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University Students' Council Agenda October 15, 2020 Via Zoom

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University Students' Council Agenda October 15, 2020 Via Zoom University Students’ Council Agenda October 15, 2020 Via Zoom - 6:00pm 1. Adoption of an Agenda 2. Introductions 3. Council Addresses 3.1. Mackenzy Metcalfe & Kristin Smith - UCRU 4. Minutes and Reports for Information 4.1. USC Minutes - October 1, 2020 4.2. Executive Committee Minutes and Report - October 6, 2020 4.3. Academic Affairs Committee Minutes and Report 4.4. Appointments Committee Minutes and Report 4.5. Code of Ethics Disciplinary Tribunal Minutes and Report 4.6. Elections Committee Minutes and Report 4.7. External Affairs Committee Minutes and Report 4.8. Budget & Finance Committee Minutes and Reports - September 30, 2020 4.9. Indigenous Student Affairs Committee Minutes and Report 4.10. International Student Affairs Committee Minutes and Report 4.11. Student Affairs Committee Minutes and Report 4.12. Sustainability Committee Minutes and Report 4.13. Association of Constituency President Minutes and Report 5. Motions Arising from the Minutes and Reports 6. Business 7. New Business 8. Questions, Comments, and Announcements 9. Adjournment University Students’ Council Minutes for Thursday, October 1, 2020 Present Also Present Autumn LaRose-Smith Dallas Burnett (he/him), USC Chair (she/her,they/them), President Caroline Cottrell (she/her), General Elisabeth Bauman (she/her), St. Manager Thomas More Amanda Mitchell (she/her), Accounting Emma Cross (she/her), Agriculture and Controller Bioresources Stefanie Ewen (she/her), Facilities Abhineet Goswami (he/him), Manager International Students Jason Ventnor (he/him), Evan Harvey (he/him), Law Communications and Marketing Kate Illing (they/them), WCVM Manager Sharon Jacob (she/her), Arts and Jason Kovitch (he/him), Business and Science Services Manager Taylor Keller (she/her), Edwards School of Business Absent David Kim (he/him), Medicine Justice Noon (she/her/comrade), Madelyn Lies (she/her), Education Indigenous Students Dominique Lummerding (she/her), Celeste Nunez (she/her), International Pharmacy and Nutrition Students Wyatt Millar (he/him), Agriculture and Bioresources Guests Ryan O’Connell (he/him), St. Thomas Fiza Baloch More Ritish Rawat (he/him), Arts and Science Isaac Reaser (he/him), Edwards School of Business Sahil Soota (he/him), Arts and Science Jamie Bell (he/him,they/them), VP Operations and Finance Jory McKay (he/him, they/them), VP Student Affairs Kiefer Roberts (he/him), VP Academic Affairs Please note that verbatim minutes are not produced. The full discussion can be heard on the audio recording. https://ussu.ca/main-page/governance/university-students-council/usc-agendas-minutes/ USC Meeting – October 1, 2020 1 The meeting was called to order at 6:06 p.m. 1. Adoption of the Agenda Chairperson Burnett stated that the meeting is taking place on zoom, but traditionally takes place in the Roy Romanow Students’ Council Chamber, which is located on Treaty 6 Territory and the Homeland of the Metis. He recognized that learning took place on this land prior to the establishment of this institution. Move to adopt the agenda. USCMotion024: Councillor Keller / Councillor Millar Carried ​ ​ 2. Introductions President LaRose-Smith welcomed Fiza Baloch from the sheaf, and she welcomed the Centre coordinators. 3. Council Addresses 3.1 Introduction to Centre Coordinators Jerin Islam , the Help Centre Coordinator. This is the second year that Jerin has been Help Centre Coordinator. The Help Centre focuses primarily on mental health. Students come to the Help Centre to ask for resources for student life. The Help Centre provides a variety of services and events that promote student wellness. Many of the events that were done last year are moving to an online platform this year. Jerin shared some of the events that they had in the past and some that they are working on delivering via online. She announced that Mental Health Week is coming up. Tasnim Jaisee, the Womens’ Centre Coordinator. Tasnim is a student in Arts and Science. She started the Women’s Centre position July 15. She noted that it’s been challenging adjusting to her position with COVID, but she is excited to be in the role. She noted that the USSU Centres’ Discord server has become a great platform for connecting with students and providing a safe space. Last week she hosted a sexual week awareness week. She is continually working on coordination of online events. Rene Clarke, the Pride Centre Coordinator. Rene is a second year student and also a certified youth care worker. She is excited to be working with the USSU. Rene partnered with Tasnim to create the Discord server; her role has been mostly putting the physical structure of the server together and Tasnim did much of the engagement and growth. Currently Rene is working on bringing as many pride centre events as possible to the online platform. Councillor Harvey asked Tasnim if folks from outside the University could attend Women’s Centre Events. Tasnim said that it’s typically Undergraduate USC Meeting – October 1, 2020 2 students only. She gave her email address and said that if that individual contacts her she can see what she can do. President LaRose-Smith asked how Councillors can get more involved with USSU Centres this year. The Centre Coordinators all noted that they are open to any type of collaboration that is possible but don’t have any specific need as of now. If Councillors would like to be involved, they are encouraged to contact the Centre Coordinators. Councillor Soota asked if the Centres are doing anything to reach out to students living in residence. Rene noted that she didn’t personally realize that students were still living on campus. She thanked Councillor Soota for his question and noted that this is a demographic that the centres can reach out to. Councillor Kim and Soota suggested reaching out to Medicine, Dentistry, and Pharmacy-Nutrition. Councillors are encouraged to share the USSU Centres’ Discord. Chairperson Burnett thanked the Centre Coordinators for attending Council. GM Cottrell noted the weirdness of COVID and commended the Centre Coordinators for all of their work that they’ve done. 4. Minutes and Reports 4.1 USC Minutes – September 24, 2020 Councillor Illing noted a typo of their pronouns within the minutes, AGA Burnett will make this friendly correction. 4.2 Executive Committee - September 28, 2020 VP Bell shared that the USSU groups office social media went live last week and he’s really proud that this is up. He also noted that campus club week is next week. 5. Motions Arising from Minutes and Reports Move to accept the minutes and reports into the official record. USCMotion025: Councillor Cross / Councillor Reaser Carried ​ ​ 6. Business 7. New Business 8. Questions, Comments, and Announcements USC Meeting – October 1, 2020 3 Councillor Soota asked if there are any events in October that residence students can attend. GM Cottrell noted that the USSU can reach out to the University to see what we can do. President LaRose-Smith announced that the Mayoral Candidates Forum will be taking place on October 20 and will be moderated by professor Martin Gaal. Logistics such as how the Zoom forum will be delivered is still being worked out. Chairperson Burnett announced that there will be no council meeting next week and wished everyone good luck on any midterms they may have. Councillor Soota asked if there is any update with having a meeting at Louis’. GM Cottrell said not this term, but hopefully something next term can happen. 9. Adjournment The meeting was adjourned at 6:47 p.m. USC Meeting – October 1, 2020 4 Executive Meeting Minutes for October 6, 2020 Present: President LaRose-Smith, VP Bell, VP McKay, VP Roberts, GM Cottrell Absent: 1. Call to order The meeting was called to order at 11:41 a.m. 2. Quorum Quorum was present. 3. Roundtables a. President LaRose-Smith i. Meeting with URSU regarding provincial forum ii. Future Majority event discussion iii. National dialogue event iv. Interview with the sheaf v. Board of Governors vi. External Affairs Meeting vii. Mayor candidates forum discussion b. VP Bell i. Meetings 1. Exec meeting 2. Exec Lunch 3. Governance Masterclass planning w/ Caroline 4. SM / Exec 5. Filemaker DB progress review 6. UCRU GovComm 7. Budget and Finance 8. Sheaf interview 9. Council prep meeting 10. USC ii. Events 1. CAMPUS CLUB WEEK a. UGO / UGO leader circle social media launch b. Video spotlights i. Kin Canada ii. Filipino Students association iii. More scheduled for after CCW c. Live Sessions i. Succession and Transition Planning ii. Governance Masterclass iii. Granting 101 d. CGMS i. Finished Granting component build e. Prize winner draw and notification 2. Orange Shirt Day iii. Initiatives 1. CGMS a. Finished Granting component build iv. Admin/Other 1. Funding fact sheet for ISU 2. USSU / BRS / CoS meeting minute edits 3. CCW session creation / prep. 4. BFC orientation / coordination / minutes 5. August accountabilities 6. September expenses / 7. Ratifications (ongoing) c. VP Roberts i. Executive Meeting ii. Senior Manager Meeting iii. Student Council iv. Emails from students d. VP McKay i. Met with Jason and Renee to talk about drag show 1. It’s going to be an online live streamed ii. Executive Meeting iii. Senior Managers meeting iv. Student Council 4. New business a. UCRU Legal Fees President LaRose-Smith had shared a proposal document with the Executive for UCRU legal fees and asked if the Executive had any questions. GM Cottrell asked why only 9 student groups in UCRU are paying towards legal fees and if other student unions are still a part of it? President LaRose-Smith said that any student group that would want to be a part of UCRU may have the opportunity. She said that 9 institutions are contributing $1000 to legal fees and then if the cost is greater, the Western student union will pay the remainder.
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