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Capital Monitoring to 31 December 2007

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Capital Monitoring to 31 December 2007 13(B) - 1 Item No. 13(B) Capital Monitoring to 31 December 2007 To: Cabinet 28 February 2008 Main Portfolio Area: Corporate Services Author of report: Sean Clark, Head of Financial and Property Services Classification: Non-Exempt Ward: All ______________________________________________________________________________ Executive Summary The 2007/08 projected outturn for capital expenditure, as forecast at 31 December, is £11.249 million. The actual expenditure to date was £7.412 million. The 2007/08 projected outturn for capital income, as forecast at 31 December 2007, was £5.039 million. The actual income to date was £0.608 million. Members will note that there has been considerable slippage in the programme for a number of reasons and these are detailed in paragraphs 14-16 and appendix 1 (080228/CAB0011). The actions outlined in appendix 1 are required if the Council is to deliver its programme into the future. ______________________________________________________________________________ Corporate Priorities The report supports the priority of “Ensuring that we are well managed, proactive and deliver value for money services”. ______________________________________________________________________________ Report Status For information. ______________________________________________________________________________ Route to Implementation/Timetable: Not relevant ______________________________________________________________________________ 13(B) - 2 Report of the Head of Financial and Property Services cont Background/Introduction 1. The capital programme for the period 2007/08 to 2009/10 was approved by Cabinet on 8 February 2007 as part of the ‘2007/08 – 200910 Budget’ report. Details of the budget are given in Table A below. Table A 2007/08 2008/09 2009/10 Estimate Estimate Estimate £’millions £’millions £’millions Capital Expenditure (net grants) 11.548 3.016 3.545 Capital Income 2.600 3.000 3.000 2. Since the budget was set, the figures have now been updated for the year end position. The report to Cabinet on 2 August 2007 'Capital Monitoring Position for the Year Ended 31 March 2007' gave the capital expenditure and income positions outturn figures. The report includes a list of those capital schemes that were not actually completed in 2006/07 and have now been deferred to 2007/08 and those schemes that actually spent more in 2006/07 than was originally forecast, so the remaining budget in 2007/08 is now less than expected. Capital Expenditure 3. Table B below includes those deferred budgets referred to in paragraph 2 above for the current year. The Original budget has been revised from £11.548 million to £14.988m, an additional £3.440m. The table shows by asset type, details of the original budget, the forecast for the year (at quarter three) and actual expenditure to-date for the period ending 31 December 2007. Table B 2007/08 2007/08 2007/08 2007/08 2007/08 2007/08 Apr Dec Jun Sep Dec Apr-Dec Original Revised Projected Projected Projected Actual Budget Budget Outturn Outturn Outturn Exp For year For year For year For year For year To Date £’millions £’millions £’millions £’millions £’millions £’millions Fixed Assets 8.944 11.978 11.909 9.790 9.352 6.656 Planned Maintenance 1.547 1.780 1.806 1.084 0.963 0.354 Renovation Grants (net) 0.660 0.702 0.702 0.702 0.604 0.299 Other Grants 0.397 0.528 0.528 0.444 0.330 0.103 Total 11.548 14.988 14.945 12.020 11.249 7.412 4. The budget has now been revised to include: • a £3 million additional budget was approved by Cabinet on 10 May and Full Council on 23 May 2007 (070510/CAB006), to acquire a property for the Gateway concept. No other additional allocations have been approved this year; • a £604,000 contribution towards the £5 million Museum Redevelopment project. An initial Heritage Lottery Fund bid was unsuccessful but a revised bid is being considered and guidance is required from Members; and • a £150,000 Big Lottery fund capital grant for children’s play schemes at Rusthall, Pembury and Langton Green recreation grounds. This will be spent in 2008/09. 13(B) - 3 Report of the Head of Financial and Property Services cont 5. The December forecast is £11.249m, £771,000 less than the forecast at quarter two (Cabinet 15 November 2007). Paragraph 8 details those schemes that have now been deferred from 2007/08 to 2008/09+. An additional £98,000 has been received from the government as subsidy towards disabled facility grants. 6. Appendix 1 gives a full reconciliation and explanation of the movement between the revised estimate of £14.988m and the projected outturn at quarter three of £11.249m. The appendix shows which schemes were deferred from 2006/07 to the 2007/08 programme and which schemes have now been deferred to 2008/09. The appendix also gives the progress to-date, recommends future action for certain schemes and shows the different resources that will be required to fund the programme, both from internal and external funding. 7. Schemes identified in the quarter two report as being deferred from 2007/08 to 2008/09+ include: Fixed Assets • £590,000 Museum Redevelopment Project • £300,000 Goudhurst Play Pitches • £208,000 Play Pitch Improvements - at five recreation grounds • £200,000 Transport Strategy • £180,000 Restructure of Property Portfolio • £178,000 Town Hall Reception Area • £174,000 Various ICT projects • £115,000 Parks Paths – Grosvenor/Hilbert • £110,000 Cinderhill Gypsy Site Improvements • £105,000 Parks Paths Improvements • £104,000 Colebrook Recreation Ground Parking • £102,000 Financial Management IT System (FMS) • £78,000 Play Areas – Hawkenbury and Southview Road, High Brooms • £70,000 Rusthall Play Area • £44,000 Conservation Area Enhancements Planned Maintenance • £389,000 Public Conveniences (x7) • £190,000 Cinderhill Gypsy Site Improvements (to be vired to the amount shown above) • £80,000 Hawkenbury Recreation Ground • £43,000 9/10 Calverley Terrace Grants • £50,000 Play Areas for Parish/Town Council & Voluntary Organisations 8. Further schemes now being deferred to 2008/09+ include: Fixed Assets • £300,000 Gateway, 8 Grosvenor Road Expected to be open from October 2008 • £74,000 CCTV Knights Park Area • £65,000 Transport Strategy 13(B) - 4 Report of the Head of Financial and Property Services cont Planned Maintenance • £50,000 Putlands Sports Centre • £36,000 St Johns Recreation Ground • £31,000 Dunorlan Park Café • £25,000 Crematorium Chapel • £8,000 Camden Centre • £4,000 Hilbert Changing Rooms Grants • £114,000 Community Investment Fund 9. Total net expenditure as at 31 December was £7.412 million. This figure is net of £561,000 in grant funding already received, but where further expenditure will arise in the remainder of the year. The main items of expenditure to-date include: Fixed Assets • £3,344,000 North Farm Depot • £2,501,000 Gateway • £396,000 TN2 Community Centre, Sherwood • £170,000 St Johns Recreation Ground Play Area • £112,000 Parks Paths - The Nevill Ground • £75,000 IEG Strategy 2007-20111 Planned Maintenance • £83,000 Town Hall • £68,000 Tunbridge Wells Sports Centre Grants • £200,000 Disabled Facility Grants (net) • £99,000 Home Improvement/Empty Property Grants • £59,000 Community Investment Fund (see para 11) 10. The large schemes in the 2007/08 programme, where expenditure is expected to occur in the remainder of the year are: Fixed Assets • £1,109 North farm Depot Construction • £440,000 IT (IEG, ADS and PAI) • £384,000 Financial Management System • £199,000 Gateway • £118,000 Conservation Area Enhancements (Goudhurst, Benenden, Iden Green) • £106,000 Parks Paths Improvements (Grove,Nevill,St Johns Rec) • £50,000 Replacement Recycling Vehicle • £48,000 Assembly Hall Box Office IT System • £46,000 Recycling Sites Refurbishment • £37,000 Musuem & Art Gallery Planned Maintenance • £192,000 St Johns Sports Centre • £94,000 Town Hall • £87,000 Crematorium Cremators • £37,000 Showfields 13(B) - 5 Report of the Head of Financial and Property Services cont Grants • £260,000 Disabled Facility Grants (net) • £143,000 Home Improvement/Empty Property Grants • £136,000 Community Investment Fund • £71,000 Heritage Grants 11. The Community Investment Fund totals £314,000 and is an amalgam of previous grants budgets to allow a prioritisation of awards against the total fund available. These criteria will be developed alongside the review of grant processes. To date £64,000 has been spent and a further £76,000 committed, a total of £140,000. £114,000 of the budget has now been deferred for use in 2008/09. Paid • £42,339 Langton Green Village Hall • £9,796 Linden Park Cricket Club – new pavilion • £5,000 Pembury Athletic Youth Football Club – new pavilion • £4,000 Cranbrook Parish Council – Disabled Access Grant • £1,368 Sissinghurst Village Hall (St Georges Institute) – Disabled Access Grant • £1,292 Tunbridge Wells Commons Conservators – All Ability Paths Committed • £30,204 Linden Park Cricket Club – new pavilion • £25,000 Pembury Bowls Club – new clubhouse • £11,000 Artificial Pitch at Mascalls School • £7,661 Langton Green Village Hall • £2,632 Sissinghurst Village Hall (St Georges Institute) – Disabled Access Grant Capital Income 12. The forecast for the year, as at December 2007, is £5.039m, an additional £2.214m on the original estimate and £224,000 on the quarter two forecast. The increase is mainly to the £3.479m receipt from the sale of the Medway Depot site being deferred from 2006/07. However some receipts expected in 2007/08 have now been deferred to 2008/09. Table C gives a breakdown of the budget and actual receipts to-date. Table C 2007/08 2007/08 2007/08 2007/08 2007/08 Apr Jun Sep Dec Apr-Dec Original Approved Projected Projected Actual Budget Budget Outturn Outturn Income For For year For year For year To date year £’millions £’millions £’millions £’millions £’million s Sale of Land & Property 2.600 6.079 4.468 4.526 0.104 Mortgage Repayments 0.025 0.025 0.025 0.025 0.019 DIYSO – Moat Housing 0.000 0.000 0.089 0.089 0.089 Renovation Grant Repayments 0.000 0.001 0.004 0.007 0.004 Total 2.625 6.105 4.586 4.647 0.216 Planning Contributions 0.200 0.200 0.229 0.392 0.392 Total 2.825 6.305 4.815 5.039 0.608 13(B) - 6 Report of the Head of Financial and Property Services cont 13.
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