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Friday, December 22, 2017 BOARD OF WATER SUPPLY of the COUNTY OF KAUA‘I REGULAR MEETING Second Floor, Kaua‘i County Department of Water 4398 Pua Loke Street, Līhu‘e, Kaua‘i, Hawai‘i 96766 FRIDAY, DECEMBER 22, 2017 10:00 a.m. Or soon thereafter A. CALL TO ORDER B. ROLL CALL C. ACCEPTANCE OF AGENDA D. MEETING MINUTES Review and approval of: Regular Board Meeting – November 22, 2017 Special Board Meeting – December 4, 2017 Review and approval of: Executive Session – November 22, 2017 Executive Session – December 4, 2017 Executive Session – December 8, 2017 E. CORRESPONDENCE/ANNOUNCEMENTS 1. Committee Appointments by 2018 Incoming Chair Beth Tokioka for Rules Committee, Finance Committee, Audit Committee, Committee of the Whole 2. Correspondence from Accuity LLP, Honolulu, Hawai'i received November 20, 2017, regarding the Department of Water County of Kaua'i Financial Statements June 30, 2017 and 2016 F. BOARD COMMITTEE REPORTS G. OLD BUSINESS 1. Manager’s Report No. 18-67 (Update) - Discussion and Possible Action on the 5th Amendment for Contract No. 440, Job No. 02-06 WP2020 #WKK-15, Kilauea, Kaua‘i, Hawai'i, 1.0 Million Gallon Storage Tank and Connecting Pipeline with Kodani & Associates Engineer, LLC for the additional design funding of $25,260.00 Page 1 of 5 NOTE: If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, please contact Edie at 245-5406 or email: [email protected] at least seven (7) calendar days before the meeting. Page 1 BOARD OF WATER SUPPLY REGULAR MEETING December 22, 2017 H. CONSENT CALENDAR 1. Manager’s Report No. 18-83- Discussion and Possible Action to approve the First Amendment to the Right of Entry from McBryde Sugar Company LLC that will allow the Department of Water to locate a booster pump and water line on TMK: (4) 2-1-001:003, for WP2020 Project No. HE-1 (Water System Reorganization) ‘Ele‘ele, Kaua‘i, Hawai‘i 2. Manager’s Report No. 18-84 - Discussion and Possible Action to approve multiple Right of Entry agreements with private owners that will allow the Department of Water to relocate and/or reconnect water meters for Job No. 15-07 WP2020 Project No. HE-10 (Reorganize Water System: Hanapēpē Road 6-Inch Main Replacement) Hanapēpē, Kaua‘i, Hawai‘i for the following TMKs: (4) 1-9-04:019, (4) 1-9-05:005, (4) 1-9-04:012, (4) 1-8-08:055, (4) 1-8-08:057, (4) 1-9-05:004, (4) 1-8-08:058, (4) 1-8-08:059, (4) 1-8-08:060, (4) 1-9- 04:018, (4) 1-9-04:016, (4) 1-9-04:027, (4) 1-9-05:006, (4) 1-9-04:015, (4) 1-9-11:006, (4) 1-9-04:025 and (4) 1-8-08:054 I. NEW BUSINESS 1. Manager’s Report No. 18-85 - Discussion and Possible Action to Begin the Procurement Solicitation for the Assessment and Valuation of Alexander & Baldwin’s Brydeswood Well in the amount of $100,000.00 2. Manager’s Report No. 18-86 – Discussion and Possible Discussion and Possible Action for Job No. 12-4, Water Plan 2020 #HE-14, Hanapepe-Eleele Booster Pump Replacements for additional construction funding in the amount of $567,000.00 3. Manager’s Report No. 18-87 – Discussion and Possible Action on “Revised Memorandum of Understanding (Kulana Water Tank Lot)”, TMK: 4-4-003:089 (Lot 8), TMK: 3-3-003:046, Līhu'e, Kaua'i 4. Discussion and Possible Action on the Appointment of, or Execution of an 89-day Contract for, an Interim Manager and Chief Engineer 5. Discussion and Possible Action on Creating a Permitted Interaction Group for the Recruitment and Recommendation of a Manager and Chief Engineer 6. Manager’s Report No. 18-88 – Discussion and Possible Action on the Department’s Recommendation of the Application of HAR § 11-200-8. Exempt Classes of Action, Specifically, Exemption Class #2, Item 3 and Exemption Class 3, Item 8 For Job No. 16-02, Water Plan 2020 No. PLH-35b, Kapaia Cane Haul Road 18” Main, Līhu'e, Kaua'i, Hawai'i J. STAFF REPORTS MONTHLY 1. Discussion and Receipt of the Kaua‘i County Water Department’s Statement of Revenues and Expenditures a. November Monthly Summary Budget b. Information Technology - Audit Findings Update Page 2 of 5 NOTE: If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, please contact Edie at 245-5406 or email [email protected] at least seven (7) calendars days before the meeting. Page 2 BOARD OF WATER SUPPLY REGULAR MEETING December 22, 2017 J. STAFF REPORTS (cont’d) 2. Discussion and Receipt of the Report by the Public Relations Specialist on Public Relations Activities 3. Discussion and Receipt of the Chief of Operation’s Summary Report on Operational Activities 4. Discussion and Receipt of the Manager and Chief Engineer’s Monthly Update Regarding Activities of Note of the DOW a. Report of the BAB pay down as of November 2017 K. EXECUTIVE SESSION Pursuant to H.R.S. §92-7(a), the Board may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a). 1. Pursuant to Hawai‘i Revised Statutes § 92-4 and § 92-5(a)(4) and (8), the purpose of this Executive Session is for the Board to deliberate or make a decision upon a matter that requires the consideration of information that must be kept confidential pursuant to a state or federal law, or a court order; and to consult with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities as they may relate to this agenda item: a. Manager’s Report No. 18-67 (Update) - Discussion and Possible Action on the 5th Amendment for Contract No. 440, Job No. 02-06 WP2020 #WKK-15, Kilauea, Kaua‘i, Hawai'i, 1.0 Million Gallon Storage Tank and Connecting Pipeline with Kodani & Associates Engineer, LLC for the additional design funding of $25,260.00 2. Pursuant to Hawai‘i Revised Statutes § 92-4 and § 92-5(a)(2) and (4), the purpose of this Executive Session is for the Board to consider the hiring, evaluation, dismissal, or discipline of the Manager and Chief Engineer or of charges brought against the officer or employee, where consideration of matters affecting privacy will be involved; provided that if the individual concerned requests an open meeting, an open meeting shall be held and to consult with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities as they may relate to this agenda item. a. Discussion and Possible Action on the Appointment of, or Execution of an 89-day Contract for, an Interim Manager and Chief Engineer Page 3 of 5 NOTE: If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, please contact Edie at 245-5406 or email [email protected] at least seven (7) calendars days before the meeting. Page 3 BOARD OF WATER SUPPLY REGULAR MEETING December 22, 2017 K. EXECUTIVE SESSION (cont’d) 3. Pursuant to Hawai`i Revised Statutes §92-4 and §92-5 (a)(4), the purpose of this Executive Session is for the Board to consult with the Board’s attorney on questions and issues pertaining to the Board’s powers, duties, privileges, immunities, and liabilities as they may relate to contractual agreements concerning the Waiahi Surface Water Treatment Plant, the potential construction of the Kapaia Cane Haul Road 18 inch Main project, and required disclosures, including but not limited to those required under Chapters 6E, 171, and 343, Hawaii Revised Statutes and Ka Paakai o Ka Aina v. Land Use Commission, 94 Haw. 31 (2000) as relates to those projects. a. Manager’s Report No. 18-88 – Discussion and Possible Action on the Department’s Recommendation of the Application of HAR § 11-200-8. Exempt Classes of Action, Specifically, Exemption Class #2, Item 3 and Exemption Class 3, Item 8 For Job No. 16- 02, Water Plan 2020 No. PLH-35b, Kapaia Cane Haul Road 18” Main, Līhu'e, Kaua'i, Hawai'i L. TOPICS FOR NEXT WATER BOARD MEETING (January 2018) M. TOPICS FOR FUTURE WATER BOARD MEETINGS 1. Discussion and Possible Action on Proposed Board Policy for Delegating Routine Actions from the Water Board to the Department of Water’s Manager and Chief Engineer regarding Right of Entry 2. Workshop presentation regarding the Long Range Plan of the Department of Water’s former Administration Building 3. Discussion and Possible Action on Utility Agreement No. 2257 between the State of Hawai‘i Department of Transportation and the Board of Water Supply, County of Kaua‘i for the upcoming Hanapēpē River Bridge, Kaumuali‘i Highway, Route 50, HI STP SR50 (1) Project, Hanapēpē, Kaua‘i Hawai‘i Water System Improvements 4. Discussion and Possible Action on the Department of Water’s Standard Operations Procedures as it relates to the Board of Water’s Rules and Regulation 5. Department of Water Employees of the Year Resolution 6. Draft Budget for Fiscal Year 2016-2017 (March 2017) a. Fiscal Year 2017 - 2018 – Draft Operating Budget b. Fiscal Year 2017 - 2018 – Draft Capital Outlay Budget N. UPCOMING EVENTS 1. AWWA, HWWA, HWEA Joint Conference, Honolulu, HI (February 6 – 8, 2018) 2.
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