actual 2017 Actual 2019 Actual 2017 Actual 2019 Cost Sharing $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 311,277.50 386,725.00 441,772.00 331,023.25 501,970.00 295,954.00 501,970.00 344,472.00 148,500.00 148,500.00 333,396.00 195,290.00 234,641.00 234,640.00 239,333.00 314,788.00 360,000.00 360,000.00 387,500.00 350,756.50 296,228.25 Grant
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
222,259.75 Revenue 303,622.00 373,643.00 215,650.25 327,658.00 293,019.00 204,801.00 344,000.00 322,909.61 254,000.00 165,000.00 378,000.00 342,459.00 319,950.00 330,150.00 208,328.00 202,000.00 235,900.00 255,975.00 288,148.00 91,750.00 76,431.00 Other Other $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Revenues 533,537.25 690, 815,415.00 546,673.50 829,628.00 588,973.00 706,771.00 688,472.00 322,909.61 402,500.00 313,500.00 700,673.00 287,040.00 577,100.00 554,590.00 569,483.00 523,116.00 562,000.00 436,431.00 623,400.00 303,365.75 589,253.75 Total Total 347.00 - - $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Expenses
588,475.00 482,990.00 665,470.00 436,472.75 677,760.00 496,616.00 393,444.00 465,286.00 252,421.46 229,600.00 564,464.00 321,291.00 292,250.00 520,175.00 404,992.00 412,271.00 268,322.00 303,000.00 706,684.00 647,926.00 375,656.00 429,561.25 Sal/wag/ben $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
518,150.50 826,754.00 817,138.00 597,518.00 889,069.00 605,954.00 891,850.00 644,846.00 787,853.91 522,600.00 228,710.00 747,269.00 461,490.00 745,719.00 699,011.00 761,876.00 483,816.00 570,000.00 255,812.00 274,856.00 655,285.00 663,864.25 Total Ex $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,093,425.50 1,106,625.50 1,309,744.00 1,482,608.00 1,033,990.75 1,566,829.00 1,102,570.00 1,285,294.00 1,110,132.00 1,040,275.37 1,068,560.00 1,265,894.00 1,104,003.00 1,174,147.00 752,200.00 793,174.00 753,740.00 752,138.00 873,000.00 962,496.00 922,782.00 515,470.50 penses - - Net less Grant $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,040,836.00 1,064,859.00 1,040,275.37
689,459.00 795,348.00 923,019.00 702,967.50 806,616.00 783,324.00 765,660.00 603,700.00 644,674.00 735,164.00 558,450.00 600,300.00 869,363.00 934,814.00 437,350.00 513,000.00 602,496.00 535,282.00 340,092.25 - - Rate w/ Cost Cost w/ Rate Recovery Sharin 27%23.18% 52.71% 50%25.20% 55.00% 29%20.91% 52.95% 34%26.58% 53.42% 49%15.93% 54.99% 20%30.99% 62.02% 10%31.04% 31.04% 35%33.77% 53.51% 95%20.80% 39.52% 55%35.37% 65.57% 80%12.17% 38.08% 55%25.51% 45.59% 02%28.98% 50.23% 85%28.12% 48.50% 95%27.70% 69.55% 43%23.14% 64.38% 53%7.94% 45.34% 75%25.56% 67.56% 55% 7 20% 47% 2 20% 52% 1 25% 61% g cost sh Recovery Rate w/o w/o Rate a ring 27%
113 Drayton Valley Drayton Town 2020 2020 Cost Sharing Grant detailed by portion only Omni determined invoicing; $166,205.00*Recieves corporate in annually naming right sponsorships Lacombe Ponoka Averages Rocky Mtn House* Mtn Rocky Olds Twin Arena Operating Costs Arenas 2018 Budget 2020 Budget 2020 Budget 2020 Budget 2018 Budget 2020 Budget 2020 Budget 2018 Budget 2020 Budget 2019 Budget 2017 Actual 2018 Actual 2017 Actual 2019 Actual 2017 Actual 2019 Actual 2019 Actual 2017 Actual 2017 Actual 2018 Actual 2019 00261,160.75 2020 09204,670.00 2019 08229,714.50 2018 07212,700.50 2017 Cost Sharing $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 536,330.00 549,755.00 290,717.00 180,401.00 171,670.00 502,360.00 214,750.00 148,500.00 148,500.00 428,500.00 263,870.00 245,000.00 162,060.00 245,000.00 239,333.00 234,640.00 234,641.00 Grant $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 362,234.78 346,500.00 342,278.00 340,542.75 366,995.50 Revenue 722,351.00 342,258.00 541,561.00 160,500.00 410,121.00 402,600.00 385,282.00 254,000.00 254,000.00 336,000.00 301,371.00 263,000.00 428,306.00 229,000.00 387,050.00 371,050.00 371,049.00 Other Other Total Revenues $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,013,068.00 362,234.78 882,830.00 892,033.00 601,703.50 571,665.50 522,659.00 713,231.00 829,674.00 624,871.00 632,314.50 298,991.25 402,500.00 402,500.00 764,500.00 565,241.00 508,000.00 673,306.00 391,060.00 626,383.00 605,690.00 605,690.00 - - $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Expenses 1,342,818.00 2,038,732.00 1,850,730.00 1,165,462.00 821,631.71 860,167.00 652,004.00 686,814.75 872,743.25 603,517.00 877,636.50 843,838.50 508,861.00 304,750.00 629,217.00 679,732.00 421,700.00 344,859.00 484,130.00 468,450.00 451,650.00 745,364.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Sal/wag/ben
851,088.03 826,700.00 926,125.00 540,036.00 456,456.50 773,508.00 483,639.00 526,118.00 560,557.00 514,306.50 580,944.00 557,747.00 298,375.00 487,900.00 540,585.00 418,004.00 626,600.00 678,249.00 425,930.00 635,882.00 548,890.00 416,608.00 Total Expenses $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,672,719.74 1,686,867.00 1,578,129.00 1,226,850.75 1,329,199.75 1,391,943.00 1,377,025.00 1,826,457.00 2,564,850.00 2,411,287.00 1,723,209.00 1,169,802.00 1,097,736.00 1,048,300.00 1,023,108.00 1,104,332.00 1,000,540.00 1,161,972.00 712,391.25 807,236.00 792,650.00 910,060.00 - - Net less Grant $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,672,719.74 1,150,537.00 1,028,374.00 1,124,529.75 1,162,228. 1,646,056.00 2,274,133.00 2,239,617.00 1,508,459.00 965,690.00 874,665.00 606,041.00 741,302.00 833,866.00 658,736.00 644,150.00 803,300.00 778,108.00 864,999.00 765,900.00 927,331.00 748,000.00 - - 50 Rate w/ Cost Cost w/ Rate Recovery Sharing 16%21.66% 21.66% 23%20.54% 21.69% 52.34% 56.52% 02%11.66% 60.25% 86%18.74% 28.62% 95%28.16% 39.50% 95%22.46% 29.58% 62%23.80% 36.26% 53%28.72% 27.45% 65.35% 51.49% 98%31.47% 32.04% 49.86% 50.78% 84%25.09% 41.86% 48.46% 65.81% 67%35.05% 37.08% 31.93% 56.72% 60.54% 52.13% 29%25.16% 42.97% 0 28% 50% 8 30% 48% 48% 7 30% 47% Rate w/o Cost Cost w/o Rate Recovery Sharing 114 29%
BRAZEAU COUNTY UPDATE REPORT TO COUNCIL
SUBJECT: Drayton Valley Municipal Library
DATE TO COUNCIL: September 15, 2020
PREPARED BY: Lee Chambers, Director of Community Services
UPDATE INFORMATION:
During the September 1, 2020, regular meeting of Council, the following motion was made:
0673/20‐09‐01 Moved by S. Wheale to direct Administration to have the bylaws and policies from the Drayton Valley Library Board brought to the next Council meeting of September 15, 2020.
M. Gressler offered a friendly amendment “just the bylaws”
S. Wheale accepted the amendment. CARRIED UNANIMOUSLY
Administration has looked into the Bylaws of the Library Board and found that there is one listed on their website which is attached for Council’s information. This same bylaw was also presented to Council on September 18, 2018, which was accepted as information.
0965/18-09-18 Moved by H. Swan that Council receive the Library Presentation for information. CARRIED UNANIMOUSLY
Also attached is the Town of Drayton Valley Bylaw which establishes the Library Board.
115
Town of Drayton Valley Library Board
Bylaw DVLB-2018-01
Revised & Adopted by
The Town of Drayton Valley Library Board, August 23th, 2018
Reviewed & Accepted by
Town of Drayton Valley Council, October 17th, 2018 Resolution #222/18
Brazeau County Council, September 18th, 2018
116 Bylaw in Effect as of August 23rd, 2018
1. Preamble The Town of Drayton Valley Library Board enacts the following Bylaw pursuant to the Province of Alberta Libraries Act, R.S.A.2000, chapter L-11, section 36 current as of October 4, 2007:
36(1) A board may pass Bylaws for the safety and use of the Library, including a) the terms and conditions under which: i. the public may be admitted to the building ii. public Library property may be used or borrowed by members of the public AND iii. borrowing privileges may be suspended or forfeited; b) notwithstanding subsection (3), fees to be paid by members of the public for: i. the issuance of Library borrowing cards, and ii. the use of those parts of the building not used for the purposes of the public Library iii. photocopying iv. receiving information in a printed, electronic, magnetic, or other format, AND v. receiving, on request, a Library service not normally provided by the public Library. c) Penalties to be paid by members of the public for abuse of borrowing privileges.
(2) The Regulations Act does not apply to Bylaws passed under subsection (1).
(3) A Bylaw or part of a Bylaw that requires a member of the public to pay a fee or charge for any of the following is invalid: a) admittance to any portion of the building used for public Library purposes; b) using Library resources on Library premises; c) borrowing Library resources, in any format normally lent by the Library; d) acquiring Library resources through inter-Library loan; e) consultation with members of the Library staff; f) receiving basic information services.
2. Interpreting the Bylaw 2.1. The Town of Drayton Valley Library Board is a corporation as defined by the Interpretation Act, R.S.A. 2000, c. I-8. 2.2. The Board may, from time to time, change the specifics set out in the accompanying schedules. 2.3 Definitions in this Bylaw shall mean:
117 2.3.1 Act: shall refer to the Libraries Act, R.S.A., Chapter L-11, 2000. 2.3.2 Applicant: in the case of 8.0 below, a person who makes a request for access to a record under 8(1) of the Freedom of Information and Protection of Privacy (FOIPP) Act; elsewhere in the Bylaw means a person applying for a Library card. 2.3.3 Board: the Town of Drayton Valley Library Board. 2.3.4 Cardholder: the registered user of a current Library Borrowing Card. 2.3.5 Cardholder Categories shall include the following (see Schedule B): 2.3.5.1 Standard Adult Card: issued to any one person 18 years and older. 2.3.5.2 Standard Juvenile Card: issued to any one person up to and including 17 years of age. 2.3.5.3 Associated Parent Card: issued to any one person 18 years and older with at least one Associated Juvenile Card linked via patron records. 2.3.5.4 Associated Juvenile Card: issued to any one person up to and including 17 years of age with at least one Associated (primary) Adult Card linked via patron records. 2.3.5.5 Family Card: issued as a single Borrowing Card to be used for multiple users in one household that shares a common mailing address. Only one responsible adult (the individual signing the registration card) must assume financial accountability for all borrowing on the Family Card. Additional adults in the household will be issued as separate Standard Adult Card to respect and prevent FOIPP related issues. 2.3.5.6 Institution / Teacher Card: issued as a single Borrowing Card to be used for multiple users in an organization such as a classroom or business that shares a common mailing address. One responsible adult (the individual signing the registration card) must assume financial accountability for all borrowing on the Institution / Teacher Card. 2.3.5.7 Special Services Card: issued to any one person of any age that has visual or other impairment or requires specialized services or conditions on borrowing such as extended item loan periods. 2.3.6 Drayton Valley Libraries: includes Drayton Valley Municipal Library and the Drayton Valley Rotary Children’s Library. 2.3.7 Good Standing: a cardholder with no outstanding overdue items or charges. 2.3.8 Integrated Library System (ILS): a database used by libraries to record and recall information on collection materials and registered Library users: Drayton Valley Libraries use Polaris ILS provided through Yellowhead Regional Library. 2.3.9 Librarian: may refer to any paid member of Drayton Valley Libraries staff above the level of Student Page, including the Library Director. 2.3.10 Library Director: the person charged by the Board with operation of Drayton Valley Libraries.
118 2.3.11 Library Resources: any virtual or physical properties that have been expensed by the Town of Drayton Valley Library Board and may be accessed by the public. Virtual properties include non-tangible assets such as database licenses, performance licenses, electronic files, etc. Physical properties include tangible assets in the Library’s collections that may be lent out to the public such as books, magazines, audio-visual materials, micro-materials, kits, toys, games etc. 2.3.12 Loan Period: the prescribed length of time that a cardholder may borrow Library Resources, including any renewal periods beyond the original loan period. Loan Periods are defined in Schedule C of this Bylaw. 2.3.13 ME Library: A Province-wide data-sharing program that allows a Cardholder from another Library system to register for borrowing privileges from Drayton Valley Libraries. User registration information is shared electronically between Integrated Library Systems only if the Cardholder’s home library account is in “Good Standing”. 2.3.14 Non-Resident: any person who resides in a community that does not pay property or business taxes to a municipality that contributes to the operation of Drayton Valley Libraries OR Yellowhead Regional Library System OR does not otherwise satisfy the terms defining “Resident”. 2.3.15 Resident: any person residing within Brazeau County borders, the Town of Drayton Valley or other community where household taxes are paid to a municipality that meets any of the following criteria: 2.3.15.1 A municipality that is party to the Town of Drayton Valley Library Board. 2.3.15.2 A municipality that is party to the Yellowhead Regional Library System. 2.3.15.3 An individual student who is a resident of outside of Brazeau County or other district, but who attends classes in Drayton Valley or area. 2.3.16 TAL (the Alberta Library) Borrowing: the Alberta Library allows a TRAC cardholder limited borrowing privileges from any Library, including academic libraries, participating in The Alberta Library (TAL) program. 2.3.17 TRAC (the Regional Automation Consortium) card: a card issued by any Library participating in the TRAC agreement. Registration information is shared between TRAC Libraries via a common ILS (Polaris) to track patrons, borrowing and fines. TRAC cardholders whose accounts are in good standing may borrow materials from any Library participating in the TRAC agreement. 2.4 In this Bylaw, unless the contrary intention appears in the context 2.4.1 Words in the singular include the plural and words in the plural include the singular. 2.4.2 Where a word is defined, variations and tense in the word have corresponding meaning. 2.4.3 When a period of time from a given day, act or event is prescribed or allowed, the time shall be reckoned exclusively of said day. 2.4.4 When a prescribed time limit is established and the limiting date falls on a day when the Library is closed to the public, the time limit will be extended to the first day thereafter when the Library is open to the public.
119 3 Concerning Admittance to/ Conduct in the Building 3.1 The portion of the building used for public Library purposes is to be open to any member of the public free of charge during posted operational hours as per Schedule A. 3.2 No person using the Library building shall: 3.2.1 Create any unnecessary disturbance for other Library users and/or contravene Library Board Policy. 3.2.2 Smoke any type of material or consume any product, medicinal or otherwise that may be considered a drug anywhere on the premises up to 10 meters from building entranceways. 3.2.3 Take away any Library item from the building unless the item has been properly checked out in agreement with the procedures established for the circulation of Library materials or has been sold through a book or property sale transaction. 3.2.4 Go into or stay in the building except during those time periods chosen for public use unless otherwise arranged and agreed to by Library Administration, and supervised by at least one Library staff member. 3.2.5 Solicit other Library users and staff for personal, commercial, religious, or political reasons. 3.3 Except with the permission of the Library Director, or unless otherwise defined in policy, no person shall: 3.3.1 Consume food in the Library outside of designated lounge areas. 3.3.2 Bring a wheeled vehicle or conveyance, other than a wheelchair, walker, stroller or baby carriage into the building. 3.3.3 Leave a child unaccompanied to attend programs; the Library will not be responsible for incidents or injury resulting from unaccompanied children. 3.4 Persons who do not act in accordance with 3.2 and 3.3 shall be asked to put an end to their actions. If the action continues or the seriousness of the action justifies it, Library staff will direct the person to leave the building and/or Library staff may ask for outside assistance. 3.5 All persons using the Library shall comply with applicable public health regulations. 3.6 No member of the public is to be left in the Library building for any purpose without a staff person or member of the Board present at all times. Town of Drayton Valley employees have after-hours access to the building in responding to facility concerns.
4 Concerning Procedures for Acquiring a Library Card 4.1 Any resident or non-resident is eligible to apply for a Library card. A Library card is issued upon: 4.1.1 Completion of an official Drayton Valley Libraries card application form. 4.1.1.1 Forms will be hand written by the Librarian with all pertinent fields completed. 4.1.1.2 Forms must be dated and signed by the applicant, parent, or legal guardian.
120 4.1.2 Presentation of one piece of photo identification bearing the applicant’s permanent address if a young adult or an adult is applying for a card. If a child or student is applying for a card, a parent or legal guardian must present photo identification bearing his/her permanent address. 4.1.3 In the absence of photo identification, the applicant must present a recent item received through Canada Post within the past month as well as one other piece of identification. 4.1.4 Payment of applicable fees as outlined in Schedule B. 4.1.5 Presentation of photo identification is mandatory in the case of a TAL cardholder.
4.2 Applicants will receive a Library card which: 4.2.1 Is valid from the date of issue to the date of expiry, unless revoked by the Head Librarian under 7.4. 4.2.2 Remains the property of the Drayton Valley Libraries. 4.2.3 Is not valid unless the card is signed by the cardholder. The card may be signed by the cardholder’s parent/legal guardian in the case of a Child or under special circumstances. 4.2.4 May only be used by the person to whom it is issued, by an immediate family member identified either on the card application form or a specific form filed by the card-holder giving permission for others to sign items out in proxy, except at the Librarian’s discretion. 4.3 Applicants may receive a TAL card: 4.3.1 If the applicant is a cardholder in good standing with their home Library.
5 Concerning Responsibilities of a Cardholder 5.1 The cardholder named on a Library card will be the only person that may use the card. The cardholder may designate alternate people to access his/her Library records. 5.2 Loss or theft of a current Library card must be reported immediately to the Library. Cardholders are responsible for all Library resources borrowed and all charges attributable before the loss or theft of the card is reported. Cardholders may be assessed a minimal charge as outlined in Schedule B for a replacement card. 5.3 Cardholders must notify the Library of any change of address or telephone number as soon as possible. 5.4 A cardholder is responsible for all Library items borrowed on their card and will compensate the Library for all Library items damaged or lost while borrowed on their card. In the case of Family cardholders, the cardholder of the master membership is responsible for all Library items borrowed on all Family cards and will compensate the Library for all Library items damaged or lost while borrowed on their card or those of the associated family members. 5.5 A cardholder is responsible for returning or renewing any Library item on or before the due date as provided in Schedule C.
121 6 Concerning Loan of Library Resources 6.1 There is no charge for using Library resources on Library premises or borrowing Library resources normally lent by the Library, consultation with members of the Library staff or receiving basic information service. 6.2 Loan periods for Library resources are set out in Schedule C. 6.3 Library resources may be reserved and/or renewed in accordance with policies established by the Library Board and instituted in procedure by the Library Director.
7 Concerning Penalty Provisions 7.1 The fines for the late return of materials are as set out in Schedule D. 7.2 The fines for damaged or lost materials are as set out in Schedule D. 7.3 The procedures for demanding the return of materials are set out in Schedule D. 7.4 A Library card may be denied, suspended or revoked if the cardholder fails to satisfy the conditions prescribed in 6 or has previously shown that he/she can not be trusted with Library resources by repeated damage to or loss of Library materials, non-payment of overdue fines, and/or loss or damage assessments. 7.5 A person who has had borrowing privileges revoked pursuant to 7.4 may, within thirty (30) days of revocation, submit a written appeal to the Town of Drayton Valley Library Board. The Board’s ruling regarding appeals is final and not subject to further appeal. 7.6 In cases of serious dereliction, the Board may prosecute an offence under the Libraries Act, s.41. Such an offense is punishable under the Libraries Act, s. 41. The range of penalties applying on conviction for such an offense is set out in Schedule D. 7.7 Any fine or penalty imposed pursuant to an offence under 7.6 inures to the benefit of the Town of Drayton Valley Library Board in accordance with the Libraries Act, s. 42. 8 Concerning Freedom of Information and Protection of Privacy 8.1 In accordance with s.95 of the Freedom of Information and Protection of Privacy Act, RSA 2000, c. F-25, the Library Manager is designated as Coordinator responsible for the purposes of the Freedom of Information and Protection of Privacy Act. 8.2 Where an applicant is required to pay a fee for services, the fee payable is in accordance with the Freedom of Information and Protection of Privacy Regulation, A R 200/95, as set out in Schedule E and as amended from time to time or any successor regulation that sets fees for requests from the Board.
9 Concerning Service and Equipment Rental Fees 9.1 Refer to schedule E for service and equipment fees.
122 Library Board Bylaw 99-02 is hereby repealed.
2018 Revision Read a first time on this ______day of ______, 2018
______Lyndara Cowper-Smith Chairperson
Read a second time on this ______day of ______, 2018
______Lyndara Cowper-Smith Chairperson
Read a third time on this ______day of ______, 2018
______Lyndara Cowper-Smith Chairperson
123 SCHEDULE A – OPERATIONAL HOURS Drayton Valley Municipal Library (ADV) Regular Operating Hours Effective from September 1st through to June 30th of each year the Drayton Valley Municipal Library will be open to the public as follows: Monday, Tuesday, Wednesday and Thursday: 9:00 am to 8:00 pm Friday: 9:00 am to 5:00 pm Saturday: 12:00 noon to 4:00 pm Sunday: Closed Summer Operating Hours Effective from July 1st through to August 31st of each year the Drayton Valley Municipal Library will be open to the public as follows: Monday, Tuesday, Wednesday and Thursday: 9:00 am to 8:00 pm Friday: 9:00 am to 5:00 pm Saturday: Closed Sunday: Closed Optional Operating Hours The Director may elect to open the Drayton Valley Municipal Library to the public on a trial basis to determine user access outside of the Regular or Summer Operating Hour schedule following consultation with, and approval from, the Library Board.
Drayton Valley Rotary Children’s Library (ADVR) Effective from January 1st through to December 31st of each year the Drayton Valley Rotary Children’s Library will be open to the public as follows: Monday through Thursday: 10:00 am to 5:30 pm Friday, Saturday and Sunday: Closed
Library Closures 1. Drayton Valley Libraries (ADV and ADVR) will be closed on all statutory and civic holidays unless otherwise approved by the Board. The Board will review statutory and civic holidays and decide on Library closures no later than November of the preceding calendar year. Annual recurring dates to be considered for Library closures include the following: **New Year’s Day January 1** Family Day 3rd Monday in February Good Friday Friday immediately before Easter Sunday Easter Monday Monday immediately following Easter Sunday Victoria Day Monday before May 25 **Canada Day July 1** Heritage Day 1st Monday in August
124 Labour Day 1st Monday in September Thanksgiving Day 2nd Monday in October **Remembrance Day November 11** **Christmas Day December 25** **Boxing Day December 26** **Identifies statutory or civic holidays that may or may not coincide with a weekend**. In these cases the Board will decide in advance regarding Library closures according to the following: • If the **holiday** falls on a weekday when both Libraries would otherwise be open then the Libraries will be closed to the public on the designated date. • If the ** holiday** falls on a weekend when the Libraries would otherwise be closed then the Board will decide, for either or both of the libraries, whether to close for the entire weekend (including Saturday), and/ or to include modified or shortened public hours on either the Friday preceding or the Monday following the statutory holiday. 2. Scheduled Closures: All scheduled closures will be publicly advertised in the appropriate media for broadcasting to the public such as newspapers, newsletters, website, social media platforms, signage in plain view of the public, etc. 3. Unscheduled Closures: The Libraries may be required to close on short notice in response to staff shortage due to illness, severe weather events, prolonged power outage (>30 minutes), safety or other environmental hazards within the facility, or any other unforeseen event or situation that poses a risk to the public. • Decision regarding unscheduled closure of the Libraries is the responsibility of the Director and/ or Library Operations Administrator. • The Board Chair must be notified as soon as possible following any interruption of Library services due to unscheduled closures with an explanation of circumstances. All trustees will be notified no later than the next scheduled Board meeting.
Schedule A Effective as of April 1, 2019
125 SCHEDULE B – FEES FOR THE ISSUANCE OF LIBRARY BORROWING CARDS
All Library Card fees are based on an annual rate unless otherwise indicated. Resident Card Fees Standard Adult (Individual) Card Free Standard Juvenile (Individual) Card Free Associated Parent Card Free Associated Juvenile Card Free Family Card (Single Card - Multiple Users) Free Institution / Teacher Card (Primary Cardholder with Multiple Users) Free Seniors OR Special Services Card (visual or other impairment) Free Replacement Card $2.00 Non-Resident Card Fees Standard Adult (Individual) Card $30.00/ year Standard Juvenile (Individual) Card $10.00/ year Associated Parent (Family) Card $30.00/ year Associated Juvenile (Family) Card $5.00 / year Family Card (Single Card - Multiple Users) $40.00/ year Institution / Teacher Card (Primary Cardholder with Multiple Users) $40.00/ year Seniors OR Special Services Card (visual or other impairment) $20.00/ year Replacement Card $2.00 NOTES: Non-Resident Card Fees are non-refundable. Non-Resident Card borrowing is restricted to a maximum of five (5) items at any one time. 1. Applicants registering for a Library Borrowing Card will be required to show government issued picture identification (Passport, Driver’s License, or current Student ID or other institution card), or produce a bill or other piece of mail with a residential address stamped by Canada Post. 1.a) The Librarian will note the type of ID used for registration on the application card as well as the Polaris ILS Patron Record as a statistical code. 1.b) Applicants that do not provide a piece of government issued ID, mail or those with no fixed address (motel address, campsite, etc.) may be issued a Non-Resident Card with restrictions on borrowing privileges that limits borrowing to a maximum of three (3) items at any one time. 2. Any person registering for a Library Borrowing Card, in addition to providing a current mailing address, will be required to provide phone contact and/ or email address: 2.a) Applicants that do not provide phone and/ or email address contact information at the time of registration will have borrowing privileges limited to three (3) items at any one time. 3. Phone and email contacts will be checked within two weeks to ensure they are “in-service” and/ or active: borrowing privileges will be suspended immediately until correct contact information is provided.
Schedule B Effective as of June 1, 2019
126 SCHEDULE C – LOAN PERIODS FOR LIBRARY RESOURCES
Loan periods for all circulating resources are as follows:
• Print Item: Standard Loan: 21 days Renewal limit: 2 Includes: hardcover, paperback, large print, non-reference atlases, picture books, combined item kits, graphic novels, etc.
• Audio Book Items Standard Loan: 21 days Renewal limit: 2 Includes: MP3 and CD audio books, Play-Away audiobooks, etc.
• E-Downloads Standard Loan: 14 days Renewal limit: 0 Includes: OverDrive items such as eBooks, eAudio-Book downloads)
• Magazines Standard Loan: 7 days Renewal limit: 2
• Music CDs Standard Loan: 7 days Renewal limit: 2
• AV Items (1-2 Disc) Standard Loan: 7 days Renewal limit: 2 Includes: DVD, BluRay single or double-disc items
• AV Items (Multi-Disc) Standard Loan: 14 days Renewal limit: 1 Includes: DVD, BluRay multiple disc sets (>3 disc)
• Reference / Special Items Standard Loan: 0 days Renewal limit: 0 Includes: newspapers, manuals, annuals, encyclopedias, atlases, oversize books, items that are of significant monetary or historic value or are otherwise irreplaceable
1. Special Services Cardholders may be allowed Extended Loan periods (double the Standard Loan period), but Standard Renewal limits still apply. 2. Extensions to Standard Renewal limits will be at the discretion of the Library Director or Library Operations Administrator. 3. A maximum limit of 10 DVD and/or BluRay items may be borrowed at any one time on any one card.
Schedule C Effective as of June 1, 2018
127 SCHEDULE D – PENALTY PROVISIONS
1. Penalty Fines for Late Return of Library Materials Materials owned by Drayton Valley Libraries that are returned late will be applied to patron accounts as follows based on TRAC guidelines: Item Type Penalty Maximum Penalty a. Print Items (Book, Periodical) $0.25/ day $10.00 b. Audio Items (Music CDs, Audio Books) $0.25/ day $10.00 c. AV Items (DVD, Blu-Ray) $1.00/ day $10.00 d. Other Equipment (Kits, Special Items) as per Schedule F cost of replacement 1.1. Fines for materials owned by other Libraries within the TRAC system that are returned late will be applied at the same rate as listed above for print, audio, and audio-visual Items. 1.2. Fines for materials owned by other Libraries outside the TRAC system that are returned late will be applied based on the owning Library’s fee schedule. 2. Procedures for Overdue Materials 2.1. Drayton Valley Library patrons have 24 hour access to personal account information through the Library Website and TRACpac (online public access catalogue) including items currently on loan, item due date, overdue items, and fines assessed. a) Fines will accumulate at a daily rate for each overdue item based on the above-listed schedule. b) Cardholders who have reached a maximum item fine limit of $10.00 will not be allowed to borrow resources until their account is reconciled. c) Accounts may be paid in installments without loss of borrowing privileges with approval from the Library Director or Library Operations Administrator. d) Accounts may be reduced or waived by the Librarian for Late Fines only; Lost or Damaged Item Replacement Fines may only be reduced or waived with approval from the Library Director or Library Operations Administrator. 2.2. Patrons of Drayton Valley Libraries will receive automated notification when borrowed items are past the return date. Automated notices are delivered automatically by the ILS via email, telephone or text depending on the patron’s preferred mode of contact. a) First overdue notification will be automatically generated on the seventh (7th) day following the due date. b) Second overdue notification will be automatically generated on the twenty first (21st) day following the due date. c) Billing notification will be automatically generated on the thirty fifth (35th) day following the due date. d) Automated notification failures will be assessed on a weekly basis; patrons whose automated notifications have failed will be contacted by the Librarian by phone within one week of the failed notice. 3. Penalty Fines for Lost or Damaged Materials Patrons are responsible for fines attributed to loss or damage of Library materials borrowed on their account.
128 3.1. The original purchase cost, if it is available, shall be charged. If this is not available a fee for the type of item lost or damaged shall be charged according to Yellowhead Regional Library’s schedule for item pricing. This charge may be waived if an exact replacement copy in new or pristine condition is provided by the cardholder. 3.2. When a cardholder pays the full amount for the replacement of a damaged item they will be given the option of keeping the damaged item. Severely damaged items will not be kept by the Library beyond one month. 3.3. An additional processing Fine of $5.00 may be charged on any lost or damaged item at the discretion of the Librarian. 3.4. When a lost item is found and returned in good condition within six months of fine payment, and proof of payment is produced, all but the $5.00 processing fee will be credited to the patron’s account. 4. Suspension of Library Card Privileges 4.1. A cardholder’s Library privileges may be suspended for non-payment of Library fines or for repeated incidents of Lost or Damaged materials. 4.2. Grounds for suspension of Library Borrower Card privileges a) The total accumulated cost of overdue, lost, or damaged Library materials exceeds $100.00. b) The Library Director will provide the Library Board with a written statement outlining the transactions for the delinquent card-holder, including notifications for billing. c) The Library Director will notify the patron whose account is delinquent through written communication that suspension of their Library Borrower Card privileges will be discussed by the Library Board. The notification letter must clearly outline the details of account delinquency and provide the date and time when the Library Board will meet to discuss the matter. d) The Library Board will consider delinquent accounts at the first available meeting. e) If the Library Board decides to suspend privileges then the person will be notified in writing within 30 days of the Board meeting date. f) The person may appeal the decision in writing within 30 days of the date that the notification of suspension was sent. The Board will consider the appeal at the next scheduled meeting. Suspension of privileges requires 75% majority vote of Trustees in attendance. g) Decisions by the Board are final. 5. Procedure for Prosecution 5.1. If the value of lost or damaged items is in excess of $250.00 and suspension procedures have failed, then the Library Board may proceed with prosecuting the offender by the following protocol: a) Notify the offending person in writing that prosecution is pending. b) Submit the account claim with Municipal Bylaw Enforcement or collection agency. c) Take the offending person to small claims court and pursue civil action, or d) Lay charges under the Libraries Act, s. 41 after legal consultation.
Schedule D Effective as of June 1, 2018
129 SCHEDULE E – FEES FOR SERVICE AND RESOURCE LENDING The fees set out in this Schedule are the maximum amounts that can be charged to patrons. Service & Sale Fees: Fee Type Details Description Fee Earbuds Bookshop- Sale Item (Supplies) $2.50 per item USB Flash-Drive Bookshop- Sale Item (Supplies) $10.00 per item Copying/ Printing Black & White: (Supplies) $0.25 per page Colour: (Supplies) $1.00 per page Faxing Outgoing: (Provider/ Supply) $2.00 first page Incoming: (Provider/ Supply) $1.00 first page Added pages: $0.25 per page Laminating Full sheet (8.5 x 14”): (Supplies) $2.00 per page Certificate wallet-size (Supplies) $1.00 per page 3-D Printing Any colour filament (Supplies) $0.10 per gram Public Lockers Padlock (Supplies) $1.00 deposit Exam Invigilation* Under 2 hours (Administrative) $25.00 per exam Over than 2 hours (Administrative) $50.00 per exam * Exam Invigilation must be booked at least one full week in advance. Fee must be paid before the student writes the exam unless otherwise agreed to by the Library staff invigilating the exam. Facility Use** Non-Profit Groups & Private Individuals Small Meeting Room (During Business Hours) Free (Outside of Business Hours) $30.00 per hour Large Program Room (During Business Hours) Free (Outside of Business Hours) $30.00 per hour For-Profit Groups & Private Sector Companies Small Meeting Room (During Business Hours) $25.00 per hour (Outside of Business Hours) $50.00 per hour Large Program Room (During Business Hours) $50.00 per hour (Outside of Business Hours) $100.00 per hour ** Facility Use Fees include the use of projectors, monitors and other presentation equipment. Bookings must be made at least one full week in advance. Fee must be paid at the time of booking. Equipment Rental Fees for Off-Premises Lendingꭞ: Item Description Fee/ Loan Period Deposit Replace Cost DVD Player (w/ remote)ꭞ $5.00 per day $20.00 $100.00 LCD Projector (w/ cables)ꭞ $10.00 per day $50.00 $250.00 PS4 Game System (w/ cables)ꭞ $10.00 per day $75.00 $450.00 DAISY Victor Reader ꭞꭞ No Fee/ Indefinite $75.00 $500.00 ꭞ A waiver form must be used for off-premises borrowing of equipment. ꭞꭞ Intended for Long-term loan to patrons with special service needs, alternate reading abilities or senior’s lodge residents or those with mobility (library access) restrictions. Waiving Service and Equipment Fees: 1. Fees for Services and Equipment Lease may be waived in whole or in part at the discretion of the Library Director or designate. 2. Fees are not waived for businesses, private functions, or events for which admission is charged.
130 FOIPP Request Fees: The Drayton Valley Library Board will take steps to manage FOIP requests and keep the personal information in its care confidential, except when required by law. 1. The Library Director is designated as head of the local public body for the purposes of the FOIPP Act. 2. The fees set out in this Schedule are the maximum amounts that can be charged to applicants. Initial application fee including GST $25.00 For locating and retrieving a record $5.00 per ¼ hour For preparing and handling records for disclosure $5.00 per ¼ hour For supervising the examination of a record $5.00 per ¼ hour Photocopying $0.25 per page For shipping a record or a copy Actual amount incurred For copying a record in electronic, audio or video formats Actual amount incurred
Schedule E Effective as of June 1, 2019
131
132 133 134 135 136 Drayton VallGy LibrariGS imagine ~ Engage - Explore ~ Discover!
September 3, 2020
Brazeau County Council Reeve Bart Guyon P.O. Box 77 Drayton Valley, AB T7A 1R1
Re: Letter of Apology for August 26 E-mail sent to Councilor Westerlund I offer my apologies to County Council, Kara Westerlund and Donna Wiltse for the confusion and consternation caused by my email dated August 26. The email was sent to Councilor Westerlund in error. The fault was entirely mine and was in no way an attempt to solicit a change in County Council representation on the Library Board. Nor was it my intent to act inappropriately circumvent the authority of my office by inviting a prospective trustee to attend our September Board meeting. We received an application from Karen Hickerty to join the Library Board in January 2020. The application processed was delayed during COVID pandemic response; however, the October trustee appointment cycle is now upon us and I was instructed to invite trustee applicants to attend our September meeting for introduction. Councilor Kara Westerlund's email address remains in my contacts list since her previous service on the Library Board. As I typed Karen's name into the address field Kara's email address auto-populated and I neglected to verify the recipient before I sent the message. I mistakenly used Kara's name in the text-block, when I looked at the auto-populated name in the address field. The error was mine and I assure you that it was not intentional. I will be more careful in the future. Sincerely,
Doug AA/histance-Smith Director, Drayton Valley Municipal Library P.O. Box 6240 (5120-52"d Street) Drayton Valley, AB T7A 1A1
CC: Town of Drayton Valley Mayor, Michael Doerksen Town of Drayton Valley C.A.O, Winston Rossouw Brazeau County C.A.O, Jocelyn Whaley Library Board Chair, Lyndara Cowper-Smith
"As wc lose ourselves in the service of others, we discover our own lives and our own happiness" - Dieter Uchtdorf
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202, 9440 49 Street, Edmonton, AB T6B 2M9 NSWA.AB.CA
September 1, 2020
Reeve Bart Guyon Brazeau County PO Box 77-7401 TWP RD 494 Drayton Valley AB T7A IRl
RE: Municipal Contribution to NSWA
Dear Reeve Guyon, I am pleased to provide a copy of the North Saskatchewan Watershed Alliance (NSWA) 2019-20 Annual Report, which summarizes the projects and collaborative partnerships that NSWA has conducted in your watershed during the past year. This important work was accomplished thanks to the generous support of over 40 municipalities in our shared watershed. We would again appreciate positive consideration by your Council for a $0.50 per capita contribution to NSWA for 2021.
In addition to financial contributions from individual municipalities, our non-profit alliance depends on an annual operating grant from the Government of Alberta and contributions from EPCOR. More information about the NSWA, our bylaws, finances and projects can be found online at www.nswa.ab.ca.
How your financial contribution benefits your community
In 2005, Alberta Environment appointed NSWA as the Watershed Planning and Advisory Council for the North Saskatchewan River (NSR) basin under Water for Life: Alberta's Strategy for Sustainability. NSWA has made significant progress under this mandate, and in 2012 released an Integrated Watershed Management Plan (IWMP) for the North Saskatchewan River basin. This major undertaking provides advice and direction to protect the long-term supply and quality of water resources for future generations. IWMP implementation is now underway through strategic watershed partnerships with local municipalities and stewardship groups.
NSWA partners with individual municipalities and three sub-watershed alliances to assess local watershed conditions and issues, coordinate inter-municipal projects, and develop harmonized land policies to support long-term sustainability of watershed resources. NSWA also provides technical expertise, grant application support, consultant coordination and facilitation services for meetings and workshops.
138 NSWA, in collaboration with its regional partners, successfully applied for over $3.0 million worth of provincial and federal grants to support municipalities and local stewardship groups. See the attached summary table and information sheet for how NSWA can help your municipality.
NSWA is helping to address many local watershed management issues including:
Riparian and wetland habitat conservation and restoration River and creek hydrology studies Natural areas and groundwater recharge areas protection Fisheries habitat and aquatic health assessments, including invasive species issues Long term impacts of land use changes on watershed health Best management practices and planning policies related to riparian, wetland and natural area protection, stormwater management and flood protection and water conservation.
NSWA is also Involved in many major intergovernmental projects such as the North Saskatchewan Regional Land Use Framework, Edmonton Metro Region Growth Plan, Industrial Fleartland Water Management Framework and EPCOR's Drinking Water Protection Plan. This involvement, plus its close working relationship with many Alberta government agencies, allows NSWA to connect municipalities such as yours with the best resources to address watershed issues.
NSWA would be pleased to discuss any watershed issues of concern to your municipality and to provide a briefing if requested by your Council or Administration. If an elected municipal representative would like to serve on the NSWA Board of Directors, there will be an opportunity at the 2021 NSWA Annual General Meeting for the election of new board directors.
Please feel free to contact NSWA's Executive Director, Ms. Leah Kongsrude at 587-525-6827 or leah.kongsrude(5)nswa.ab.ca in this regard. Ms. Kongsrude has over 30 years of environmental experience, including ten years in municipal government, and appreciates the challenges and opportunities that municipalities face with local watershed management issues.
Thank you for your consideration. We have taken the liberty of enclosing an invoice.
((.
Mr. Ken Crutchfield, President North Saskatchewan Watershed Alliance Society
Cc: Chief Administrative Officer
Attachments: NSWA Coordinated Sub-Watershed Project and Grant Summary Flow can NSWA help your Municipality with Watershed Issues?
139 NSWA Coordinated Sub-Watershed Project and Grant Summary
SUB- MAJOR MUNICIPALITIES PROJECTS
WATERSHED WATERBODIES
HEADWATERS North Saskatchewan Clearwater County • $140,000 Alberta Water Resiliency and Restoration River Brazeau County Program grant was used to map the health of riparian areas Cline River Parkland County along the Modeste and Strawberry Creeks. This data will be Clearwater River Leduc County used to conserve or restore high priority riparian areas that Ram River Wetaskiwin County will provide greater flood/drought resistance, improve water quality and enhance wildlife habitat. The GIS data will Brazeau River Town of Drayton Valley be made accessible through an online web portal with Modeste Creek Town of Rocky Mountain information friendly format for the public and a detailed Strawberry Creek House technical format for municipal planners. Wabamun Lake Town of Devon Town of Thorsby • The Wabamun Lake Watershed Management Plan is being Village of Wabamun finalized with involvement of local municipalities and lake stewardship groups
STURGEON Sturgeon River Lac St. Anne County $512,000 from three provincial and federal grants was used RIVER Isle Lake Parkland County to summarize information on: Lac St. Anne Sturgeon County o surface water and groundwater hydrology Birch Lake City of Edmonton o wetland and natural areas Matchayaw Lake City of St. Albert o water quality Sandy Lake City of Spruce Grove o fisheries habitat and aquatic life o riparian intactness Kilini Creek Town of Stony Plain o policy and planning tools for watershed protection Riviere Qu'Barre Town of Onoway Atim Creek Town of Morinville This information was used to complete a Sturgeon River Carrot Creek Town of Gibbons Watershed Management Plan (2020) which provides Summer Villages of Lac guidance and actions to protect the watershed. Ste. Anne County East A $200,000 Alberta Community Partnership Grant was received to implement priority action items from the Sturgeon River Watershed Management Plan in 2020- 2023.
140 VERMILLION Vermilion River County ofVermillion River A four-year, $1.4 million Water Resiliency and Restoration
RIVER Waskwei Creek County of Minburn Program grant to promote riparian and wetland restoration Cotton Creek Beaver County projects in the watershed. To date over 100 ha of wetlands Birch Creek County of Two Hills and riparian areas have been enhanced or restored through Campbell Creek County of St. Paul this project. Deer Creek Town ofVermillion A shared $75,000 Water Resiliency and Restoration Stretton Creek Town of Vegreville Program grant with Sturgeon River Watershed Alliance was Town of Two Hills used to assess long term land use changes in the watershed Town of St. Paul and its effect on the hydrology of the basin. This study uses Town of Elk Point ALCES, a cumulative assessment simulation assessment Town of Bruderheim tool, to show the impacts of land use decisions. This tool has Village of Holden also been used by the Edmonton Metro Regional Board to Village of Innisfree support its planning discussions and policy. Village of Myrnam
BEAVERHILL North Saskatchewan Strathcona County A Land Stewardship grant was used to complete a lake River Lamont County management plan for Antler Lake. Beaverhill Creek Beaver County Astotin Creek City of Fort Saskatchewan Beaverhill Lake Town of Bruderheim Cooking Lake Town of Tofield Hastings Lake Town of Ryley Antler Lake
141 NSWA NORTH SASKATCHEWAN WATERSHED ALLIANCE
How can NSWA help your municipality with watershed issues? • Growing concerns From residents related to local water issues • Complex environmental regulations or guidelines • Development pressures on local lakes, rivers, or creeks • Poor lake or river water quality • Loss oF wetlands and other environmentally sensitive areas
COLLABORATIVE PARTNERSHIPS GRANT SUPPORT
A We facilitate inter-municipal NSWA has coordinated over Aq partnerships that address $3 million in grant funds for watershed issues municipalities
■Three municipally-led subwatershed groups: For every $1 municipalities contribute, NSWA Headwaters, Sturgeon and Vermilion has been able to secure $4.50 in grant Funds ■ 40+ municipal partners both rural and urban Studies of water quality, riparian areas, and aquatic health issues ■ Work closely with Federal and provincial governments on watershed related issues Helping local landowners protect or restore wetland and riparian areas
EXPERTISE & : & PiJ-.V:- NSWA staff have knowledge of We provide resources to help municipal watershed issues residents and council understand ZD watershed issues
Completed over SO technical studies and • Monthly newsletters highlighting watershed management plans activities and resources Contribute to provincial policy development ■ Free Educational Forums held twice a year on Guided by the North Saskatchewan River key watershed topics Watershed Integrated Watershed Website with links to watershed information, Management Plan (2012) presentations, and reports
Local Solutions For Local Issues The North Saskatchewan Watershed Alliance is a non-profit organization designated by the Province of Alberta as a Watershed and Planning Advisory Council for the North Saskatchewan River watershed. Learn more by visiting our website RSWa.ab.Ca 142 NORTH SASKATCHEWAN RIVER WATERSHED WORKING TOGETHER White Earth FOR A HEALTHY AND RESILIENT
urgeon WATERSHED Mcmn^ry eaverhilil Venniiion Strawb VISION Modes People working togetherfor a healthy and Brazeau 12 subwatersheds covering 57,000 km^ functioning North Saskatchewan River watershed - today and tomorrow.
WE PLAN WE WORK WITH OTHERS TO FIND WAYS TO INTEGRATE LAND AND WATER PLANNING TO IMPROVE WATERSHED FUNCTION 1 The NSWA Board consists oF 18 representatives WE ADVOCATE From municipal, provincial government, industry, WE ADVOCATE FOR THE PROTECTION OF agriculture, non-governmental organizations and WATER QUALITY, WATER SUPPLIES AND members at large. ECOSYSTEM HEALTH THROUGH WATERSHED MANAGEMENT MISSION To protect and improve water quality, water quantity (instream flow) and the health ofour watershed by:seeking, developing and sharing WE SHARE knowledge;facilitating partnerships and WE PROVIDE INFORMATION ABOUT THE collaborative planning; and working in an WATERSHED AND CREATE FORUMS FOR adaptive management process. SHARING THAT INFORMATION
[email protected]| 537.525.6820 NSWA f Follow us on social media NORTH SASKATCHEWAN WATERSHED ALLIANCE y (g)NorthSaskRiver
143 NSWA >aFYEARS NORTH SASKATCHEWAN WATERSHED ALLIANCE
ANNU REPO 2019-2
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^2^ 144 02 I Annual Report 2019-2020
OUR APPRECIATION
We are grateful to the many supporters of the North Saskatchewan Watershed Alliance (NSWA). We would not be able to facilitate partnerships, complete studies or share knowledge in our watershed without the time and resources provided by our contributors.
We acknowledge the Government of Alberta for providing a multi-year operational grant and important contributions from EPCOR and many municipalities in our watershed. Our partners contributed $715,000 of financial support and over $600,000 of in-kind support to NSWA in 2019-2020.
Government EPC9R
Villages and Summer Counties Cities and Towns Villages
Beaver County Cities: Villages: Brazeau County Edmonton Holden Clearwater County Fort Saskatchewan Innisfree Lac Ste. Anne County St. Albert Spring Lake Lament County Leduc County Towns: Parkland County Bruderheim Summer Villages: St. Paul County Devon Betula Beach Smoky Lake County Drayton Valley Horseshoe Strathcona County Gibbons Kapasiwin Sturgeon County Onoway Lakeview Thorhild County Rocky Mountain House Ross Haven County of Minburn St. Paul Seba Beach County of Two Hills Smoky Lake South View County of Vermilion River Vegreville Sunset Point Vermilion West Cove Yellowstone
145 03 I Annual Report 2019-2020
MESSAGE FROM THE EXECUTIVE DIRECTOR
NSWA is celebrating 20years of watershed leadership this year and we are marking the occasion with many special initiatives.
• We shared over 700 copies of our special edition 2020 anniversary calendar which included stunning photographs of our 12 subwatersheds. There was such a high demand for them that we had to reprint them twice! • A "Doyou Remember ?" section in our monthly newsletter that showcases important people and events in NSWA's 20 year history. • Both NSWA Educational Forums this year will focus on "20 NSWA Years ofPartnerships" and the successes of working collaboratively on watershed issues. NORTH SASKATCHEWAN Our longstanding work will also be recognized at the 2020 WATERSHED ALLIANCE Alberta Emerald Awards with NSWA being a finalist in the Non- Profit category for 20 Years of Watershed Management Excellence. A special thank you to the many staff members, board directors ^^YEARS and supporters over the last 20 years who have made NSWA the great organization it is today.
Leah Kongsrude, Executive Director
NSWA STAFF
NSWA AGM June 2019 Back row, left to right: Rachel Bootsma, Mary Ellen Shain, David Trew, Cord Thompson, Ellen Cast
Front row, left to right: Leah Kongsrude, Addison Brown, Billie Milholland, Elisa Brose, Mara Erickson, Michelle Cordy
146 04 I Annual Report 2019-2020
BOARD OF DIRECTORS
The NSWA is a multi-stakeholder watershed partnership incorporated as a non-profit society in 2000 and designated as a Water Planning and Advisory Council by the Government of Alberta in 2005.
The work of NSWA is guided by an 18 member multi-stakeholder Board that provides strategic direction and advice to the organization to achieve its vision and mission. We appreciate our Board members ongoing dedication and support.
BOARD MEMBERS
NSWA AGM June 2019
Back row, left to right: Al Corbett, John McNab, Bill Fox, Jason Wilkins, Tony LeMay, Bob Winship, John Thompson
Front row, left to right: Ken Crutchfield, Leah Hamonic, Bart Cuyon, Jim Duncan, Laurie Danielson, Steve Craik, Jamie Bruha, Jacquie Hansen Missing: Aleta Corbett, Jatinder Tiwana
NSWA BOARD OF DIRECTORS 2019-2020 Agriculture Municipal Bill Fox, Alberta BeefProducers Al Corbett, Alberta Drainage Council Provincial Government Jim Duncan,Clearwater County Jamie Bruha, Alberta Environment and Forestry Bart Cuyon, Brazeau County Parks Bob Winship, Weyerhaeuser Jacquie Hansen, City ofSt. Albert Tony LeMay, Alberta Energy Regulator John McNab, Parkland County Industry Utility Dr. Laurie Danielson, NCIA NGO Dr. Stephen Craik, EPCOR Ken Crutchfield, Alberta Chapter Aleta Corbett, TransAlta Member-at Large John Thompson Wildlife Society Leah Hamonic, Antler Lake Advisory Federal Government Stewardship Committee Jatinder Tiwana, City ofEdmonton vacant
m
Board Directors volunteered over 900 hours for an in-kind contribution of over $110,000 in 2019-2020
147 05| Annual Report 2019-2020 A BRIEF HISTORY OF NSWA 2000 TO 2020
In the late 1990's, EPCOR, TransAlta, Trout Unlimited, Agriculture and Agrifood Canada and the City of Edmonton were all working on initiatives related to the health of the North Saskatchewan River. In 1997 they amalgamated to Form the North Saskatchewan Watershed Alliance. In 2000 NSWA became a registered non-profit society.
The NSWA became the designated Watershed Planning and Advisory Council for the North Saskatchewan River (NSR) in 2005, two years after the Alberta Water for Life Strategy was adopted by the province.
The NSWA produced the State of the Watershed report in 2005 and the Integrated Watershed Management Plan in 2012. In total, NSWA has completed over 50 studies and published the North Saskatchewan River Watershed Atlas and the book Living in the Shed.
NSWA has provided a forum for sharing knowledge and collaborating on issues affecting the North Saskatchewan River watershed in Alberta for 20 years.
20 years of NSWA Watershed Management
The North Saskatchewan Watershed Alliance Accomplishments (NSWA)becomes a not-for-profit society Over 50 studies, reports and technical bulletins have been completed by NSWA and its partners. Water ror Life Strategy Vermilion River Integrated NSWA has received over $3.3 million in Government Watershed special project grants. of Alberta Management introduces Plan 4 Over 1000 people have attended NSWA Alberta s educational forums. Strategy for Sustainability 4 Over 6,000 km of river, creek and lake shoreline in the watershed have been assessed for riparian intactness. Sturgeon River State of the State of the North Watershed Saskatchewan Report River Watershed Report
WPAC Status
The Government of Alberta designates North NSWA as a Watershed Saskatchewan Planning & Advisory River Watershed Council Atlas
IllSr NSWA attains Charitable Status
NSWA wins an Emerald Award ^ in the Not-For-Profit category
Integrated Watershed Management Plan for the North Saskatchewan River in Alberta
NSWA
148 061 Annual Report 2019-2020
NSWA STRATEGIC PLAN 2019-2021
The NSWA Board has a 3-Year Strategic Plan that has four goals to achieve the vision and mission oF the North Saskatchewan Watershed Alliance. The goals also align with the mandate of Watershed Planning and Advisory Councils set out by Alberta Environment and Parks.
STRATEGIC GOALS
Goal 1: The NSWA supports Collaborative Watershed Planning
Goal 2: The NSWA provides Leadership in Watershed Management
Goal 3: The NSWA promotes Watershed Knowledge Sharing
Goal 4: The NSWA remains a Functional and Sustainable Organization
The four goals are further defined by key objectives and actions which direct the work of the NSWA organization. 4 Goals
The Strategic Plan is reviewed annually by the NSWA Board to adjust for new opportunities and challenges and to assess the progress of the Plan. 8 Objectives
In 2020, the Board approved three key short term strategic directions: • Concentrate Outreach and Collaboration on Key 57 Actions Watershed Stakeholders • Focus Efforts and Resources on Subwatershed groups • Identify ways to Measure the Success of the NSWA
W 4ihll
149 07 I Annual Report 2019-2020
COLLABORATIVE W.
iK
Collaborative partnerships are the core to successful watershed planning for the NSWA. Our strong relationships with government agencies, municipalities, industry, non-governmental organizations and watershed stewardship groups provide us with the ability to align our work with our key stakeholder's watershed issues and projects.
COLLABORATIVE PARTNERSHIPS
VERMILION RIVER HEADWATERS STURGEON RIVER 1 LAKE WATERSHED WATERSHED ALLIANCE ALLIANCE ALLIANCE PARTNERSHIPS
• Brazeau County • Lac Ste Anne County Braver County Parkland County • Clearwater County • Parkland County Lamont County Strathcona County • Leduc County • Sturgeon County County of Minburn Antler Lake Stewardship • Parkland County • City of Edmonton County of Two HiUs Committee • Wetaskiwin County • City of St. Albert County of Vermilion River Hubbies Lake Stewardship • Town of Devon • City of Spruce Grove Town of Two Hills Society • Town of Drayton Valley • Town of Gibbons Town of Vegreville Jackfish Lake Management • Town of Rocky • Town of Morinville Town of Vermilion Association Mountain House • TownofOnoway Village of Holden Lake Isle Lac Ste Anne • EPCOR • Town of Stony Plain Village of Marwayne Stewardship Association • Village of Alberta Beach Agriculture and AgH-Food Mayatan Lake Management • Summer Villages of Lac Ste Canada Association Anne & County East Alberta Environment and Parks Wabamun Watershed Alberta Drainage Council - Alexander First Nation Management Council Alternative Land Use Services • Alexis Nakota Sioux Nation Wizard Lake Watershed and Canada • Metis Nation of Alberta Lake Stewardship • Big Lake Environmental Ducks Unlimited Canada Organization Holden Drainage District Support Society Lakes of Parkland County Lakeland College • Alberta Conservation Group Association Alberta Lake Management • Wagner Natural Area Society Society (ALMS) • Alberta Environment and Alberta Environment and Parks Parks
PROVIDED 33 Municipalities OVER 1000 11 Non-governmental Groups IN-KIND 5 Government Agencies HOURS
150 08 I Annual Report 2019-2020
HEADWATERS lALUANCE
RIPARIAN HEALTH ACTION PLAN
The Riparian Health Action Plan (RHAP) has three phases: • Create an inventory using satellite imagery that assesses the overall condition oF riparian areas. • Collaborate with local municipalities and landowners to develop riparian bylaws and guidelines that complement provincial regulations. • Support programs that enable and assist landowners to retain, restore and replant riparian vegetation on their own land.
The NSWA received a $130,000 Watershed Restoration and Resiliency grant to address Phase 2 2019-2020 Headwaters Committee of RHAP. In August 2019, the Headwaters Alliance hosted a River Tour where participants learned about the RIPARIAN WEB-PORTAL history and ongoing management of watershed health in Alberta. This project, initiated by the Headwaters Alliance in 2017, is creating a website where riparian Four historic voyager canoes were filled with a assessment data, as well as information on riparian spectrum of people from the province and restoration projects and programs is available to the municipalities, including many elected officials. public.
MODESTE NATURAL INFRASTRUCTURE PROJECT
Led by ALUS Canada, this project was developed with the Headwaters Alliance, Parkland County, Innotech Alberta and the University of Guelph.
It will evaluate the Financial benefits of conserving and enhancing natural infrastructure on agricultural lands.
Over 6,000 kilometers of river, creek and lake shorelines have been fel assessed for riparian intactness - More to come!
151 09 1 Annual Report 2019-2020 IP b. WATERSHED ALLIANC ^
The SRWA includes a Steering Committee oF elected oFFicials and a Technical Advisory Committee oF municipal staFF, non-governmental organizations and technical experts. WATERSHED MANAGEMENT PLAN The SRWA completed a draFt oF a watershed STURGEON RIVER PROJECTS management plan For the Sturgeon River watershed in January 2020. The watershed Several key studies on the Sturgeon River management plan includes six outcomes: Watershed were completed in 2019-2020: • Policies and Plans are well-informed and align to • Sturgeon River Watershed Management Plan support a healthy watershed. (March 2020) • All residents have access to safe, secure drinking • Sturgeon River Watershed Recommendations water supplies, whether they are on public or for Planning Alignment (February 2020) private systems or draw from surface or • Strategic Priorities to Improve Sturgeon River groundwater. Watershed Resiliency (July 2019) • Aquatic Ecosystems, including our rivers, lakes, wetlands and other water bodies, are healthy. The SRWA received a $200,000 Albertc Community Partnership Grant for • The importance of water quantity is recognized implementation of the Watershed and reliable, quality water supplies are available for people,Uvestock and a sustainable Management Plan. economy.
Wise land use ensures the cumulative effects of growth and development are mitigated, the land is resilient to climate change and individuals and communities are well prepared for flood and drought events.
Residents and stakeholders support the Sturgeon River Watershed Management Plan and are willing to participate in local and regional initiatives to improve watershed health.
152 10 I Annual Report 2019-2020
VERMILI 1VER WATERSHE ■-ec.: ALLIANCE
. ■■■ -
ENGAGEMENT ACTIVITIES In 2019-20, VRWA activities Focused on celebrating Vermilion River Watershed stevi/ardship successes.
• Two Hills Trade Show-The VRWA had a booth at this well-attended trade show in the watershed where county restoration projects were highlighted.
• Lamont County "Living with Watei" Beaver Workshop- Co-hosted by Lamont County, Cows & Fish, and the VRWA, this event emphasized the importance oF beavers to watershed integrity and resilience, and shared inFormation on (non-lethal) methods oF beaver management.
• Lamont County Open House -NSWA shared inFormation with Lamont County residents about the restoration and River Revivial - Vegreville - June 2019 enhancement work in their watershed.
Michelle Cordy has taken on the • River Revival Planting Event -NSWA and VRWA in partnership with role oF Watershed Planning the AoroForestrv Woodlot Extension Societv (AWES), the Town oF Coordinator For the VRWA. Vegreville, and the Vegreville Regional Museum to host a public "River Revival"event on the museum grounds. The goals oF the Mara Erickson is now with event were three-Fold: Environment and Climate Change Canada. We wish her the very best o To educate about riparian areas and "eco-buFFers" in her new position. o To plant over 300 in native plants o To celebrate VRWA successes with a BBQ
• Ryley Sports Days-Increased the proFile oF both watershed alliances, and inFormed attendees about the restoration and enhancement work done in their watershed. 30 Landowners RESTORATION PROJECTS 22 Wetland Projects The NSWA and VRWA have been working with landowners in 136 hectares enhanced the Vermilion watershed since 2016 to restore and enhance wetlands and riparian areas. 13 Riparian Projects 20 kilometers restored
In 2019-2020 , Five projects enhanced 3.79 kilometers oF riparian areas along the Vermilion River, creeks and tributaries and 2.90 hectares oF wetland areas.
153 11| Annual Report 2019-2020
LAKE STEWARDSHIP GROUPS
The important partnerships the NSWA has with LAKE MANAGEMENT STUDIES Watershed Stewardship Groups under the Water for Life Strategy is reflected in our work with many lake groups. NSWA has been facilitating the development of the Wabamun Lake Watershed FUTURE OF LAKE MANAGEMENT Management Plan with a Steering Committee consisting of: The NSWA has over 680 named lakes in our watershed • Local Lake Stewardship groups and many are under increased development and • Municipalities recreation pressures. The NSWA is reviewing who, what, . NSWA where and how lake management has evolved in our • Alberta Environment and Parks watershed.
We are working with the Alberta Environment and Parks, HORTK SASKATCHEWAN WATERSHED ALLIANCE Alberta Lake Management Societv (ALMS)and other Antler Lake groups to identify opportunities for alignment and State of the Watershed Report collaboration on lake management issues.
A good example of collaboration is the development of the Lakes of Parkland County group (Hubbies, Isle, Jackfish, Lac Ste Anne, Mayatan, Wabamun and Wizard Lakes). These Watershed Stewardship Groups are e discussing the benefits of working together to share The NSWA completed the State of the knowledge and resources. Watershed Report for Antler Lake. The NSWA will sharing the report with the Antler LAKE STEWARDSHIP RESOURCES Lake Stewardship Committee and Strathcona NSWA works with Alberta Environment and Parks, County to highlight the findings of the report. ALMS and the Land Stewardship Centre to share lake stewardship information and support. StewardshirJ NSWA staff attended the 2019 ALMS Workshop at y. Toolbox I ~' Ste^tlptaridtooiktolM^yoditEiKOr^niza Lake Chestermere to share our lake knowledge, learn and sustain acommurdty sowatdthip group. more about lake issues across Alberta and enjoy a Respect Our Lakes kayak outing with fellow attendees. 9 1.JiL • t ♦ X i2
Paddlers on Lake Chestermere
154 12 I Annual Report 201 9-2020
Jt.
LEADERSHIP IN WATERSHED MANAGEMENT
The NSWA reviews and prioritizes watershed management projects to maximize partnership opportunities and use of resources. In addition to the three subwatershed Alliances, this includes providing advice on Government oF Alberta policy, Framework and guidelines projects.
North Saskatchewan River WaterSHED Monitoring Program
The WaterSHED Monitoring Program is a unique partnership between: • Alberta Environment and Parks • EPCOR • North Saskatchewan Watershed Alliance • City ofEdmonton
By combining and coordinating resources this collaborative partnership has created the North Saskatchewan River's most comprehensive river monitoring program.
19 new or upgraded water quality monitoring stationsfrom the headwaters of the North Saskatchewan River to the Saskatchewan Border. ^ V,JT
Industrial Heartland /Capital Region Water Quality Management Framework
NSWA participates in Alberta Environment and Parks Implementation Advisory Committee For the Water Oualitv Management Framework For the Industrial Heartland and Capital Region.
the water management The Water Management Framework For the Industrial Heartland and Capital Region presents a collaborative, cumulative effects
years of management approach to protect the reach of the North implementation Saskatchewan River, From Devon to Pakan, which is directly impacted by municipal and industrial effluent discharge.
The Framework has been under development since 2007 and the will be added into the new provincial North Saskatchewan Regional Plan.
155 13 1 Annual Report 2019-2020 North Saskatchewan Expanded Riparian Assessment Project In 2018, a new riparian assessment method piloted in the Modeste subwatershed provided a detailed review oP over 1800 kilometers oP shorelines. This assessment provides a high level overview oP the intactness and pressure on riparian systems Por large areas. This method was also used in the Strawberry and Sturgeon subwatersheds in 2019 and a total over 6000 kilometers was assessed.
The NSWA received a $500,000 grant Prom the Canadian Agricultural Partnership program to expand the riparian assessment oP the watershed into an additional five subwatersheds;
• BeaverhUl • White Earth • Vermilion • Frog • Monnery
NSWA is partnering with the Riparian Intactness WPAC Projects (2019-2021) Battle River Watershed Legend Alliance to maximize use oP Pilot Project Area (2018) resources and expertise. Once BH NSWA/BRWA New Project Area the assessment is complete IH Other WPAC Project Areas Watershed Boundaries the project will also include CD North Sask. River Watershed stakeholder workshops on how I I Battle River Watershed to use this new inPormation.
Three adjacent Watershed Planning and Advisory Councils are also proposing to use the new method including the Athabasca, Beaver and Red Deer councils. KjV R WAIHSHED VkATlMnCn
Close-up of intactness satellite data
Results from 2018 Pilot Project
I Very Low IntBotneea IB Low Intactness Moderate Inlaotness Bl High Intaetnees Vegetation present. 16% 5%B% 10''lO'^.n Little or no human footprint. SlOkiri 66 km rjGkiii .313km Modeste Watershed = 1,905 km Vegetation present. Some human footprint. 32% 10% 23H 35% 616 km 168 km 449 km eeskm Vegetation limited. Strawberry Watershed Human footprint prevalent. »1,921 km
Vegetation mostly clear. 40% 730kin Human footprint dominant. Sturgeon Watershed «1,807 km
156 14 I Annual Report 2019-2020
The NSWA has completed over 50 studies, reports and technical bulletins on the North Saskatchewan watershed. Six new reports were completed in 2019-2020 and you can Find all our reports on the NSWA website. There is now a dedicated RESOURCES web page that includes search Functions by type oF report, topic and subwatershed.
• Sturgeon River Watershed Management Plan (March 2020) • Wabamun Lake Watershed Management Plan (January 2020) • Recommendations for Planning Alignment(February 2020) Over SO w • Antler Lake State of the Watershed Report(October 2019) watershed • Strategic Priorities to Improve Sturgeon River Watershed reports are Resiliency (July 2019) • Strategic Priorities to Improve Vermilion River Watershed available on Resiliency (July 2019) the NSWA O NSWA website (Calces
Sturgeon River Watershed Management Plan An Identification and Evaluation of Strategic Prioritiet for Centervation and Restoration to Improve Watenhed Resiliency Vermilion River Watershed
Sju^n River Waiershed Alliance /2\ NSWA
4IALCES
An Identification and Evaluation of Strategic Priorities for Cortservatlon and Restoration to improve Watershed ResiliecKy in the Sturgeon River Watershed
157 15| Annual Report 2019-2020
OAL 3 '
The NSWA is a key resource for watershed information on the North Saskatchewan River watershed and focuses its communications efforts on strategic issues with its key stakeholders. We align and compliment the communications efforts of Alberta Environment and Parks, Watershed Planning and Advisory Councils and other watershed organizations to reinforce watershed knowledge and stewardship messages.
NSWA WEBSITE 20TH ANNIVERSARY CALENDAR
NSWA published a special anniversary calendar for 2020 with watershed photos and information, and distributed it to members and new MLAs in the watershed.
O NSWA ./V
Worhirvg togtthvr For a htalthy and rcstUtnt wacarshtd
the NSWA website averages 800 visits per month ) ANNIVERSARY 2000 - 2020
MONTHLY NEWSLETTERS
Our newsletters keep over 750 subscribers SOCIAL MEDIA informed of watershed news and upcoming events. Twitter: 2536/o//oM/er5 ~ Facebook: 830followers Linked In: 504 connections \nstagram:202 followers
Celebrating 20 Years of Watershed Management IN STREAM Newaletter March 2020 y KID Linked Q
158 NSWA 2019 ■ 2020 2 Summer Students 28 Events /# 4,000+followers 17 Communities on social media 7 Subwatersheds ^
*■ i: « 3 ' 33 Municipalities Subwatershed 11 Non-government Groups Alliances . 5 Government Agencies M - j 2 Educational Forums attended by 200+ peopl
• 4 7 f IJL board of directors, steering commitees, I WT technical advisory committees, non government organizations, stewardship groups, municipalities, industry, government departments
750+ Over 50 watershed Newsletter subscriptions reports available 800+ on NSWA website Monthly website visits
159 171 Annual Report 2019-2020
ver people havi EDUCATIONAL FORUMS attended d'i NSWA Forums In 2019-2020 NSWA held two educational Forums: since 2013 ,
• Drinking Water Protection - Successes and Challenges(October 2019) • 20 Years of Progress in Watershed Management -Celebrating Partnerships(February 2020)
NSWA continues to receive very positive Feedback on our Forums and will continue to use input From attendees to select watershed topics. All Forum presentations are posted on the NSWA website.
1
NAIT students and instructors attend October 2019 Forum EPCOR Watershed Model
WATERSHED EVENTS
in 2019, NSWA designed a tent For outreach events which Features a map oF the watershed, diagrams explaining 'what is a watershed', and subwatershed inFormation.
With the help oF two summer students, Rachel and Addison, NSWA attended over 26 events, and visited over 17 communities in 2019-2020 including :
o EPCOR's Riverfest - Edmonton EPCORS's Riverfest -NSWA Outreach Tent o Clean and Green Riverfest-St. Albert o Conoc/o Doy-Fort Saskatchewan o River Revival Tree P/ont/ng- Vegrevi lie o Rodeo Promenade-Jof\e\d o Pioneer Days-Gibbons and many more events! lli r'
River Revival Tree Planting- Vegreville
160 181 Annual Report 2019-2020
—7^,
. i . - .1. oiaii ^ FUNCTIONAL AND WSTAINABL
• ^ Tf
JS-.'' ORCANIZATION
The NSWA is a registered non-profit society guided by an 18-member multi-stakeholder board and currently has Five full time staff. We rely on Funding from Alberta Environment and Parks, EPCOR and municipal contributions to fund our core operations. Watershed management specific project work is funded through separate federal and provincial grants, and municipal and watershed stewardship group contributions.
BOARD GOVERNANCE NSWA The Board continued to work on key strategic directions of the organization through the work of five standing committees:
• Executive • Communications and Engagement ANNUAL OPERATING PLAN AND BUDGET 2020-2021 • Finance • Governance • Strategic Planning and Priorities
A major accomplishment for the Board was the in depth review and rewrite of the NSWA Bvlaws which were last updated in 2009. This included an in depth review of the sectors represented on the board.
OPERATIONAL FUNDING For every $1.00 NSWA receiVesl The NSWA receives core funding from: o An operating grant from the Government of Alberta I In operationalfunding we have o A contribution from EPCOR Water Services Canada generated over $3.00 In grant y o Municipal contributions equivalent to $0.50 per capita
REVENUES EXPENSES
- Other $6,800 Technical Muntdpai ConsuKing Contributions $50,000 $160,000
AEP $310,000 Operations $235,600 Salaries and Benefits $528,000
EPCOR $235,000
Total Revenues = S71L800 Total Expenses = $763,600
161 19| Annual Report 2019- 2020
FUNDING SOURCES
The NSWA applies for grants from Federal and Provincial government programs for watershed project specific work such as technical studies and on-the-ground restoration projects. Over $3.0 million worth of grants have been awarded to the NSWA in the last five years.
You can find a full copy of the NSWA 2018-2019 Audited Financial Statement on our website www.nswa.ab.ca LAnnual Operating I Project Grant Funds
Eqyecnment of AlbertaI S310.000 '. ■ Sturgeon River Watershed ■Vermilion River Watershed North Saskatchewan River Headwaters Alliance : mmrnammmmmii Alliance ■ Alliance Watershed 1
EPCOR 1 $235,000 t I J ACP Sturgeon 1 WRRP-RHAP - H (held by municipality) 1 WRRP CAPP ■ 2015-20211 2019-2021 1 2010-2021 2020-2023 $500,000 I 5130,000 S200.000 ■ 51,445.000' luniclpal Contribution' f $160,000 1
WRRP ■ Watershed Resiliency and Restoration Program ACP- Alberta Community Partnership CAPP ■ Canadian Agricultural Partnership Program RHAP • Riparian Health Action Plan
PHOTO CREDITS: Cover Page: View from Croat Road, Bill Trout, Images Alberta Page 11: Lac Ste Anne sunset, BillTrout, Images Alberta Pages 7,12,15,18 : Airscapes Page 12: NSRFlood, BillTrout, Images Alberta Page 6: Canola Field, Karen Albert, Images Alberta Page 14: Aurora over Chickakoo, Bruce T. Smith, Images Alberta Page 9; Bridge over Sturgeon, Karen Albert, Images Alberta Page 19: From Bridge by Waskatenau, Steve Ricketts, Images Alberta Page 9: Lac Ste Anne Sunset, BillTrout, Images Alberta Back Cover: Clifford E. Lee Nature Preserve, BillTrout, Images Alberta Page 9: White Admiral, Roger Kirchen, Images Alberta Other photos: NSWA Page 10: River Bend, Bill Trout, Images Alberta
162 /2\ NSWA NORTH SASKATCHEWAN WATERSHED ALLIANCE
OUR VISION OUR MISSION
People working togetherfor a healthy To protect and improve water quality, and functioning North Saskatchewan water quantity(instream flow)and the River watershed - today and tomorrow. health of our watershed by: Seeking, developing and sharing knowledge; Facilitating partnerships and collaborative planning; and. Working in an adaptive managemenl
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