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20180312-PAPERS-OPEN.Pdf CANTERBURY MUSEUM TRUST BOARD, CHRISTCHURCH, NEW ZEALAND Notice is given of a meeting of the Canterbury Museum Trust Board to be held at 2.00 pm on Monday 12 March 2018 in the Boardroom at Canterbury Museum Please congregate in the foyer at 1.55 pm to be escorted up to the Boardroom AGENDA Agenda number Page number at top right bottom right 1 WELCOME 2 APOLOGIES 3 CONFLICTS OF INTEREST & UPDATES OF MEMBERS’ INTERESTS 4 HEALTH & SAFETY 4.1 Report by Jennifer Storer, Public Engagement Manager, Deputy Director, (Attached p 3) dated 1 March 2018, on Health & Safety 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 5.1 Meeting held on Monday 11 December 2017 (Attached p 6) 5.2 Matters arising 6 INVENTORY PROJECT 6.1 Report by Kristen Ramsdale, Inventory Team Project Manager and Anthony (Attached p10) Wright, Director, dated 27 February 2018, on the inventory team project. 6.2 Kristen Ramsdale will present a brief power point illustrating the work on the Inventory Project 7 RAPA NUI REPATRIATION 7.1 Presentation by Puamiria Parata-Goodall, Kaiurungi, Ōhāki o Ngā Tipuna and Sarah Murray, Curatorial Manager on the repatriation of tīpuna to Rapa Nui on the last week of January 2018. 8 EMERITUS CURATOR PROPOSAL 8.1 Report from Anthony Wright, Director, dated 16 February 2018 proposing (Attached p12) Roger Fyfe be appointed Emeritus Curator of Human History 8.2 Roger Fyfe Publication List compiled by Sarah Murray, Curatorial Manager (Attached p13) 9 INVESTORS IN PEOPLE ANNUAL REVIEW 9.1 Report by Anthony Wright, Director, and Lesley Colsell, Museum Best (Attached p15) Practice Manager dated 19 February 2018 on Investors in People annual review 9.2 Investors in People Annual Review Report by Liz Gordon (Attached p16) 10 QUARTERLY REPORTS 10.1 Quarterly Report for October – December 2017 (Attached p24) 11 FINANCE 11.1 Accounts for Payment for November, December 2017 and January 2018 To be tabled 11.2 Report by Nigel Tecofsky, Finance & Services Manager, dated 28 February (Attached p33) 2018, on Financial Statements for the six months ended 31 December 2017 11.3 Report by Nigel Tecofsky, Finance & Services Manager, dated 27 February (Attached p35) 2018, on draft Annual Plan 2018/2019 Appendix 1 – Draft Annual Plan 2018/2019 (Attached p37) 12 POLICY AND PROCEDURES 12.1 Report by Carmen Marsh, Projects Office Manager, dated 20 February 2018, (Attached p60) on a Review of Canterbury Museum’s Policy & Procedures 12.2 Appendix A - 1.3 Participation in Board Committees (Attached p61) Appendix B - 1.6 Executive Committee Terms of Reference Appendix C - 1.7 Investment Committee Terms of Reference Appendix D - 1.8 Ōhāki o Ngā Tipuna Terns of Reference Appendix E - 1.9 Project Control Group Terms of Reference 13 INVESTMENT COMMITTEE 13.1 Unconfirmed draft minutes of Investment Committee meeting held on Monday (To be tabled) 26 February 2018 (for noting) PUBLIC EXCLUDED SECTION Resolution to exclude the public I move that the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of its resolution are as follows: Agenda General subject of Reason for passing Ground(s) Item each matter to be this resolution in under section considered relation to each matter 48(1) for the passing of this resolution 14 Confirmation of In S7(2)(h) To enable the Committee Minutes Museum to carry out, of previous meeting without prejudice or 15 Risk disadvantage, 16 Investment commercial activities and committee s7(2)(i) To enable to Museum to carry on, without prejudice or disadvantage, Section 48(1)(a) negotiations (including – The public commercial and conduct of this industrial negotiations) matter would be s7(2)(f) To enable the likely to result in Museum to maintain the disclosure of effective conduct of information for public affairs through – which good (i) the free and frank reason to expression of opinions by or between or to withhold exists members or officers or under section 7 employees of the Museum, or any persons to whom section 2 (5) of this Act applies, in the course of their duty; or (ii) the protection of such members, officers, employees, and persons from improper pressure or harassment This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by sections 6 or 7 of the Act or sections 6, 7 or 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above with respect to each item. Recommended that in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987 that staff remain in the public excluded session because of their knowledge of the issues involved. Resolution to readmit the public I move that the In Committee business having been concluded, the public be readmitted, and the resolutions passed in committee be confirmed. 17 GENERAL BUSINESS 18 DATE OF NEXT MEETING 18.1 The next meeting is scheduled for Monday 9 April 2018. CIRCULATION Michael McEvedy (Selwyn District Council) Mayor David Ayers (Waimakariri/Hurunui District Councils) Beverley Bolland (Canterbury Pilgrims & Early Settlers Assn) Cr Pauline Cotter (Christchurch City Council) Cr David East (Christchurch City Council) Cr Anne Galloway (Christchurch City Council) Annette Harris (Friends of Canterbury Museum) Puamiria Parata-Goodall (Te Rūnanga o Ngāi Tahu) Warren Poh (University of Canterbury) Dr Rod Syme (Canterbury Branch, Royal Society of New Zealand) Tom Thomson (Christchurch City Council) board members – register of potential conflicts of interest Name Potential conflict of interest David Ayers Member of Waimakariri District Council Member of Greater Christchurch Urban Development Strategy Implementation Committee Member of Rangiora & Districts Early Records Society Member of Waimakariri-Passchendaele Trust North Canterbury Radio Trust Rotary Club of Rangiora Charitable Trust Heritage NZ Canterbury Historical Association Beverley Bolland None declared Pauline Cotter Christchurch City Council – City Councillor Chair of The Christchurch Agency for Energy Board of the Canterbury Joint Waste Committee David East Member of Institute of Directors Director of Transwaste Limited Director of Burwood Resource Recovery Park Director of Tirimoana Station Director of Canterbury Development Corporation Managing Director – Cavalier Business Services Christchurch City Council – City Councillor Civic Building Limited Anne Galloway None declared Annette Harris None declared Michael McEvedy Christchurch Catholic Diocesan Foundation - Chair Red Cross Earthquake Fund Commissioner Community Care Lincoln & Districts Patron Lincoln Community Care Trust - Chair Robin Allan Memorial Trust - Chair Christchurch City Council Ethics Committee – Convenor St John South Island Trust Selwyn Arts Trust – Chair Selwyn Central St John St John Honours – Chair Mason Foundation – Trustee Canterbury DHB Clinical Board Institute of Directors Connamara Family Trust NZ First Capital Canterbury Agricultural & Pastoral Association – Past President Canterbury DHB Consumer Council – Chair Puamiria Parata-Goodall Christchurch Arts Centre – Trustee Lincoln University Council – Board Member Te Matatini – Board Member Te Taumutu Runanga – Executive Member Waitaha Cultural Council – Executive Member University of Canterbury – Ngai Tuahuriri Advisor to Campus Master Plan Matapopore Charitable Trust – Project Consultant Creative New Zealand – Funding Assessor Te Pakura Limited – Director 1 Warren Poh Managing Director, Olsson Fire and Risk Council Member UC Director of Canterbury Rugby League Rod Syme Mason Foundation – Chair Tom Thomson Elastomer Products Ltd - Managing Director and Shareholder Compounding Specialists Ltd (Trading as Comspec) – Director and Shareholder NZ Manufacturers and Exporters Association – Board Member and IPP Motunau Beach RFF – Rural Fire Officer and Leadership Team member Institute of Directors – Member Forest and Rural Fire Association of New Zealand – Board Member As declared in Member profiles and at subsequent meetings Updated 12 December 2017 2 Agenda Item 4.1 REPORT ON HEALTH AND SAFETY To: Canterbury Museum Trust Board From: Jennifer Storer, Public Engagement Manager, Deputy Director Purpose To update the Board on key Health and Safety matters for the period 1 December 2017 to 28 February 2018 and year-to-date accident reporting. Accident Reporting – Four accidents were reported in the period No. Accident Details Level* Actions to Ensure Accident Does Not Reoccur 1 A contractor working in a Plantroom Accident Small cut attended to received a small cut to his hand whilst Minor/Not Employer advised cleaning down plant Notifiable No further action 2 A conservation contractor cut a finger Accident Small cut attended to whilst using a Stanley knife Minor/Not Employer advised Notifiable No further action 3 A staff member lifting up a sign with Accident Ice pack applied plastic base had the base fall onto her Minor/Not No further action foot resulting in a break in the skin and Notifiable bruising 4 A staff member working on Natural Accident Eye irrigated History specimens got a drop of Minor/Not No further action Ethanol
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