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Comprehensive Annual Financial Report 2012

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Comprehensive Annual Financial Report 2012 Comprehensive Annual Financial Report 2012 CITY OF PROVO, UTAH PROVO CITY CORPORATION Comprehensive Annual Financial Report For the Fiscal Year ended June 30, 2012 Prepared by the Provo City Finance Division PROVO CITY CORPORATION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2012 TABLE OF CONTENTS INTRODUCTORY SECTION Letter of Transmittal 1 GFOA Certificate of Achievement 9 Organizational Structure 10 List of Elected & Staff Positions 12 FINANCIAL SECTION Independent Auditor’s Report 13 Management’s Discussion and Analysis 15 Basic Financial Statements Government-Wide Financial Statements Statement of Net Assets 25 Statement of Activities 26 Fund Financial Statements Governmental Funds Financial Statements Balance Sheet 27 Reconciliation of the Balance Sheet to the Statement of Net Assets 28 Statement of Revenues, Expenditures and Changes in Fund Balances 29 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities 30 General Fund Budgetary Comparison Statement 31 Housing Consortium Budgetary Comparison Statement 32 Proprietary Fund Financial Statements Balance Sheet 33 Statement of Revenues, Expenses and Changes in Net Assets 35 Statement of Cash Flows 36 Notes to the Financial Statements 39 Supplementary Information Other Governmental Funds Schedule of Funding Progress 85 Combining Balance Sheet 86 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 89 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances—Budget and Actual Library 93 Arts Council 94 Winterfest 95 Commercial Rehabilitation 96 Business Development Corp 97 Rental Rehabilitation 98 CDBG 99 Tax Increment 100 Housing Rehabilitation 101 Mountain Vista 102 CNRCC 103 New Development 104 Homebuyer Assistance 105 Special Purpose 106 Homeless Prevention 107 Boulder’s Grant 108 Debt Service 109 Engineering Capital Improvement 110 Parks & Recreation Capital Improvement 111 Economic/Community Investment 112 Economic Development 113 General Capital Improvement 114 Proprietary Funds Internal Service Funds Combining Balance Sheet 115 Combining Statement of Revenues, Expenses and Changes in Net Assets 116 Combining Statement of Cash Flows 117 STATISTICAL SECTION Table of Contents 119 Net Assets by Component 121 Changes in Net Assets 122 Fund Balances of Governmental Funds 124 Changes in Fund Balances of Governmental Funds 125 General Governmental Tax Revenue by Source 126 Assessed Value and Estimated Actual Value of Taxable Property 127 Property Tax Rates—Direct and Overlapping Governments 128 Principal Property Taxpayers 129 Property Tax Levies and Collections 130 Ratio of Outstanding Debt by Type 131 Ratios of General Bonded Debt Outstanding 132 Direct and Overlapping Governmental Activities Debt 133 Legal Debt Margin Information 134 Pledged Revenue Coverage 135 Demographic and Economic Statistics 136 Principal Employers 137 Full-time Equivalent City Government Employees by Function 138 Operating Indicators by Function 139 Capital Asset Statistics by Function 140 LETTER OF TRANSMITTAL November 19, 2012 To the Honorable Mayor, members of the Municipal Council, and the Citizens of the City of Provo: State law and local ordinance require that all general-purpose local governments publish within six months of the close of each fiscal year a complete set of financial statements presented in conformity with Generally Accepted Accounting Principles (GAAP) and audited in accordance with generally accepted auditing standards by a firm of licensed certified public accountants. In conformance with that requirement, we issue the Comprehensive Annual Financial Report (CAFR) of the City of Provo for the fiscal year ended June 30, 2012. This report consists of management’s representations concerning the finances of the City of Provo. Management assumes full responsibility for the completeness and reliability of all information presented in this report. In order to provide a reasonable basis for making these representations, management of the City of Provo has established an internal control framework designed to ensure the assets of the government are protected from loss, theft or misuse, and to ensure adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes (1) the cost of a control should not exceed the benefits likely to be derived, and (2) the valuation of costs and benefits requires estimates and judgments by management. As a recipient of federal, state, and local financial assistance, the City is also responsible for ensuring that an adequate internal control structure is in place to ensure and document compliance with applicable laws and regulations related to the appropriate programs. This internal control structure is subject to periodic evaluation by management. Hansen, Bradshaw, Malmrose & Erickson, P.C., a firm of licensed certified public accountants selected by the Municipal Council, has audited the City of Provo’s financial statements. The goal of the independent audit is to provide reasonable assurance that the financial statements of the City of Provo for the fiscal year ended June 30, 2012, represent an accurate portrayal of the City’s financial position in all material respects. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, and 1 evaluating the overall financial statement presentation. Hansen, Bradshaw, Malmrose & Erickson, P.C. concluded, based upon the audit, that there is reasonable basis for rendering an unqualified opinion that the City of Provo’s financial statements for the fiscal year ended June 30, 2012, were fairly presented in conformity with GAAP. The independent auditors’ report is presented as the first component of the financial section of this report. The independent audit of the City of Provo’s financial statements was part of a broader, federally mandated Single Audit Act of 2004 and the U.S. Office of Management and Budget’s Circular A-133, Audits of State and Local Governments. Information related to this single audit, including a schedule of federal financial assistance, the independent auditors’ report on internal controls and compliance with applicable laws and regulations, and a schedule of findings, are available in the City of Provo’s separately issued Single Audit Report. The CAFR is presented in three sections: introductory, financial and statistical. PROFILE OF THE GOVERNMENT The City of Provo, incorporated in 1851, is located in a metropolitan area that has a dynamic and diverse economy. The government is empowered to levy a property tax on both real and personal property located within its boundaries. The City of Provo currently operates under the mayor-council form of government. Legislative authority is vested in the Municipal Council, which consists of seven members. The legislative branch is responsible, among other things, for passing ordinances, adopting the budget, and giving advice and consent to the appointment of committee members. The Mayor is responsible for establishing and implementing City policies, carrying out the ordinances of the Municipal Council, and overseeing the day-to-day operations of the government. The Council and Mayor are elected on a nonpartisan basis. Five of the Council members are elected from within their respective districts. The Mayor and the two remaining members are elected at large. All elected officials serve staggered four-year terms with four, then three, Council members elected every two years. The City of Provo provides a full range of services that include public safety, streets, recreational and cultural events, community development and general administrative services. The City of Provo also operates energy, water, waste water, sanitation, municipal golf course, and storm drain utilities. A general aviation airport and a telecom network are also part of the City of Provo. Component units are legally separate entities for which the nature and significance of their relationship with the City of Provo are such that exclusion would cause the financial statements to be misleading or incomplete. Blended component units are included as part of the primary government. Accordingly, Provo City Redevelopment Agency is reported as special revenue fund and the Provo City Stormater Service District as an enterprise fund. The City of Provo maintains extensive budgetary controls. The objective of these controls is 2 to ensure compliance with legal provisions embodied in the annual appropriated budget adopted by the Provo Municipal Council. For the 2012 fiscal year, activities of the general fund, special revenue funds, debt service funds, and capital project funds are included in the annual appropriated budget. The level of budgetary control, i.e., the level where expenditures cannot legally exceed the appropriated amount, is maintained at the departmental level for the General Fund and at the fund level for all other funds. The City of Provo also maintains an encumbrance accounting system as one method of maintaining budgetary control. Outstanding encumbrances at year- end are evaluated and, if deemed necessary by the City of Provo’s management, are
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