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West Suffolk Council Elections Thursday 2 May 2019

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West Suffolk Council Elections Thursday 2 May 2019 even if they did not spend any money during Candidate’s Expenses the election, they must make a return of expenses. The deadline for returning expenses forms is Thursday 6 June 2019. Expenses forms will be circulated to candidates after the nomination period. They Candidates should be aware that the are the responsibility of the candidate or Electoral Commission is becoming much their agent to complete and submit. The Re- more proactive in checking that returns are turning Officer’s involvement is limited to re- received. Part 3 of the Electoral Commission ceiving the returns and no advice will be giv- Guidance is on Spending and Donations. en to candidates on the issue of election ex- penses. All candidates should note that, West Suffolk Council Elections (combined with any contested Parish Elections) 12 Key staff contact details Thursday 2 May 2019 Job Title Contact Telephone Email Electoral Services—Manager Fiona Osman 01284 757105 [email protected] and Deputy Returning Officer Agents and Candidates Briefing Electoral Services—Team Tom Marsh 01284 757133 [email protected] Leader Notes Electoral Services Dawn Goss 01284 757096 [email protected] Administrator Electoral Services Administrator Jemma Taaffe 01638 719365 [email protected] Electoral Services Michelle Marshall 01284 757108 [email protected] Administrator Electoral Services Support Phil Kirk 01638 719368 [email protected] Electoral Services Support Lizzie Maxwell 01284 757323 [email protected] Fiona Osman is responsible for the overall management of the election. Please direct queries Electoral Commission contacts: to Fiona in the first instance (or Tom Marsh) Dawn Goss, Jemma Taaffe and Michelle Marshall England Office are responsible for the day-to-day administration of Tel: 0333 103 1928 the election. Email: [email protected] Party and Election Finance 020 7271 0616 Phil Kirk and Lizzie Maxwell are the first points of contact for queries relating to registration and Tel: 0333 103 1928 whether or not someone has a postal vote. Email: [email protected] For more information please contact: Electoral Services West Suffolk Council West Suffolk House Western Way Bury St Edmunds IP33 3YU Email: [email protected] Elections Helpline: 01284 757131 16 1 Attending the Count Count Venue: In addition to the candidate and his/her The Count Venue is the Sports Hall at Bury election agent (if appointed), the candidates Leisure Centre, Beetons Way, Bury St may invite a guest and each candidate can Edmunds, IP33 3TT. appoint a 2 counting agents. Any appointed counting agents must be notified to the Only candidates, appointed agents and Returning Officer by Thursday 25 April 2019. Returning Officer’s staff will be permitted to enter the Count Hall. Day Time Details Thursday 8pm Postal Vote Opening 2 May A final opening of postal votes will commence at 8pm on Thursday 2 2019 May 2019. This will continue until all polling stations have checked in and all postal votes have been opened. Please note that ballot papers will be face down until 10pm. Only those appointed as postal vote agents may attend the postal vote opening. 10pm Close of Poll and Receipt of Ballot Boxes The ballot boxes will start to arrive shortly after close of poll at 10pm although we do not anticipate the final ones arriving until around 11.30pm. 10pm Verification Verification of all ballot boxes from polling stations and postal ballot papers will start at 10pm on Thursday 2 May 2019. A detailed plan of the count hall and the allocation of polling stations to count tables will be available on the day. At the verification, ballot papers (including those from postal ballot boxes) will be face up. We anticipate that verification will be completed no earlier than 2am. Friday 3 9am Count for District wards May 2019 The count for West Suffolk Council wards will begin at 9am on Friday 3 May 2019. 2pm Count for parishes (earliest) The count for parishes will begin no earlier than 2pm on Friday 3 May 2019. 11 After the declaration of result Copies of the marked register Type of Cost You may request a copy of the marked copy register provided you are eligible. Please Electronic £10 administration fee plus £1 for contact the elections team who will be able to each 1000 entries (or part of 1000 provide a request form. Please note that the entries) Electoral Administration Act has introduced a standardised scale of fees for the purchase of the marked register as follows: Paper £10 administration fee plus £2 for You will also be able to request a copy of the each 1000 entries (or part of 1000 marked list of absent voters. entries) 2 15 Polling stations no longer in use Index Parish or parish ward Polling Station no longer in use Page No. Bury St Edmunds Abbots Green Primary School, Airfield Road, Bury St Edmunds 1 Returning Officer 4 (Moreton Hall) 2 Electoral Commission guidance 4 Barnardiston Caravan at Blue Gown Corner, Barnardiston, CB9 7TL 3 West Suffolk wards 4 Depden Caravan at Lay by on Bury Road 4 Election Timetable 6 Euston Caravan inside park gates, Euston 5 Qualifications and disqualifications 7 Great Saxham Caravan at Twite’s Corner, Great Saxham 6 Nominations 7 Great Wratting Caravan at Hall Farm, The Street, Great Wratting - Delivery of Nomination papers 7 Kentford Caravan at The Kentford public house, Bury Road, Kentford - Nomination Packs 8 Lackford Caravan at Kent Road, Lackford - Registration of Political Parties 9 Poslingford Caravan at Poslingford Hall, The Street, Poslingford - Notification and role of agents 9 Stanton Church Rooms, All Saints Church, Old Bury Road, Stanton - Access to electoral register and absent voters list 9 Haverhill Central Haverhill Methodist Church, Camps Road, Haverhill - Campaigning 10 Mildenhall (Queensway) Portacabin at Douglas Park, Fincham Road, Mildenhall - Candidate Information 10 Higham Portacabin at Lower Green, Higham 7 Who can vote? 10 - Registration deadlines 11 Newmarket Scaltback Scaltback Middle School, Elizabeth Avenue, Newmarket 8 Postal Votes 11 Bury St Edmunds St James Middle School, The Vinefields, Bury St Edmunds (Eastgate) - Candidates and absent votes 11 - Issuing and opening of postal votes 11 Tellers source of irritation or complaints so please 9 Polling day 12 ensure everyone acting in that capacity is aware of the key elements of the guidance - New Polling Stations 13 We will be following the guidance agreed and in particular that they make clear they - Polling Stations no longer used 14 with the parties at a national level by the are requesting the information and that the Electoral Commission (copy circulated for voter has a choice about whether or not to - Tellers 14 information). Tellers can occasionally be a provide it. 10 The Count 14 - Briefings for Agents and Candidates 14 - Attending the Count 15 10 The count 11 After the Declaration of Result 15 Briefings for Agents and Candidates 12 Key Staff Contact Details 16 When: Please can you advise Fiona or Tom if you Monday 15 April at 5.30pm would like to attend one of these briefings. Thursday 18 April at 5.30pm Where: Ground Floor Meeting Room, West Suffolk House 14 3 indicate where a polling station may have We will also send messages through social changed. media and to the press to inform electors of 1 Returning Officer the potential changes. Details of all polling stations for 2 May 2019 Job Title Name Role will be published on our website by 22 March 2019. Returning Officer (and Chief Ian Gallin Responsible for the administration and Executive of West Suffolk Council) conduct of the elections within West Suffolk New polling stations Deputy Returning Officer and Fiona Osman Responsible for the overall management Parish or parish ward New Polling Station Electoral Services—Manager of the election Electoral Registration Officer Ian Gallin Responsible for maintaining the register Barnardiston Barnardiston Preparatory School, Barnardiston, CB9 7TG of electors and absent voters’ lists. Bury St Edmunds Bury Town Football Club, Ram Meadow, Bury St Edmunds, IP33 (Eastgate) 1XT 2 Electoral Commission guidance Brandon (East) Empanda Day Centre, Warren Close, Brandon, IP27 0EE Mildenhall (Queensway) Mildenhall Cricket Club, Wamil Way, Mildenhall, IP28 7JU Guidance for candidates and agents is available on the Electoral Commission website:- www.electoralcommission.org.uk Haverhill (West) Parkway Middle School (West Suffolk College), Park Road, The following sections are covered by their guidance: Haverhill, CB9 7YD Part 1—Can you stand for election? Haverhill (North) Portacabin near Skate Park (full address to be confirmed) Part 2a—Standing as an independent candidate Newmarket Scaltback Portacabin at Scaltback School, Elizabeth Avenue, Newmarket, CB8 Part 2b—Standing as a party candidate 0DJ Part 3—Spending and donations Great Wratting & Little Red Lion Public House, School Road, Great Wratting, CB9 7HA Part 4—The campaign Wratting Part 5—Your right to attend key electoral events Bury St Edmunds Skyliner Sports Centre, Rougham Tower Avenue, Bury St Part 6—After the declaration of results (Moreton Hall) & Edmunds, IP32 7QB Rushbrooke with Rougham (North) 3 West Suffolk wards Great Saxham & Little St Andrew’s Church, Great Saxham, IP29 5JR Saxham No. Haverhill (South) St Felix Church, Princess Way, CB9 9BP of Ward seats Parishes or parish wards Kentford St Mary’s Church, Bury Road, Kentford, CB8 7PR Abbeygate 2 Bury St Edmunds (Abbeygate) Stanton Stanton
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