Bourke Shire Council Agenda Monday, 21 January 2013

Bourke Shire Council Agenda Monday, 21st January 2013

Notice is hereby given that an Ordinary Meeting of Council will be held at the Council Chambers at Bourke Shire Council Offices at 29 Mitchell Street, Bourke, commencing at 9.00am for the purpose of considering the items included on the Agenda

General Manager: Ross Earl

AGENDA C12.1

1. Opening Prayer

2. Remembrance

3. Apologies

4. Declaration of Interest (forms are available at Council Meeting)

5. Mayoral Minute

6. Starring of Items

A number of items have been starred for discussion

The Mayor will receive requests to star additional items to be discussed

Recommendation: That recommendations as detailed in the un-starred items in the Agenda for the Ordinary Meeting of Council held on Monday, 21st January 2013 be adopted.

7. Confirmation of the Minutes

Recommendation: That the minutes of the ordinary meeting of Council held on Monday, 26th November 2012 be adopted as a the as a true and correct record.

8. Business Arising Report No Report Page No Recommendation 001/2013 Business Arising 8 Notation

9. Engineering Services Department Report No Report Page No Recommendation 101/2013 Town and Village Water 13 Adoption Supplies

This is page 2 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

10. Environmental Services & Development Department Report No Report Page No Recommendation 201/2013 Installation of Transportable 15 Adoption Dwelling & Rain Water Storage Tanks 202/2013 Smoke Free Reforms in 25 Adoption Outdoor Public Places

General Manager Report No Report Page No Recommendation 301/2013 Adoption of the New Model 32 Adoption Code of Conduct 302/2013 Establishment of Local Land 40 Consideration Services- Consultation Meetings Regarding Proposed New Boundaries 303/2013 Annual Reporting on Model 47 Notation Code of Conduct Complaints 304/2013 NSW local Government 47 Notation Infrastructure Renewal Scheme 305/2013 Visit to Dubbo by Nick 48 Notations Greiner, Chairman of Infrastructure New South Wales on 15th February 2013  306/2013 Review of Community 48 Consideration Strategic Plan and Community Consultation Schedule 307/2013 Annual Conference of NSW 50 Adoption Western Division Councils  308/2013 Amendment To Committee 51 Consideration Structure and Adoption of Committee Charters

11. Corporate Services Department Report No Report Page No Recommendation  401/2013 Bank Reconciliation & 67 Notation Statement of Bank Balances as at 30th November 2012  402/2013 Investment Report as at 30th 68 Adoption November 2012  403/2013 Bank Reconciliation & 70 Notation Statement of Bank Balances as at 31st December 2012  404/2013 Investment Report as at 31st 72 Adoption December 2012

This is page 3 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

405/2013 Rural Fire Service Funding 74 Adoption

12. Tourism & Development Report No Report Page No Recommendation 501/2013 Orana Regional Action Plan 75 Adoption 502/2013 Needle and Syringe Program 76 Notation in Bourke

13. Delegates and Councillors Reports Report No Report Page No Recommendation 601/2013 Nil Reports

14. Committee Minutes Report No Report Page No Recommendation 701/2013 Nil Reports

15. Policies Report No Report Page No Recommendation 801/2013 Review of Policies 86 Adoption 1.8.15 Rates and Charges 87 Adoption Hardship Policy 3.3.6(v2) Children 92 Adoption Unaccompanied in the Library 3.3.7(v2) Library Membership 97 Adoption 3.3.11 Bourke Public Library 99 Adoption Internet Use 3.3.12 Interlibrary Loans 103 Adoption

16. Précis of Correspondence Report No Report Page No Recommendation 901/2013 Nil Précis

17. Activity Reports Report No Report Page No Recommendation 1001/2013 Engineering 106 Notation 2001/2013 Environmental 114 Notation 3001/2013 General Manager 117 Notation 4001/2013 Corporate Services 123 Notation 5001/2013 Tourism & Development 124 Notation

This is page 4 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

18. Closed Session Report No Report Responsible Page Recommendation Officer No  1101/2013 Australia Day GM 127 Consideration in Nominations Closed Session  1102/2013 Bourke Pre School GM 127 Consideration in Update on Future and Closed Session Construction of New Facility  1103/2013 Mertin Street Sewerage MS 127 Consideration in Well – Preparation of Closed Session Tender Documentation

Community Open Forum at 10am, for members of the public to address Council

10.00am Open Forum 11.00am Update from Police

This is page 5 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

CALENDAR OF EVENTS

Month/Year Meeting Event Date 2013 January 21st 3rd Monday 4th is for Australia Day 26th Australia Day – Wal Mitchell Wharf Precinct February 5th 9.30am – LRC Meeting – RFS - Airport 5th 10.30am - LEMC Meeting – RFS - Airport 6th 1pm – Roads Committee Meeting – Council Chambers 6th 2.30pm – Town Committee Meeting – Council Chambers 13th 10am – WH&S Committee Meeting – Council Chambers 13th 11am – Consultative Committee Meeting – Council Chambers 13th 2pm - Traffic Committee Meeting – Conference Room 18th Council Meeting 24th-26th Western Division Conference - Nyngan March 25th Council Meeting April 20th -28th Brewarrina Sesquicentenary Celebrations, April 2013 22nd Council Meeting May 27th Council Meeting June 17th Council Meeting - 3rd Monday to allow for end of year finance reporting July 22nd Council Meeting August 26th Council Meeting September 23rd Council Meeting October 28th Council Meeting November 25th Council Meeting - 4th Monday Merged with December Meeting

Recommendation: That the information in the Calendar of Events as presented to Council on Monday, 21st January 2013 be noted.

This is page 6 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

COUNCILLOR INFORMATION LIST

Information which has been sent out to Councillors since the last meeting of Council held on Monday, 21st November 2012

DATE INFORMATION SENT Author Email Post Fax 22/11/2012 “From the GM’s Desk”   Cr Bennett 22/11/2012 Memo Schedule for week of Ross Earl   Cr Bennett 26/11/12 22/11/2012 Movember Flyer   Cr Bennett 22/11/2012 Schedule Week Ending 26/11/2012 Ross Earl 03/12/2012 Memo - Local Land Service Ross Earl   Cr Bennett Organisations 04/12/2012 Dates for Diary Ross Earl   Cr Bennett 04/12/2012 Cr Workshop – Proposed Changes Ross Earl   Cr Bennett for Local Government in NSW 05/12/2012 From the GM’s Desk Ross Earl   Cr Bennett 06/12/2012 Office Closure Reminder Kai Howard  10/12/2012 Local Government Weekly Circular   Cr Bennett Issue 49 10/12/2012 Kevin Humphries Visit Kai Howard  11/12/2012 Clarification of Tomorrows Visit by Ross Earl   Cr Bennett Kevin Humphries Visit 12/12/2012 Invitation to the Opening of RMS  Beemery Bridge 13/12/2012 Local Government Focus  All 13/12/2012 Invitation to the Opening of  All Beemery Bridge 13/12/2012 Local Government Weekly  Cr Bennett 03/01/2012 Handy List of Acronyms for  All Councillor Folder 10/01/2013 Water Supply to Wanaaring Ross Earl    Cr Bennett 11/01/2013 The Model Code of Conduct For  All Council’s in NSW 11/01/2013 Annual Report for Councillor Folder  All 11/01/2013 Focus Magazine  All 11/01/2013 Orana Regional Action Plan  All

Recommendation: That the list of information sent to Councillors be noted

This is page 7 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

BUSINESS ARISING FROM 26th NOVEMBER 2012

KEY: Action still pending Action

GM General Manager MCS Manager Corporate Services MES Manager Environmental Services MTD Manager Tourism & Development MTS Manager of Town Services MRS Manager of Road Services MW&WWS Manager of Water & Waste Water Services

82/2012 – Town Committee Minutes Responsible Officer: Acting MS

DECISION ACTION TAKEN That Council agrees to repair the Cenotaph entrance Completed gate pillars and replace the broken concrete paving funded from 2012 Main Street Improvement Budget

213/2012 – Plaques – Rest Areas Responsible Officer: MRS

DECISION ACTION TAKEN Plaques to be applied to the three (3) rest areas Awaiting delivery of plaques named for Greens, Gleeson’s and Bowden’s Transport Companies

422/2012 Opportunity for Public Toilets in Oxley Street Responsible Officer: GM

DECISION ACTION TAKEN Matter to be referred to the Town Committee See Town Committee Meeting Minutes included in November 2012 Business Paper

525/2012 – Development Update Responsible Officer: MT&D

DECISION ACTION TAKEN Council indicate it support for the broader concept Further meetings held with the of the proposed development and continue proponent, General Manager negotiations and invite the proponent to submit a and Manager of Tourism & more detailed report regarding land acquisition and Development detailing what support, if any, may be required from Continue to liaise with Council in relation to the development proponent is ongoing

This is page 8 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

534/2012 – Mertin Street Pumping Station- Scope of Works Responsible Officer: MW

DECISION ACTION TAKEN Engage Department of Public Works in the See Engineering report to the January Development of a scope of Works relating to the 2013 Meeting remediation of the Mertin St Sewer Pump Station

536/2012 – Waste Management Operations Review Responsible Officer: MENV

DECISION ACTION TAKEN The Waste Management Operation Review again be To be considered in 2013/14 Budget considered in the preparation of the 2013/14 Operation Plan

537/2012 – Offer of Licence LI 394408 for Enngonia Airstrip and the execution of the licence under the Seal of Council Responsible Officer: GM

DECISION ACTION TAKEN Licence document be executed under Seal of Completed Council

538/2012 – Sale of Council Land – 18 Mooculta Street, Bourke Responsible Officer: GM

DECISION ACTION TAKEN Contract for the sale of Council owned land at 18 Completed Moculta Street, Bourke to Murdi Paaki Regional Enterprise Corporation Limited be executed under Seal of Council

539/2012 – Sale of Council Land – 71 Hope Street, Bourke Responsible Officer: GM

DECISION ACTION TAKEN Contract for the sale of Council owned land at 71 Completed Hope Street, Bourke to P.A. Richardson and J.M. Owens be executed under Seal of Council

This is page 9 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

540/2012 – Western Division Conference – Bogan Shire – 24th – 26th February 2013 Responsible Officer: GM

DECISION ACTION TAKEN 1. Mayor & Deputy Mayor to attend 2. Councillors to advise of their attendance for registration 3. Councillors to submit motions prior to end 2012 for submission to January 2013 Council Meeting for finalisation

542/2012 – Delegation to Council of Functions under the Plumbing and Drainage Act 2012Responsible Officer: GM

DECISION ACTION TAKEN Council’s Seal be applied to the instrument of Completed, document signed, sealed Delegation issued to Council in accordance with and returned section 21 of the Plumbing and Drainage Act 2011

546/2012 – Rates Write-off - Assessment Number – 1651-00000-0 Responsible Officer: MCS

DECISION ACTION TAKEN Write-off rates for Assessment 1651-00000-0 to Completed the value of $453.00

549/2012 – Rates write-off – Assessment 2057-50000-7, 2065-80000-1 and 2065-90000-9 Responsible Officer: MCS

DECISION ACTION TAKEN Write-off rates for assessment 2057-50000-7 to Completed the value of $511.53, assessment 2065-80000-1 to the value of $1,525.75 and assessment 2065- 90000-9 to the value of $605.40 for the 2012/2013 rating period

553/2012 – 2011/2012 Annual Financial Statements Responsible Officer: MCS

DECISION ACTION TAKEN All staff be thanked for the work carried out in Completed bringing about an improvement in all financial indicators and in particular for work done by the finance team in reducing the level of rate arrears

This is page 10 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

563/2012 – Needle & Syringe Program in Bourke Responsible Officer: GM

DECISION ACTION TAKEN 1) That Needle and Syringe problem be See Manager of Tourism & Development further raised with the Minister for Report for January 2013 Meeting Western NSW, Kevin Humphries. 2) That Council staff prepare a brief report on action thus far and the result achieved. 3) That Council continue to make representation to the Minister for Health with regards to the Needle and Syringe Program and the problems that it is creating in our community.

566/2012 – Community Contribution – Bourke Police & Community Outback Trek Responsible Officer: MRS

DECISION ACTION TAKEN BP&COT to utilise a Council vehicle on the 2013 Completed Outback Trek be approved subject to the vehicle being supervised by a Council employee

567/2012 – Community Contribution – Waiving of Water Rates Responsible Officer: MCS

DECISION ACTION TAKEN Waive the rates in the amount of $370.95 for the Completed Missionaries of Charity between the 23/03/2012 and 21/09/2012 as well as any interest accrued

568/2012 – Invitation to Brewarrina Sesquicentenary Celebrations, April 2013 Responsible Officer: GM

DECISION ACTION TAKEN Attendance by Bourke Shire Council be To be determined determined closer to the date

569/2012 – NSW Local Infrastructure Renewal Scheme- Guidelines Round 2 Responsible Officer: GM

DECISION ACTION TAKEN Review the guidelines and the projects planned Application completed and sent to be undertaken within the delivery plan and assess the eligibility for the projects for the interest subsidy

This is page 11 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

571/2012 – Engineering Activity Report Responsible Officer: AMS

DECISION ACTION TAKEN Thanks be given to all Council staff involved in Completed sourcing funding and improvement works carried out at the Cenotaph area

Recommendation: That the information in the Business Arising as presented to Council on Monday, 21st January 2013 be received and noted.

This is page 12 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

ENGINEERING SERVICES REPORT

File No: W2.2.11-V1.3-V1.7 Report: 101/2013 Town and Village Water Supplies Responsible Officer: Peter Brown, Manager Works

Background Councils Drought Management plan of 2006, provides guidance to Bourke Shire Council on when to enforce water restrictions throughout the township of Bourke, North Bourke and Shire villages. Implementation may be required in the coming days, if there is no rainfall in the Darling River Catchments.

Bourke weir December 2006 level 3 restrictions

Current Situation As temperatures reach 40 degrees in the summer months, supply problems often occur due to high water usage and Council will need to monitor the situation and introduce water restrictions as required.

Bourke The Bourke River is still currently flowing, and is above the level needed before Bourke Shire Council introduces water restrictions. Council staff are closely monitoring the spillway at the Bourke weir and the General Manager will be informed when the flow reaches a critical level and a decision made on whether restrictions need to be put in place.

o Usage: December average 10ML daily o Evaporation: 1cm per day o Pump hours: December average 15 hrs daily

This is page 13 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

North Bourke Water restrictions will be in line with Bourke, North Bourke raw water supply is rapidly reaching capacity with the current system struggling to supply residents with a consistent raw water supply. Water flows from household taps varies greatly depending on weather and demand. Currently the water supply system is under investigation to consider options for increased demand and the expanding population.

Louth The river is currently still flowing above the required level before introducing water restrictions. Council staff are closely monitoring the river at Louth. Louth residents are currently experiencing low water pressure issues, caused by the summer conditions and increase in usage, however, it appears that at this stage, the supply is able to meet the introduction of self regulation.

Wanaaring The bore line and pump at Wanaaring are currently running at full capacity, residents are currently experiencing low water pressure due to the demand within the township.

Enngonia The bore line and pump at Enngonia are currently running at full capacity, residents are currently experiencing low water pressure due to the demand within the township.

As at the 7th January 2013 the General Manager in consultation with the Mayor and myself introduced water restrictions for both Wanaaring and Enngonia to ensure that the bores were able to keep pace with the demand and that there was sufficient supply within the storage to meet any emergency situation that may arise.

Fords Bridge The usage has increased, but at this stage the bore line and pump are adequate for the small number of residents within the town.

Byrock The water storage at Byrock is currently over 50% full, usage has increased but the pump and new tank are sufficient for the town needs, Council staff are monitoring the Byrock storage and usage patterns.

Recommendation: 1. That the information in the Town and Village Water Supplies Report 101/2013 be noted. 2. That the introduction of the water restrictions in the villages of Wanaaring and Enngonia be endorsed. 3. That the General Manager following consultation with the Mayor and Manager of Works be delegated Authority to impose any restrictions required to ensure a continuity of supply with the town of Bourke and all villages.

This is page 14 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

ENVIRONMENTAL SERVICES REPORT

File No: DA 2012/0017 Report: 201/2013 Installation of Transportable Dwelling & Rain Water Storage Tanks Responsible Officer: Dwayne Willoughby, Manager Environmental Services

The Application Council consent is sought to construct a single storey transportable dwelling Rain water storage tanks and demolition of existing dwelling on land described as Western Lands Lease 5111 Lot 2857 DP 765020 being “Tiddles Farm” Parkdale Road Bourke. The subject land is owned by The Crown and the applicant is Ron Cunningham.

Applicant: R Cunningham Owner: The Crown Proposal: Construction of a single storey transportable dwelling and Rainwater storage tanks Location: Lot 2857 DP 765020 being “Tiddles Farm” Parkdale Road, Bourke Zone: 1 (a) Rural Zone

No political gifts or donations have been disclosed.

The Proposal It is proposed to construct a single storey transportable dwelling and, Rain water storage tanks and demolition of existing dwelling.

The proposed structure would be considered to be consistent with the existing built environment and streetscape.

Site inspection reveals an existing dwelling and horse stables and the existing dwelling is proposed to be demolished.

AERIAL VIEW

This is page 15 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

MATTERS FOR CONSIDERATION

The application has been assessed in accordance with Section 79C Environmental Planning and Assessment Act 1979.

PROVISION OF ANY ENVIRONMENTAL PLANNING INSTRUMENT S79C

Bourke Local Environmental Plan 1998 (Amended) The subject land is zoned 1(a) Rural Zone under the provisions of Bourke Local Environmental Plan 1998. The proposed development is considered permissible within the zone.

Objectives of the 1(a) (Rural Zone)

Objectives of the zone are: The objectives of the zone are: (a) protecting, enhancing an conserving: i. agricultural land in a manner which sustains its efficient and effective agricultural production potential, and ii. soil stability by controlling and locating development in accordance with soil and land capability, and iii. forests of existing and potential commercial value for timber production, and iv. valuable deposits of minerals, coal, petroleum and extractive materials by controlling the location of development for other purposes in order to ensure the efficient extraction of those deposits, and v. trees and other native vegetation on environmentally sensitive land where the conservation of the vegetation is significant to scenic amenity, recreation and protected and threatened species, populations and ecological communities or their habitats (including corridors) or is likely to control land degradation, and vi. water resources for use in the public interest, and vii. areas of significance for nature conservation including areas with rare, threatened and protected plant species, populations and ecological communities (including native grasslands), wetlands and significant wildlife habitats and corridors, and viii. heritage items and items of archaeological significance, and (b) preventing the unjustified development of prime crop and pasture land for land uses other than agriculture, and (c) facilities farm adjustments and, (d) minimising the cost to the community of: i. fragmented and isolated development of rural land, and ii. providing, extending and maintaining public amenities and services, and

This is page 16 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

(e) restricting the type and scale of development in areas likely to be inundated by a 1 in 100 year flood to that which is compatible with the anticipated risk to life and property and to allow such development only where it is unlikely: i. to significantly reduce the capacity of a flood plain as a temporary storage of flood waters during the passage of a flood, or ii. to lead to a significant increase in flood damage.

It is considered that the proposed dwelling is able to be approved.

State Environmental Planning Policies

SEPP 44 – Koala Bourke Council is identified within the SEPP 44 schedule as having koala habitat. The subject site is mostly cleared of native vegetation (other than grasslands) and no trees will be removed as part of this development. As such the subject development is considered unlikely to impact on Koala habitat.

Provisions of any Draft Environmental Planning Instrument that has been placed on exhibition s79c(1)(a)(Ii) Council’s Draft Bourke Local Environmental Plan 2012 was recently on public exhibition, and as such the draft is a matter for consideration. Under the Draft CLEP 2012 the subject site is zoned RU1 and the construction of a dwelling and Water storage tanks and Section 68 OSSMS is permissible with the consent of Council.

PROVISION OF ANY DEVELOPMENT CONTROL PLAN s79C(1)9(b) Nil applicable.

Provisions prescribed by the Regulations s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

The Likely Impacts of the Development s79C (1)(b)

Siting and Design It is proposed to construct a second single storey transportable three bedroom dwelling and Rain water storage tanks. The proposed development is setback from boundaries in accordance with Council policy.

Vehicular access to the development is to be via the existing access off Parkdale Road.

Both siting, access and design are considered to be satisfactory. Visual amenity The construction of the proposed development will not create any negative impact on adjoining properties or to the visual amenity of the surrounding area.

A condition of consent restricting the use of highly reflective materials (ie. Zincalume) will be included.

This is page 17 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Access and traffic The proposed dwelling is to be accessed by way of existing access from Parkdale Road.

Heritage The subject land is not identified as an item of environmental heritage, or located within a heritage conservation area.

The Suitability of the Site s79C(1) (c)

Physical Attributes and Hazards The subject land is not noted as being bushfire prone land, but is flood prone land. The access Road is subject to flooding and the applicant has provided written documentation providing alternative access to the property through neighbouring properties in times of flood.

A 65mm storz valve will be required to the main water storage tank for fire fighting purposes.

Development Contributions No contributions are applicable.

Public Interests s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. No formal notification was undertaken.

Conclusion The proposed development is permissible with the consent of Council. The applicant has adequately demonstrated that proposed development complies with the objectives and provisions of the Bourke LEP 1998. A section 79C assessment of the proposal indicates that the development is acceptable in this instance.

This is page 18 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Recommendation That application DA 2012/0017 for the construction of a single storey transportable dwelling , Rain water storage tanks and demolition of existing dwelling on land described as Lot 2857 DP 765020 being “Tiddles Farm” Parkdale Road BOURKE for R Cunningham be granted consent subject to all conditions listed below.

CONDITIONS

1. DEVELOPMENT IN ACCORDANCE WITH PLANS

Objective To ensure the development proceeds in the manner assessed by Council.

Performance Development is to take place in accordance with the attached stamped plans (Ref No DA2012/0017 Site Plan, Cunningham Homes Floor Plan) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.

NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

2. BUILDING CODE OF AUSTRALIA 2012 – AUSTRALIAN STANDARDS

Objective To satisfy the Building Code of Australia 2012 and relevant Australian Standards.

Performance The approved dwelling must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2012. Compliance with the Performance Requirements can only be achieved by:- a) complying with the Deemed to Satisfy Provisions; or b) formulating an Alternative Solution which:- i) complies with the Performance Requirements; or ii) is shown to be at least equivalent to the Deemed to Satisfy

This is page 19 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Provisions; or iii) a combination of both a) and b).

3. APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY Objective To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

Performance The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act. The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development. Copies of all certification is to be submitted to Bourke Council referenced by the Development Application Number 2012/0017.

4. APPLICATION FOR CERTIFICATION Objective To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

Performance The person having the benefit of this consent is required to apply for a: Section 68 Approval For Transportable Dwelling

5. PROVISION OF TEMPORARY FACILITIES

Objective To provide temporary toilet facilities.

Performance A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority. NOTE: This must be on-site prior to the first inspection.

This is page 20 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

6. NOISE

Objective To limit the impact of noise on adjoining properties.

Performance Building work may only be carried out on the site between the following hours:

7.00am and 7.00pm Monday to Friday 7.00am and 5.00pm Saturdays 8.am and 5.00pm Sundays and Public Holidays * This includes site works and delivery of materials

7. IDENTIFICATION OF SITE

Objective To clearly identify the site.

Performance Provide a clearly visible sign to the site stating: a) Unauthorised entry is prohibited; b) Builders name and licence number; or owner builders permit number; c) Street number or lot number; d) Contact telephone number/after hours number; e) Identification of Principal Certifying Authority.

8. CONSTRUCTION CERTIFICATE

Objective To ensure all residential work is covered by insurance and is in compliance with Part 6 of the Home Building Act 1989.

Performance A Construction Certificate will not be issued until Council receives a Certificate of Home Warranty Insurance in accordance with the requirements of the Home Building Act 1989.

This is page 21 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

9. SOIL EROSION

Objective To prevent soil erosion during the course of development.

Performance Measures are to be taken during the course of development to ensure satisfactory stabilisation of exposed areas to prevent soil erosion.

10. DRAINAGE

Objective To ensure satisfactory disposal of roof stormwater run-off.

Performance All roofwater shall be collected through guttering and downpiping, connected to 100mm or 90mm PVC pipeline and shall be disposed of via the proposed water storage tank with the overflow to discharge in a manner so not to impact on the structure or adjoining land.

11. GENERAL RURAL WATER SUPPLY

Objective To ensure provision is made for adequate rural water supply.

Performance In order for the new dwelling house to have a sufficient potable supply of water for domestic purposes, water supply is to be provided in the form of a tank that has storage facilities for at least 90,000 litres; and

The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or some suitable outlet and access to the storage for conventional fire fighting suction hose being, for above ground storage.

1. The outlet for fire fighting purposes should be fitted with a stop valve and standard 50mm (2 inch) BSP outlet. 2. The outlet for in (1) above should be located so that access for fire fighting units is provided, i.e. directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

12. BUSHFIRE PROTECTION – WATER AND UTILITIES

Objective To minimise the risk of bush fire attack and provide protection for emergency services personnel, residents and others assisting fire fighting activities.

This is page 22 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Performance Above ground tanks are manufactured of concrete or metal and raised tanks are to have their stands protected. Plastic tanks shall not be used.

An RFS standard 65mm metal Storz outlet with a gate valve shall be provided.

The gate or ball valve, pipes and tank penetration are adequate for full 50mm inner diameter water flow through the Storz fitting and are metal rather than plastic.

A Static Water Sign (SWS) is to be fitted to the front gate and tank designated as the tank for fire fighting purposes. These signs are to be obtained from N.S.W Rural Fire Services, and fitted before occupation of the building.

13. WALL/ROOF CLADDING

Objective To reduce the visual reflective impact on adjoining properties.

Performance Non-reflective finish materials to be used on the wall/roof cladding.

14. DEMOLITION

Objective To ensure demolition is undertaken in a manner that limits impact on the environment.

Performance Prior to demolition matters commencing, the applicant is to complete the following works. a) the erection of barricades about the lot boundary to protect the public b) the reticulated water supply is to be disconnected to the satisfaction of the supply authority being Bourke Shire Council c) sewer drainage and capping of the sewer main junctions to the satisfaction of the Sewer Supply Authority being Bourke Shire Council. An inspection in this regard to this matter is required prior to the site being vacated and a COMPLIANCE CERTIFICATE being issued by the Supply Authority. d) The levelling of the site, so that no hollows, depressions or the like are left to accumulate water. e) Removal of all refuse, materials etc from the site f) The erection of a suitable fence to prevent access to the site g) Demolition works being carried out in accordance with Australian Standard AS 2601 – 1991 Demolition of Structure. h) The electricity supply is to be disconnected to the satisfaction of the Supply Authority. The developer is to submit a COMPLIANCE CERTIFICATE from the SUPPLY AUTHORITY

This is page 23 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

15. ASBESTOS REMOVAL

Objective To ensure removal is undertaken in a manner that limits impact on Public Health and the Environment.

Performance Removal of bonded asbestos sheeting greater than 10 square metres must be performed by a licensed person accredited by NSW WorkCover and is to be undertaken in accordance with Code of Practice for safe removal of Asbestos 2nd Edition (NOHSC:2002(2005)).

16. COMPLIANCE WITH CONDITIONS OF CONSENT

Objective To ensure the development proceeds in the manner as determined by Council.

Performance All conditions of this consent are to be complied with to the standards specified prior to any occupation.

17. ON SITE WASTE WATER MANAGEMENT

Objective To ensure that an accredited sewage management facility is designed, constructed and installed.

Performance The Onsite Wastewater Management System is to be designed following a site specific examination of the site by a suitably qualified person, details of the proposed system along with an application to install an onsite wastewater management system are to be provided to Council prior to the issue of a Construction Certificate.

18. OCCUPATION CERTIFICATE

Objective To ensure compliance with the Environmental Planning & Assessment Act 1979.

Performance All residential buildings will require an Occupation Certificate PRIOR to occupation/use of the building.

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19. FLOOD PROTECTION

Objective To ensure that the floor level of the building is set at or above the 1 in 100 year flood level.

Performance The floor level of the proposed building shall be a minimum of 300mm above the 1 in 100 year flood level. A survey certificate shall be submitted to Council showing the level of the finished floor to Australian Height Datum by a Registered Surveyor.

20. FLOODING

Objective The owner is to be fully responsible for possible land locking issues.

Performance The owner accepts that at the time of flooding the site may be landlocked and the owner takes full responsibility for any actions and associated costs which may result from that eventuality.

File No: H1.1 Report: 202 /2013 Smoke Free Reforms in Outdoor Public Places Responsible Officer: Dwayne Willoughby Manager Environmental Services

Purpose The report is to inform Council of changes in legislation for outdoor public places under section 6A of the Smoke-free Environment Act 2000.

Discussion New Smoke-free reforms in outdoor public places came into effect on the 7th January 2013, amendments have been made to the Smoke-free Environment Act 2000 to make the following settings smoke-free from the above mentioned date. -In Public playgrounds within 10 meters of children’s play equipment -In open areas of public swimming pools -In major sporting facilities and at public sports grounds -At public transport stops and stations -Within 4 meters of the pedestrian access point to a public building

Bourke Shire Council has already implemented smoke-free areas in two of the above settings previously, banning smoking at the Local public swimming pool within the perimeter of the pool grounds and within 10 meters of children’s play equipment in public playgrounds.

A statewide community education campaign will be carried out in conjunction with the roll out of the new legislation of the new smoke-free laws to ensure a high level of awareness and compliance by the general public and business community.

This is page 25 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Recommendation: 1. That the information in relation to the new smoking provisions be noted 2. That Council support the ongoing public awareness and education campaign. 3. That where deemed necessary additional signage be erected.

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GENERAL MANAGERS REPORT

File No: P4.1.4 Report: 301/2013 Adoption of the New Model Code of Conduct Responsible Officer: Ross Earl, General Manager

Background: Under the provisions of section 440 of the Local Government Act 1993 Council is required to adopt a Code of Conduct. There is no necessity for Council to adopt the Model, however, under section 440(3) any Code of Conduct adopted by Council should incorporate the provision of the Model Code although it can contain supplementary provisions. Any Code of Conduct adopted by Council should be consistent with the Model Code.

Section 440(7) provides that Council should review its adopted Code of Conduct within twelve months after each ordinary election

Current Situation: Over the past two years there has been a significant amount of consultation regarding the Model Code of Conduct and the new code which is to be operative from 1st March 2013 is the result of that consultation process. A copy of the Model Code of Conduct has been sent under separate cover and is also available from the Division of Local Government Website.

I have attached a copy of a circular dealing with the implementation of the new code and appendix A to that circular details the key changes to the Model Code of Conduct and Procedures that provide the operational framework. These procedures have also been previously been sent to all Councillors. Also attached is a summary of the Standards of Conduct for Council Officials.

As detailed in a report to Council in November there are a number of new provisions in the Procedure for the Administration of the Model Code of Conduct for Local Councils in New South Wales.

There is a requirement that the General Manager of each Council to appoint a Complaints Coordinator and an alternate Complaints Coordinator and in this regard I have appointed Mr. Phil Johnston and Mrs. Leonie Brown to those roles.

To fulfil the roles each must also be appointed a nominated disclosures coordinator appointed for the purpose of receiving and managing reports of wrong doing under the Public Interest and Disclosure Act 1994.

Another change is the way in which panel members are appointed and the requirements that must be met prior to appointment to a Code of Conduct Review Panel. These are also detailed in Part 3 of new Administrative Procedures, which is attached. The full document has previously been circulated to Councillors.

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Financial Implications: There will be some expense incurred in the advertising and selection process for the Panel of Conduct Reviewers, however, this will be met by OROC and if required apportioned.

The costs involved for Council if it were to undertake to establish their own Panel would be significantly higher given the requirements for advertising and then the selection process.

Recommendations: 1. That Council adopt the model Code of Conduct as at 1st March 2013 2. That Mr Phil Johnston be appointed as Councils Complaints Coordinator 3. That Mrs Leonie Brown be appointed as Council’s Alternate Complaints Coordinator. 4. That Council confirm its support the appointment of a Panel of Conduct Reviewers by The Orana Regional Organisation of Councils (OROC) to service all members of OROC. 5. That until the selection process takes place utilising the new criteria for the appointment to the Panel of Conduct Reviewers takes place that the existing panel structure be retained.

This is page 33 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW – March 2013

ADMINISTRATIVE FRAMEWORK

The establishment of a panel of conduct reviewers 3.1 The council must by resolution establish a panel of conduct reviewers.

3.2 The council may by resolution enter into an arrangement with one or more other councils to share a panel of conduct reviewers.

3.3 The panel of conduct reviewers is to be established following a public expression of interest process.

3.4 An expression of interest for members of the council’s panel of conduct reviewers must, at a minimum, be advertised locally and in the Sydney metropolitan area.

3.5 To be eligible to be a member of a panel of conduct reviewers, a person must, at a minimum, meet the following requirements: a) an understanding of local government, and b) knowledge of investigative processes including but not limited to procedural fairness requirements and the requirements of the Public Interest Disclosures Act 1994, and c) knowledge and experience of one or more of the following: I. investigations, or II. law, or III. public administration, or IV. public sector ethics, or V. alternative dispute resolution, and d)meet the eligibility requirements for membership of a panel of conduct reviewers under clause 3.6.

3.6 A person is not be eligible to be a member of the panel of conduct reviewers if they are a) a councillor, or b) a nominee for election as a councillor, or c) an administrator, or d) an employee of a council, or e) a member of the Commonwealth Parliament or any State Parliament or Territory Assembly, or f) a nominee for election as a member of the Commonwealth Parliament or any State Parliament or Territory Assembly, or g) a person who has a conviction for an indictable offence that is not an expired conviction.

3.7 A person is not precluded from being a member of the council’s panel of conduct reviewers if they are a member of another council’s panel of conduct reviewers.

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3.8 A panel of conduct reviewers established under this Part is to have a term of up to four years. 3.9 The council may terminate the panel of conduct reviewers at any time by resolution.

3.10 When the term of the conduct reviewers concludes or is terminated, the council must establish a new panel of conduct reviewers in accordance with the requirements of this Part.

3.11 A person who was a member of a previous panel of conduct reviewers established by the council may be a member of subsequent panels of conduct reviewers established by the council.

The appointment of complaints coordinators 3.12 The general manager must appoint a member of staff of the council to act as a complaints coordinator. Where practicable, the complaints coordinator should be a senior and suitably qualified member of staff.

3.13 The general manager may appoint other members of staff to act as alternates to the complaints coordinator.

3.14 The general manager must not undertake the role of complaints coordinator.

3.15 The person appointed as complaints coordinator or alternate complaints coordinator must also be a nominated disclosures coordinator appointed for the purpose of receiving and managing reports of wrongdoing under the Public Interest Disclosures Act 1994.

3.16 The role of the complaints coordinator is to: a) coordinate the management of complaints made under the council’s code of conduct, b) liaise with and provide administrative support to a conduct reviewer or conduct review committee, c) liaise with the Division of Local Government, and d) arrange the annual reporting of code of conduct complaints statistics.

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File No: B5.1-L1.1 Report: 302/2013 Establishment of Local Land Services- Consultation Meetings Regarding Proposed New Boundaries Responsible Officer: Ross Earl, General Manager

Background: As Councillors are aware there are to be new organisations established called the Local Land Services (LLS) and they will be a combination of Catchment Management Authorities (CMA’s), Livestock Health and Pest Authorities (LPHA’s) and The Department of Primary Industries.

The first part of the establishment of the LLS’s has been the determination of the boundaries of the new organisations which has now been essentially completed by the Local Land Services Stakeholder Panel following a consultation period. Bourke Shire lodged a submission during this period which suggested that consideration be given to splitting the new area to be known as Rangelands as the size of the proposed area cover a significant portion of the state and would potentially pose some logistical issues.

While the boundaries have been effectively determined there is apparently some scope for some small changes and the opportunity will be available to raise any proposed amendments at one of the Consultation Workshops to be held in the first part of 2013.

The first workshop was proposed for Bourke on the 28th January 2013, however, this has now changed to 20th February 2013 due to the public holiday.

The series of public consultation meetings will now commence in Yass on the 4th February 2013 and will finish on the 9th April 2013. The meetings will provide the opportunity for the community and stakeholders to have their say on the four main pillars of LLS, boundaries, governance, services and rating framework.

Further details on the LLS proposal are included in Issue 2 of the Update provided by the LLS Reference Panel which is attached, a press release from the LHPA which is also attached.

Additional information can also be obtained from the NSW State Government’s Have Your Say website.

There are a number of issues still to be clarified including the location of the headquarters of each of the new organisations, the way in which boards will be established and the funding of the new organisations. The impact on staffing levels and the resultant ability to deliver services equitably through the larger LLS’s will also require consideration.

Recommendation: That Council is represented at the Bourke Consultation Workshop on the 20th February 2013 and that Council continue to monitor the establishment of the Local Land Services Structure and the impact on the landowners and the community.

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File No: P4.1.4 Report: 303/2013 Annual Reporting on Model Code of Conduct Complaints Responsible Officer: Ross Earl, General Manager

Background: Under the provisions of clause 12.33 of Council’s Code of Conduct the General Manager must report annually to Council on Code of Conduct Complaints. The report should include, as a minimum, a summary of the: a. Number of Complaints received b. Nature of the issues raised by complainants, and c. Outcomes of complaints

Report of Complaints I advise that to my knowledge no complaints were received under Council’s Code of Conduct during 2012.

Recommendations: That the report be noted

File No: L8.15 Report: 304/2013 NSW local Government Infrastructure Renewal Scheme Responsible Officer: Ross Earl, General Manager

Background: At the November Meeting of Council it was resolved that staff review the guidelines for Round 2 of the NSW local Government Infrastructure Renewal Scheme and identify projects within the delivery plan that may meet the criteria for funding under the scheme.

The scheme provides for an interest subsidy of 3% for 10 years for borrowings taken up to fund infrastructure backlogs.

Current Situation: An application was lodged under the Round 2 of the NSW local Government Infrastructure Renewal Scheme for the remediation of drainage work within the town of Bourke

Recommendation: That Council note the lodging of the application under the NSW local Government Infrastructure Renewal Scheme in respect of drainage remediation works within Bourke

This is page 47 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

File No: L8.15-M2.2-G2.2 Report: 305/2013 Visit to Dubbo by Nick Greiner, Chairman of Infrastructure New South Wales on 15th February 2013 Responsible Officer: Ross Earl, General Manager

Background: Local Member for Dubbo Troy Grant will be hosting a dinner on the 15th February 2013 with the Chairman of Infrastructure New South Wales, Hon Nick Greiner being the special guest speaker.

Troy Grant will be joined in the hosting duties by the member for Bathurst Paul Toole MP, the Member for Barwon Hon Kevin Humphries and Federal Member for Parkes Mark Coulton.

The Mayors and General Managers of OROC have been invited to attend and as a result the OROC meeting scheduled for that day has been transferred from Coonamble to Dubbo.

Other Members of Infrastructure New South Wales will also be in attendance

Recommendations: That the report be received and noted and that the attendance by the Mayor and General Manager be noted

File No: A3.17-V1.9 Report: 306/2013 Review of Community Strategic Plan and Community Consultation Schedule Responsible Officer: Ross Earl, General Manager

Background: Under the provisions of Integrated Planning and Reporting requirements Council is required to update its Community Strategic Plan (CSP) and consultation with the Community should form an important part of the process.

Additionally, Council has periodically undertaken a series of visits to all villages within the Shire to enable Councillors and Staff to familiarise themselves with each of the villages and the Council assets and facilities within each village. The visits also provide the opportunity for the residents of the villages to discuss any issues with Councillors and staff.

It is proposed that during mid February a series of visits will be undertaken to the villages to enable input into the CSP and at the same time allow residents to raise issues with Council representatives.

It is only some twelve months since the finalisation of the Bourke Shire Community Strategic Plan (CSP) and prior to the CSP being finalised an extensive round of community consultation was undertaken so this round of consultation will primarily serve to provide the

This is page 48 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am opportunity for suggestions on the need to update the Plan to reflect any identified changes.

The review of the CSP is an important part of the Integrated Planning and Reporting process and allow valuable input into the update Delivery Plan which should be completed prior to the preparation of the budget or operation Plan for 2013/2014.

It is proposed this year to conduct some of the village meeting as breakfast meetings to enable people to come when it is a little cooler and at the same time avoid disruption to their day. The breakfast period will also allow for informal discussion between residents and Council representatives.

Wanaaring has been scheduled to coincide with the visit by the RFDS and to finish prior to consultations starting.

The draft Schedule for the meetings is as follows:- Tuesday 12th February - 8.00a.m - 10.30am - Enngonia (Breakfast from7.30am) Tuesday 12th February - 12.30pm - 2.30pm - Fords Bridge Wednesday 13th February 9.00am - 11.00am - Wanaaring (Breakfast from 8.00am) Thursday 14th February - 8.00 - 10.30 am - Louth (Breakfast from 7.30) Thursday 14th - Bourke - 5.30pm - 8.00pm

While it will be an intense week it will provide valuable feedback

It is anticipated that all managers will attend the meetings and as many Councillors as are able are encouraged to attend.

The meetings will all follow a similar format with presentations tailored to suit the individual areas.

In addition to the normal advertising regime invitations will be extended to those persons who participated in previous meetings.

Transport will leave the Council Offices on the morning of each meeting.

Recommendations: 1. That the report be received 2. That the proposed format and schedule of community consultative meetings be adopted subject to any amendments at the meeting

This is page 49 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

File No: L8.5- S1.1.2 Report: 307/2013 Annual Conference of NSW Western Division Councils Responsible Officer: Ross Earl, General Manager

Background: Advice was given at the November Meeting of Council that the 2013 western Division Conference will be hosted by Bogan Shire in Nyngan on the 24th, 25th and 26th February 2013.

Current Situation: The Mayor Councillor Andrew Lewis and Deputy Mayor Councillor Barry Holman will be attending along with the Manager Corporate Services Leonie Brown.

The resolution of Council provides for other Councillors to attend if they wish.

Accommodation is relatively tight in Nyngan so early notification would be advisable.

Financial Implications: Registration for delegates is $350.00 plus the cost of accommodation.

Motions for the Conference: At this stage only the one motion has been framed from Bourke Shire Council and that is detailed in a report to this meeting from the Manager Economic Development and Tourism dealing with the ongoing problem with the indiscriminate disposal of used syringes.

I will be reviewing Councils minutes to ensure that no other proposed motions have previously been identified and should any individual Councillors have any motions they would like to see presented to the Conference they may like to forward them prior to this meeting so that they can be endorsed by Council.

The opportunity is always open for late motions, however, this does not give delegates adequate time to consider the motions received and they are always last on the agenda.

Recommendations: 1. That any further nominations for the conference be done as soon as possible 2. That any proposed additional motions be submitted prior to the meeting to allow for consideration by Council prior to submission to the Western Division Secretariat for inclusion on the agenda

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File No: C6.48 Report: 308/2013 Amendment To Committee Structure and Adoption of Committee Charters Responsible Officer: Ross Earl, General Manager

Background: At the meeting held on the 24th September 2012 Council appointed five standing Committees and nominated Councillors to each of those Committees.

Each of the Committees is also attended by appropriate staff to ensure that the committee is adequately briefed on all matters on the agenda and covered by their charter. While the staff attend they do so generally in an advisory capacity only.

Current Situation:

Council currently has appointed five (5) committees a. Roads Committee b. Corporate Planning Committee c. Village Committee d. Town Committee e. Economic Development and Tourism Committee

It is my understanding that the village committee has not been active with most of the issues impacting the villages going to either the Town or Roads Committee and this being the case it would seem logical to dissolve the Village Committee and add the functions of that Committee to the Town Committee and Rename the Committee the Town and Village Committee.

The current Roads Committee also reviews the plant requirements of Council, however, not all Plant issues relates to roads and perhaps a better description for this committee would be a Roads and Plant Committee to better reflect the roles and responsibilities of the Committee.

While the Corporate Planning Committee has not met regularly in the past I would like to have the Committee the review all the components of the Integrated Planning and Reporting Legislation to assist in the development of these plans and ensure that reflect the views of both the Community and Council.

Additionally the Committee can also undertake an assessment of the any proposed changes coming out of the large numbers of reviews relating to Local Government over the next twelve months including that being undertaken by the Independent Review Panel. With this in mind I have include this in the proposed new charter for the Committee.

During the Promoting Better Practice Review the fact that Council’s Committee Charters had not been reviewed for some time was noted and the opportunity has been taken to review the charters and the revised charters are attached for Councillors review and adoption.

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At this stage the Charters for the Committees do not provide for any delegation by Council to the Committees but there is nothing to stop Council doing that by resolution as it feels appropriate.

The adoption of the Charters will provide some clarity of the Committees operation.

Financial Implications: There will be no financial implication associated with the amendment to the committee or the adoption of the Committee Charters.

Recommendation:

1. That Council dissolve the Village Committee. 2. That the Town Committee be re-named the Town and Village Committee. 3. That the Roads Committee be changed to the Roads and Plant Committee 4. That the Charters for Roads and Plant Committee, Town and Village Committee, Economic Development and Tourism Committee and the Corporate Planning Committee as presented be adopted.

File No: C6.48.1 Report: Committee Charters – Corporate Planning Responsible Officer: Ross Earl, General Manager

1. NAME Bourke Shire Council Corporate Planning Committee

2. STATUS The Committee shall be a committee of Council in accordance with clause 260 of the Local Government (General) Regulation 2005.

3. ESTABLISHMENT The Committee was established by resolution of Council on Monday, 24th September 2012.

4. FUNCTION Functions of the Committee is to consider all aspects of Councils operation covered under the terms of reference of the committee (see 5 below) a view to ensure that the service provided to the residents are maintained at the highest possible standards but also reflect current best practice and technologies and represent value for money.

5. TERMS OF REFERENCE: a. Review the Community Strategic Plan b. Review the Long Term Financial Plan c. Review the Delivery Plan

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d. Review the Asset Management Plan e. Undertake a preliminary Review of the Draft Operational Plan prior to its submission to Council. f. Review any proposed changes to the operation of Council arising out of the Independent Review Panel, Destination 2036 and The Local Government Act Taskforce Review.

6. MEMBERSHIP Councillors: The membership of the Committee shall be all Councillors.

Community Representation: Nil

Staff: (Advisory and Service Capacity Only) The Meeting will be attended by the following General Manager Manager Corporate Services Manager Roads Manager Environmental and Development Manager Services Manager Works Manager Tourism Economic Development Other Staff as required from time to time

7. APPOINTMENT OF COUNCIL MEMBERS Members of the Committee shall be elected at the meeting of Council convened annually to elect the Mayor.

8. TERM OF THE COMMITTEE The Committee shall serve for a twelve month period from the date of appointment or until the next election referred to in clause 7.

The Committee may be dissolved at any time by a resolution of Council.

9. ROLE OF THE MAYOR Clause 260(2) of the Local Government (General) Regulation 2005 states that a committee comprising only of Councillors is to consist of the Mayor and such other Councillors as elected or appointed by the council. Accordingly, the Mayor is automatically a member of each council committee consisting of councillors only, and has the discretion as to whether he or she will attend the meetings of each committee (Clause 268 (1) of the Regulation). The Mayor will be the Chair of the Committee should he or she wish.

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10. ATTENDANCE AT MEETINGS OF NON-MEMBER COUNCILLORS In accordance with Local Government (General) Regulation 2005, Regulation 263, a Councillor who is not a member of a Committee is entitled to attend and to speak at a meeting of the Committee. However, the Councillor is not entitled to give notice of business for inclusion in the agenda for the meeting, to move or second a motion at the meeting, or to vote at the meeting

11. THE CHAIRMAN AND DEPUTY CHAIRPERSON Should the Mayor not wish to Chair the Committee the Committee will elect a Chairperson from within their membership.

The Chairman shall be elected at the first meeting of the committee each year following the election of committee in accordance with clause 7 above.

The Committee may if they wish elect a Deputy Chairperson.

12. CODE OF MEETING PRACTICE The Provisions of Councils adopted Code of Meeting Practice shall apply to the conduct of meetings of the Committee.

13. POWERS 1. The Committee shall not leave the power to incur expenditure, unless specifically delegated authority to do so under the provisions of Section 377 of the Local Government Act 1993. 2. (b) The Committee shall not leave the power to bind the Council unless being given specific delegation authority to do so by resolution of Council

14. DELEGATIONS Nil

15. PUBLIC ATTENDANCE AT MEETINGS All Meetings of the Committee shall be opened to the public, when however; the Chairman shall have the power to exclude members of the Press and public from Committee Meetings in accordance with provisions – 10 D of the Act Local Government Act 1993.

Public Notice shall be given in respect of each meeting of the Committee in accordance with section 9(1) of the Local Government Act 1993

16. TIMETABLE OF MEETINGS Meetings will be held at least on an as needs basis and will be convened by the Manager of Corporate Services in consultation with the General Manager and Chairman of the Committee.

The General Manager must send to each Councillor at least 3 days prior to each meeting of the Committee a notice specifying:

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a. The time and place at which the meeting is to be held

b. The business propose to be transacted at the meeting

c. In the case of a meeting called in an emergency less than three days notice may be given.

17. PROVISION OF ADMINISTRATIVE SERVICES The Executive Assistant will provide the Administrative Support to the Committee including the preparation and circulation of the agendas and the taking and circulation of minutes.

18. RECOMMENDATIONS a. Any recommendation of a Committee, or any portions thereof, maybe amended by the Council in any manner that the Council may think fit or may be referred back to the Committee for further consideration. b. The recommendations of the Council, shall as far as adopted by the Council, be resolutions of the Council, provided that recommendations of the Committees shall not have effect when and until adopted by Council. c. The minutes, are recommendations of the meeting shall be submitted to the next available meeting of Council for consideration.

19. MINUTES OF THE MEETINGS Each Committee of Council must ensure that full and accurate minutes of the proceedings of its meetings are kept. In particular, a Committee must ensure the minutes include details of each motion moved and any amendments moved to it, the names of the mover and seconder or the motion or amendment, and whether the motion or amendment is passed or lost.

20. CODE OF CONDUCT The Code of Conduct of Bourke Shire Council shall apply.

21. QUORUM A quorum shall be at least six (6) Councillors, being a majority of members.

22. VENUE Unless otherwise specified in the meeting notice the venue for all meetings of the committee shall be Council Chambers 29 Mitchell Street Bourke.

23. RESPONSIBLE MANAGER The Manager of Corporate Services will be the Manager responsible for the coordination of the Corporate Planning Committee

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File No: C6.48.2 Report: Committee Charters – Roads and Plant Committee Responsible Officer: Ross Earl, General Manager

1. NAME Bourke Shire Council Roads and Plant Committee

2. STATUS The Committee shall be a committee of Council in accordance with clause 260 of the Local Government (General) Regulation 2005.

3. ESTABLISHMENT The Committee was established by resolution of Council on Monday 24th September 2012.

5. TERMS OF REFERENCE: a. Provide advice to Council as to priorities in relation to the improvements to the Shire Road network, both within the urban area and the rural sector, including bridges, grids, culverts and other associated infrastructure. b. Review Council plant requirements taking into account work to be undertaken, the availability of alternative options and funding availability. c. In conjunction with staff monitor and review the adopted 10 year plant replacement program. d. Review the operation of and requirements of Council depot and store.

6. MEMBERSHIP Councillors: The membership of the Committee shall be all Councillors.

Community Representation: Nil

Staff: (Advisory and Service Capacity Only) The Meeting will be attended by the following: General Manager Manager Corporate Services Roads Assistant Manager Town Services Manager Works Other Staff as required from time to time

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7. APPOINTMENT OF COUNCIL MEMBERS Members of the Committee shall be elected at the meeting of Council convened annually to elect the Mayor.

8. TERM OF THE COMMITTEE The Committee shall serve for a twelve month period from the date of appointment or until the next election referred to in clause 7.

The Committee may be dissolved at any time by a resolution of Council.

11. THE CHAIRMAN AND DEPUTY CHAIRPERSON Should the Mayor not wish to Chair the Committee the Committee will elect a Chairperson from their membership.

The Chairman shall be elected at the first meeting of the committee each year following the election of committee in accordance with clause 7 above.

The Committee may if they wish elect a Deputy Chairperson.

12. CODE OF MEETING PRACTICE The Provisions of Councils adopted Code of Meeting Practice shall apply to the conduct of meetings of the Committee.

13. POWERS (a) The Committee shall not leave the power to incur expenditure, unless specifically delegated authority to do so under the provisions of Section 377 of the Local Government Act 1993.

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(b) The Committee shall not leave the power to bind the Council unless being given specific delegation authority to do so by resolution of Council

14. DELEGATIONS Nil

Public Notice shall be given in respect of each meeting of the Committee in accordance with section 9(1) of the Local Government Act 1993

16. TIMETABLE OF MEETINGS Meetings will be called at least on a quarterly basis and will be convened by the Roads Manager in consultation with the General Manager and Chairman of the Committee.

The General Manager must send to each Councillor at least 3 days prior to each meeting of the Committee a notice specifying: a. The time and place at which the meeting is to be held b. The business propose to be transacted at the meeting c. In the case of a meeting called in an emergency less than three days notice may be given.

17. PROVISION OF ADMINISTRATIVE SERVICES The Engineering Support Officer will provide the Administrative Support to the Committee including the preparation and circulation of the agendas and the taking and circulation of minutes.

18. RECOMMENDATIONS a. Any recommendation of a Committee, or any portions thereof, may be amended by the Council in any manner that the Council may think fit or may be referred back to the Committee for further consideration. b. The recommendations of the Council, shall as far as adopted by the Council, be resolutions of the Council, provided that recommendations of the Committees shall not have effect when and until adopted by Council. c. The minutes, are recommendations of the meeting shall be submitted to the next available meeting of Council for consideration.

This is page 58 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

names of the mover and seconder or the motion or amendment, and whether the motion or amendment is passed or lost. 20. CODE OF CONDUCT The Code of Conduct of Bourke Shire Council shall apply.

21. QUORUM A quorum shall be at least six (6) Councillors, being a majority of members.

22. VENUE Unless otherwise specified in the meeting notice the venue for all meetings of the committee shall be Council Chambers 29 Mitchell Street Bourke.

23. RESPONSIBLE MANAGER The Manager Roads will be the Manager responsible for the coordination of the Roads Committee

This is page 59 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

File No: C6.48.3 Report: Committee Charters – Economic Development And Tourism Responsible Officer: Ross Earl, General Manager

1. NAME Bourke Shire Council Economic Development and Tourism Committee

2. STATUS The Committee shall be a committee of Council in accordance with clause 260 of the Local Government (General) Regulation 2005.

3. ESTABLISHMENT The Committee was established by resolution of Council on Monday, 24th September 2012.

5. TERMS OF REFERENCE: a. Events Coordination b. Community Development including safety Cultural diversity and equality of access. c. Review the Social Plan for Bourke Shire Council. d. Review the Economic Development Plan e. Review Council Tourism Strategy and look for opportunities to capitalize on the growth of the domestic tourism industry with Australia. f. Review the operation of the Back O’ Bourke Centre including the Tourist Information Centre g. Review the operation of the Jandra Paddleboat h. Review the operation of the Crossley Engine. i. Investigate opportunities to establish further tourist attractions within Bourke Shire j. Liaise with Community groups with a focus on Tourism or Economic Development k. Review opportunities for the staging of events and available funding

6. MEMBERSHIP Councillors: The membership of the Committee shall be seven (7) Councillors.

Community Representation: No Community Representatives are on the Committee.

Staff: (Advisory and Service Capacity Only- Non Voting)

The Meeting will be attended by the following: General Manager Manager Corporate Services Manager Environmental and Development Manager Works Manager Tourism Economic Development

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Other Staff as required from time to time

7. APPOINTMENT OF COUNCIL MEMBERS Members of the Committee shall be elected at the meeting of Council convened annually to elect the Mayor.

8. TERM OF THE COMMITTEE The Committee shall serve for a twelve month period from the date of appointment or until the next election referred to in clause 7.

The Committee may be dissolved at any time by a resolution of Council.

11. THE CHAIRMAN AND DEPUTY CHAIRPERSON Should the Mayor not wish to Chair the Committee the Committee will elect a Chairperson from their membership.

The Chairman shall be elected at the first meeting of the committee each year following the election of committee in accordance with clause 7 above.

The Committee may if they wish elect a Deputy Chair a Deputy Chairperson.

12. CODE OF MEETING PRACTICE The provisions of Councils adopted Code of Meeting Practice shall apply to the conduct of meetings of the Committee.

13. POWERS (b) The Committee shall not leave the power to incur expenditure, unless specifically delegated authority to do so under the provisions of Section 377 of the Local Government Act 1993.

(b) The Committee shall not leave the power to bind the Council unless being given specific delegation authority to do so by resolution of Council

14. DELEGATIONS Nil

This is page 61 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Public Notice shall be given in respect of each meeting of the Committee in accordance with section 9 (1) of the Local Government Act 1993

16. TIMETABLE OF MEETINGS Meetings will be held at least on a quarterly basis needed basis and will be convened by the Manager of Tourism and Economic Development in consultation with the General Manager and Chairman of the Committee.

The General Manager must send to each Councillor at least 3 days prior to each meeting of the Committee a notice specifying: (a) The time and place at which the meeting is to be held (b) The business propose to be transacted at the meeting (c) In the case of a meeting called in an emergency less than three days notice may be given.

18. RECOMMENDATIONS (a) Any recommendation of a Committee, or any portions thereof, may be amended by the Council in any manner that the Council may think fit or may be referred back to the Committee for further consideration. (b) The recommendations of the Council, shall as far as adopted by the Council, be resolutions of the Council, provided that recommendations of the Committees shall not have effect when and until adopted by Council. (c) The minutes, are recommendations of the meeting shall be submitted to the next available meeting of Council for consideration.

20. CODE OF CONDUCT The Code of Conduct of Bourke Shire Council shall apply.

26. QUORUM A quorum shall be at least four (4) Councillors, being a majority of members.

27. VENUE Unless otherwise specified in the meeting notice the venue for all meetings of the committee shall be Council Chambers 29 Mitchell Street Bourke.

This is page 62 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

File No: C6.48.4 Report: Committee Charters – Town & Village Committee Responsible Officer: Ross Earl, General Manager

1. NAME Bourke Shire Council Town Committee

2. STATUS The Committee shall be a committee of Council in accordance with clause 260 of the Local Government (General) Regulation 2005.

3. ESTABLISHMENT The Committee was established by resolution of Council on Monday, 24th September 2012.

5. TERMS OF REFERENCE: Provide advice to Council as to priorities in relation to the improvements to the facilities and infrastructure within the urban areas and villages including the following: a. Aerodromes b. Emergency Management c. Flood Mitigation d. Drainage Issues e. Water and Sewer f. Planning and Development issues g. Waste Management h. Noxious Weeds i. Ranger Services j. Parks Gardens Sports Grounds, Reserves and other recreational facilities k. Swimming Pool l. Cemeteries m. Undertake on an as needs basis each of the village areas.

This is page 63 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

6. MEMBERSHIP Councillors: The membership of the Committee shall be all Councillors.

Community Representation: Nil

Staff: (Advisory and Service Capacity Only)

The Meeting will be attended by the following: General Manager Manager Corporate Manager Roads Manager Environmental and Development Manager Services Manager Tourism Economic Development Other Staff as required from time to time

7. APPOINTMENT OF COUNCIL MEMBERS Members of the Committee shall be elected at the meeting of Council convened annually to elect the Mayor.

8. TERM OF THE COMMITTEE The Committee shall serve for a twelve month period from the date of appointment or until the next election referred to in clause 7.

The Committee may be dissolved at any time by a resolution of Council.

11. THE CHAIRMAN AND DEPUTY CHAIRPERSON Should the Mayor not wish to Chair the Committee the Committee will elect a Chairperson from within their membership.

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The Chairman shall be elected at the first meeting of the committee each year following the election of committee in accordance with clause 7 above.

The Committee may if they wish elect a Deputy Chair a Deputy Chairperson.

12. CODE OF MEETING PRACTICE The Provisions of Councils adopted Code of Meeting Practice shall apply to the conduct of meetings of the Committee.

13. POWERS a. The Committee shall not leave the power to incur expenditure, unless specifically delegated authority to do so under the provisions of Section 377 of the Local Government Act 1993. b. The Committee shall not leave the power to bind the Council unless being given specific delegation authority to do so by resolution of Council

14. DELEGATIONS Nil

Public Notice shall be given in respect of each meeting of the Committee in accordance with section 9(1) of the Local Government Act 1993

16. TIMETABLE OF MEETINGS Meetings will be held at least on a quarterly basis and will be convened by the Services Manager in consultation with the General Manager and Chairman of the Committee.

This is page 65 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

18. RECOMMENDATIONS a. Any recommendation of a Committee, or any portions thereof, may be amended by the Council in any manner that the Council may think fit or may be referred back to the Committee for further consideration. b. The recommendations of the Council, shall as far as adopted by the Council, be resolutions of the Council, provided that recommendations of the Committees shall not have effect when and until adopted by Council. c. The minutes, are recommendations of the meeting shall be submitted to the next available meeting of Council for consideration.

20. CODE OF CONDUCT The Code of Conduct of Bourke Shire Council shall apply.

21. QUORUM A quorum shall be at least six (6) Councillors, being a majority of members.

22. VENUE Unless otherwise specified in the meeting notice the venue for all meetings of the committee shall be Council Chambers 29 Mitchell Street Bourke.

23. RESPONSIBLE MANAGER The Manager of Services will be the Manager responsible for the coordination of Town Committee

This is page 66 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

CORPORATE SERVICES DEPARTMENT REPORT

File No: F1.1 Report: 401/2013 Bank Reconciliation & Statement of Bank Balances Responsible Officer: Leonie Brown, Manager Corporate Services

Bank Reconciliation for the period ending 30.11.2012 Balances as per Bank Statement 1,495,884.50 Plus: Deposit not shown 18,770.13 Less: Unpresented Cheques 46,928.52 Less: Unpresented Auto Pays 0.00 Balance as per Cash Book 1,467,726.11

Reconciled Ledger Accounts as at 30.11.2012 Fund or Account Current Balance Overdraft Statutory Limit General 5,546,620.14 5,345,500.00 Water 2,469,853.41 Sewer 1,963,477.12 Trust 87,461.09 Total Funds 10,067,411.76

Investments as at 30.11.2012 National Australia Bank 1,000,000.00 5.07% 183 Days A1+ National Australia Bank 300,000.00 5.05% 183 Days A1+ National Australia Bank 867,355.36 5.02% 180 Days A1+ National Australia Bank 2,300,000.00 5.01% 182 Days A1+ National Australia Bank 891,160.44 4.95% 122 Days A1+ National Australia Bank 847,694.52 4.45% 90 Days A1+ National Australia Bank 246,131.75 4.58% 181 Days A1+ National Australia Bank 576,635.94 4.61% 181 Days A1+ National Australia Bank 512,666.87 4.54% 90 Days A1+ National Australia Bank 600,000.00 4.59% 120 Days A1+ National Australia Bank 458,040.77 4.57% 90 Days A1+ Total Investments 8,599,685.65

In accordance with Clause 212 of the Local Government Act (General) Regulation 2005 is certified that the above investments have been made under Sec 625 of the Local Government Act and Council’s Investment Policy.

Reconciliation at 30.11.2012 Balance as per cash book 1,467,726.11 Investments 8.599.685.65 Total, equalling Reconciled Ledger 10,067,411.76

This is page 67 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Statement of Bank Balances as at 30.11.2012 Balance Transaction Balance 31.10.2012 30.11.2012 General Fund 4,839,951.44 706,668.70 5,546,620.14 Water Fund 2,232,862.79 236,990.62 2,469,853.41 Sewer Fund 2,064,576.25 -101,099.13 1,963,477.12 Trust Fund 75,091.43 12,369.66 87,461.09 Investments -7,977,853.78 -621,831.87 -8,599,685.65 Totals 1,234,628.13 233,097.98 1,467,726.11

Balance of all Funds as at 31.10.2012 1,234,628.13 Add Receipts for (a) Rates 463,779.43 (b) Other Cash 2,406,344.79 Deduct payments for (a) Paid since last meeting 2,015,194.37 (b) New Investment 621,831.87 Balance as at 30.11.2012 1,467,726.11

Recommendation: That the Certificate of Reconciliation of the Cash Book for all funds of the Council and the Statement of Bank Balances as at 30.11.2012 be noted.

Leonie Brown MANAGER OF CORPORATE SERVICES

File No: F1.1 Report: 402/2013 Investment Report as at 30th November 2012 Responsible Officer: Leonie Brown, Manager Corporate Services

Introduction Under the Local Government Act 1993 and Local Government (General) Regulation 2005, the Responsible Accounting Officer is required to report on Council’s Investment portfolio on a monthly basis.

Background The report is submitted monthly to Council

Issues Investments are in accordance with Division of Local Government Guidelines and Council’s Investment Policy Statutory obligations are being met Councillors roles as resource allocators and policy directors are satisfied

This is page 68 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Assessment 1. Legal Implications Including Directives and Guidelines Local Government Act 1993 Local Government (General) Regulation 2005

The management of Council’s investments is delegated by the General Manager to the Manager Corporate Services.

2. Financial Implications/Consideration The original 2012/13 Budget estimates the total investment revenue as $300,000 which represents an estimated return of 4.6%. This revenue is split proportionally across General, Water and Sewer Funds and changes on a monthly basis in accordance with cashflow requirements.

The market value of Council’s Investments held as at 30th November 2012 is. $8,599,685.65.

Investment income earned as at 30th November 2012 is $136,583.09.

3. Policy Provisions – Council Policy and Procedure Policy 1.8.10 – Investment Policy adopted 28th May 2012. Ministerial Investment Order – 12th January 2011

4. Strategic Implications – Implications For Long Term Plans/Targets Funds are invested in accordance with identified cash flow requirements

Investment Portfolio Council’s current Investment Portfolio is as follows

Term Deposits Investments as at 30.11.12 National Australia Bank 1,000,000.00 5.07% 183 Days A1+ National Australia Bank 300,000.00 5.05% 183 Days A1+ National Australia Bank 867,355.36 5.02% 180 Days A1+ National Australia Bank 2,300,000.00 5.01% 182 Days A1+ National Australia Bank 891,160.44 4.95% 122 Days A1+ National Australia Bank 847,694.52 4.45% 90 Days A1+ National Australia Bank 246,131.75 4.58% 181 Days A1+ National Australia Bank 576,635.94 4.61% 181 Days A1+ National Australia Bank 512,666.87 4.54% 90 Days A1+ National Australia Bank 600,000.00 4.59% 120 Days A1+ National Australia Bank 458,040.77 4.57% 90 Days A1+

Percentage of Total Portfolio 100% Average Investment Yield 4.76%

This is page 69 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Portfolio Performance The average 90 day BBSW (Bank Bill Swap Rate) as at the 30th November 2012 was 3.29% whilst the 11 am Cash Rate was 3.25%.

Discussions/Comments The Investment portfolio increased by $621,881.31 during the period.

The investment portfolio is invested in term deposits with the National Australia Bank. The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk.

The Government Guarantee on Investments up to $1 million dollars has now expired and the new cap of $250,000 has replaced the scheme.

Certification – Responsible Accounting Officer I hereby certify that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Recommendation Council resolves: 1. That the report regarding Council’s Investment Portfolio as at 30th November 2012 be received and noted. 2. That the Certificate of the Responsible Accounting Officer be noted and the report adopted.

File No: F1.1 Report: 403/2013 Bank Reconciliation & Statement of Bank Balances Responsible Officer: Leonie Brown, Manager Corporate Services

Bank Reconciliation for the period ending 31.12.2012 Balances as per Bank Statement -47,508.64 Plus: Deposit not shown 3,509.57 Less: Unpresented Cheques 2,072.95 Less: Unprocessed EFTPOS 136.65 Balance as per Cash Book -46,208.67

Reconciled Ledger Accounts as at 31.12.2012 Fund or Account Current Balance Overdraft Statutory Limit General 4,048,286.49 5,345,500.00 Water 2,496,628.07 Sewer 1,952,985.74 Trust 88,591.90 Total Funds 8,586,492.20

This is page 70 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Investments as at 31.12.2012 National Australia Bank 867,355.66 5.02% 180 Days A1+ National Australia Bank 2,300,000.00 5.01% 182 Days A1+ National Australia Bank 891,160.44 4.95% 122 Days A1+ National Australia Bank 847,694.52 4.45% 90 Days A1+ National Australia Bank 246,131.75 4.58% 181 Days A1+ National Australia Bank 576,635.94 4.61% 181 Days A1+ National Australia Bank 512,666.57 4.54% 90 Days A1+ National Australia Bank 600,000.00 4.59% 120 Days A1+ National Australia Bank 458,040.77 4.57% 90 Days A1+ National Australia Bank 1,025,419.46 4.44% 90 Days A1+ National Australia Bank 307,595.76 4.56% 182 Days A1+ Total Investments 8,632,700.87

Reconciliation at 31.12.2012 Balance as per cash book -46,208.67 Investments 8,632,700.87 Total, equalling Reconciled Ledger 8,586,492.20

Statement of Bank Balances as at 31.12.2012 Balance Transaction Balance 30.11.2012 31.12.2012 General Fund 5,546,620.14 -1,498,333.65 4,048,286.49 Water Fund 2,469,853.41 26,774.66 2,496,628.07 Sewer Fund 1,963,477.12 -10,491.38 1,952,985.74 Trust Fund 87,461.09 1,130.81 88,591.90 Investments -8,599,685.65 -33,015.22 -8,632,700.87 Totals 1,467,726.11 -1,513,934.78 -46,208.67

Balance of all Funds as at 30.11.2011 1,467,726.11 Add Receipts for (c) Rates 170,008.57 (d) Other Cash 452,069.31 Deduct payments for (c) Paid since last meeting 2,102,997.44 (d) New Investment 33,015.22 Balance as at 31.12.2012 -46,208.67

This is page 71 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Recommendation: That the Certificate of Reconciliation of the Cash Book for all funds of the Council and the Statement of Bank Balances as at 31.12.2012 be noted.

Leonie Brown MANAGER OF CORPORATE SERVICES

File No: F1.1 Report: 404/2013 Investment Report as at 30th December 2012 Responsible Officer: Leonie Brown, Manager Corporate Services

Background The report is submitted monthly to Council

Assessment 5. Legal Implications Including Directives and Guidelines Local Government Act 1993 Local Government (General) Regulation 2005

The management of Council’s investments is delegated by the General Manager to the Manager Corporate Services.

6. Financial Implications/Consideration The original 2012/13 Budget estimates the total investment revenue as $300,000 which represents an estimated return of 4.6%. This revenue is split proportionally across General, Water and Sewer Funds and changes on a monthly basis in accordance with cashflow requirements

The market value of Council’s Investments held as at 31st December 2012 is. $8,632,700.87

Investment income earned as at 31st December 2012 is $169,598.31

This is page 72 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

7. Policy Provisions – Council Policy and Procedure Policy 1.8.10 – Investment Policy adopted 28th May 2012. Ministerial Investment Order – 12th January 2011

8. Strategic Implications – Implications For Long Term Plans/Targets Funds are invested in accordance with identified cash flow requirements

Investment Portfolio Council’s current Investment Portfolio is as follows

Term Deposits

Percentage of Total Portfolio 100 % Average Investment Yield 4.66%

Portfolio Performance The average 90 day BBSW (Bank Bill Swap Rate) as at the 31st December 2012 was 3.05% whilst the 11 am Cash Rate was 4.25%.

Discussions/Comments The Investment portfolio increased by $33,014.92 during the period.

The investment portfolio is invested in term deposits with the National Australia Bank. The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk.

The Government Guarantee on Investments up to $1 million dollars has now expired and the new cap of $250,000 has replaced the scheme.

This is page 73 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Recommendation 1. That the report regarding Council’s Investment Portfolio as at 31st December 2012 be received and noted. 2. That the Certificate of the Responsible Accounting Officer be noted and the report adopted.

File No: F2.2 Report: 405/2013 Rural Fire Service Funding Responsible Officer: Leonie Brown, Manager Corporate Services

Background Manager Far West Barwon Darling NSW Rural Fire Service has been made aware of some significant problems with the Rural Fire Service Public Mobile Radio (PMR) repeaters at the Muckerawa and Cartlands repeater sites. It appears that due to age they have become unreliable and are now beyond economical repair with very poor reception into the village of Goodooga. There is now a significant risk to the community and the safe operations of RFS activity in that particular area due to lack of reliable communications.

Issue Replacement of the equipment was to form part of the 2013/2014 bid process, unfortunately the poor state of the equipment indicates a need to have the work undertaken as soon as possible. The Manager has approached Bourke Shire Council to proceed with this expenditure and to be reimbursed in the 2013/14 allocation period.

Cost to Council The cost to update the equipment totals $32,363.10. Priority 1 Muckerwa - $14,597.00 and Priority 2 Cartlands - $17,766.10.

Council would need to sundry debtor the expenditure to the NSW Rural Fire Service and carry it until the 2013/2014 allocation approval. This would likely to be approved in late 2013.

Discussion/Comment Both the sites mentioned are within the Brewarrina LGA and whilst not directly a Bourke responsibility it would be of great assistance within that local area if the upgrade is completed as a priority. Bourke Shire Council manages all funds for the Barwon Darling Zone. Approaches to the RFS authorities have recommended this process and will support with the allocation of funds in 2013/2014.

Recommendation That Council approve the update of equipment to the Mckerawa and Cartlands repeater sites at a cost of $32,363.10 and sundry debtor the expenditure to the NSW Rural Fire Service to be reimbursed in late 2013.

This is page 74 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

MANAGER OF TOURISM & DEVELOPMENT REPORT

File No: L8.2.9 Report: 501/2013 Orana Regional Action Plan Responsible Officer: Phil Johnston, Manager of Tourism & Development

The Orana Regional Action Plan has now been released by the NSW State Government. The plan outlines what initiatives will be undertaken in the Orana that align to the overall NSW State Plan. (Action Plan was sent out to Councillors 11th January 2013).

The plan is introduced by The Hon Kevin Humphries MP who describes the Government’s determination to help communities and industries throughout regional NSW reach their potential.

Key elements of the plan for the whole Orana include: The State Infrastructure Strategy The NSW Long Term Transport Master Plan A new planning system for NSW Improved strategic regional land use A new Aboriginal Affairs strategy

Specific actions that will be important for Bourke and the western region of the Orana include:

Fostering the growth sectors of the region including the mining, agricultural and tourism sectors. Ensuring that the Inland Regional Tourism organisation is well supported. Ensure that the regional land use strategy also aligns with mining opportunities, ensures that key agricultural land is protected and ensure an adequate supply of public housing and infrastructure. Assist children to get the most out of their education and keeping young people that live in remote areas engaged in education. Further investigate options for air services to Bourke. Investigate whole of community integrated government service delivery. Support high visibility policing.

Progress towards achieving the action plan will be monitored by the NSW Premiers Department and Minister Humphries and will discussed in greater detail at the next interagency meeting chaired by the Premiers Department in March 2013.

Recommendation: That the report in regards to the Orana Regional Action Plan presented to the January 2013 meeting of Bourke Shire Council be noted.

This is page 75 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

File No: H1.12-M7.2 Report: 502/2013 Needle and Syringe Program in Bourke Responsible Officer: Phil Johnston, Manager Tourism and Development

Resolution 563/2012 requests that: 1. The needle and syringe problem be further raised with the Minister for Western NSW, Kevin Humphries. 2. That a brief report be prepared as to action taken so far. 3. That Council continue to make representation to the Minister for Health with regards to the Needle and Syringe program and the problems that it is creating in our community.

Response: The issues in regards to the needle and syringe program was raised with the Hon Kevin Humphries MP when he visited Bourke on the 12th of December 2012. Councillors that attended the meeting with Mr Humphries made it clear that little progress had been made on the issues raised. Mr Humphries has asked Council officers to prepare a briefing to go to the CDAT coordinator and to the Premiers Department.

Brief of recent timeframes and actions taken Issues about used and unused syringes being found in back lanes, parks, gutters and in other community areas have been raised over the past approximately 5 years. Council raised the issue in various forum to encourage the development of the needle exchange program, diversionary programs and rehabilitation programs for users. (including November 2011) The issue again came to a head following a letter and photos from a local ratepayer on the 10th of July 2012 that showed needles at a derelict house. Following discussions at the July Council meeting a detailed letter was written dated the 22nd of August 2012 outlining the issues faced in Bourke. The letter was sent to the Premier and The Hon Jillian Skinner MP, Minister for Health. A copy of the letter in enclosed for Councillor information. On the 5th of September Council met with Dr Therese Jones, Director for Population Health in the Western NSW Local Health District to discuss the many issues and concerns. On the 5th of October 2012 Bourke Shire Council put forward the following motion to the Western Division Group of Shires. The motion was not followed through as when discussed at the conference it was felt that Brewarrina may have had a good model that had been working and it should be investigated. (Note that on investigation the issues still faced in Brewarrina are not dissimilar to Bourke)

Motion: The Western Division Councils of NSW write to the Premier highlighting the concern across western communities that the State Government Needle and Syringe Program is creating greater risk to the innocent non participants of the program that the perceived benefits to the minority of the population who are participants using this program, and further, to seek to pilot alternative approaches in several western communities.

This is page 76 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Future action: 1. That Motion to be presented to the Western Division Mid-term conference be now put to the Western Division Conference in February 2013. 2. The issue be discussed with the CDAT (Community Drug Action Team) coordinator and Premiers Department 3. That statistics be compiled so that an accurate measure of the problem is maintained 4. That following the meetings with the Community Drug Action Team and the Premiers Department further representations be made to the New South Wales Health Minister.

Recommendation: 1. That the report in regards to the Needle and Syringe Program be noted and that 2. That Motion to be presented to the Western Division Mid-term conference be now put to the Western Division Conference in February 2013. 3. The issue be discussed with the CDAT (Community Drug Action Team) coordinator and Premiers Department 4. That statistics be compiled so that an accurate measure of the problem is maintained 5. That following the meetings with the Community Drug Action Team and the Premiers Department further representations be made to the New South Wales Health Minister.

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POLICIES

File No: P4.1.4 Report: 801/2013 Review of Policies Responsible Officer: Ross Earl, General Manager

The following policies have been reviewed by staff and are now provided to Council for further comment and adoption.

Policy Name and Number Recommendation 1.8.15 Rates and Charges Hardship Policy Adoption new policy 3.3.6(v2) Children Unaccompanied in the Library For review and adoption 3.3.7(v2) Library Membership For review and adoption 3.3.11 Bourke Public Library Internet Use Adoption new policy 3.3.12 Interlibrary Loans Adoption new policy

Councillors should note that the policies in regards to Children Unaccompanied in the Library and Library Membership have been changed slightly.

The policies in regards to Rates and Charges Hardship Policy, Bourke Public Library internet Use and Interlibrary Loans Policies are new policies to be implemented and adopted.

Note: That suggested changes to policies are seen in red.

Recommendation: 1. That Council adopt the new Policy in regards to Rates and Charges Hardship Policy labelled 1.8.15 as presented to the Ordinary meeting of Bourke Shire Council on Monday, 21st January 2013. 2. That Council review and adopts the Policy in regards to Children Unaccompanied in the Library Policy labelled 3.3.6(v2) as presented to the Ordinary meeting of Bourke Shire Council on Monday, 21st January 2013 and to rescind all previous related policies. 3. That Council review and adopts the Policy in regards to Library Membership Policy labelled 3.3.7(v2) as presented to the Ordinary meeting of Bourke Shire Council on Monday, 21st January 2013, and to rescind all previous related policies. 4. That Council adopts the new Policy in regards to Bourke Public Library Internet Use as presented to the Ordinary meeting of Bourke Shire Council on Monday, 21st January 2013. 5. That Council adopts the new Policy in regards to Interlibrary Loans Policy labelled 3.3.12 as presented to the Ordinary meeting of Bourke Shire Council on Monday, 21st January 2013.

This is page 86 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

SECTION 1 Service Management PART 1.8 Financial Accountability

POLICY NO: 1.8.15 POLICY TITLE: Rates & Charges Hardship Policy DATE ADOPTED: 21/01/2013 RESOLUTION NO: SUPERCEDES: PROPOSED REVIEW DATE:

POLICY Any ratepayer who cannot pay their rates or charges for reason of financial hardship can apply to Council for assistance at any time. Each individual case will be considered on its merits.

The assistance provided will be determined under the legal requirements of the Local Government Act 1993.

OBJECTIVE  To provide assistance to ratepayers and other debtors, experiencing genuine financial hardship of their rates and charges.  To provide an administrative process to determine hardship applications.  Fulfill the statutory requirements of the Local Government Act with respect to hardship applications

STATUTORY COMPLIANCE CRITERIA:  Local Government Act 1993  Local Government (General) Regulation 2005

BACKGROUND Council recognises that due to exceptional circumstances certain ratepayers do encounter difficulty in paying their rates and charges. The Local Government Act allows Council to provide a range of measures to assist those ratepayers in cases of genuine financial hardship.

ELIGIBILITY The criterion for financial hardship involved an inability of the ratepayer to pay their rates, rather than an unwillingness to do so. Hardship may result from any of the following:

 Loss of employment by ratepayer or family member  Family breakdown  Illness of the ratepayer or family member  Death in the family  Loss of income due to natural disasters  Increase in rate burden as a result of a revaluation section 601 Local Government Act

This is page 87 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

CONCESSION APPLICATION To apply for the financial hardship concession the ratepayer must submit a signed and dated application (See Attached Rates and Charges application form) in writing to Council stating the nature of the hardship and the estimated time that the hardship will be experienced.

Evidence confirming the ratepayer’s hardship status must accompany the application in one of the following forms:

 Evidence in writing from third parties such as the ratepayer’s bank or accountant;  Evidence in writing from a recognised financial counselor;  Council may request additional information to confirm the ratepayer’s hardship status if deemed necessary.

CONCESSION OPTIONS Once the ratepayer has submitted the application, the Manager Corporate Services will make a recommendation to Council regarding the actions it should take in relation to the particular hardship case. Available options are:-

 Defer outstanding amounts for a set period of time  Charge an interest rate of 0% on overdue amounts for a set period of time  Arrange an appropriate payment schedule  Any combination of the above

In all cases a commitment to pay the outstanding amounts by the ratepayer must enter into the form of an arrangement or a commitment to commence an arrangement if the amount outstanding is deferred.

Financial hardship cases will only be discussed in Closed Council or Committee meetings.

CONTINUING HARDSHIP If the ratepayer continues to experience hardship after the concession period approved by Council has expired the new application must be made by the ratepayer. In such circumstances evidence provided with the initial application may be used to confirm the ratepayer’s hardship status, however, Council may request additional information to confirm the ratepayer’s hardship status if deemed necessary.

CONCESSION WITHDRAWAL The Financial Hardship Concession may be withdrawn for any of the following reasons:

 The ratepayer no longer owns the land  The ratepayer advises Council that hardship no longer applies  Defaulting on payment arrangement if an arrangement has been entered into  Council receives new information that proves the hardship no longer exists

The General Manager reserves the right to withdraw any Financial Hardship Concession. Written notification of the withdrawal is to be sent within 7 days of the decision.

This is page 88 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

DELEGATION The General Manager is authorised, pursuant to Section 377 of the Local Government Act, 1993 to allow a matter that does not conform with a policy to proceed if the General Manager is of the opinion that the variation from the Policy is of minor nature.

DISPUTE PROCEDURE In the event of a dispute over any aspect of this policy, immediate action will be taken to resolve the situation through effective and constructive consultation between the parties concerned. If a resolution cannot be reached, the services of a mediator will be requested to finalise the matter to the satisfaction of all parties concerned.

RELATED POLICIES

VARIATIONS

Council retains the right to review, vary or revoke this policy at any time.

The General Manager has the right to review or vary any related procedures.

Presented to MANEX: 19/12/2012

Policy Adopted by Council:

This is page 89 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

RATES AND CHARGES HARDSHIP APPLICATION FORM

Assessment No:......

I, (name): ......

Of (address) ......

Phone: ...... Email: ......

Apply for concession on the basis of financial hardship for the following property description:

Lot/Deposited Plan No: ......

I have been given a copy of the Council’s Rates and Charges Hardship Policy and understand that the Policy only relates to people experiencing actual hardship and that a default on the proposed repayment schedule will involve interest being recalculated.

The information below is true and accurate to the best of my ability:

Nature of Application: ......

Estimated time hardship will be experienced? ......

DECLARATION

Signature: ......

Name: ...... Date: ...... /...... /......

FINANCIAL INFORMATION:

Suggest that the Budget Planner information on www.understandingmoney.gov.au is completed by the applicant.

Do you have the Exceptional Circumstances Declaration from Centrelink? YES/NO

This is page 90 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

BANK ACCOUNT DETAILS:

What are your current bank balances? Bank Account Balance $

HARDSHIP:

What is the cause of your financial hardship?

......

How long have you been experiencing financial hardship?

......

What debts are you looking for relief from (e.g. rates etc)?

......

What is the amount outstanding?

$......

PROPOSED REPAYMENT SCHEDULE:

Date Amount $

This is page 91 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

PRIVACY STATEMENT:

The information contained in this application form will only be used for the purpose of evaluating the hardship status of the applicant.

Council will store the information appropriately and not use it for any other purpose, without the approval of the applicant.

VARIATIONS

Council retains the right to review, vary or revoke this policy at any time.

The General Manager has the right to review or vary any related procedures.

Presented to MANEX: 19/12/2012

Policy Adopted by Council:

This is page 92 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

SECTION 3 Asset Management PART 3 Use of Council Facilities

POLICY NO: 3.3.6(v2) POLICY TITLE: Children Unaccompanied in the Library DATE ADOPTED: 21/01/2013 RESOLUTION NO: SUPERCEDES: Policy 3.3.6 Children Unaccompanied in the Library Adopted: 23/07/2007 Resolution No: 379/2007 PROPOSED REVIEW DATE:

POLICY This policy provides guidelines for library users and staff relating to children in the Bourke Public Library. For the purposes of this policy, a child is any person fourteen (14) years or under.

The objective of this policy is to avoid disruption to the library service and to ensure the safety of all library users and staff.

Welcome Statement Young people are core clients of the Bourke Public Library. The library is committed to serving the information and recreation needs of young people. The library strives to provide a welcoming environment, and provides targeted resources to meet the needs of young people.

Service Statement The library offers a wide range of services for young people, including:

fiction and non-fiction collections magazines DVDs/Blu-rays internet/PC access information services homework help public space for activity and study toys and games

Parental Responsibility Statements The library offers a range of services that support the information, literacy, educational and recreational needs of young people. However, the library does not provide child care.

Unsupervised children can be at risk in any public place, including a public library. Libraries are busy public places, and staff cannot judge which members of the public present a

This is page 93 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am possible danger to children. In addition, libraries do not have the facilities to attend to children who are sick, injured or hungry. The Bourke Public Library assumes no responsibility for the welfare of any child left in the library unattended.

Young children left alone in a library can become distressed, bored or disruptive. Library users, including young people, who disturb other library users may be removed from the library under the Library Regulation 2000, s171.

A child left alone in a public library may be classed as a child or young person at risk of harm under the Children and Young Persons (Care and Protection) Act 1998, s232, and subsequently may be reported as such to the Department of Community Services under s24 or s27 of the Act.

Parents who leave a child unattended in a public library are exposing their child to potential harm, and may themselves be committing an offence under the Children and Young Persons (Care and Protection) Act 1998, s2283.

When a child is enrolled in the Bourke Public Library, a responsible parent or guardian must act as guarantor for the child, provided up-to-date contact details. The responsible parent/guardian will be required to sign to indicate agreement with this policy.

If an unaccompanied child is causing concern in the library, either to the staff or clients, library staff will attempt to contact the appropriate parent/guardian. The library staff will only accept information about who to contact from the child if the child is not a member of the library. If the parent/guardian cannot be contacted, library staff may notify the appropriate welfare authority and/or the police.

All children must abide by the rules of behaviour of the library whilst on the premises. (See Bourke Public Library Disruptive Behaviour Policy). Library staff have the right to ask any disruptive child to leave the premises with or without prior warning, depending on the seriousness of the violation. The library may impose further restrictions on the child where it is deemed necessary, including banning from the library for a period of time, or indefinitely, and suspension of library membership privileges.

No unaccompanied children will be allowed in the library during school hours (ie. between 9:00am and 3:00pm), unless previously arranged with the appropriate parent/guardian. Parents/guardians must assume full responsibility for any damage to library resources caused by their children whilst the children are in the library, whether they are accompanying the child or not.

Appendix 1 – Library Regulation 2000

Section 17 – Library users may be directed to leave

1 See Appendix 1 2 See Appendix 2 3 See Appendix 2 This is page 94 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

(1) A library staff member may direct any person to leave the library, and not to re- enter the library for such period as the staff member directs, if the staff member is of the opinion that:

(a) the person has contravened any provision of this Part, or (b) the person’s condition, conduct, dress or manner is likely to give offence to any person in the library or to interfere with any other person’s use of the library.

(2) A person to whom such a direction is given must not fail to comply with the direction.

(3) The period for which a person may be excluded from the library by such a direction must not exceed the maximum period determined by the governing body of the library.

Note The maximum period is one year of exclusion for Bourke Public Library is one year.

Appendix 2 – Children and Young Persons (Care and Protection) Act 1998

Section 23 – Child or young person at risk of harm For the purposes of this Part and Part 3, a child or young person is at risk of harm if current concerns exist for the safety, welfare or well-being of the child or young person because of the presence of any one or more or the following circumstances:

(a) the child’s or young person’s basic physical or psychological needs are not being met are not being met or are at risk of not being met, (b) the parents or other caregivers have not arranged and are unable or unwilling to arrange for the child or young person to receive necessary medical care, (c) the child or young person has been, or is at risk of being, physically or sexually abused or ill-treated, (d) the child or young person is living in a household where there have been incidents of domestic violence and, as a consequence, the child or young person is at risk of serious physical or psychological harm, (e) a parent or other caregiver has behaved in such a way towards the child or young person that the child or young person has suffered or is at risk of suffering serious psychological harm. Note. Physical or sexual abuse may include an assault and can exist despite the fact that consent has been given.

Section 24 - Report concerning child or young person at risk of harm A person who has reasonable grounds to suspect that a child or young person is, or that a class of children or young persons are, at risk of harm may make a report to the Director- General.

This is page 95 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Section 27 - Mandatory reporting (1) This section applies to:

(a) a person who, in the course of his or her professional work or other paid employment delivers health care, welfare, education, children's services, residential services, or law enforcement, wholly or partly, to children, and (b) a person who holds a management position in an organisation the duties of which include direct responsibility for, or direct supervision of, the provision of health care, welfare, education, children's services, residential services, or law enforcement, wholly or partly, to children.

(2) If:

(a) a person to whom this section applies has reasonable grounds to suspect that a child is at risk of harm, and (b) those grounds arise during the course of or from the person's work, the person must, as soon as practicable, report to the Director- General the name, or a description, of the child and the grounds for suspecting that the child is at risk of harm. Maximum penalty: 200 penalty units.

Section 228 - Neglect of children and young persons A person, whether or not the parent of the child or young person, who, without reasonable excuse, neglects to provide adequate and proper food, nursing, clothing, medical aid or lodging for a child or young person in his or her care, is guilty of an offence. Maximum penalty: 200 penalty units.

RELATED POLICIES

VARIATIONS

Council retains the right to review, vary or revoke this policy at any time.

The General Manager has the right to review or vary any related procedures.

Presented to MANEX: 19/12/2012

Policy Adopted by Council:

This is page 96 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

SECTION 3 Asset Management PART 3.3 Use of Council Facilities

POLICY NO: 3.3.7(v2) POLICY TITLE: Library Membership DATE ADOPTED: RESOLUTION NO: SUPERCEDES: 3.3.7 Library Membership Adopted: 25/06/2007 Resolution No: 300/2007 PROPOSED REVIEW DATE:

POLICY

Any resident of Bourke Shire and surrounding villages, including Brewarrina, is entitled to free membership of the Bourke Public Library. Non-residents may become temporary members, but must provide a local address as well as a permanent one. The applicant must be staying in Bourke for at least one (1) month to be eligible for temporary membership. Persons of any age can join the library. Membership of the library is free. If you lose your library card, there will be a two dollar ($2) replacement fee.

To obtain a card: Adults must show identification, with full name and current address. Children (18 years and under) must be accompanied by an adult parent/legal guardian who must show identification, as for adult membership, and sign as guarantor for the child. Loans Policy

A total of eight (8) items per card are allowed to be borrowed at one time, for a period of two (2) weeks (in town borrowers) or three (3) weeks (out of town) with the following restrictions:

Children: Maximum of 6 items. Loan period as with adults Temporary Borrowers: Maximum of 4 items, including a maximum of 2 DVDs/Blu-Rays one (1) week loan period DVDs/Blu-Rays: Maximum of 4 items, 1 week loan (for in town), 3 weeks (out of town)

All items can be renewed for a period of two (2) weeks, three (3) weeks for out of town borrowers. DVDs/Blu-rays are renewable for one (1) week. Items may not be renewed if there are current reservations on the item(s). DVDs and Blu-rays have a deposit to be determined annually, payable before a patron can borrow these items. The deposit will be forfeited if a DVD or Blu-ray disc is lost or damaged.

Conditions of Membership All items must be returned or renewed within the specified period or restrictions will be placed on membership privileges including internet and other library services. If an item is damaged or lost, the replacement cost of the item must be paid, as well as any associated fees, before borrowing privileges will be restored.

This is page 97 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

All persons in the library (including children) must abide by the rules of the library, or privileges may be suspended.

Disclaimer

By signing the library card, you are agreeing to these terms and conditions.

RELATED POLICIES

VARIATIONS

Council retains the right to review, vary or revoke this policy at any time.

The General Manager has the right to review or vary any related procedures.

Presented to MANEX: 19/12/2012

Policy Adopted by Council:

This is page 98 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

SECTION 3 Asset Management PART 3.3 Use of Council Facilities

POLICY NO: 3.3.11 POLICY TITLE: Bourke Public Library Internet Use DATE ADOPTED: 21/01/13 RESOLUTION NO: SUPERCEDES: PROPOSED REVIEW DATE:

POLICY The Bourke Public Library provides internet access for the public. You are not required to be a member of the library to use this service.

There is a cost associated with access to the internet. This cost will be determined annually.

Violation of any of the below conditions of use can result in suspension of internet privilege, as well as general library privileges. It may also result in a banning from the library at the discretion of library staff.

PROCEDURES

BOOKINGS  Bookings may be made up to seven (7) days in advance  Bookings may be made over the counter or by phoning the library on 68722 751  Bookings are for a one (1) hour period, and patrons are limited to one booking per day  Bookings will be forfeited if the patron is over 15 minutes late  Before sitting down at the computer, patrons are required to check in at counter  If there are no bookings, computers may be available on a “walk-in” basis. Please check at counter before using the computer  Bookings will be accepted until 30 minutes prior to closing time. After this time, no new bookings can be made  Patrons must be ready to finish your internet session on time, to allow the next patron to begin their session. Library staff may ask you to finish your session.

GENERAL  The library is not responsible for the content of external sites, or for down time on external sites  The library is not responsible for any down-time caused by technical or other problems  Users may not connect their laptops or other equipment to the library internet connection  Users are not permitted to make changes to the setup or configuration of any hardware or software  Users are not to view, send or receive any material which may be reasonably constructed as obscene or offensive, or use the computers for any unlawful purpose.

This is page 99 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Failure t comply with this condition will result in the user being banned from using the internet facility and the illegal use being reported t the relevant authorities.  Activities intended to disrupt service or equipment are strictly prohibited and will result in the user being banned from using the internet facility.  Misuse or abuse of computers, staff, or other patrons, or violation of the library internet use policy, will result in suspension of internet privileges.  Patrons under the age of 18 are required to have the consent of their parent/legal guardian before using the internet proof of ID may be required. Consent forms are available at the counter. The parent/legal guardian is required to attend the library in person to sign the consent form. Forms are not to leave the library to be signed.

DISCLAIMER Bourke Public Library is in no way responsible for material accessed through our internet connection. In using the library computers, users release the Bourke Shire Council from any liability arising from the use of the service, including breach of copyright

RELATED POLICIES

VARIATIONS

Council retains the right to review, vary or revoke this policy at any time.

The General Manager has the right to review or vary any related procedures.

Presented to MANEX: 19/12/12

Policy Adopted by Council:

This is page 100 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Bourke Public Library Patrons consent form Internet Use

I,______(Patrons Name) agree to the conditions of internet use at Bourke Public Library, as stipulated in this document.

Signed: ______

Date: _____/______/______

Witnessed: ______(Name)

Signed: ______

Date: ______/______/______

This is page 101 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Bourke Public Library Parent/Legal Guardian consent form Junior Internet Access Use

I,______Parent/Legal Guardian (please circle)

agree to the conditions of internet use at Bourke Public Library, as stipulated in this document.

Give permission for my son/daughter/other (please circle)

Name______

To use the internet at Bourke Public Library

Signed: ______

Date: _____/______/______

Witnessed: ______(Name)

Signed: ______

Date: ______/______/______

This is page 102 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

SECTION 3 Asset Management PART 3.3 Use of Council Facilities

POLICY NO: 3.3.12 POLICY TITLE: Interlibrary Loans Policy DATE ADOPTED: RESOLUTION NO: SUPERCEDES: PROPOSED REVIEW DATE:

POLICY The Library will request books and print material only by interlibrary Loan. DVD’s, talking books and other audio-visual items will not be requested, except where the patron is vision impaired and requires audio book. The only other exception is language learning material, which may be requested.

There is a limit of four (4) requests for a patron in a single month

INTENT Interlibrary Loans can be obtained as required from other Libraries in Australia, where the item is not available locally and purchasing the item is not feasible.

This policy sets out the conditions and costs of using this service.

COST The Bourke Public Library charges a fee for interlibrary loans (to be determined annually). This charge assists in recovering some of the postage costs. Where the item can be obtained from a non-charging library (a library that does not charge the requesting library), generally public libraries in New South Wales, and some in Victoria and Queensland, this will be the only cost to the patron.

Where the item must be obtained from a fee-charging library, this fee will be passed on to the patron in addition to the local charge. Any charge the library incurs as a direct result of the request, including photocopying fees, will be passed on to the patron. The patron will be informed by the library staff of any costs before proceeding with the Interlibrary Loan request.

If a patron requests an item on Interlibrary Loan and fails to collect the item, there will be a non-collection fee imposed as determined annually.

This is page 103 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

RELATED POLICIES

VARIATIONS

Council retains the right to review, vary or revoke this policy at any time.

The General Manager has the right to review or vary any related procedures.

Presented to MANEX: 19/12/2012

Policy Adopted by Council:

This is page 104 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

BOURKE SHIRE COUNCIL

Activity Reports

Council Meeting, Monday, 21st January 2013

This is page 105 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

ENGINEERING SERVICES DEPARTMENT ACTIVITY REPORT

File No: E7.1 Report: 101/2013 Works Completed Responsible Officer: Scott Parnaby / Works Supervisor

The following information outlines works completed between the 9th November 2012 to the 11th January 2013.

1. NORTH SECTOR – Dennis Tiffen/Team Leader Location Work Carried Out MR 404 Bourke – Hungerford Top grade completed HWY 29 Bogan Bridge Bridge approaches completed RLR 19 Dungarvon Top grade completed RLR 27 Burrawantie Top grade completed RLR 20 Wampra Top grade completed RLR 18 Myroolia Top grade completed HYW 7 North Enngonia- Barringun Fire Breaks completed

2. SOUTH SECTOR – John Reed/Team Leader Location Work Carried Out RLR 42 Dry Bogan Top grade completed RLR 16 River Road Top grade completed MR 405 Bourke - Wanaaring Top grade completed RLR 47 Polygonum Top grade completed RLR 22 Parkdale Road Top grade in progress RLR 28 Janbeth Road Top grade completed MR 68 South Top grade completed RLR 40 Long Meadows Top Grade completed RLR 41 Weir Road Top Grade completed

3. TRANSPORT SECTOR – Jack Weilinga/Team Leader Location Work Carried Out Town Stockpile Cart 7mm Aggregate for patching Cart 10mm Aggregate for patching Cart Mudrock HWY 29 Bogan Bridge Bridge approaches completed Other Moving various plant

4. BITUMEN MAINTENANCE SECTOR – John Bartley/Team Leader Location Work Carried Out Bourke Township Pothole patching Town Streets Repair Gutter edges SH29 Bourke – Brewarrina Pot hole patching Edge patching MR404 Bourke – Hungerford Pothole patching MR 405 Bourke – Wanaaring Pothole patching MR 421 Bourke - Cobar Heavy patching Edge repairs

This is page 106 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

5. PARKS & GARDENS – Terry Rankmore/Team Leader Location Work Carried Out General All parks and gardens regular mowing and maintenance carried out Sporting grounds mowed Sporting grounds facilities cleaned and maintained Public Toilets cleaned and maintained General graffiti removal carried out on Council Facilities Cemetery Assist with graves: 15-25/11/11, 05/12/11 Small Plant Maintenance and service carried out on all ground plant Works Requests Actioned and ongoing 1 Tudor St General maintenance carried out Renshaw Complex General Maintenance carried out Risk Assessments Completed with every job

6. BUILDING SERVICES – Paul Faulkner/Team Leader Location Work Carried Out Work Requests Actioned and ongoing Risk Assessments Completed with every job Villages Louth- erect 2 new signs Enngonia- Measure up toilets at Hall, Enngonia Culverts Fords Bridge- Pull awning off Caravan 95 Medical Complex Kini Health- Installed new air conditioner and moved furniture Council Coolican Oval- fixed locks 58 Oxley Street- Boarded smashed window up and replaced all locked on windows Library- Replace air conditioner Town Services- Replace air conditioner 70 Mertin Street- Replace ceiling in bathroom and Bedroom, fixed skirting around house, fixed en-suite sliding door, clean walls, cleaned air conditioner vents, no more gap corners, fixed front gate, service air conditioner, cleaned gutter’s out, re-screwed laser lights sheets back on Office- Screwed picture onto Engineering wall, replaced and erected new councillors chairs 1 Tudor Street- Replaced air conditioner pads, fixed bleed off Installed generator for Plant 91 smoko room Training Nil Golf Club Boarded up smashed windows Pool Replaced shade structure over little pool Airport De cob web terminal, fixed gate, fix air conditioners Bridge Gumbalie Bridge- Re-screwed planks back down SES Shed Fixed roller door PCYC Re-screwed sheets back onto wall after storm

7. TOWN SERVICES – Troy Hayman, Team Leader from 30/11 to 28/12/2012

Location Work Carried Out

Work Requests Daily Cemetery 2x graves 4/12 Grave 19/12 Rest Areas Weekly cleaning and rubbish removal and cleaning Road side

Staff Training Nil

This is page 107 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

General Erect Christmas banners in main street 30/11 Gravel High Street 30/11 S/D Essential Energy Road closure 2/12 920560 S/D Crane 920561 Take tree’s to tip from storm from stock pile 4/12 Pick up car from Adelaide Street 4/12 Repair sigh’s Glen Street blisters 4/12 Clean wash bay sale yards 5/12 Clean wash bay depot 5/12 Repair concrete footpaths pool 5/12 Poison for reseals town 19/12 Concrete slabs for tables and chairs at new rest area Beemery Bridge 11/12 2x new bins for rest area Beemery Bridge 11/12 Block off cycle way with bollards under bridge North Bourke stop cars 13/12 S/D Sand 920562 17/12 S/D Essential Energy Road closure 18/12 920563 Poison airport fence line and lights 19/12 Street sweeper Beemery Bridge 11/12 Erect new tables rest area Cobar Road 27/12 Poison lanes finish off due to high winds last month 28/12

This is page 108 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

8. WORKSHOP – Neil Driscoll/Plant Foreman Plant No Description Work Carried Out Rego 107 Kubota ZG222 . Replace mower blades 73635C . Repair broken blade bolts and replace blades 109 Toro GM 360 2WD 72SDD . Replace 2way radio 07615C 119 Holland PHT-60 AOL-X Trailer . Repair air leaks M7381 . Adjust brakes 120 7 x 5 Trailer . Adjust wheel bearings V75555 129 Power plant . Service engine . Check electrics 131 AY22KL Caterpillar 12m . 500 hour . High hydraulic oil temp . Replace two missing circle bolts 135 Volvo G940 . 250 hour, Battery faulty, Alternator, replace BD37AJ . 250 hour . Repair steering column strut 137 Volvo G940 . Flashing Light DH91BK . 3000 hour service, transmission and hydraulics not done, they were done when the engine was replaced 138 Toro Mower . Replace 2way radio . Replace blades, adjust belts and repair deck wheels 139 Caterpillar 950h . Fit Anderson plug, air fittings . Notices air cleaner housing melting 14 Isuzu D/Max . 10,000km service . Replace battery 140 Caterpillar 12H . Repair steering column AK24LO . 500 Hour, replace blade slides and side shift cups. . Adjust circle 144 Franna AT 14 . Regas AH13CI . Adjust brakes. Tighten LHR torque rod . Unable to adjust scales 151 Volvo G940 . Circle ram AN89YF . Replace header tank . Re-gas air conditioner, repair flashing lights, replace 2way radio . 8000 hour service, rewire 2way, refill coolant bottle . Replace batteries and leads. Replace grease lines to centre bearings . Replace RH door lock, brake switch, throttle switch, control switch, transmission seal and alternator 156 Ingersoll Rand DD 24 . Check drum vibration 7007 1C 16 Isuzu D/Max . Tighten Bullbar BM22KO . 5000km service, air leak . 35000km service repair roo bar

This is page 109 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

171 Isuzu 1400 FY FVZ . Replace belts BN04EY . Replace auger spline . Replace air-con fan 18 Mazda BT-50 . 5000km service CHP24W 19 Holden Commodore . 10 000km Service

20 Holden Commodore . 5000km Service

204 Hyster . Replace alternator, replace batteries . Service 207 Gravel Cleaner . Replace battery, clean fuel system, check charge rate 216 Hino GH 1J . Replace bushes in paddle YZH349 . Replace water tank . 155 000km service 218 Hino . Install UHF radio

223 Atlas Copco . Clean engine, replace door locks

23 Isuzu D/Max . 5000km service . 5000km service 231 Kohler KR33 Generator . 250 Hour service X22672 232 Home made fuel trailer HT2 . Adjust brakes N92511 237 Holmwood Highgate B-Double . Replace bushes, replace brake linings N77487 water tanker . Repair pump couplings 24 Mazda BT-50 . 30 000km service CEN34F 251 Broons Combination roller . Replace wheel bearing

26 Isuzu 450 . Replace UHF microphone, repair cab lift AQ79AH . Tighten belts, 145 000km service 27 Isuzu 450 . 10 000km service . Rewire tail light assembly . Replace air conditioner hose 29 Mazda BT-50 . 5 000km service CHP24X 290 Portaloo . Replace tyres, repair pump

299 Komatsu WF450T-1 . Clean air conditioner condenser

3 Pajero NSOV45 011422M08 . Engine service and check brake pads AY37WY 30 Mazda BT-50 . Tighten bulbar . 30 000km service 301 Isuzu DMax . 55 000km service BF13WE 305 Mazda . Repair fuel tank leak

This is page 110 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

33 Mazda BT-50 . 50 000km service, replace rear tyres, repair BPV02B LHR tail light 37 Isuzu 500 long . 10 000km service, adjust brakes, replace AJ01DM windscreen 40 Toyota Hilux . 5 000km service BM09FA 404 Isuzu 500 short FRR . 25 000km service

44 Moore Roadtrain Dolly . Replace bushes, repair lights R71381 . Adjust axle track rods 45 Mazda BT-50 . 5 000km service . Remove stone from front disc 47 Moore Tipper . Weld cracks, replace bushes R71368 . Repair wall spacing bar and weld brackets 48 Freightliner CL120 . 10 000km service AZ90ZJ . Seal revolving light to roof, replace top diff arm bushes. Replace LHF brake chamber. Diff lock to be repaired 49 Mazda BT-50 . 30 000km service

544 Multi Pac . Replace window . Replace dip stick 55 Hino FG Prestige . Replace air conditioner belt AU97TV 56 Mazda BT-50 . 10 000km service BZU49B . Replaced drivers side window . 58 Roadwest Trans Sales RWT Tri . Replace hydraulic hoses, replace brake valve, replace brake linings, replace wheel bearing J43704 6 Subaru Forrester . 5 000km service BE66TK . Replace fuse in wipers 60 Freightliner Columbia . Shackle bushes, brake hose AV25YJ . 280 000km service 62 Delta Slacher VHD Gason D15 . Repair tyre, repair pto guards

63 Tandem car trailer . Replace tyres, adjust wheel bearings, repair K38318 lights 65 John Deere . Replace hyd over flow bottle, replace radiator . Replace bolts on roof light 72 John Deere . 250 Hour BCYB 76 Moore Roadtrain Tipper . Weld spring saddle, replace bushes P95814 77 Case 590PCI-1A580 . Replace o rings AY40UT . Replace UHF hand piece, clean air conditioner condensor, replace thermostat 79 Freightliner Columbia . Replace cab air bags, replace air con XZB229 compressor, replace alternator, replace wiper blades, repair passenger window, replace motor driver side window

This is page 111 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

84 Case 580 Super M . Replace 2way radio YGQ913 87 Isuzu 300 NPS . Repair Lights BM44KN . 10 000km service, repair lights . Adjust hand brake, 50 000km service, replace front mudguards, 4wd valves replaced in Dubbo . Replace rear air conditioning fan motor . 40 000km service, repairs to brakes and blinker 88 Colarado . 5 000km service, fit flashing lights

89 Isuzu 300 NPS 300 . 10 000km Service BS52AN 97 Isuzu 900 F3 FTR . 140 000km service YUB437 .

9. Water and Wastewater – Richard Stephens/Team Leader Location Work Carried Out Job Requests Actioned and ongoing Risk Assessments Completed with every job

Hydrants Services Villages Byrock Dig up and fix 50ml poly line Dig up 25ml poly line at hall toilet

Louth Fix aircon at tennis club hall Install all external sewer pipework for toilets and showers and connect to septic tank. Connect water from main to toilets showers and hot water cictern Dig new water service from main to house for Emma Boead Dig up fix 50ml ply bore line

Enngonia Meeting with Bruce Lamont from NSW Office of Water and Anthony Burke at Clara Hart Village regarding water and sewer Fords bridge Fix leaking service at toilets Check pump at tanks Water Dig raw main 4” at showground Dig 40ml poly line North Bourke Fix water leak at depot Dig filter main at 73 Oxley Street Dig 4inch main at 31 Moculta Street Dig 10inch filter main at 9 Wilson Street Dig 50 ml pvc line at vision way Install 50ml duel check valve and meter at womans refuge in mertin st Install new davey pump at airport house Fix 1inch poly line at showground house Dig up 4inch ac main at pool Dig up 6inch pvc filter main at Charles and Oxley Street

This is page 112 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

A number of leaking taps and water meters services replaced or fixed Hydrants flushed A number of low raw water services cleared with SECA machine Sewer Main line blocked at 85 Mitchell Street Sewer choke at 3 Cooma Street Sewer choke at Pre School Sewer choke at 5 Richard Street Sewer choke Cross Roads Tyre Service Main line blocked at 23 Sturt Street Main line blocked at pool Sewer choke at 28 Short Street Main line blocked 7 Oxley Street Replace sewer boundry’s at 7 & 9 Oxley Street A number of sewer choke’s cleared with both SECA machine and plungers Fence and gates installed at Warrawena well Crusher dust spread at Warrawena well Mag Flow meters installed at Warrawena well Second sewer pump installed at Warrwena well Sewer manhole lids replaced. Ongoing Training Nil Maintenance Small plant serviced and cleaned All yards mowed and cleaned

Recommendation: That the Engineering Services Department Activity Reports as presented to Council on Monday, 21st January 2013 be noted.

This is page 113 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

ACTIVITY REPORT FOR THE ENVIRONMENTAL SERVICES & DEVELOPMENT DEPARTMENT

File No: D3.2 Report:201 /2013 Developments Approved Report Author: Carolyn Crain, Environmental Support Officer Responsible Officer: Dwayne Willoughby, Manager Environmental Services

Delegated Consent Type Subject Land Nature of Development Authority or & Consent No. Council Delegated DA 2012/0015 Lot 3, DP 1087293 Construction of a single storey Bowden Drive, North dwelling with detached Bourke double garage, detached colorbond light industrial shed swimming pool and in ground10kl water storage tank and two 10kl above ground water storage tanks & Section 68 OSSMS JRP Panel DA 2012/0012 Proposed Lot 1 in Tree Removal and Construction of Satellite Subdivision of Lot 101, DP Earth Station Facility (NBN Network) 1049207 Peter Bryant Way, North Bourke Delegated CDC Lot 3, Section 13, DP 1082 Extension to Existing Residential Shed 2012/0018 38 Green Street, Bourke

Total value of Approved works for November 2012 =$12,482,900 No. of Development Application Approvals for November 2012 = 2 No. of Complying Development Application Approvals for November 2012= 1

Delegated Consent Type Subject Land Nature of Development Authority or & Consent No. Council Delegated CDC Lot A, DP 325061 Erection of 3 bedroom single 2012/0022 16 Meek Street, Bourke storey dwelling & Carport Delegated CDC Lot 1, DP 347916 Erection of 4 bedroom single storey 2012/0023 16a Meek Street, Bourke dwelling & Carport Delegated DA 2012/0021 Lot 80, DP 753570 Installation of 3 Bedroom Transportable Cedarwood Park, North Dwelling, Semi Detached Garage & Gazebo Bourke Delegated CDC Lot 9, Section 33, DP Erection of Residential Shed 2012/0024 758144 15 Moculta Street, Bourke

Total value of Approved works for December 2012 =$1,057,000.00 No. of Development Application Approvals for December 2012 = 1 No. of Complying Development Application Approvals for December 2012= 3

This is page 114 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

File No: A8.1 Report: 201/2013 Animal Control/Environmental Issues Report Responsible Officer: Dwayne Willoughby, Manager Environmental Services

Bourke Shire Council Holding Facility Dogs Cats Animals in Pound beginning of Month – November 2012 1 0 Seized 6 0 Surrendered 1 0 Dumped 0 0 Total 8 0 Euthanased 0 0 Returned to Owner 0 0 Released from Pound 1 0 Re-housed 0 0 Died in Pound 0 0 Escaped from Pound 0 0 Animals Remaining at End of Month 7 0 Total 8 0 Micro-chip Implantations 1 0 Infringement Notices 0 0 Wandering Stock 0 Stock Rested in Stock Yards 0 Shopping Trolley Impounded 0

Bourke Shire Council Holding Facility Dogs Cats Animals in Pound beginning of Month – December 2012 7 0 Seized 2 0 Surrendered 3 0 Dumped 0 0 Total 12 0 Euthanased 11 0 Returned to Owner 0 0 Released from Pound 0 0 Re-housed 0 0 Died in Pound 0 0 Escaped from Pound 0 0 Animals Remaining at End of Month 1 0 Total 12 0 Micro-chip Implantations 0 0 Infringement Notices 0 0 Wandering Stock 0 Stock Rested in Stock Yards 0 Shopping Trolley Impounded 0

This is page 115 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Orders Address Reason Why Works Required Status Action Taken 70 Oxley St Building is fire 1. Demolish the fire Current Bourke damaged damaged building on the land & remove from the land all demolished building materials or 2. Repair the building or make structural alterations to the building to bring it to an acceptable standard. Attended complaints in regards to dogs causing trouble to the general public Ongoing patrols of the township enforcing the Companion Animal Act Water sampling for the township, villages and Darling river Patrol’s of Councils Reserve’s

File No: S10.2.1 Report: 201/2013 Swimming Pool Report Responsible Officer: John & Tanya Milgate, Pool Managers

Attendance for November 2012 Season Ticket Holders Non- Season Ticket Holders Adults 742 Adults 397 Children (2+) 1447 Children (2+) 1191 Children (<2) 0 Children (<2) 161 Pensioners 40 Pensioners 21 School Groups 2309 Total for Month 6308

Attendance for December 2012 Season Ticket Holders Non- Season Ticket Holders Adults 614 Adults 494 Children (2+) 1105 Children (2+) 1526 Children (<2) 60 Children (<2) 91 Pensioners 22 Pensioners 5 School Groups 1167 Total for Month 5084

Recommendation That Council note the information in the Environmental Services Activity Report as presented to Council on Monday, 21st January 2013.

This is page 116 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

GENERAL MANAGER’S ACTIVITY REPORT

File No: G2.1 Report: 401/2013 “From the GM’s Desk” Responsible Officer: Geoff Wise, General Manager

29th November 2012

At the Ordinary Meeting of Council held on Monday, 26th November 2012, the Audited Financial Reports for 2011/2012 were presented to Council. They demonstrated an ongoing improvement in all financial indicators utilised to benchmark Councils of similar size throughout the State. One very pleasing aspect which also brought a specific mention from the Auditor was the reduction in the percentage of rates and charges which were outstanding as at 30th June 2012. The amount outstanding was 8.2% which is significant drop from the 17.56% at the 30th June 2009 with a significant increase in the availability of funds and investment income which can in turn be utilised for the provision of services for all residents.

Also at this meeting of Council a report noted the fact that a scope of works had been commissioned in relation to repairs that need to be undertaken to the Mertin Street sewer well to ensure that it remains serviceable for a number of years into the future. Council has sufficient reserve funds to undertake these works and look to call tenders early in the New Year.

A reminder to those persons and organisations who are considering nominating someone for one of the Australia Day awards that nominations are open and forms can be collected from Council’s Offices or in the Western Herald. The nomination process is relatively simple but at times requires the collation of a little supporting documentation so it is wise to get this information together early.

The Community Strategic Plan for Bourke Shire Council has identified the construction of a cycle way/walk way between the Wal Mitchell Wharf Precinct and the Back O’ Bourke Exhibition Centre as a priority for the community, not only from a health and fitness point of view but to enable the Darling River to be showcased to both visitors and locals. Funding for 50% of the estimated cost project being $65,000 has been sourced and efforts are being made to secure the other 50%.

A reminder that the Council Offices including the Roads and Maritime Services, Depot and Bourke Public Library will be closed on Friday, 7th December for the Annual Picnic Day which was deferred from an earlier date due to Council work commitments. As always emergencies services are available by ringing Councils after hours number 0419 722 055.

The Promoting Better Practice review team from the Division of Local Government are currently in town looking overall operation of Council. The review is part of a statewide program which started in 2005 and will within the next couple of years have seen visits to all Councils within New South Wales. Following their visit the team will prepare a report that will detail recommendations in relation to changes that can be made or initiatives that can be introduced to assist Council. For the first part of the review, the team were observers at the Council meeting held on Monday, then briefed the Mayor and myself regarding the undertaking of the review. The team will meet with Councillors and staff during their visit.

In this column I have highlighted the introduction of the recycling service for Bourke by Birrang and the benefits to the community and the environment that that service will bring. It is a shame that some people have seen to make the introduction of the service much more difficult than it should be by utilising the

This is page 117 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am recycling bags for the disposal of general garbage and even instances of the recycle bags containing used syringes. I would urge all members of the community to use the service as it is intended and be mindful of the work that needs to be undertaken in sorting the recyclable materials and not treat the service as a supplementary garbage collection

The recent heat wave will bring with it a heighten level of fire danger and I ask residents and landowners to be mindful of this increased risk and take every precaution to prevent an outbreak of fire.

At the moment there is a small rise in the Darling River passing through Bourke and this rise will not only give the weir pool a good flush but in all likelihood negate the need for water restrictions to be considered until after the new year.

Council’s Annual Report which Council is required to produce under section 428 of the Local Government Act is currently being finalised and will be available from this Friday from the Council Offices and will also be placed on the council website www.bourke.nsw.gov.au

Wednesday this week sees the visit by Glen Inglis of the Local Government Independent Review Panel who will meet with Councillors and Council Staff together with other members of the community.

One of the areas being considered by the Panel is the involvement of Councils in the delivery of services in remote communities and the involvement of Councils in an increased range of services.

The terms of reference of the Panel can be reviewed at www.localgovernmentreview.nsw.gov.au and the work being undertaken by the panel is one of a number of initiatives being undertaken in respect of Local Government in New South Wales.

As foreshadowed last week Councillor representatives and Staff attended a meeting of The Local Government Act Taskforce in Dubbo on Tuesday. The Taskforce are looking at the current Act and its ability to meet the needs of all Councils and making recommendations for changes. The meeting in Dubbo was the opportunity for Councils to identify those areas that they would like to see changed and have an input into these proposed changes.

In my role as Local Emergency Management Officer (LEMO) I attended the meeting of the Far West District Emergency Management Committee which was held in Bourke on Tuesday. The meeting brought together all members of the Committee, which includes of a large number of Government Departments and Emergency Service providers who would be called upon to respond in times of an emergency. At times we get a little blasé regarding the preparedness for emergencies and these meetings serve as reminder to increase the level of resources and ensure that plans are developed, documented and trialled.

The Far West District takes in a large area of the state including, the Local Government areas of Bogan, Bourke, Brewarrina, Cobar, Broken Hill, Wentworth and Broken Hill.

Insurance assessors for both the Council and the Pre School have visited Bourke and inspected the damage caused by the recent fire and will be providing reports by the respective insurers. The reports will then provide an indication as to the timeframes required to undertake the necessary works and the period temporary accommodation may be required.

This is page 118 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

The burning of the playground equipment in Central Park was a senseless act of vandalism which will deprive a number of children of fun and entertainment . Council had been preparing plans to provide a fence around the equipment and the possible inclusion of seats and shade areas for parents so that the areas would be safe and very family friendly. The replacement costs have yet to be determined but will be quite significant.

6th December 2012

The Officers from the Division of Local Government have completed their review of Bourke Shire Council as part of the Promoting Better Practice Programme and it is anticipated that the Draft Report and Recommendation should be with Council by the end of January and the Final Report will be with Council by March. Preliminary indications are that no major concerns were indentified, although there will be a number of recommendations made in relation to the way in which Council could improve some of its processes and procedures.

An amber alert continues to be in place in relation to Blue Green algae in the Darling at Bourke and residents are reminded to exercise caution when swimming in or using the water.

At the meeting of Council last week the ongoing issues in relation to the indiscriminate disposal of syringes was raised and the fact that this poses a serious health risk to the community. Council will raise the issue with the Kevin Humphries, Minister for Western NSW, and Minister for Mental Health and Member for Barwon when he visits Bourke later this month.

A quick reminder regarding the nominations for the Bourke Shire Australia Day Awards and in particular to any organisation who may be considering submitting a nomination to do so prior to any Christmas/ New Year Recess.

The Local Rotary Club Hosted their Annual Christmas Party for the Senior Community of Bourke last Saturday and despite the heat around 80 of our senior residents enjoyed a great day. Well done Rotary.

Council’s offices will close from 2.00pm on Monday 24th December 2012 and will re-open on Tuesday, 2nd January 2013. For all emergencies during this period please phone Bourke Shire Council’s emergency number 0419722055

Glen Inglis from the Local Government Independent Review Panel met with Council and a number of other community members to discuss the work of the Panel and in particular the role of Local Government in remote New South Wales. In addition to Bourke, Mr Inglis also visited Walgett and Brewarrina.

Mr. Inglis, who has a long association with rural NSW, say country Councils are being hit hard by declining populations, increasing infrastructure backlogs and pressure to “fill the gaps” as vital services disappear from their communities.

In far Western NSW, the tyranny of distance makes it difficult for Councils to share staff and resources, so amalgamating these Councils is simply not a realistic option Mr. Inglis said. Addressing the challenges of the Far West will require new approaches to governance that effectively combine the capacities of local, state and federal agencies.

Mr. Inglis is leading a project to focus specifically on remote Councils and the unincorporated area of the State, with a view to developing a new “collaborative governance” model.

This is page 119 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

The Panel is considering options for rural, regional and coastal Councils and expects a blend of boundary changes, new regional organizations and shared services may provide the answer.

As many will be aware Local Land Services (LLS) will be the new regional service delivery organisation that will replaced Catchment Management Authorities, Livestock Health and Pest Authorities and incorporate Department of Primary Industry agricultural advisory Services across New South Wales.

A Local Land Reference Panel has been established to develop proposals on several key features of LLS including boundaries, governance structures funding frameworks and core Functions.

The draft set of regional boundaries for the eleven (11) new organizations have been released and public comment is being called for from the public. The map of the proposed areas is available on the website and you can also can lodge your comments on the proposed areas by utilising the NSW Government Have Your Say website which is http://haveyoursay.nsw.gov.au/locallandservices.

Bourke is currently located in what is termed the Rangelands which also includes Broken Hill City, the unincorporated area and the Shires of Cobar and Brewarrina and Central Darling. Submissions close on the Friday, 7th December 2012.

Interesting Facts from the State of the Environment Report

Recycling Stats Efforts are being made throughout the Central West to increase the sustainability of waste management systems through reducing, reusing and recycling waste products. The Central West Regional State of the Environment (RSoE) Report states that 22,583 tonnes of material was recycled throughout the region in 2011- 12. This equals 135 kg of material recycled per person in a year. In Bourke Shire, 138 tonnes were recycled which equals 45 kg per person.

Council Fuel Consumption Environmental sustainability is the conserving of natural resources so that the ecological processes upon which we depend are maintained both now and in the future. Councils across the Central West region have been attempting to reduce their energy usage, however overall fuel consumption by Councils has increased in the past year. Bourke Shire Council reported a slight increase in Council vehicle fuel consumption from 522 Kilolitres in 2010-11 to 588 Kilolitres in 2011-12. This increase is lower than the regional average.

To view a copy of the latest RSoE Report visit Council office, website http://www.bourke.nsw.gov.au/planning- and-environment/state-of-the-environment-report-soe or at Bourke Public Library

It was great to receive the positive feedback regarding the effort put in by the Council staff in cleaning up the Town following the storm that passed through last Tuesday and just how quickly the staff reacted. I would also like to join with the community in thanking the staff and also the other agencies who also acted very quickly to ensure that homes were made safe, utilities restored and debris cleared away.

The opening of the Beemery Bridge is scheduled for the 20th December 2012 with the bridge to be open for the holiday period. Council staff have been responsible for the construction of the approaches to the bridge which has been a significant project in itself.

On Tuesday Bourke Shire Council hosted a meeting of the Orana Risk Management Group which brought together staff from across the western region. In addition to Council staff the meeting was also attended by

This is page 120 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am representatives of Statewide who are the underwriters of the majority of all New South Wales Council’s insurances. The meeting provides an opportunity for those involved in the implementation of risk management strategies and other aspects of Work Health and Safety Legislation to both share experiences and more importantly be aware of issues that are impacting on Local Government.

13th December 2012

New smoke-free reforms in outdoor public places come into effect early next year. Amendments have been made to the Smoke-free Environment Act 2000 to make the following settings smoke-free from the 7th January 2013: -In public playgrounds within 10 metres of children’s play equipment -In open areas of public swimming pools -In major sporting facilities and at public sports grounds -At public transport stops and stations -Within 4 metres of the pedestrian access point to a public building

Bourke Shire Council has already implemented smoke-free areas in two of the above settings, banning smoking at the Local Public Swimming Pool within the perimeter of the pool grounds and within 10 metres of children’s play equipment in public playgrounds. A statewide community education campaign will be carried out prior to the commencement of the new smoke-free laws to ensure a high level of awareness and compliance by the general public and business community.

For more information please contact the tobacco information line on 1800 357 412 or visit the NSW health website: www.health.nsw.gov.au

On Saturday, the Bourke Library will be holding an official launch of its e-book collection, which will include the drawing the winner of an e-book reader donated by Bourke post Office. The addition of an e-book collection will complement the vast variety of other material at the library including children’s books magazines DVD and local history publications.

The launch will take place at 11.00am and will be preceded by a morning tea at 10.00am. If you have not visited the library for a while this is the perfect opportunity, you will be impressed with what the library has to offer. Membership and borrowing facilities are free and the library has internet facilities available.

Member for Barwon, Kevin Humphries was in town earlier in the week and took the opportunity to meet with Councillors and staff of Bourke Shire to discuss a number of issues impacting on Council and the community of Bourke. Amongst the issues raised with Mr. Humphries were the problems being caused by the indiscriminate disposal of needles/syringes, the possibility of the re-establishment of air services to the Western Areas, the establishment of the Local Land Services and the reviews relating to a number of aspects of Local Government within New South Wales that are currently in progress and any potential impact on Bourke Shire.

Mr Humphries also met with representatives of local irrigators on Tuesday night in relation to water issues.

Whilst in town Mr. Humphries also had the pleasant duty to present a $10,000.00 cheque funded through the Community War Memorial Fund to Victor Bartley President of the Local RSL Sub Branch to assist with the funding of the improvements to the cenotaph precinct.

Mr. Humphries also presented Michael McDowell, Branch Manager, Bourke/Brewarrina Office, Centacare Wilcannia Forbes with a cheque from the Department of Fair Trading the Financial Counselling Services Program totalling $65,796.00 to assist in the provision of a small loans at no interest to members of the community on low incomes. Mr. Humphries also presented Cr Jack Bennett with a Carer’s Award. Mr. Humphries will be back in Bourke next Thursday when he officially opens the Beemery Bridge. The bridge was a Roads and Maritime Services

This is page 121 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am project with Council staff undertaking the road works involved in the bridge approaches and the high standard of work by Council staff has drawn considerable favourable comment from the project supervisors. The opening is schedules for 11.00 followed by a luncheon back in Bourke at around 12.00pm.

A reminder that nomination are being taken for the 2013 Australia Day Awards and they will close on the 4th January 2013 to allow judging to take place. Nominations are available by contacting the Council Offices or by detailing your nominee in a letter and submitting to Council.

Whilst on the subject of Australia Day it has been announced that the Australia Day Ambassador for Bourke in 2013 will be Mary-Ruth Mendel a Speech Pathologist with a private practice in Sydney, specializing in literacy and language learning difficulties and has an international client base. Mary-Ruth Mendel has been an Australia Day Ambassador since 2009.

A reminder that Council’s offices, the Roads & Maritime Services Office and Library will be closed from 2.00pm on Monday, 24th December 2012 and will reopen on Wednesday, 2nd January 2012. Details of all alterations to Council facilities over the Christmas New year period were published in last week’s Western Herald and will be again published next week. It would be handy to cut the advertisement out for ready reference as it details changes to garbage collection times and will also have emergency contact numbers. Council on call number is 0419722055.

Next week sees the Markets and twilight shopping in Bourke on Wednesday, 19th and it will be the perfect opportunity to purchase those last minute gifts as well as supporting local businesses and organisations.

There have been a number of bushfire fires within the district and the response by the Members of the Rural Fire Services in bringing these fires under control has been excellent. While the overarching body is a professional organisation, the people on the ground are volunteers who give generously of their time quite often under dangerous conditions and their ongoing efforts are appreciated by all members of the community.

Bourke Shire Councillors, Mayor Andrew Lewis, Deputy Mayor Barry Holman and Cr Bob Stutsel were participants in Movember and whilst happy to grow a mo for a good cause have each decided that it was not a permanent thing and are now once again clean shaven. Congratulations to all men who took part in this very worthy fundraising initiative.

2013 will be significant year for Local Government within New South Wales with a number of the reviews which are currently being undertaken expected to be finalised. To ensure that all Bourke Shire Councillors and senior staff are aware of the terms of reference of the reviews and are able to have a constructive input into the reviews Council will be holding a workshop to develop a better understandings of the review process and to receive reports from delegates who have attended regional seminars.

As the festive season approaches I would urge all persons who intend to travel during the period to drive carefully and take the required rest breaks. Please ensure that you have your vehicle checked prior to embarking on long trips.

Recommendation: That Council note the information in the General Manager’s Activity Report as presented to the Ordinary Meeting of Council held on Monday, 21st January 2013.

This is page 122 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

CORPORATE SERVICES DEPARTMENT ACTIVITY REPORT

File No: L4.1 Report: 401/2013 Library Report Responsible Officer: Leonie Brown, Manager of Corporate Services

The following items for the month December 2012 are presented for your information:

1. Circulation statistics for December 2012:

Audio Visual 159 Adult Fiction 285 Non-Fiction 73 Junior Fiction 149 Magazines 39 Interlibrary Loans 3 Ebooks 8 Total 716

During the same period in 2011, the figures were as follows:

Audio Visual 229 Adult Fiction 423 Non-Fiction 160 Junior Fiction 280 Magazines 60 Interlibrary Loans 2 Total 1154

2. There were a total of 11 new memberships: 7 adults, 0 temporary borrowers, 3 Juniors and 1 organisation. The internet/wordprocessing facilities were used 78 times. This compares to the previous year’s figures of 15 new memberships in December 2011, with 9 adults, 4 children and 2 temporary borrowers joining.

3. We have had 15 children sign up for the Summer Reading Club. It will run over the School Holiday period beginning end of December 2012 through to February 2013.

4. Our statistics are low this month due to many people either leaving town or going on holidays as well as the Library being closed for the Christmas break.

5. Early December 2012 saw the launch of our Ebooks. Customers had to come into the Library to obtain a password and go into the draw for a Ebook Reader, kindly donated by Helen Keane of the Bourke Post Office. The password enables the customer to log on to our Ebook Catalogue via our website. Congratulations to Pat Mann in being the winner.

If there are any questions about these items, or any library issues, please do not hesitate to contact the library.

Recommendation That Council note the information in the Corporate Services Department Activity Report as presented to Council on Monday, 21st January 2013.

This is page 123 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

TOURISM AND DEVELOPMENT MANAGER’S ACTIVITY REPORT

File No: T4.3 Report: BOBEC and VIC November and December 2012 Activity update Responsible Officer: Phil Johnston, Manager Tourism and Development

During the months of November and December numbers to the visitor information centre were 930 people and 347 people respectively. As in the past in December the visitors centre closed on the weekends and reduced opening hours to 4pm. Numbers to the Exhibition Centre will be updated for the February meeting.

Overall almost 27,000 visitors came through the visitor’s centre which is good result even though the early months were much quieter than normal.

PV Jandra numbers remained strong throughout the year with a total of 7257 people visiting for the year. While down on the previous year numbers were still pleasing as the major flooding that occurred early in the season was very disruptive along with additional disruption in August.

Graph below showing the number of visitors per month to the Tourist Centre

6000

5000

4000

3000 2011

2000 2012

1000

Table showing number of visitors to the Tourist Centre by month

2011 2012 January 448 February 157 March 810 570 April 2507 2044 May 2656 2891 June 2952 3216 July 4362 4643 August 4187 4162 September 4295 5074 October 2674 3067 November 1012 930 December 386 347

This is page 124 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

Table showing visitation on board the PV Jandra Month 2009 2010 2011 2012 January Not Cruising Not Cruising Not Cruising Not Cruising February Not Cruising 25 Not Cruising Not Cruising

March Not Cruising 213 Not Cruising Not Cruising

April Not Cruising Not Cruising 1008 519

May Not Cruising 1325 932 1035

June 949 1459 1241 1003

July 1532 1578 1386 1238

August 1174 1165 1186 640 September 1212 1429 1411 1459 October 788 188 1085 760 November 233 Not Cruising Not Cruising 423 December 42 Not Cruising Not Cruising 180 Total 5930 7382 8249 7257

During the warmer months work continues on maintenance along with staff taking their usual break. Upkeep of the grounds during the warm weather is ongoing and the new display in building two has been completed. Major work to complete over the coming month includes the oiling of decks, cleaning underneath the sails, placing additional security at the site shed and some painting.

Work on the Jandra dry dock has now begun in readiness for the Jandra inspection to be undertaken in March. By the end of January we would expect that the Jandra is sitting inside the dry dock so that work can commence on cleaning the underneath of the boat, repainting the sides and ensuring that the paddles are sea worthy. Some minor works will also be undertaken to the gangway and we a planning to beautify the area around where the Jandra docks to make the whole are appealing to visitors. This will include the installation of seating, a grassed area and signage.

In December the Kidman Way committee held a successful AGM in Bourke giving us the opportunity to show those that had not visited around the town and to also start organising this years visits to the travel shows.

An excellent opening night for the Toorale Exhibition was held during November and visitor feedback for the Exhibition Centre continues to be positive.

Tourism workshops in both Marketing and Digital strategies for tourism businesses will be held on the 22nd January with further workshops again planned for later in the year.

Strong telephone queries and a solid start to 2013 in encouraging and with the planned building commencing in Bourke on housing and the NBN ground station motels and eateries will be again kept busy during the winter months.

Recommendation That Council note the information in the Tourism and Development Manager’s Activity Report as presented to Council on Monday the 21st January 2013.

Phil Johnston Manager of Tourism & Development

This is page 125 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

BOURKE SHIRE COUNCIL

REPORTS TO CLOSED SESSION OF COUNCIL

This is page 126 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am

CLOSED SESSION OF COUNCIL

File No: C2.3.1 Report: 1101/2013 CONFIDENTIAL - Australia Day Nominations Responsible Officer: Ross Earl - General Manager

Recommendation: That the consideration of the report regarding the Australia Day Nominations be held in Closed Session under Section 10A (2) (a) of the Local Government Act, 1993 personnel matter concerning particular individuals (other than councillors).

File No: A11.2.21 Report: 1102/2013 CONFIDENTIAL - Bourke Pre School Update on Future and Construction of New Facility Responsible Officer: Ross Earl, General Manager

Recommendation: That the consideration of the report regarding the future development of the Bourke Pre School and construction of new facility be held in a closed session of Council. This recommendation is made in accordance with the Local Government Act 1993- Section 10(A) part 2c - Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

File No: A11.2.19 Report: 1103 /2013 CONFIDENTIAL - Mertin Street Sewerage Well – Preparation of Tender Documentation Responsible Officer: Peter Brown, Manager of Works

Recommendation: That In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10(A)(2)(d)(i) – commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it:

This is page 127 of 127 of the business paper for the Ordinary Meeting of Council to be held on Monday, 21st January 2013 in the Council Chambers at 9.00am