American University Department of Athletics and Recreation Verification of Receipt Student-Athlete Handbook 2019 – 2020

Dear Eagle Student-Athletes, Welcome back for the 2019 -2020 academic year. It’s a special honor for me to serve as your Director of Athletics and Recreation. My job is to create and nurture an environment where each one of you can reach your full potential. As you know, American University is a special place and affords you opportunities that can only be found at a select few institutions. Your part of the bargain is to always conduct yourself with the character and integrity expected of an American Eagle student-athlete. Remember, your behavior is not only a reflection on yourself, but your family, your team and our institution as well. It’s a privilege to be able to put on the American University uniform each and every day--please, never forget that, and hold each other accountable. Last year we experienced great success both in and out of the classroom. Through hard work and dedication, you earned numerous Patriot League honors, and all the while maintained over a 3.4 GPA! This can only happen if you’re focused on both sides of the student-athlete equation and when our upperclassmen serve as role models and mentors to our underclassmen. I thank you for that. The enclosed manual is provided to you as a comprehensive source outlining your responsibilities as an American University student-athlete. It is the responsibility of every student-athlete to read this manual thoroughly and be familiar with its contents. However, should you ever have questions, or issues arise please feel free to contact your coaches, my staff or me directly. We are all part of the Eagle team, and your success on the field, in the classroom and in the community is our primary goal. Welcome back. If you see me walking around campus, please stop me and say hello....I look forward to talking with each of you! GO EAGLES! Dr. Billy Walker

Director of Athletics and Recreation “Character Forged Through Competition”

Table of Contents AU ATHLETICS DEPARTMENT DIRECTORY ...... 6 STUDENT-ATHLETE SUPPORT PROGRAM ...... 8 Services Provided by the Student-Athlete Support Program ...... 9 One-on-One Academic Support Meetings ...... 9 Team GPA Requirements ...... 9 Mandatory Study Hall ...... 9 Requesting SASP Individual Tutoring ...... 10 Tutoring Rules and Regulations ...... 10 Excusal Letters for Team Competition ...... 11 Priority Registration ...... 12 Referral to University Services ...... 12 Student-Athlete GPA Reports ...... 12 Academic Integrity Code ...... 12 Academic Probation ...... 13 AU EAGLES LEADERSHIP ACADEMY ...... 13 NCAA ELIGIBILITY GUIDE ...... 15 NCAA Guidelines ...... 15 Important Phone Numbers – NCAA Eligibility ...... 16 Ethical Conduct ...... 16 American University Athletics Department Transfer Portal Policy...... 18 Athletic Financial Aid Awarding Process ...... 18 Decision to Not Renew Athletic Financial Aid...... 19 Student-Athlete Employment ...... 21 Commercial Endorsements ...... 21 Extra Benefits...... 21 Important Phone Numbers Student-Athlete/Employment/Endorsement/Extra Benefits ...... 21 ATHLETIC GRANT-IN-AID ...... 21 Athletic Financial Aid Awarding Process ...... 22 Decision to Not Renew Athletic Financial Aid...... 23 Athletic Financial Aid Appeal Process ...... 24 Important Phone Numbers – Scholarship Renewal ...... 25 Athletics Grant-In-Aid Agreement ...... 25 DEPARTMENT OF INTERCOLLEGIATE ATHLETICS AND RECREATION GRIEVANCE PROCEDURES FOR STUDENT-ATHLETES ...... 28

Cancellation/Reduction of Financial Aid ...... 28 Designated Sport Administrators ...... 29 Time Demands Policies ...... 29 PATRIOT LEAGUE ACADEMIC STANDARDS & CODE OF CONDUCT ...... 29 RIGHTS AND RESPONSIBILITIES OF STUDENT ATHLETES ...... 33 Responsible Conduct ...... 34 General Responsibilities ...... 34 Athletic Conduct Responsibilities ...... 34 UNIVERSITY POLICY: HAZING ...... 35 UNIVERSITY POLICY: DISCRIMINATION AND SEXUAL HARASSMENT ...... 36 STUDENT-ATHLETE ADVISORY COMMITTEE (SAAC) ...... 41 STUDENT-ATHLETE WELFARE ...... 41 Commitment to Student-Athlete Welfare ...... 41 Expectations of American University Student-Athletes ...... 42 American University Student-Athlete Exit Interview ...... 42 OFFICE OF ATHLETICS COMMUNICATIONS ...... 43 Mission and Goals Statement ...... 43 Athletics Website ...... 44 American University Athletics - Social Media Policy ...... 44 Interview Policy ...... 45 American University Athletic Communications Staff ...... 46 SPORTS MEDICINE ...... 46 Athletic Training Facilities ...... 47 Athletic Training Room Hours of Operation (Academic Year): ...... 48 Athletic Training Room Hours of Operation (Holidays/Semester Break/Summer): ...... 48 Athletic Training Room Rules ...... 48 2019-2020 Student-Athlete Responsibilities ...... 49 2019-2020 Request for 2nd Opinion / Outside Provider ...... 50 2019-2020 Athletic Injury Insurance Procedures ...... 51 2019-2020 Concussion Management Plan (Traumatic Brain Injuries TBI) ...... 54 2019-2020 Administrators/Coaches Concussion Statement ...... 59 2019-2020 Student-Athlete Concussion Statement ...... 60 Concussion Take Home Instructions ...... 61 2019-2020 Concussion Evaluation Sheet ...... 63 2019-2020 Drug Awareness, Testing and Education Program ...... 67

Appendix A - 2019-2020 NCAA Banned Substances ...... 79 Appendix B - 2019-2020 Consent to Participate in Drug Awareness Program ...... 80 Appendix C - Reasonable Suspicion Notification Form ...... 81 Appendix D - 2019-2020 Drug Testing Notification Form ...... 82 Appendix E – Self-Referral Program ...... 83 Appendix F – Collection Procedures ...... 85 Appendix G –Drug Testing Roster ...... 85 Appendix H – Corrective Actions – Dates of Competition ...... 86 Appendix I – Providers in DC and MD ...... 87 2019-2020 Methicillin-Resistant Staphylococcus Aureus (MRSA) Fact Sheet ...... 87 2019-2020 Pregnancy Protocol ...... 88 2019-2020 Heat Management Strategies ...... 90 2019-2020 Cold Weather Strategies ...... 93 2019-2020 Lightning Policy ...... 95 2019-2020 Emergency Action Plan ...... 98 Emergency Action Plan – Bender Arena ...... 99 Emergency Action Plan – Reeves Aquatic Center (Frailey Pool) ...... 100 Emergency Action Plan – William I Jacobs Recreational Complex (Turf Field) ...... 101 Emergency Action Plan - Massachusetts Avenue Athletic Field ...... 102 Emergency Action Plan - Reeves Field / Track ...... 102 Emergency Action Plan - Wrestling Room / Varsity Weight Room ...... 103 Automated External Defibrillator (AED) Deployment Protocol ...... 104 2019-20 Travel Procedures ...... 105 EQUIPMENT OPERATIONS AND SERVICES ...... 106 Apparel and Equipment ...... 106 Issue and Return of Apparel...... 107 Removal from a Team (Voluntary or Involuntary) ...... 107 Retention of Apparel and Equipment at the End of Collegiate Participation ...... 107 Bill for Equipment and Apparel ...... 107 Athletic Laundry Procedures ...... 107 Important Phone Numbers – Equipment Room ...... 108 STRENGTH AND CONDITIONING ...... 108 Rules and Expectations ...... 108 Fueling Station ...... 108 Nutritional Seminars ...... 108

Important Phone Numbers – Strength and Conditioning ...... 109 VARSITY LETTER AWARDS ...... 109 RECREATIONAL SPORTS AND FITNESS ...... 109 Intramural Programs ...... 109 Club Sports ...... 110 Verification of Receipt ...... 111

AU ATHLETICS DEPARTMENT DIRECTORY TITLE NAME E-MAIL PHONE Administration Director of Athletics Dr. Billy Walker [email protected] (202) 885-3001 Deputy Director of Athletics Josephine Harrington [email protected] (202) 885-3006 Senior Associate AD, SWA Athena Argyropoulos [email protected] (202) 885-3024 Assistant AD, Administration Emily Janson [email protected] (202) 885-3001 Manager of Business Operations Fikru Dinka [email protected] (202) 885-3086 Business Assistant Jason Grimes [email protected] (202) 885-3043 Compliance Associate AD / Compliance Andrew Smith [email protected] (202) 885-3046 Assistant Director of Compliance Kari De Hof karidehof @american.edu (202) 885-3039 Communications Assistant AD, Digital Media & TBD TBD (202) 885-3079 Communications Associate Director of Athletics Nick Guerriero [email protected] (202) 885-3032 Communications Assistant Director of Athletics Sam Rinkus [email protected] (202) 885-3030 Communications Athletic Video Coordinator Cyprian Bowlding [email protected] (202) 885-3005 Assistant Director of Creative TBD TBD TBD Content External Relations Associate AD, External Relations David Bierwirth [email protected] (202) 885-3025 Assistant AD, Marketing, & Robert Sherman [email protected] (202) 885-3075 Corporate Partnerships Assistant Director of Ticket Sales Ben Zenker [email protected] (202)885-2617 & Marketing Development Director of Development Chris Stewart [email protected] (202) 885-6612 Assistant Director of Development TBD TBD (202) 885-3104 Student-Athlete Support Program Director, Student Success and Ashley Rozendaal [email protected] (202) 885-3185 Student-Athlete Support Senior Academic Counselor, Student-Athlete Development and Spencer Bonahoom [email protected] (202) 885-3057 Leadership

Senior Academic Counselor, Erin Saunders [email protected] (202) 885-3890 Student-Athlete Support Academic Counselor, Student- TBD TBD TBD Athlete Support Equipment Director of Equipment Operations John Ganther [email protected] (202) 885-3061 Assistant Equipment Manager Kevin McKeown mckeown @american.edu (202) 885-3060 Facility Operations Assistant AD, Facilities & Jordan Tobin [email protected] (202) 885-3074 Operations Facilities Manager James Stevens [email protected] (202) 885-3070 Operations Manager Sarah Stroh [email protected] (202)885-3162 Operations Manager Brian Mori [email protected] (202) 885-3071 Strength & Conditioning Assistant AD, Strength & Sean Foster [email protected] (202) 885-3056 Conditioning Assistant Strength & Conditioning Philip Reuer [email protected] (202) 885-3091 Coach Sports Medicine Assistant AD, Sports Medicine Sean Dash [email protected] (202) 885-3040 Associate Athletic Trainer Sam Raso [email protected] (202) 885-3101 Assistant Athletic Trainer Jordan Faimon [email protected] (202) 885-3034 Assistant Athletic Trainer Molly Sicard [email protected] (202) 885-3041 Assistant Athletic Trainer Rebecca Cover [email protected] (202) 885-3049 Assistant Athletic Trainer Josh Berg [email protected] (202) 885-3064 COACHING STAFF Men’s Basketball Head Coach Mike Brennan [email protected] (202) 885-3009 Assistant Coach Scott Greenman [email protected] (202) 885-3012 Assistant Coach Matthew Wolff [email protected] (202) 885-3011 Assistant Coach Eddie Jackson [email protected] (202) 885-3209 Director of Men’s Basketball Sam Roditti [email protected] (202) 885-3010 Operations Women’s Basketball Head Coach Megan Gebbia [email protected] (202) 885-3023 Associate Head Coach Tiffany Coll [email protected] (202) 885-3051 Assistant Coach Nikki Flores [email protected] (202) 885-3013 Assistant Coach Emily Stallings [email protected] (202) 885-3019 Director of Women’s Basketball Nicole Krusen [email protected] (202) 885-3083 Operations Cross Country/Track & Field Head Coach Sean Graham [email protected] (202) 885-3026 Assistant Coach Danielle Gray [email protected] (202) 885-3002 Assistant Coach Alex Noel [email protected] (202) 885-3077 Field Hockey Head Coach Steve Jennings [email protected] (202) 885-3018

Assistant Coach Rachel McCarthy [email protected] (202) 885-3085 Assistant Coach Kristin Matula [email protected] (202) 885-3084 Women’s Lacrosse Head Coach Jenna Petrucelli [email protected] (202) 885-3072 Assistant Coach TBD TBD (202) 885-3087 Assistant Coach TBD TBD TBD Men’s Soccer Head Coach Zach Samol [email protected] (202) 885-3014 Assistant Coach Mike Montross [email protected] (202) 885-3183 Assistant Coach Dan Louisignau [email protected] (202) 885-3044 Women’s Soccer Head Coach Anabel Hering [email protected] (202) 885-3047 Assistant Coach Declan Coll [email protected] (202) 885-3112 Assistant Coach Monica Lovett-Groat [email protected] (202) 885-3115 Swimming and Diving Head Coach Mark Davin [email protected] (202) 885-3080 Assistant Coach Garland Bartlett [email protected] (202) 885-3081 Diving Coach John Barry [email protected] (202) 885-3082 Assistant Coach Beth O’Connor Baker (202) 885-3081 Volleyball Head Coach Barry Goldberg [email protected] (202) 885-3031 Assistant Coach Sarah Katz [email protected] (202) 885-3647 Assistant Coach Michael Henchy [email protected] (202) 885-3036 Wrestling Head Coach Teague Moore [email protected] (202) 885-3066 Assistant Coach Jeric Kasunic [email protected] (202) 885-3007 Assistant Coach TBD TBD (202) 885-3052 Spirit Spirit Coordinator/Head Coach, Maggie Klee [email protected] Dance Team Spirit Coordinator/Head Coach, Emily Hampsten [email protected] Dance Team Head Coach, Cheerleading Team TBD [email protected]

STUDENT-ATHLETE SUPPORT PROGRAM The term “student-athlete” embodies the vision of the Department of Athletics and Office of Undergraduate Education and Academic Student Services at American University. Each student-athlete is a student first and an athlete second. Integrating achievements in the athletic arena with high academic standards is fundamental to the mission of the Department. The Student-Athlete Support Program shares in this mission by fostering an atmosphere of academic achievement and personal development for all student-athletes. The Student-Athlete Support Program (SASP) is a service of the Office of Undergraduate Education and Academic Student Services. It promotes integrity, excellence, responsibility, and initiative in achieving educational, athletic, personal and social goals. The emphasis is on the development of the total person.

Services Provided by the Student-Athlete Support Program The SASP staff offers academic support and student-athlete development for all student-athletes, including assistance with academic skills development, time management, organizational skills, personal development, leadership development, transition support, career development, and preparation for life after sport. In addition, the SASP provides referrals to other campus offices as necessary. The SASP staff serve as the First Year Advisor for all incoming freshmen student-athletes beginning in May and ended the succeeding June. Student-athletes will transition to their major advisor beginning June of their sophomore year. The Senior Academic Counselor, Student-Athlete Development and Leadership will serve as the AU Experience (AUx1) instructor for the first year athletes in Fall of their first year. One-on-One Academic Support Meetings One-on-one academic support meetings involve weekly meetings throughout a semester with a student- athlete academic counselor. SASP staff will monitor academic progress and aid the development of academic skills, such as time management and study strategies. Student-athletes must attend a weekly meeting during any semester in which he/she earned less than their team’s established GPA requirement for the previous semester and/or cumulative GPA. Some coaches, however, in conjunction with SASP staff, may require student-athletes to attend academic support meetings, regardless of GPA, if they feel that such meetings are in the student-athlete’s best interest. Student-athletes may also elect to attend academic support meetings on a voluntary basis. All incoming student-athletes will be required to meet with their SASP counselor at least once during the first 4 weeks of the fall semester. Additionally, incoming student-athletes may be required to attend weekly academic support meetings, as determined by their SASP counselor and coach. Team GPA Requirements Men’s Basketball – 3.0 Men’s Cross Country and Track – 3.0 Men’s Soccer – 3.2 Men’s Swimming and Diving – 3.0 Men’s Wrestling – 3.25 Women’s Basketball – 3.2 Women’s Cross Country and Track – 3.0 Women’s Field Hockey – 3.5 Women’s Lacrosse – 3.4 Women’s Soccer – 3.2 Women’s Swimming and Diving – 3.0 Women’s Volleyball – 3.0 Mandatory Study Hall All first-year and transfer student-athletes are required to attend Study Hall for their first semester at American University. Student-athletes who successfully complete all the requirements of Study Hall and achieve a cumulative GPA determined by SASP staff and their coach, will not be required to attend Study Hall during the following semester. Some coaches may require team members to attend Study Hall during the following semester, regardless of GPA, if they feel that continued attendance is in the student- athlete’s best interest. Study Hall is conducted in the University Library on the 2nd floor. As a courtesy to all those studying in the library and as a representative of the Athletic Department, student-athletes must exhibit exemplary behavior while attending Study Hall. The following rules apply to all student-athletes attending Study Hall in the Bender Library:

1. Study Hall is open whenever the University Library is open. A Study Hall week will begin on Sunday and end on Saturday. Coaches will be e-mailed weekly hours every Monday. Student-athletes are required to meet your study hall hours every week. Hours will not be adjusted if the Library is closed for a holiday or for weather. 2. Student-athletes must check-in and check-out of Study Hall in the University Library lobby though the Student-Athlete Support Program computer station. Failure to check in and out of Study Hall will result in the removal of all hours for that day. 3. Study Hall is for serious study only. You must bring appropriate study material to the library. 4. All University Library rules apply in full to student-athletes attending Study Hall. Time spent in office hours, Math and Statistics Lab/Writing Center/CLEAR appointments, SI sessions, and faculty office hours can count towards Study Hall hours. Student-athletes are required to fill out an Alternative Study Hall sheet with the appropriate signature and deliver it to your SASP counselor by Friday of the same week to receive your hours. Requesting SASP Individual Tutoring Scheduling a tutor: To schedule a tutoring session, a student-athlete must schedule a tutor through their own Teamworks account. Requesting a tutor: If a tutor is not already available for scheduling, students may request a tutor in a particular subject. To do so, a student-athlete must place a request through the Teamworks. Please be sure to request a tutor in advance, as it may not be possible to fill last minute requests. Payment of tutor: The Department of Athletics covers the charges for tutoring needs of the student- athletes when hired directly through the SASP. The Tutor must complete a Tutoring Report through the Teamworks software at the conclusion of each tutoring session; otherwise, the tutor will not be paid. Student-athletes interested in pursuing writing, mathematics, statistics, and/or foreign language tutoring can utilize services through the Writing Center, Math and Statistics Lab, and/or CLEAR. Tutoring Rules and Regulations The following rules apply to all student-athletes using tutoring through the Student-Athlete Support Program. 1. Student-athletes are not permitted to schedule tutoring with a SASP hired tutor outside of the Teamworks system. 2. All communication between student-athletes and SASP tutors must be conducted through the Teamworks system. Student-athletes and tutors may utilize the messaging feature in Teamworks. 4. Student-athletes are required to meet with their SASP tutor at the front desk of the library. 5. Student-athletes and tutors are expected to arrive to appointments on time. Arriving late to a tutoring session may result in appropriate action. 6. All cancellations must go through a SASP Academic Counselor and then be cancelled through the Teamworks system. Student-athletes and tutors may not cancel by Teamworks messaging or through any outside channels such as e-mail and text message. 7. Student-athlete are required to cancel an appointment at least one hour in advance of the scheduled appointment. Should a student-athlete cancel within the one-hour window prior to the start of the appointment, the student-athlete will be considered a late cancel and are subject to the following penalties: First offense – SASP counselors will contact the student-athlete and respective coaches via email, notifying them of the late cancel/missed session. Second offense – The student-athlete’s coach will be notified of the second late cancel and you will be subject to the penalties established by the coach and team rules. Penalties are left to the discretion of the coach. Third offense – Tutoring privileges through the SASP will be revoked for the remainder of the current semester. Student-athletes who have three offenses can attend tutoring sessions through the Tutoring Lab

10 in the Academic Support and Access Center, Writing Center, Math and Statistics Lab, and CLEAR. 8. If you do not attend your scheduled tutoring appointment you will be marked as a no-show and are subject to the following penalties: First offense – SASP counselors will contact the student-athlete and respective coaches via email, notifying them of the late cancel/missed session. Second offense – The student-athlete’s coach will be notified of the second late cancel and you will be subject to the penalties established by the coach and team rules. Penalties are left to the discretion of the coach. Third offense – Tutoring privileges through the SASP will be revoked for the remainder of the current semester. Student-athletes who have three offenses can attend tutoring sessions through the Tutoring Lab in the Academic Support and Access Center, Writing Center, Math and Statistics Lab, and CLEAR. What can and cannot be covered in tutoring? • You CAN use tutoring time to prepare for exams and quizzes by reviewing practice problems and asking questions about concepts and themes. • You CANNOT ask for assistance on take-home tests or quizzes. • You CAN discuss practice problems to review procedures and concepts that will prepare you for the graded homework assignment in question. • You CANNOT ask tutors for help with graded homework assignments. If you are going over old homework assignments as opportunities to practice material, make sure that working on it will not cause a grade improvement. • You CAN brainstorm and discuss ideas specific to writing assignments. Use the opportunity to discuss general grammar and punctuation rules. • You CANNOT ask or expect a tutor to write a paper or part of a paper for you. Your tutor will not edit your paper for grammatical errors. • You CANNOT ask or expect a SASP counselor to edit your paper for grammatical errors or to support the writing of any aspect of your written assignments. Athletes are required to work with a tutor in the Writing Center. • You CAN go to the Supplemental Instruction sessions for group tutoring. • You CANNOT ask tutors for group tutoring sessions. • You CAN brainstorm and discuss ideas specific to writing assignments with a SASP counselor. Use the opportunity to discuss general grammar and punctuation rules. Excusal Letters for Team Competition Student-athletes are expected to attend ALL classes while they are enrolled at American University. In accordance with academic regulation 4.1.1, “Individual instructors may have different attendance requirements; it is the student's responsibility to check each course syllabus to determine policy and to speak to instructors regarding excused absences. Excused absences include major religious holidays (posted annually by the Office of Provost and Kay Spiritual Life Center), medical or mental health events, and athletic team events.” Students must provide an excusal letter to each professor at the beginning of the semester in which they are competing, request a confirmation signature from each faculty member, and return the completed travel card to the SASP by the last day to add/drop a class for the current semester. Excusal Letter Procedures: 1. At the beginning of each semester, an official “Excusal Letter” will be provided for you to give to each of your professors. You will also receive a “Travel Card.” 2. Upon receipt of your “Excusal Letter,” each professor must sign your “Travel Card” to verify that he/she has received your “Excusal Letter.” 3. After all of your professors have signed your “Travel Card,” return your “Travel Card” to the SASP. The “Travel Card” is due no later than by the last day to add/drop a class. Keep in mind that professors have no automatic way of knowing the difference between

11 excused and unexcused absences from class. If you fail to provide each professor with the “Excusal Letter” and have each of them sign a “Travel Card”, you may suffer academic penalties. Finally, university policy states that faculty may not penalize student-athletes for absences due to athletic competition or travel. If a student-athlete is going to miss an exam due to an athletic contest and arrangements cannot be made with the professor or the department to make-up the exam, SASP staff may proctor a make-up exam through the Courtesy Testing Service. The deadline for requesting Courtesy Testing Services is 3 business days prior to the date that the exam is to be administered. Failure to comply with this timeline may result in the inability of the Courtesy Testing Service staff to proctor the exam. Periodically, student-athletes may have an athletic contest during final exams. It is the student-athlete’s responsibility to speak with the professor at the beginning of the semester to notify them of this possibility so that special arrangements can be made. If you have any difficulties navigating excused absences, please contact the Student-Athlete Support Program. Priority Registration American University recognizes that student-athletes have many time restrictions and considerations when planning their academic schedules. Therefore, student-athletes are given priority provided they have no financial or other university restrictions. This privilege has been granted to allow student-athletes to set their academic schedules and eliminate any conflict with team practices and competitions. Students must follow all registration procedures set out by their academic unit before registering. Academic advisors assist students in obtaining a well-balanced education and in interpreting university policies and procedures. It is important for student-athletes to prepare for priority registration before it begins by meeting with their advisor and removing any stops on their account. Student-athletes who wait to register may face academic and athletic conflicts due to closed courses. Referral to University Services The Student-Athlete Support Program maintains close contact with various services of the university. As such, student-athletes seeking support outside of the realm of SASP will be referred to the proper office on campus, including the Academic Support and Access Center for disability resources and accommodations, and the Counseling Center for mental health support. The Student-Athlete Support Program is not a confidential campus resource. SASP staff will follow American University protocol when necessary to submit Care Reports to the Dean of Students Office, Title IX reports, and Cleary reports, among other referrals, as required of all non-confidential staff. Student-Athlete GPA Reports The Student-Athlete Support Program complies cumulative GPA, semester GPA, and team GPA reports at the end of each semester. Student-Athlete GPA reports are provided to the University President, Dean of Undergraduate Education, Athletics administration, and head coaches. All students who are on their respective team's compliance roster at any point after the last day to add or drop a class, as published on the University calendar, will be included in all student-athlete GPA reports for that semester. Students who are removed from their respective team's compliance roster after the last day to add or drop a class, as published on the University calendar, will still be included in all student-athlete GPA reports for that semester. Student-athlete GPA reports include both scholarship and non-scholarship athletes. Students who are removed from their respective team's compliance roster before the last day to add or drop a class, as published on the University calendar, will be excluded from all student-athlete GPA reports for that semester. Academic Integrity Code “The Academic Integrity Code for American University describes standards for academic conduct, rights

12 and responsibilities of members of the academic community, and procedures for handling allegations of academic dishonesty. Academic dishonesty as defined by the Code includes, but is not limited to: plagiarism, inappropriate collaboration, dishonesty in examinations (in-class or take-home), dishonesty in papers, work done for one course and submitted to another, deliberate falsification of data, interference with other students’ work, and copyright violations.” (http://www.american.edu/american/registrar/AcademicReg/New/reg80.html) The Department of Athletics treats violations of the Academic Integrity Code very seriously. Student- athletes charged with violating the Academic Integrity Code are strongly encouraged to discuss the situation with a member of the Student-Athlete Support Program staff. Student-Athlete Support Program staff including full-time staff, graduate students, and tutors are required to report any suspicion of academic misconduct to the Associate Athletic Director, Compliance and Vice Provost of Undergraduate Education. Academic Probation An undergraduate student who fails to maintain the required 2.00 cumulative GPA may be placed on probationary status by their School. Students should refer to the Academic Regulations for more detail. A student-athlete on academic probation may be INELIGIBLE TO PARTICIPATE IN INTERCOLLEGIATE ATHLETICS. Academic probation carries other restrictions, which are outlined in the American University Academic Regulations.

AU EAGLES LEADERSHIP ACADEMY In addition to academic support, the Student-Athlete Support Program (SASP) carries out the Leadership Academy to provide individual growth opportunities for student-athletes. The mission of the AU Eagles Leadership Academy is to create opportunities for student-athletes to be challenged, to grow in their leadership and develop personally, and to have formational experiences that will guide their futures. Specifically, the academy seeks to achieve the following goals • To develop student-athletes into lifelong learners and leaders. • To provide student-athletes opportunities to learn leadership skills and theories and reflect on their own abilities. • To create an environment for growth and transformation through active, diverse and experiential learning. • To build engagement in student-athletes that will inspire action - carrying the vision to their teams, our department, and the community. In addition, the various components of the Leadership Academy will aim to enhance interpersonal relationships in the lives of student-athletes and enable student-athletes to make meaningful contributions to their communities. The Leadership Academy is made up of two main components: developmental opportunities for all student-athletes, and the Leadership Development Series. Developmental Opportunities for all student-athletes One-Time Events Individual Team Supports The SASP offers support on a team-by-team basis to each of the athletic programs. These efforts include leadership & teambuilding activities, including facilitating session such as the DiSC Behavioral Assessment or on other important areas as identified by the coaches and student-athletes. It also includes sponsoring a team “book club” for reading on leadership, team culture, or other topics. Freshman Kickoff To start the year, the SASP hosts a kickoff event as a social for all new freshmen student-athletes. This is an opportunity for student-athletes to meet their peers from other teams and begin to forge friendships in

13 the department. Workshops Throughout the year, the SASP, often in partnership with other university offices, will provide student- athletes with opportunities for growth and development through workshops. The topics of these vary with need, but often will focus on areas such as personal finance and career development. One example of a regular workshop is the Student-Athlete Resume Workshop, a chance for students to spend time with a career counselor preparing and reviewing their professional resume. Student-Athlete Alumni Panel Each year, the SASP, in partnership with the Department of Athletics, hosts the Student-Athlete Alumni Panel. A required event for junior student-athletes, this program brings in a group of former AU student- athletes to discuss their individual AU experiences, share their unique paths to post-grad success, and offer any career insights and advice to our upperclassmen. Individual Career Development In addition to the workshops panel, student-athletes also have the opportunity to consult with their SASP counselor about their professional preparation needs. They are also encouraged to take advantage of career and professional development resources offered by the AU Career Center and Kogod Center for Career Development. These include but are not limited to: Résumé and cover letter construction/critique, networking, interview prep, internships and/or job opportunities, academic major exploration and graduate school applications. Orin R. Smith Life Skills Etiquette Dinner All students in their final spring semester of eligibility are required to attend the Orin R. Smith Life Skills Etiquette Dinner. Nationally recognized protocol coach Michelle Patrick hosts the etiquette dinner, which serves as the culmination of the AU Eagles Leadership Academy. Helping to ensure a successful transition from the classroom to the boardroom, this is the final chance for student-athletes to connect with coaches and administrators and to finely tune the soft skills that contribute to personal and professional success. Speaker Series The SASP and Department of Athletics saves the fall semester as an opportunity to bring expert speakers to campus to address the student-athletes. The topic of the Fall Speaker varies from year to year based on the current needs of students. Similarly, speakers are brought to campus each spring semester to provide learning opportunities for student-athletes. The topics of these speakers operate on a four-year cycle and address areas on overall health and wellness, including alcohol, tobacco and other drugs, hazing, nutrition, and mental health and emotional support. Leadership Development Series The Leadership Development Series is part of the Patriot League Leadership Development Initiative and provides opportunities for student-athletes of all classes to work on their leadership abilities. Emerging Eagles The first phase of the Leadership Development Series is offered for freshmen and sophomore student- athletes. This foundational program focuses on self-leadership through awareness of personal leadership styles and behaviors. Rising Eagles This second phase is targeted toward sophomores and juniors after they have completed Emerging Eagles. This leadership development program emphasizes leading others through a concentration on important team leadership elements, including effective communication and conflict resolution. Soaring Eagles The final phase of the series is provided for juniors and seniors as a culmination to their leadership development efforts. the final phase is grounded in leadership in action. These student-athletes will have

14 the chance to take on important roles of leadership in the department, mentor younger student-athletes, and leave their mark on the AU Athletics community.

NCAA ELIGIBILITY GUIDE This guide will inform you of the pertinent rules and regulations that apply to student-athletes. These rules and regulations are created and enforced by American University, the Patriot League, and the National Collegiate Athletic Association (NCAA). This guide is by no means comprehensive, nor is it intended to be a complete inventory of all regulations of the involved organizations. This guide is meant simply to inform you of the most basic, most frequently asked questions about rules. It is the policy of American University and its Athletics Department to self-report all violations of NCAA and Patriot League rules. If you have direct knowledge of any violations it is your responsibility to either inform the institution’s Office of Compliance, your head coach, or another member of the Athletic Department Staff. NCAA Guidelines As a student-athlete, whether recruited or non-recruited, to be eligible to participate in the intercollegiate athletics program you must: 1. Be certified as an NCAA Division I eligible freshman or transfer student-athlete. 2. Be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain progress toward a baccalaureate or equivalent degree. 3. Not accept pay, or have accepted the promise of pay in any form for participation in your sport. 4. Not engaged in unethical conduct. 5. Not receive financial aid other than that authorized by the NCAA. 6. Not participate for more than four (4) seasons in one sport, unless granted a fifth season by the Patriot League. 7. Not accept non-permissible awards, extra benefits or excessive or improper expenses not authorized by NCAA legislation. Examples: • You may not keep or use athletic clothing as part of your personal wardrobe. • You may not make personal calls from an Athletic Department phone. • You may not ask a Department employee to type a paper unless you pay them at a going rate. • You may not use the photocopier for personal copies. • You may not use Athletic Department vans. • You may not borrow money from the Athletic Department or an Athletic Department staff member. 8. Not play for another team during the academic year, unless otherwise permitted by NCAA regulations. 9. Complete all required NCAA, University and departmental eligibility and consent forms, medical forms, and provide proper insurance information and take a physical exam. NCAA Academic Standards An undergraduate student admitted to and enrolled in a degree program usually registers for (15) credit hours each semester so that the required minimum of 120 credit hours for the bachelor’s degree is completed in four years. The NCAA requires that the student-athlete: 1. Be enrolled in a minimum of 12 credit hours every semester, and may not drop below that at any time. 2. As a student-athlete, you must have successfully completed the required high school core curriculum and achieved the required SAT or ACT score. 3. As an upper class student-athlete, you must have successfully completed 24 credit hours during the preceding academic year and summer, with at least 18 credit hours completed during the fall and spring

semesters. In addition, you must pass at least 6 credit hours toward your degree each semester. 4. Read and sign the NCAA Student-Athlete Statement, Student-Athlete Health Insurance Portability and Accountability Authorization/The Buckley Amendment Consent Form and the Drug Testing Consent Form. 5. By the beginning of the third year of enrollment at any college, including junior colleges and colleges outside the United States, the student-athlete must designate a major which will ultimately lead toward a baccalaureate degree. The major must be declared in writing through the Dean’s Office at the beginning of the 5th semester (usually the fall semester of the junior year). 6. After the designation of a major, the student-athlete must meet the required NCAA Progress towards Degree requirements. Those requirements are certified in writing by the Dean’s Office before the student-athlete is eligible for the next academic year. 7. Maintain a cumulative GPA of 2.0 or higher as designated by your major area. It is important that you choose your classes with the proper advisement, and that you do not indiscriminately drop and add courses. Use the Academic Support Program Staff, the Compliance Office and your academic advisors when you make a decision about your courses. You can render yourself ineligible if you are not taking the classes necessary to graduate in your declared major! Important Phone Numbers – NCAA Eligibility Andrew Smith, Associate Athletic Director for Compliance 202-885-3046 Kari DeHof, Assistant Director of Athletics for Compliance 202-885-3039 Ashley Rozendaal, Director, Student Success and Student-Athlete Support 202-885-3185 Erin Saunders, Senior Academic Counselor, Student-Athlete Support 202-885-3890 Ethical Conduct In addition to stating its expectations of honesty and sportsmanship from each student-athlete, the NCAA outlines specific rules concerning conduct that will be considered contrary to its standards. According to NCAA bylaws, unethical conduct by a prospective or enrolled student-athlete may include, but is not limited to the following: 1. Refusal to furnish information relevant to the investigation of a possible NCAA violation of an NCAA regulation when requested to do so by the NCAA or the individual’s institution; 2. Knowing involvement in arranging for fraudulent academic credit, false transcripts or fraudulence in connection with entrance or placement examinations for a prospective or an enrolled student-athlete; 3. Participating in any way in gambling activities involving any intercollegiate or professional team or sporting event, or participating in any gambling activity that involves intercollegiate or professional athletics; 4. Use of banned drugs, both performance enhancing and recreational; 5. Engaging in any athletics competition under an assumed name or with intent otherwise to deceive; and 6. Dishonesty in evading or violating NCAA regulations. Responsible Conduct Student-athletes at American University are expected to conduct themselves in a manner that best represents their team and the institution while being productive members of both the campus and surrounding communities. It is their responsibility to exhibit behaviors that enable them to make the most of the academic and athletic opportunities afforded to them. Participation in athletics is a privilege, not a right; you are subject to NCAA, Patriot League, and EIWA Rules and regulations. To earn and maintain that privilege, all student-athletes must adhere to the American University Student-Athlete Code of Conduct as well as the American University Student Code of Conduct. As American University’s most visible ambassadors, student-athletes are expected to uphold at all times high standards of integrity and behavior reflecting well upon themselves, their families, coaches, teammates

16 and the Department of Athletics. Student Athletes are expected to: Abide by all rules and regulations of AU, the Patriot League, EIWA, and the NCAA. Failure to do so may result in suspension from the team or from the University through the Office of Judicial Affairs. Scholarship student-athletes risk having all or part of their financial aid revoked for violations of the code. A student- athlete may appeal disciplinary action if he/she believes his/her situation presents special circumstances by which the assigned sanctions to be imposed are manifestly unfair or there is significant evidence that would justify a different outcome (see Appeals process). Student-athletes as citizens of the American University and the surrounding community are expected to abide by Federal, District and State laws. It is expected that the behavior of student-athletes shall at all times reflect the high standards of honor and dignity that characterize participation in competitive sports at AU; student-athletes may be subjected to Athletic Department discipline for such acts that violate the Student-Athlete Code of conduct, regardless of where and when the acts are committed and regardless if any other disciplinary or legal action is taken against the student-athlete. In addition to obeying all federal, state and local laws, student-athletes shall not participate in any gambling activities involving intercollegiate or professional athletics. They shall not solicit or accept any bet, wager any item of tangible value or provide information to individuals involved in athletic gambling activities. Your general student and academic responsibilities include: • Knowing, understanding, and following University Rules and Regulations as outlined in your Student Handbook and the Student-Athlete Handbook • Obeying all residence hall policies and regulations • Obeying all Federal, District, and State Laws • Maintaining yourself in top physical condition within accepted health standards • Striving to achieve your degree in four years, including meeting NCAA, Patriot League, and AU standards for satisfactory progress • Attending all scheduled classes and completing all academic assignments • Informing instructors ahead of time of all expected absences due to official athletic events • Taking proper care of equipment and athletic uniforms • Attending all scheduled practices unless excused by the coaching staff or in case of a class conflict • Abiding by all team, Athletic Department, Patriot League, EIWA and NCAA rules Your athletic conduct responsibilities include: • Treating officials and opponents with respect • Avoiding undue confrontation during athletic contests • Maintaining control during emotionally charged situations, including assisting teammates and colleagues who appear to be losing control • Reacting in a positive manner to an aggressive action by an individual or group (an opposing crowd, taunting by opponents, etc.) Negative behavior which you are to refrain from includes, but is not limited to: • Physically abusing officials, coaches, opponents, spectators, teammates, classmates, boyfriends, girlfriends, or any other individual(s). • Publicly criticizing game officials, Patriot League and NCAA personnel, another institution’s student- athlete or personnel. • Grabbing equipment from officials or the media. • Inciting players or spectators to negative actions or to any behavior which insults game officials or opponents. • Using obscene or otherwise inappropriate language and gestures.

• Engaging in negative recruiting by speaking poorly about another institution, its personnel, or its athletic program. American University will investigate violations of these Athletic Department Conduct guidelines and violations of the American University Code of Conduct, which is contained in your Student Handbook. The University may bring conduct charges against student-athletes whose behavior and actions warrant such charges. American University Athletics Department Transfer Portal Policy Student-athletes who provide notification of intent to transfer will have their names placed in the NCAA Transfer Portal no later than two days after providing notification to the Compliance Office. This notification of intent to transfer must be provided in writing. Before being put on the database, the Compliance Office will provide written notification to the student-athlete’s head coach that the student- athlete has submitted the notification of intent to transfer. It is highly recommended that a conversation between the student- athlete and head coach takes place prior to the written notification to the Compliance Office. Once a student-athlete has his/her name placed on the database it is the discretion of the head coach, sport administrator, and director of athletics whether or not to prohibit student-athlete access to athletic facilities (including the locker room, weight room, and Athletic Training Room) and whether or not the student-athlete may remain training with the team. Student-athletes will continue to have access to academic coordinators. The athletic director, with consultation from the head coach and sport supervisor, will have the discretion not to renew the scholarship of a student-athlete who has his/her name placed on the transfer database for the subsequent semester, regardless of whether or not the student remains at the institution.

13.1.1.3 Four-Year College Prospective Student-Athletes. An athletics staff member or other representative of the institution's athletics interests shall not make contact with the student-athlete of another NCAA Division I institution, directly or indirectly, without first obtaining authorization through the notification of transfer process. Before making contact, directly or indirectly, with a student-athlete of an NCAA Division II or Division III institution, or an NAIA four-year collegiate institution, an athletics staff member or other representative of the institution's athletics interests shall comply with the rule of the applicable division or the NAIA rule for making contact with a student-athlete. [See Bylaw 19.1.2-(f).] (Revised: 1/10/91, 1/16/93, 1/11/94, 4/26/01, 4/29/04 effective 8/1/04, 4/29/10 effective 8/1/10, 10/30/14, 8/8/18 effective 10/15/18)

Athletic Financial Aid Awarding Process American University awards athletic financial aid (athletic scholarships or Grant-in-Aid (GIA) based on the recommendation of the head coach and pursuant to the rules of the NCAA, the Patriot League, EIWA, and the University Financial Aid Office. The head coach recommends the financial aid offer to the Athletics Department by submitting the Grant- in-Aid Request Form in JumpForward. The head coach completes the applicable sections of the form and gives the form to the Deputy Director of Athletics The Associate Athletic Director of Compliance & Internal Operations verifies that the prospective student- athlete (PSA) is eligible for a GIA and certifies that the head coach has submitted all recruiting paperwork for the PSA. The Deputy Director of Athletics then verifies that the head coach has the proposed GIA money available in the scholarship budget. Both Associate Director of Athletics for will then sign the form. Upon approval by the Deputy Director of Athletics and the Associate Athletic Director of Compliance & Internal Operations, the Business Assistant prepares the GIA form and sends it to the Director of Financial Aid. The Financial Aid Office enters the amount of the grant-in-aid into the financial system, making any adjustments to other sources of aid if necessary. The Director of Financial Aid then returns the Athlete’s

Grant-In-Aid Agreement to the Athletics Department. It is then reviewed by the Associate Director of Athletics for Compliance & Internal Operations, and signs the GIA. The Business Assistant then sends the GIA to the student-athlete with a letter announcing the renewal of athletic financial aid no later than July 1 proceeding the academic year for which the student-athlete will receive the aid. The offer of a GIA is made in writing by the Director of Financial Aid and is valid for a period of thirty (30) days from the date of issue. The offer of athletic financial aid is accepted when the student-athlete, and if necessary the parents or guardians of the student-athlete, sign and return the athletic financial aid agreement. For prospective student-athletes only, acceptance of the athletic financial aid agreement can also require the student-athlete and the student-athlete’s parents or guardian to sign the National Letter of Intent if it is applicable. An athletic grant-in-aid award is valid for only one semester or one academic year. Renewal of athletic grant-in-aid from year to year is NOT automatic. During the period of the award, athletically related financial aid may be reduced or canceled if a student- athlete: 1. Renders himself or herself ineligible from intercollegiate competition; 2. Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement; 3. Engages in serious misconduct warranting substantial disciplinary penalty; or 4. Voluntarily withdraws from a sport at any time for personal reasons. 5. Request notification to transfer not in compliance with institutional policies. Aid may also be reduced or canceled for the following academic year if the student-athlete fails to meet the training and competition rules for the head coach (see Decision to not Renew Athletic Financial Aid below). If athletic financial aid is to be canceled based on disciplinary reasons, the Athletic Department should complete the following steps prior to canceling the athletic financial aid: 1. First occurrence of a disciplinary problem – the head coach should meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the head coach reviews the meeting in a letter to the student-athlete. A copy of this letter is sent to the Associate Director of Athletics for Compliance/Internal Operations and the Director of Athletics. 2. Second occurrence – the head coach and the Associate Director of Athletics for Compliance/Internal Operations meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the head coach and the Associate Director of Athletics for Compliance review this meeting in a letter to the student-athlete. A copy of this letter is sent to the Athletics Director. 3. Third occurrence – the head coach and the Associate Director of Athletics for Compliance/Internal Operations meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the Director of Athletics reviews the meeting and forwards a recommendation regarding the GIA to the student-athlete, his or her parents and the Director of Financial Aid. Egregious acts which warrant substantial disciplinary penalty, including cancellation of athletic aid and/or dismissal from the program must be agreed upon by the Head Coach and the Director of Athletics Notification of renewal or cancellation of a GIA must come from the University’s Director of Financial Aid. If a student-athlete’s GIA is not renewed, the student-athlete must be informed that he or she may request, and shall have the opportunity for a hearing on the denial. **Any deviation from the above policy must be approved in writing by the Director of Athletics. Decision to Not Renew Athletic Financial Aid At the end of each academic year, the head coach who has awarded a GIA to a student-athlete must make a decision whether to renew that student-athlete’s GIA. If the head coach decides to renew the GIA, the head coach must submit the Grant-in-Aid Request Form and complete the process for awarding athletic financial aid (see Awarding Process above).

If the head coach is uncertain as to whether to renew the GIA, the head coach should talk to the student- athlete as early in the decision making process as possible, alerting the student-athlete to the concerns that the head coach has regarding the student-athlete’s progress academically and athletically. Student-athletes who fail to meet academic satisfactory progress requirements as established by the NCAA and American University are at risk for having their scholarship not renewed. The Athletics Department explains satisfactory progress requirements to all student-athletes at the team compliance meeting held prior to the first competition each season and at the end of the academic year. Athletic reasons for deciding not to renew a student-athlete’s GIA include but are not limited to documented failure to show up repeatedly for practices, competitions or other team requirements; failure to follow a rehabilitation program and documented disciplinary problems of a disruptive nature to the team during practices, competitions, or other team requirements. Coaches should always document concerns they have with student-athletes in writing to the student-athlete and the Associate Director of Athletics for Compliance. Athletic Financial Aid Appeal Process Notification of cancellation or reduction of an Athletic-Grant-in-Aid (GIA) must be sent to the student- athlete by the Director of Financial Aid as early as possible, but no later than June 30th before the ensuing academic year. This notification will inform the student-athlete: 1. of his/her right to an appeal based on NCAA regulations; and 2. Any appeal request must be submitted in writing to the Associate Director of Financial Aid within 21 calendar days of the date of the non-renewal notification letter. Should the student-athlete request an appeal, the Associate Director of Financial Aid shall arrange for an appeal. The Financial Aid Office shall follow its standard procedures for hearing financial aid appeals when the appeal involves athletic financial aid. The standard procedures of the Athletic Financial Aid Appeal Process are as follows: A. Purpose In accordance with NCAA, Patriot League and university regulations, the reduction, cancellation, or non-renewal of an Athletic Grant-in-Aid may be appealed to the Athletic Financial Aid Appeals Committee (“Committee”). B. Filing a Written Appeal A student-athlete who wishes to appeal a decision related to the reduction, cancellation, or non-renewal of his/ her Athletic Grant-in-Aid must file a written appeal notice to the Associate Director of Financial Aid within twenty-one (21) calendar days of the student-athlete’s receipt of his/her Athletic Grant-in- Aid notification letter. The student-athlete’s written appeal notice must include the following: (i) The student-athlete’s name, AU Identification Number, year in school and sport; (ii) A detailed statement of the reason(s) the student-athlete believes the decision to reduce, cancel, or not renew his/her Athletic Grant-in-Aid is contrary to NCAA rules and regulations. The statement also shall include the names of each institutional staff member (e.g., coach, athletics administrator) with whom the student-athlete discussed his/her situation; and (iii) Copies of all supporting documentation to all claims made by the student-athlete. C. Procedures Within seven (7) calendar days after the receipt of the student-athlete’s written appeal notice, the Committee will provide the Director of Athletics and the head coach of the student-athlete’s sport with copies of the written appeal notice. Within fourteen (14) calendar days after the receipt of the student-athlete’s written appeal notice, the Athletic Department will provide a written statement to the Committee detailing the reason(s) the

20 department has determined to reduce, cancel or not renew the student-athlete’s Athletic Grant-in-Aid and why the department believes its decision is not contrary to NCAA rules and regulations. Within a reasonable time after the receipt of the Athletic Department’s written statement, the Committee shall set a time, date and campus location for a hearing of the case. The student-athlete and the Athletic Department will have an opportunity to state their case at the hearing; the Committee will have the right to ask questions and make further inquiries, as necessary. After the Committee completes the review and makes findings, it will render a written decision and forward it to the student-athlete and Athletic Department. The Committee’s decision is final and not subject to review by any other institutional body. Student-Athlete Employment Effective August 1, 2004 the NCAA enacted legislation whereby earnings from a student-athlete’s on- or off-campus employment that occurs at any time is exempt and is not counted in determining a student- athlete’s cost of attendance or in the institution’s financial aid limitations, provided: a. The student-athlete’s compensation does not include any remuneration for the value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability; b. The student-athlete is compensated only for work actually performed; and c. The student-athlete is compensated at a rate commensurate with the going rate in that locality for similar services. Student-athletes wishing to seek on- or off-campus employment at any time must inform the Compliance Office in advance of beginning employment. This is to ensure that employment is consistent with NCAA regulations (as stated above). Student-athletes may not endorse or promote any commercial product or service as part of any employment arrangement. Commercial Endorsements It is not permissible for you to accept money or to permit the use of your name or picture to directly advertise, recommend, or promote the sale or use of a commercial product or service of any kind (e.g.: no modeling of clothes, no endorsements). The NCAA has loosened its restrictions on student-athlete’s involvement with charities and educational organizations, but it is important that you get written approval from the Compliance Office prior to your participation with any outside entity. Extra Benefits You are not permitted to receive extra benefits, which refers to any special arrangements by an institutional employee or booster to provide you, your relatives, or friends with benefits that are not available to the institution’s student-body in general. By receiving an extra benefit, you may render yourself ineligible and could cause your team to forfeit any contest in which you played while ineligible. Important Phone Numbers Student-Athlete/Employment/Endorsement/Extra Benefits Andrew Smith, Associate AD, Compliance/Internal Ops 202-885-3046 Kari DeHof, Assistant Director of Compliance 202-885-3039 Career Center 202-885-1800

ATHLETIC GRANT-IN-AID The following is a description of each of the elements of an athletic grant-in-aid, more commonly called an athletic scholarship. If you are on a full scholarship, this includes tuition, room, board, fees, and books, and in some cases cost of attendance. If you received a flat dollar amount, this is first applied to your tuition unless otherwise specified by the head coach in the original scholarship request.

The rates and terms for the 2019-20 academic year are estimated to be as follows: TUITION $49,070.00 for 12-17 credits. Coverage of extra credit hours must be approved by your head coach and the Director of Athletics. ROOM (HOUSING) $9,996.00 per year. Athletic scholarships at American University only the cost of an average double- occupancy residence hall room on campus; therefore student-athletes living in a single room or off- campus must cover any additional housing cost, unless approved by the administration. The United States Government has declared that this portion of a scholarship is taxable income and it is the responsibility of the recipient to report this money to the Internal Revenue Service. BOARD (MEAL PLAN) $4,884.00 per year. All student-athletes living on campus and receiving board from the Department of Athletics should be signed up for the unlimited meal plan during the regular academic school year. The United States Government has declared that this portion of a scholarship is taxable income and it is the responsibility of the recipient to report this money to the Internal Revenue Service. FEES $900.00 Student activity fees, loan fees, academic fees, and the U-PASS. SPECIAL COURSE AND FEES (I.E. SCIENCE LAB, PHOTOGRAPHY, ETC.): Special course and fees are covered for those student-athletes receiving a full scholarship. Student- athletes must report these additional fees to the Athletic Business Office to ensure payment in a timely manner. BOOKS An athletic grant-in-aid, which includes books, will provide all required books for a course and is assigned an NCAA value of $800.00. Books not required by the instructor are not included. Please note, all books must be returned at the end of each semester. You will be instructed on the process at that time. Athletic Financial Aid Awarding Process American University awards athletic financial aid (athletic scholarships or Grant-in-Aid (GIA) based on the recommendation of the head coach and pursuant to the rules of the NCAA, the Patriot League, EIWA, and the University Financial Aid Office. The head coach recommends the financial aid offer to the Athletics Department by submitting the Grant- in-Aid Request Form. The head coach completes the applicable sections of the form and gives the form to the Deputy Director of Athletics. The Associate Athletic Director for Compliance verifies that the prospective student-athlete (PSA) is eligible for a GIA and certifies that the head coach has submitted all recruiting paperwork for the PSA. The Deputy Director of Athletics then verifies that the head coach has the proposed GIA money available in the scholarship budget. The Deputy Director of Athletics and the Associate Athletic Director for Compliance will then sign the form. Upon approval by the Deputy Director of Athletics and the Associate Athletic Director of Compliance & Internal Operations, the Business Assistant prepares the GIA form and sends it to the Director of Financial Aid. The Financial Aid Office enters the amount of the grant-in-aid into the financial system, making any adjustments to other sources of aid if necessary. The Director of Financial Aid then returns the Athlete’s Grant-In-Aid Agreement to the Athletics Department. After reviewed, it is signed by the Associate Director of Athletics for Compliance & Internal Operations. The Business Assistant then sends the GIA to the student-athlete with a letter announcing the renewal of athletic financial aid no later than June 30th proceeding the academic year for which the student-athlete will receive the aid.

The offer of a GIA is made in writing by the Director of Financial Aid and is valid for a period of thirty (30) days from the date of issue. The offer of athletic financial aid is accepted when the student-athlete, and if necessary the parents or guardians of the student-athlete, sign and return the athletic financial aid agreement. For prospective student-athletes only, acceptance of the athletic financial aid agreement also requires the student-athlete and the student-athlete’s parents or guardian to sign the National Letter of Intent. An athletic grant-in-aid award is valid for only one semester or one academic year. Renewal of athletic grant-in-aid from year to year is NOT automatic. During the period of the award, athletically related financial aid may be reduced or canceled if a student- athlete: 1. Renders himself or herself ineligible from intercollegiate competition; 2. Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement; 3. Engages in serious misconduct warranting substantial disciplinary penalty; or 4. Voluntarily withdraws from a sport at any time for personal reasons. Aid may also be reduced or canceled for the following academic year if the student-athlete fails to meet the training and competition rules for the head coach (see Decision to not Renew Athletic Financial Aid below). If athletic financial aid is to be cancelled based on disciplinary reasons, the Athletic Department should complete the following steps prior to cancelling the athletic financial aid: 1. First occurrence of a disciplinary problem – the head coach should meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the head coach reviews the meeting in a letter to the student-athlete. A copy of this letter is sent to the Associate Director of Athletics for Compliance/Internal Operations and the Director of Athletics. 2. Second occurrence – the head coach and the Associate Director of Athletics for Compliance/Internal Operations meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the head coach and the Associate Director of Athletics for Compliance review this meeting in a letter to the student-athlete. A copy of this letter is sent to the Athletics Director. 3. Third occurrence – the head coach and the Associate Director of Athletics for Compliance/Internal Operations meet with the student-athlete to discuss the problem. Within five (5) days of this meeting, the Director of Athletics reviews the meeting and forwards a recommendation regarding the GIA to the student-athlete, his or her parents and the Director of Financial Aid. Egregious acts which warrant substantial disciplinary penalty, including cancellation of athletic aid and/or dismissal from the program must be agreed upon by the Head Coach and the Director of Athletics. Notification of renewal or cancellation of a GIA must come from the University’s Director of Financial Aid. If a student-athlete’s GIA is not renewed, the student-athlete must be informed that he or she may request, and shall have the opportunity for a hearing on the denial. **Any deviation from the above policy must be approved in writing by the Director of Athletics. Decision to Not Renew Athletic Financial Aid At the end of each academic year, the head coach who has awarded a GIA to a student-athlete must make a decision whether to renew that student-athlete’s GIA. If the head coach decides to renew the GIA, the head coach must submit the Grant-in-Aid Request Form and complete the process for awarding athletic financial aid (see Awarding Process above). If the head coach is uncertain as to whether to renew the GIA, the head coach should talk to the student- athlete as early in the decision making process as possible, alerting the student-athlete to the concerns that the head coach has regarding the student-athlete’s progress academically and athletically. Student-athletes who fail to meet academic satisfactory progress requirements as established by the NCAA and American University are at risk for having their scholarship not renewed. The Athletics Department explains

23 satisfactory progress requirements to all student-athletes at the team compliance meeting held prior to the first competition each season. Athletic reasons for deciding not to renew a student-athlete’s GIA include but are not limited to documented failure to show up repeatedly for practices, competitions or other team requirement; failure to follow a rehabilitation program and documented disciplinary problems of a disruptive nature to the team during practices, competitions, or other team requirements. Coaches should always document concerns they have with student-athletes in writing to the student-athlete and the Associate Director of Athletics for Compliance. Athletic Financial Aid Appeal Process Notification of cancellation or reduction of an Athletic-Grant-in-Aid (GIA) must be sent to the student- athlete by the Director of Financial Aid as early as possible, but no later than July 1 before the ensuing academic year. This notification will inform the student-athlete: 1. of his/her right to an appeal based on NCAA regulations; and 2. any appeal request must be submitted in writing to the Associate Director of Financial Aid within 21 calendar days of the date of the non-renewal notification letter. Should the student-athlete request an appeal, the Associate Director of Financial Aid shall arrange for an appeal. The Financial Aid Office shall follow its standard procedures for hearing financial aid appeals when the appeal involves athletic financial aid. The standard procedures of the Athletic Financial Aid Appeal Process are as follows: A. Purpose In accordance with NCAA, Patriot League and university regulations, the reduction, cancellation, or non- renewal of an Athletic Grant-in-Aid may be appealed to the Athletic Financial Aid Appeals Committee (“Committee”). B. Filing a Written Appeal A student-athlete who wishes to appeal a decision related to the reduction, cancellation, or non-renewal of his/ her Athletic Grant-in-Aid must file a written appeal notice to the Associate Director of Financial Aid within twenty-one (21) calendar days of the student-athlete’s receipt of his/her Athletic Grant-in-Aid notification letter. The student-athlete’s written appeal notice must include the following: (i) the student-athlete’s name, AU Identification Number, year in school and sport; (ii) A detailed statement of the reason(s) the student-athlete believes the decision to reduce, cancel, or not renew his/her Athletic Grant-in-Aid is contrary to NCAA rules and regulations. The statement also shall include the names of each institutional staff member (e.g., coach, athletics administrator) with whom the student-athlete discussed his/her situation; and (iii) Copies of all supporting documentation to all claims made by the student-athlete. C. Procedures Within seven (7) calendar days after the receipt of the student-athlete’s written appeal notice, the Committee will provide the Director of Athletics and the head coach of the student-athlete’s sport with copies of the written appeal notice. Within fourteen (14) calendar days after the receipt of the student-athlete’s written appeal notice, the Athletic Department will provide a written statement to the Committee detailing the reason(s) the department has determined to reduce, cancel or not renew the student-athlete’s Athletic Grant-in-Aid and why the department believes its decision is not contrary to NCAA rules and regulations. Within a reasonable time after the receipt of the Athletic Department’s written statement, the Committee shall set a time, date and campus location for a hearing of the case. The student-athlete and the Athletic Department will have an opportunity to state their case at the hearing; the Committee will have the right to

24 ask questions and make further inquiries, as necessary. After the Committee completes the review and makes findings, it will render a written decision and forward it to the student-athlete and Athletic Department. The Committee’s decision is final and not subject to review by any other institutional body. D. Athletic Financial Aid Appeals Committee The Athletic Financial Aid Appeals Committee will hear and decide upon the matter. The Committee shall be comprised of the Associate Director of Financial Aid, who serves as chair, and two (2) professional staff or faculty members appointed by the Associate Director of Financial Aid. No member of the Committee shall be employed by the Athletic Department or by a committee charged with advisory responsibility for Athletics. Important Phone Numbers – Scholarship Renewal Your Head Coach Andrew Smith, Associate Director of Athletics for Compliance/Internal Operations 202-885-3046 Kari De Hof, Assistant Director of Compliance 202-885-3039 Billy Walker, Director of Athletics 202-885-3001 Office of Financial Aid 202-885-6100

Athletics Grant-In-Aid Agreement

Student-Athlete: «NAME» Term of Award: «Term» AU ID: «AU_ID» Amount: «Award_Amount» Sport: «Sport»

This document refers only to an athletics grant-in aid and is the sole agreement between American University and hereafter referred to as the “Student-Athlete”) regarding an athletics grant-in-aid. In the event of multiple signed agreements, the most recently signed agreement shall supersede any other agreements. Notice of any additional financial aid the Student-Athlete is to receive will be sent by the financial aid office.

This award is granted in conformity with American University regulations with respect to financial aid and the regulations of organizations to which the university belongs, including but not limited to the National Collegiate Athletic Association (NCAA), the Patriot League. Student-Athletes in the sport of Men’s Wrestling must also conform to regulations of the Eastern Intercollegiate Wrestling Association.

As a student-athlete, «NAME», is awarded an athletics grant-in-aid in the sport of «Sport» for the period of «Term». The grant-in-aid award total is «Award_Amount» to be distributed: «Tuition» tuition, «Fees» required fees, «Room» room (based on a standard double occupancy rate), «Board» board (based on Unlimited Meal Plan) «Books» books, «Insurance» health insurance (qualified foreign national students only) and is payable in «Installments» installment(s). (Note: IRS regulations stipulate that any grant-in- aid money exceeding tuition costs to be taxable. The Student-Athlete is responsible for such taxes. Foreign national student-athletes may be taxed on room & board grant-in-aid depending on treaty agreement between the student’s country of citizenship and the USA. Taxes for foreign national students will be billed to the student account.)

This Athletics grant-in-aid agreement is awarded to the Student-Athlete under the following terms and conditions: A. Period/Term of Award:

An athletics grant-in-aid shall not be awarded in excess of one (1) academic year. If approved, this document supersedes any previous verbal or non-verbal commitments that have been made to the Student-Athlete, contains a complete listing of the benefits to which he/she is entitled, and is ONLY for the award period stated above. By signing below, the Student-Athlete affirmatively agrees that no other promises of athletically related aid have been made to the Student-Athlete. B. Student-Athlete Requirements: 1. Acceptance of this offer of grant-in-aid by incoming students is contingent upon being admitted to American University, and for incoming freshmen signing a National Letter of Intent unless the Athletics Department waives the signing of the National Letter of Intent. The Athletics Department may not waive the admission requirement. The offer is also contingent upon the student being certified as an NCAA Division I Qualifier by the NCAA Eligibility Center or the NCAA. 2. Furthermore, this athletics grant-in-aid is contingent upon the Student-Athlete making satisfactory progress toward a degree and complying with all university, NCAA and Patriot League regulations, including but not limited to: a. Maintaining a cumulative grade point average of 2.0 or above, and b. successful completion of 24 or more credit hours per academic year (Fall& Spring) that apply to the Student-Athlete’s specific baccalaureate degree program. 3. This athletics grant-in-aid is contingent upon voluntary participation in the stated sport. 4. The Student-Athlete must give his/her fullest cooperation to his/her coaches and abide by the rules and regulations of the American University, the Patriot League, and the NCAA. The Student- Athlete must participate fully in any testing program designed to detect the presence of banned substances. 5. The Student-athlete’s conduct must at all times meet the requirements as stated in the university’s student-athlete handbook, student code of conduct, academic integrity code and academic regulations. Should the Student-Athlete violate any requirements, the Department of Athletics may remove the Student-Athlete’s privilege of participating in the intercollegiate athletics program and/or terminate this athletics grant-in-aid agreement. 6. The Student-Athlete must conform to Athletic Department regulations in such matters as attendance at practices, participation in athletic contests, training and conduct as listed in the university’s student-athlete handbook and as established and distributed by the Student-Athlete’s head coach. 7. Financial aid or other funds received from any source other than the American University or persons upon whom the Student-Athlete is naturally or legally dependent must be reported to the Office of Financial Aid. 8. Should the Student-Athlete receive any additional institutional, federal or state awards, or any scholarships from outside organizations or agencies, the athletic scholarship and all other sources will be reviewed and possibly adjusted to comply with federal and institutional guidelines and NCAA individual and team financial aid limits. In addition, the Student-Athlete is required to notify the Department of Athletics of any employment earnings during the academic year. 9. The amount of this athletics aid, plus any forms of financial aid, will not exceed the maximum amount of a full athletic grant-in-aid (tuition, required course fees, room, board, books, and health insurance if applicable) allowable by NCAA regulations. The Athletic Department will not cover any additional costs of attendance. 10. To be eligible for the athletics grant-in-aid, the Student-Athlete and his/her parents/guardians must affirm that they have no knowledge of any medical or physical problem that would prohibit the Student-Athlete from being medically or physically qualified to participate in a sport. 11. Acceptance of this offer must be completed within thirty (30) days of the date of issuance. C. Reductions/Cancellations During the Term of the Award: 1. The Student-Athlete’s athletics grant-in-aid award may be immediately reduced or canceled during the term of the award if the Student-Athlete: a. becomes ineligible for intercollegiate competition (e.g. by carrying less than 12 academic credit hours per semester);

b. knowingly provides false or inaccurate information on his/her application, letter of intent, financial aid agreement, tender, or any NCAA or American University form, including eligibility or medical forms; c. engages in serious misconduct warranting substantial disciplinary penalty by the appropriate institutional committee; d. voluntarily withdraws from the sport for personal reasons. e. signs a professional contract for the sport; f. accepts money for participating in an athletic contest; g. receives any money, benefits or services from a professional sports agent or anyone attempting to market their skills to a professional sports organization; h. possesses a total financial aid package (institutional, grant-in-aid, other aid) that exceeds institutional limits; or i. fails to report financial aid from any other source than the institution, parents, or legal guardian. 2. The Student-Athlete’s athletics grant-in-aid will not be reduced, or cancelled during the period of the award on the basis of his/her athletic ability, performance, or contribution to the team’s success; because of injury or illness or physical or mental condition, except as permitted pursuant to Bylaw 15.3.4.1 (see #1 above) that prevents the Student-Athlete from participating in athletics. 3. If the Student-Athlete wishes to study abroad while participating in the sport, the Student-Athlete must obtain prior written approval from the Department of Athletics. Failure to obtain written approval may result in the immediate reduction or cancellation of the Student-Athlete’s grant-in- aid during the term of the award. 4. If the Student-Athlete incurs an injury, illness, physical or mental condition while participating in an athletically related activity that limits or prevents his/her participation in intercollegiate athletics, this athletics grant-in-aid will continue in effect only for the originally-stated period of the award provided that compliance is maintained with all other conditions of retaining the scholarship. Renewal of athletic aid beyond the stated term of this award is not automatic. D. Renewal: Renewal of this athletics grant-in-aid is NOT automatic. The Student-Athlete must satisfy all requirements in this Agreement for grant-in-aid renewal consideration. This grant-in-aid may be renewed for the succeeding periods of the Student-Athlete’s eligibility subject to the recommendation of the head coach, the approval of the Department of Athletics and the Office of Financial Aid, and the Student- Athlete’s compliance with the rules and regulations of American University, the Patriot League, and the NCAA. E. Notice: Notification of renewal or non-renewal of athletically related financial aid shall be made in writing by the Financial Aid authority no later than July 1 prior to the academic year in which it is to be effective. F. Appeal: When a Student-Athlete believes non-renewal or reduction of athletically related financial aid was improperly made, the Student-Athlete may request an appeal before the Appeals Committee. The final authority on an appeal rests with the Appeals Committee.

Statement of Acceptance: By signing below, the Student-Athlete has read and understands the terms of this grant-in-aid agreement. The Student-Athlete hereby accepts this grant-in-aid under the conditions stipulated herein. The Student- Athlete further certifies that he/she is physically sound and that the Student-Athlete intends to participate in the sport listed above during the period of time for which the grant-in-aid has been awarded. Before this grant-in-aid is approved, the Student-Athlete must receive official notification of his/her admission to American University from the Director of Admissions.

Director of Athletics (or Designee): ______

Date: ______Director of Financial Aid: ______Date: ______Student-Athlete: ______Date: ______Student-Athlete’s Parent/Guardian: ______Date: ______(If student-athlete is under age of 18)

Student-Athlete should keep one signed copy of GIA Agreement and MUST return one signed copy to American University Department of Athletics within thirty (30) days.

DEPARTMENT OF INTERCOLLEGIATE ATHLETICS AND RECREATION GRIEVANCE PROCEDURES FOR STUDENT-ATHLETES American University and the Department of Athletics are committed to protecting the health, safety, welfare and fair treatment of its student-athletes at all times. If a student-athlete ever feels that he or she has been discriminated against or treated unfairly or inappropriately by a fellow student-athlete, a coach, or any other university staff member, the procedures for making a complaint are outlined below. The Department of Athletics encourages all student-athletes to speak up if they feel that they have been treated unfairly. If a student-athlete has a grievance regarding another student-athlete, they should report the grievance to their Head Coach. If the grievance involves a coach, the student-athlete should immediately report the complaint to their Sport Administrator or the Director of Athletics. Basketball (M/W), Field Hockey, Athena (202)-885-3024 [email protected] Wrestling, Cross Country/Track (M/W) Argyropoulos Soccer (W) Josephine (202)-885-3006 [email protected] Harrington Volleyball, Soccer (M),Swimming and Andrew Smith (202)-885-3046 [email protected] Diving (M/W), Lacrosse Billy Walker (202)-885-3190 [email protected]

Depending on the nature and sensitivity of the grievance, however, the student-athlete may or may not feel comfortable initiating the process within the athletics department. In those cases, the student-athlete should refer to the university’s reporting policies in Section D of the University Policy on Discrimination and Sexual Harassment. Cancellation/Reduction of Financial Aid If a student-athlete’s financial aid is cancelled or reduced during the academic year, or from one academic year to the next, the student-athlete should first discuss the matter with his/her head coach. If the issue is not resolved, the student-athlete and the head coach should meet with the member of the senior staff who has been designated as the sport administrator. If the issue is not resolved at this level, the student-athlete, the head coach and the sport administrator should meet with the Director of Athletics. If the issue is not resolved at this level, the student-athlete should contact the Associate Director of Financial Aid to initiate the appeal procedures specified under NCAA regulations. This procedure involves an appeal to an Athletics Aid Appeals Committee comprised of individuals outside of the Department of Intercollegiate Athletics. (Additional details regarding the appeals process may be obtained from the Associate Director of Financial Aid.) The Associate Director of Financial Aid or his/her designee will make the appropriate arrangements

28 for the appeal. The decision of the Athletics Aid Appeals Committee is final. Designated Sport Administrators Athena Argyropoulos, Senior Associate Director of Athletics/ Senior Women’s Administrator • Men’s Basketball • Women’s Basketball • Field Hockey • Wrestling • Cross Country/Track & Field Andrew Smith, Associate Director of Athletics/Compliance & Internal Operations • Men’s Soccer • Women’s Lacrosse • Women’s Volleyball • Swimming and Diving Josephine Harrington, Deputy Director of Athletics • Women’s Soccer Time Demands Policies 1. All RARA (Required Athletically Related Activities) shall be prohibited for a 7-day period after the completion of the championship segment. a. This would not apply to a multi-sport athlete who competes in a second sport after the conclusion of the first sport. (I.E. Cross Country & Indoor Track) b. The seven days can be applied on a student-by-student basis for individual sports. (I.E. individual qualifies for NCAA Championships) c. This includes requests made by the student-athlete for skill instruction or film review. Voluntary strength & conditioning workouts are permissible as long as attendance is not reported back to the coaching staff. Community service and life skills activities would be allowed. 2. Travel that occurs as part of return to campus following away-from-home competition between midnight and 5 a.m. may be considered as a day off, provided that student-athletes receive a continuous 24-hour period free from RARA following release from the return travel. 3. Student-athletes shall be provided with one day off per week during a preseason practice period and during a vacation period when classes are not in session, if a team is in-season. Exceptions would be allowed for team building activities, life skills activities, community service or team entertainment. 4. Student-athletes shall be provided with a schedule identifying all CARA and RARA for the following week (defined as Monday to Sunday) by Thursday of the prior week. Student-athletes should be given reasonable notice of any changes to the schedule. 5. For situations involving extenuating or uncontrollable circumstances, a head coach can request an exception to any of the above guidelines with approval by his/her sport administrator and the Director of Athletics. PATRIOT LEAGUE ACADEMIC STANDARDS & CODE OF CONDUCT The 2001-2002 academic year marked American University’s successful entry into the Patriot League. The Patriot League has academic and competition standards that are more stringent than NCAA standards. American University student-athletes in the Patriot League sports (all sports except wrestling) must also abide by the following rules. 1. All students participating in intercollegiate athletics must be making normal academic progress toward a first baccalaureate degree. 2. Graduate students may not participate in Patriot League athletics without an approved Patriot League

waiver. Incoming graduate transfer students may not participate in Patriot League athletics. 3. There is no athletic “red shirting” in the Patriot League. All students are expected to complete their eligibility in their first eight (8) semesters of full time enrollment. a) Students who miss a season of competition as a result of serious injury, illness or other cause beyond the student’s control may receive an extension of eligibility if approved by the institution and the Patriot League. b) Transfer students enrolled in academic programs that require a fifth year of collegiate enrollment will normally be eligible for athletic competition in that fifth year.

ARTICLE 9 CODE OF CONDUCT [June 2002; revised May 2013; Council, June 2017] Source: https://www.patriotleague.org/documents/2017/12/22//Article_9_Code_of_Conduct.pdf?id=4845 9.1 Purpose. The Patriot League was founded upon the principles of fairness, equality, and excellence in academics as well as in athletic participation. It strongly supports the NCAA’s core principle: promoting character development of participants and fundamental values such as respect, fairness, civility, honesty, and responsibility. The Patriot League member institutions will ensure that their athletic programs promote and require the highest standards of sporting behavior and ethical conduct by all participants (student-athletes, coaches, staff, and faculty). Additionally, the member institutions will require and demand the highest standards from all program supporters (bands, cheerleaders, spirit groups, student bodies, and spectators). Host institutions must provide venues that foster an environment of fair play, civility and respect. This will allow the conducting of sporting events that properly showcase the student-athletes, member institutions, and the Patriot League as a whole. The Commissioner of the Patriot League is empowered to monitor and require member institutions to enforce this Code of Conduct. 9.2 Institutional Responsibilities. Institutions will ensure that good sporting behavior and ethical conduct is promoted at all times. Each institution will actively support the Patriot League Code of Conduct and ensure that the policy is presented to all members of the institution annually. The contents of the Code of Conduct will be discussed in an annual meeting with coaches and administrators. This information will also be provided at the annual orientation of incoming student-athletes and reviewed with all other student-athlete groups at the beginning of each academic year. Each institution will promote sporting and ethical conduct throughout the year. Institutional representatives and event management staff will be most vigilant during the conduct of any game or athletic event. In that regard host institutions will do the following: a. Ensure than an administrative representative of the host institution is present (or readily accessible) at all Patriot League contests and that he/she is charged with the enforcement of the League’s Code of Conduct. The representative will identify him/herself to the visiting coach or administrator prior to the start of the contest. b. Provide for adequate security, police and other game management measures necessary to protect the safety of student-athletes, coaches and officials, and to maintain adequate crowd control during home athletic events. c. Announce a statement promoting good sporting behavior before each home athletic event where a public address system is available and/or print the announcement in the game program. Public address announcers will be directed to announce the game in a manner that is respectful and not demeaning of the visiting team and assist event management with the promotion of good sporting behavior throughout the game. d. Reserve or protect the seating or spectator areas immediately behind the visiting team bench for fans of the visiting team. e. Ensure that members of the institution’s band, cheerleading squad, mascot and other such spirit groups in attendance at athletic events adhere to the League’s Code of Conduct. The home team’s

band is to be seated in areas on the home team’s side or half of the playing venue. The cheerleaders and mascot must remain in the area designated for their team’s spectators, and on the same side or half of the playing surface of their respective team bench, unless pre-approved by the League and host institution. f. Report incidents of poor sporting behavior or unethical conduct by student-athletes, coaches or institutional representatives to the institution’s Director of Athletics or Senior Woman Administrator within 24 hours of the incident. g. The Director of Athletics (or designee) of the institution(s) alleged to have been involved in an incident of poor sporting behavior or unethical conduct shall provide a written report of any incident that is a direct violation of Patriot League Standards as defined below to the Commissioner within 48 hours of the incident. The report will include the identities of the individual(s) involved and the Director of Athletics’ recommendation for a penalty and/or remedial action. The Commissioner is authorized to approve or alter the recommended penalty and/or remedial action. Should notification set forth in Section 9.2.f above occur more than 24 hours after the incident, the Director of Athletics (or designee) shall have 24 hours from the time he/she is notified of the incident to provide the written report to the Commissioner. h. Report in writing the removal or suspension of a student-athlete or institutional personnel from a contest for fighting or flagrant behavior to the Commissioner within 24 hours following the contest. The Director of Athletics will administer an immediate suspension of that individual(s) from the next intercollegiate contest, including Patriot League or NCAA championship competition, or if the last contest of the season, the suspension will be extended to the beginning of the next season. During a suspension, the coach involved may not be in the team bench area, nor make any attempt to coach the team from one hour before the contest begins until one hour after the contest ends. Similarly, a suspended student-athlete(s) may not dress nor sit on the team bench prior to, during or following the game, but at the institution’s discretion may attend the game and/or or travel with the team. If warranted, the Commissioner may impose additional penalties for repeated suspensions by an individual within the same sporting season. 9.3 Patriot League Responsibilities and Procedures. The Council of Presidents is responsible for approving and modifying the Patriot League Code of Conduct. The Council of Presidents will invest authority in the Patriot League’s Commissioner to ensure that all member institutions abide by the League’s Code of Conduct and the authority to impose sanctions as deemed appropriate. The Commissioner will ensure that all facts regarding an alleged violation of the Code of Conduct are reported promptly following the incident. After all interested institutions and affected individuals have had an opportunity to present any facts or arguments regarding the violation, the Commissioner may issue a directive to an institution to take action on the violation. This action may include admonishment or warning, a private or public reprimand, suspension of any person from attendance or participation in one or more events or games, forfeiture of any game or other actions as the Commissioner deems appropriate. Any member institution has the right to appeal the directive of the Commissioner to the League Appellate Body consisting of the current and incoming chairs of the Athletic Director and Senior Woman Administrator groups. The member institution must submit a written appeal to the Patriot League office within 48 hours of receipt of the directive. This written statement will include the institution’s objection and its alternative recommendation of action concerning this violation. Upon receipt of the appeal, the Commissioner may withdraw or modify the original directive. If an appeal occurs during a Patriot League Championship and must be acted upon prior to the end of the championship, the League Appellate Body will be charged with hearing the appeal and determining the appropriate course of action. Any member institution may obtain a stay of the Commissioner’s directive upon submission of the written statement until the Commissioner withdraws the directive or the Executive Committee of the Council of Presidents hears the appeal and takes final action. 9.4 Patriot League Standards. The Patriot League requires the highest ethical conduct by all

institutional personnel and demands the highest commitment to integrity, ethical behavior, and fair play in all athletic endeavors. In this regard, the following actions are considered to be inconsistent with the high standards the League strives to represent and instill: a. Publicly criticizing or making derogatory statements (verbal, written or through all forms of social media) of an official, the Patriot League personnel or League policies, another member institution or any of its personnel, especially student-athletes by any member of the athletic department or associated representative. This includes comments with respect to their conduct, character, competence, integrity, or appearance and involves all forms of communication, including talking with media, all forms of social media as a representative of the institution and electronic mail. b. Striking, attempting to strike, or otherwise physically abusing an official, coach, staff member, student-athlete, cheerleader, mascot or other person in attendance at an athletic event. This includes throwing objects at an individual or onto the playing surface. c. Acts dangerous to others, unsafe behavior, inciting participants or spectators to violent or abusive action, obscene gestures, profanity or provocative language or action toward an official, student- athlete, coach, spectator, bench or score-table personnel. d. Defacing, destruction or theft of property associated with an athletic event, including property of the opposing team or a staff member or game official. e. Harassment by spectators or cheering actions directed at opposing players, officials, or coaches. Harassment includes disrespectful cheers focusing on an opponent’s race, religion, sexual orientation or physical characteristics, or any “cheer” which is vulgar or obscene. f. Displaying signs or banners that contain offensive language or pictures, particularly displays that may be vulgar or obscene, and messages that incites others to engage in unsporting-like behavior. g. Consumption of alcoholic beverages or public drunkenness by any individual at an athletic event. h. Cheating by coaches, staff, or student-athletes in connection with any athletic event. This includes the use of drugs or unauthorized substances, in addition to actions that violate League or NCAA policies. i. Negative recruiting, including derogatory statements about another member institution, its personnel, or its athletic program to a prospective student-athlete, the prospect’s parents, high school coach, or other persons interested in the prospective student-athlete. j. Any violation of local law, federal law, or generally recognized standards of good conduct by any individuals. 9.5 Statement Requirement of Coaches. Coaches are expected to support all game officials and any public criticism of a game official is a violation of the League’s Code of Conduct. In that regard, coaches are to refrain from making any comments to the media concerning game officials through all forms of media and communication, including social media. Coaches are not permitted to enter or attempt to enter the locker room of a game official preceding or following a contest or follow the officials off the field of play or out of the venue. Coaches are expected to support the League staff and staff of the member institutions. Public criticism of a League decision or of an institutional staff member through any form of media is a violation of the League’s Code of Conduct. Coaches are to remain in their designated coaching and team areas and refrain from any action that would incite others in attendance at the contest. Coaches are expected to make reasonable efforts to discourage spectators from engaging in poor sporting behavior during athletic events. Coaches are expected to promote high standards of fair play and good sporting behavior by their student-athletes by disciplining them for acts of misconduct or unethical behavior during games, practice and related functions. Coaches are to be mindful that a determination regarding the continuation of play of any scheduled contest is the responsibility of the game officials and that taking a team from any playing area is not the coach’s prerogative. However, in instances where institutional policies related to safety direct a coach to vacate a playing area, the coach should respond accordingly.

9.6 Specific Requirements of Athletics Administrators and Institutional Staff Members. Athletics administrators and institutional staff are expected to support the officials of a game and any public criticism of a game official is a violation of the League’s Code of Conduct. In that regard, administrators and staff are to refrain from making public comment concerning game officials through any form of communication (i.e. verbal, written, electronic, social media). Administrators are not permitted to enter or attempt to enter the locker room of a game official preceding or following a contest, unless specifically authorized to interact with the officials (i.e. game operations). Athletics administrators and institutional staff are expected to support the League staff and staff of another member institution. Public criticism of a League decision or of another institution’s staff member is a violation of the League’s Code of Conduct. 9.7 Contest Statement. One of the following statements or a similar institutional statement should be read before or during all athletic events where a public address system is utilized. “Ladies and gentlemen, [Host Institution] and the Patriot League welcome you to today’s contest. We ask that you join us and coaches, student-athletes and officials in practicing good sporting behavior in supporting your teams and in your conduct toward student-athletes, coaches, officials and other spectators. Unruly and disrespectful behavior will not be tolerated. Please note that the possession and consumption of alcoholic beverages and use of tobacco also are prohibited. Spectators are not allowed on the playing field at any time.” Thank you. Or: “Ladies and gentlemen, [Host Institution] and the Patriot League promote good sporting behavior by student-athletes, coaches and spectators. We encourage everyone to actively support all participants of today’s game, and ask that you express your enthusiasm in a respectful and sporting like manner. Please note that the possession and consumption of alcoholic beverages (and use of tobacco) also are prohibited. Spectators are not allowed on the playing field at any time.” Thank you. 9.8 Patriot League Award of Good Sporting Conduct. In the spirit of ethical conduct and sporting behavior, the Patriot League has established an Award of Good Sporting Conduct to recognize and honor exemplary sporting behavior. All Patriot League student-athletes, coaches, a team as a whole and staff members associated with a member institution’s intercollegiate athletic program are eligible for the award. The definition of good sporting conduct is left to the discretion of the member institution with the understanding that the behavior should be at a standard beyond what is normally expected during the course of play. Award recipients will receive an Award of Good Sporting Conduct. 9.9 Patriot League Male and Female Sportsmanship Award. Created in 2006, the Patriot League Male and Female Sportsmanship Award is open to all Patriot League student-athletes, with one male and one female winner selected. Each Patriot League institution is eligible to nominate candidates which are then voted on by the Patriot League Student-Athlete Advisory Committee (SAAC) Institutional Administrators. (See Section 10.4) 9.10 Award of Leadership of Character. The Patriot League has established an Award of Leadership and Character to recognize and honor those who demonstrate excellence in leadership and service while participating in Patriot League athletics. All Patriot League student-athletes and a team as a whole associated with a member institution's intercollegiate athletic program are eligible for the award. (See Section 10.5)

RIGHTS AND RESPONSIBILITIES OF STUDENT ATHLETES By agreeing to be a member of a varsity athletic team at American University, I possess certain rights: • Right to be an INDIVIDUAL, unique in my beliefs and abilities that make me the person I am. • Right to DIGNITY, free from behavior designed to humiliate and embarrass me. • Right to EQUALITY, to be treated as fairly as all other student-athletes are treated.

• Right to PRIVACY, secure in the knowledge that I retain time for myself, and with the expectation that my personal possessions will be safeguarded. • Right to RESPECT for my culture and my beliefs, especially when they differ from the culture and beliefs of others. • Right to SUPPORT, from my teammates, fellow student-athletes, coaches, the Athletic Department administration and the University community. While I acquire certain rights because of my membership on a varsity intercollegiate athletic team, I also assume certain responsibilities; Responsibility for GROWTH to the best of my ability in all that I set out to do, and to develop my body, mind and spirit for both my well-being and that of my team. Responsibility for RESPONSIBLE CONDUCT, including positive deeds, not just refraining from negative endeavors, since my actions not only reflect on my, but on my family, friends, teammates, fellow student-athletes, coaches, the Department of Athletics and the University. Responsibility for RESPECT, for the individuality, dignity, equality, privacy, culture and beliefs of my teammates, fellow student-athletes, my coaches, the Department of Athletics and other members of the University Community. Responsible Conduct As some of the most visible students at American, student athletes’ behavior and actions are judged continually. Rightly or wrongly, they set an example and establish an American University standard through their conduct. Responsible conduct consists most specifically of two areas: general responsibilities and athletic conduct. Both are equally crucial toward their success in both roles of a student athlete. General Responsibilities • Knowing, understanding and following University Rules and Regulations as outlined in the University and the Athletic Department Student-Athlete Handbook • Obeying all residence hall policies and regulations • Obeying all Federal, District and State Laws • Maintaining top physical condition within accepted health standards • Striving to earn a degree in four years, including meeting NCAA and American University standards for satisfactory progress • Attending all scheduled classes and completing all academic assignments • Informing instructors in a timely fashion of all absences due to official athletic events • Taking proper care of equipment, athletic facility and athletic uniforms • Attending scheduled practices unless excused by the coaching staff or due to course conflicts • Abiding by all team, Department of Athletics, Patriot League and NCAA rules. Athletic Conduct Responsibilities • Treating officials and opponents with respect and following the rules of good sportsmanship • Avoiding undue confrontation during athletic contests • Maintaining control during emotionally charged situations, including assisting teammates and colleagues who appear to be losing control • Reacting in a positive manner to an aggressive action by an individual or group (an opposing crowd, taunting and baiting by opponents, etc.) • Physical abuse of officials, coaches, opponents, spectators, teammates, classmates, male of female acquaintances etc. will not be tolerated • Publicly criticizing game officials, Patriot League and NCAA personnel, another institution, its student-

athletes or its personnel will not be tolerated • Seizing equipment from officials of the media • Inciting players or spectators which results in any negative behavior, insulting game officials or opponents • Using obscene or otherwise inappropriate language and gestures • Engaging in negative recruiting by speaking badly about another institution, its personnel or its athletic program • American University will investigate violations of these Department of Athletics Responsible Conduct guidelines and violations of the American University Code of conduct • The Office of the Student Conduct and Conflict Resolution Services may bring charges against student- athletes whose behavior and actions warrant such charges • The ultimate consequence of the Office of Student Conduct and Conflict Resolution services charges include sanctions against the student-athlete, which may result in suspension from an athletic team and removal of scholarship

UNIVERSITY POLICY: HAZING Policy Category: Student Policies Subject: Hazing Office Responsible for Review of this Policy: Office of Campus Life I. SCOPE This policy defines and prohibits hazing on and off campus. II. POLICY STATEMENT Hazing by a group, club, organization, or team is strictly prohibited at American University. III. POLICY Hazing is strictly prohibited at American University. It is incompatible with the University’s academic mission and compromises personal liberties. Hazing can be physical or psychological in nature. It is an intentional act or method of initiation into a group, club, organization, or team that subjects another person, whether voluntarily or involuntarily, to conduct that may injure, abuse, humiliate, harass, or intimidate that person. Examples of hazing include, but are not limited to, the following: • imposing any requirement that compels a person to engage in conduct prohibited by University policy; • forcing or requiring unnecessary physical activity or exercise; • forcing or requiring extended isolation or unnecessary exposure to the elements; • paddling or any other form of physical abuse; • depriving others of sleep, study time, or the ability to communicate; • requiring others to wear conspicuous, embarrassing, or uncomfortable clothing or to carry unusual items; • forcing or requiring ingestion of alcohol or any other liquid, solid matter, or gas; • preventing others from practicing personal hygiene; • withholding information from others that is essential to daily functioning; • requiring others to perform errands, provide entertainment, or engage in other degrading activities; • transporting others without their consent;

• conducting quests or hunts as part of membership rituals, whether or not such activities endanger participants or damage property; • addressing, interrogating, or deceiving others in a manner that may psychologically injure, abuse, humiliate, harass, or intimidate them. Every member of the University community is responsible for reporting actual or suspected hazing activities to the dean of students or to Public Safety as soon as possible. Appropriate University officials will investigate the report to determine whether the allegations warrant a charge of hazing. If a charge is brought, the individual, group, club, organization, or team will be subject to the disciplinary procedures outlined in the Student Conduct Code. Law enforcement agencies off campus may also be notified. Sanctions for hazing may include suspension or dismissal from the University. Advisors to clubs, organizations, or teams and their national or international officials may be notified in cases of alleged violations of this policy. Disciplinary action taken by a club, organization, or team or by its national or international officials will not preclude University action. To report incidents of hazing or to receive further information, contact the Associate Athletic Director/SWA, Athena Argyropoulos at 202 885 3024, the Office of the Dean of Students (202-885-3300, Butler 408) or Public Safety (202-885-2527, Public Safety Building).

UNIVERSITY POLICY: DISCRIMINATION AND SEXUAL HARASSMENT Please see the links below for the University Discrimination & Sexual Harassment Policy and the Student Code of Conduct. University Discrimination & Sexual Harassment Policy: https://www.american.edu/policies/upload/Discrimination-and-Sexual-Harassment-Policy.pdf Student Conduct Code:https://www.american.edu/ocl/sccrs/upload/AU-Student-Conduct-Code.pdf

Policy Category: Institutional Policy Subject: Discrimination, Discriminatory Harassment, and Sexual Harassment Office Responsible for Review of the Policy: Human Resources, Academic Affairs, Campus Life Related University Policies: Sexual Assault Resources for Students, Disability Grievance Procedures, Student Conduct Code, the WCL Honor Code, Faculty Manual Professional Guidelines, the Faculty Manual Grievance Procedures, Faculty Disciplinary Procedures, Staff Manual Complaint Policy and Procedures, Staff Manual Termination Policy. Related Local and Federal Laws: Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in education. Title IX of the Education Amendments of 1972 prohibits sex discrimination in education institutions. Age Discrimination Act of 1975 prohibits discrimination based on age in programs or activities that receive federal financial assistance. Title VII of the Civil Rights Act of 1964 and the DC Human Rights Act prohibit discrimination in employment in general. The Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 prohibit discrimination against individuals with disabilities. The Age Discrimination in Employment Act prohibits discrimination based on age in employment and the Equal Pay Act prohibits discrimination based on sex in the payment of wages. I. SCOPE This policy covers all faculty, staff, and students of American University, applicants for admission and employment as well as vendors, guests, and contractors (“AU Community”). This policy applies to every aspect of the university’s operations and activities, including admissions, employment, and access to university programs, services, and facilities. The policy is intended to be consistent with the provisions

36 of applicable local and federal laws and is not intended to provide more or less than required by law. II. POLICY STATEMENT Nondiscrimination and Equal Opportunity in Employment and Education American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university prohibits discrimination and discriminatory harassment (including sexual harassment and sexual violence) against any AU community member on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively “Protected Bases”). Complaint Resolution The university will respond promptly and effectively to reports of discrimination and will take appropriate action to prevent, to correct, and if necessary, to discipline individuals who violate this policy. Members of the university community who have relevant information are expected to cooperate with investigations of such misconduct. Retaliation The university prohibits retaliation against a member of the AU community for filing a complaint of discrimination or assisting in the filing of a complaint, or participating in the resolution of a complaint. Retaliation includes but is not limited to threats, intimidation, and/or adverse actions related to employment or education. III. DEFINITIONS A. Discrimination. Discrimination occurs when an individual suffers an adverse employment, academic, or other decision based on an individual’s protected status. B. Discriminatory Harassment. Discriminatory harassment is defined as verbal, written, visual, or physical conduct that denigrates or shows hostility against a protected class when such conduct has the purpose or effect of: 1) unreasonably interfering with an individual’s work or academic performance, or 2) creating an intimidating, hostile, humiliating, or offensive working, living, or learning environment. C. Sexual Harassment and Sexual Violence. Sex discrimination covers sexual harassment including sexual violence. The determination of what constitutes sexual harassment will vary with particular circumstances, but may be described generally as: unwelcome sexual advances; requests for sexual favors; and other oral, written, or physical conduct of a sexual nature when: • submission to or rejection of such conduct is made either explicitly or implicitly a term or a condition of education, employment, or participation in other university activities; • submission to or rejection of such conduct by an individual is used as the basis for evaluation in making academic or personnel decisions affecting that individual; or • such conduct has the purpose or effect of unreasonably interfering with an individual’s performance, or creating an intimidating, hostile, or offensive work or learning environment. Sexual violence includes acts such as rape, acquaintance rape, other forms of non-consensual sexual activity; or violence or harassment based on sexual orientation. For resources available to victims of sexual violence, please refer to the Sexual Assault Resources for Students in the Student Guide or contact the Office of the Dean of Students. IV. POLICY PROCESS The following roles and responsibilities and complaint resolution process is established to assist the university in ensuring an educational environment and work place free from sexual harassment, discrimination, and discriminatory harassment. A. Duty to Report Complaints. AU community members who are aware of or witness sexual harassment, discrimination, or discriminatory harassment must report these matters to the appropriate Responsible Official (see below for contact information). These individuals will resolve these complaints, through informal procedures or formal investigation. AU community members are expected to cooperate

37 in the resolution or investigation of discrimination complaints. Individuals who violate the reporting requirements will be subject to discipline/corrective action. B. Pastoral, Counseling, and Medical Resources for Students. Students are encouraged to utilize the university Counseling Center, medical providers in the Student Health Center and the clergy in the Kay Spiritual Life Center as confidential resources to discuss sexual harassment or other illegal discrimination and its effects. Because of the confidentiality afforded to these relationships, however, students should know that counselors, medical providers and members of the clergy are not in a position to report the harassment to university officials or to intervene to end the discrimination. To ensure university involvement, students must report the unlawful discrimination through either the informal or formal reporting process, as detailed in this policy. C. Responsible University Officials & Contact Information 1. Title IX Officer, Section 504 and Equal Employment Opportunity Officers. Under Title IX of the Education Amendment of 1972 and Section 504 of the Rehabilitation Act, the university is required to designate individuals responsible for the university’s compliance efforts to provide a work and learning environment free of sexual harassment, discrimination, and discriminatory harassment. These individuals are: • Title IX Officer– Dean of Students, American University, Butler Pavilion 408B, 4400 Massachusetts Avenue, NW, Washington DC, 20016; (202)885-3300; [email protected] • Deputy Title IX Officer (for WCL student matters) – WCL Dean of Student Affairs, 4801 Massachusetts Avenue, N.W., Washington DC 20016 (202) 274-4052, [email protected] • Section 504 Officer (for student matters) – Director of Student Conduct and Conflict Resolution Services, Butler Pavilion, American University, 4400 Massachusetts Avenue, NW, Washington DC, 20016; (202)885-3368; [email protected] • Deputy Title IX/ EEO & Section 504 Officer (for staff matters) – Assistant Vice President of Human Resources, American University, 3201 New Mexico Avenue, Suite 350, NW Washington DC, 20016; (202)885-2591, [email protected] • Deputy Title IX/EEO & Section 504 Officer (for faculty matters) – Dean of Academic Affairs, American University, Leonard Hall Lower Level, 4400 Massachusetts Avenue, NW, Washington DC, 20016; (202)885-2125, [email protected] The Title IX Officer is responsible for monitoring and oversight of overall implementation of Title IX compliance at the University. The Title IX Officer and the Deputy Title IX /EEO & 504 Officers or their designee (collectively “Responsible Officials”) are jointly responsible for the following: a. Investigating Title IX and other discrimination complaints. b. Coordinating, planning, and managing the discrimination, discriminatory harassment, and sexual harassment education and training programs. The programs will include wide dissemination of this policy to the university community; providing educational materials to promote compliance with the policy and familiarity with reporting procedures; and training university employees responsible for reporting or responding to reports of discrimination. c. Developing and implementing procedures to provide for prompt and effective response to reports of discrimination in accordance with this policy. d. Coordinating the maintenance of records of reports of discrimination complaints and actions taken in response to reports, including records of investigations, voluntary resolutions, and disciplinary action, as appropriate. e. Submitting an annual report to the Office of the President on discrimination complaint activity during the preceding calendar year. 2. Sexual and Discriminatory Harassment Prevention Project Team. A Sexual and Discriminatory Harassment Prevention Project Team has been established to assist in advising the Responsible Officials and university in addressing problems of sexual harassment campus-wide; to provide information and education on sexual harassment and related university policies and complaint

38 procedures to members of the campus community; and to develop and review educational and informational materials regarding sexual harassment. D. INITIATING A COMPLAINT 1. STEP ONE (Where to File/Report a Complaint and Estimated Resolution Timelines). Notify the appropriate Responsible Official as quickly as possible of violations of this policy and within one (1) year of the alleged violation. A complaint under this Policy must be filed/reported with the office having disciplinary jurisdiction over the accused person (“Respondent”). Therefore, complaints should be reported to the following offices: a. Complaints Against Students. A complaint against a student is referred to the Dean of Students. b. Complaints Against Staff, University Administrator, University Guest or Contractor. A complaint against a staff member, university administrator (e.g. director), vendor or guest is referred to the Assistant Vice President of Human Resources. c. Complaints Against a Faculty Member, Faculty Administrator, or an Individual Carrying Out Teaching Responsibilities. A complaint against a faculty member or faculty administrator (e.g. Dean, Chair) is referred to the Dean of Academic Affairs. d. Complaints Against the President or a Member of the University’s Cabinet. A complaint against a member of the University President’s Cabinet is referred to the University President (Presidents Building, 202-885-2121), and a complaint against the University President is referred to the Chairman of the Board of Trustees (c/o Secretary of the Board and Vice President & General Counsel, 3201 New Mexico Avenue, N.W., Suite 270, Washington, DC 20016). Estimated Timelines. At the initial meeting with the person reporting the complaint (“Complainant”), the Responsible Official will explain the informal and formal resolution procedures that are identified below. The timelines offered in this policy are intended to assist in a prompt resolution of complaints. However, during winter breaks and summer sessions, when witnesses may not be available or disciplinary panels cannot be convened, the timelines may be adjusted to accommodate these circumstances. Nevertheless, it is the university’s intention to proceed as expeditiously as possible. The estimated timeline for informal resolution is fifteen (15) business days from receipt of informal complaint by a Responsible Official. The estimated timeline for formal resolution is thirty (30) business days from receipt of formal complaint by a Responsible Official. If a complaint is referred to a disciplinary process, the estimated timeline for completion of these procedures is thirty (30) business days from the date of the disciplinary referral. Where an estimated timeline cannot be adhered to, the Responsible Official will notify the parties and provide an anticipated completion date. 2. STEP TWO (Informal Resolution). The university encourages informal resolution when possible. Informal resolution is optional. The Complainant can end the informal process at any time and begin the formal resolution process. The university may elect to bypass the informal procedures because of the severity of the allegation or complexity of the complaint. The goal of informal resolution is to resolve concerns at the earliest stage possible, with the cooperation of all parties involved. Informal resolution may include inquiry into the facts, but typically does not include a formal investigation. These informal efforts may include addressing the Respondent directly; participating in a facilitated meeting with the appropriate university official; or participating in mediation. The informal resolution could include by way of example: separating the parties; referring the parties to counseling; conducting targeted educational and training programs; or providing remedies for the individual harmed by the alleged discrimination. If the matter is resolved informally to the satisfaction of all parties, the Responsible Official shall maintain a record of the complaint and its resolution. If informal resolution is not possible, the university will proceed to Step Three for formal resolution of the complaint. 3. STEP THREE (Formal Resolution). If early resolution is unsuccessful, inappropriate (e.g. when facts are in serious dispute, reports involve a pattern of behavior, or allege serious misconduct such as a sexual assault), or if the Complainant prefers a formal procedure, a formal complaint may be filed with

39 the Responsible Official. Reporting – A written complaint should include a detailed description of the conduct that the reporting party alleges to be discriminatory and supporting documentation (if any); name(s) and contact information of the Respondent; and the name(s) and contact information of witnesses (if any). Investigation – Depending on the nature of the allegations, the investigation could include interviews with the Complainant, the Respondent and/or witnesses; review of written documentation and relevant policies; and any other steps necessary to thoroughly investigate the allegations. During the investigation, the Responsible Official may take appropriate interim measures to ensure safety and non- retaliation for all parties. Examples of interim measures include separation of the parties, no contact directives, and alternative academic or housing arrangements. The Responsible Official will use a preponderance of the evidence standard when evaluating the allegations and formulating the outcomes of the investigation. Resolution – At the conclusion of the investigation, the Responsible Official will notify the concerned parties of the outcome of the investigation, including referral to the appropriate disciplinary procedures. a. Student Respondent. The student disciplinary procedure, including appeal, is outlined in the Student Conduct Code. Potential student sanctions include, but are not limited to, a written warning, a ban from specific areas of campus, loss of specific student privileges, community service, transfer or loss of on- campus housing privileges, disciplinary probation, disciplinary suspension, or permanent dismissal. Complainants may elect to file charges through the student disciplinary procedures at any time within one (1) year of the alleged incident. b. Staff Respondent. Human Resources will take action in accordance with the Staff Personnel Policies Manual Disciplinary Policy. Potential staff sanctions include, but are not limited to, verbal or written warning, mandatory counseling, mandatory training, suspension, and termination. Appeal procedures for termination are outlined in the Staff Personnel Policies Manual Termination Section. Appeal of disciplinary action may be grieved through the Staff Personnel Policies Manual Complaint Policy and Procedure. c. Faculty Respondent. The Provost’s Office will take action in accordance with the Faculty Manual Disciplinary Procedures. Potential faculty sanctions include, but are not limited to, written warning, mandatory counseling, mandatory training, suspension, and termination. Minor sanctions may be grieved through the Faculty Manual Grievance Procedures. Major sanctions may be appealed through the Faculty Manual Disciplinary Procedures. V. OBLIGATION TO ELIMINATE HOSTILE ENVIRONMENT CREATED BY SEXUAL HARASSMENT AND DISCRIMINATORY HARASSMENT The law requires the university to ensure a work and educational environment free from discriminatory harassment and sexual harassment. Thus, even when an affected individual requests that no action be taken, the university has an affirmative obligation to investigate these complaints and, where appropriate, to take affirmative remedial measures. VI. FALSE OR FRIVOLOUS CHARGES This policy shall not be used to bring false or frivolous charges against students, faculty, or staff. Those bringing such charges may be subject to disciplinary action. VII. CONFIDENTIALITY All parties engaged in the complaint process are expected to maintain confidentiality. All reports or complaints of discrimination or harassment will be kept confidential, except that individuals with a legitimate need to know will be informed of the complaint in order for the university to conduct a meaningful review of each complaint and for the purpose of determining whether the complaint is isolated, frequent, part of a pattern or practice, or pervasive. VIII. RECORDS Records of informal and formal complaints will be maintained by the Responsible Official who

40 received and handled the complaint. Complaints against faculty, staff, or students that result in a personnel or disciplinary action will also be a part of the respondent’s personnel or disciplinary record. All records are confidential with access only to individuals with a legitimate need to know. Records of complaints will be kept on file in accordance with the university’s records and retention policy. IX. EFFECTIVE DATE This Policy was effective August 1, 2011. Replaces Faculty Sexual Harassment Policy, Student Sexual Harassment Policy, Staff EEO Policy, Staff Sexual Harassment Policy, University-Wide Discrimination and Discriminatory Harassment Policy

STUDENT-ATHLETE ADVISORY COMMITTEE (SAAC) Each team has at least two SAAC members who are chosen by their coaches to represent their team. The information below is provided by the NCAA regarding the role of campus SAACs. SAAC leadership is also responsible for representing AU at Patriot League Conference SAAC meetings. A list of SAAC representatives by team will be distributed to all student-athletes in the fall. For more information or any concerns regarding SAAC, please contact SAAC Advisors - Athena Argyropoulos, Senior Associate AD/SWA ([email protected]) and Emily Janson, Assistant AD/Administration ([email protected]).

Source: http://www.ncaa.org/student-athletes/ncaa-student-athlete-advisory-committees-saacs Student-athletes have a voice in the NCAA through advisory committees at the campus, conference, and national level. Each committee is made up of student-athletes assembled to provide insight on the student- athlete experience and offer input on the rules, regulations and policies that affect student-athletes' lives on campus. Functions of campus SAACs include: • Promote communication between athletics administration and student-athletes. • Disseminate information. • Provide feedback and insight into athletics department issues. • Generate a student-athlete voice within the campus athletics department formulation of policies. • Build a sense of community within the athletics program involving all athletics teams. • Solicit student-athlete responses to proposed conference and NCAA legislation. • Organize community service efforts. • Create a vehicle for student-athlete representation on campus-wide committees (e.g., student government). • Promote a positive student-athlete image on campus. Members of a SAAC have the opportunity to address issues affecting student-athletes at their institution; furthermore, members have the opportunity to offer input on issues which may be national in scope. SAAC is meant to serve as a local student-athlete voice in addressing issues of student-athlete welfare at their respective institutions. Campus committees can facilitate better communication among student- athletes from various athletics teams to address issues common to all. SAAC may also serve as a conduit of communication among student-athletes, coaches and athletics administrators on issues to improve the student-athlete experience and promote growth and education through sports participation. Concerns can be voiced and solutions offered regarding any issue that may be relevant to NCAA student-athletes. Through the grass-roots efforts of campus SAACs, student-athletes have the opportunity to change the face of intercollegiate athletics.

STUDENT-ATHLETE WELFARE Commitment to Student-Athlete Welfare The American University Department of Athletics is committed to providing the best overall experience

41 possible for its student-athletes. The department and the University will work to provide the best educational, athletic, social and personal environment to ensure that all student-athletes are able to reach their potential both athletically and academically. Additionally, the department and the University will work to ensure the dignity of all student-athletes is upheld regardless of national origin, sport, scholarship status and recruitment status. The administrators and staff members of the Department of Athletics do not have this responsibility alone. All student-athletes must strive to become the best possible athletes and citizens they can be. To help American University student-athletes achieve these goals, the Department of Athletics in conjunction with the Student-Athlete Advisory Committee (SAAC) has established the following Statement of Expectations, and explanation of Rights and Responsibilities of American University Student-Athletes. Expectations of American University Student-Athletes I will know and understand the ideas expressed in the American University Student-Athlete Handbook. I will take seriously the values of respect, honesty and responsibility when relating to my peers, coaches, officials, professors, administrators and campus community members. I will behave in an exemplary manner, which includes honesty in academic endeavors, courtesy to professors, faculty, staff and fellow students, and the traits of good citizenship. I will endeavor to bring credit upon myself, my family, my team and American University. I will be sensitive to and respect the diversity of my peers, coaches, faculty and other members of the campus community. I will strive for the highest levels of academic achievement of which I am capable. I will meet my financial obligations in a timely manner. I will neither use nor support the use of illegal drugs; I will neither abuse nor support the abuse of alcohol. American University Student-Athlete Exit Interview You will able provided the opportunity to meet directly with the department administrator who oversees your sport program. We encourage you to take advantage of these opportunities to provide feedback on your overall student-athlete experience at American University. Your sport administrator will discuss the below areas with you during the exit interview.

Date: Student-athlete’s Name (optional):

Sport: Coach: Value of Athletic Experience:

1. How important was your athletic participation in:

Completing your degree?

Benefiting your personal development?

Developing lifelong skills?

Benefiting your professional development?

2. Were your athletic experiences at AU what you expected?

3. How satisfied have you been with your total collegiate experience?

4. What recommendations do you have that would have improved your experiences?

Academically?

Athletically?

Personally?

Time Demands:

1. On average, how many hours per day did you spend in athletically related activities?

2. Overall did your athletics participation ever hinder you in:

Academic success?

Social opportunities?

3. Do you think the practice and competition schedule was reasonable?

4. What recommendations do you have for the time demands of a student-athlete in your sport?

Concerns Related to the Administration of the Student-Athlete’s Sport:

1. Did AU honor its commitment to you as a student-athlete?

2. Did the treatment by your coach meet your expectations?

3. Do you feel that your sport was treated fairly by the athletic administration?

4. Were individuals available and helpful to you if you needed assistance?

5. How do you feel about the support you and your team received in the following areas:

Academic advising

Life Skills Programming

Sports Marketing

Athletic trainers

Strength and conditioning

Media relations

Student-athlete Banquet

Proposed Changes in Intercollegiate Athletics

1. Let’s exchange roles for a minute. If you were the Director of Athletics what changes would you make to enhance you and your teammates’ athletics experience at AU?

2. Were you ever subject to mental or physical abuse by your coach?

3. Were you ever aware of any NCAA rules violations?

4. Do you feel all students were treated equitably?

OFFICE OF ATHLETICS COMMUNICATIONS Mission and Goals Statement The mission of American University’s Office of Athletics Communications is to develop and distribute positive messaging through various channels to publicize, promote, inform and increase visibility about AU’s intercollegiate programs locally, regionally, nationally and internationally. The office will efficiently utilize distribution channels to include the athletics website (AUEagles.com), the

Patriot League Network, interactions with legacy media and positive use of social media in order to maximize our effectiveness within our financial and personnel resources. Our goal will be to identify messages and stories inside the department and to “be our own media” in terms of producing and distributing those stories. We will strive to provide exceptional customer service to internal and external constituents, including student-athletes, coaches, alumni, fans and media. We will work with general campus communications staff and with internal and external operations units to create opportunities for visibility and revenue generation. Our office will recruit, train and mentor undergraduate students interested in sports communications, providing them hands-on opportunities for experiential learning in positions for Patriot League Network and video productions. Athletics Website American University’s website can be found at www.AUEagles.com. From schedules, recaps, rosters and notes about all of American’s 16 intercollegiate sports to links to purchase merchandise and tickets and make donations, the website is a one-stop place to learn about everything regarding American University Athletics. Anyone finding errors on the website or who has suggestions should contact Nick Guerriero, Associate Director for Communications at [email protected]. American University Athletics - Social Media Policy American University Athletics expects its student-athletes to conduct themselves in a manner that reflects the values of the University. AU’s video and social media policy is intended to offer direction and education to our student-athletes, coaches and staff, so we can use these tools to their most positive benefit. Be positive at all times and avoid any inappropriate or offensive behavior that can reflect on you personally, your team or the university. Once you’ve decided to wear an American University athletics jersey and be part of our team, your actions reflect on you and your team despite any privacy settings or notion that your posts do not have a larger impact. So, please avoid any inappropriate or offensive behavior in an online setting, including but not limited to the following: • Photos, videos, comments or posts showing the personal use of alcohol, drugs and tobacco e.g., no holding cups, cans, shot glasses, etc. • Photos, videos, and comments that are of a sexual nature. This includes links to websites of a pornographic nature and other inappropriate material. • Pictures, videos, comments or posts that condone drug-related activity. This includes, but is not limited to, images that portray the personal use of marijuana and drug paraphernalia. • Content online that is unsportsmanlike, derogatory, demeaning or threatening toward any other individual or entity (examples: derogatory comments regarding another institution; taunting comments aimed at a student-athlete, coach or team at another institution and derogatory comments against race and/or gender). • No posts should depict or encourage unacceptable, violent or illegal activities (examples: hazing, sexual harassment/assault, gambling, discrimination, fighting, vandalism, academic dishonesty, underage drinking, illegal drug use). • Content online that would constitute a violation of NCAA rules (examples: commenting publicly about a prospective student-athlete, providing information related to sports wagering activities, soliciting impermissible extra benefits). • Information that is sensitive or personal in nature or is proprietary to the AU Athletic Department or the university, which is not public information (examples: tentative or future team schedules, new uniform designs, student-athlete injuries and eligibility status, travel plans/itineraries or information). Any student-athlete who wishes to post any video on the Internet that identifies the participant(s) shown in

44 the video in any manner with American University, including tags or wearing team-issued AU merchandise, must submit his or her video, prior to posting, to the head coach and a member of the Athletics Communications Office for review. If ever in doubt of the appropriateness of your online public material, consider whether it upholds and positively reflects your own values and ethics as well as those of the AU Athletics Department and the university. For your own safety, please keep the following recommendations in mind as you participate in social media websites: • Set your security settings so that only your friends can view your profile -- including photos, information, links, shares and posts. • You should not post your email, home address, local address, telephone number(s), or other personal information as it could lead to unwanted attention, stalking, identity theft, etc. • Be aware of who you add as a friend to your site – many people are looking to take advantage of student- athletes or to seek connection with student-athletes. • Consider how the above behaviors can be reflected in all social media applications. Interview Policy 1. Our office requires the media to direct all interview requests through the media relations office. You should never agree to any interview unless the arrangements are coordinated through the AU athletic communications office. This means you should never give your phone number out to the media. 2. Your team’s media relations representative will contact you and work around your athletic, academic and social schedules. You’ll be asked to come to the athletic communications office, or meet prior to or following a practice at an appropriate location, and an agreed-upon time to be interviewed in person or to conduct a phone interview. In addition, following the conclusion of games, coaches and athletes are expected to make themselves available for interviews within a reasonable period of time (generally after a 10-minute “cooling off” period). These postgame interviews occur in various forms: a press conference in front of a group of media, a one-on-one interview with a reporter, or a live interview on radio, TV or in a live stream via social media. Interview Suggestions WHO YOU REPRESENT – At all times you are a representative of American University, the Athletics Department, your team and your family. Make sure you remember this each time you are interviewed. NO “OFF-THE-RECORD” – Everything you say is quotable. If you don’t want your words to show up in tomorrow’s paper, don’t say them. You are always “on” with a reporter. Be careful with comments made in social conversations around members of campus media or posted through social media -- you may be quoted. THINK BEFORE YOU ANSWER – Reporters often appear to be in a hurry. Don’t feel rushed or pressured into giving quick answers. Speak clearly with a proper rhythm. Avoid clichés if at all possible. DON’T TRASH THE OPPOSITION OR OFFICIALS – Or anybody else for that matter. You don’t want to provide any “bulletin-board material.” That could come back to haunt you at a later date. AVOID “NO COMMENT” – It suggests that you may have something to hide. If you don’t feel comfortable answering a question, tell the reporter so and suggest they ask the coach or a member of the Athletics Communications staff. LISTEN TO THE QUESTION CAREFULLY – Make sure you understand the question before you answer. If you don’t understand, ask for clarification or have the interviewer repeat the entire question. THINK BEFORE YOU ANSWER - Speak clearly, provide short and simple answers and avoid clichés. When answers drag on, the likelihood increases of being misquoted, words or phrases taken out of context or saying something that was not intended for the media. Adhere to the 25-second rule in media interviews. Effective interviewees answer in 60 words or less

IF YOU DON’T KNOW, SAY SO – Talk about what you know, don’t speculate on what you don’t know. If you don’t know the answer to a question, tell the reporter you will look into it and make the Office of Communications aware of this. This is better than giving incorrect, misleading or damaging information. PERSONAL APPEARANCE COUNTS – Maintain good eye contact with the reporter and not the camera (when applicable). Keep your voice strong and animated. If it is a pre-arranged interview, please show up in proper attire, usually a team-issued polo or warmup. SAY “THANKS” – Your final actions in the interview may leave the strongest impression with the reporter. Make every encounter a memorable one – chances are you’ll get more favorable stories in the future. Also try to learn reporters by name – it makes a big impression. MAKE AN IMPRESSION – It’s easy to be a great interview when we win. Most often, a positive and lasting impression can be made when we are cooperative, thoughtful and honest after a tough loss. Make the effort to be a good interview even in difficult situations. The impression will last and could create a more positive story next time. Negative comments make headlines. When the game ends, speak to the progress being made and the tasks facing your team in the coming days. Find a way to be optimistic. Parting Tips: * The media aren’t our adversaries. We need them to help promote you, your sport, your team and American athletics brand. * Organize your thoughts before a scheduled interview. Ask your communications contact to suggest some practice questions. * Don’t say something if you don’t want to see it in print, on the Internet or hear it on radio or TV. If you see a microphone, assume it’s on. * Before the interview, relax and take a deep breath if you are nervous or angry. Try to clear out all negative thoughts before the interview. Remember to remain positive and optimistic, looking toward the future. If you have any questions or concerns, contact your media relations representative. We are here to help you! American University Athletic Communications Staff TBA Assistant A.D. for Digital Media & Athletic Communications (Administration, Volleyball, Wrestling, Swimming and Diving) Nick Guerriero, Associate Athletic Communications Director (Men’s Basketball, Men’s Soccer, Women’s Soccer, Patriot League Network) Sam Rinkus, Assistant Athletic Communications Director (Women’s Basketball, Field Hockey, Lacrosse, Track and Field, Cross Country) Cyprian Bowlding, Digital Media Coordinator (Video Production, Patriot League Network) TBA, Assistant Director of Creative Content

SPORTS MEDICINE The Sports Medicine Department at American University works in conjunction with the Team Physicians to provide medical care to all student-athletes participating in the intercollegiate athletic program. When a student-athlete is injured while participating in an approved Athletic Department scheduled event, he/she will be evaluated by a competent Certified Athletic Trainer, provided immediate care and referred to the necessary medical personnel. The role and function of the Certified Athletic Trainer is to implement preventative programs, provide immediate care and treatment, and construct and supervise rehabilitation procedures for the injured student-athlete as directed by the Team Physician. The Team Physicians are a board certified family practice physician and orthopedic surgeon specializing in athletically related injuries and illnesses. They have at their disposal medical consultants in every field. If a student-athlete should require the services of one of these consultants, he/she will be referred by the Team Physician. For all athletically related injuries the Sports Medicine Department will call on behalf of

46 the student-athlete and make the necessary arrangements for service. The goal of the Sports Medicine Department is to provide direct medical coverage of approved, scheduled Athletic Department events. Approved, scheduled events include traditional/in-season practices, competitions and conditioning sessions; every effort will be made to provide coverage for non-traditional or out-of-season practices, competitions and conditioning sessions. Summer workouts, captain’s practices and non-approved athletic events will not receive coverage. Only those student-athletes classified as Medically Eligible are eligible to receive service from the Sports Medicine Department. The following criteria have been established to communicate the Athletic Department’s requirements for medical eligibility. All student-athletes must be on the team roster before they will be considered medically cleared. To be considered Medically Eligible the student-athlete must complete and have on file a(n): a. Athletic Medical History (initial year of participation) b. Pre-Participation Physical Examination (initial year of participation) • Examination must be performed not more than 90 days prior to the start of preseason (fall sports) or the beginning of the Academic Year (all other teams). c. Baseline Concussion Testing (initial year of participation) d. Proof of sickle cell trait status (initial year of participation) e. Insurance Information Sheet – Online (updated annually/whenever coverage changes) f. Copy of the front and back of their insurance card (updated annually and whenever coverage changes) g. Assumption of Risk Statement – Online (updated annually) h. HIPAA Authorization – Online (updated annually) i. Concussion Statement (updated annually) j. Returning Athlete Questionnaire (updated annually after 1st year) k. Institutional Drug Testing Consent Form (updated annually) All student-athletes must be medically eligible before they are entitled to coverage under the Athletic Department’s athletic accident insurance policy for reimbursement of medical expenses related to injury directly related to participation in approved athletic department events. All student-athletes must be medically eligible before they can be issued athletic equipment or participate in any team related activities. NOTE: Having passed the physical examination does not necessarily mean that the student-athlete is physically qualified to engage in athletics, but only that the examiner did not find medical reason to disqualify them at the time of examination. The American University Team Physician has final say on a student-athlete’s medical fitness to participate. NOTE: Failure to disclose any or all medical problems and/or accurate medical history may result in loss of medical eligibility, forfeiture of athletics grant-in-aid and relieves American University of any and all liability. Athletic Training Facilities The Athletic Training Room is located in Bender Arena in room G16. This is the primary source of medical care for student-athletes during their competitive season. The American University Health Center is an auxiliary facility used for general medical referrals, vaccinations, lab tests, etc. Local providers and imaging centers will be used to obtain MRIs, x-rays and other special tests as specified by the Team Physician. Every effort will be made to locate a provider that participates with the student- athlete’s primary insurance. The Surgery Center of Chevy Chase and Montgomery General Hospital will be the facilities utilized for most orthopedic surgeries. Sibley Memorial Hospital is a short distance from the American University campus and should be accessed when a student-athlete is unable to locate his/her Staff Athletic Trainer.

Athletic Training Room Hours of Operation (Academic Year): Monday – Friday: 8:00am to 11:30am – Services Available: Evaluation and treatment; athletes are seen on a first come first served basis, practice preparation and in-season athletes will be given priority during this time.

12:30pm to 6:00pm – Evaluation and treatment; athletes are seen on a first come first served basis, practice preparation and in-season athletes will be given priority during this time. Saturday and Sunday: Day’s Event Schedule: The Athletic Training Room hours will follow the event/practice schedule for each day. When a practice or game is scheduled the Athletic Training Room will open approximately 2 hours before the scheduled game/practice start time and will reopen for approximately 1 hour following completion of the event. • The Athletic Training Room will not remain staffed and open during all games and practices. If you require the use of the facility and are unsure of the hours of operation for a particular day, it is the responsibility of the student-athlete to check with the appropriate Staff Athletic Trainer to set-up a treatment time. • In the event that there are no scheduled practices/games on a given weekend day, the Athletic Training Room will be available by appointment only. Athletic Training Room Hours of Operation (Holidays/Semester Break/Summer): For University Holiday Closings and Winter Curtailment the Athletic Training Room WILL NOT be regularly staffed; during these periods there will be limited walk-in access. If you need to use the facility your best course of action to ensure access is to schedule a time with a member of the Sports Medicine Staff. During semester breaks when the university is open and through both summer sessions the Athletic Training Room will operate under an abbreviated schedule. Typical hours during these periods will be: Monday-Thursday: 100:am to 3:00pm Friday: 8:00am to Noon Saturday/Sunday: Appointment Only A detailed notice of operating hours and anticipated closings will be posted in the window during these periods. Athletic Training Room Rules The Athletic Training Room is here as a service to you. Your cooperation in the operation of the facility will help us provide better care for all student-athletes. The following are rules that must be adhered to for effective and efficient operation of the Athletic Training facility. 1. Everyone must shower before receiving treatment or using the cold whirlpools, NO EXCEPTIONS. 2. BEFORE receiving treatment; all student-athletes must sign-in. 3. ALL CELL PHONE USE IS PROHIBITED WITHIN THE ATHLETIC TRAINING ROOM; leave your phone in your locker. 4. Towels are for treatments only; we do not supply towels to teams for showering or use during practice, towels are not to be taken out of the room for any reason. 5. There are no shoes on the athletic training tables. 6. There is ABSOLUTELY NO EATING OR DRINKING in the Athletic Training room. 7. The dress code for treatments/rehab is American University t-shirt and shorts or AU issued practice attire and shoes/sandals; NO bare feet, NO nude bodies. a. No other college / university or high school logos – AU issued gear ONLY.

b. No white/light colored spandex in the cold whirlpool. c. No spandex for rehab. d. No apparel other than Under Armour. 8. There are no cleats or equipment allowed in the Athletic Training Room; back packs, book bags, lap tops, etc., should be left in your locker room or the hallway. 9. There are no self-administered treatments. 10. Student-athletes may not take supplies without permission. 11. There is no loitering, offensive language or horseplay in the Athletic Training room. 12. The telephones in the room are for business ONLY. 13. Return all loaned items to the Athletic Training room when you are done with them, student- athletes will be charged for all items not returned. 14. Never enter a staff member’s office without first asking permission. 15. A member of the Athletic Training staff must approve use and content of the television, the staff has final say on all programming/content. 2019-2020 Student-Athlete Responsibilities The following are a few important rules and procedures that the student-athlete must follow for the effective and efficient delivery of service. a. If a student-athlete is injured during a practice or game it is his/her responsibility to notify the Athletic Training Staff immediately and follow their instructions. b. If a student-athlete incurs a new injury; one for which they have not been evaluated, he/she must report to the Athletic Training Room for evaluation at least 1½ hours before practice or competition. c. A student-athlete who needs the services of a physician is referred to the appropriate physician, a student-athlete may request a physician evaluation at any time. d. All injured or ill student-athletes who cannot fully participate are listed on an injury report that the Staff Athletic Trainer gives to the head coach, everyone on this list must: e. Report for treatment during the designated treatment times unless specifically told otherwise by a member of the Athletic Training Staff, -AND- Report as usual to practice unless specifically told otherwise. f. If the student-athlete is under the care of a private physician, and treatment precludes or alters their activity in intercollegiate athletics, it is his/her responsibility to secure a written release from the physician. g. This release must be a letter on the physician’s letterhead that reinstates the student- athlete to “full, unrestricted participation in intercollegiate athletics”. h. The student-athlete is not permitted to return to participation until he/she has delivered the release and has been cleared to return by the Team Physician. i. The student-athlete is only returned to participation, limited or otherwise, upon the approval of the Staff Athletic Trainer or Team Physician. j. Should a difference of medical opinion occur concerning the diagnosis or management of an injury the recommendation of the Team Physician will be considered final. k. During Department of Athletics sanctioned practices, workouts or competitions, it is highly recommended that no jewelry be worn; PENETRATING JEWLERY IS NOT PERMITTED DURING ANY PRACTICES, WORKOUTS OR COMPELTITIONS. i. Any injury associated with the wearing of jewelry is the financial responsibility of the student-athlete.

l. The Department of Athletics is not financially responsible for any expense incurred by a student-athlete without the knowledge of and referral by the Team Physician or Staff Athletic Trainer. m. Injury or illness unrelated to intercollegiate athletics is the responsibility of the student athlete. n. Failure by the student-athlete to fully disclose the extent of the medical, orthopedic, illness or mental health history and result in punitive action, including but not limited to the loss of medical eligibility and forfeiture of grant-in-aid. 2019-2020 Request for 2nd Opinion / Outside Provider In the event of an athletically related injury a student-athlete may request to have services performed by a private healthcare provider in the following situations: • If a student-athlete sustains an injury to a previous surgical repair, for example a student athlete who sustains a repeat ACL tear, can request that their original orthopedic surgeon perform the second ACL reconstruction. • If a student-athlete is required to continue rehabilitation over an extended break, and will not be within driving distance of campus, he/she can request to continue his or her rehabilitation with a private provider in their area. • If a student-athlete sustains a dental injury, he/she may request that a personal dentist or orthodontist perform the necessary services. • If cosmetic repairs are required as a result of an athletically related injury, the student-athlete may request the services of a specific plastic surgeon.

1. Request for outside providers will be dealt with on a case by case basis. The Team Physician and Asst. AD for Sports Medicine have final authority on all request to utilize a private provider and must approve all services before they are performed; there will be no retroactive referrals for outside providers. 2. When a request for an outside provider is made, the Athletic Training Staff will assist the student- athlete in working with their primary insurance to locate a provider that will accept their insurance. 3. If a student-athlete does choose to use an outside provider, medical expenses will be reimbursed at the “Usual and Customary” rate as determined by the department’s insurance carrier. Charges in excess of this threshold are the financial responsibility of the student-athlete, their family or guardian. 4. When using an outside provider the student-athlete is responsible for providing periodic progress reports and clinical notes to the University’s Athletic Training Staff. 5. It is the student-athlete’s responsibility to secure treatment and rehabilitation notes as well as a written release from the provider at the conclusion of treatment for review by the Team Physician prior to a return to activity. 6. Once the documentation has been reviewed, the student-athlete will be examined by the Team Physician; resumption of activity can only occur upon the approval of the Staff Athletic Trainer and/or Team Physician. 7. Should a difference of medical opinion occur concerning the diagnosis or management of an injury the recommendations of the Team Physician will be considered final. 8. 2nd Opinions – the American University Department of Athletics assumes no financial responsibility for expense related to a second opinion except when approved by the Asst. AD for Sports Medicine. 9. Any expenses related to services received from an outside provider without the knowledge of or

by the Asst. AD for Sports Medicine and/or Team Physician are the financial responsibility of the student-athlete. 2019-2020 Athletic Injury Insurance Procedures The American University Department of Athletics provides a medical and catastrophic athletic accident insurance program for its student-athletes. This program is in the form of an excess or secondary policy that supplements the student-athletes personal family medical insurance. This policy provides coverage ONLY for injury/illness/or accident directly related to participation in approved departmental activities. The following Athletic Department policies are intended to communicate the requirements for accessing this program: 1. Primary Insurance Coverage: 1. 1.1. All students at The American University (including student-athletes) must have the University Student Health Insurance Plan or an equivalent coverage under personal medical or health insurance. 1. 1.1.1. Alternate insurance plans must be provided by a company licensed to do business in the United States, with a U.S. claims payment office and a U. S. Phone number. 2. 1.1.2. Company must have a process to remit claim costs to providers within the US. 3. 1.1.3. Alternate insurance plans must provide coverage for both in-patient and out-patient medical care in the Washington, DC area, including but not limited to routine care, specialist office visits, diagnostic testing and imaging. 4. 1.1.4. Alternate insurance plans must provide for both in-patient and out- patient mental health care in the Washington, DC area. 5. 1.1.5. Alternate insurance plans must not limit coverage to Emergency or Urgent medical or mental health care in the Washington, DC area. 6. 1.1.6. Alternate insurance plans must not have a maximum dollar limit that the insurance will pay for medical claims. 7. 1.1.7. Alternate insurance plans must not exclude coverage for the following: 1. 1.1.7.1. Pre-existing conditions (or the plan must have been in effect long enough that any waiting period has passed) 2. 1.1.7.2. Conditions related to depression, eating disorders, suicide attempts or counseling, and drug or alcohol counseling/treatment. 3. 1.1.7.3. Congenital and non-congenital mental health conditions. 4. 1.1.7.4. Alcohol-related injuries or conditions. 5. 1.1.7.5. Pregnancies 6. 1.1.7.6. Eating disorders.

1.2. If a student-athlete’s primary insurance coverage is through a PPO they are strongly encouraged to change their primary care physician (PCP) to a local physician in the immediate area. 1.3. If a student-athlete has primary insurance coverage through an HMO they are required to change their primary care physician (PCP) to a local physician in the Washington, DC area or provide proof of approval to receive “out-of-network” services while enrolled at American University. 1.4. Athletic insurance information and consent is required to be on file before a student athlete is eligible for participation. 1.5. The American University Department of Athletics is not responsible for payment of

medical expenses incurred when the student-athlete has failed to secure the required health insurance or who has allowed their personal policy to lapse/ expire/term. 2. Annual Information Update / Policy Changes: 2.1. All information concerning primary insurance coverage and consent must be updated annually or when there is a change in the insurance carrier or status. 2.2. It is the student-athlete’s, their parent or guardian’s responsibility to inform the American University Athletic Training Department as soon as any changes to the policy occur. 2.3. The American University Department of Athletics is not responsible for any delays in payment or services created from a failure to be properly notified of these changes. 2.4. The American University Department of Athletics is not responsible for payment of medical expenses incurred when the student-athlete has failed to secure the required health insurance or who has allowed their personal policy to lapse/ expire/term. 3. Compliance with Insurance Company Requests: 3.1. It is the responsibility of the student-athlete, their parent or guardian to understand the terms of their policy and comply with any requests for information from the primary insurance provider. 3.2. Any delinquent bills, service charges or non-payments due to non-compliance with requests from the primary insurance provider will be the responsibility of the student-athlete, their parent or guardian. 4. Submission of Medical Bills: 4.1. All Medical bills for services directly related to intercollegiate athletic participation must first be filed against the student-athlete’s, their parent or guardian’s policy. 4.2. Only after the student-athlete has exhausted his/her private insurance can a claim be filed against the University’s secondary policy. To do this the student-athlete must provide the Asst. AD for Sports Medicine with an itemized bill from the provider and a copy of the Explanation of Benefits (EOB) from his/her insurance company. 4.3. IT IS THE RESPONSIBILITY OF THE STUDENT-ATHLETE TO MAKE SURE THAT ALL BILLS ARE FIRST SUBMITTED TO HIS/HER INSURANCE PROVIDER AND THAT ANY OUTSTANDING BALANCE IS THEN BROUGHT TO THE ATTENTION OF THE ASST. AD FOR SPORTS MEDICINE. 4.4. Any outstanding expenses not submitted for payment within 52 weeks (1 year) of the original date of service will become the financial responsibility of the student-athlete, their parent or guardian. 4.5. The Department of Athletics assumes no financial responsibility for expenses related to bills transferred to collections agencies or interest payments accrued on delinquent accounts resulting from the student-athlete’s failure to submit the bill to the Asst. AD for Sports Medicine in a timely fashion. 4.6. The Department of Athletics is not financially responsible for any expenses incurred by a student-athlete for medical services obtained without referral or authorization by the Team Physician or a member of the American University Athletic Training staff. 4.7. The American University Athletic Department is not responsible for any bills incurred by a student-athlete as a result of injury / illness unrelated to intercollegiate athletic participation. 4.8. The American University Department of Athletics is not responsible for payment of medical expenses incurred when the student-athlete has failed to secure the required health insurance or who has allowed their personal policy to lapse/ expire/term. 5. Health Insurance Wavier Form:

5.1. It is the responsibility of the student-athlete to complete the student-health insurance wavier form when using personal health insurance. 5.2. The Department of Athletics Health Insurance Information Form does not satisfy this requirement. 5.3. The Department of Athletics assumes no responsibility for charges or other punitive actions taken against the student-athlete for failing to complete this process. 5.4. The Student Health Insurance waiver form must be completed at the start of each academic year. A reminder will be sent by the Department of Athletics with the annual update of the Health Insurance Information Form. 6. Exclusions: 6.1. The American University Department of Athletics athletic accident policy does not apply for all injuries associated with athletic participation; possible exclusions include but are not limited to: 6.1.1. Injury/Illness not directly related to intercollegiate athletic participation. 6.1.2. Any expenses incurred by a student-athlete for any medical services obtained without referral or authorization by the Team Physician or a member of the Athletic Training Staff. 6.1.3. Injuries that occur outside of the primary competitive season and designated off- season as outlined in NCAA regulations. 6.1.4. Injury/Illness that occurs after the student-athlete has exhausted their intercollegiate athletic eligibility. 6.1.5. Injury/Illness related to club sports, intramural sports, recreational activities and training / conditioning activities that occur outside of the primary competitive season and designated off-season i.e.) captain’s practices, pick-up games, open tournaments or unsupervised workouts. 6.1.6. Expenses related to injury/illness resulting from pre-existing conditions that has not fully healed and/or for which the student-athlete did not receive clearance from their treating physician and the American University Team Physician. 6.1.7. Injury/Illness related to any undisclosed medical condition for which the student- athlete has received previous medical attention but has failed to disclose on their Athletic Medical History Form. 6.1.8. Hospital and room charges in excess of the semi-private room rate; unless hospitalized in an intensive care unit. 6.1.9. Medical expenses beyond the limitations of or excluded by the American University Athletic Department’s athletic accident insurance policy. 6.1.10. Medical expenses beyond the Usual and Customary rate as determined by the Department of Athletics insurance provider. 6.1.11. Cosmetic surgery unless directly related to an athletically related injury. 6.1.12. Dental injuries other than those that occur to sound, natural teeth; replacement for or repairs to crowns, posts, other dental appliances or previously injured teeth are specifically excluded from coverage. 6.1.13. Dental injuries that occurring when a student-athlete fails to follow the sport’s rule requirement for wearing a mouth guard. 6.1.1.4. Experimental procedures 6.2. The Master Policy is on file with the Department of Athletics and contains a complete list of exclusions and limitations some of which may not be included on this list; the master policy governs and controls the payment of benefits not the limitations expressed in this

list. 7. 52 Week Limitation: 7.1. The American University Athletic Department’s athletic accident insurance will pay for excess charges up to the “Usual and Customary” level within 52 weeks of the initial date of injury / accident / service providing: 7.1.1. An expense was incurred within sixty (60) calendar days of the initial athletic injury/accident. 7.1.2. The student-athlete has exhausted all available benefits and complied with all primary insurance requests for information and assistance. 7.1.3. The student-athlete has provided the Asst. AD for Sports Medicine with an itemized bill and corresponding EOB from the primary insurance company for the service provided. 2019-2020 Concussion Management Plan (Traumatic Brain Injuries TBI) The American University Department of Athletics is committed to prevention, identification, evaluation and management of concussions. Concussions, also known as traumatic brain injuries (TBI) are a disturbance in bran function caused by a direct to indirect traumatic blow to the head. A student-athlete who has sustained a concussion may present with a variety of non-specific symptoms that may or may not be obvious to the student-athlete, coaches or medical staff. This management plan results from a review of research data and discussion within the medical community, and focuses on appropriate access to healthcare providers with the unchallengeable authority to determine management and return-to-play. This plan focuses on the student-athletes’ symptoms and assessment testing rather than adhering to a fix timeline. Only when a student- athlete’s performance on testing has returned to baseline levels and they are completely symptom free will they be allowed to begin a progression for a return to athletic participation. In order to best evaluate and treat concussive injuries, the Athletic Training Staff in conjunction with the Team Physician will follow certain procedures when providing care for athletes who sustain concussions. EDUCATION: Prior to the star of each academic/athletic year as part of the pre-season compliance meeting all student-athletes, coaches, sport administrators, Team Physicians and Athletic Training staff will attend a concussion education session administered by the Sports Medicine Staff. As part of this education session a copy of the NCAA Concussion Fact Sheet will be distributed and reviewed along with the University’s management plan for concussion. Each participant will be given an opportunity to ask question about the University’s Concussion Management Plan and the information communicated on traumatic brain injury. At the conclusion of the session each participant will be required to sign the University’s Concussion Statement acknowledging that they have read and understood the concussion material and accept the responsibility of reporting any suspected injuries and illnesses to the Sports Medicine Staff, including signs and symptoms of concussion. PRE-PARTICIPATION BASELINE TESTING: Prior to clearance to participate in intercollegiate athletics or cheerleading activities at American University, all student-athletes must undergo a pre-participation baseline assessment for concussions (“Baseline Testing”). Baseline testing will consist of: • Cognitive assessment using Concussion Vital Signs, a neurocognitive computerized baseline test; • Evaluation of brain injury/concussion history; • Balance assessment using a modified Balance Error Scoring System test;

• Symptoms evaluation using a Graded Symptom Checklist (GSC); and • Any additional testing as determined by the Team Physician.

• The Athletic Training Staff or the Team Physician will review each student-athlete’s Baseline Testing results and will determine their participation clearance. * Student-athletes with multiple concussions or complicated history may require additional consultation and/or repeat baseline testing and assessment every six (6) months and as needed at the discretion of the Team Physician. RECOGNITION AND DIAGNOSIS OF CONCUSSION: Medical personnel with training in the diagnosis, treatment and initial management of acute concussion will be “present” at all NCAA varsity competitions in the following contact and collision sports: basketball, field hockey, lacrosse, soccer, wrestling and volleyball. To be present means to be on site at the location of the competition with direct line of sight to the participants. Medical personnel with training in the diagnosis, treatment and initial management of acute concussion will be “available” at all NCAA varsity practices for the following contact/collision sports: basketball, field hockey, lacrosse, soccer, wrestling and volleyball. To be available means that at a minimum, medical personnel can be contacted at any time during the practice via telephone, messaging or other immediate communications means that allow for the case to be discussed and immediate arrangements for further evaluation of the student-athlete can be made. A student-athlete who exhibits signs and symptoms consistent with a concussion shall be removed from practice or competition and be evaluated by a Staff Athletic Trainer or Team Physician utilizing the following tools: • American University Concussion Evaluation Sheet or ATS Concussion Evaluation App to include: o Symptom assessment using a Graded Symptoms Checklist (GSC) – self reported symptoms o Modified Balance Error Scoring System (BESS) – tests postural stability / balance o Glasgow Coma Scale o Cognitive assessment using Modified Standardized Assessment of Concussion (SAC) o Orientation o Immediate memory o Concentration o Delayed recall o Physical examination including assessment for cervical spine trauma, skull fracture and intracranial bleed. o Neurological examination A student-athlete that sustains a concussion outside of their sport will be managed in the same manner as those sustained during the sport activity. POST-CONCUSSION MANAGEMENT: The Department of Athletics’ Emergency Action Plan will be initiated for a student-athlete who suffers a concussion and presents with any of the following: • Glasgow Coma Scale <13 • Prolonged loss of consciousness • Focal neurological deficit suggesting intracranial trauma

• Repetitive emesis • Persistently diminishing/worsening metal status or other neurological signs/symptoms • Spinal Injury A student-athlete diagnosed with a concussion shall not return to activity; athletic or academic, for the remainder of the day. When a student-athlete is diagnosed with a concussion results of the Staff Athletic Trainer’s evaluation are reviewed with the Team Physician who will determine if further diagnostic testing or follow-up with a neurologist is required. After a concussion has occurred the student-athlete will be given a Concussion Take home Instruction Sheet. This will be reviewed with the student-athlete, and when possible, a roommate, teammate or guardian of the injured student-athlete. Any student-athlete diagnosed with a concussion may request evaluation by a neurologist by notifying their Staff Athletic Trainer, the Head Athletic Trainer or Team Physician. The student-athlete diagnosed with a concussion will receive serial monitoring. Following a concussion, physician examination will be performed a minimum of once a week until the student-athlete is cleared for full participation. Additionally, GSC and clinical examinations to monitor the student-athlete’s symptoms will be performed daily until frequency is modified by the team physician. Return to participation is an objective decision based on the following group of criteria: • Resolutions of symptoms (GSC) • Results from post injury neurocognitive testing • Results from repeat BESS testing • Successful completion of graduated exertional testing • Physician consultation and clearance • No one test or criterion is used to determine fitness to resume participation. • The Team Physician will be notified if the student-athlete’s recovery is prolonged to consider additional diagnosis, outside referral for specific care and best management options. Additional diagnoses will include but are not limited to; Post-concussive syndrome, sleep dysfunction, ocular or vestibular dysfunction, migraine or other headache disorders and mood disorders such as anxiety and depression. RETURN TO PLAY MANAGEMENT: Final authority for return-to-play shall reside with American University Sports Medicine (Athletic Trainer and Team Physician) and will be considered final. Each student-athlete will be evaluated by a Staff Athletic Trainer or Team Physician and may begin a participation progression management plan once the student-athlete has been completely symptom free for a minimum of 24 hours, their GSC, BESS score and neurocognitive scores have returned to baseline and they have been given clearance to being the progression by the Team Physician. In some cases a symptom free period greater than 24 hours will be required; student-athletes may be required to perform multiple days at a given stage before being cleared to progress to the next stage. There is no set timeline for return to participation; each individual progression will be based on an evaluation of the student-athlete’s symptoms and results of assessment testing. A student-athlete’s progression management plan allows a gradual increase in volume and intensity. The student-athlete will be monitored for any concussion-like signs/symptoms during and after each activity. The following stages are not ALL to be performed on the same day. In some cases stages 1, 2, 3, (or even 4) may be completed on the same day but typically will occur over multiple days. Stages 4 and 5 will each be performed on separate and subsequent days:

• Stage 1 – Low Impact Exertion Test: stationary bike, Manual, Level 2, 80-90Rpm, 30 minutes. o If there is no change in the student-athlete’s symptoms during or following stage 1 the student-athlete will be cleared to participate in weight lifting activity upon approval of the Team Physician. o If there is a return of symptoms during or following the bike test the student- athlete will continue with daily evaluations. o Once the student-athlete has been asymptomatic for 24 hours they can resume stage 1 activities provided their neurocognitive and BESS scores have returned to baseline and they receive physician clearance. • Stage 2 – Weight Lifting Test: total body lift under the direction of the strength and conditioning staff. o If there is no change in the student-athlete’s symptoms during or following the weight lifting test the student-athlete is cleared to participate in non-contact practice upon the approval of the Team Physician. o If there is a return of symptoms during or following the weight lifting test the progression is terminated and the student athlete will resume daily evaluations. o Once the student-athlete has been asymptomatic for 24 hours they can resume stage 1 activities provided their neurocognitive and BESS scores have returned to baseline and they have received physician clearance. • Stage 3 – Non-Contact Practice: team practice without live scrimmage or contact drills. The student-athlete is permitted to participate in skill, conditioning, timing and other drills at the direction of the Staff Athletic Trainer and Team Physician. o If there is no change in symptoms during or following the non-contact practice the student-athlete is cleared to participate in contact practice upon approval of the Team Physician. o If there is a return of symptoms during or following the non-contact practice the progression is terminated and the student-athlete will resume daily evaluations. o Once the student-athlete has been asymptomatic for 24 hours they can resume stage 1 activities provided their neurocognitive and BESS Scores have returned to baseline and they have received physician clearance. • Stage 4 – Contact Practice: team practice without limitations. o If there is no change in the student-athlete’s symptoms during or following the non-contact practice the student-athlete is cleared to participate in competition upon the approval of the Team Physician. o If there are no contact practices scheduled between the completion of the non- contact practice and the next competition an additional consecutive symptom free non-contact practice will be required. (Example: Thursday is the first non-contact practice, Friday is the second non-contact practice, and Saturday is the game. o If there is a return of symptoms during or following the contact practice the progression is terminated and the student-athlete is referred to the Team Physician for follow-up evaluation. • Stage 5 – Return to Competition ACADEMIC MANAGEMENT: Concentration and memory are directly affected by a concussion; academic work and visual stimulus have been shown to increase symptoms and prolong recovery, for that reason cognitive

57 rest is an essential component of recovery. When a student-athlete is diagnosed with a concussion they will be removed from all academic activity the day of the diagnosis and the student-athlete’s Academic Support contact will be informed of the injury. The student-athlete’s Academic Support contact in consultation with the Sports Medicine Staff will create an individualized return to academic management plan. The individualized return to academic management plan will be in compliance with ADAAA and utilize some or all of the following recommendations to assist in the completion of academic requirements without overloading cognitive functions leading to increased symptoms: • Excused absence from class • Extensions on assignments • Rest periods during class • Extended test time • Reduced course load • Reduced/eliminated computer use • Gradual return to academic activities • Remaining at home/dorm if the student-athlete cannot tolerate light cognitive activity Academic Support will be updated following every physician examination for adjustments to the academic plan until the student-athlete is cleared to return to normal activity. If a student-athlete’s concussion symptoms worsen with academic challenges the Team Physician will evaluate the student-athlete. In prolonged cases where the student-athlete remains symptomatic a multi-disciplinary team will be used to assess conditions requiring more prolonged care. This team may include but not be limited to: • Team Physician • Athletic Trainer • Psychologist/counselor • Neuropsychologist • Faculty Athletics Representative • Academic counselor • Course instructor(s) • Appropriate university administrators • Academic Support and Access Center • Coaches The schedule/academic accommodations in the individualized return to academic management plan may last for up to two weeks. If symptoms are prolonged and last over two weeks then the Team Physician and/or the multi-disciplinary team will re-evaluate such accommodations. In certain situations it may be necessary to contact one of several campus resources available for students requiring more specialized services. Such campus resources must be consistent with ADAAA and include at least one of the following: • Learning specialists • Academic Support and Access Center • Office of the Dean of Students REDUCING EXPOSURE TO HEAD TRAUMA: Understanding that concussions are accidents that are unavoidable there are ways to minimize a student-athlete’s exposure to head trauma. Coaches will instruct student-athletes in proper technique for initiating and receiving contact; live contact practices and drills will be consistent

58 with existing rules that minimize head trauma exposure by reducing gratuitous contact during practice. Further, live contact drills will never be used as “toughness” sessions or punishment. American University supports the adherence to Inter-Association Consensus: Independent Medical Care for College Student-Athletes Best Practices and makes the physical welfare of the student-athlete the highest priority. It is up to the coaching staff to encourage following these guidelines, to teach proper safe technique, and to promote an environment of a “safety first” approach to sport. 2019-2020 Administrators/Coaches Concussion Statement INITIALS I have read and understand the American University Concussion Management Plan.

INITIALS I have read and understand the NCAA Concussion Fact Sheet

After reading the NCAA Concussion Fact Sheet and the Department of Athletics Concussion Management Plan, I am aware of the following:

INITIALS A concussion is a brain injury, which athletes should report to the sports medicine staff (e.g., Staff Athletic Trainer, Team Physician).

INITIALS A concussion can affect the athlete’s ability to perform everyday activities and affect reaction time, balance, sleep and classroom performance.

INITIALS I cannot see a concussion but I might notice some of the symptoms right away; other symptoms can show up hours or days after the initial injury.

INITIALS If I suspect a student-athlete has a concussion I am responsible for reporting the injury to my Staff Athletic Trainer or Team Physician.

INITIALS I will not knowingly allow a student-athlete to return to play in a game or practice if he/she is exhibiting concussion related symptoms.

INITIALS A student-athlete will not attend class, play in a game or practice on the same day that they are diagnosed with a concussion.

INITIALS I will encourage my student-athletes to report any suspected injuries and illnesses to the sports medicine staff; including signs and symptoms of concussions.

INITIALS Following a concussion the brain needs time to heal; concussed student-athletes are much more likely to have a repeat concussion or prolong symptoms if they return to play before my symptoms have resolved.

INITIALS In rare cases repeat concussion can cause permanent brain injury, brain damage and even death.

INITIALS I am aware that student-athletes diagnosed with a concussion will be assessed by the Sports Medicine Staff. Once symptoms have resolved and must complete a graduated return to play protocol and be given medical clearance from the Team Physician before resuming

59 unlimited athletic activity.

INITIALS I am aware that every student-athlete must complete baseline testing prior to participation in any team activity.

My signature below indicates that I have been provided with specific educational materials on what a concussion is and been given an opportunity to ask questions about areas and issues that are not clear to me. I understand the importance of immediately reporting symptoms of a head injury/concussion to the Sports Medicine Staff.

______PRINT NAME ______SIGNATURE ______DATE 2019-2020 Student-Athlete Concussion Statement I understand that participation in intercollegiate athletics includes the risk of injury; including but not limited to serious permanent injury and death. I further understand that there is a possibility that participation in my sport may result in a head injury or concussion. I have been provided with education on head injuries and understand the importance of immediately reporting symptoms of a head injury/concussion to the Sports Medicine Staff.

To minimize the risk of injury, I agree to obey all safety rules, to report fully any problems related to my physical condition to appropriate University personnel including medical personnel and coaches, to follow prescribed conditioning programs and to inspect my athletic equipment daily.

INITIALS I have read and understand the American University Concussion Management Plan.

INITIALS I have read and understand the NCAA Concussion Fact Sheet After reading the NCAA Concussion Fact Sheet and the Department of Athletics Concussion Management Plan, I am aware of the following:

INITIALS A concussion is a brain injury, which I am responsible for reporting to my sports medicine staff (e.g., Staff Athletic Trainer, Team Physician).

INITIALS A concussion can affect my ability to perform everyday activities and affect reaction time, balance, sleep and classroom performance.

INITIALS I cannot see a concussion but I might notice some of the symptoms right away; other symptoms can show up hours or days after the initial injury.

INITIALS I understand it is my responsibility to report all injuries and illnesses to my athletic trainer and/or team physician.

INITIALS If I suspect a teammate has a concussion I am responsible for reporting the injury to my Staff Athletic Trainer or Team Physician.

INITIALS I will not attend class, play in a game or practice on the same day when I have been diagnosed by the Sports Medicine Staff with a concussion.

INITIALS Following a concussion the brain needs time to heal; I am much more likely to have a repeat concussion or prolong symptoms if I return to play before my symptoms have resolved.

INITIALS In rare cases repeat concussion can cause permanent brain injury, brain damage and even death.

______PRINT ATHLETE'S NAME

______ATHLETE'S SIGNATURE

______PARENT/GUARDIAN (IF ATHLETE IS UNDER 18)

______DATE Concussion Take Home Instructions

Name: ______Date: ______

This is a medical follow-up sheet for your health and safety. Concussion, or mild traumatic brain injury (MTBI), is the most common and least serious type of traumatic brain injury. Concussion involves a transient loss of mental function. It can be caused by acceleration or deceleration forces, or by a direct blow. Concussion is generally not associated with penetrating injuries. Symptoms of concussion can include a period of unconsciousness for less than 30 minutes, vomiting, confusion, and visual disturbances.

Amnesia, the hallmark sign of concussion, can be retrograde amnesia (loss of memories that were formed before the injury) or anterograde amnesia (loss of memories formed post-injury). In concussion, amnesia is much more likely to be anterograde (also called Post Traumatic Amnesia or PTA). Amnesia may not become apparent until the next day or the next week. A common example of anterograde amnesia is an athlete who was able to conduct all the complicated mental tasks required to participate in a game after a concussion, but who has no recollection the next day of the part of the game that took place after the concussion.

Instructions:

1. If you are not allergic, acetaminophen (Tylenol) is safe to use to for headaches. 2. Stay with a friend or roommate who has read this sheet, they should check you periodically for any of these symptoms. There is no need to wake the individual every hour unless instructed to do so by the Sports Medicine Staff. 3. It is okay to use ice packs on your head and neck as needed for comfort. 4. You will not attend classes on the day you have been diagnosed with a concussion, the Team Physician will determine the appropriate time for you to resume your academic schedule. 5. DO: Rest/Sleep as much as possible. 6. DO: Eat a light/bland diet. 7. DO: Avoid all strenuous activity / abstain from all sport activity. 8. DO NOT: use Aspirin, Ibuprofen (Advil/Motrin), Aleve. 9. DO NOT: drink Alcohol or Caffeinated beverages. 10. LIMIT: screen time, video games, computer/tablet and smart phone use or listen to music if these increase your symptoms. 11. SEEK IMMEDIATE MEDICAL ATTENTION IF ANY OF THE BELOW WARNING SIGNS APPEAR.

Patients with concussion may act confused, for example repeatedly asking the same questions, or forgetting where they are. Patients may have focal neurological deficits, signs that a specific part of the brain is not working correctly. If you experience/observe one or more of the following symptoms following a head injury, contact a member of the Athletic Training staff and report to the emergency room immediately: • Severe headache, particularly at a specific location • Vomiting (more than once or twice since your initial evaluation) • Unconsciousness (passing out / blacking out) • Bleeding or clear fluid dripping from the ears or nose • Stiffening of the neck • Dizziness, stumbling or loss of balance • Weakness, numbness or tingling in either arm(s) or leg(s) • Convulsions / seizures • Difficulty breathing • Abnormal drowsiness or sleepiness • Slurred or incoherent speech • Uncontrollable eye movements

Please return to the Athletic Training Room – Bender Arena G-16 at: ______tomorrow for your follow-up evaluation.

STAFF ATHLETIC TRAINER: EMERGENCY NUMBER:

STUDENT-ATHLETE’ SIGNATURE ROOMMATE/PARENT/GUARDIAN’S SIGNATURE

2019-2020 Concussion Evaluation Sheet STUDENT ATHLETE / INJURY INFORMATION NAME: SPORT: DATE OF INJURY: TIME OF INJURY: DATE OF EVALUATION: TIME OF EVALUATION:

SYMPTOM EVALUATION (GSC) Score yourself on the following symptoms based on how you feel now

None Mild Moderate Severe Headache 0 1 2 3 4 5 6 Pressure in head 0 1 2 3 4 5 6 Neck pain 0 1 2 3 4 5 6 Nausea or vomiting 0 1 2 3 4 5 6 Dizziness 0 1 2 3 4 5 6 Blurred vision 0 1 2 3 4 5 6 Balance problems 0 1 2 3 4 5 6 Sensitivity to light 0 1 2 3 4 5 6 Sensitivity to noise 0 1 2 3 4 5 6 Feeling slowed down 0 1 2 3 4 5 6 Feeling like you’re “in a fog” 0 1 2 3 4 5 6 “Don’t feel right” 0 1 2 3 4 5 6 Difficulty concentrating 0 1 2 3 4 5 6 Difficulty remembering 0 1 2 3 4 5 6 Fatigue or low energy 0 1 2 3 4 5 6 Confusion 0 1 2 3 4 5 6 Drowsiness 0 1 2 3 4 5 6 Trouble falling asleep 0 1 2 3 4 5 6 More emotional 0 1 2 3 4 5 6 Irritability 0 1 2 3 4 5 6 Sadness 0 1 2 3 4 5 6 Nervous or Anxious 0 1 2 3 4 5 6

Total number of symptoms (Maximum possible 22): Symptom severity score (Maximum possible 132):

Do your symptoms get worse with physical activity? YES NO UNKNOWN Do your symptoms get worse with mental activity? YES NO UNKNOWN

Clinician’s rating: If you know the athlete well prior to the injury, how different is the athlete acting compared to his/her usual self? No different Very different Unsure N/A

GLASGOW COMA SCALE Behavior Response Score Eye Opening ResponseSpontaneous 4

To speech 3 To pain 2 No response 1

Best Verbal Response Oriented to time/place and person 5 Confused 4 Inappropriate words 3 Incomprehensible sounds 2 No response 1

Best Motor Response Obeys commands 6 Moves to localized pain 5 Flexion withdrawal from pain 4 Abnormal flexion (decorticate) 3 Abnormal extension (decerebrate) 2 No response 1

Total Score: /15 Best Response 15 / Comatose 8 or less / Totally Unresponsive = 3

CRANIAL / CERVICAL EXAMINATION POINT TENDERNESS: CERVICAL ROM: CERVICAL STRENGTH: UPPER LIMB STRENGTH: DERMATOME / SENSATION:

MODIFIED BALANCE ERRORS SCORING SYSTEM (BESS)

SIDE TESTED (NON-DOMINATE LEG): ERRORS DOUBLE LEG STANCE / 10 SINGLE LEG STANCE: PATIENT BALANCES ON THEIR NON-DOMINATE LEG / 10 TANDEM STANCE: NON-DOMINATE FOOT BACK TOUCHING HEEL OF DOMINATE FOOT / 10 TANDEM GAIT: FASTEST OF 4 TRIALS

ORIENTATION WHAT MONTH IS IT: 0 1 WHAT IS TODAY’S DATE? 0 1 WHAT IS THE DAY OF THE WEEK? 0 1 WHAT YEAR IS IT? 0 1 WHAT TIME IS IT (WITHIN 1 HOUR) 0 1 SCORE: / 5

IMMEDIATE MEMORY GROUP 1 GROUP 2 GROUP 3 GROUP 4

ELBOW CANDLE BABY MONKEY APPLE PAPER MONKEY PENNY CARPET SUGAR PERFUME BLANKET SADDLE SANDWICH SUNSET LEMON BUBBLE WAGON IRON INSECT

TRIAL 1 TRIAL 2 TRIAL 3 WORD 1 0 1 0 1 0 1 WORD 2 0 1 0 1 0 1 WORD 3 0 1 0 1 0 1 WORD 4 0 1 0 1 0 1 WORD 5 0 1 0 1 0 1 SCORE: / 15

SCORE TOTALS: ORIENTATION / 5 IMMEDIATE MEMORY / 15 CONCENTRATION / 5 DELAYED RECALL / 5

OVERALL SCORE: /30 CONCENTRATION (REVERSE ORDER) GROUP 1 4-9-3 0 1 6-2-9 0 1 3-8-1-4 0 1 3-2-7-9 0 1 6-2-9-7-1 0 1 1-5-2-8-5 0 1 7-1-8-4-6-20 1 5-3-9-1-4-80 1

GROUP 2 5-2-6 0 1 4-1-5 0 1 1-7-9-5 0 1 4-9-6-8 0 1 4-8-5-2-7 0 1 6-1-8-4-3 0 1 8-3-1-9-6-40 1 7-2-4-8-6-50 1

GROUP 3 1-4-2 0 1 6-5-8 0 1 1-8-3-1 0 1 3-4-8-1 0 1 4-9-1-5-3 0 1 6-8-2-5-1 0 1 3-7-6-5-1-90 1 9-2-6-5-1-40 1

MONTHS IN REVERSE ORDER DEC_NOV_OCT_SEPT_AUG_JUL_JUN_MAY_APR_MAR_FEB_JAN 0 1 CONCENTRATION SCORE: / 5

DELAYED RECALL WORD 1 0 1

WORD 2 0 1 WORD 3 0 1 WORD 4 0 1 WORD 5 0 1 SCORE: / 5

CLINICIAN NOTES:

INSTRUCTIONS - MODIFIED BALANCE ERROR SCORING SYSTEM (BESS) This balance testing is based on a modified version of the Balance Error Scoring System (BESS). A stopwatch or watch with a second hand is required for this testing. This test will consist of three twenty second tests with different stances:

(a) Double leg stance: standing with your feet together with your hands on your hips and with your eyes closed. You should try to maintain stability in that position for 20 seconds. I will be counting the number of times you move out of this position.

(b) Single leg stance: “If you were to kick a ball, which foot would you use? [This will be the dominant foot] Stand on your non-dominant foot. The dominant leg should be held in approximately 30 degrees of hip flexion and 45 degrees of knee flexion. Again, you should try to maintain stability for 20 seconds with your hands on your hips and your eyes closed. I will be counting the number of times you move out of this position. If you stumble out of this position, open your eyes and return to the start position and continue balancing.

(c) Tandem stance: “Now stand heel-to-toe with your non-dominant foot in back. Your weight should be evenly distributed across both feet. Again, you should try to maintain stability for 20 seconds with your hands on your hips and your eyes closed. I will be counting the number of times you move out of this position. If you stumble out of this position, open your eyes and return to the start position and continue balancing.

Balance testing – types of errors:

1. Hands lifted off iliac crest 2. Opening eyes 3. Step, stumble, or fall 4. Moving hip into > 30 degrees abduction 5. Lifting forefoot or heel 6. Remaining out of test position > 5 sec

Each of the 20-second trials is scored by counting the errors, or deviations from the proper stance, accumulated by the athlete. The examiner will begin counting errors only after the individual has assumed the proper start position. The modified BESS is calculated by adding one error point for each error during the three 20-second tests. The maximum total number of errors

66 for any single condition is 10. If an athlete commits multiple errors simultaneously, only one error is recorded but the athlete should quickly return to the testing position, and counting should resume once subject is set. Subjects that are unable to maintain the testing procedure for a minimum of five seconds at the start are assigned the highest possible score, ten, for that testing condition.

Tandem Gait: Participants are instructed to stand with their feet together behind a starting line (the test is best done with footwear removed). Then, they walk in a forward direction as quickly and as accurately as possible along a 38mm wide (sports tape), 3 meter line with an alternate foot heel-to-toe gait ensuring that they approximate their heel and toe on each step. Once they cross the end of the 3m line, they turn 180 degrees and return to the starting point using the same gait. A total of 4 trials are done and the best time is retained. Athletes should complete the test in 14 seconds. Athletes fail the test if they step off the line, have a separation between their heel and toe, or if they touch or grab the examiner or an object. In this case, the time is not recorded and the trial repeated, if appropriate. 2019-2020 Drug Awareness, Testing and Education Program Scope Participation in this Awareness Program is required of all American University student-athletes, including scholarship and non-scholarship student-athletes in the Department of Athletics. Student-athletes whose eligibility has expired or who no longer participate in intercollegiate athletics but who continue to receive athletic aid ARE SUBJECT to the Awareness Program 1. Policy Statement 1.1. Therefore; the Department of Athletics has adopted and implemented this Awareness Program including a mandatory program of drug testing, education and counseling in an effort to protect the health, safety and wellbeing of student-athletes associated with the Department of Athletics. 1.2. The Department of Athletics is concerned about the potential use and abuse of drugs and alcohol by student-athletes at American University. This concern includes the use of illegal drugs, the use of anabolic steroids, the use of other performance enhancing drugs, the use of drugs that are not medically indicated, the misuse of prescription medications, the abuse of alcohol and the use of diuretics and “masking agents” designed to prevent the detection of such drug and alcohol use. 1.3. The Department of Athletics believes that drug use and alcohol abuse in addition to being a violation of team rules, poses a significant threat to the health, development and overall physical and mental wellbeing of the student-athlete; results in diminished academic and athletic performance; increases the risk of injury to the student-athlete and their teammates and opponents; may retard the healing of injuries; and may produce dependence and additional problems that can have devastating social, financial and career ramifications. 2. Purpose The purpose of the Awareness Program is: 2.1. To educate the student-athletes about the dangers and effects of drug use and alcohol abuse. 2.2. To protect the health, safety and welfare of the student-athlete. 2.3. To identify through periodic and random testing those student-athletes who may be involved in drug use and alcohol abuse. 2.4. To recommend and provide confidential assessment and treatment for those student-athletes identified as having drug or alcohol related problems. 2.5. To provide corrective actions for those student-athletes found in violation of the Awareness Program. 2.6. To protect the university’s integrity; and

2.7. To seek to maintain “fair play” in intercollegiate athletics by student-athletes. 3. Prohibited Substances 3.1. The Drug Awareness Program tests for substances identified by the Department of Athletics or the National Collegiate Athletic Association (NCAA) as purporting to be performance enhancing or potentially harmful to the health, safety or wellbeing of student-athletes, or that are illegal under applicable federal or state law. Student-athletes are therefore prohibited from using the following substances: 3.1.1. Illegal drugs including but not limited to marijuana, phencyclidine, stimulants (e.g. amphetamines, ecstasy and cocaine), synthetic marijuana (Spice, K2) and hallucinogens (e.g. LSD). 3.1.2. Anabolic steroids (e.g. Anavar and Dianabol) and similar growth enhancing or performance enhancing substances. 3.1.3. Diuretics and “masking agents” designed to prevent the detection of drug and alcohol use, not otherwise medically indicated. 3.1.4. Prescription and over-the-counter medications that are not medically indicated. 3.1.5. Drugs banned by the NCAA; this list is kept on file with the Asst. AD for Sports Medicine or can be accessed on-line at the NCAA website. (www.ncaa.org/health-safety) 3.1.6. The Department of Athletics also tests for alcohol. 3.2. The Department of Athletics reserves the right to modify the list of prohibited substances as it deems appropriate to meet the purposes of the Awareness Program. A more complete list of banned substances can be found in Appendix A. 3.2.1. The NCAA’s list of banned drugs may change during the academic year; an updated list may be found on the NCAA website (ncaa.org). 4. Nutritional / Dietary Supplements Warning 4.1. Before consuming any nutritional/dietary supplement product, review the product with appropriate or designated athletics department staff. There are no NCAA approved supplement products. 4.1.1. Dietary supplements; including vitamins and minerals, are not well regulated and may cause a positive drug test result. 4.1.2. Student-athletes have tested positive and lost their eligibility for using dietary supplements. 4.1.3. Many dietary supplements are contaminated with banned drugs not listed on the label. 4.1.4. Any product containing a dietary supplement is taken at your own risk. 4.2. Check with the staff athletic trainer for your sport or the department supplement coordinator prior to using any supplement. 5. Educational Component 5.1. There are two educational components of the Drug Awareness Program: (1) explanation of the university's drug education and testing program to student-athletes and others, and (2) dissemination of information to student-athletes and those associated with athletic teams regarding drugs and alcohol, their use and abuse and how such use or abuse may affect the student-athlete and his/her team and teammates. 5.1.1. Student-Athletes will be educated about the drug testing programs procedures and corrective actions as established in Sections 5 and 6 of this Program. 5.1.2. Student-Athletes will also attend other educational programs regarding drugs and alcohol. 5.1.2.1. Each team will meet at least once annually, for educational sessions which will focus on information regarding the dangers of using performance-enhancing substances, illegal drugs and alcohol. 5.1.2.2. Educational programs are designed with the following goals: 5.1.2.2.1. To educate, inform and teach those associated with intercollegiate athletics how to recognize the warning signs and side effects of specific controlled substances. 5.1.2.2.2. To educate the student-athlete and other appropriate athletic department

personnel about the associated problems of drug and alcohol abuse, and how such use may adversely affect the student-athlete and his/her team and teammates. 5.1.2.2.3. To encourage discussion about the use of drugs and consumption of alcohol. 5.1.2.2.4. To outline rehabilitation and treatment programs as well as referral centers. 5.1.3. Attendance of the student-athlete at scheduled educational sessions is mandatory. Absence will be permitted only with the approval of the Head Coach. Unapproved absences will result in the student-athlete being required to attend a make-up session. 5.1.4. Athletic trainers, team physicians and other responsible personnel should participate in these educational sessions. All coaches are expected to participate in drug education training sessions each year. 6. Drug Testing Procedures 6.1. General 6.1.1. At the beginning of each academic year, prior to the commencement of drug testing, all student-athletes will be required to participate in a Department of Athletics orientation program regarding the Awareness Program. During the program each student-athlete will: 6.1.1.1. Receive a copy of the Awareness Program in which drug testing procedures to be used by the Department of Athletics will be explained in detail. 6.1.1.2. Required to sign a consent form acknowledging their agreement to abide by the terms and conditions of the Awareness program (Appendix B) and granting the Department of Athletics permission to perform drug tests at any time and to disclose test results to certain designated individuals. 6.1.1.2.1. Any student-athlete who does not wish to sign the consent form may choose not to do so and forego participation in intercollegiate athletics. Student- athletes are free to refuse to consent to drug testing under this Program. However, student-athletes who decline participation in the Program, which is designed to protect the health and welfare of the student-athlete, will not be permitted to participate in intercollegiate athletics for American University and will result in loss of athletic scholarship aid. 6.1.1.3. Freshman and transfer student-athletes will be subject to drug testing in accordance with the Awareness Program at any time after completion of the initial education program and after he/she signs the American University – Drug Testing Consent Form. 6.2. Drug Testing Procedures 6.2.1. Drug testing will be conducted throughout the year and student-athletes may be drug tested in-season, out-of-season and while enrolled in summer school at American University. Testing takes a variety of forms: 6.2.1.1. Random Individual Testing: student-athlete’s names are computer generated randomly and each student-athlete selected receives notification that they will be tested and the date, time and location of the test. 6.2.1.2. Team Testing: a team or portion of a team may be tested with or without notice immediately before or after a workout, practice or game. 6.2.1.3. Non-random Testing for Reasonable Cause: a student-athlete may be tested with or without notice if reasonable cause exists that the student-athlete may be using a prohibited substance. Reasonable cause is defined as one founded on specific objective facts, which if taken with rational inferences drawn from those facts, and taken as a whole strongly suggest that drug and alcohol testing may produce evidence of unwanted use. The evidence supported the cause must be reasonable and reliable. The Director of Athletics will determine reasonable cause for non-random testing. A form for documenting and submitting observations in support of a reasonable suspicion drug test

can be found in Appendix C. 6.2.1.3.1. Positive drug test results constitute reasonable cause and do not require additional documentation

6.3. Notification of Selection for Drug Testing 6.3.1. The Asst. AD for Sports Medicine or his/her designee will provide notification to student- athletes selected for random drug testing; notification will be provided in one of the two (2) following methods and includes the indicated information: 6.3.1.1. Written Notification - Drug Testing Notification Form (Appendix D) 6.3.1.1.1. Student-athletes name and team affiliation 6.3.1.1.2. Date and time of notification 6.3.1.1.3. Date and time of drug test 6.3.1.1.4. Location of collection site 6.3.1.1.5. Written notification will occur not more than 24 hours prior to testing. 6.3.1.2. Verbal Notification 6.3.1.2.1. Date and time of drug test 6.3.1.2.2. Location of collection site 6.3.1.2.3. Verbal notification will occur not more than 4 hours prior to testing. 6.3.1.2.4. Verbal notification may occur immediately prior to testing. 6.4. Specimen Collection Procedures / Chain of Custody 6.4.1. Following notification by either method student-athlete will report to the testing site at the specified time; any student-athlete reporting for testing more than 15 minutes after the indicated time will be considered a “No Show” and subject to corrective actions as set forth herein after. 6.4.2. Once the student-athlete has reported for testing and prior to entry into the collection area, he/she shall be required to present picture ID and sign-in on a log sheet (Appendix G). 6.4.3. The student-athlete will then select a sealed and encoded collection kit. The encoded kit will be logged in and the student-athlete will proceed with a collection crew member to the collection area to furnish a sample. 6.4.3.1. All specimens will be obtained under direct supervision to insure validity. 6.4.3.2. Collection crew members observing collection will be of the same gender as the student-athlete; procedures do not allow for unobserved collection. 6.4.3.3. Once a specimen has been provided the student-athlete will maintain control of the beaker until the specimen can be processed and packaged for shipment to the laboratory. 6.4.4. The drug test will utilize a split bottle (A and B sample) collection process. The student- athlete will observe as his/her specimen is placed into these bottles and resealed for shipment to the independent laboratory. 6.4.5. Once the specimen has been processed for shipment the student-athlete will sign and certify that the sample was processed in accordance with the procedures described in this protocol and leave the collection site (Appendix F). 6.4.6. The specimen will be sent to an independent laboratory for screening to determine the presence or absence of prohibited substances including alcohol. 6.4.7. The test administrators will check the sign-in log against the drug testing roster and submit to the Director of Athletics, Senior Women’s Administrator and Head Coach the names of student-athletes who failed to report for drug testing. 6.4.8. If the student-athlete does not comply with the collection process or fails to appear for a scheduled drug test they are subject to the corrective actions as outlined in this document. 6.4.9. While in the collection area the use of cell phones is prohibited. 6.5. Notification of Test Results 6.5.1. The following University officials and involved individuals shall be notified of laboratory confirmed positive test results, no-shows for drug tests, or arrests on drug or alcohol related

criminal offenses: Director of Athletics, Senior Women’s Administrator, Asst. AD for Sports Medicine, Team Physician, Head Coach or Supervisor, Health care providers involved in assessment, counseling and treatment to which the student-athlete may be referred, Drug test results will also be provided to the student-athlete’s parents or legal guardians as set forth hereinafter. 6.5.2. The Asst. AD for Sports Medicine will notify the student-athlete of the positive test result. 7. Corrective Actions – Failure to Provide Urine Sample 7.1. Failure to Provide Urine Sample (No Void): A student-athlete who appears for a drug test but fails to provide or is unable to provide a usable urine sample during a drug test (no void) will be prohibited from taking part in team workouts, practice or in competitions until a sample is provided. 7.2. Failure to Appear for Drug Test (No Show): A student-athlete who fails to appear for drug testing after receiving notification of the test will be considered a “No Show”; a “No Show” will be considered positive drug tests until the student-athlete reports for and provides an adequate specimen for testing; a “No Show” will be subject to the following corrective actions: 7.2.1. First “No Show” Offense 7.2.1.1. A student-athlete will be prohibited from taking part in team workouts, practices or in competitions until a sample is provided. 7.2.1.2. A student-athlete will be required to submit to an immediate drug test at a time and place to be determined by the Department of Athletics. 7.2.1.3. If the drug test is positive the student-athlete will be subject to corrective actions as set forth hereinafter. 7.2.1.4. If the drug test is negative the student-athlete’s failure to provide a sample at the date and time of the initial test will constitute reasonable cause and subject the student-athlete to non-random drug testing as deemed necessary by the Asst. AD for Sports Medicine and Team Physician. 7.2.2. Second “No Show” Offense 7.2.2.1. A student-athlete will be prohibited from taking part in team workouts, practices or in competition until a sample is provided. 7.2.2.2. A student-athlete will be required to submit to an immediate drug test at a time and place to be determined by the Department of Athletics. 7.2.2.3. A student-athlete will be further prohibited from taking part in any team workouts, practice or competitions until results are received from the independent laboratory. 7.2.2.4. If the drug test is positive the student-athlete will be subject to corrective actions as set forth hereinafter. 7.2.2.5. If the drug test is negative the student-athlete will be able to resume team activity at the discretion of the Head Coach upon receipt of negative test results from the independent laboratory. 7.2.2.6. Failure to provide a sample will constitute reasonable cause and subject the student-athlete to non-random testing as deemed necessary by the Asst. AD for Sports Medicine and Team Physician. 7.2.3. Third “No Show” Offense 7.2.3.1. The student-athlete is dismissed from intercollegiate athletics at American University. 7.2.3.2. The student-athlete forfeits further financial aid from the Department of Athletics as allowed by NCAA guidelines. 7.2.4. Extenuating Circumstances: 7.2.4.1. A student-athletes failure to appear for testing will not be considered a “No Show” offense in the event that extenuating circumstances, as determined by the Asst. AD for Sports Medicine, justified his/her failure to appear. Acceptable reasons for

failure to appear include but are not limited to: Academic conflict; Scheduled exercises with ROTC or National Guard units; Personal medical emergency that requires hospitalization; death of an immediate family member. 7.2.4.2. The Asst. AD for Sports Medicine will determine the validity of the extenuating circumstances. 8. Corrective Actions – Positive Test Result for Prohibited Substances (Non-Alcohol) 8.1. A student-athlete’s specimen will be considered a positive test result upon confirmation of the presence of prohibited substances by the independent laboratory. 8.2. Positive test results from NCAA and other outside sports testing agencies administered tests will be considered a positive test under this Awareness Program and will subject the student-athlete to corrective action as set forth hereinafter. 8.3. First Offense (Prohibited Substance Non-Alcohol) 8.3.1. Follow-Up Testing: 8.3.1.1. The student-athlete will be removed from all team practices, competitions and travel for not less than ten (10) days at the end of which the student-athlete will be re- tested. Any new test results will be handled in the following fashion: 8.3.1.1.1. Negative drug test result: the student-athlete will be allowed to resume activity with his/her team at the discretion of the head coach; and be subject to non-random testing as set forth in this document. 8.3.1.1.2. Continued Positive drug test result: providing the test indicates a lower level of the band substance(s) the student-athlete will continue to be held from all competition and travel until he/she can produce a negative sample; with approval from the Team Physician the student-athlete will be cleared to resume practice activity with his/her team at the discretion of the head coach. 8.3.1.1.2.1. Re-testing will occur at ten (10) day intervals from the date of the initial test. 8.3.1.1.3. Positive Test with increased levels or new substance(s): if any subsequent drug test result shows increased levels of the banned substance(s) or provides evidence of additional banned substance(s) not found in the initial drug test this will constitute a Second Offense. 8.3.1.1.3.1. The student-athlete will be subject to the corrective actions as they apply to a second offense positive drug test as set forth in this document. 8.3.2. Once the student-athlete produces a negative drug test result the student-athlete is scheduled for testing each time drug testing is performed for a period of not less than eighteen (18) months, and for non-random testing thereafter as deemed necessary by the Asst. AD for Sports Medicine and Team Physician. 8.3.3. The student-athlete is referred for assessment by licensed professionals to assess the need for further treatment (Appendix I). 8.3.3.1. The student-athlete must comply with this resource’s recommendations regarding any further treatment, evaluation or counseling. 8.3.3.2. The student-athlete agrees to provide written documentation of this resource’s recommendations to the Asst. AD for Sports Medicine and Team Physician. 8.3.3.3. The student-athlete assumes all financial responsibility for compliance with these treatment recommendations. 8.3.3.4. Nothing contained in this Awareness Program shall prohibit the Head Coach and the Director of Athletics of a student-athlete who has tested positive for a prohibited substance, including alcohol, from taking additional corrective or disciplinary action as he or she deems appropriate; including but not limited to suspending or dismissing the student-athlete from the team. 8.3.4. A registered letter will be sent to the student-athlete’s parents or legal guardians to notify them of the positive drug test and to inform them of the corrective actions being taken.

8.4. Second Offense (Prohibited Substance Non-Alcohol) 8.4.1. Follow-up Testing: 8.4.1.1. The student-athlete will be removed from all team practices, competitions and travel for not less than ten (10) days at the end of which the student-athlete will be re- tested. Any new test results will be handled in the following fashion: 8.4.1.1.1. Negative drug test result: with approval from the Team Physician the student-athlete will be cleared to resume practice activity with his/her team at the discretion of the head coach; and be subject to non-random testing as set forth in this document. 8.4.1.1.2. Continued Positive drug test result: providing the test indicates a lower level of the band substance(s) the student-athlete will continue to be held from all team competition and travel until he/she can produce a negative sample; with approval from the Team Physician the student-athlete will be cleared to resume practice activity with his/her team at the discretion of the head coach. 8.4.1.1.2.1. Re-testing will occur at ten (10) day intervals from the date of the initial test. 8.4.1.1.3. Positive Test with increased levels or new substance(s): if any subsequent drug test result shows increased levels of the banned substance(s) or provides evidence of additional banned substance(s) not found in the initial drug test this will constitute a Third Offense. 8.4.1.1.3.1. The student-athlete will be subject to the corrective actions as they apply to a third offense positive drug test as set forth in this document. 8.4.2. Suspension from Competition: 8.4.2.1. The student-athlete will be removed from all team competitions and travel for not less than three (3) dates of competition or thirty percent (30%) of the maximum allowed dates of competition as outlined in the NCAA Manual, figure 17-1 whichever is greater. (Appendix H) 8.4.2.2. Dates of competition are defined as scheduled contests or dates of competition (including exempted events but excluding scrimmages and exhibition contests) against outside participants during the playing season that concludes with the NCAA championship. 8.4.2.3. Scrimmages, exhibition contests, and contests occurring during the non- traditional sport season are specifically excluded from counting towards satisfaction of this requirement. 8.4.2.4. Suspensions for violations of NCAA rules or the rules of the sport are specifically excluded from counting towards satisfaction of this requirement. 8.4.2.5. The term of the suspension is defined by the number of dates of competition as outlined in Appendix H. Should the season terminate before the student-athlete has satisfied this minimum number the suspension will carry over into the next season. 8.4.2.6. At the end of the suspension the student-athlete will again be tested; testing will occur not more than 72 hours before the end of the suspension. Test results will be handled in the following fashion: 8.4.2.6.1. Negative drug test result: the student-athlete will be allowed to resume activity with his/her team at the discretion of the head coach; and be subject to non-random testing as set forth in this document. 8.4.2.6.2. Continued Positive drug test result: providing the test indicates a lower level of the band substance(s) the student-athlete will continue to be held from all team competition and travel until he/she can produce a negative sample. 8.4.2.6.2.1. Re-testing will occur at ten (10) day intervals from the date of the initial test. 8.4.2.6.3. Positive Test with increased levels or new substance(s): if the subsequent

drug test result shows increased levels of the banned substance(s) or provides evidence of additional banned substance(s) not found in the initial drug test this will constitute a Third Offense. 8.4.2.6.4. The student-athlete will be subject to the corrective actions as they apply to a Third offense positive drug test as set forth in this document. 8.4.3. The student-athlete is referred for assessment by licensed professionals (Appendix I). 8.4.3.1. The student-athlete must comply with this resource’s recommendations regarding any further treatment, evaluation or counseling. 8.4.3.2. The student-athlete agrees to provide written documentation of this resource’s recommendations to the Asst. AD for Sports Medicine and Team Physician. 8.4.3.3. The student-athlete assumes all financial responsibility for compliance with these treatment recommendations. 8.4.3.4. Once the student-athlete produces a negative drug test result the student-athlete is scheduled for testing each time drug testing is performed for a period of not less than eighteen (18) months, and for non-random testing thereafter as deemed necessary by the Asst. AD for Sports Medicine and Team Physician. 8.4.4. A registered letter will be sent to the student-athlete’s parents or legal guardians to notify them of the second positive drug test and to inform them of the corrective actions being taken. 8.4.5. Nothing contained in this Awareness Program shall prohibit the Head Coach and the Director of Athletics of a student-athlete who has tested positive for a prohibited substance, including alcohol, from taking additional corrective or disciplinary action as he or she deems appropriate; including but not limited to suspending or dismissing the student-athlete from the team. 8.5. Third Offense (Prohibited Substance Non-Alcohol) 8.5.1. The student-athlete is referred for assessment; counseling and treatment at his/her own expense. 8.5.2. The student-athlete is dismissed from intercollegiate athletics at American University. 8.5.3. The student-athlete forfeits further financial aid from the Department of Athletics as allowed by NCAA guidelines. 8.5.4. Information regarding the nature and reason for these actions will be forwarded to the Office of the Dean of Students. 8.5.5. A registered letter will be sent to the student-athlete’s parents or legal guardians to notify them of the third positive drug test and to inform them of the corrective actions being taken. 9. Corrective Actions - Positive Test Results for Alcohol 9.1. First Offense (Alcohol) 9.1.1. The student-athlete will be schedule for non-random drug testing as deemed necessary by the Asst. AD for Sports Medicine and Team Physician. 9.1.2. The student-athlete will attend an alcohol awareness program administered through Student Health Services. 9.2. Second Offense (Alcohol) 9.2.1. Follow-up Testing: 9.2.1.1. The student-athlete will be removed from all team practices, competitions and travel for not less than ten (10) days at the end of which the student-athlete will be re- tested. Any new test results will be handled in the following fashion: 9.2.1.1.1. Negative drug test result: with approval from the Team Physician the student-athlete will be cleared to resume practice activity with his/her team at the discretion of the head coach; and be subject to non-random testing as set forth in this document. 9.2.1.1.2. Continued Positive drug test result: providing the test indicates a lower level of the band substance(s) the student-athlete will continue to be held from

all team competition and travel until he/she can produce a negative sample; with approval from the Team Physician the student-athlete will be cleared to resume practice activity with his/her team at the discretion of the head coach. 9.2.1.1.2.1. Re-testing will occur at ten (10) day intervals from the date of the initial test. 9.2.1.1.3. Positive Test with increased levels or new substance(s): if any subsequent drug test result shows increased levels of the banned substance(s) or provides evidence of additional banned substance(s) not found in the initial drug test this will constitute a Third Offense. 9.2.1.1.3.1. The student-athlete will be subject to the corrective actions as they apply to a third offense positive drug test as set forth in this document. 9.2.2. Suspension from Competition: 9.2.2.1. The student-athlete will be removed from all team competitions and travel for not less than two (2) dates of competition or twenty five percent (25%) of the maximum allowed dates of competition as outlined in the Bylaw 17; whichever is greater. (Appendix H) 9.2.2.2. Dates of competition are defined as scheduled contests or dates of competition (including exempted events but excluding scrimmages and exhibition contests) against outside participants during the playing season that concludes with the NCAA championship. 9.2.2.3. Scrimmages, exhibition contests, and contests occurring during the non- traditional sport season are specifically excluded from counting towards satisfaction of this requirement. 9.2.2.4. Suspensions for violations of NCAA rules or the rules of the sport are specifically excluded from counting towards satisfaction of this requirement. 9.2.2.5. The term of the suspension is defined by the number of dates of competition as outlined in Appendix H. Should the season terminate before the student-athlete has satisfied this minimum number the suspension will carry over into the next season. 9.2.2.6. At the end of the suspension the student-athlete will again be tested; testing will occur not more than 72 hours before the end of the suspension. Test results will be handled in the following fashion: 9.2.2.6.1. Negative drug test result: the student-athlete will be allowed to resume activity with his/her team at the discretion of the head coach; and be subject to non-random testing as set forth in this document. 9.2.2.6.2. Continued Positive drug test result: providing the test indicates a lower level of the band substance(s) the student-athlete will continue to be held from all team activities until he/she can produce a negative sample. 9.2.2.6.2.1. Re-testing will occur at ten (10) day intervals from the date of the initial test. 9.2.2.6.3. Positive Test with increased levels or new substance(s): if any subsequent drug test result shows increased levels of the banned substance(s) or provides evidence of additional banned substance(s) not found in the initial drug test this will constitute a Third Offense. 9.2.2.6.3.1. The student-athlete will be subject to the corrective actions as they apply to a Third offense positive drug test as set forth in this document. 9.2.3. The student-athlete is referred for assessment by licensed professionals (Appendix I). 9.2.3.1. The student-athlete must comply with this resource’s recommendations regarding any further treatment, evaluation or counseling. 9.2.3.2. The student-athlete agrees to provide written documentation of this resource’s recommendations to the Asst. AD for Sports Medicine and Team Physician. 9.2.3.3. The student-athlete assumes all financial responsibility for compliance with these

treatment recommendations. 9.2.4. The student-athlete is scheduled for testing each time drug testing is performed for a period of not less than twelve (12) months, and for non-random drug testing thereafter as deemed necessary by the Asst. AD for Sports Medicine and Team Physician. 9.2.5. A registered letter will be sent to the student-athlete’s parents or legal guardians to notify them of the positive drug test and to inform them of the corrective actions being taken. 9.2.6. Nothing contained in this Awareness Program shall prohibit the Head Coach and the Director of Athletics of a student-athlete who has tested positive for a prohibited substance, including alcohol, from taking additional corrective or disciplinary action as he or she deems appropriate; including but not limited to suspending or dismissing the student-athlete from the team. 9.3. Third Offense (Alcohol) 9.3.1. The student-athlete is referred for assessment; counseling and treatment at his/her own expense. 9.3.2. The student-athlete is dismissed from intercollegiate athletics at American University. 9.3.3. The student-athlete forfeits further financial aid from the Department of Athletics as allowed by NCAA guidelines. 9.3.4. Information regarding the nature and reason for these actions will be forwarded to the Office of the Dean of Students. 9.3.5. A registered letter will be sent to the student-athlete’s parents or legal guardians to notify them of the third positive drug test and to inform them of the corrective actions being taken. 10. Appeals Procedure 10.1. The finding of a positive test result may be appealed on the following limited information: (i) new information that significantly alters the finding of a positive test result; (ii) evidence of a procedural error which are significant and resulted in an adverse finding; or (iii) inappropriate sanction. 10.2. To appeal either a positive finding or the sanction imposed; the student-athlete must file an appeal in writing with the Director of Athletics within five (5) working days of notification of a positive finding. 10.2.1. If a student-athlete appeals the finding of a positive test result, he/she may, in the written appeal, request the laboratory retained by the University perform testing on specimen B. Specimen B findings will be final, subject to the results of any appeal. If specimen B results are negative, the drug test will be considered negative. The student-athlete will be responsible for all costs associated with specimen B analysis (e.g., laboratory cost). 10.3. In such instances, the Director of Athletics will convene an Appeals Panel comprised of three (3) professional staff or faculty members who will hear and make a recommendation to the Director of Athletics. Any Appeals Panel member, who previously participated in the decision to recommend testing, will be excluded from the Appeals Panel. 10.3.1. Any party can challenge a panel member on the grounds of personal bias. An Appeals Panel member may be disqualified by a majority vote of the panel. 10.4. At his/her own discretion, the student-athlete may be advised by an American University student, faculty, or staff member (“advisor”). The role of an advisor is limited to consultation. While an advisor may be present at the hearing, they may not address the Appeals Panel, speak in the hearing, or question witnesses. Because the purpose of this hearing is to provide a fair review of the positive test results under this Program rather than a formal legal proceeding, participation of persons acting as legal counsel is not permitted. 10.5. The hearing shall be convened promptly. However, the Athletic Director shall have the authority to reasonably extend this period should the Appeal Panel be unavailable to hear the case. The Asst. AD for Sports Medicine, or his/her designee, shall present evidence in support of the proposed sanction(s). The student-athlete may be present to hear and review all evidence presented in support, to challenge such evidence, to present other evidence in support of his/her

contentions, and to call witnesses or cross-examine other witnesses. Evidence of the student- athlete's drug use and all positive test results will be presented to the Appeals Panel. Reasons why sanctions should be imposed may be presented. 10.6. The Appeals Panel will conduct the hearing, review all available evidence related to the initial findings as well as new evidence or documentation provided by the student-athlete and make a recommendation regarding the appeal The Appeals Panel will forward a summary of the appeal and the recommendations to the Director of Athletics within ten (10) working days after the hearing. 10.7. The Director of Athletics, after reviewing the summary and recommendations of the Appeals Panel, will issue a final decision regarding the appeal. The Director of Athletics will notify in writing, the Asst. AD for Sports Medicine, the student-athlete, the Team Physician of his/her decision. The Director of Athletics’ decision shall be considered final. 11. Self-Referral Program 11.1. Guiding Principles: 11.1.1. Consistent with the educational mission of the Drug Awareness Program the Department of Athletics has adopted this Self-Referral Program to encourage student-athletes to voluntarily seek assistance for drug use or alcohol abuse. 11.1.2. The Self-Referral Program is designed to allow the student-athletes; without fear of disciplinary action, to initiate the process for identifying, confronting and addressing drug or alcohol use or abuse issues through voluntary participation in assessment, evaluation, counseling and education. 11.1.3. Student-athletes may avail themselves of the Self-Referral Program one-time during their association with the Department of Athletics. 11.1.4. The Self-Referral Program can only be used prior to an “announced” drug test; for the purposes of this document “announced” includes the time when a list of student-athletes have been assembled and/or student-athletes are actively being notified of testing. 11.1.4.1. Plainly: The Self-Referral Program cannot be used for fear of being caught in an already announced drug test. 11.1.5. Student-athletes may not self-refer for assistance regarding the use of anabolic steroids and similar growth enhancing or performance enhancing substances. 11.1.6. The concept of the Self-Referral Program is for the student-athlete to ask for help for an addictive problem; for this reason the Self-Referral Program may not be used while in treatment for an existing violation. 11.2. Procedures: 11.2.1. The student-athlete shall advise the Asst. AD for Sports Medicine, Team Physician or Director of Athletics of his/her desire to self-refer for assistance with drug use or alcohol abuse; such notification must occur before the student-athlete has been selected for drug testing. 11.2.2. At the time of notification the student-athlete shall complete the Self-Referral Form (Appendix E) identifying the drugs or alcohol for which assistance is requested. 11.2.3. The student-athlete shall submit to an immediate drug test to determine the presence and concentration of drugs or alcohol in the student-athlete’s system. The student-athlete shall not be subject to corrective action for positive test results for drugs or alcohol for which the student-athlete self-referred. Test results will be handled in the following fashion: 11.2.3.1. Positive Test Result: providing the test indicates a lower level of the band substance(s) for which the student-athlete self-referred he/she will continue to be tested at 10 day intervals until a negative sample is produced. 11.2.3.2. Positive Test with new / undisclosed substance(s): If the drug test reveals the presence of a prohibited substance(s), including alcohol, not disclosed by the student- athlete at the time of self-referral, this will constitute a first offense. 11.2.3.2.1. The student-athlete shall be immediately removed from the Self-Referral

Program and subject to corrective action as set forth in the Section 6.3.1. 11.2.4. Follow-Up Testing: 11.2.4.1. Thereafter the student-athlete shall be required to submit to periodic drug tests as determined by the Asst. AD for Sports Medicine and Team Physician so that the level of drugs or alcohol in the student-athlete’s system can be regularly monitored. Test results will be handled in the following fashion: 11.2.4.1.1.1. Positive Test Result: providing the test indicates a lower level of the band substance(s) the student-athlete will continue to be tested at 10 day intervals until a negative sample is produced. 11.2.4.2. Positive Test with increased levels or new substance(s): If the drug test reveals increased levels of the prohibited banned substance(s) or the presence of a prohibited substance(s), including alcohol, not disclosed by the student-athlete at the time of self- referral, this will constitute a first offense. 11.2.4.3. The student-athlete shall be immediately removed from the Self-Referral Program and subject to corrective action as set forth in the Section 6.3.1. 11.2.5. The student-athlete shall meet with a licensed therapist specializing in the treatment of addiction for the purposes of determining the characteristics of his/her drug use or alcohol abuse and for making recommendations regarding continued treatment. 11.2.6. Thereafter the student-athlete shall abide by the treatment recommendations as established by the licensed therapist. 11.2.7. The maximum period of time that a student-athlete can remain in the Self-Referral Program is eight (8) weeks unless extended by the Team Physician. 11.2.8. The Asst. AD for Sports Medicine and Team Physician may release a student-athlete from the Self-Referral Program at any time once the student-athlete has completed all required counseling and education; and it is determined that the drugs or alcohol in question are no longer present in the student-athlete’s system. 11.2.9. The Asst. AD for Sports Medicine and Team Physician may remove a student-athlete from the Self-Referral Program at any time if it is determined that the student-athlete is not fulfilling his/her obligations as outlined by the treating therapist and Self-Referral Program; or that the student-athlete is continuing to use drugs or alcohol for which the student-athlete has self-referred. 11.2.10. While participating in the Self-Referral Program a student-athlete shall not be subject to drug testing otherwise required by the Awareness Program unless there is reasonable cause to believe that the student-athlete may be using a prohibited substance(s). 11.2.11. A student-athlete’s participation in the Self-Referral Program shall be confidential. However, student-athletes are encouraged to advise their Head Coach and parents or legal guardians of their decision to participate in the Self-Referral Program. 11.2.12. The Department of Athletics assumes no financial responsibility for the cost of treatment associated with the Self-Referral Program. 12. Miscellaneous 12.1. Nothing contained in this Awareness Program shall prohibit the Head Coach and the Director of Athletics of a student-athlete who has tested positive for a prohibited substance, including alcohol, from taking additional corrective or disciplinary action as he or she deems appropriate; including but not limited to suspending or dismissing the student-athlete from the team. 12.2. The Department of Athletics reserves the right to change the terms and conditions of the Awareness Program at any time upon reasonable notice provided to the student-athlete. 12.3. This Awareness Program shall be effective as of 1 August 2018, and shall supersede all previous documents and/or program. 12.4. For the purposes of determining appropriate disciplinary action; a positive test result for a prohibited substance, including alcohol, shall be valid for the duration of the student-athletes

participation in athletics for American University. Appendix A - 2019-2020 NCAA Banned Substances It is the student-athlete’s responsibility to check with appropriate or designated athletics staff before using any substances. The NCAA bans the following drug classes: a. Stimulants b. Anabolic Agents c. Alcohol and beta blockers (banned for rife only). d. Diuretics and masking agents e. Narcotics f. Cannabinoids g. Peptide hormones, growth factors, related substances and mimetics h. Hormone and metabolic modulators (anti-estrogens) i. Beta-2 agonists Note: Any substance chemically/pharmacologically related to all classes listed above with no current approval by any governmental regulatory health authority for human therapeutic use (e.g. drugs under pre- clinical or clinical development, designer drugs, substances approved only for veterinary use) is also banned. The institution and the student-athlete shall be accountable for all drugs within the banned-drug class regardless of whether they have been specifically identified. Examples of substance under each class can be found at www.ncaa.org/drugtesting. There is no complete list of banned substances. Substances and Methods Subject to Restriction: • Blood and gene doping • Local anesthetics (permitted under some conditions) • Manipulation of urine samples • Beta-2 agonists (permitted only by inhalation with prescription) • Tampering of urine samples NCAA Nutritional/Dietary Supplements: Warning: Before consuming any nutritional/dietary supplement product, review the product and its label with your athletics department staff! • Nutritional/dietary supplements, including vitamins and minerals, are not well regulated and may cause a positive drug test. • Student-athletes have tested positive and lost their eligibility using nutritional supplements. • Many nutritional/dietary supplements are contaminated with banned substances not listed on the label. • Any product containing a nutritional/dietary supplement ingredient is taken at your own risk. The NCAA subscribes to Drug Free Sport AXISTM for authoritative review of label ingredients in medications and nutritional/dietary supplements. Contact the Drug Free AXIS at www.dfsaxis.com (password ncaa1) Examples of Substances in Each NCAA Banned Drug Class: Note to Student-Athletes: There is no complete list of banned substances. Do not rely on this list to rule out any supplement ingredient. Stimulants: amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; methamphetamine; methylphenidate (Ritalin); synephrine (bitter orange); methylhexanamine (DMAA); “bath salts” (mephedrone); Octopamine; DMBA; phenethylamines (PEAs); etc. Exceptions: phenylephrine and pseudoephedrine are not banned. Anabolic Agents (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione): androstenedione; boldenone; clenbuterol; DHEA (7-Keto); epi-trenbolone; testosterone; etiocholanolone; methasterone; methandienone; nandrolone; norandrostenedione; stanozolol; stenbolone; trenbolone; SARMS (ostarine, ligandrol, LGD-4033); etc. Alcohol and Beta Blockers (banned for rifle only):alcohol; atenolol; metoprolol; nadolol; pindolol;

79 propranolol; timolol; etc. Diuretics (water pills) and Other Masking Agents: bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene; trichlormethiazide; etc. Narcotics: Buprenorphine; dextromoramide; diamophine (heroin); fentanyl and its derivatives; hydrocodone; hydromorphone; methadone; morphine; nicomorphine; oxycodone; oxymorphone; pentazocine; pethidine Cannabinoids: Marijuana; tetrahydrocannabinol (THC); synthetic cannabinoids (e.g., spice, K2, JWH- 018, JWH-073) Peptide Hormones, growth factors, related substances and mimetics: Growth hormone(hGH); human chorionic gonadotropin (hCG); erythropoietin (EPO); IGF-1 (colostrum, deer antler velvet); etc. Exceptions: insulin, Synthroid are not banned Hormone and metabolic modulators (Anti-Estrogens): anastrozole; tamoxifen; formestane; ATD; SERMS(clomiphene, nolvadex); Arimidex; clomid; evista; fulvestrant; aromatase inhibitors (Androst-3,5- dien-7,17-dione), letrozole; etc. Beta-2 Agonists: bambuterol; formoterol; salbutamol; salmeterol; higenamine; norcoclaurine; etc. Note: Any substance that is chemically related to these classes is also banned, even if not listed as an example! Information about ingredients in medications and nutritional/dietary supplements can be obtains by contacting Drug Free Sport AXIS: www.dfsaxis.com (password ncaa1) Additional examples of banned drugs can be found at www.ncaa.org/drugtesting.

It is your responsibility to check with the appropriate athletics staff before using any substance. Source: The National Collegiate Athletic Association (Last Updated 11 June 2019) Appendix B - 2019-2020 Consent to Participate in Drug Awareness Program

I, , acknowledge that I received a copy of American University’s Drug Awareness Program (“Program”). I have read it, been given the opportunity to ask questions about it, and fully understand the Program’s provisions.

It is my understanding that signing this consent form and returning it is a prerequisite to becoming/or continuing to be a member of American University (“University”) intercollegiate athletics. I further understand that I may choose not to sign this Form and forego participation in intercollegiate athletics at American University and forfeit my athletics grant in aid.

By signing below, I hereby consent to have my urine collected and tested for the presence of certain drugs, including but not limited to anabolic steroids, cocaine, marijuana, barbiturates, amphetamines and other controlled substances in accordance with the provisions of the Program, and at such other times as testing is required under the Program.

I understand that urine samples are sent to outside laboratories for actual testing.

I also understand that if it is discovered, based upon the findings of the outside laboratory, that I have in any way, tampered with my urine sample, or any other sample, I will be treated as if I have a positive sample.

I further authorize the University or an agent acting on the University's behalf to make a confidential release to the Asst. AD for Sports Medicine; my parent(s) or legal guardian(s); the head coach of my sport; the Athletic Director; counselors participating in the Drug Counseling Program; and any other individuals who may be involved in the sanction process; of all information and records, including test results, the University may have relating to the screening or testing of my urine sample(s) in accordance

80 with the provisions of the Program which is applicable to all student-athletes at American University.

I waive any privilege I may have in connection with such information only to the limited extent set forth in this Form.

I hereby release American University, its officers, directors, agents and employees from all liability or legal responsibility that may arise from the acts that I have authorized or consented to herein.

I and my Legal Guardian have carefully read and understand the terms and conditions of this Consent to Participate Form, and agree to be bound by them.

______Athlete Print Name Student Athlete Signature ______Student Athlete Address Date

______Parent/Guardian Signature ______Parent/Guardian Print Name if SA under 18 Date

Appendix C - Reasonable Suspicion Notification Form

Student-Athlete: ______

Department Staff Member: ______Under the Reasonable Suspicion clause that is outlined in the American University Drug Awareness Program I wish to report the following objective sign(s), symptom(s) or behavior(s) that I reasonably believe warrant referring the above named student-athlete to the Asst. AD for Sports Medicine / Team Physician / Director of Athletics for possible drug testing. (Please check all that apply)

The student-athlete has shown: Irritability Loss of Temper Failure to Follow Directions Poor Motivation Verbal Outburst(s) Physical Outburst(s) Emotional Outburst(s) Weight Gain Weight Loss Sloppy Hygiene/Appearance

The student-athlete has been: Late for practice Late for class Not attending class Receiving poor grades

Staying up abnormally late Missing appointments Missing meals

The student-athlete was observed to have / to be: Dilated pupils Constricted Pupils Red Eyes Smelled of alcohol Smelled of Marijuana Difficulty walking Constantly running nose Over stimulate “Hyper” Withdrawn Less communicative Slurred Speech Multiple Motor Vehicle accidents Violation(s) of the American University Student-Athlete Code of Conduct Violation(s) of the American University Code of Student Conduct Violation(s) of the American University Residence Hall Alcohol Policy

Other Specific objective findings: ______

______

This has been observed by me over the past: ______hours and/or ______days.

Reviewed By______Department of Athletics Staff Member Date Appendix D - 2019-2020 Drug Testing Notification Form

Student- Sport: Athlete: Date of Time of

Notification: Notification:

I, the Undersigned: Hereby acknowledge that I have been notified to appear for substance abuse testing, consistent with the policies and procedures established by the American University Drug Awareness Program. I have been notified to report with picture identification to:

Location: On: Time:

I understand that I will be expected to provide an adequate urine specimen, and that I am not to over hydrate. I further understand that providing numerous diluted specimens may be cause for follow-up testing.

I understand that I will be tested for the banned substances listed in NCAA Bylaw 31.2.3.1.

I understand that failure to appear at the site on or before the designated time will constitute a withdrawal of my previous consent to be tested as part of the American University Drug Awareness Program, and will be considered a positive test.

By signing below, I acknowledge that I have been notified of my mandatory participation in the American University Drug Awareness Program, and that I am aware of what is expected of me in preparation for this drug-testing event.

I can be reached at the following telephone number on the day of the test: ______

______Athlete's Signature

______Athletic Trainer's Signature Date

Appendix E – Self-Referral Program

I ______wish to voluntarily disclose use of the following drug(s) under the Self- Referral portion of the American University Drug Awareness Program:

I understand that as part of the program I will be required to submit to an immediate drug test to determine the presence and concentration of drugs and/or alcohol in my system; and that I will not be subject to corrective action for a positive test result for the presence of any substances listed above.

I understand that I shall be required to submit to periodic drug tests as determined by the Asst. AD for Sports Medicine and Team Physician so that the level of the drug(s) and/or alcohol in my system can be regularly monitored.

I further understand that a positive drug test for the presence of a prohibited substance(s), including alcohol, not disclosed above will constitute a first offense under the Drug Awareness Program, that I will be

83 immediately removed from the Self-Referral Program and subject to corrective action as set forth in the Section 6.3.1.

I agree to meet with a licensed therapist specializing in the treatment of addiction for the purposes of determining the characteristics of my drug use or alcohol abuse and for making recommendations regarding continued treatment. I further agree to abide by the treatment recommendations as established by the licensed therapist. Collector correctly identified Donor by photo 1 Yes No identification or by Collegiate Athletic Trainer: Collector legibly competed step one (1) of the Custody 2 Yes No and Control Form (CCF): Collector escorted Donor to the bathroom and 3 Yes No instructed Donor to wash hands: Collector instructed Donor to remove clothing per 4 Yes No collection procedures: Collector instructed Donor on the amount of urine 5 Yes No specimen needed for the collection: From a frontal view position, collector observed urine 6 leaving Donor's genital area and going into the Yes No collection container: Collector noted time and temperature of specimen on 7 Yes No the CCF: Donor observed collector pouring urine into the 8 Yes No specimen bottles: Donor initialed and dated the label affixed to the 9 Yes No specimen bottles: 10 Donor completed step five (5) of the CCF: Yes No 11 Collector completed step four (4) of the CCF: Yes No Donor observed collector place specimen bottles and 12 Yes No CCF into shipping bag while also removing seal: Special

Notes:

Collector Date Donor Date The Asst. AD for Sports Medicine and Team Physician may release me from the Self-Referral Program at any time once I have completed all required counseling and education; and it is determined that the drugs or alcohol in question are no longer present in my system.

The Asst. AD for Sports Medicine and Team Physician may remove me from the Self-Referral Program at any time if it is determined that I am not fulfilling my obligations as outlined by the treating therapist and Self-Referral Program; or for continuing to use drugs or alcohol for which I have self-referred.

I understand that my participation in the Self-Referral Program shall be confidential.

The maximum period of time that a student-athlete can remain in the Self-Referral Program is eight (8)

84 weeks unless extended with approval of the Team Physician.

______Athlete's Signature ______Team Physician/ Asst. AD for Sports Medicine's Signature Date ***The Department of Athletics assumes no financial responsibility for any cost of treatment associated with the Self-Referral Program.*** Appendix F – Collection Procedures

Urine Sample Collection Check List

1 2 3 4 5 6 7 8 9 10 11 12 Special Notes

Collector Donor Appendix G –Drug Testing Roster

Site Coordinator Date of Test Place of Test Time of Test am / pm

Student-Athlete

Print Name

1 2

3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Appendix H – Corrective Actions – Dates of Competition

Minimum Number of Dates for 2nd Positive Drug Test (Non-alcohol)

Sport NCAA Max Dates of Competition Minimum Number of Competitions Men’s Basketball 29 9 Women’s Basketball 29 9 Cross Country 7 3 Field Hockey 20 6 Women’s Lacrosse 17 5 Men’s Soccer 20 6 Women’s Soccer 20 6 Swimming / Diving 20 6 Track and Field (Indoor / 18 5 Outdoor) Volleyball 28 8 Wrestling 16 5

Minimum Number of Dates for 2nd Positive Test (Alcohol)

Sport NCAA Max Dates of Competition Minimum Number of Competitions Men’s Basketball 29 7 Women’s Basketball 29 7 Cross Country 7 2 Field Hockey 20 5 Women’s Lacrosse 17 4 Men’s Soccer 20 5 Women’s Soccer 20 5

Swimming / Diving 20 5 Track and Field (Indoor / Outdoor) 18 4 Volleyball 28 7 Wrestling 16 4 Appendix I – Providers in DC and MD Providers in the District of Columbia Circles of Hope Psychotherapy & Addictions Services 3000 Connecticut Ave., NW Suite 321, Washington, D.C., 20008 202-265-2343 www.wecare44u.com Aquila Recovery 5100 Wisconsin Ave NW, Suite 307, Washington, D.C., 20016 202-244-1600 www.aquilarecovery.com EADP Executive Addictive Disease Programs Inc. 4335 Wisconsin Ave NW, Washington, D.C. 20016 202-362-2588 www.eadp.net Kolmac Clinic 1411 K. Street NW, Washington, D.C., 20001 202-638-1992 www.kolmac.com Providers in Maryland Addiction Treatment Center, Suburban Hospital 6001 Montrose Road, Suite 302, Rockville, MD 20850 301-896-2036 www.suburbanhospital.org 2019-2020 Methicillin-Resistant Staphylococcus Aureus (MRSA) Fact Sheet What is Staphylococcus Aureus? Staphylococcus Aureus or more commonly referred to simply as “staph”, is a commonly carried bacterium found in the nose and on the skin of healthy people. According to the Centers for Disease Control and Prevention (CDC) approximately 25-30% of the population is colonized (when bacteria are present but not causing infection) with staph bacteria. Staph bacteria are one of the most common causes of skin infections; most of which are minor and can be treated without antibiotics. However staph bacteria can cause serious infections especially when left untreated. What is MRSA? MRSA is an antibiotic resistant strain of the common Staphylococcus Aureus “staph” bacterium most commonly seen in healthcare facilities; hospitals, nursing homes, surgery centers, etc. While 25-30% of the population is colonized with staph; approximately 1% of the population is colonized with MRSA. MRSA is an opportunistic infection that is transmitted by coming into direct contact with another infected individual or with fluid from an infected individual; i.e. discharge from a lesion. Being in the same room with an infected individual will not result in an infection to another person unless they come in direct contact with the lesion or fluid from the lesion. How common are staph and MRSA infections? Staph bacteria are one of the most common causes of skin infection in the United States. The majority of MRSA infections occur to patients in hospital or other healthcare settings. However between 12-15% of MRSA infections are community associated or occur in individuals who have not been recently hospitalized nor had a medical procedure; this is known as Community Acquired (CA) MRSA. Are Staph and MRSA infections treatable? Yes, common staph infections can be treated by draining the abscess or boil and may not require antibiotics. Both staph and MRSA infections can also be treated with antibiotic therapy; while MRSA is resistant to some antibiotics it is not resistant to all and effective antibiotic therapies still exist. Things you can do to prevent infection:

• Do shower and wash with soap and water after every practice/competition. • Do wash hands regularly with soap and water. • Do wash your athletic gear daily. • Do wash your towels and linens in hot water with detergent. • Do keep you nails trimmed to less than ¼ inch to avoid scratches. • Do wear shoes or sandals when walking around campus, in dormitories and Bender Arena. • Do report cuts, scraps and abrasions immediately for appropriate treatment. • Do report any skin lesion immediately to a member of the sports medicine staff. Things you should avoid to help prevent infection: • DO NOT share towels, washcloths, loofas. • DO NOT share razors, combs, brushes, hair clips, etc.… • DO NOT share clothing or practice gear. • DO NOT share bar soap, deodorants, make-up, chap-stick or other hygiene items. If you have any question about staph/MRSA or suspect you may have been exposed to staph/MRSA please see your Staff Athletic Trainer. 2019-2020 Pregnancy Protocol Current medical knowledge indicates that women who exercise at a sub maximal level during pregnancy have a decreased incidence of labor and delivery complications. Those who restrict weight gain, without compromising fetal growth, have also been shown to have a quicker postpartum recovery and a decreased risk of spontaneous abortion. While there has been a great deal of research done to support the benefits of moderate exercise during pregnancy very little work has been done on the affects that competitive athletic participation has on pregnancy. Sustained maximal exercise may be harmful to both the mother and the fetus, and could result in: 1. Elevated core temperature that exceeds the teratogenic threshold 2. A higher incidence of fetal growth retardation 3. Increased risk of premature birth Further, participation in contact sports such as Basketball, Field Hockey, Soccer, Lacrosse and Volleyball can place both the student-athlete and fetus at increased risk for injury, including but not limited to, serious permanent disability and death. Due to these risks the following procedures have been established for assessing the safety of continued participation for a student-athlete. 1. When a student-athlete voices concern to any member of the sports medicine staff that she is pregnant the following procedures will be followed: 1.1. The student-athlete will be removed from practice/competition and immediately undergo a physical examination administered by an OB/GYN of their choosing at their own expense. 1.2. The student-athlete will provide to the Asst. AD for Sports Medicine, or their designate, copies of the doctor’s notes and laboratory reports concerning the student-athlete’s pregnancy status. 1.3. These notes will be placed in a sealed portion of the student-athlete’s medical record and be used by the team physician in determining the safety of continued athletic competition. 2. When, through laboratory testing, pregnancy is confirmed the following procedures will be followed to ensure the safety of the student-athlete: 2.1. These Athletic Department staff will be notified of a change in the student-athlete’s medical clearance status*: 2.1.1. Team Physician 2.1.2. Asst. AD for Sports Medicine 2.1.3. Staff Athletic Trainer 2.1.4. Director of Athletics / Sport Administrator* 2.1.5. Head Coach *

2.2. The Sports Medicine Department will not disclose information confirming a pregnancy to these individuals without a signed Authorization to Disclose Medical Information Form. 2.3. The student-athlete will provide to the Asst. AD for Sports Medicine, or their designate, copies of all laboratory reports, doctor’s notes and office notes concerning their medical fitness to participate in intercollegiate athletics. 2.4. Additionally the student-athlete will provide a letter from their physician outlining the safe parameters for continued intercollegiate athletic participation. This letter must be on the physician’s letterhead and must specifically clear the student-athlete for continued participation in intercollegiate athletic activity and competition at the NCAA Division-I level. 2.5. The Team Physician will review all available information and make a decision regarding the continued participation of the student-athlete. 2.6. All decisions by the Team Physician related to medical clearance for participation will be considered final. 3. If a determination allowing return to activity is reached the student-athlete will be required to do the following: 3.1. Submit to regular follow-up examinations by an OB/GYN every 30 days to reassess their health status. These examinations will be performed at the student-athlete’s own expense. The American University Department of Athletics assumes no financial responsible for primary diagnostic testing or any follow-up care used to determine the student-athlete’s fitness to participate while pregnant. 3.2. Provide to the Asst. AD for Sports Medicine, or their designate, copies of all laboratory reports, doctor’s notes and office notes concerning their medical fitness to participate in intercollegiate athletics. 3.3. Provide a letter from their physician outlining the safe parameters for continued intercollegiate athletic participation. This letter must be on the physician’s letterhead and must specifically clear the student-athlete for continued participation in intercollegiate athletic activity and competition at the NCAA Division-I level. 3.4. The Team Physician will review all available information and make a decision regarding the continued participation of the student-athlete. All decisions by the Team Physician related to medical clearance for participation will be considered final. 3.5. If a student-athlete with a confirmed pregnancy should chose to terminate the pregnancy the student-athlete will be required to do the following: 3.6. Provide to the Asst. AD for Sports Medicine, or their designate, copies of all surgical notes, treatment notes and doctor’s notes concerning their medical fitness to participate. 3.7. Provide a letter from their physician stating that they are medically fit to return to athletic participation. This letter must be on the physician’s letterhead and must specifically clear the student-athlete for resumption of intercollegiate athletic activity and competition at the NCAA Division-I level. 3.8. Submit to a pre-participation physical examination by the American University Team Physician to ascertain the student-athlete’s fitness to return to intercollegiate athletic activity. Once completed, the Team Physician will review all the available information and make a determination regarding resumption of intercollegiate athletic participation. 3.9. All decisions by the Team Physician related to medical clearance for participation will be considered final. All information provided by the student-athlete as it relates to their personal medical history is considered privileged and confidential. No member of the sports medicine staff will disclose any INFORMATION concerning the reproductive

89 status of the student-athlete without their express written permission. This policy has been established out of concern for the health and safety of the American University student-athletes, it is not intended as a punitive measure. 2019-2020 Heat Management Strategies The following policy has been established to communicate the Athletic Department’s guidelines for practice or competition in hot and/or humid conditions. To help minimize the risks to the student-athlete all outdoor preseason practices will have at least twenty (20) gallons of ice water, ice towels and ice bags available on the sideline. As proper hydration is key to avoiding heat illness It is the policy of the American University Department of Athletics that all student-athletes have unlimited access to water during all practice sessions regardless of heat index. In addition to unrestricted access to water the following policies should be observed to minimize the risk of heat illness by student-athletes participating in athletic activity during hot and humid conditions. Monitoring of Temperature: Before each practice the ambient air temperature, relative humidity and heat index are calculated. This process is repeated at least every 30 minutes throughout the practice session. A heat index in the range of 90-120oF presents an increased risk of heat related illness. Weight Monitoring: All athletes are required to weigh in with their appropriate staff Athletic Trainer before and after each session; weigh-ins will be performed in team practice gear without shoes to minimize variations due to clothing. Any difference in weight between the start of practice and the end of the session is required to be replenished before the start of the next session. An athlete with a difference of one pound in starting weights between the morning and afternoon session will be allowed to practice with close supervision by the staff Athletic Trainer. Any athlete with an observed difference of two pounds or more will not be allowed to participate in the second session. When an athlete demonstrates a sustained weight loss greater than two pounds over two or more days dip stick urinalysis will be utilized to ensure proper hydration before resumption of activity. Fluid Replacement: Every athlete is given a 32oz. water bottle before the first day of practice; for the duration of preseason camp each student-athlete is required to consume at least on bottle of fluid between each session. Student-athletes who are observed to have a weight loss from the previous session maybe need to drink more than one bottle between each session to restore the depleted fluids. Student-athletes are strongly encouraged to continue with this hydration program even after the conclusion of preseason camp. Studies have shown that the use of an electrolyte replenishment drink immediately before and following strenuous activity can be beneficial to athletic performance. As a result the American University Athletic Training Staff makes Gatorade and isotonic popsicles available to all teams before and after each practice session during pre-season camp. These products are available throughout the fall and spring when the weather is warm and are located immediately outside the athletic training room. While use of these and similar products is encouraged THEY ARE NOT A SUBSTITUTE FOR PROPER HYDRATION. Adequate intake of water both during and after athletic activity is essential to preventing heat illnesses. Modification of Practice: Even well condition and acclimatized individuals can suffer from heat illness if proper precautions are not taken. To further reduce the risk to our student-athletes in addition to unlimited access to water the following modifications are recommended when the air temperature at the start of practice is observed to be: • 85o F – Below: The risk of heat related illness at these temperatures is low; however the acclimatized individual is still at risk. It is recommended that water breaks be taken every 10-15 minutes in conjunction with a stop in activity. All athletes are required to drink during these breaks. • 86-95 o F: At these temperatures there is a moderate risk of heat illness to all participants, even the acclimatized individual. It is recommended that 3-5 minute water breaks be taken every 15

minutes; additionally a 10-15 minute extended break should be taken at the one hour mark. Practices and team activity, to include warm-ups, cool-down and condition should not exceed two hours when temperatures fall within this zone. During water breaks and rest periods it is mandatory for all student-athletes to drink, athletes not actively participating in drills are encouraged to drink extra fluids during their period of inactivity. • 95-105 o F: When the ambient air is between 95 -105o F only fit and acclimatized athletes should be participating in physical activity. However even the fit athlete is at risk with temperatures this high. It is recommended that when the temperature is within this range that practices, to include warm-up, cool-down and conditioning should not exceed 90 minutes. During that time water breaks of 3-5 minutes should be taken every 10-15 minutes with a 10 -15 minute rest period at the 45 minute mark. During these breaks and rest periods all athletes are required to drink and those athletes not actively participating in drills should also be encouraged to drink extra fluids. Open try-outs should not be held during these conditions; likewise walk-on athletes should not participate in these conditions. • 105o F – Above: When the temperature exceeds 105oF there is a sever risk of heat illness for all participants. The length and content of practice must be changed to minimize the athlete’s exposure to elevated temperatures. Practices are limited to no more than 60 minutes of on the field activity; to include warm-up and cool-down. Teams are required to stop every 10 minutes for a 5 minute water break; this time is included in the 60 minute limit. It is strongly encouraged to perform only necessary drills and skills outside to and modify the practice content to allow for more indoor activity. Walk-on student-athletes are not to participate under these conditions. If an open try-out has been scheduled it must be postponed until more reasonable temperatures are observed. Types of Heat Illness: Heat stress and resulting heat illness is a primary concern in hot and humid conditions but can and will occur at any time; athletes are most susceptible early in the season when cardiovascular conditioning is poor, during two a day practices, when they are poorly acclimatized and after long periods of inactivity like a semester breaks. Heat illness can be broken down into two categories: Heat Exhaustion and Heat Stroke, Heat Stroke is a MEDICAL EMERGENCY Heat Exhaustion This is a form of shock associated with a depletion of body fluids • Symptoms include: 1. Weakness 2. Vertigo (dizziness) 3. Syncope (fainting) 4. Muscle cramps 5. Nausea 6. Profuse sweating • The following steps should be taken when a student-athlete is suspected of suffering from heat exhaustion: 1. Immediately remove the student-athlete from activity to a cool or shaded area. 2. Fluids should be given orally; ice water in small sips to avoid vomiting especially if the student-athlete is complaining of nausea. 3. If a member of the Athletic Training Staff is not present an Athletic Training should be notified immediately and the student-athlete should be transported by the most efficient means available to that Athletic Training room for further evaluation. 4. The Athletic Trainer or Team Physician will make a determination regarding further treatment. 5. The student-athlete will not be allowed to participate in any additional physical activity for the remainder of the day.

All though this is not considered a medical emergency, failure to recognize and promptly treat heat exhaustion can result in an emergency situation. Heat Stroke This is a complete failure of the body’s primary thermoregulatory mechanism (sweating) • Symptoms include: 1. Headache 2. Vertigo (dizziness) 3. Confusion 4. Syncope (fainting) 5. Tachycardia (rapid heart rate) 6. Cold, clammy skin (early stages) 7. Hot, dry skin (late stages/sever cases) 8. Unconsciousness This is a MEDICAL EMERGENCY; cold water immersion is the most effect treatment for Heat Stroke, if cold water immersion is not available cool the athlete by any means available. 1. Immediately begin cooling the body: a. Remove the athlete to a shaded or cool area. b. Remove all equipment i.e.) helmets, shin guards, shoes, gloves, etc. c. Remove uniform shirts and pennies. d. Apply ice bags to the back of the neck, armpits, chest and groin. e. If ice bags are not available applying cold water to the same areas and fan vigorously. 2. Activate the Emergency Medical System (EMS) by following the instructions contained in the Emergency Action Plan for your venue. 3. If a Certified Athletic Trainer is present follow all of their instructions exactly, if a Certified Athletic Trainer is not present FIRST activate EMS then notify the Athletic Training Staff. TIPS FOR STUDENT-ATHLETES AND COACHES • Stay cool o Conduct warm-ups in the shade. o Schedule frequent breaks. o Break in the shade. o Take extra time – at least three hours – between two-a-day practices. o Wear light-colored, moisture-wicking, loose-fitting clothing. o Increase recovery interval times between exercise bouts and intervals. • Stay hydrated o Drink early, 20 ounces two to three hours before exercise. o Drink when thirsty and drink during exercise. o Replace fluids (20 ounces for every pound lost). o Lighter urine color is better. o Incorporate sports drinks when possible. • Acclimatize o Avoid workouts during unusually hot temperatures by picking the right time of day. o Progress your exercise time and intensity slowly during a two-week period before preseason. o Reduce multiple workout sessions; if multiple sessions are performed, take at least three hours of recovery between them. • Coaches be prepared o Use appropriate medical coverage. o Have a cell phone on hand.

o Know your local emergency numbers and program them in your phone. o Report problems to medical staff immediately. o Schedule breaks for hydration and cooling. o Provide ample recovery time in practice and between practices. o Encourage adequate nutrition. 2019-2020 Cold Weather Strategies The following policy has been established to communicate the Athletic Department’s guidelines for practice or competition in cold weather conditions. The National Athletic Trainers’ Association published their position statement on the effects of extreme cold in the fall of 2008. Individuals are susceptible to frost bite and cold injuries in as little as 30 minutes when the wind chills is less than -18oF; moisture (perspiration) intensify this effect. To minimize the risks to the student-athlete all outdoor the following strategies should be observed for all outdoor athletic events at American University during periods of cold weather. Types of Cold Injury: Recognizing the early signs and symptoms of cold stress is important in preventing cold injuries, some of the early symptoms of cold stress are: • Shivering • Disorientation • Slurred Speech • Abnormal sensation, especially in finger, hands, toes and feet Hypothermia: A decrease in core body temperature below 95oF caused by a body’s inability to maintain a core body temperature. It can develop in cold and dry or cold and wet conditions; it can arise slowly over many hours or suddenly resulting in changes to the central nervous system, cardiovascular and respiratory functions. Signs and Symptoms: 1. Shivering / Intense shivering 2. Lack of coordination 3. Sluggishness 4. Difficulty speaking / slurred speech 5. Confusion 6. Muscle stiffness 7. Trouble seeing 8. Cold sensation / goose bumps 9. Unconsciousness Frostbite: The actual freezing of body tissue; fingers, toes, tip of the nose, tops of the ears are most susceptible to this injury but any exposed skin can freeze. Signs and Symptoms: 1. Pain 2. Burning 3. Numbness 4. Tingling 5. Skin turns hard and white 6. Skin begins to blister or peel 7. Skin becomes blotchy grey in appearance Dressing for the Cold: Clothing should be layered to allow for adjustments as body temperature fluctuates with activity level. The first layer of clothing should wick sweat away from the body, outer layers should act as insulators. Basic Treatment:

Remove the athlete from the cold environment, remove all wet clothing and notify a member of the sports medicine staff. Warm dry blankets or towels are the recommended media for rewarming an individual; avoid rubbing the affected skin or immersing the area in hot water as this may increase tissue damage. If the student-athlete is unconscious or is having difficulty breathing activate EMS and then contact a member of the sports medicine staff. Monitoring of Temperature: Before each practice/competition the ambient air temperature and wind chill are confirmed using the weather bug app. This process is repeated at least every 30 minutes throughout the practice session. The following modifications are recommended when the temperature; adjusted for wind-chill, is observed to be: • 30-25oF: Staff should be aware and ready for the possibility of cold injuries. Athletes should be limited to no more than 2 hours of exposure to include warm-up and cool down. It is recommended that warm-up and cool down periods be conducted inside whenever possible thereby maximizing on field time. • 25-15oF: At these temperatures cold injuries can occur with less than 30 minutes of exposure. Athletes should cover as much exposed skin as possible; those not actively participating in drills should re-don warm-ups. All athletes should rewarm for at least 10 minutes every 30 minutes and athletes should be limited to no more than 90 minutes of exposure. It is recommended that warm- up and cool down periods be conducted inside whenever possible thereby maximizing on field time. • 15-0oF: When wind chill adjust temperatures fall within this range cold injuries can occur with as little as 15 minutes of exposure. All warm-up and cool down activities will be held inside; all athletes must return inside and rewarm for 10 minutes every 20 minutes. Practice should be modified to ensure that maximum exposure time does not exceed 60 minutes. Athletes should cover as much exposed skin as possible; individuals not actively participating in drills must wear warm-ups tops and pants or remain inside. It is strongly encouraged to perform only necessary drills and skills outside, move practice inside or postpone activity until more reasonable temperatures are observed. • Below 0oF: When temperatures fall below 0oF cold injuries can occur with less than 5 minutes of exposure; outdoor activity will be suspended until more reasonable temperatures are observed. Cold Policy for Home Events: American University Sports Medicine will check weather forecasts 48 hours prior to the contest. If inclement weather / extreme cold are anticipated Sports Medicine will confer with Facilities/Game Operations for modifications to the event. • When temperatures or wind chill is forecast between 15-1oF the following modifications are affected: o Abbreviated Introduction o Extended Halftime to allow for rewarming o Designated warming area when available • When temperatures or wind chill is forecast below 0oF outside participation will be suspended. This decision will involve: o Home athletic administrator o Visiting athletic administrator o Home Sports Medicine Staff o Visiting Sports Medicine Staff o Facilities / Game Operations o Head Coaches o Officials Decision regarding game cancelation/postponement will be made based on current conditions on an

94 individual basis. Game cancelation will always be the last resort; however it may become necessary to protect the health and safety of all participants. American University Sports Medicine will be responsible for communicating all anticipated changes in contest format to the visiting sports medicine staff.

American University

Cold Weather Strategies

Temperature: Allowable Exposure Time Limitations Real and w/ Wind Chill

• Staff should be aware of potential for cold injuries 30-25oF 2 hours • Recommend warm-up/cool down should be done inside to maximize on field time. • Cover as much exposed skin as possible • Athletes not participating in drills should re-don warm-ups 25-15oF 90 Minutes • Every 30 minutes all athletes most come inside for a 10 minute re-warming period – MANDATORY • Warm-up and cool down should be done inside to maximize on field time. • Warm-up and cool down done inside • All athletes must come inside and rewarm for 10 15-0oF 60 Minutes minutes every 20 minutes • All exposed skin must be covered • Athletes not participating in drills must wear warm-up tops and bottom or remain inside Below 0oF No Outdoor Activity • No Outdoor Activity

2019-2020 Lightning Policy Lightning is the most significant and consistent weather hazard that affects intercollegiate athletics and is the number one cause of weather related deaths in the United States. The Atlantic coast along with the southwest, southern plains states, and southern Rockies all have a high propensity for severe thunderstorms and its associated lightning. These storms are most typical from the late spring into early fall. Based on this information it is reasonable to expect that American University athletics will be affected by severe weather. This document is intended to outline the steps for dealing with impending severe weather and lightning. 1. The Staff Athletic Trainer is responsible for monitoring the weather during any outdoor practice, in the absence of an Athletic Trainer this duty falls to the head coach. 2. During competition the responsibility for monitoring weather is shared between the Staff Athletic Trainer and event manager, in their absence this duty falls to the head coach. 3. The absence of rain and clouds does not provide protection, lightning can and does strike as far as 10 miles away from the rain shaft. 4. It is important to be aware of the proximity of lightning to your event. The Spark function on the WeatherBug app will be used to determine the presence of lightning and its distance from the event. 5. The Staff Athletic Trainer, event manager and head coach should be aware of the closest “safe structure” to the field or playing area and the time necessary to reach the structure. A safe

95 structure is defined as: • Any sturdy building or structure frequently occupied by people, with wiring and/or plumbing. • Designated Safe Structures for outdoor events are: i. Reeves Field/Track – Bender Arena ii. Reeves Tennis Courts – Bender Arena iii. Turf Field – Watkins / Centennial Hall Parking Structure iv. Mass. Ave. Field – Katzen Garage / Katzen Arts Center • In the absence of a sturdy structure, any vehicle with a hard metal roof (not a convertible or golf cart) and rolled up windows can provide a measure of safety. It is important when seeking shelter in this manor not to touch the exposed metal sides of the vehicle. • When lightning is detected via the WeatherBug app the following procedures will be followed: • During Practices i. The Staff Athletic Trainer and head coach are responsible for obtaining a weather forecast before the start of each practice. They should both be aware of all National Weather Service-issued watches and warnings in affect during the practice. ii. It will be the responsibility of the Staff Athletic Trainer to determine when it is necessary to suspend activity based on the following guidelines, in his/her absence this duty falls to the head coach. 1. When lightning is detected within a thirty (30) mile radius from the practice site the Staff Athletic Trainer will notify the Head Coach of the presence of lightning. 2. When lightning is detected within a ten (10) mile radius from the practice site the Staff Athletic Trainer will notify the Head Coach and preparations to protect student-athletes should begin. 3. When lightning is detected within an eight (8) mile radius from the practice sit activity will be suspended and student-athletes should immediately move to the nearest designated safe structure. Again those are: a. Reeves Field/Track – Bender Arena b. Reeves Tennis Courts – Bender Arena c. Turf Field – Watkins / Centennial Hall Parking Structure d. Mass. Ave. Field – Katzen Garage / Katzen Arts Center iii. Activity will not resume until thirty (30) minutes has passed since the last detected lightning strike within the eight (8) mile radius. • During Competitions: i. The Staff Athletic Trainer and event manager are responsible for obtaining a weather forecast before the start of each event. They should both be aware of all National Weather Service-issued watches and warnings in affect during the event. ii. It will be the responsibility of the Staff Athletic Trainer and event manager to determine when it is necessary to suspend activity based on the following guidelines, in their absence this duty falls to the head coach. 1. When lightning is detected within a thirty (30) mile radius from the site of competition the event manager will be notified of the presence of lightning. 2. When lightning is detected within a ten (10) mile radius from the site of competition the event manager and game officials will be notified and preparations to protect student-athletes and spectators should begin. 3. When lightning is detected within an eight (8) mile radius from the site

of competition the event will be suspended and student-athletes and spectators should immediately move to the nearest designated safe structure. Again those are: a. Reeves Field/Track – Bender Arena b. Reeves Tennis Courts – Bender Arena c. Turf Field – Watkins / Centennial Hall Parking Structure d. Mass. Ave. Field – Katzen Garage / Katzen Arts Center iii. Activity will not resume until thirty (30) minutes has passed since the last detected lightning strike within the eight (8) mile radius. • If you do not have access to the WeatherBug app the “flash-to-bang method” is the easiest and most convenient way to estimate its distance. Lightning strikes are always followed by a clap/bang of thunder. To estimate the distance of the lightning from your event count the seconds from the time lightning is sited until you hear the thunder then divide by five. This will give you an estimate in miles of how far away the lighting is occurring. i. Once lightning is observed begin the flash-to-bang count. ii. A flash-to-bang count greater than 60 seconds requires greater attention to the storm’s status but does not necessitate the suspension of activity. iii. When the flash-to-bang count is between 60-50 seconds you should prepare to move to a safe structure as defined in section 5i. iv. Once the flash-to-bang count reaches 40 seconds activity is immediately suspended and all participants should go to the nearest safe structure. v. When the flash-to-bang count reaches 30 seconds everyone should already have reached a safe structure. During competition all play will be suspended at this point and both teams will seek immediate cover in the designated areas. vi. When activity has been suspended, a period of not less than 30 minutes must pass from the last bolt of lightning with a flash-to-bang count of 40 seconds or less before it is considered safe to resume activity. • In the case of fast moving storms when it is impossible to reach a “safe structure” you should stay away from the tallest trees, or objects, metal poles, bleachers, fences, standing pools of water and open fields. Seek shelter in a dry ditch or a thick grove of small trees surrounded by taller ones. • Assume a crouched position on the ground with only the balls of your feet touching. • Wrap your arms around your knees and lower your head, minimize contact with the ground. • A person who feels his/her hair stand on end, or skin begin to tingle should immediately assume this position. • When the sensation has passed he/she should attempt to reach the nearest safe structure. • People who have been struck by lightning do not carry an electrical charge. • If someone is struck by lightning it is safe to approach and render first aid. • When possible and appropriate remove the victim to a safe area out of the elements before beginning first aid. • If an AED is available it should be used with victims who are unconscious or maybe in cardiac arrest. • The victim requires immediate medical attention, in the event that an individual is struck by lightning follow the procedures outlined in the emergency action plan for that specific site. This protocol was established using guidelines set forth in the 2014-15 NCAA Sports Medicine Handbook section 1E, and the National Athletic Trainers’ Association Position Statement: Lightning Safety for Athletics and Recreation, Journal of Athletic Training, 2013; 48 (2): 258-270. Copies of this information are kept on file in the athletic training room and are available upon request.

2019-2020 Emergency Action Plan Introduction Emergency situations may arise at any time during athletic events. Expedient action must be taken in order to provide the best possible care to the victim when emergency and/or life threatening conditions occur. The following emergency action plan is provided to help ensure that the best possible care is provided. Each area frequently utilized by American University athletic teams has a specific plan to follow during emergency situations. Each plan can be divided in five separate areas of responsibility or components. It is important to understand what needs to happen in each component for the emergency plan to be effective. Components of the Emergency Plan: 1. Personnel 2. Emergency Equipment Retrieval 3. Communication – EMS Activation 4. Directing EMS to accident Site 5. Transportation 1. Emergency Plan Personnel With athletic practice and competition, the first responder to most emergency situation is typically a member of the sports medicine staff; most commonly a member of the American University Athletic Training staff. However, in some instances the first responder may be a (n): • Coach • Assistant coach • Facilities Manager • Team member For this reason it is important that we all understand the roles of a first responder. Care of the athlete. Acute care in an emergency situation should be provided by the most qualified individual on the scene. Individuals with lower credentials should yield to those with more appropriate training. Some basic guidelines to follow when dealing with an on-field player injury: • Players and coaches should go to and remain in the bench area once medical assistance arrives. • Adequate lines of vision between the medical staff and all available emergency personal should be established and maintained. • Players, parents and non-authorized personnel should be kept a significant distance from the injured player or players. • Players should not try to assist a teammate who is lying on the field. • Players should not pull an injured teammate or opponent from a pile-up. • Once the medical staff begins to work on an injured player, they should be allowed to perform services without interruption or interference. • Players and coaches should avoid dictating medical services to the athletic trainers or team physicians. • Remain calm at all times; panic is contagious, if you cannot be calm remover yourself from the scene immediately!

2. Emergency Equipment Retrieval This may be done by anyone on the emergency team who is familiar with the types and location of the specific equipment needed. Student-managers and members of the coaching staff are good choices to perform this task. The athletic training staff will provide all necessary emergency equipment. During competition this equipment will be located at the home team bench. For outdoors practices the staff

98 athletic trainer will designate an area for the emergency equipment, this area should remain the same throughout the year. During indoor practices emergency equipment will be located in the athletic training room. If an athletic trainer is not in attendance or the emergency equipment is unavailable at your practice site it can be located in the athletic training room. 3. Communication – EMS Activation Time is the most critical factor under emergency conditions. Activating the EMS system should be done by a member of the athletic training or coaching staffs. This individual should be designated at the start of the season and perform this duty throughout the course of the season. He/she should be someone who is calm under pressure and communicates well over the telephone. When making the phone call the following information should be provided: • Name and telephone number of caller • Location of accident • Type of activity i.e.) soccer/lacrosse/volleyball game • Number of athletes/individuals involved • Condition of victims, type of injury(s) • Type of treatment initiated by the first responder • Other information requested by the dispatcher A phone script has been provided for each athletic venue and/or practice site. The individual designated to activate EMS should become familiar with this script and use it when making the phone call. American University Campus Security is the initiator for all emergency services on campus. The contact numbers are: • Campus Phone System: ext. 3636 • Cellular Phone System: (202) 885-3636 4. Directing EMS to the Scene Once EMS has been activated American University Campus Security will direct EMS to the scene. 5. Transportation In an emergency situation, when the athlete should be transported, it will be done by ambulance. First responders should refrain from transporting unstable athletes in inappropriate vehicles. There may be a situation when the emergency care provider will elicit the aid of other members of the sports medicine team to transport a case that is not a medical emergency and when it does not pose a danger to be transported by alternative vehicle. When in doubt, always activate the EMS system. Emergency Action Plan – Bender Arena Location: On the American University main campus, in the Sports Center building. Nearest campus entrance is the Massachusetts Avenue gate immediately west of Ward Circle. Emergency Communication: In the event of an emergency activation of EMS must be done through the Department of Public Safety by dialing extension 3636 on any campus phone. During practices the Athletic Training staff will have cell phones to initiate EMS; during games the event staff will be responsible for activity EMS. If Athletic Training staff are not present, the coaches can initiate EMS by personal cell phone at 202-885-3636. Location of Emergency Equipment: A Philips Heart Start AED is permanently located on the Mezzanine level, between the main entrance and the snack bar. Additional emergency supplies are maintained and stored in the Athletic Training facility located in Bender Arena (G 16). During competition the emergency equipment will be located behind the home bench. For in season practices the staff Athletic Trainer providing coverage will maintain the emergency equipment either on site or in the Athletic Training room immediately off the main court. For non-traditional practices the Head Coach can check out one of two AEDs from the Athletic Training room for use during practice.

Roles of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ______. I am a(n) ______. I am calling from the State Your Name State your title i.e.) ATC/Asst. Coach

_Main floor in Bender Arena located within the Sports Center_. We have a suspected ______Describe the injury(s) that occurred ______minutes ago and need emergency assistance. We have initiated Time since Injury the following: ______Describe in detail the steps and actions you have taken to assist the victim.

Remain on the line and answer any questions the dispatcher has for you. ♦ STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦ Emergency Action Plan – Reeves Aquatic Center (Frailey Pool) Location: On the American University main campus, in the Sports Center building. Nearest campus entrance is the Massachusetts Avenue gate immediately west of Ward Circle. Emergency Communication: In the event of an emergency activation of EMS must be done through the Department of Public Safety. Public Safety can be contacted on any campus phone or blue emergency phone by dialing extension 3636. If a campus phone is not available Public Safety can be accessed by personal cell phone at 202-885-3636. Location of Emergency Equipment: A spine board and soft collars for water extraction are located on the pool deck immediately outside the lifeguard office. Coaches certified in First-aid/CPR/Lifeguard and/or Aquatic Coaches Safety will assist in the water extraction. When the injured athlete reaches the pool deck the staff Athletic Trainer will assume the function of primary care giver. A Philips Heart Start AED is permanently located in the hallway outside of the pool on the ground floor level between the entrances to the men's and women's general locker rooms. Additional emergency supplies are maintained and stored in the Athletic Training facility located in Bender Arena (G 16). During competition the emergency equipment will be located with the spine board near the lifeguard office. Roles of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ______. I am a(n) ______. I am calling from the State Your Name State your title i.e.) ATC/Asst. Coach

_Reeves Aquatic Center / Frailey Pool located in the Sports Center_. We have a suspected ______

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Describe the injury(s) that occurred ______minutes ago and need emergency assistance. We have initiated Time since Injury the following: ______Describe in detail the steps and actions you have taken to assist the victim.

Remain on the line and answer any questions the dispatcher has for you. ♦ STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦ Emergency Action Plan – William I Jacobs Recreational Complex (Turf Field) Location: Near Asbury Roadway and the Sports Center Roadway behind the Watkins Building and Media Production Center. Emergency Communication: In the event of an emergency activation of EMS must be done through the Department of Public Safety by dialing extension 3636 on any campus phone. During practices and games, the Athletic Training staff will have cell phones to initiate EMS. If Athletic Training staff are not present, the coaches can initiate EMS by using the Campus Emergency Call Box located between Jacobs and Reeves field, immediately behind the score board and adjacent to the stairs. Public Safety can also be accessed by personal cell phone at 202-885-3636. Location of Emergency Equipment: Supplies are maintained and stored in the athletic training facility located in Bender Arena (G 16). During competition the emergency equipment will be located at the home bench. For in season practices the staff athletic trainer providing coverage will maintain the emergency equipment on the sideline. For non- traditional practices the Head Coach can check out one of two AEDs from the Athletic Training room for use during practice. Roles of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ______. I am a(n) ______. I am calling from the State Your Name State your title i.e.) ATC/Asst. Coach

_Jacobs turf field located behind the Media Production Center_. We have a suspected ______Describe the injury(s) that occurred ______minutes ago and need emergency assistance. We have initiated Time since Injury the following: ______Describe in detail the steps and actions you have taken to assist the victim.

Remain on the line and answer any questions the dispatcher has for you. ♦ STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦

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Emergency Action Plan - Massachusetts Avenue Athletic Field Location: On Wesley Circle one block west of the Massachusetts Ave Gate between 45th and 46th Streets NW. Emergency Communication: In the event of an emergency activation of EMS must be done through the Department of Public Safety; during practices and games, the Athletic Training staff will have cell phones to initiate EMS. If Athletic Training staff are not present, the coaches can initiate EMS by personal cell phone at 202-885-3636. Location of Emergency Equipment: Supplies are maintained and stored in the Athletic Training facility located in Bender Arena (G 16). During competition the emergency equipment will be located at the home bench. For in season practices the staff Athletic Trainer providing coverage will maintain the emergency equipment on the sideline. For non-traditional practices the Head Coach can check out one of two AEDs from the Athletic Training room for use during practice. Roles of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636) EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ______. I am a(n) ______. I am calling from the State Your Name State your title i.e.) ATC/Asst. Coach

_Mass. Ave Athletic Field on Wesley Circle between 45th and 46th Street NW. We have a suspected

______that occurred ______minutest ago and need emergency assistance. We have Describe the injury(s) Time Since Injury initiated the following: ______Describe in detail the steps and actions you have taken to assist the victim.

Remain on the line and answer any questions the dispatcher has for you. ♦ STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦ Emergency Action Plan - Reeves Field / Track Location: On the American University main campus, just off the fire access road adjacent to the Sports Center Annex, immediately behind Bender Arena. Emergency Communication: In the event of an emergency activation of EMS must be done through the Department of Public Safety by dialing extension 3636 on any campus phone. During practices and games, the Athletic Training staff will have cell phones to initiate EMS. If Athletic Training staff are not present, the coaches can initiate EMS by using the Campus Emergency Call Box located between the outdoor basketball courts and tennis courts immediately adjacent to the track. Public Safety can also be accessed by personal cell phone at 202-885-3636. Location of Emergency Equipment: Supplies are maintained and stored in the athletic training facility located in Bender Arena (G 16). During competition the emergency equipment will be located at the home bench. For in season practices the staff athletic trainer providing coverage will maintain the emergency equipment on the sideline. For non- traditional practices the Head Coach can check out one of two AEDs from the Athletic Training room for

102 use during practice. Roles of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636)

EMS / Campus Security Script: Please use the following phone script when requesting emergency services: Hello my name is ______. I am a(n) ______. I am calling from the State Your Name State your title i.e.) ATC/Asst. Coach

_Reeves Field / Track located immediately behind Bender Arena_. We have a suspected ______Describe the injury(s) that occurred ______minutes ago and need emergency assistance. We have initiated Time since Injury the following: ______Describe in detail the steps and actions you have taken to assist the victim.

Remain on the line and answer any questions the dispatcher has for you. ♦ STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦ Emergency Action Plan - Wrestling Room / Varsity Weight Room Location: On the first floor of Bender Arena; inside the Jacobs Fitness Center, quickest point of access is the main entrance off of the tunnel shops. Emergency Communication: In the event of an emergency activation of EMS must be done through the Department of Public Safety. Public Safety can be contacted on any campus phone or blue emergency phone by dialing extension 3636. If a campus phone is not available Public Safety can be accessed by personal cell phone at 202-885-3636. Location of Emergency Equipment: A Philips Heart Start AED is located at the Jacobs Fitness Center sign in desk. Additional AEDs and emergency supplies are maintained and stored in the athletic training facility located in Bender Arena (G 16). Roles of First Responders: 1. Immediate care of injured or ill athlete 2. Emergency equipment retrieval 3. If needed, activation of EMS (ext. 3636)

_Wrestling / Varsity Weight room located in the Jacobs Fitness Center_. We have a suspected

______that occurred ______minutest ago and need emergency assistance. We have Describe the injury(s) Time Since Injury

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initiated the following: ______Describe in detail the steps and actions you have taken to assist the victim.

Remain on the line and answer any questions the dispatcher has for you.

♦ STAY ON THE LINE UNTIL THE DISPATCHER ENDS THE CALL BY HANGING UP. ♦ Automated External Defibrillator (AED) Deployment Protocol AED Usage Procedures: AEDs are permitted for use only by personal who are authorized by the American University Sports Medicine Department, who have CPR training and AED training equivalent to that recommended by the American Heart Association. An AED signed out for use during out of season practices will only be given to a fulltime member of the coaching staff. • AED units are only to be used on individuals in cardiac arrest. • The individual must not have a palpable pulse. • The individual must not be spontaneously breathing. • Do not use on children less than eight years of age. The following emergency procedures are a general outline for the use of an AED in any American University Department of Athletics facilities: 1. Determine responsiveness of the victim; if unresponsive direct a person to call American University Public Safety emergency line: 202-885-3636. a. If alone with the victim call Public Safety first then tend to the victim. b. Notify emergency services that an AED is on the scene. 2. Direct a person to get the AED; if alone retrieve the AED yourself after you have called Public Safety. 3. Check ABCs; Airway / Breathing / Circulation 4. If the victim does not have a pulse begin CPR, once the AED arrives place the AED next to the victim's left ear (if possible) and set up according to manufacturer's directions. 5. Ensure a safe environment for AED operation: a. Remove from the victim all jewelry above the waste. b. Remove all metal from the victim. c. Remove clothing from the victim's chest; dry and wipe away any water and excessive moisture from the victim’s chest. d. Shave the victim's chest if necessary. e. Keep all cellular phones/radios at least six (6) feet away from the AED when in use. 6. Allow AED to analyze the heart rhythm and shock if indicated. The AED will deliver up to three (3) shocks in a series, if there is no pulse after the third shock return to CPR for one minute then analyze rhythm again. 7. Do not remove the electrode pads or turn off the AED until instructed to do so by EMS. Special Situations: • Water - victim lying in water / rescuer kneeling in water o Carefully remove victim from contact with water. o Dry victim chest before attaching AED electrodes. o Using AED while in contact with water may cause burns or shock. • Transdermal Medications o Placing and AED electrode atop a medication patch may block delivery of shocks or cause burns to the skin.

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o Remove transdermal medication patches and wipe the skin clean • Implanted Pacemakers or Cardioverter-Defibrillators o Hard lump (usually about ½ the size of a deck of cards and usually accompanied by a small overlying scar) beneath the skin of the upper chest or abdomen. o Placing an AED electrode directly over an implanted medical device may reduce the effectiveness of defibrillation. o Do not place an AED electrode pad directly over an implanted device; o Place an AED electrode pad at least one (1) inch to the side of any implanted device. Children: for children younger than eight (8) years old or less than 55 pounds: Cardiac Sciences AED: you must use the Infant/Child electrodes. Phillips Heart Start: you must use the Infant/Child key located inside the front cover.

Post Usage Procedures: Immediately following the conclusion of an incident the following events should take place: 1. The AED should be turned off unless it is immediately needed for an additional incident. 2. The AED should be immediately delivered to the Head Athletic Trainer. 3. The following individuals should be notified of each AED use: a. Director of Athletics b. Senior Women's Administrator c. Head Athletic Trainer d. Public Safety e. Team Physician 4. All individuals involved in the use of the AED will complete the District of Columbia Facility AED Report Form for Cardiac Arrests; a copy can be obtained from the Head Athletic Trainer. 5. The Head Athletic Trainer will perform a complete inspection of the AED unit as soon as possible after the event and replace any single use supplies. a. The AED will not be returned to service until it has been inspected, the battery level is checked and all singe use supplies have been replaced. 6. All statements to the media concerning the emergency situation and surrounding events will be made by a member of the Communications staff upon approval of the American University General Counsel's Office. 7. At no time is anyone authorized to speak with any media outlet regarding any emergency situation unless the American University General Counsel's Office has authorized and approved the statement.

2019-20 Travel Procedures While it is the goal of the athletic training staff to provide an athletic trainer to accompany all student- athletes for away events, this is not always possible. The following teams will travel to away contests without the services of a Staff Athletic Trainer: In-Season: M/W Swimming & Diving, M/W Cross Country M/W Indoor/Outdoor Track & Field Off-Season (Non-traditional): M/W Soccer, Women’s Lacrosse, Volleyball, Field Hockey and M/W Swimming/Diving In the event that your team is on the road without an accompanying athletic trainer, the Staff Athletic Trainer assigned to your team will perform the following before your team departs: 1. Provide the head coach with a list of the insurance, current medications, known allergies and emergency contact information for each member of the travel squad. 2. Provide to the head coach a medical kit with the necessary supplies. When you return please return the kit to the Athletic Training Room where it will be restocked and kept until your next away event.

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3. Provide the head coach with list of important contact numbers and procedures on how to access the medical services of the host institution. In some cases this will be in the form of a letter sent by the host institution. 4. Discuss with the head coach all current injuries, treatment requirements and any special requests that need to be made of the host institution. 5. Provide the head coach with a treatment request letter listing the student-athlete, their injury(s) and the appropriate treatment. This letter should then be given to the host Athletic Trainer when services are requested. 6. Call ahead and notify the host athletic training staff that the team will be traveling unaccompanied and detail all injuries and treatments that may require attention. 7. Provide the head coach with information and phone numbers for contacting the appropriate Staff Athletic Trainer if a need should arise. A list of Athletic Training Staff team responsibilities for the year will be provided to all Head Coaches and Administrators before the beginning of fall practices. If you have any questions about coverage or services that can be provided please contact the Head Athletic Trainer.

EQUIPMENT OPERATIONS AND SERVICES Athletic Equipment Operations and Services are responsible for overseeing the procurement, inventory, distribution, and return of equipment/apparel as well as the laundry operations for the athletic department and some adjunct groups. The equipment staff strives to improve the student-athlete experience by providing support services to coaches, staff, AU administration and the student-athletes themselves with the goal of helping students to enjoy their time at American University. If you are unsure about equipment or apparel issues speak with the equipment staff for clarity on the subject. American University Varsity Athletics is contracted through Under Armour team sports. This sponsorship comes with strict guidelines that must be followed by coaches, athletes and staff at all times. As outlined in the contract, this is an agreement with AU Athletics and the Under Armour Brand distributed through BSN Sports. As a representative of the Varsity Athletics Programs, you will be expected to adhere to the guidelines of the contract as follows: “AU Athletics shall be held responsible to advise each team (including coaches, athletic staff and players) to use or wear Under Armour products if purchased by the school whenever the school’s athletic teams or coaches are: • Traveling to or playing games • Being filmed by motion picture or video tape • Posing for photographs • Conducting or participating in AU athletic camps, clinics and team practices/workouts • Recruiting • Engaged in athletic activities where such attire is appropriate. AU athletics further agrees that it will prohibit players, coaches or staff from altering the Nike logo in any way.” Apparel and Equipment The apparel and equipment needed to participate and practice varies from sport to sport. Each head coach must determine which sport-specific items to issue to the student-athletes on his or her respective teams. The head coach also must determine which items are reusable the subsequent season and as such need to be returned by the student-athletes after the season. The head coach will provide the Equipment Manager with a list of sport-specific apparel the equipment room is to issue each team member. All issued apparel and equipment is the property of American University Athletic Department.

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Issue and Return of Apparel All equipment and apparel that is issued to a student-athlete will be accounted for by the Equipment Manager. In the event an item is misplaced, lost or stolen, the equipment manager will consult the head coach (or the designate from the coaching staff) to determine the replacement process. Following the completion of the season, each team must return all apparel that the head coach determines to be reusable, as well as all equipment, at a specific time and date designated by the head coach in consultation with the Equipment Manager. Each head coach may determine how his or her team is to return these items (i.e. directly to the equipment room, to the coach at a team meeting, etc.). At the discretion of the head coach, sport-specific apparel may be used for team practice sessions throughout the academic year, including out of season practice and non-championship seasons. If any of your equipment rips, tears, or becomes unusable please DO NOT THROW IT AWAY. Please return it to the equipment staff so it can be exchanged and also so it can be recorded into proper inventory systems and documented accordingly. Each student- athlete is responsible for returning the equipment that was specifically issued to them. Do not leave apparel or equipment unsecured at the equipment room door or at the front desk. ALL EQUIPMENT MUST BE RETURNED DIRECTLY TO EQUIPMENT STAFF. Removal from a Team (Voluntary or Involuntary) Student-athletes who voluntarily leave or are dismissed from a team, or render himself or herself ineligible to remain a member of a team, are required to turn in all items of apparel and equipment immediately upon removal from the team roster (this excludes any items the student-athlete may have purchased personally). Together, the equipment manager and head coach will monitor the situation and apprise the designated athletic department administrator on any further action needed until the outstanding items are returned (i.e., financial hold placed on student account). Retention of Apparel and Equipment at the End of Collegiate Participation The head coach of each team has the discretion to allow those student-athletes who reach the end of their collegiate participation through exhaustion of eligibility to retain sport-specific apparel. Student-athletes may purchase used equipment on the same cost basis as anyone else interested in purchasing used equipment. Bill for Equipment and Apparel Student-athletes who are required to return these items but fail to do so will be billed for their replacement. Due to the discounts received on orders placed in large quantity and by a certain date, the price for replacing individual items increases in this type of case. Therefore, the replacement rate that will be billed is full retail price plus embellishment costs. If equipment or apparel is not returned, a hold will be placed on the student- athlete’s account until the items are returned or paid for in full. The Equipment Manager will determine replacement cost based on current market pricing and the time frame for which the item(s) are needed. Athletic Laundry Procedures Laundry service is a privilege, and treated as such. It is critical in helping maintain cleanliness and in preventing certain types of disease and other medical conditions. Student-athletes must have items used for practice and competition laundered after each use before using them again. Laundry service for teams will be provided during the academic year and will be extended into the summer months (summer laundry policies). Laundering of gear will be provided for items used for practice and competition only, via the use of individually assigned laundry loops. No personal laundry will be permitted on loops. Laundry loops must be placed in the designated blue laundry bins. Only laundry placed in designated blue laundry bins will be laundered; loops left on locker room floor, “near” designated area or loose items not on a laundry loop will not be laundered. Each team is responsible for making sure their designated bin is brought down and picked up from the equipment room. Please make sure bins are placed in designated areas marked (CLEAN) and (DIRTY). Laundry loops are considered equipment and are governed by the same policies. In order to receive a new loop, the old loop must be presented for inspection.

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If a loop breaks, DO NOT THROW IT AWAY. Requests for a new loop, particularly those without an old loop for exchange, will be handled on a case-by-case basis. Please note that laundry bags are no longer an acceptable means of having clothes laundered for student-athletes. Competition items will be issued or packed, and subsequently returned by the student-athlete, in a manner and time frame agreed upon by the head coach and equipment manager. Gameday uniform items are to be placed in the red laundry bins immediately following the game/meet/match or upon return to Bender Arena. Towels Each student-athlete will be provided two department issued towels with his/her name or jersey number upon request. Equipment room will have documentation of towels that are issued to each student-athlete. These are the only towels to be placed in the designated blue laundry bins. Personal towels can be used but they will not be laundered by the equipment room and should not be placed in laundry bins. Personal towels found in laundry bin are subject to confiscation at the equipment department’s discretion. New towels are not provided each academic year. Replacements will be issued for towels that are lost or stolen as a one- time courtesy. No additional towels will be issued after that. It is strongly suggested by the equipment room that towels do not leave the facility. The Athletic Training and Sports Medicine Staff has towels for its own use. These towels are to only be used for athletic training/sports medicine purposes, and they are laundered and cared for separately. DO NOT use athletic training towels outside of their intended purpose, including for showers. Important Phone Numbers – Equipment Room John Ganther, Director of Equipment Operations 202-885-3061 Kevin McKeown, Asst. Equip Manager 202-885-3060

STRENGTH AND CONDITIONING Rules and Expectations • Be punctual. If a training session is scheduled for a specific time, be there on time and ready to go. • American University issued clothing must be worn at all time in the Varsity Weight Room. • Movements utilized in training sometimes require barbells to move quickly and with purpose to positions overhead, creating dangerous situations if an athlete is not focused and attentive during both the instructional and execution phase of the lift. It is expected that all athletes understand the importance of following directions and the technical aspects of these lifts. Fueling Station • All current student-athletes will have access to the fueling station in the fall and spring semesters when classes are in sessions. Supplemental food product is provided to our athletes to maximize their training and practice potential while minimizing the amount of time they go throughout the day without consuming healthy food. • A maximum of five products can be obtained by each student-athlete each week, and they must indicate when they receive the product on the official sign-in form. • All questions regarding the fueling station must be directed to the Strength & Conditioning staff, not the equipment room staff. • There is a zero-tolerance policy regarding abuse of the fueling station. Athletes or teams that are found to be in violation of fueling station policies will have their privileges revoked immediately. Nutritional Seminars • At the beginning of each school year, every team will have access to a performance nutritional seminar conducted by Assistant Strength & Conditioning Coach Philip Reuer.

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• Student-athletes that are interested in one on one meetings with Coach Reuer are encouraged to contact him to arrange nutritional advising sessions • Additional team sessions are available upon request and may cover any performance nutrition areas that interests the team. Important Phone Numbers – Strength and Conditioning Sean Foster, Assistant AD, Strength & Conditioning 202-885-3056 Philip Reuer, Asst. Strength & Conditioning Coach 202-885-3091

VARSITY LETTER AWARDS Varsity letters are awarded to student-athletes after the recommendation by the head coach to the Senior Associate Director of Athletics/Senior Woman Administrator for outstanding service and accomplishment as a member of a varsity athletic team at American University. Membership on a varsity athletic team does not automatically guarantee a varsity letter for a student-athlete. Each head coach sets the standards for earning a varsity letter at the beginning of each academic year. The head coach should share this information with the student-athletes at the beginning of the year to ensure that student-athletes are informed during the process. This standard should be articulated and kept in writing in the Associate Director of Athletics for Compliance office. In addition to the head coach’s standards for earning a varsity letter, all student-athletes in their first year of involvement in American University Athletics must satisfy three additional requirements. Those student-athletes must complete all requirements set out by the Academic Support Program, and the student-athlete must return for the following season. The established awards are as follows: First year letter - Jacket Senior year – Watch and Graduation Stole It is important to note that: Jackets are awarded to student-athletes who meet the sports criteria for earning a letter who complete the entire academic year with the team and return to the team the following year. Awards are presented for lettering in a sport and not simply for participating or attending. Awards are made in recognition of a significant contribution to the team. The Athletic Department watch is presented to those student-athletes who have completed their eligibility and have competed for at least two years at American University. Senior Student-Athlete Award This award is presented to a male and a female student-athlete with no remaining eligibility, who has exhibited outstanding athletic ability, academic achievement, leadership, and sportsmanship. This young woman and man are recognized at the Student-Athlete Banquet at the end of the academic year, and their names are placed on a permanent trophy housed in the department.

RECREATIONAL SPORTS AND FITNESS Intramural Programs Current and former varsity athletes are allowed to compete in Intramural Sports as long as the requirements below are followed. Athletes are advised to check with the Intramural office regarding their eligibility prior to participating in Intramural Sports. The Intramural Sports Coordinator will determine exceptions to participant restrictions.

109 a. Individuals who fall into one of the following categories are restricted in their Intramural participation. 1. current athletic scholarship men and women 2. varsity letter winners from any four-year institution 3. current varsity athletic squad members 4. Semiprofessional or professional athletes The restrictions are defined in the following sections. b. Two-Person Rule: No team may have more than two individuals on its roster who fall into one of the four categories listed above. c. Varsity Letter Winners: Male or female students who have earned a varsity letter from a four-year college or university shall be ineligible to compete in the sport or associate sport in which they lettered until a full year has elapsed from when they materially participated with the team. d. Current Athletic Scholarship Men and Women 1. Current athletic scholarship men or women shall be defined as American University students whose names appear on the official athletic scholarship list at any time during the academic year. 2. For Intramural purposes, all current athletic scholarship men and women shall be ineligible to compete in their specific sport or associate sport. Should a man or woman be removed from athletic scholarship, he or she will remain ineligible in his or her specific sport or associate sport for a complete calendar year. 3. In team sports, other than their specific sport or associate sport, athletic scholarship men and women are limited by the two-person rule. 4. Scholarship men and women must compete in the highest league offered in any sport. e. Former Varsity Athletes 1. Varsity letter winners who have either quit or used up their eligibility at American University shall be ineligible for a period of one calendar year from the time they quit or use up their eligibility in their specific sport or associate sport. a. Should a letter winner remain in school after his or her eligibility has expired, he or she will be limited by the two-person rule. f. Squad Members 1. Squad members are defined as students, who have varsity ability or potential, including students who are ineligible, walk-ons, or red-shirts whose names are submitted by the varsity coach, and/or students who have competed in an intercollegiate contest. 2. Students whose names appear on an official intercollegiate varsity squad list are ineligible to compete in that sport or associate sport. 3. Squad members will be limited by the two person rule. 4. Squad members must participate in the highest level of classification offered in all divisions. Club Sports Current and former varsity athletes are allowed to participate in the club sports program provided they meet any requirements set forth by the club and its national governing body. Athletes are advised to check with the Club Sports office regarding their eligibility prior to participating in Club Sports. The Assistant Director will determine exceptions to participant restrictions.

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American University Department of Athletics and Recreation Verification of Receipt Student-Athlete Handbook 2019 – 2020

I hereby certify that I have read, understood, and will observe the policies and statements contained in the Student-Athlete Handbook, for the entire period of time that I am a student-athlete at American University.

I have had the opportunity to ask questions and receive explanation for any statements that I do not understand.

______Student-Athlete (Signature) Date

______Team

______

Parent/Guardian Signature (if under 18) Date

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