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SARNIA CITY COUNCIL November 19, 2012 4:00 p.m. COUNCIL CHAMBERS, CITY HALL SARNIA, ONTARIO AGENDA Page Closed Meeting - 3:15 p.m. Under Section 239 (2) of the Municipal Act (c) a proposed or pending acquisition or disposition of land by the municipality with respect to the Vendome Parking Lot SPECIAL MEETING - 3:30 p.m. "O CANADA" OPENING PRAYER Father Mukucha, St. Thomas D’Aquin REPORT OF THE CLOSED MEETING Disclosures of Pecuniary Interest (Direct or Indirect) and the General Nature Thereof RESOLUTIONS: Moved by Councillor Boushy, seconded by Councillor MacDougall CORRESPONDENCE 7-10 1. City Engineer, dated November 9, 2012, regarding RFP 12­120 – SCADA PLC Upgrade ­ WPCC That Sarnia City Council award the supply, installation Page 1 of 238 Page CORRESPONDENCE and commissioning of SCADA PLC Upgrade, and other works as outlined in RFP 12­120, to Summa Engineering Limited at the price of $330,470.00 (excluding HST). 11-12 2. City Engineer, dated November 6, 2012, regarding Speed Limit Reduction on Blackwell Side Road (see by­law #2) That City Council approves the reduction of speed limit from 80 kilometers per hour to 50 kilometers per hour on Blackwell Side Road, from Churchill Line to south limit of the City. 13-15 3. City Engineer, dated November 9, 2012, regarding Award of Tender #12­08 Alarm Monitoring Services That the tender for security alarm monitoring services be awarded to Ultraguard Security Systems for a total cost of $124,854.50 including HST. 17-20 4. City Engineer, dated November 9, 2012, regarding Lakeshore Road ­ No Parking Restrictions ­ Public Feedback (see by­law #4) That City Council allows staff to install “No Parking” signs on the south side of Lakeshore Road (County Road 7) between Mater Drive and Modeland Road (County Road 27); and That the recommendation be referred to County of Lambton for approval of necessary by­law amendments to reflect the existing “No Parking” zone on the south side of Lakeshore Road between Murphy Road and Mater Drive and the proposed “No Parking” zone on the south side of Lakeshore Road between Mater Drive and Modeland Road (County Road 27). 21-24 5. Director of Planning & Building, dated November 15, 2012, regarding Part Lot Control Exemption By­law for Paolo Street Exmouth Investments Canada Limited (see by­law #8) That Sarnia City Council authorize the Mayor and Clerk to sign a By­law exempting Lots 15 to 29, inclusive, Plan 25M­38 from the Part Lot Control provisions of the Planning Act, so the lots can be Page 2 of 238 Page CORRESPONDENCE reduced in size to increase the number of lots from 15 to 20; and That Sarnia City Council authorizes the Mayor and Clerk to sign an amending Subdivision Agreement for the subject lands. 25-30 6. Director of Planning and Building, dated November 14, 2012, regarding A Rail Crossing Construction and Maintenance Agreement with the Vidal Street Industrial Park (VIP) and an Overhead Pipe Crossing Agreement with Lanxess Inc. (see by­laws #6 & #7) That the Mayor and Clerk be authorized to sign a Rail Crossing Construction and Maintenance Agreement with the Vidal Street Industrial Park Inc. on behalf of the City of Sarnia; That the Mayor and Clerk be authorized to sign an Overhead Pipe Crossing Agreement with Lanxess Inc. on behalf of the City of Sarnia. 31-85 7. City Solicitor/Clerk, dated November 15, 2012, regarding County Smoke­Free Outdoor Spaces By­Law For Council's Decision NOTICE OF MOTION 87 1. Councillor McEachran ­ Internal Efficiencies Analysis That City staff commence a complete internal analysis searching for efficiencies within the Corporation of Sarnia. MINUTES 89-98 Minutes of October 29, 2012 ­ Regular Meeting 99-101 Minutes of November 25, 2012 ­ Corporate Priorities/Strategic Planning Meeting INQUIRIES, INFORMATION AND URGENT MATTERS Page 3 of 238 Page ROUTINE APPROVALS, ACTION AND INFORMATION 103-105 A. Director of Parks and Recreation, dated October 23, 2012, regarding Sarnia Rugby Club – Bell Building Norm Perry Memorial Park (see by­law #3) That the Mayor and Clerk be authorized to sign the lease for use of the Bell Building at Norm Perry Memorial Park by the Sarnia Saints Union Football Club Inc. for a one year term beginning on January 1, 2013. 107-110 B. City Solicitor/Clerk, dated November 14, 2012, regarding Complaint About Closed Meetings of the Centennial Celebration Committee – Report From Ombudsman of Ontario For Information 111-126 C. City Solicitor/Clerk, dated November 14, 2012, regarding First Hussars Proposal for London Line For Information 127 D. City Solicitor/Clerk, dated November 13, 2012, regarding Update on Miniature Pigs For Information 129-130 E. City Engineer, dated November 5, 2012, regarding Oil Recovery System at Lake Chipican For Information 131-132 F. Director of Planning and Building, dated November 12, 2012, regarding Discharge of Sarnia Downtown Building and Façade Improvement Loan No. 062/07 136 ­ 140 Christina Street North, Sarnia (see by­law #5) That staff is hereby authorized by Council to register a Discharge of Mortgage for the Sarnia Downtown Building and Façade Improvement Loan Program for property located at 136 – 140 Christina Street North, Sarnia; and That the Mayor and Clerk are authorized to sign any necessary documents relating thereto. Page 4 of 238 Page ROUTINE APPROVALS, ACTION AND INFORMATION 133-135 G. Director of Finance, dated November 9, 2012, regarding Use of Enbridge Discharge Revenue in 2013 Draft Sewer Budget For Information 137-138 H. City Solicitor/Clerk, dated November 2, 2012, regarding Humane Society Agreement – Pound Services That Sarnia City Council approve a 2 year extension to an agreement with the Sarnia and District Society for Prevention of Cruelty to Animals for pound services and that the City Solicitor/Clerk be authorized to execute the extension agreement. 139-140 I. City Engineer, dated November 9, 2012, regarding Municipal Tools to Encourage Rental of Vacant Units in the City of Sarnia For Information 141-182 J. Ombudsman Ontario, dated November 14, 2012, regarding Annual Report on Investigations of Closed Municipal Meetings For Information 183-185 K. City Solicitor/Clerk, dated November 14, 2012, regarding Sarnia Animal Control Dog Census Report for 2012 For Information CIVIC REPORTS 187 1. Raffle Report ­ October 2012 189-191 2. Building Report ­ October 2012 BY-LAWS 193-195 1. For 1st, 2nd and 3rd A By­Law to Confirm the Proceedings of Readings: Council at its meeting held on November 19, 2012. 197-199 2. For 1st, 2nd and 3rd A By­Law to Amend By­Law Number 100 of Readings: 1996 Re: Schedule 19 ­ Speed Limits (see Page 5 of 238 Page BY-LAWS Correspondence #2) 201-207 3. For 1st, 2nd and 3rd A By­Law to Authorize an Agreement with Readings: Sarnia Saints Union Football Club Inc. Re: 2013 Use of Bell Building (see Agenda Info Item A) 209-210 4. For 1st, 2nd and 3rd A By­Law to Amend By­Law Number 100 of Readings: 1996 Re: Schedule 3.1 ­ No Parking Anytime (see Correspondence #4) 211-214 5. For 1st, 2nd and 3rd A By­Law to Authorize the Execution of a Readings: Discharge of Mortgage Re: 136­140 N. Christina Street (see Agenda Info Item F) 215-226 6. For 1st, 2nd and 3rd A By­law to Authorize the Mayor and Clerk Readings: to Sign a Rail Crossing Construction and Maintenance Agreement Re: 300 Kenny Street – Vidal Street Industrial Park (see Correspondence #6) 227-236 7. For 1st, 2nd and 3rd A By­law to Authorize the Mayor and Clerk Readings: to Sign an Overhead Pipe Crossing Agreement Reference: Lanxess Inc., 1265 Vidal St. South (see Correspondence #6) 237-238 8. For 1st, 2nd and 3rd A By­Law to Remove Certain Lands from Readings: Part Lot Control (see Correpondence #5) ADJOURNMENT BUDGET INPUT/GRANTS MEETING - 4:45 p.m. Page 6 of 238 Correspondence #1 ­ November 19, 2012 THE CORPORATION OF THE CITY OF SARNIA People Serving People ENGINEERING DEPARTMENT OPEN SESSION REPORT TO: Mayor Bradley and Members of Sarnia City Council FROM: J.P. André Morin, P.Eng., City Engineer DATE: November 9, 2012 SUBJECT: RFP 12-120 – SCADA PLC Upgrade - WPCC Recommendation: It is recommended: 1. That Sarnia City Council award the supply, installation and commissioning of SCADA PLC Upgrade, and other works as outlined in RFP 12-120, to Summa Engineering Limited at the price of $330,470.00 (excluding HST). Background: In accordance with City procedures, seven proposals for the aforementioned RFP were received in the Purchasing Department by 3:00 pm on Wednesday, November 7, 2012. The proposals were opened promptly thereafter and forwarded to Public Works for review and reporting to City Council. The quoted costs submitted as part of the RFP are summarized below: Contractor Price* ASI Group Ltd. $310,447.00 Procon Niagara $321,000.00 Summa Engineering Ltd. $330,470.00 GENIVAR $375,000.00 Hollen Controls Ltd. $392,300.00 Selectra Inc. $418,455.51 Paton Controls Ltd. $728,439.89 * Excludes HST The RFP’s scoring system consisted of five categories: qualifications, expertise and performance on similar projects (15%); proposed project Page 7 of 238 Correspondence #1 ­ November 19, 2012 manager and team (20%); completeness and creativity of proposal (15%), knowledge of City infrastructure (10%), and financial merits (40%). The following tables summarizes the results of the scoring: Contractor Score (1000) Summa Engineering Ltd. 921 ASI Group Ltd. 870 Hollen Controls Ltd. 877 Procon Niagara 860 Selectra Inc. 797 GENIVAR 718 Paton Controls Ltd. 490 Comments: The SCADA system consists of the computerized controls responsible for the controlling of all the equipment in wastewater treatment processes at the Water Pollution Control Centre.

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