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Indian Ordnance Factories Ammunition Factory Khadki, Pune-411003 (India) Government of India,Ministry of Defence

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Indian Ordnance Factories Ammunition Factory Khadki, Pune-411003 (India) Government of India,Ministry of Defence INDIAN ORDNANCE FACTORIES AMMUNITION FACTORY KHADKI, PUNE-411003 (INDIA) GOVERNMENT OF INDIA,MINISTRY OF DEFENCE TENDER ENQUIRY Invitation of Bids for Supply of : HIRING OF CONSULTANCY SERVICES -GST Tender Enquiry No : 20200292 dtd 04/12/2020 Tender Opening Date : 28/12/2020 at 14:30 TENDER TYPE : OTE BIDDING TYPE : TWO MODE OF TENDER : Manual Bids will be evaluated on basis of Pre-Qualification criteria attached to the tender as Appendix - A 1. Bids in E-Procurement system are invited for supply of items listed in Part II of this Tender. Please note that applicants should submit their technical bid & price bid through e-portal https://ofbeproc.gov.in only. Bidders may note that this tender is to be submitted under Two Bid System i.e. Technical Bid and Price Bid in E-Procurement system only 2. The address and contact numbers for sending Bids or seeking clarifications regarding this TE are given below a. Bids/queries to be addressed to : The Sr. General Manager b. Postal address for sending the Bids: Ammunition Factory Khadki, Ministry of Defence, Pune, Maharashtra (India) Pin - 411003 c. Name/designation of the contact personnel : R.K.YADAV : DY.GENERAL MANAGER d. Telephone numbers of the contact personnel: +9120 - 25922504/2511 e. e-mail ids of contact personnel: [email protected] f. Fax number : +9120 - 25813205 g. GST No. (AFK) : 27AAALA0028Q1Z6 3. This TE is divided into five Parts as follows: a. PART I - Contains General Information and Instructions for the Bidders about the TE such as the time, place of submission and opening of tenders, Validity period of tenders, etc. b. PART II - Contains essential details of the items/services required, such as the Schedule of Requirements (SOR), Technical Specifications, Delivery Period, Mode of Delivery and Consignee details. c. PART III - Contains Standard Conditions of TE, which will form part of the Contract with the successful Bidder. d. PART IV - Contains Special Conditions applicable to this TE and which will also form part of the contract with the successful Bidder. e. PART V - Contains Evaluation Criteria and Format for Price Bids. f. Bidders should submit compliance statement enclosed as PART VI of TE, duly filled, signed and stamped. 4. This TE is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the TE, should it become necessary at any stage. 5. Copies of respective specifications/drawings can be obtained from CQA (A), Khadki or AFK, Pune on payment of hiring charges, if required for above item. R.K.YADAV DY.GENERAL MANAGER FOR SR.GENERAL MANAGER/AFK FOR AND ON BEHALF OF THE PRESEIDENT OF INDIA STANDARD TENDER ENQUIRY FOR PROCUREMENT OF STORES 1. The Tender Enquiry (TE)/RFP is issued without any financial commitment. The Buyer reserves the right to amend or modify any part of the TE at any stage. Such amendments/ modifications to the TE, if any, shall be duly notified similarly as the TE. Buyer reserves the right to withdraw the TE at any stage, should it so become necessary. 2. Effective Date of the Contract: Unless the consequent Contract specifically defines a different effective date-of-the-contract, the effective date-of- the-contract shall be the date on which the Parties to the Contract have affixed their respective signatures on the Contract or the date of Supply Order. The Contract shall come into effect on the effective date and remain valid until the completion of the obligations of the Parties under the Contract. The deliveries, supplies and performance of the services under the Contract shall commence from the effective date-of-the-contract. 3. The TE is divided into the following five Parts: a) Part I - Contains general information and instructions for the Bidders about the TE such as the date, time, place of submission and opening of tenders, validity period of Tenders, etc. b) Part II - Contains essential details of the stores/ items/ services required, such as the Schedule of Requirements, Technical Specifications, Delivery Period, Mode of Delivery and Consignee details, which will form part of the consequent Contract with the successful Bidder. c) Part III - Contains standard conditions of TE, which will form part of the consequent Contract with the successful Bidder. d) Part IV - Contains special conditions applicable to this TE and which will also form part of the consequent Contract with the successful Bidder. e) Part V - Contains evaluation criteria and format for price bids. 4. All procurements valuing above the specified threshold limit (presently Rs. 2 lakhs & above) is normally procured through e-procurement. However, in certain situations, the Buyer may consider it necessary to resort to the conventional manual system even if the procurement is above the specified threshold limit with the approval of competent authority as per OFBPM 2018. Procurements below the specified threshold limit may be through the conventional manual system. The web address of the e-procurement portal is https://www.ofbeproc.gov.in. 5. Prospective Suppliers are supposed to enroll themselves through the e-procurement portal. The system is accessible through the internet by (i) Digital Signature Certificates (ii) user login ID & password. Tender Management activities through the e-procurement system includes: a) Online enrolment by vendors b) Publication of Tenders and amendments/ modifications, if any, thereafter c) Bid submission by the Bidders d) Seeking and publication of clarifications, including clarifications resulting out of prebid meeting, if scheduled e) Opening of bids (both technical and commercial bids) f) Technical evaluations of the Bids and automatic generation of Comparative Statement of Technical Bids g) Commercial evaluations of the technically qualified Bids and automatic generation of Comparative Statement of Commercial Bids 6. The e-procurement portal has a centralized Help Desk facility with toll free number, online customer complaint facilities and full-fledged operational manuals. The portal also contains the manual for e- procurement as well as the OFBPM 2018. These operational & procedure manuals provide requisite information on using the portal as well as an insight into the procurement procedure followed by the Ordnance Factory Organization. 7. Tender fees shall not be applicable for tenders processed through e-procurement. However, in procurements made through the conventional manual system a nominal Tender fee is applicable in advertised (Open/ Global)tenders. Micro and Small Enterprises (MSEs) having UAM number (to be submitted by MSEs) as defined in MSE Procurement Policy issued by Department of MSME are exempted for tender fee. The requisite Tender fees in the prescribed form needs to be submitted either along with the application for Tender documents or along with the Bid. Non submission of requisite Tender fee in the prescribed form may result in rejection of the Bid. There is no provision for providing Tender fees subsequent to the Tender opening. In cases where the drawings, specifications, etc., are priced, the same shall be so stated in the TE, which is applicable for both systems of procurement. 8. The usage of the term 'Bid' in the TE, unless repugnant to the context, refers to the Bids (including the documents, financial instruments, etc., required to be submitted) in the eprocurement as well as the conventional manual system. 9. The usage of the term 'Seller' in the TE, unless repugnant to the context, refers to the successful Bidder (s) in the TE on whom the consequent Supply Order/ Contract has been placed. 10. The usage of the term 'Contract' in the TE, unless repugnant to the context, refers to the consequent Supply Order/ Contract. 11. All dates and times specified in this TE are in date/month/year and 24 Hrs formats, respectively. PART I - GENERAL INFORMATION AND INSTRUCTION FOR BIDDERS Part I of the Tender Enquiry (TE) contains general information and instructions about the TE such as the date, time, place of submission and opening of tenders, validity period of tenders, etc. 1.1. The Sr. General Manager, Ammunition Factory Khadki, Pune (the Buyer), through this TE No. 20200292dated 04/12/2020issued as OTE invites Bids, on TWO Bid basis, from all eligible Bidders for supply of HIRING OF CONSULTANCY SERVICES -GST AS PER ANNEXURE. 1.2. The pre-qualification/ eligibility criteria, if any has been prescribed by the Buyer, shall be indicated under this paragraph as sub-paragraphs (a), (b), ... (n), if none has been indicated under this paragraph, the TE shall be open to any bidder desirous of participating in the tender. a) ___________________________________ b) ___________________________________, etc. 1.3. Bidders shall be solely responsible for ensuring timely submission of their sealed Bids (and their related final instruments & documents) by the specified date & time, and in the manner prescribed in the TE. If due to any exigency, the due date for Tender opening is declared as a closed holiday, the Tender opening will be held on the next working day at the same time or on any other day/time, as intimated by the Buyer. Should it so become necessary for the Buyer to extend the Tender opening date, such extended date shall be duly intimated/ notified. In e-Procurement, the tenders shall be opened online. 1.4. In the e-procurement system of procurement various procurement activities mentioned in paragraph 5 above are performed online. In conventional manual system, the relevant details to facilitate submission of Bids are given below: a) The last date and time for Bid submission is 28/12/2020 at 1400 Hrs. b) Bids & queries to be addressed to: The Sr. General Manager, Ammunition Factory Khadki, Pune. c) Postal address for sending the Bids: Ammunition Factory Khadki, Pune - 411003. d) Location of the Tender Box is Account Gate of Ammunition Factory Khadki, Pune marked as Tender Box.
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