State Court Organization
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OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges Provides, by state or most populous county, the method used for the external exchange of information to select executive and judicial branch agencies. Delegate Info Name ______________________________ ____________________________ Email ______________________________ ____________________________ Overall Table Notes: Please check if the court sends to or receives information from any of the listed agencies. Data transmission can occur at the state-level (shown in the table as the Administrative Office of the Courts) or can be at the county- level (see list of county-level courts to include). In addition, please state the method of data transmission. Method options are: Paper Electronic Real-Time Electronic XML q1 Criminal History Repository (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q2 State Dept of Justice (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q3 Law Enforcement Agencies (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q4 Corrections/Jail (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q5 Public Defenders (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q6 Prosecutors (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q7 Private Attorneys (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q8 Probation/Parole (select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q9 Social Services (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q10 Revenue/Finance (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q11 Motor Vehicles (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q12 Schools (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q13 Health/Mental Health/Treatment (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q14 Vital Statistics (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q15 Immigration Services (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts q16 Other Courts (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q17 Local Executive Branch (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts Mark for Review Check box below when data entry for Table 53 is complete. The table will then be reviewed, and you will be notified if there are questions regarding the data entered. Approve - Mark for Review Reject - Mark for Edit End of Table 53 OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 54 IT Responsibility by Selected Function Provides, by state or most populous county, the role and select responsibilities of the Chief Information Officer. Delegate Info Name ______________________________ ____________________________ Email ______________________________ ____________________________ Overall Table Notes: Answer Yes (in Question 1) for each entity (AOC or local court; see list of county-level courts to include) that employs a Chief Information Officer. q1 Does your organization/ court have a Chief Information Officer (CIO)? Court Name (include County Courts) Yes No Administrative Office of the Courts q2 Who does the CIO report to? (Select all that apply) Chief State Court Clerk of Court Specify Court Name (include County Courts) Justice Administrator Court Administrator Other Notes: Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 54 IT Responsibility by Selected Function (cont.) q3 Is the CIO part of senior management team? Court Name (include County Courts) Yes No Notes: Administrative Office of the Courts q4 Is the CIO responsible for? (Select all that apply) IT IT Hardware Systems Records Court Name (include County Courts) Budget Standards Acquisition Development management Administrative Office of the Courts Staff IT Statistical WAN Desktop Server Court Name (include County Courts) Training Reporting Management Support Support Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 54 IT Responsibility by Selected Function (cont.) q4 (cont.) Is the CIO responsible for? (Select all that apply) Web Site Data Court Name (include County Courts) Support Center Notes: Administrative Office of the Courts Mark for Review Check box below when data entry for Table 54 is complete. The table will then be reviewed, and you will be notified if there are questions regarding the data entered. Approve - Mark for Review Reject - Mark for Edit End of Table 54 OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications Provides, by state or most populous county, the communication responsibilities of the Chief Information Officer. Delegate Info Name ______________________________ ____________________________ Email ______________________________ ____________________________ Overall Table Notes: For each entity (AOC or local court; see list of county-level courts to include) that employs a Chief Information Officer, is the Chief Information Officer responsible for: q1 Video conferencing Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications (cont.) q2 Video arraignment Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts q3 Video distance learning Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts q4 Video streaming of proceedings Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications (cont.) q5 Video court record Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts q6 Audio streaming Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts q7 Audio court record Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications (cont.) q8 Voice over internet protocol (VOIP) Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts q9 Phones Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts q10 Email system Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications (cont.) q11 Satellite broadcast Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts Mark for Review Check box below when data entry for Table 55 is complete. The table will then be reviewed, and you will be notified if there are questions regarding the data entered. Approve - Mark for Review Reject