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Agenda of Extraordinary Council Meeting

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Agenda of Extraordinary Council Meeting AGENDA Extraordinary Council Meeting Thursday, 13 May 2021 I hereby give notice that an Extraordinary Meeting of Murray River Council will be held on: Date: Thursday, 13 May 2021 Time: 11:00 am Location: Council Chambers Moama Administration Office 52 Perricoota Road, Moama Terry Dodds Chief Executive Officer MURRAY RIVER COUNCIL Extraordinary Council Meeting Agenda 13 May 2021 Order Of Business 1 OPENING MEETING ............................................................................................................. 4 2 ACKNOWLEDGEMENT OF COUNTRY ................................................................................ 4 3 APOLOGIES & APPLICATIONS FOR A LEAVE OF ABSENCE .......................................... 4 4 DISCLOSURES OF INTERESTS .......................................................................................... 4 5 REPORTS TO COUNCIL ...................................................................................................... 4 5.1 Chief Executive Officers Report and Supplementary Matters ................................. 5 5.1.1 Referendum Question to be agreed upon for 2021 Election on removal of Wards within Murray River Council .................................................................... 5 5.2 Director Shared Services Report and Supplementary Matters ................................ 7 5.2.1 Four Year Delivery Program, 2021/2022 Operational Plan & Budget; and 2021/22 to 2030/31 Long Term Financial Plan .................................................. 7 5.2.2 2021/22 Revenue Policy .................................................................................. 44 5.2.3 Murray River Energy Review Report ............................................................... 49 5.3 Director Operations and Major Projects Report and Supplementary Matters ...... 51 Nil 5.4 Director Planning and Environment Report and Supplementary Matters ............ 51 Nil 5.5 Director Customer and Community Services Report and Supplementary Matters ....................................................................................................................... 51 5.6 Correspondence Report ........................................................................................... 51 Nil 5.7 Sundry Delegates Report ......................................................................................... 51 Nil 6 BIRTHS AND CONDOLENCES .......................................................................................... 51 7 CLOSE OF MEETING ......................................................................................................... 51 Page 3 MURRAY RIVER COUNCIL Extraordinary Council Meeting Agenda 13 May 2021 1 OPENING MEETING 2 ACKNOWLEDGEMENT OF COUNTRY 3 APOLOGIES & APPLICATIONS FOR A LEAVE OF ABSENCE 4 DISCLOSURES OF INTERESTS 5 REPORTS TO COUNCIL Page 4 MURRAY RIVER COUNCIL Extraordinary Council Meeting Agenda 13 May 2021 5.1 CHIEF EXECUTIVE OFFICERS REPORT AND SUPPLEMENTARY MATTERS 5.1.1 REFERENDUM QUESTION TO BE AGREED UPON FOR 2021 ELECTION ON REMOVAL OF WARDS WITHIN MURRAY RIVER COUNCIL File Number: - Author: Lindy Leyonhjelm, Executive Assistant Authoriser: Terry Dodds, Chief Executive Officer RECOMMENDATION That Council agree to the wording for Yes/No referendum questions for the 2021 Elections in September in regard to the removal of Wards within Murray River Council. BACKGROUND At the 24 September 2019 Ordinary Council Meeting, Councillors resolved the following: That Murray River Council makes a submission to the NSW Electoral Commission to eliminate ward boundaries and become an undivided Local Government Area for the Local Government Election 2020 by the closing date of 9 December 2019. NSW Electoral Commission have confirmed that they have received the submission and require a Yes/No referendum question/s to be included in the September 2021 no later than 30 June 2021. DISCUSSION Some suggested questions that can be put forward is: 1. Do you wish to remove the three wards currently in place (Moama, Greater Wakool & Greater Murray) within Murray River Council to become an undivided Local Government Area? 2. Currently there are three wards within Murray River Council, would you like to see it become an undivided Local Government area and remove these wards? 3. Murray River Council operates under three wards currently, would you like to see these removed to become an undivided Local Government Area? STRATEGIC IMPLICATIONS 5 - Strategic Theme 5: Leadership and Governance 5.3 - Communication and collaboration identifies and meets community needs 5.3.1 - Council clearly identifies and promotes simple, effective communication, consultation and participation for community BUDGETARY IMPLICATIONS Type here POLICY IMPLICATIONS Nil. Item 5.1.1 - Chief Executive Officer - 13 May 2021 Page 5 MURRAY RIVER COUNCIL Extraordinary Council Meeting Agenda 13 May 2021 LEGISLATIVE IMPLICATIONS RISK ANALYSIS • What can happen? Type here • How can it happen? Type here • What are the consequences of the event happening? Type here • What is the likelihood of the event happening? Type here • Adequacy of existing controls? Type here • Treatment options to mitigate the risk? Type here CONCLUSION Type here ATTACHMENTS Nil Item 5.1.1 - Chief Executive Officer - 13 May 2021 Page 6 MURRAY RIVER COUNCIL Extraordinary Council Meeting Agenda 13 May 2021 5.2 DIRECTOR SHARED SERVICES REPORT AND SUPPLEMENTARY MATTERS 5.2.1 FOUR YEAR DELIVERY PROGRAM, 2021/2022 OPERATIONAL PLAN & BUDGET; AND 2021/22 TO 2030/31 LONG TERM FINANCIAL PLAN File Number: - Author: Kris Kershaw, Assistant Manager Finance Authoriser: Terry Dodds, Chief Executive Officer RECOMMENDATION That the Council: 1. Consider the four (4) public submissions to the 2021/2022 Operational Plan & Budget. 2. Adopts the Draft Four Year Delivery Program, 2021/22 Operational Plan & Budget and 2021/22 to 2030/31 Long Term Financial Plan after consideration has been given to the public submissions received to the 2021/2022 Operational Plan & Budget. 3. Place the Draft Four Year Delivery Program, 2021/22 Operational Plan & Budget and 2021/22 to 2030/31 Long Term Financial Plan on public exhibition for a period of 28 days. BACKGROUND As part of the Integrated Planning and Reporting Framework (IP&R), Council is required to draft and present the Four-Year Delivery Program, the 2021/22 Operational Plan & Budget and the 2021/22 to 2030/31 Long-Term Financial Plan. The budget process has resulted in a revised Four-Year Delivery Program whereby goals and strategies have been reviewed and updated to reflect Council’s current operational requirements. The review has been completed in the context of Council’s Community Strategic Plan (CSP). The Operational Plan & Budget outlines how Council will fund and resource the goals and strategies for 2021/22 financial year. This plan not only provides financial information, but also provides actions against the goals and strategies for 2021/22 and how Council will achieve them. The Operational Plan also provides analysis of certain financial ratios back against local government industry benchmarks. The Long-Term Financial Plan has been compiled to show how Council will operate financially over the next ten years. The plan outlines the assumptions behind the financial data and presents an income statement, balance sheet and cashflow analysis. The Long-Term Financial Plan also provides sensitive analysis on how a proposed change or situation impacts Council’s budget over the long term, based on specified assumptions. DISCUSSION The 2021/22 Operational Plan & Budget shows an Operating Surplus of $9,278,297, but an overall draft deficit of ($839,514) once capital expenditure, reserve movements, loan borrowings and other movements are factored in. The Four-Year Delivery Program, the 2021/22 Operational Plan & Budget and the 2021/22 to 2030/31 Long-Term Financial Plan will be presented to Council at the workshop on the 10 May 2021. Budget Deficit Explained The budget has been cut down from the initial start point of ($10.2 million) deficit down to the proposed ($839,514). The original start point was based on all proposed capital works been included, including the “must do” and “nice-have” projects. This start point highlights an overall revenue Item 5.2.1 Page 7 MURRAY RIVER COUNCIL Extraordinary Council Meeting Agenda 13 May 2021 shortfall that Council is faced with and hence the reason why Council is currently working through a service review program. The proposed 2021/22 year budget is one that is considered a holding budget, and this is until such time that the current service review work, including asset management plans, are completed and received by Council. It is expected that the 2nd quarter budget review (July to December period) will encompass the service review outcomes, and this will then be built into the 2022/23 budget onwards. Revenue streams continue to be squeezed with interest rates on investments been budgeted around 0.40% and rate pegging only increasing by 2.00% for the 2021/22 year. The question around future grant funding opportunities is also an unknown factor. Council staff will always pursue grant funding opportunities. To put this into context, employee salaries under the Local Government State Award 2020 increase by 2.00%, CPI or (Consumer Price Index) has been budgeted as 2.00% on materials and contracts, however Council’s workers compensation premium has been budgeted to increase by 9.55% and all other insurances to increase by 10.00% (estimated). To provide some explanation around
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