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Special Meeting Agenda AGENDA Special Meeting 10:00 AM - Friday, March 20th, 2020 Council Chambers Page 1. CALL TO ORDER Mayor Coyne calls the Special meeting of Council to order. 2. ADOPTION OF AGENDA 2.1 March 20th, 2020 Special meeting of Council Recommendation: THAT Council adopt the March 20th, 2020 Special Meeting of Council Agenda. 3. ADOPTION OF MINUTES-NONE 4. PETITIONS AND DELEGATIONS-NONE 5. UNFINISHED BUSINESS-NONE 6. STAFF REPORTS 6.1 Subdivision and Development Servicing Standards Bylaw 3 - 23 Recommendation: THAT Council approves the planning and consulting services of True Consulting to prepare a Subdivision and Development Servicing Standards Bylaw in the amount of $26,000.00 plus taxes. Report- Proposal Subdivision Bylaw Princeton-Subd Dev Serv Stds-Proposal-2020 03 12 7. COUNCIL REPORTS-NONE 8. CORRESPONDENCE RECEIVE AND FILE-NONE 9. CORRESPONDENCE ACTION REQUESTED-NONE 10. BYLAWS AND RESOLUTIONS 10.1 2020 Fees and Charges Bylaw 25 - 45 Recommendation: THAT Town of Princeton Fees and Charges Bylaw No. 979, 2020 be adopted. 2020 Fees and Charges Bylaw Report - Adoption 2020 Fees and Charges Bylaw 11. NEW BUSINESS-NONE Page 1 of 45 Special Agenda March 20th, 2020 12. AGENDA CONCLUSION 12.1 Motion to Close Recommendation: THAT the meeting be closed to the public for the purposes of considering the following: • the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and • negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. FOLLOWING THE ABOVE MOTION FROM COUNCIL THE MEETING WILL BE CLOSED TO THE PUBLIC 13. AGENDA ADJOURNMENT 13.1 March 20th, 2020 Special Meeting of Council Recommendation: th THAT the March 20 , 2020 Special meeting of Council be adjourned. Page 2 of 45 AGENDA ITEM #6.1 TOWN OF PRINCETON REPORT TO: Mayor and Council FOR: Special Meeting PRESENTED: March 20th, 2020 FILE: FROM: Lyle Thomas SUBJECT: Subdivision and Development Servicing Standards Bylaw Recommendation: THAT Council approves the planning and consulting services of True Consulting to prepare a Subdivision and Development Servicing Standards Bylaw in the amount of $26,000.00 plus taxes. 1. Purpose: To receive Council’s approval to proceed with a new Subdivision and Development Servicing Standards Bylaw. 2. Time Critical: Staff identified this as an important project; the Town of Princeton’s Subdivision and Development Serving Bylaw No. 649 was adopted in December of 1994. 3. Background: Public works Staff and True Consulting began to develop a new Water Regulations Bylaw and had some concerns in regard to the current Subdivision Bylaw infrastructure regulations. Most of the standard drawings for infrastructure are not applicable to the Town of Princeton. Attached is a proposal from True Consulting in the amount of $26,000 plus taxes. The proposal outlines the background, work program, schedule and the budget. The schedule includes a Council presentation. Our building, planning and development departments are seeing an increase in subdivisions and staff strongly recommend a new subdivision bylaw to replace the 25 year old bylaw currently being used. Subdivision and Development Servicing Standards Bylaw Page 3 of 45 AGENDA ITEM #6.1 Proposal - Subdivision and Development Servicing Standards and Bylaw Page 2 4. Financial The Director of Finance was consulted and confirmed that there is available funds in the 2020 budget. 5. Alternatives to Staff Recommendation: Recommendation: THAT Council approves the planning and consulting services of True Consulting to prepare a Subdivision and Development Servicing Standards Bylaw in the amount of $26,000.00 plus taxes. Alternative 1: Another course of action deemed appropriate by council. Lyle Thomas Chief Administrative Officer Attachments: Proposal from True Consulting Subdivision and Development Servicing Standards Bylaw Page 4 of 45 AGENDA ITEM #6.1 March 12, 2020 Proposal Town of Princeton 151 Vermillion Avenue Princeton, BC V0X 1W0 Attention: Carrie Kassa, Deputy Corporate Officer Dear Madam: RE: Subdivision and Development Servicing Standards and Bylaw In response to your email of March 10, 2020, this letter presents a consulting services proposal to “re-write” the Town’s Subdivision and Development Servicing Bylaw. Previously, the undersigned has discussed updating and revising the Town’s Subdivision and Development Servicing Bylaw No. 649, December 1994 with various Town staff. The work program components of this proposal reflect those discussions and are presented following. 1.0 Background and Work Program Subdivision and Development Servicing bylaws typically comprise four major components: . The bylaw which describes procedures, levels of service, etc. Design standards for each infrastructure category, i.e. roads, water, sanitary sewer, etc. Standard drawings applicable to each infrastructure category. Agreement standards including statutory right of ways, performance agreement, maintenance security, etc. All of the above are currently contained in the Town’s bylaw with the result that any change including a revision to a standard drawing or an update of acceptable water or sewer materials requires an amendment bylaw approved by council. As briefly discussed with Town staff, we would propose to use the format of the Town of Oliver Subdivision and Development Servicing bylaw as a template. The Oliver Subdivision and Development Servicing bylaw is relatively short and describes procedures and servicing requirements. Servicing details including standard drawings are contained in a separate “Standards Manual”. In this manner, changes to service requirements and/or revisions to acceptable materials or a standard drawing can be undertaken by staff without the requirement for consideration and approval by council. Subdivision and Development Servicing Standards Bylaw Page 5 of 45 AGENDA ITEM #6.1 Town of Princeton - 2 of 4- Proposal Attn: Carrie Kassa, Deputy Corporate Officer The existing Bylaw No. 649 has been briefly reviewed and some aspects that warrant consideration as part of the update process are: . There is far too much detail in each of the infrastructure design criteria sections. Significant amounts of text describe construction procedures. Typically, a Subdivision and Development Servicing manual specifies design criteria and the requirements for the “finished product”. Construction procedures should not be included in the manual. Delete all design and construction criteria applicable to infrastructure that will not be required to be constructed by a developer associated with a subdivision. Examples include sewage lift stations, booster stations, and reservoirs. Typically, these facilities would be designed and constructed by the municipality to the account of the developer or completed under a Development Cost Charge bylaw. Simplify all design and construction criteria applicable to electrical and communication s wiring and gas distribution systems (Schedule H). These types of systems are typically designed to the standards of utility companies (i.e. Telus, BC Hydro, FortisBC, etc.) The design standards shown in this schedule would not be considered applicable by these utilities. Delete all standard drawings for infrastructure not applicable to the Town. Examples are arterial highways, Manhole Details for Sewers 1050 dia. (42 inch) and over, Manhole Drop Structures (400mm dia. max). Update standard drawings to reflect current accepted standards and prepare new standards as required. Drawings that warrant review and update include typical water and sewer services and the rainfall intensity duration curve. The Town may wish to add standards, for example, for water meters and decorative lighting. The standard documents (Schedules I-M) would be reviewed and updated. Updates would reference current enabling legislation and current accepted practice. Using the Town of Oliver Development and Servicing bylaw as a template, our work program would include: . Meeting with Town administrative staff to review the present bylaw and amendments. The objective will be an understanding of shortcomings of the bylaw. We would also like to discuss levels of service requirements and the applicable areas. Meeting with Town Public Works staff to discuss the standards in Bylaw No. 649 and obtain input on what aspects of the infrastructure warrant revision. To assist in the review, we would have standard drawings from other municipalities, i.e. Oliver, Osoyoos, Clearwater for discussion purposes. Preparation of the Design and Subdivision standards as four separate components, listed as follows: Subdivision and Development Servicing Standards Bylaw Page 6 of 45 AGENDA ITEM #6.1 Town of Princeton - 3 of 4- Proposal Attn: Carrie Kassa, Deputy Corporate Officer • bylaws and appurtenant schedules • design standards for each infrastructure category • standard drawings • agreement templates for statutory rights of way, performance, etc. It has been our experience that the standard drawings preparation through to completion will require at least two format “page by page” review with the Town’s Public Works staff. From an administrative perspective, it is also anticipated that a minimum of two formal reviews of the bylaw, level of service mapping and appurtenant schedules will be required.
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