State Court Organization

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges Provides, by state or most populous county, the method used for the external exchange of information to select executive and judicial branch agencies.

Delegate Info Name ______Email ______

Overall Table Notes:

Please check if the court sends to or receives information from any of the listed agencies. Data transmission can occur at the state-level (shown in the table as the Administrative Office of the Courts) or can be at the county- level (see list of county-level courts to include). In addition, please state the method of data transmission. Method options are: Paper Electronic Real-Time Electronic XML

q1 Criminal History Repository (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q2 State Dept of Justice (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q3 Law Enforcement Agencies (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q4 Corrections/Jail (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q5 Public Defenders (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q6 Prosecutors (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q7 Private Attorneys (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q8 Probation/Parole (select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q9 Social Services (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q10 Revenue/Finance (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q11 Motor Vehicles (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q12 Schools (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q13 Health/Mental Health/Treatment (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q14 Vital Statistics (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q15 Immigration Services (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

q16 Other Courts (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 53 External Information Exchanges (cont.) q17 Local Executive Branch (Select all that apply) Court Name (include County Courts) Send Method Receive Method Administrative Office of the Courts

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End of Table 53

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 54 IT Responsibility by Selected Function Provides, by state or most populous county, the role and select responsibilities of the Chief Information Officer.

Delegate Info Name ______Email ______Overall Table Notes:

Answer Yes (in Question 1) for each entity (AOC or local court; see list of county-level courts to include) that employs a Chief Information Officer. q1 Does your organization/ court have a Chief Information Officer (CIO)? Court Name (include County Courts) Yes No Administrative Office of the Courts

q2 Who does the CIO report to? (Select all that apply) Chief State Court Clerk of Court Specify Court Name (include County Courts) Justice Administrator Court Administrator Other Notes: Administrative Office of the Courts

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 54 IT Responsibility by Selected Function (cont.) q3 Is the CIO part of senior management team? Court Name (include County Courts) Yes No Notes: Administrative Office of the Courts

q4 Is the CIO responsible for? (Select all that apply) IT IT Hardware Systems Records Court Name (include County Courts) Budget Standards Acquisition Development management Administrative Office of the Courts

Staff IT Statistical WAN Desktop Server Court Name (include County Courts) Training Reporting Management Support Support Administrative Office of the Courts

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 54 IT Responsibility by Selected Function (cont.) q4 (cont.) Is the CIO responsible for? (Select all that apply)

Web Site Data Court Name (include County Courts) Support Center Notes: Administrative Office of the Courts

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End of Table 54

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications Provides, by state or most populous county, the communication responsibilities of the Chief Information Officer.

Delegate Info Name ______Email ______

Overall Table Notes:

For each entity (AOC or local court; see list of county-level courts to include) that employs a Chief Information Officer, is the Chief Information Officer responsible for:

q1 Video conferencing Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications (cont.) q2 Video arraignment Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

q3 Video distance learning Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

q4 Video streaming of proceedings Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications (cont.) q5 Video court record Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

q6 Audio streaming Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

q7 Audio court record Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications (cont.) q8 Voice over internet protocol (VOIP) Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

q9 Phones Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

q10 Email system Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 55 IT Responsibility by Selected Functions: Communications (cont.) q11 Satellite broadcast Court Name (include County Courts) Yes No Shared The state/court does not use Administrative Office of the Courts

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End of Table 55 OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 56 E-filing: Appellate Courts Provides, by appellate court, the procedures for and providers of electronic filing systems.

Delegate Info Name ______Email ______

Overall Table Notes:

Answer Yes (in Question 1) if the state uses E-filing in appellate cases. Please note that filing through email or fax is not considered E-filing for the purpose of this survey. If the court’s E-filing tool was provided by a third party vendor (Question 4), please provide the name of that vendor.

q1 Does the state use E-filing in appellate cases? Yes No

q2 Is E-filing used in? Court Name (include all Districts) Yes No Notes: All Courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 56 E-filing: Appellate Courts (cont.) q3 Is E-filing for appellate cases mandatory? Court Name (include all Districts) Yes No Notes: All Courts (statewide)

q4 q5 What is the E-filing tool? What is the third-party vendor name (see options; select all that apply) Court Name (include all Districts) In-house Third Party Vendor Specify Other Notes: All Courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 56 E-filing: Appellate Courts (cont.)

q6 What does the E-filing tool support? Case management system/ Electronic document Electronic management system service of Court Name (include all Districts) integration process Notes: All Courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 56 E-filing: Appellate Courts (cont.) q7 Is there an additional fee for E-filing? Court Name (include all Districts) Yes No Notes: All Courts (statewide)

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End of Table 56 OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 57 E-filing: Trial Courts Provides, by trial court or most populous county, the procedures for and providers of electronic filing systems used in the court’s various case types.

Delegate Info Name ______Email ______

Overall Table Notes:

Answer Yes (in Question 1) if the state uses E-filing in trial court cases (is E-filing is not statewide, see list of county courts to be included). Please note that filing through email or fax is not considered E-filing for the purpose of this survey. For each case type selected in Question 3, an additional five questions should be answered with respect to the specific case type (Table 57b). If the court’s E-filing tool was provided by a third party vendor (Question 5), please provide the name of that vendor.

q1 Does the state use e-filing for trial courts? Yes No

q2 Is e-filing used in? Court Name (include County Courts) Yes No Notes: All courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 57 E-filing: Trial Courts (cont.) q3 For which case types does the court use e-filing? (Select all that apply) Traffic, Parking, Domestic Local Specify Court Name (include County Courts) Civil Criminal Relations Juvenile ordinance Other All courts (statewide)

Notes:

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End of Table 57 OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 57 b E-filing: Trial Courts Specify Case Type (selected in Question 3 above): ______

q4 Is E-filing mandatory? Court Name (include County Courts) Yes No Notes: All courts (statewide)

q5 q6 What is the E-filing tool? (Select all that apply) What is the third party vendor name (see options; select all that apply) In Third Party Specify Court Name (include County Courts) house Vendor Other Notes: All courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 57 b E-filing: Trial Courts (cont.)

q7 What does the E-filing tool support for each case type? (Select all that apply) Case management system / Electronic Electronic document management service of Court Name (include County Courts) system integration process Notes: All courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 57 b E-filing: Trial Courts (cont.) q8 Is there an additional fee for E-filing? Court Name (include County Courts) Yes No Notes: All courts (statewide)

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End of Table 57 b

Table 57b to be copied and completed for each case type selected in Table 57, Question 3. OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 58 Remote Online Public Access to Case Informaiton Provides, by state or most populous county, the type of case information provided online for public view.

Delegate Info Name ______Email ______

Overall Table Notes:

If the AOC or a court provides online public access to case information, please answer Yes (in Question 1) for the appropriate entity.

q1 Is remote online public access to case information available? Court Name (include County Courts) Yes No Notes: Administrative Office of the Courts

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 58 Remote Online Public Access to Case Informaiton (cont.) q2 / q3 What does your remote online public access to case information provide? (Select all that apply) If provided, is there a fee to access remote online public access to case information? Fee: Case level Yes No Fee for non Court Name (include County Courts) information party only Notes: Administrative Office of the Courts

Fee: Notes: Scheduling Yes No Fee for non Court Name (include County Courts) information party only Administrative Office of the Courts

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 58 Remote Online Public Access to Case Informaiton (cont.) q2 / q3 cont. What does your remote online public access to case information provide? (Select all that apply) If provided, is there a fee to access remote online public access to case information? Fee: Not es: Case level Yes No Fee for non Court Name (include County Courts) documents party only Administrative Office of the Courts

Online Fee: certified Yes No Fee for non Court Name (include County Courts) copies party only Notes: Administrative Office of the Courts

Fee: Notes: Case/Party Yes No Fee for non Court Name (include County Courts) /Issue alerts party only Administrative Office of the Courts

Fee: Notes: Case Yes No Fee for non Court Name (include County Courts) tracking party only Administrative Office of the Courts

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End of Table 58

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 59 Case Management Systems: Appellate Courts Provides, by appellate court, the functions and providers of the court’s case management system.

Delegate Info Name ______Email ______

Overall Table Notes:

If the state uses a case management system (CMS) for appellate cases, please answer Yes (in Question 1) and provide, in Question 2, the courts that use the CMS.

q1 Is there a case management system (CMS) for appellate cases? Yes No

q2 Is the case management system used in: Court Name (include all Districts) Yes No Notes: All Courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 59 Case Management Systems: Appellate Courts (cont.) q3 q4 Is the CMS: (Select all that apply) What is the third party vendor name (see options; select all that apply) Court Name (include all Districts) In-house Third Party Vendor Specify Other Notes: All Courts (statewide)

Vendor Options ACS Government Systems ISD Corporation AmCad JUSTICE SERVED Aptitude Solutions, Inc. LexisNexis File & Serve Brief Lynx, Inc LT Court Tech LLC Brother International Corporation New Dawn Technologies Canyon Solutions, Inc. Pioneer Technology Group CaseLoad Software, Inc. PROWARE Cott Systems Relational Semantics, Inc. RSI CourtView Justice Solutions Results Engineering Dexik, Inc. Sierra Systems eCOURTeSY features include: SoftTec Gottlieb & Wertz, Inc. SUSTAIN Technologies, Inc. GovTech, Inc. The Amicus Group,Inc. ImageSoft, Inc. Tybera Infocom Systems Services, Inc. Tyler Technologies Integrated Software Specialists, Inc. VistaSG INTRESYS OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 59 Case Management Systems: Appellate Courts (cont.) q5 Is the CMS integrated with the an electronic document management system (EDMS)? Court Name (include all Districts) Yes No Notes: All Courts (statewide)

q6 CMS Backend Database Product Name (Select all that apply) Court Name (include all Districts) Vendor Name (select from options) All Courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 59 Case Management Systems: Appellate Courts (cont.)

Vendor Options 4th Dimension SQLDB Oracle Rdb for OpenVMS Adabas D IBM DB2 Panorama Alpha Five WCE SL Plus Pervasive Apache Derby IBM DB2 Express -C PostgreSQL BlackRay Informix Progress 4GL CA -Datacom Ingres RDM Embedded CSQL InterBase RDM Server CUBRID InterSystems Caché The SAS system Daffodil database Kognitio Sav Zigzag DataEase Linter ScimoreDB Database Management Library MaxDB SmallSQL Dataphor Mckoi SQL Database solidDB DB -Fast Microsoft Access SQLBase Microsoft Jet Database Engine (part of Derby aka Java DB Microsoft Access) SQLite ElevateDB Microsoft SQL Server Sybase Adaptive Server Enterprise Empress Embedded Database Microsoft SQL Server Express Sybase Adaptive Server IQ Sybase SQL Anywhere (formerly known as Sybase Adaptive Server EnterpriseDB Microsoft SQL Server Enterprise Anywhere and Watcom SQL) Microsoft Visual FoxPro Sybase Advantage Database Server EffiProz Mimer SQL tdbengine eXtremeDB Teradata fastDB MonetDB TimesTen FileMaker Pro mSQL txtSQL Firebird MySQL FrontBase Netezza UniData Gladius DB NonStop SQL UniVerse Greenplum Openbase Valentina (Database) OpenLink Virtuoso (Open Source H2 Edition) Vertica Helix database OpenLink Virtuoso Universal Server VistaDB HSQLDB Oracle VMDS

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End of Table 59

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 60 Case Management Systems: Trial Courts Provides, by trial court or most populous county, the functions and providers of the court’s case management system.

Delegate Info Name ______Email ______

Overall Table Notes:

If the state uses a case management system (CMS) for trial court cases, please answer Yes (in Question 1) ) and provide, in Question 2, the courts that use the CMS (if other than statewide, see the list of county courts to be included). If different CMS systems are used for different case types please explain the differences in the Notes box provided.

q1 Is there a case management system (CMS) for trial courts? Yes No

q2 Is the case management system used in: Court Name (include County courts) Yes No Notes: All Courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 60 Case Management Systems: Trial Courts (cont.) q3 For which case types is the CMS used? (Select all that apply) Traffic, Parking, Domestic Local Specify Court Name (include County Courts) Civil Criminal Relations Juvenile ordinance Other All courts (statewide)

q4 q5 Is the CMS: (Select all that apply) What is the third party vendor name (see options, select all that apply) In Third Party Specify Court Name (include County Courts) house Vendor Other Notes: All courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 60 Case Management Systems: Trial Courts (cont.) Vendor Options ACS Government Systems ISD Corporation AmCad JUSTICE SERVED Aptitude Solutions, Inc. LexisNexis File & Serve Brief Lynx, Inc LT Court Tech LLC Brother International Corporation New Dawn Technologies Canyon Solutions, Inc. Pioneer Technology Group CaseLoad Software, Inc. PROWARE Cott Systems Relational Semantics, Inc. RSI CourtView Justice Solutions Results Engineering Dexik, Inc. Sierra Systems eCOURTeSY features include: SoftTec Gottlieb & Wertz, Inc. SUSTAIN Technologies, Inc. GovTech, Inc. The Amicus Group,Inc. ImageSoft, Inc. Tybera Infocom Systems Services, Inc. Tyler Technologies Integrated Software Specialists, Inc. VistaSG INTRESYS

q6 Is the CMS integrated with the electronic document management system (EDMS)? Court Name (include County courts) Yes No Notes: All Courts (statewide)

q7 What is the case management system backend database product name? Court Name (include County courts) Vendor Name (select from options) All Courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 60 Case Management Systems: Trial Courts (cont.)

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End of Table 60

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 61 Back Office Systems Provides, by state and most populous county, the court or branch that maintains select back office systems essential to the day-to-day operations of the courts.

Delegate Info Name ______Email ______

Overall Table Notes:

For each system, please choose the entity that has the contract for maintaining the system/service (if system is other than statewide, see the list of county courts to be included). If maintenance of the system is outsourced, please provide the entity that has the authority to outsource the task. For the purposes of this table, in-house means that the court built its own system, judicial branch means that the system is maintained statewide by the administrative office of the courts, and executive branch means that either the state or local executive is responsible for the system/service.

q1 Human Resources Court Name (include County courts) In-house Judicial branch Executive branch All Courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 61 Back Office Systems (cont.) q2 Payroll Court Name (include County courts) In-house Judicial branch Executive branch All Courts (statewide)

q3 Purchasing Court Name (include County courts) In-house Judicial branch Executive branch All Courts (statewide)

q4 Financial Court Name (include County courts) In-house Judicial branch Executive branch All Courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 61 Back Office Systems (cont.) q5 Budgeting Court Name (include County courts) In-house Judicial branch Executive branch All Courts (statewide)

q6 Asset Tracking Court Name (include County courts) In-house Judicial branch Executive branch All Courts (statewide)

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End of Table 61 OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 62 Infrastructure Hosting Provides, by state and most populous county, the court or branch that maintains select technological infrastructure essential to the day-to-day operations of the courts.

Delegate Info Name ______Email ______

Overall Table Notes:

For each technology, please choose the entity that has the contract for maintaining the system/service (if system is other than statewide, see the list of county courts to be included). If maintenance of the system is outsourced, please provide the entity that has the authority to outsource the task. For the purposes of this table, in-house means that the court built its own system, judicial branch means that the system is maintained statewide by the administrative office of the courts, and executive branch means that either the state or local executive is responsible for the system/service.

q1 Servers The state/court does Court Name (include County courts) In-house Judicial branch Executive branch not use All Courts (statewide)

Notes:

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 62 Infrastructure Hosting (cont.) q2 Data Center The state/court does Court Name (include County courts) In-house Judicial branch Executive branch not use All Courts (statewide)

Notes:

q3 E-mail The state/court does Court Name (include County courts) In-house Judicial branch Executive branch not use All Courts (statewide)

Notes:

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 62 Infrastructure Hosting (cont.) q4 Wide-Area Network The state/court does Court Name (include County courts) In-house Judicial branch Executive branch not use All Courts (statewide)

Notes:

q5 Web-based Phone Systems The state/court does Court Name (include County courts) In-house Judicial branch Executive branch not use All Courts (statewide)

Notes:

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End of Table 62

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 63 Jury Management Systems Provides, by trial court or most populous county, the functions and providers of the court’s jury management system.

Delegate Info Name ______Email ______

Overall Table Notes:

If the state uses a jury management system for trial court cases, please answer Yes (in Question 1) and provide, in Question 2, the courts that use the system (if other than statewide, see the list of county courts to be included).

q1 Is there a jury management system for trial courts? Yes No

q2 Is the system used in: Court Name (include County Courts) Yes No Notes: All courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 63 Jury Management Systems (cont.) q3 Is the system: In - Third party Provide Vendor Name or Specify Court Name (include County Courts) house vendor Other Other All Courts (Statewide)

Does the system: q4 Accept qualification questionnaires Court Name (include County Courts) Yes No Notes: All courts (statewide)

q5 Support Internet Services (Select all that apply) Court Name (include County Courts) Yes No Notes: All courts (statewide)

OMB Control # 1121-0283 State Court Organization Expiration: 4/30/2014 Table 63 Jury Management Systems (cont.) q6 Support Interactive Phone (IVR) Services (Select all that apply) Court Name (include County Courts) Yes No Notes: All courts (statewide)

q7 Electronically Merge/De-dupe Source List (Select all that apply) Voter Department of Vital State Property Court Name (include County Courts) Registration Motor Vehicles Statistics Income Tax Tax Roll All courts (statewide)

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End of Table 63