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AGENDA Grand Forks Events Center Commission Monthly Meeting Wednesday, August 26, 2015 | 7:30 a.m. #12 Meadowlark Room - Alerus Center Amanda Bentow Laura Block Brian Faison Hal Gershman Duane Hafner Julie Rygg Ken Vein 1. Call to Order 2. Roll Call 3. Consent Agenda a. Approval of Minutes of July 22, 2015 b. Approved of Minutes of August 7, 2015 4. Approval of July Financials 5. Committee Reports a. Finance/Renovation Committee – Laura Block, Maureen Storstad, Duane Hafner, Julie Rygg, and Ken Vein b. Convention & Visitors Bureau – Duane Hafner, Julie Rygg 6. Capital Projects Review a. Capital project bid award: Commercial Scrubber/Sweeper b. Capital project bid award: Projector Screen System 7. Executive Director Report a. Management Highlights b. Strategic Planning 8. Other 9. Adjournment Alerus Center Mission Statement The mission of the Alerus Center is to provide premier entertainment and events that stimulate economic impact and improve the quality of life for Grand Forks area citizens. Events Center Commission Mission Statement The mission of the Events Center Commission (also known as Alerus Center Commission) is to provide leadership that enables the Alerus Center to be beneficial to the regional economy, responsive to patrons, and accountable to Grand Forks taxpayers. Upcoming Meeting Dates 2015 - August 26 September 23 October 28 November 25 Alerus Center Commission Laura Block, Chair – 777-3734 Duane Hafner, Vice Chair – 775-2139 Amanda Bentow, Secretary – 330-8609 Brian Faison – 777-2794 Julie Rygg – 746-0444 Ken Vein – 772-3673 Hal Gershman – 780-0902 Alerus Center Management: (701) 792-1200 Cheryl Swanson – Executive Director Robert LeBarron – Assistant Director/Ticket Office Manager Darryl Jorgenson – Finance Manager Rod Oas – Food & Beverage Director Lance Johnson – Marketing Manager Bill Folk – Operations Manager-Events Brady Vander Velde –Operations Manager-Facilities Terry Anderson – Conference/Sales Manager MINUTES Grand Forks Events Center Commission Monthly Meeting Wednesday, July 22, 2015 | 7:30 am Meadowlark Room #12 - Alerus Center Call to Order Laura Block called the meeting to order at 7:30 am. Roll Call Present were Amanda Bentow, Laura Block, Brian Faison, Hal Gershman, Duane HaFner, Julie Rygg and Ken Vein. City: Maureen Storstad and Howard Swanson Alerus Center: Cheryl Swanson, Bob LeBarron, Bill Folk, Rod Oas, Darryl Jorgenson, Brady Vander Velde, Terry Anderson, Lance Johnson and Roberta Bursheim. We have a quorum. Consent Agenda The consent agenda, including the minutes From the June 24, 2015, meeting and management highlights were included in the packets. A motion was made by Hal Gershman to approve the consent agenda; seconded by Julie Rygg. Motion passed unanimously. Approval of June Financials The June Financials were presented and were included in the packet. June was budgeted to be a proFit of about $35,000; however, June resulted in a $38,000 proFit. Budgeted year-to-date proFit was approXimately $207,000; however, actual year-to-date is a proFit of $420,000. Cash to date is approXimately $3 million. Retained Earnings are about $2.2 million. The 36-month Profit/(loss) Average showed approXimately $61,000 average monthly proFit. Statement oF Cash Flows reFlected a net decrease in cash and cash equivalents by approXimately $83,000. A motion was made by Duane Hafner to approve the presented financials; seconded by Julie Rygg. Motion passed unanimously. Committee Reports a. Finance/Renovation Committee: Nothing to report. b. Convention & Visitors Bureau • Lodging taX is continues to be down. • Occupancy rate was down in June. • EXchange rate is still low. • Continues to promote Grand Forks and events in Grand Forks. Capital Projects Review • Exhibit Carpet: Management recommends that the Commission accepts/approves the bid From Hannaher’s/GaFFney’s. A motion was made by Hal Gershman to approve the Exhibit Carpet proposal from Hannaher’s/Gaffney’s; seconded by Ken Vein. Motion passed unanimously. • Exhibit carpet: Management recommends that the Commission accepts/approves the bid From CulineX. A motion was made by Hal Gershman to approve the dishwasher proposal from Culinex; seconded by Julie Rygg. Motion passed unanimously. • Astro TurF project is in the Final stage. • DehumidiFier has been purchased and will be installed in the turF pit. • Video Board Enclosure project is the Final stage. • Replacement oF voicemail server and phone operations to the Facility is underway. • Digital menu boards For concessions and the ticket oFFice project is moving Forward. CanadInns Meeting Review CanadInns proposed assuming responsibilities For Alerus Center liquor license and Food & Beverage operations. Commission recommends that Alerus Center continues to assume responsibilities For their liquor license and Food & Beverage operations. Executive Director Report June 2015 Summary • Eagles • Anything Goes • Weddings Upcoming Events • July 18 – North Dakota Shrine Bowl • Farm Equipment Auction • Bakken Conference • August 28 - DeF Leppard • August 29 – Color Run Strategic Planning Crossroad consultants have conducted interviews For the competitive analysis For Alerus Center. Other None Adjournment A motion was made by Duane Hafner to adjourn; seconded by Hal Gershman. Motion passed unanimously. Meeting adjourned at 8:04 am. RespectFully submitted, Amanda Bentow Roberta Bursheim CFECC Secretary Human Resources Technician, Alerus Center MINUTES Grand Forks Events Center Commission Special Request Meeting Friday, August 7, 2015 | 10:00 am Phone Conference Call Call to Order Laura Block called the meeting to order at 10:05 am. Roll Call Present were Laura Block, Hal Gershman, Duane Hafner, Julie Rygg and Ken Vein. City: Maureen Storstad and Howard Swanson Alerus Center: Cheryl Swanson, Bob LeBarron, Rod Oas, Darryl Jorgenson, Roberta Bursheim. We have a quorum. Capital Project Bid Award • Concession Menu Board: Management recommends that the Commission accepts/approves the bid from CDW. A motion was made by Hal Gershman to approve the Concession Menu Board proposal from CDW; seconded by Duane Hafner. Motion passed unanimously. Other None Adjournment Meeting adjourned at 10:10 am. Respectfully submitted, Amanda Bentow Roberta Bursheim CFECC Secretary Human Resources Technician, Alerus Center Management Highlights July 2015 Summary • Welcomed The Bakken Conference & Expo to the Conference Center and Arena from July 27-29; • Presented the Annual North Dakota Shrine Bowl Football Games and Awards Banquet; • Hosted six wedding receptions; • Executive Director Cheryl Swanson and Assistant Director Bob LeBarron represented Alerus Center at the IAVM Venue Connect Annual Conference. July 2015 Total Number of Events Comparison Event Type 2015 2014 2013 2012 Banquets 3 2 1 6 Concerts 0 1 1 0 Family Shows 0 0 0 0 Conventions 0 1 0 2 Meetings/Conferences 10 17 20 20 Consumer Shows 2 0 1 1 Trade Shows 1 0 0 0 Wedding Receptions 4 5 4 2 Community/Civic 1 1 3 0 Sporting 1 0 1 0 Monthly Total 22 27 31 31 Year-to-Date Total 242 280 401 384 July 2015 Total Number of Event Days Comparison Event Type/Days 2015 2014 2013 2012 Banquets 3 2 1 6 Concerts 0 1 1 0 Family Shows 0 0 0 0 Convention 0 2 0 4 Meeting/Conferences 10 20 52 39 Consumer Show 2 0 4 1 Trade Show 3 0 0 0 Wedding Reception 4 5 4 2 Community/Civic 1 1 4 0 Sporting 1 0 1 0 Monthly Total 24 31 67 52 Year -to-Date Total 328 404 448 556 2015 Attendance Comparison July 2015 2014 2013 2012 2011 6,079 5,742 5,697 5,036 6,243 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 2015 2014 2013 2012 2011 YEAR-TO-DATE COMPARISON 2015 2014 2013 2012 2011 101,113 125,613 126,812 152,261 114,941 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 2015 2014 2013 2012 2011 Upcoming Events September September 11 UND Fan Luncheon September 12 UND Football vs Drake September 21-22 UAS Summit and Expo September 24 Fall Job Fair September 25 UND Fan Luncheon September 26 UND Football vs UC Davis September 26 Harvest Gala October October 8 Sioux Awards October 9 UND Fan Luncheon October 10 UND Football vs Idaho State October 14-18 Quilting on the Red October 18 Tummy to Tot Expo October 18-20 Healthcare Horizons October 24 Step Out: Walk to Stop Diabetes October 30 UND Fan Luncheon October 31 UND Football vs Montana State Market Area Competitor Comparison Alerus Center - Grand Forks Def Leppard August 28, 2015 Color Run August 29, 2015 UND Football Season Tummy To Tot Expo 18-Oct-15 Motley Crue December 8, 2015 Ralph Engelstad Arena - Grand Forks Disney Live! October 19, 2015 UND Men's and Women's Hockey, Basketball, and Women's Volleyball Season Empire Arts Center-Grand Forks UND Arts Collection Year Round Local Productions Year Round Chester Fritz Auditorium - Grand Forks Alexander, Who's Not Not Not Not Not Going to Move October 11, 2015 Buddy Holly Meets the Beatles 24-Oct-15 Moscow Ballet's Great Russian Nutcracker November 11, 2015 Girls Night: The Musical November 5, 2015 Winter wUNDerland December 5, 2015 Lori Line- Christmas in the City December 19, 2015 FargoDome - Fargo NDSU Football Season Shania Twain September 21, 2015 Taylor Swift October 12, 2015 Nitro Circus Live October 25, 2015 Joseph and the Amazine Technicolor Dreamcoat October 28, 2015 Cirque Dreams Holidaze December 9, 2015 Million Dollar Quartet January 25, 2016 Ragtime The Musical February 15, 2015 Buddy- The Buddy Holly Story February 23, 2015 Scheels Arena - Fargo Jurassic Quest August 28-30, 2015 Fargo Force Hockey Season MTS Centre - Winnipeg NAS September 3, 2015 Janet Jackson September 8, 2015 Indigenous Music Awards September 11, 2015 AC/DC September 17, 2015 The Tenors September 18, 2015 Shania Twain September 20, 2015 Kelly Clarkson October 7, 2015 The Who October 8, 2015 Dean Brody and Paul Brandt October 9, 2015 NBA Preseason Game October 10, 2015 Slipknot October 14, 2015 Nitro Circus October 28, 2015 Judas Priest November 1, 2015 Barenaked Ladies November 6, 2015 Styx November 17, 2015 Loverboy November 28, 2015 Darcy Oake December 4, 2015 Monster Jam January 30-31, 2015 Sanford Center - Bemidji Michael W.
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