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FEBRUARY 15, 2012 7:00 P.M QUESNEL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING - ADMINISTRATION BUILDING NOTICE OF MEETING AND AGENDA FEBRUARY 15, 2012 7:00 p.m. Page 1. CALL TO ORDER 2. ADOPTION OF AGENDA 3. INFORMAL PRESENTATIONS 4. DELEGATIONS 5. ADOPTION OF MINUTES 5-9 A) Wednesday, January 18, 2012 6. BUSINESS ARISING FROM MINUTES 7. EXECUTIVE OFFICER ACTION ITEMS 10-11 A) Superintendent's Report for February 12-13 B) Superintendent's Intentions for March 14 C) Breakfast Clubs of Canada - Walmart Day of Support 15 D) 2012/2013 Budget meeting dates THAT the Board of Education approve the 2012/13 Budget meeting dates as circulated. 8. COMMITTEE AND DELEGATE MATTERS 8.1.Education Committee Report - Ron Caskey Next meeting, Wednesday, February 22, 2012 at 3:30 p.m. Page 1 of 50 Page 8.1.Education Committee Report - Ron Caskey Next meeting, Wednesday, February 22, 2012 at 3:30 p.m. 16-17 a) REVISED - Policy and Procedures 403 - Program Acceleration for Gifted Students K-9 THAT the Board of Education approve second and final reading of revised Policy and Procedures 403 - Program Acceleration for Gifted Students K-9. 18-19 b) Policy and Procedures 300 - Teacher/Student Relations THAT the Board of Education approve second and final reading of draft Policy and Procedures 300 - Teacher/Student Relations 20-26 c) Policy and Procedures 330 - Adminstration of Medication THAT the Board of Education approve second and final reading of draft Policy and Procedures 330 - Administration of Medication 8.2.Finance Committee - Caroline Mitchell Next meeting, Thursday, February 23, 2012 at 1:15 p.m. 8.3.Human Resources Committee - Gloria Jackson Next meeting, Thrusday, February 23, 2012 at 2:30 p.m. 8.4.Aboriginal Education Committee - Tony Goulet Next meeting, Thursday, February 23, 2012 at 1:30 p.m. 27 a) Report from, Monday, January 30, 2012 - Trustee Goulet 8.5.Q.D.P.A.C. - Tony Goulet Next meeting, Tuesday, February 21, 2012 at 7:00 p.m. 28 a) QDPAC hosts "The Magical Teenage Brain" 8.6.B.C.S.T.A. - Tony Goulet a) BCSTA Report by Trustee Goulet 29-33 b) N.I.B. (Northern Interior Branch) c) BCSTA New Trustee Academy - verbal 8.7.District Wellness/EFAP - George Natalizio 8.8.International Advisory Committee - Caroline Mitchell Page 2 of 50 Page 8.8.International Advisory Committee - Caroline Mitchell 34-35 a) Report from Tuesday, January 24, 2012 - Chairperson Mitchell 8.9.Community Liaison Committees 36 a) Post Secondary Council Report - Trustee Jackson b) Shiraoi Twinning Committee - Trustee Schonke c) North Cariboo Recreation and Parks Commission - Trustee Kurta 9. CORRESPONDENCE 37-38 A) CUPE President, Barry O'Neill - The Canadian European Union Trade Agreement 39-40 B) Minister George Abbott - Fact Finder Appointment 41 C) Minister of Labour appoints Trevor Hughes as fact-finder. 10. INFORMATION ITEMS 42 A) Bill 33 Monthly Report - Superintendent Miller 43 B) Enrolment Projections - Secretary-Treasurer Stoneman 44 C) Connecting the Dots - Superintendent Miller 45-46 D) Quesnel Cariboo Observer Outlook 2012 - Superintendent Miller 47 E) Ministry of Education - News Release 48 F) News Release - Director Curr 11. UPCOMING DATES - Director Curr 49-50 A) Board Calendar 2011-2012 12. CELEBRATIONS A) Green Schools Newsletter B) Program Reflection Tool for StrongStart C) Poverty Workshop at Red Bluff - Chairperson Mitchell D) Friends for Life Program at École Baker - Chairperson Mitchell Page 3 of 50 Page 13. QUESTION PERIOD 14. ADJOURNMENT Page 4 of 50 Agenda Item # 5A) QUESNEL SCHOOL DISTRICT BOARD OF EDUCATION Minutes of a Regular Meeting of the Board of Education held in the Board Room on Wednesday, January 18, 2012 at 7:00 p.m. PRESENT: Ms. C. Mitchell (Chairperson), Mr. T. Goulet, Mr. R. Caskey, Mr. H. Schonke, Ms. C. Kurta, Mr. G. Natalizio REGRETS: Ms. G. Jackson IN ATTENDANCE: Superintendent of Schools S. Miller Secretary-Treasurer T. Stoneman Director of Instruction – Human Resources R. Curr Director of Instruction – Curriculum C. Bernier Recording Secretary S. Backer OTHER: QPVPA Representative Mike Adams QDTA Representative None CUPE Representative Al Karesa Members of the Public (2) Shannon Dykuzein and daughter CALL TO ORDER The meeting was called to order at 7:05 p.m. ADOPTION OF AGENDA Additions to the Agenda: 7-F QDTA Delegation Memo - Superintendent Miller M/S/C THAT the Agenda was accepted as amended. ADOPTION OF MINUTES Minutes of Wednesday, December 14, 2011 The minutes of the Wednesday, December 14, 2011 Regular meeting of the Board were approved as circulated. In-Camera Minutes of October 19, 2011 - For information purposes only. (These minutes can be found on the School Board-Civic Web page under Minutes; In-Camera Public Minutes) EXECUTIVE OFFICER Superintendent's Report for January 2012 ACTION ITEMS Superintendent Miller provided an overview of her report. M/S/C THAT the Board of Education accept the Superintendent's Report for the month of January 2012. Superintendent's Intentions for February Superintendent Miller provided an overview of her intentions for February. M/S/C THAT the Board of Education accept the Superintendent's Intentions for the month of February 2012. Wednesday, January 18, 2012 Page 5 of 50 Agenda Item # 5A) Regular Meeting Wednesday, January 18, 2012 French Advisory Committee Request - Director Bernier Director Bernier provided an overview of her memorandum and requested that a Trustee be appointed to the Superintendent's French Advisory Council. Trustee Kurta agreed to represent the Board. Amended Annual 2011/2012 Budget-Secretary-Treasurer Stoneman Secretary-Treasurer Stoneman provided an overview of the changes to the Amended Annual Budget. She advised that the funding protection is down as it has been moved into other areas of funding. She advised the Board that the School Act - Section 68 (4) states: "The Board may not give a By-Law more than 2 readings at any one meeting unless the members of the Board who are present at the meeting unanimously agree to give the By-Law all 3 readings at that meeting." Discussion ensued with queries being answered. M/S/C THAT the Board of Education complete all three (3) readings of the 2011/2012 Amended Annual Budget at this meeting. M/S/C THAT the Board of Education record first reading of the 2011/2012 Amended Annual Budget. M/S/C THAT the Board of Education record second reading of the 2011/2012 Amended Annual Budget. M/S/C THAT the 2011/2012 Amended Annual Budget, having been read a third and final time, be passed and adopted. Local Government Leadership Academy - Superintendent Miller Superintendent Miller is bringing forth a request for Chairperson Mitchell to attend the 2012 Local Government Leadership Academy for professional development. She advised that the approximate cost for Chairperson Mitchell to attend is $600. M/S/C THAT the Board of Education approve Chairperson Mitchell's request to attend the 2012 Local Government Municipal Academy. QDTA Delegation - Superintendent Miller Superintendent Miller requested direction from the Board. M/S/C THAT the Board of Education send a letter to the QDTA encouraging the QDTA to participate in scheduled committee meetings of the Board. M/S/C THAT to amend the pending motion to include dates of upcoming meetings. Wednesday, January 18, 2012 Page 6 of 50 Agenda Item # 5A) Regular Meeting Wednesday, January 18, 2012 COMMITTEE AND A list of Board of Education Committee Representatives was circulated. DELEGATE MATTERS Education Committee Report Next meeting Wednesday, February 22, 2012 at 3:30 p.m. Trustee Caskey report from January 11, 2012 Policy & Procedures 402 Elementary Grade Retention & Acceleration M/S/C THAT the Board of Education approve second and final reading of revised Policy and Procedures 402 - Grade Retention K-9. REVISED - Policy and Procedures 403 - Program Acceleration for Gifted Students K-9 M/S/C THAT the Board of Education approve first reading of revised Policy and Procedures 403 - Program Acceleration for Gifted Students K-9. Policy and Procedures 300 - Teacher/Student Relations Previously referred back to Education Committee from Board of Education for further review M/S/C THAT the Board of Education approve first reading of draft Policy and Procedures 300 - Teacher/Student Relations Policy and Procedures 330 - Administration of Medication Director provided an overview and explanation of the changes. M/S/C THAT the Board of Education approve first reading of draft Policy and Procedures 330 - Administration of Medication. Finance Committee Next meeting, Thursday, February 23, 2012 at 1:15 p.m. Human Resources Committee Next meeting, Thursday, February 23, 2012 at 2:30 p.m. Policy & Procedures 105 - Process of Consultation M/S/C THAT the Board of Education record second and final reading of draft Policy & Procedures 105 - Process of Consultation. Policy & Procedures 107 - Trustee Code of Ethics Discussion ensued with queries being answered. M/S/D THAT the Board of Education record second and final reading of draft Policy & Procedures 107 - Trustee Code of Ethics. Opposed: Trustees Goulet, Kurta and Schonke Wednesday, January 18, 2012 Page 7 of 50 Agenda Item # 5A) Regular Meeting Wednesday, January 18, 2012 Policy & Procedures 118 - Complaints to Trustees M/S/C THAT the Board of Education record second and final reading of draft Policy & Procedures 118 - Complaints to Trustees and Appendix's 1 to 4. Aboriginal Education Next meeting, Monday, January 30, 2012 at 1:00 p.m. at the Aboriginal Education Committee Building in the Library Q.D.P.A.C. Next meeting, Tuesday, January 17, 2012 at 7:00 pm. at the District Administration Office Trustee Goulet advised that the QDPAC will be hosting a "Brain Gym" on February 28, 2012 at QJS at 2:00 p.m. Further he advised that there was discussion around the community garden, recycling, the BC Education Plan and the BCCPAC website change.
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