CAPE FEAR VALLEY HEALTH SYSTEM Policy – Procedure
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CAPE FEAR VALLEY HEALTH SYSTEM Policy – Procedure Title: Professional Appearance of Employees Current Effective Date: 07/25/2020 - 703 Purpose: The purpose of this policy (formerly entitled Personal Appearance of Employees) is to establish standards for appropriate dress and appearance for all employees of the Health System. Audience: All Cape Fear Valley Health System Employees Departments: All Cape Fear Valley Health System Departments Keywords: Dress Code; Uniform; Appearance of Employees, Personal Appearance Definitions: N/A Policy: Employees, as representatives of the Health System, are expected to maintain a high standard of personal appearance. Employees in certain job classifications are required, while on duty, to wear uniforms of a color, type, and design specified and/or approved by the appropriate department manager and vice president. Employees not required to wear uniforms are expected to dress in a manner that is professional and normally acceptable in business establishments. In the following, the word "uniform" refers to the professional appearance of employees. Individual departments may, for purposes of infection control and safety, etc., develop standards, which are even more stringent than these general guidelines. If you are a non-direct patient care employee, scrubs are not permitted unless approved by appropriate vice president and the Chief Human Resources Officer. Procedural Guidelines: I. DRESS STANDARDS A. Attire 1. Uniforms and/or dress clothes are to fit properly according to body frame, weight, and height and are to be neat, clean and in good repair. 2. Professional/Business Dress Crop Pants, Gauchos and Split-skirts are acceptable. (Length is to be at mid-calf to ankle length). CAPE FEAR VALLEY HEALTH SYSTEM Policy – Procedure 3. A professional appearance is to be projected at all times. The following are not considered to be professional attire and; therefore, are not permitted. a. Shorts, thin-strap tank tops, T-shirts, halters, knickers, mini-skirts/dresses (considered more than 2 inches above the top of the knee), casual pants with drawstrings and etc. and sundresses are prohibited. b. All T-Shirts or Shirts that display slogans, team names or insignias, or other inappropriate markings, i.e., beer advertisements are not accepted. c. Clothing that reveals the back, chest (cleavage) or midriff, or shoulders are not permitted. d. Sweatpants, stretch pants, leggings worn as pants, warm up pants and pants made of jean material (regardless of color) are not permitted unless the Department Manager specifically approves their wear for specially assigned tasks, i.e., cleaning or moving projects. Denim shirts and jumpers are not permitted. Dress Down or Casual Fridays: Jean pants are not permitted. e. Hats, caps, head coverings and sunglasses are not permitted with the exception of those approved for department uniform or those worn for religious and/or medical/purposes. f. Shirts and blouses designed with shirttails must be tucked in unless the apparel is designed to be worn on the outside. 4. Hose or socks: They are optional with pants, crop pants, gauchos, mid-calf to knee- length dresses and skirts unless department requires. 5. Medical Center ID badges are to be worn above the waist on duty according to Personnel Policy #704. 6. Buttons and pins, which are not given by the Health System for ID badges and service award pins, may not be worn while on duty. The only exception will be jewelry earned through graduation. 7. Neck Ties are optional for non-management staff, unless Department requires. Collared (example: Golf Shirts) shirts are acceptable Monday – Friday. Collared shirts, as golf shirts, are acceptable for management staff on business casual Friday. B. Jewelry 1. Patient Areas - Large rings, bracelets, loop earrings, etc. are not to be worn, as they may be a safety hazard and cause serious injury. Wedding bands and watches are permitted. No more than two (2) earrings may be worn in each ear at a time and earrings or other types of ornaments are not to be worn in the nose, tongue, lip, cheek, and eyebrows or in other visible areas of the body. Ear gauges must be one inch or less in diameter. 2. Non-Patient Areas - Excessive jewelry is to be avoided. Earrings are to be small in size, and no more than two (2) earrings may be worn in each ear at a time. CAPE FEAR VALLEY HEALTH SYSTEM Policy – Procedure Earrings or other types of ornaments are not to be worn in the nose, eyebrows, tongue, or in other visible areas of the body. Ear gauges must be one inch or less in diameter. C. Cosmetics and Footwear 1. Cosmetics - Moderation is to be used. 2. Fragrances - Perfumes, colognes, or other scented substances are not to be worn in clinical areas or by anyone with regular patient contact. In non-clinical areas, moderation is to be used. 3. Shoes - Shoes are to be worn. Closed toed shoes are required in clinical areas. Open toed shoes are permitted in non-clinical areas, unless designated by internal department policy for safety. Toenails are to be kept clean and neat. Flip-flops are prohibited. D. Tattoos Tattoos, brands, symbols or markings visible on the face or neck must be covered. Moreover, visible tattoos that are considered by management to be inappropriate, indecent, offensive, or unprofessional must be covered, irrespective of the location on the body. II. HYGIENE STANDARDS A. Personal Hygiene - Personnel are to be neat, clean, and free from offensive body odors. Daily use of antiperspirants, deodorants, and other hygienic products are necessary due to close personal contact. Regular oral hygiene is necessary. B. Hair 1. General - Hair is to be clean, neatly styled and of a length so as not to interfere with the normal workday activities. Extreme trends such as shaved designs, Mohawks, and long spiked hair, etc., are not acceptable. Hair cannot be of “rainbow” or “neon” colors (examples: blue, pink, green, purple, etc.). Excessive ornaments are not allowed. Male employees are to be clean-shaven or with neatly trimmed beards or mustaches. Facial hair that interferes with the wearing of a protective mask is not permitted. 2. Patient Areas - Long hair is to be worn pulled back so that it does not come in contact with the patient, sterile, or visual fields. C. Fingernails - Fingernails are to be clean and short enough for patient safety, general safety and hygiene and to enable quality performance of treatment procedures, typing, etc. CAPE FEAR VALLEY HEALTH SYSTEM Policy – Procedure Employees who have physical contact with patients’ skin/environment (Nursing, Laboratory, Radiology, etc.) or items that have contact with patients’ skin/environment (Central Sterile Supply, Pharmacy, Food and Nutrition, etc.) the following applies: 1. Artificial nails or extenders are prohibited. 2. Natural nails are to be kept at less than ¼ inch beyond the fingertips. 3. Polish may be used, but if used, is to be free of chips. III. MAINTENANCE OF UNIFORMS A. Employee's Responsibility - It is the employee's responsibility to purchase, wear, and maintain in an acceptable manner uniforms as prescribed by the Health System. While on duty the employee is required to wear a clean, neat uniform and maintain a standard of neatness prescribed by the Health System. B. Department Manager Responsibility - It is the responsibility of the Department Managers and/or their designated representative to verify that employees within their jurisdiction be attired in a manner that brings credit upon the employee, the department, and the Health System. Any change in the design, style or color of specified uniforms is to be approved by the appropriate Service Line Director. Department Managers consult with Employee Relations for disciplinary review. IV. DISCIPLINARY ACTION Employees who fail to comply with this policy are subject to disciplinary action up to and including termination. Individuals not dressed appropriately for work may be sent home to change clothes. If this occurs, the time away from work is unpaid for hourly staff. Prior to enforcement, management contacts Employee Relations for direction. Related Documents/Policies: ID Badges, Policy #704 References: N/A CAPE FEAR VALLEY HEALTH SYSTEM Policy – Procedure Department Designated Uniform Colors (Policy 703-Professional Appearance of Employees) Nursing - RNs/LPNs: Solid White, Solid Royal Blue (any combination of shirt, pant & lab jacket) Pediatrics, PICU, Pediatrics Emergency Department – may wear child friendly prints in the selected colors. Nursing-Non-Licensed Staff: Solid Dark Gray, Solid Wine (any combination of shirt, pants, & lab jacket (Pediatrics, PICU, Pediatrics Emergency Department – may wear child friendly prints in the selected colors). CFVH NAII Bridge Program graduates may wear green and gray. Advanced Practice Nurses (NICU, PICU, Midwives, etc.): Raspberry and/or Navy -- Option: street clothes and a white lab coat Behavioral Health Nursing RNs/LPNs: White tops with Royal Blue Bottom; Ceil Blue Laboratory: Lavender/Purple tops, pants/skirts Black Cardiac Diagnostics: Ceil Blue & Silver Gray Environmental Services: Gray and Charcoal/black uniforms Radiology: Khaki/Navy Blue Pharmacy: Turquoise & Black Respiratory Care: Solid Black or Black & White Rapid Response Nurses: Royal Blue and Black PFS E.D. Registration: Gray & Solid Wine (any combination of two colors) Cancer Center – Radiation Therapists: Blue Mist, Chocolate & Shocking Pink; other clinical staff wear their appropriate colors for the specialty, i.e. RN, LPN, NA, Phlebotomist Cardiopulmonary