THE CORPORATION OF THE TOWNSHIP OF EAR FALLS

M I N U T E S of the Regular Meeting of Ear Falls Council #6 Ear Falls Municipal Council Chambers April 3rd, 2019 @ 7:00 p.m.

1 CALL TO ORDER

Mayor Kevin Kahoot called the Meeting to order at 7:00 p.m.

2 ROLL CALL

Mayor Kevin Kahoot, Councillor David Carroll, Councillor Rob Eady, Councillor Daniel Sutton, Clerk Treasurer Administrator Kimberly Ballance, and one (1) member of the public.

3 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Mayor Kevin Kahoot declared an interest in Item No. 9.8 due to his relationship with a Community Health Centre Board Member.

4 DELEGATIONS AND PRESENTATIONS

None.

PART I – CONSENT AGENDA

(For the purpose of convenience and for expediting Meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Member of Council. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the Minutes of the Meeting.)

Council requested clarification on Item Nos. 7.1.4, 7.6, and 7.7.

RESOLUTION NO. 086

Moved by Daniel Sutton. Seconded by Rob Eady.

RESOLVED THAT the Council of the Corporation of the Township of Ear Falls hereby adopts the Items in Sections 5 – 7 of Part 1 – Consent Agenda.

Carried.

5 MINUTES

5.1 The review and passing of the Minutes of the previous Meetings. Minutes – Regular Meeting of Council April 3rd, 2019 Page 2

5.1.1 March 19th, 2019 – Regular Meeting of Council Minutes.

RESOLUTION NO. 087

Moved by David Carroll. Seconded by Daniel Sutton.

RESOLVED THAT the Council of the Corporation of the Township of Ear Falls accepts the Minutes of the previous Meeting of Council numbered 5.1.1 at the April 3rd, 2019 Regular Meeting of Council.

Carried.

C.O. 5.2 Minutes of Committees.

5.2.1 February 27th, 2018 – Ear Falls Joint Health & Safety Committee Meeting Minutes.

RESOLUTION NO. 088

Moved by Daniel Sutton. Seconded by David Carroll.

RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Minutes of Committees numbered 5.2.1 at the April 3rd, 2019 Regular Meeting of Council.

Carried.

C.O. 5.3 Minutes from other Agencies / Organizations.

5.3.1 January 31st, 2019 – District Home for the Aged Regular Board of Management Meeting Minutes.

5.3.2 February 26th, 2019 – Northwestern Health Unit Regular Board of Health Meeting Minutes.

RESOLUTION NO. 089

Moved by Rob Eady. Seconded by Daniel Sutton.

RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Minutes from other Agencies / Organizations numbered 5.3.1 to 5.3.2 at the April 3rd, 2019 Regular Meeting of Council.

Carried.

6 TENDERS / PROPOSALS / QUOTES

None.

Minutes – Regular Meeting of Council April 3rd, 2019 Page 3

7 MISCELLANEOUS MOTIONS

7.1 Correspondence.

F11-ON 7.1.1 Release dated March 14th, 2019 from the Association of Municipalities of Ontario (AMO) re: Announcement of the 2019 Ontario Municipal Partnership Fund (OMPF) allocations.

D05-TI 7.1.2 Letter dated March 15th, 2019 from the Ministry of Natural Resources and Forestry re: Approved Trout Lake Forest 2019- 2020 Annual Work Schedule for the Trout Lake Forest Management Plan Extension.

M06-ON 7.1.3 News Release dated March 20th, 2019 from Ontario News re: Ontario’s investment in small and rural municipalities to improve service delivery and efficiency.

A01-MU 7.1.4 Policy Update dated March 19th, 2019 from the Association of Municipalities of Ontario (AMO) re: 2019 Federal Budget highlights and the opportunity for progress for municipal government priorities.

Clarification was requested on potential energy efficiency projects at the Water and Wastewater Treatment Plants that would qualify under the funding programs announced.

A01-FE 7.1.5 News Release dated March 19th, 2019 from the Federation of Canadian Municipalities re: Turning point for cities and communities in the 2019 Federal Budget.

RESOLUTION NO. 090

Moved by Rob Eady. Seconded by David Carroll.

RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the documents numbered 7.1.1 to 7.1.5 at the April 3rd, 2019 Regular Meeting of Council.

Carried.

C.O. 7.2 Reports from Departments.

7.2.1 Monthly Report from Economic Development Officer Michelle Hiscox – March.

Minutes – Regular Meeting of Council April 3rd, 2019 Page 4

RESOLUTION NO. 091

Moved by Daniel Sutton. Seconded by David Carroll.

RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Report from Departments numbered 7.2.1 at the April 3rd, 2019 Regular Meeting of Council.

Carried.

T.P. 7.3 Travel and attendance to the Amethyst Sector Meeting being held in Dryden on Monday, April 1st, 2019.

RESOLUTION NO. 092

Moved by Daniel Sutton. Seconded by David Carroll.

RESOLVED THAT Fire Chief Darryl Desjardins be hereby authorized travel and attendance to the Amethyst Sector Meeting being held in Dryden on Monday, April 1st, 2019.

Carried.

T.P. 7.4 Travel and attendance to the Water and Wastewater Conference being held in Thunder Bay from October 17th – 18th, 2019.

RESOLUTION NO. 093

Moved by Rob Eady. Seconded by Daniel Sutton.

RESOLVED THAT Manager of Public Service & Operations Jeff Russell be hereby authorized travel and attendance to the Northwestern Ontario Water and Wastewater Conference being held in Thunder Bay from October 17th – 18th, 2019.

Carried.

H11-DA 7.5 Letter dated March 21st, 2019 from Breanne Dubreuil re: Resignation from her position as Day Care Assistant Coordinator.

RESOLUTION NO. 094

Moved by Rob Eady. Seconded by David Carroll.

RESOLVED THAT the resignation of Breanne Dubreuil from her position as Day Care Assistant Coordinator for the Township of Ear Falls, be accepted with regrets, effective April 5th, 2019. Minutes – Regular Meeting of Council April 3rd, 2019 Page 5

Carried.

E03-RE 7.6 Letter dated March 21st, 2019 from Northern Waterworks Inc. re: 2018 Annual Report for the Ear Falls Wastewater Treatment Plant.

Clarification was requested on whether the Township would be considering enhancements to the Supervisory Control and Data Acquisition (SCADA) system to reduce by-passes.

RESOLUTION NO. 095

Moved by David Carroll. Seconded by Daniel Sutton.

RESOLVED THAT the Council of the Corporation of the Township of Ear Falls has received and reviewed the 2018 Annual Report for the Ear Falls Wastewater Treatment Plant from Northern Waterworks Inc. in accordance with Condition 10(5) of amended Environmental Compliance Approval No. 1492-A2ZHLC.

Carried.

A07-EQ 7.7 Report to Council dated March 14th, 2019 from Manager of Public Service & Operations Jeff Russell re: 2019 Plow Replacement.

Council requested clarification on the whether the plow will be the same as those purchased for the two (2) new trucks.

RESOLUTION NO. 096

Moved by Daniel Sutton. Seconded by David Carroll.

RESOLVED THAT on the recommendation of Manager of Public Service & Operations Jeff Russell, Council authorizes the purchase of a 2019 Plow Replacement from Fort Garry Industries at a cost of $10,328.00 plus applicable taxes; and

FURTHER THAT this purchase will be funded through the Equipment Reserve (XL60-6000-9731).

Carried.

P09-LA 7.8 Report to Council dated March 21st, 2019 from Manager of Public Service & Operations Jeff Russell re: Wenesaga Boat Launch Repair Project.

RESOLUTION NO. 097

Moved by Rob Eady. Seconded by David Carroll. Minutes – Regular Meeting of Council April 3rd, 2019 Page 6

RESOLVED THAT on the recommendation of Manager of Public Service & Operations Jeff Russell, Council accepts the quote from Moncrief Construction Ltd. for the repair of the Boat Launch at Wenesaga Lake at a cost of $26,191.26 plus applicable taxes.

Carried.

M03-DO 7.9 Request from the Royal Canadian Legion Branch #238 to waive the Rental Fees for the provision of bar services for Winterfest to be held April 4th, 5th, and 6th, 2019 at the Recreation Centre.

RESOLUTION NO. 097

Moved by Rob Eady. Seconded by David Carroll.

RESOLVED THAT the Council of the Township of Ear Falls agrees to waive the Rental Fees for the Royal Canadian Legion Branch #238’s provision of bar services for Winterfest to be held April 4th, 5th, and 6th, 2019 at the Recreation Centre.

Carried.

H04-HE 7.10 2019 17th Annual Employee Health & Safety Workshop to be held Monday, April 29th, 2019.

RESOLUTION NO. 099

Moved by Rob Eady. Seconded by Daniel Sutton.

WHEREAS Council of the Corporation of the Township of Ear Falls approved the closure of all Municipal Departments on Thursday, May 2nd, 2019 for the purpose of education and training for all Municipal employees at the 2019 Annual Employee Health & Safety Workshop; and

WHEREAS the presenters were unavailable to attend the 2019 Annual Employee Health & Safety Workshop on Thursday, May 2nd, 2019;

NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Ear Falls approves the revised date of Monday, April 29th, 2019 for the 2019 Annual Employee Health & Safety Workshop.

Carried.

8 BY-LAWS

8.1 By-Law No. 2222-19, a By-Law to Affirm Minor Decisions by Minutes – Regular Meeting of Council April 3rd, 2019 Page 7

Council.

*F11-NE 8.2 By-Law No. 2223-19, a By-Law to Authorize the Execution of the Green Jobs Initiative Subsidy Agreement Through the Canadian Parks and Recreation Association for the Subsidizing of Landscape and Preservation Technicians.

A09-CO 8.3 By-Law No. 2224-19, a By-Law to Amend the Community & Economic Development Committee Policy for the Township of Ear Falls.

A09-PR 8.4 By-Law No. 2225-19, a By-Law to Repeal By-Law No. 2102-17 and Amend the Procurement Policy for the Township of Ear Falls.

RESOLUTION NO. 100

Moved by Rob Eady. Seconded by David Carroll.

RESOLVED THAT the Council of the Corporation of the Township of Ear Falls hereby consider By-Law No. 2222-19, 2223-19, 2224-19, and 2225-19, as passed.

Carried.

PART II – OTHER ITEMS

9 ITEMS FOR DIRECTION

L07-LE 9.1 Golf Course Operations – 2019.

Administration has initiated the process to transfer the Liquor Licence and attained quotes for power cart rentals. Council discussed the possibility of hiring a college-aged summer student to act as an attendant, without the provision of food / alcohol service. Council discussed holding a Special Meeting on April 16th, 2019 at 6:00 p.m.

C12-BO 9.2 Appointment to a Municipal Boards and Committees.

RESOLUTION NO. 101

Moved by David Carroll. Seconded by Daniel Sutton.

RESOLVED THAT the Boards and Committees Appointment for the Township of Ear Falls be approved as per the attached; and

FURTHER THAT the Appointments be for the term of this present Minutes – Regular Meeting of Council April 3rd, 2019 Page 8

Council; and

FURTHER THAT travel and attendance to the Board / Committee Meetings be hereby authorized for the appointed representatives; and

FURTHER THAT Resolution No. 051-19, dated February 19th, 2019, is hereby repealed.

Carried.

R04-PA 9.3 Parks and Playgrounds Plan – Update – 2019.

Council discussed the Parks and Playgrounds Plan update and the budget pricing provided for the development of a Skate Park. The Township will work to develop a Plan and potential sponsorship options for the Skate Park. Council discussed some new possible projects, such as inflatable, commercial waterpark toys for use at the Waterfront Park. Council discussed Administration’s plan to hold an Open House in order to get an update from the public on future projects, and to highlight projects that have been completed.

F11-ON 9.4 2019 Ontario Municipal Partnership Fund (OMPF) allocations.

a) Letter dated March 14th, 2019 from the Ministry of Finance re: Announcement of the release of the 2019 Ontario Municipal Partnership Fund (OMPF) allocations.

b) OMPF 2019 Allocation Notice.

Council discussed Item Nos. 9.4, 9.5, 9.6 and 9.7 jointly due to the impact that change to long-standing funding programs have for municipalities. Municipalities need stable, long-term commitments for funding in order to make good decisions about operations and infrastructure.

*F11-ON 9.5 Letter dated March 14th, 2019 from the Ministry of Infrastructure re: the Ontario Community Infrastructure Fund (OCIF) Formula and Top- Up Program.

Noted in Item 9.4.

*F11-IN 9.6 Email dated March 14th, 2019 from Minister of Infrastructure Monte McNaughton re: the Investing in Canada Infrastructure Program (ICIP).

Noted in Item 9.4.

Minutes – Regular Meeting of Council April 3rd, 2019 Page 9

A16-MU 9.7 Letter dated March 20th, 2019 from the Ministry of Municipal Affairs and Housing re: One-time payment to invest in projects such as service delivery reviews, development of shared services agreements, and capital investments.

Noted in Item 9.4.

Mayor Kahoot left the Meeting at this point, and Councillor Eady took over the role of Chair.

A19-CO 9.8 Letter dated March 25th, 2019 from the Ear Falls Community Health Centre Inc. re: Purchase and installation of a Security Curtain for the front reception space at the Community Health Centre.

Council discussed the letter received, and directed Administration to send a response letter to the Board indicating that Council would not approve the request for the project because the proposed security curtain would not remove the possibility of a security breach. The security of personal data in digital records is protected through the use of a firewall.

Mayor Kahoot returned to the Meeting at this point.

F22-TA 9.9 Repealing of Resolution No. 81-19, dated March 19th, 2019.

RESOLUTION NO. 102

Moved by Daniel Sutton. Seconded by Rob Eady.

WHEREAS Resolution No. 81-19, dated March 19th, 2019, authorized and directed the Treasurer to prepare and register in the name of the Corporation of the Township of Ear Falls, an Acknowledgement and Direction regarding the registration of a Notice of Vesting, Statement of Compliance and Land Transfer Tax Statements for Roll No. 6042- 000-002-03000-0000; and

WHEREAS a registered lienholder on the property has issued payment, in full, for the Tax Arrears on the property on March 27th, 2019; and

WHEREAS the property had not yet been vested in the municipality’s name;

NOW THEREFORE BE IT RESOLVED THAT Resolution No. 81- 19 is hereby repealed.

Carried.

Minutes – Regular Meeting of Council April 3rd, 2019 Page 10

10 REPORTS OF MEMBERS OF COUNCIL

10.1 Councillor Daniel Sutton • Kenora District Services Board (KDSB) • An April Meeting has been added to discuss a few capital projects as well as some day care matters. He hopes to have an update in May for Council.

• Advised that he submitted a Freedom of Information and Protection of Privacy Act (FIPPA) request through FedNor for the executed copy of the contract with Bell for the internet upgrades that were completed in the area.

10.2 Mayor Kevin Kahoot • Met recently in Kenora with MP Bob Nault and Minister Champagne followed by a Meeting with MPP . The primary topic was infrastructure funding.

• Northwestern Ontario Municipal Association (NOMA) Meeting • Noted that most municipalities are going to the Rural Ontario Municipal Association (ROMA) Conference, not Ontario Good Roads Association (OGRA) Conference. Also identified that there was a significant discussion about the Prospectors & Developers Association of Canada (PDAC) Conference attendance. • The Township will likely be receiving a request for a letter of support for bicycle awareness and highway safety signage. • Discussed the Community Safety Plans that have been mandated and that this may be an opportunity to partner with Red Lake.

• Sol Mamakwa, MPP will be holding a constituency clinic in Ear Falls on April 24th, and requested that Deputy Mayor Sutton attend as Mayor Kahoot will be at the NOMA Conference at that time.

• Noted that Winterfest happening this weekend and has been well organized by staff and local volunteers.

• Identified that an update to the Signage Plan will be forthcoming to Council.

11 CLOSED MEETING

N/A

12 CLOSED REPORT

N/A

13 ADJOURNMENT

Minutes – Regular Meeting of Council April 3rd, 2019 Page 11

13.1 RESOLUTION NO. 103

Moved by Rob Eady. Seconded by David Carroll.

RESOLVED THAT this Regular Meeting of Council adjourn at the hour of 8:10 p.m.

Carried.

______Mayor

______Clerk