5.3.3. Sports and Cultural Activities/Competitions Organized
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Agnel Charities’ Fr. C. Rodrigues Institute of Technology, Vashi, Navi Mumbai. 5.3.3. sports and cultural activities/competitions organized (Name of Events:FACES & Ƞmax) Agnel Charities’ Fr. C. Rodrigues Institute of Technology, Vashi, Navi Mumbai. Academic Year 2018 - 2019 Agnel Charities’ Fr. C. Rodrigues Institute of Technology, Vashi, Navi Mumbai. FACES 2018 GENERAL REPORT Fr. Conceicao Rodrigues Institute of Technology Vashi. Agnel Charities’ Fr. C. Rodrigues Institute of Technology, Vashi, Navi Mumbai. FACES GENERAL REPORT 1. ORGANIZATION The student council was divided in the following sub groups in order to distribute the workload. Sports Cultural Creative Finance and accounts Sponsorship Dedications 2. What was new this FACES? BRINGING TRANSPARENCY TO STUDENTS COMMUNITY: Our main motto was to make FACES scores transparent to the students community so that they know where all did they win and lose points for their department and there is no point of confusion or doubts in their mind. INTRODUCTION TO STAR SYSTEM: In order to make the whole process of departmental scores transparent we came up with the idea of Star System which was easy to understand and commute unlike the previous point system which was complicated and not understood by all. All the major Team events were given the maximum that is 5 stars each.The rest all were given 3 stars. The stars were allotted to only those events where their talent,skills or teamwork is shown. CULTURAL SECTOR CONSIDERED IN SCORES: Since FACES itself stands for Father Agnel Cultural Events and Sports we took a decision of including Cultural sector too in the scores.As Cultural sector also holds the same value as sports in a person's life and the Cultural talents in our college cannot be neglected. CREATION OF WEBSITE: This time a website for FACES was created by the students of third year to input the scores of each department from the Student Council and display the Stars for each department open to all. Agnel Charities’ Fr. C. Rodrigues Institute of Technology, Vashi, Navi Mumbai. CREATION OF AN APP: To ease of the process of registration for students so that they don't have to stand in long queues after college hours an app was built by the students of our college. CREATION OF BROCHURE: We had created a brochure containing every single detail of the fest stating the theme,the events,description,rules,timing,venue and stars allotted to that event along with the dedications list and how dedication scores will be added to the scoreboard.This brochure was rolled out around 15 days before FACES so that students can come to know in advance. BOOKING OF CIBA COURT FOR BADMINTON EVENT: We had this opportunity to book CIBA court for the Badminton sports and hence save money. MEDALS TO WINNERS: Medals to all the sports as well as cultural winners were distributed along with certificates as medals can be counted as a sense of pride,recognition and can be added to their collection of achievements. CREATION OF ORGANISING COMMITTEE: This time Organising Committee was created in advance in order to include students community in execution process.By creating the organising committee in FACES itself gave them training about how things work,how to conduct events smoothly and dig deep into execution of events which will surely help in ETAMAX. FLASHMOB PERFORMANCE: A Flashmob was performed in front of the college students for promotion of the fest on last working day before FACES.Flashmob was used to attract the crowd and thus create a hype about FACES resulting in more registrations for the events. ORGANIZATION COMMITTEE SELECTION We had to select a committee of 25 members which consisted of 3 second year students and 2 third year students from each branch. We approached each class and picked up the candidates nominated by majority of the class. But even after the selection there were many other students who were enthusiastic to work for the college under the name of organizing committee. Since we couldn't accept everyone, we conducted a screening Agnel Charities’ Fr. C. Rodrigues Institute of Technology, Vashi, Navi Mumbai. process for the students in the student hub. We interviewed each candidate and allotted them their roles. The OC heads were selected by the entire council. EVENT HEADS AND ASSISTANT EVENT HEADS In order to make selection of event heads for the fest student friendly and unbiased sheets were passed in every class and students were made to put there names under the preferred category (sports, cultural and creative). Once all the names were gathered from the respective branches the council sat together and brainstormed in order to choose 4 heads (2 event heads and 2 assistant event heads for cultural and 4 heads (2 event heads and 2 assistant event heads) for sports. 20 members were selected for creative team. Event heads were chosen based on their capabilities and experience. All the event heads were from 3rdyear and the assistant event heads were from 2ndyear. Then the events were allotted to each individual head.But once the list was made ,we ran the list by the heads chosen and changes were made depending on their availability and preference. After the preparation of final list whatsapp groups for individual events were made on which event heads were briefed about the event, rules and execution plan. COUNCIL RESPONSIBILITIES SPORTS Looking for any new events and organizing them Finalizing the list of events, No. of teams, rules and No. of participants Taking registration and contact details of each participant Bringing quotations for sports accessories required and getting the best quotation approved Booking of venues Assigning the event heads and asst. event heads briefing the event heads and asst. event heads about how the event is to be conducted Arranging referee for each sport event. Making sure that all the accessories and the first aid kit reaches the venue at the right time. During FACES, monitoring whether all the events are being conducted smoothly. Tracking the income,expense and organising plans accordingly. CULTURAL Looking for any new events and organizing them Finalizing the list of events, No. of teams, rules and No. of participants Taking registration and contact details of each participant Bringing quotations for equipment required and getting the best quotation approved Agnel Charities’ Fr. C. Rodrigues Institute of Technology, Vashi, Navi Mumbai. Booking of venues Assigning the event heads and asst. event heads Briefing the event heads and asst. event heads about how the event is to be conducted Arranging judges for required events. Making sure that the score sheet and refreshment for judges reaches the venue . During FACES, monitoring whether all the events are being conducted smoothly. Tracking the income,expense and organising plans accordingly. CREATIVE This year's creative works during FACES 2018 was based on the theme of the fest which is HAKUNA MATATA. So, the plan was to portray all those kind of elements that the students generally use to relieve their stress- in a healthy way! The main installation which was put up on the bridge way of the Degree Foyer was to show the public the source, the origin of the theme. Therefore, it included Pumba, Timon and Simba, the main characters of the movie LION KING, of which was this term first publicized. Other than these we had installations showcasing games like Uno, chess, etc. We also included the icons of the most popular apps that students use to relax. We also made a photo both with Timon, Pumba and Simba to re-enkindle the sweet childhood memories of the students. We were successful in creating a wild and natural aura in the college with our creative works. Overall, though we limited the number of installations this time, we were able to bring back the memories of our fellow students, ease up their minds and also make them worry free through our creative works. FINANCE & ACCOUNTS The members of the finance team were Tanmay Kadam and Sneha Pellissery . The work of the finance team was to provide the council members and the creative team the required money for services and goods required. A separate folder was allocated to keep the money and bills for safekeeping purposes. The team made it clear to the Council members that valid bills were required for every transaction that took place. However the team lacked to deposit the money everyday but at the end of registrations and dedications ,the total money of each day was handed over to the FACES coordinator and then it was deposited in the office .The coordinator was briefed about the money collected and spent each day.Unfortunately,at first,some of the sponsors were not known to the team .But after knowing about them,they coordinated with the Sponsors and Agnel Charities’ Fr. C. Rodrigues Institute of Technology, Vashi, Navi Mumbai. collected and deposited the sponsored money along with the sponsorship letter and pan card details of the sponsor at the office. Even though the money retrieval process from office was little tiresome and cumbersome, the team tried its best to provide the council members with necessary funds and services so that there were no delays and inconveniences. LIST OF SPORTS EVENTS SR NO. SPORTS EVENTS DATE 1 BOX CRICKET 10/Sep 2 BASKETBALL 10/Sep 3 FOOTBALL (GIRLS) 10/Sep 4 THROWBALL 10/Sep 5 TABLE TENNIS 10/Sep 6 VOLLEYBALL 10/Sep 7 BADMINTON 11/Sep 8 SWIMMING 11/Sep 9 TUG OF WAR 11/Sep 10 KABADDI 11/Sep 11 KHO-KHO 11/Sep 12 DOGE BALL 11/Sep 13 ESPORTS 12/Sep 14 CARROM 12/Sep 15 CHESS 12/Sep 16 FOOT TENNIS 12/Sep Agnel Charities’ Fr.