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April 3, 2019 – Minutes

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April 3, 2019 – Minutes THE CORPORATION OF THE TOWNSHIP OF EAR FALLS M I N U T E S of the Regular Meeting of Ear Falls Council #6 Ear Falls Municipal Council Chambers April 3rd, 2019 @ 7:00 p.m. 1 CALL TO ORDER Mayor Kevin Kahoot called the Meeting to order at 7:00 p.m. 2 ROLL CALL Mayor Kevin Kahoot, Councillor David Carroll, Councillor Rob Eady, Councillor Daniel Sutton, Clerk Treasurer Administrator Kimberly Ballance, and one (1) member of the public. 3 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Mayor Kevin Kahoot declared an interest in Item No. 9.8 due to his relationship with a Community Health Centre Board Member. 4 DELEGATIONS AND PRESENTATIONS None. PART I – CONSENT AGENDA (For the purpose of convenience and for expediting Meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Member of Council. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the Minutes of the Meeting.) Council requested clarification on Item Nos. 7.1.4, 7.6, and 7.7. RESOLUTION NO. 086 Moved by Daniel Sutton. Seconded by Rob Eady. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls hereby adopts the Items in Sections 5 – 7 of Part 1 – Consent Agenda. Carried. 5 MINUTES 5.1 The review and passing of the Minutes of the previous Meetings. Minutes – Regular Meeting of Council April 3rd, 2019 Page 2 5.1.1 March 19th, 2019 – Regular Meeting of Council Minutes. RESOLUTION NO. 087 Moved by David Carroll. Seconded by Daniel Sutton. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls accepts the Minutes of the previous Meeting of Council numbered 5.1.1 at the April 3rd, 2019 Regular Meeting of Council. Carried. C.O. 5.2 Minutes of Committees. 5.2.1 February 27th, 2018 – Ear Falls Joint Health & Safety Committee Meeting Minutes. RESOLUTION NO. 088 Moved by Daniel Sutton. Seconded by David Carroll. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Minutes of Committees numbered 5.2.1 at the April 3rd, 2019 Regular Meeting of Council. Carried. C.O. 5.3 Minutes from other Agencies / Organizations. 5.3.1 January 31st, 2019 – Kenora District Home for the Aged Regular Board of Management Meeting Minutes. 5.3.2 February 26th, 2019 – Northwestern Health Unit Regular Board of Health Meeting Minutes. RESOLUTION NO. 089 Moved by Rob Eady. Seconded by Daniel Sutton. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Minutes from other Agencies / Organizations numbered 5.3.1 to 5.3.2 at the April 3rd, 2019 Regular Meeting of Council. Carried. 6 TENDERS / PROPOSALS / QUOTES None. Minutes – Regular Meeting of Council April 3rd, 2019 Page 3 7 MISCELLANEOUS MOTIONS 7.1 Correspondence. F11-ON 7.1.1 Release dated March 14th, 2019 from the Association of Municipalities of Ontario (AMO) re: Announcement of the 2019 Ontario Municipal Partnership Fund (OMPF) allocations. D05-TI 7.1.2 Letter dated March 15th, 2019 from the Ministry of Natural Resources and Forestry re: Approved Trout Lake Forest 2019- 2020 Annual Work Schedule for the Trout Lake Forest Management Plan Extension. M06-ON 7.1.3 News Release dated March 20th, 2019 from Ontario News re: Ontario’s investment in small and rural municipalities to improve service delivery and efficiency. A01-MU 7.1.4 Policy Update dated March 19th, 2019 from the Association of Municipalities of Ontario (AMO) re: 2019 Federal Budget highlights and the opportunity for progress for municipal government priorities. Clarification was requested on potential energy efficiency projects at the Water and Wastewater Treatment Plants that would qualify under the funding programs announced. A01-FE 7.1.5 News Release dated March 19th, 2019 from the Federation of Canadian Municipalities re: Turning point for cities and communities in the 2019 Federal Budget. RESOLUTION NO. 090 Moved by Rob Eady. Seconded by David Carroll. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the documents numbered 7.1.1 to 7.1.5 at the April 3rd, 2019 Regular Meeting of Council. Carried. C.O. 7.2 Reports from Departments. 7.2.1 Monthly Report from Economic Development Officer Michelle Hiscox – March. Minutes – Regular Meeting of Council April 3rd, 2019 Page 4 RESOLUTION NO. 091 Moved by Daniel Sutton. Seconded by David Carroll. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Report from Departments numbered 7.2.1 at the April 3rd, 2019 Regular Meeting of Council. Carried. T.P. 7.3 Travel and attendance to the Amethyst Sector Meeting being held in Dryden on Monday, April 1st, 2019. RESOLUTION NO. 092 Moved by Daniel Sutton. Seconded by David Carroll. RESOLVED THAT Fire Chief Darryl Desjardins be hereby authorized travel and attendance to the Amethyst Sector Meeting being held in Dryden on Monday, April 1st, 2019. Carried. T.P. 7.4 Travel and attendance to the Northwestern Ontario Water and Wastewater Conference being held in Thunder Bay from October 17th – 18th, 2019. RESOLUTION NO. 093 Moved by Rob Eady. Seconded by Daniel Sutton. RESOLVED THAT Manager of Public Service & Operations Jeff Russell be hereby authorized travel and attendance to the Northwestern Ontario Water and Wastewater Conference being held in Thunder Bay from October 17th – 18th, 2019. Carried. H11-DA 7.5 Letter dated March 21st, 2019 from Breanne Dubreuil re: Resignation from her position as Day Care Assistant Coordinator. RESOLUTION NO. 094 Moved by Rob Eady. Seconded by David Carroll. RESOLVED THAT the resignation of Breanne Dubreuil from her position as Day Care Assistant Coordinator for the Township of Ear Falls, be accepted with regrets, effective April 5th, 2019. Minutes – Regular Meeting of Council April 3rd, 2019 Page 5 Carried. E03-RE 7.6 Letter dated March 21st, 2019 from Northern Waterworks Inc. re: 2018 Annual Report for the Ear Falls Wastewater Treatment Plant. Clarification was requested on whether the Township would be considering enhancements to the Supervisory Control and Data Acquisition (SCADA) system to reduce by-passes. RESOLUTION NO. 095 Moved by David Carroll. Seconded by Daniel Sutton. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls has received and reviewed the 2018 Annual Report for the Ear Falls Wastewater Treatment Plant from Northern Waterworks Inc. in accordance with Condition 10(5) of amended Environmental Compliance Approval No. 1492-A2ZHLC. Carried. A07-EQ 7.7 Report to Council dated March 14th, 2019 from Manager of Public Service & Operations Jeff Russell re: 2019 Plow Replacement. Council requested clarification on the whether the plow will be the same as those purchased for the two (2) new trucks. RESOLUTION NO. 096 Moved by Daniel Sutton. Seconded by David Carroll. RESOLVED THAT on the recommendation of Manager of Public Service & Operations Jeff Russell, Council authorizes the purchase of a 2019 Plow Replacement from Fort Garry Industries at a cost of $10,328.00 plus applicable taxes; and FURTHER THAT this purchase will be funded through the Equipment Reserve (XL60-6000-9731). Carried. P09-LA 7.8 Report to Council dated March 21st, 2019 from Manager of Public Service & Operations Jeff Russell re: Wenesaga Boat Launch Repair Project. RESOLUTION NO. 097 Moved by Rob Eady. Seconded by David Carroll. Minutes – Regular Meeting of Council April 3rd, 2019 Page 6 RESOLVED THAT on the recommendation of Manager of Public Service & Operations Jeff Russell, Council accepts the quote from Moncrief Construction Ltd. for the repair of the Boat Launch at Wenesaga Lake at a cost of $26,191.26 plus applicable taxes. Carried. M03-DO 7.9 Request from the Royal Canadian Legion Branch #238 to waive the Rental Fees for the provision of bar services for Winterfest to be held April 4th, 5th, and 6th, 2019 at the Recreation Centre. RESOLUTION NO. 097 Moved by Rob Eady. Seconded by David Carroll. RESOLVED THAT the Council of the Township of Ear Falls agrees to waive the Rental Fees for the Royal Canadian Legion Branch #238’s provision of bar services for Winterfest to be held April 4th, 5th, and 6th, 2019 at the Recreation Centre. Carried. H04-HE 7.10 2019 17th Annual Employee Health & Safety Workshop to be held Monday, April 29th, 2019. RESOLUTION NO. 099 Moved by Rob Eady. Seconded by Daniel Sutton. WHEREAS Council of the Corporation of the Township of Ear Falls approved the closure of all Municipal Departments on Thursday, May 2nd, 2019 for the purpose of education and training for all Municipal employees at the 2019 Annual Employee Health & Safety Workshop; and WHEREAS the presenters were unavailable to attend the 2019 Annual Employee Health & Safety Workshop on Thursday, May 2nd, 2019; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Ear Falls approves the revised date of Monday, April 29th, 2019 for the 2019 Annual Employee Health & Safety Workshop. Carried. 8 BY-LAWS 8.1 By-Law No. 2222-19, a By-Law to Affirm Minor Decisions by Minutes – Regular Meeting of Council April 3rd, 2019 Page 7 Council.
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