Report Concerning the AWAD Workshop Guyana Organised in Georgetown on 20 June 2006
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Report concerning the AWAD workshop Guyana organised in Georgetown on 20 June 2006 Amsterdam/The Hague, September 2006 Lodewijk Wagenaar James Rose Johan van Langen a mutual heritage project Contents Introduction 3 General setup of the workshop 5 1. Paper Heritage 6 2. Monuments and archaeological sites 8 3. Museums and moveable tangible heritage 11 4. Intangible heritage 16 5. Research 18 6. Conclusions and recommendations 20 7. Visits to pertinent Locations (19 June 2006) 23 Appendix A: Text and Minutes of the presentations of the AWAD 36 local workshop in Guyana Appendix B: List of participants Guyana workshop 58 2 a mutual heritage project Introduction The first stage or identification mission of the Atlantic World and the Dutch, 1500- 2000 (AWAD) will be concluded with an international Atlantic conference, scheduled for November 2006. This conference will be attended by representatives from all cultural heritage sectors and from the academic/research world in countries where a more lasting Dutch presence was established (Aruba, Brazil, Ghana, Guyana, The Netherlands Antilles, Suriname and the United States of America) and from organizations in the Netherlands. In preparation of the Atlantic conference a series of workshops will be organized in all participating countries. The overall purpose of these workshops is to: - draw up for each country an inventory of current activities, collections, expertise, needs and wishes regarding research and the preservation, restoration and accessibility of the mutual cultural heritage in its broadest sense; - discuss the improvement and extension of the AWAD online database/research guide as an integrating tool for developing and implementing the activities/projects for the second project phase; - establish priorities and points of focus for each individual country in the fields of preservation, accessibility and research of the mutual heritage. All workshops concentrate on six discussion topics: archives and libraries (the paper heritage, both printed material and manuscripts); museum/movable tangible heritage (tools, weapons, clothing etc.); monuments and archaeological sites; intangible cultural heritage (oral history, traditions of story telling, rituals etc.); universities/research; other subjects to be discussed (AWAD database/digital research guide; funding; activities for a broader public). The Guyana Local Workshop was made possible by the close cooperation between Guyanese counterpart dr. James Rose, Vice Chancellor of the University of Guyana and Chairman of the National Trust of Guyana, and the Dutch coordinators dr. Lodewijk Wagenaar and Johan van Langen M.A. The National Trust of Guyana has a specific objective to develop a broad policy to secure the commitment of stakeholders (Government agencies, Non Governmental Organizations, Municipalities, Regional Offices, Community Groups) in the preservation of cultural heritage. The program of the workshop was determined in close cooperation with the counterpart. The gathering was held in two sessions, a morning and an afternoon session on Tuesday 20 June 2006. The practical aspects of the organization were all attended to by the counterpart. The collaboration was very effective and smooth. The University of Guyana was willing to host the workshop at the Education Lecture Theatre, located at the UG campus, Turkeyen, Greater Georgetown. Due to the commitment of the members of the National Trust of Guyana and the employees of the UG Social Studies (History) Department the carrying out of the workshop was a success. Two weeks before the workshop dr. Rose had sent invitation letters to 25 invitees, nearly all of them were able to attend the workshop. The invitees are without 3 a mutual heritage project exception involved in governmental, cultural and/or academic institutions. Two invitees are connected with the University of the West Indies: Prof. Alvin Thompson (Barbados) and Prof. Ian Robertson (Trinidad), both of Guyanese origin and highly respected researchers on Guyanese subjects. A complete list of all participants of both gatherings is added to this report as appendix B. The general set up of the Guyana workshop will be discussed in the first paragraph, followed by five consecutive paragraphs in which individual items of the workshop (paper heritage, monuments, museums, intangible heritage and research). In a next paragraph the outcome of the workshop is presented and the (role of the National Trust of Guyana) will be discussed, mainly focusing on its activities relating to the conservation of the Guyanese Dutch written, built, tangible and intangible heritage in Guyana. General conclusions, priorities and points of focus will be discussed in paragraph 6. Paragraph 7 contains a summary of the visits paid to the institutions and governmental organisations which are involved in Guyanese cultural heritage projects. 4 a mutual heritage project General set up of the workshop First dr. James Rose welcomed the participants to the Workshop and asked the Dutch coordinators to introduce themselves to the participants of the workshop. Dr. Lodewijk Wagenaar gave a short general introduction on AWAD and explained the purpose of the workshop. Johan van Langen stated that any information on the Dutch presence in Guyana would be very beneficial to the project. Af the opening remarks the first half of the morning programme started, named the Guyana experience 1500-1800. In the second half of the morning programme the mutual heritage projects, plans, limitations and needs were treated. In chronological order the speakers were: Prof Winston McGowan (UG Walter Rodney Chair), Prof Alvin Thompson (UWI History), Mr Lennox Hernandez (National Trust of Guyana), Ms June Dubissette (National Archives of Guyana), Ms Gwyneth George (UG Library), Prof Ian Robertson (UWI Dean of the Faculty of Humanities and Education)and Ms Jennifer Wishart (UG Amerindian Research Unit). After the lunch break Lodewijk Wagenaar gave a more detailed explanation of the AWAD project, and demonstrated a few possibilities of future projects and cooperation. The AWAD website with the database/digital research guide was presented by Johan van Langen. The workshop was intended to discuss on several issues related to mutual heritage. The third part of the workshop, The Guyana Programme (discussion) was that part in which subjects like restoration, preservation, translation programmes, research, accessibility merged. The result was an interdisciplinary discussion with many practical issues. How could the Guyanese and Dutch both benefit from working together in preserving, rediscovering, restoring, researching their mutual heritage? 5 a mutual heritage project 1. Paper heritage In Guyana there are no records available for the period 1621 – 1674. However, records for the period 1675 until the end of the Dutch rule (1814) are housed in three main repositories in Guyana: - The National Archives of Guyana - Supreme Court - Lands & Surveys Commission Problems relating to management and conservation of archival records In this section, we would like to specifically address the problems related to the management and conservation of archival holdings in Guyana. However, we will focus specifically on the National Archives. Indeed, an examination of the National Archives will present a holistic picture of the problems being experienced by all repositories of archival holdings and therefore these problems are not unique to the National Archives. Of the total holdings, approximately 5% date from the 18th century, 55% from the 19th century and 45% from the 20th century. The Dutch collection is the oldest group as these date back to 1735. Problems related to climate, storage and handling - Past neglect - Bad conditions of storage - Climate - Bad handling - Attacks by termites - Brown decay Arrangement, description and access Documents are preserved to be made accessible to researchers – without suitable funding aids, they are lost. - No detailed inventory of archival records - Lack of proper lists and finding aids - Lack of automation for records management - Records stored as hard copies - No cohesive correlation between repositories of archival holdings Towards the solution Most of the archival records have suffered due to the lack of adequate institutional capacity to manage these records. This has posed many of the problems related to storage and access. In the interest of time, it is important to highlight a few of the pertinent solutions to address the issues above. It has been recognised that many of these are no longer debatable as they have long been accepted as the solutions. But lack of the resources has been the hindrance to implementing these: - The need for a Modern Conservation Laboratory. - Training for staff members to generate a core of professional and technical staff to provide direction for managing the archives, and more importantly, to raise awareness to the importance of preserving these records. 6 a mutual heritage project - Automation of records management systems to facilitate access to records wherever they are located. - Digitising of documents where this can be done. - Building institutional capacity by recruiting a Consultant, in the first instance, to assess needs and to train staff members, where applicable. - And finally, as pointed out in the Lemieux report1, an identification of the most critical and valuable records wherever they are located. Once these are identified, a system must be put in place to protect them, inter alia duplicating and storing in