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DRAFT M I N U T E S of the ORDINARY MEETING of The PARISH COUNCIL held at THE COASTAL ZONE, DOWNDERRY, at 7.30pm on Thursday, 11th February 2016.

PRESENT: Parish Cllrs. Mr. D. T. Parry (Chair), Ward Ms. H. M. Brockbank, Downderry Ward J.P. Candy, Seaton Ward* Mrs. B. M. Lloyd, Downderry Ward S. J. Parry, Seaton Ward Mrs. A. Robinson, Hessenford Ward Mrs. A. Thorpe, Hessenford Ward * Also Councillor, Trelawny Division Tim Pullin (Parish Clerk)

1. DECLARATION OF INTERESTS & REQUESTS FOR DISPENSATIONS TO SPEAK ON ITEMS ON THE AGENDA: 1.1. To receive declarations of interest from councillors on items on the agenda 1.1.1. Cllr. Ms. H. M. Brockbank declared a non-pecuniary interest in item 7.2.1. (PA16/00808 Land North East of Keveral Gardens, Seaton), for personal reasons relating to the applicant.

1.2. To receive requests for dispensations for disclosable pecuniary interests (if any) No requests were made.

1.3. To grant any requests for dispensations as appropriate None were made.

2. 10 MINUTE PUBLIC PARTICIPATION PERIOD for public comment on the items below: The applicant for PA16/00808 (Land North East of Keveral Gardens, Seaton), agenda item 7.2.1., spoke in favour of the application stating that the design for the dwelling had been reduced in size since the previous application and that the reason for the build was to enable him to remain living in the village. A second member of the public made comments regarding this application stating that a request for a condition that a geological survey be required should not be included in the Parish Council’s response to the planning officer, as this had not been asked of other developments in the immediate area. Cllr. S. J. Parry asked the applicant for details of the proposed retaining wall to the west of the site and was assured that the proposed wall was to be of an engineered design suitable for the purpose. There being no other members of the public wishing to address the Meeting the Chair closed the public participation period.

3. TO ACCEPT APOLOGIES FOR ABSENCE: 3.1. The following apologies for absence had been given:- Cllr. D. E. Foote: Community event involvement and birthday Cllr. D. R. Humphreys: Family commitments Cllr. Mrs. A. Ratsey: Work commitments Cllr. Ms. M. E. Temlett: Work commitments It was proposed by C. Cllr. J. P. Candy; seconded by Cllr. Mrs. A. Robinson and AGREED unanimouslyFROM by the Meeting THE to accept the apologiesPARISH for absence. WEBSITE Cllr. Ms. H. M. Brockbank stated that she would need to leave the meeting at 20.30 hrs because of a family commitment.

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ORDINARY MEETING OF 11 th February 2016 (Continued)

4. MINUTES: 4.1. Minutes of the Ordinary Meeting of 14th January 2016 It was proposed by Cllr. Mrs. B. M. Lloyd; seconded by Cllr. Mrs. A. Robinson and AGREED by the Meeting to accept the minutes as a correct record. (One abstention).

5. REPORTS ON MATTERS ARISING FROM THE MINUTES: Cllr. H. M. Brockbank referred to item 6 of the minutes of the 28 th January 2016 Extraordinary Meeting and asked if the Downderry & Seaton Boat Owners Association had been contacted regarding the possibility of that organisation taking on devolved responsibility for the Downderry Beach, slipway, hitching rail and boat licensing. The Clerk stated that no contact had been made. It was suggested that Mr. Mike Hill (Downderry Beach Master) be contacted on this matter. Action by: Clerk 6. POLICE MATTERS: 6.1. The Clerk drew the attention of members to new guidelines regarding police attendance at parish council meetings that had been received from Superintendent Jim Pearce (West Cornwall Commander) on 28 th January 2016. In future it was probable that there would be police representation at only one meeting per year, unless attendance was requested to discuss a specific local issue. A police liaison group would be set up and meetings, at which representatives of parish councils could attend, would take place at six weekly intervals. C. Cllr. J. P. Candy remarked that there was frequent attendance by a police representative at other parish council meetings in his Division.

7. PLANNING: 7.1. PLANNING APPLICATIONS: 7.1.1. PA16/00808 Mr. Neil Stares LAND NORTH EAST OF KEVERAL GARDENS, SEATON Construction of two bedroom Dormer Dwelling (Case Officer – Jonathan Luker) Cllr. Ms. H. M. Brockbank left the meeting. After discussion Cllr. Mrs. B. M. Lloyd proposed support of the application, subject to the planning officer being satisfied that the design of the new retaining wall to the west of the site was fit for purpose; this was seconded by Cllr. S. J. Parry and agreed by the Meeting (one abstention). Cllr. Ms. H. M. Brockbank rejoined the meeting.

7.2. PLANNING APPLICATIONS RECEIVED AFTER PUBLICATION OF THE AGENDA: None had been received.

7.3. PLANNING APPEALS: No planning appeals had been received.

7.4. PLANNING DECISIONS: 7.4.1. 26.01.2016 PA15/11466 WITHDRAWN Applicant: Mr G Hoskin Location: St Winnolls Farm St Winnolls Cornwall PL11 3DX Proposal: Change of use of an agricultural building to a potato cold store and machinery store

7.4.2. 03.02.2016 PA15/05982 APPROVED Applicant: Mr John Steward Location: Land South Of Alta Vista Hessenford Road Seaton Cornwall PL11 3JL Proposal: Construction of two three bedroom houses

7.5. PLANNING CORRESPONDENCE: None had been received. FROM THE PARISH WEBSITE 7.6. MATTERS RAISED BY MEMBERS: No matters were raised.

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ORDINARY MEETING OF 11 th February 2016 (Continued)

8. FINANCE: 8.1. Income & Expenditure. 8.1.1. INCOME: DECEMBER 2015 & JANUARY 2016 Barclays Bank Interest 66.56 Lloyds Bank Fixed Term Deposit Interest 650.48 Mr. J. P. Candy: Axe Field Rent 2015/16 200.00 December 2015 & January 2016 INCOME TOTALS Total £ 917.04

8.1.2. EXPENDITURE: DECEMBER 2015 & JANUARY 2016 VAT £ Nett £ TOTAL £ Cormac Solutions – Seaton Outdoor Gym Safety Inspections (Oct-Dec 2015) 7.20 36.00 43.20 CORY Environmental – Security Shredding Sacks Service 4.40 22.00 26.40 – Clerk’s Salary October 2015 0.00 1,518.86 1,518.86 Cornwall Council – Clerk’s Salary November 2015 0.00 1,518.86 1,518.86 Mark Gibbons – Deviock Neighbourhood Plan - Survey Monkey Work 0.00 156.00 156.00 British Gas – Downderry Public Toilets Electric Supply (9thOct – 23 rd Dec 2015) 1.35 27.09 28.44 Cornwall Council – Clerk’s Salary – Aug 2015 0.00 1,493.86 1,493.86 K. Johnson – PROW & Small Works 2015 – Final Invoice 0.00 500.00 500.00 John Grimes Partnership (Inv. 17898) – Rocknose Footpath Meeting 14/10/15 55.00 275.00 330.00 BT PLC – Nut Tree Newsletter Production (Oct. Nov & Dec.2015) Cornwall 0.00 343.35 343.35 Council British Gas (Inv. 978064481) Downderry Public Toilets – 24 th Dec 2015 – 7th Jan 0.26 5.39 5.65 2016 South West Water (Inv 6036 666893) Seaton Public Toilets – 10/10/15 – 15/01/16 0.00 952.83 952.83 South West Water (Inv 6036 819981) Downderry Public Toilets – 10/10/15 – 0.00 194.20 194.20 19/01/16 Cornwall Council – Clerk’s Salary – Admin charges (Jan – Dec 2015): 12 x £5 = 12.00 60.00 72.00 £60 Direct Debit Payments: BT Group PLC – Office Phone & Broadband to 20 th Jan 2015 32.80 164.03 196.83 Standing Order Payments: MR. J. BIRD – December 2015 Cleansing Contract Payment (Downderry & Seaton) 0.00 448.00 448.00 MR. J. BIRD – January 2016 Cleansing Contract Payment (Downderry & Seaton) 0.00 448.00 448.00 DECEMBER 2015 & JANUARY 2016 EXPENDITURE TOTALS £ 113.01 8,163.47 8,276.48

Ratification of this expenditure was proposed by Cllr. Mrs. A. Robinson , seconded by Cllr. S. J. Parry and approved unanimously by the Meeting.

8.2. BANK STATEMENTS & BANK ACCOUNT / INTEREST MANAGEMENT: Date Account Balance £ 29 Jan 16 Barclays Community 1,000.00 29 Jan 16 Barclays Business Saver 22,691.13 Interest 07/10/15 – 06/12/15: £2.73 29 Jan 16 Barclays Base Rate Reward 70,835.19 Interest December 2015 & January 2016 = £63.83 15 Dec 15 Lloyds TSB Fixed Term 65,344.32 Matures on 14 th March 2016 Deposit Interest at 0.57% = £92.86

8.3. LETTERS OF THANKS: None had been received.

8.4. REQUESTS FOR FUNDING: None had been received.

8.5. FINANCIAL CORRESPONDENCE: The FROMClerk reported that the THE date for the Annual PARISH Internal Audit has been WEBSITE set for 20 th April 2016.

8.6. FINANCIAL BUSINESS RECEIVED AFTER THE PUBLICATION OF THE AGENDA: None had been received.

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ORDINARY MEETING OF 11 th February 2016 (Continued)

8.7. ACCOUNTS TO BE PAID:

VAT £ Nett £ TOTAL £ Cornwall Air Ambulance – Agreed Grant 0.00 50.00 50.00 Cormac Solutions Ltd. – Seaton Outdoor Gym Safety Checks Jan – Mar 2016 7.20 36.00 43.20 TOTAL: £ 7.20 86.00 93.20 It was proposed by Cllr. Mrs. A. Robinson; seconded by the Cllr. Mrs. A. Thorpe and RESOLVED by the Meeting to ratify the above expenditure.

9. HIGHWAY MATTERS: 9.1. TRAFFIC & PARKING ISSUES: Downderry, Seaton & Hessenford 9.1.1. To consider highway safety measures at the Rocknose Corner on the B3247 Various suggestions were made including red road markings to denote a pedestrian route; an actual pavement and traffic lights. Cllr. S. J. Parry informed members that a temporary traffic light system was likely to be installed in the near future in order to control traffic while repairs following a land slip were carried out. This use of traffic lights could provide an indication as to whether they would prove appropriate on a permanent basis. The Parish Council should review possible improvements to highway safety at the location after the temporary traffic lights had been used. The Clerk alerted members to a potential road safety danger of the steep hillside drop, adjacent to the south side of the B3247 opposite “Far Horizon”. It was suggested that the installation of bollards could help to prevent vehicles driving too close to the edge. The Clerk was instructed to contact Mr. Adrian Drake (Cornwall Council Highways Manager) on these matters. Action by: Clerk

9.1.2. To consider issues raised in email from Mr. R. Holman (8 th Feb 2016) concerning road flooding and speeding traffic at Narkurs The issues raised in Mr. Holman’s email were discussed. The Chair stated that some of the road drains at Narkurs had been installed by local residents and that Cornwall Council was probably unaware of them. C. Cllr. J. P. Candy suggested that the rainfall on the night in question had been exceptional. The CORMAC team responsible for dealing with flooding had been overwhelmed with requests at that time. Although drains serving minor roads were only inspected once a year, blocked drains would be dealt with at any time, but CORMAC needed to be informed in order for action to take place. With regard to the report of speeding traffic, this should be reported to the police when it occurs. The Chair agreed to contact Mr. Holman to discuss the situation and the Clerk was asked to write a letter to him outlining what had been discussed. Cllr. Ms. H. M. Brockbank agreed to be the Downderry Ward member with particular responsibility for issues relating to Narkurs. Cllr. S. J. Parry reported that road drains on the B3247 both south and north of Keveral Mill, had not yet been cleared.

9.2. PUBLIC TRANSPORT ISSUES Cllr. Ms. H. M. Brockbank requested information on local bus services during the imminent two week road closure of the B3247 through Downderry. C. Cllr. Candy informed the meeting of the changes to bus services during this period.

Cllr. Ms. H. M. Brockbank left the meeting at 20.29 hrs.

9.3. TO AWARD THE PROW & SMALL WORKS CONTRACT FOR 2016: The Clerk informed members that the present contractor Mr. Oak Johnson had submitted a quotation for the 2016 PROW & Small Works contracts. The price for the PROW work remained the same as for the previous three years and the price for the Small Works contract was increased by £50.00 to reflect the extra work that had been added to the contract. After discussion Cllr. Mrs. A. Robinson proposed that Mr. Oak FROMJohnson be awarded theTHE 2016 PROW PARISH& Small Works contracts; thisWEBSITE was seconded by Cllr. S. J. Parry and agreed unanimously by the Meeting.

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ORDINARY MEETING OF 11 th February 2016 (Continued)

10. CURRENT / ONGOING BUSINESS: - 10.1. AFFORDABLE HOUSING: No report was made.

10.2. NEIGHBOURHOOD PLAN - Update: Cllr. Mrs. B. M. Lloyd informed members that although progress appeared to be slow, policies on various elements were being drawn up and these would be checked over the next couple of weeks.

10.3. DOWNDERRY POST OFFICE: To consider the scheduled closure in April 2016 and community support for continued provision. The Clerk reported that the Downderry Postmaster had now withdrawn his resignation, further to a recent meeting of the Downderry & Seaton Association. The Chair informed members that there had been public support for continued Post Office provision at that meeting but wondered how the Parish Council could be involved in the solution. Cllr. Mrs. B. M. Lloyd suggested that it was really outside the remit of the Parish Council and that the Council would not be able to provide direct financial support to businesses. An independent fund was being set up by the Downderry & Seaton Association. Cllr. Mrs. A. Thorpe expressed concern regarding direct involvement by the Parish Council.

10.4. PARISH GREEN AREAS AND SIGNAGE: Cllr. Mrs. B. M. Lloyd stated that she had requested this item be on the agenda because of the need to improve the local green infrastructure, especially through the more built up areas of the parish. There should be centrally situated notice boards displaying information on public spaces and foot paths so that these assets could be better used. C. Cllr. J. P. Candy stated that existing permissive paths at Trerieve Farm were only guaranteed until 2020. It was agreed that the Cornwall Council Land Agent should be contacted to request that these paths be protected in the future. Cllr. Mrs. B. M. Lloyd asked for this item to be put on the agenda for the March 2016 meeting.

10.5. TO CONSIDER ENTERING INTO A CONTRACT FOR ROADSIDE WEEDKILLER SPRAYING IN THE PARISH: The Clerk informed members that a draft contract for 2016 has been be received from CORMAC for consideration. This is based on what used to be done by Cornwall Council until 2014, the price being £781.05 + VAT. An alternative quotation for the same work obtained from CWC S.W. was £600.00 + VAT. The contract covered weed control on pavements / gutters in Downderry and Seaton are allowed for applications of weed killer once in the spring and again in the autumn. After discussion Cllr. S. J. Parry proposed that the Parish Council not enter into any agreement for roadside weed killer spraying in the Parish; this was seconded by Cllr. Mrs. B. M. Lloyd and agreed unanimously by the meeting.

10.6. LOCAL DOG WASTE ISSUES: Cllr. Mrs. A. Robinson stated that this was a problem that was increasing. Dog faeces on the beach were a serious health hazard. People needed to be made more aware of the issue. More prominent signs were required to remind dog owners of their responsibilities. Cllr. S. J. Parry suggested that a recent case of a dog owner in west Cornwall being fined a large sum of money for failing to pick up dog waste could be used as the basis of a poster. The Clerk agreed to design a poster. Action by: Clerk 11. REPORT BY CORNWALL COUNCILLOR :- C. Cllr. J. P. Candy made the following points:- 1) C. Cllr. Bernie Ellis had recently died. 2) The rock armour installed at Seaton beach had been shown to be effective during recent storms. 3) A meeting had taken place with Cornwall Council officers and representatives from S.W. Water to discussFROM problems of flooding THE at the entrance PARISH to Seaton Countryside Park. WEBSITE A proposal for new drains to carry rainwater away to the centre of the park, a formalised outlet into the with a boardwalk at the side of the river, was being worked on. S.W. Water had made a promise to sort out the problems with combined sewage and rainwater drains at the site. 2217 11/02/16

ORDINARY MEETING OF 11 th February 2016 (Continued)

11. REPORT BY CORNWALL COUNCILLOR (continued) :- 4) Benches at Seaton: The Park Ranger (Ms. Jenny Heskett) had informed C. Cllr. Candy that no funding was available for the refurbishment and re-siting of the Millennium benches at Seaton. C. Cllr. Candy suggested that he obtain quotations for this work if the Parish Council could provide the necessary funding. Cllr. S. J. Parry requested that C. Cllr. Candy submit only a quotation for the complete costs of repair and installation to the Council in order to avoid unexpected additional costs. Cllr. Mrs. A. Thorpe proposed that C. Cllr. Candy be delegated to obtain full quotations for the work; this was seconded by Cllr. S. J. Parry and agreed unanimously by the Meeting. Action by: C.Cllr.Candy 5) Affordable Housing Issues: a) Progress was being made towards the affordable housing planning application for development west of Treliddon Lane, Downderry. b) It had been confirmed that Cornwall Council did not own the land at the top of Broads Yard car park but that this was in the ownership of Morweth View Owners Ltd. 6) Discussions were taking place with the Portfolio holder regarding Pop-up businesses. 7) A speed monitor to record traffic speeds on Main Road, Downderry, had been applied for. 8) Deviock Parish Council needed to apply to the Local Devolution Fund for a grant towards the cost of managing the public toilets. Action by: Clerk

12. NEW BUSINESS :- 12.1. CORNWALL COUNCIL / NALC / CALC, ETC DOCUMENTS: None had been received. No documents had been received.

12.2. NEWSLETTERS / REPORTS / BROCHURES, ETC: None had been received.

12.3. NEW BUSINESS RECEIVED AFTER PUBLICATION OF THE AGENDA 12.3.1. The Chair proposed a vote of thanks to Mrs. Jenny Daniel and Cllr. Mrs. Biddy Lloyd for their continuing work to produce the Nut Tree Newsletter on a monthly basis; this was seconded by the Vice-Chair and agreed unanimously by the members present.

12.4. MATTERS RAISED BY MEMBERS FOR POSSIBLE INCLUSION ON THE NEXT AGENDA: 12.4.1. Cllr. S. J. Parry requested that the B4327 at Rocknose Corner be an agenda item 12.4.2. Cllr. Mrs. B. M. Lloyd requested that St. Nicolas School, Downderry, Playing Field be an agenda item.

There being no further business, the Chair closed the meeting at 21.25 hrs.

FROM THE PARISH WEBSITE