Grand Forks Events Center Commission Monthly Meeting

Wednesday, June 24th 2020|7:30 a.m. Zoom Meeting-

Members of the Grand Forks Events Center Commission may be attending this meeting in person, electronically or telephonically. All in person participation will be conducted in accordance with COVID- 19 precautions including social distancing modifications as recommended by the CDC, the Department of Health and/or the Grand Forks Public Health Department. (Limited space is available for public attendance).

Members of the public wishing to view the live meeting of the Grand Forks Event Center Commission should contact Cole Johnson at (701) 792-1200 or by email at [email protected] prior to 5:00 p.m. on Tuesday June 23rd, 2020 for further information.

Bill Chaves Hal Gershman Jay Kleven Curt Kreun

Pat McLean Matt Walkowiak Ken Vein Clare Albrecht

Julie Rygg

1. Call to Order

2. Roll Call

3. Consent Agenda

a. Approval of Minutes from May 27th, 2020

4. 2021 Operating Budget

5. May 2020 Financials

6. Management Reports a. Executive Report b. Finance c. Operations d. Food and Beverage e. Marketing f. Partnerships g. Conference Sales h. Event Management

7. Committee Reports a. Finance/Renovation Committee – Curt Kreun, Pat McLean, Jay Kleven, Matt Walkowiak, Maureen Storstad, and Ken Vein b. Convention & Visitors Bureau – Julie Rygg

8. Other

9. Adjournment

Alerus Center Mission Statement The mission of the Alerus Center is to provide premier entertainment and events that stimulate economic impact and improve the quality of life for Grand Forks area citizens.

Upcoming Meeting Dates

July 22nd August 26th September 23rd

MINUTES Grand Forks Events Center Commission

Wednesday, May 27th 2020| 7:30 am Zoom Call

Call to Order: Pat McLean- called the meeting to order at 7:32 am.

Roll Call Present: Bill Chaves, Matt Walkowiak, Julie Rygg, Jay Kleven, Pat McLean, Clare Albrecht, Curt Kreun, Hal Gershman& Ken Vein City: Maureen Storstad, Todd Feland, and Howard Swanson Alerus Center: Anna Rosburg, Danny Melise, Dan Toop, Derek Hoffert, Jonathan Greene, Brandon Ruege, Cole Johnson and Kaitlyn Spinney We have a quorum.

Consent Agenda The minutes from the last Commission Meeting on April 22nd were reviewed and approved.

A motion was made by Jay Kleven to approve the minutes; seconded by Pat McLean Motion passed unanimously.

COVID-19 Update Have had new governor guidelines on events and have hosted a few small events. Employees that are currently working from home, they will start to transition back into the office, staying in line with city of Grand Forks employees. Anna has also asked that we stop public walking hours until later in the year and only allow essential workers and event guests in the building.

2021 Operating Budget Anna went over the guiding principles due to the circumstances for the 2021 operating budget. The general assumptions for the budget included, trimming travel/training, scaling back non-essential spending in every department, eliminating planned full time positions, and budgeted hospitality tax income will decrease 10% from 2019 budget. Anna went over individual items in every department for items pertaining to the budget cuts. Branden then went over the cash balances of each account and answered questions on them. The Alerus Center team gave a brief update on the capital strategy and the two different plans explaining the differences of each.

April 2020 Financials Had two events in the month of April with an income of roughly $15,000. Brandon then continued to go over the other income/expenses for the month of April, which was understandably down due to events and the building being closed.

A motion was made by Ken Vein to approve the minutes; seconded by Hal Gershman Motion passed unanimously.

Alerus Center Surplus Items During the shutdown the operations team has been going through and organizing the building. Jonathan has brought up some items that have not been used, and had pictures of them.

A motion was made by Hal Gershman to approve the sale of surplus items; seconded by Curt Kreun Motion passed unanimously.

2020 Capital Projects – C Riser Recommendation Jonathan is recommending that the C Riser project that was approved for 2020 be pushed back to 2021 due to the pandemic. The project had started and got to the part of the demolition of the old C risers.

A motion was made by Ken Vein to approve the sale of surplus items; seconded by Jay Kleven Motion passed unanimously.

Management Reports

a) Executive Report – Anna Rosburg- The executive reports will be moving to bi-weekly form weekly. Is also working on the contracts for the future making sure they have pandemic language in them.

b) Finance – Brandon Ruege – Finance will continue to send out weekly projections, continuing on collecting AR, and working on the 2021 budget.

c) Operations – Jonathan Greene- Continuing with cleanup projects around the building, and looking up items and costs for COVID.

d) Food and Beverage – Dan Toop- Finding new ways how to serve people for events post COVID.

e) Marketing– Kaitlyn Spinney - Kaitlin stepped into this role, been on conference calls, working on the website and making sure everything is update for the COVID language

f) Partnerships – Derek Hoffert- Currently in a lot of renewal deals, Alerus naming have been going well. Talked about home concert series and the success that is having.

g) Conference Sales- Kaitlyn Spinney- Eighty five events that have cancelled, which is 559k in lost revenue, most of the deposits are going to new events for later dates. Sixty four events have booked for 2021

h) Events- Danny Melise- Have been helping out with different projects going on in the building. Talking with other building on the events they are hosting and how they are executing them.

Committee Reports a. Finance/Renovation Committee – Curt Kreun, Pat McLean, Jay Kleven, Matt Walkowiak, Maureen Storstad, and Ken Vein

Everything was covered in todays meeting.

b. Convention & Visitors Bureau – Julie Rygg

April’s occupancy was 23% down from 51% of last year; a few hotels have done well for health care workers 6.3 million dollars that have been lost due to pandemic. Canadian border is still closed; a date that has been tentatively set to return June 21st.

Adjournment A motion was made by Hal Gershman to adjourn; seconded by Matt Walkowiak Motion passed unanimously.

Meeting adjourned at 8:32 am.

Respectfully submitted, Cole Johnson Jay Kleven

Alerus Center Management (701) 792-1200

Anna Rosburg General Manager Daniel Melise Assistant General Manager Brandon Ruege Finance Director Marketing Director Derek Hoffert Director of Partnerships Kaitlyn Spinney Director of Conference Sales & Marketing Jonathan Greene Director of Operations Dan Toop Director of Food & Beverage

Conference Center Events Breakdown (Nature of Event)

 Meetings o Content focused o Can be multi-day  Banquets o Food/celebration focused o Single day event  Weddings o A reception/ceremony for two people celebrating a wedding  Conventions o Multi-day event that is content focused o Typically has advanced registrations o Is private o Typically involves hotel stays o May or may not have tradeshow booths  Tradeshows o Vendor booths o Private o No content or meetings  Consumer Shows o Open to the public o Tickets may or may not have a price point o Vendor booth selling or marketing

ALERUS CENTER FISCAL YEAR 2020 EVENTS SPREAD code EVENTS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTALS 011 Football Regular Season 131 5 019 Other College Sports 1 1 020 Other Sports 1 1 021 High School Sports 1 1 2 029 Ballroom Concerts 1 1 1 3 030 Minor Concerts 1 1 1 3 031 Major Concerts 0 042 Globetrotters 1 1 043 Motor Sports 1 1 045 Family Shows 1 1 2 065 Comedians 1 1 066 Graduations 3 3 067 Happy Harry's Beer & Bacon Festival 1 1 068 Other 0 076 Dance 1 1 050 Banquets 7 10 9 5 10 5 6 5 10 14 10 14 105 049 Weddings 4 2 2635543236 055 Special Events 2 1 1 2 6 051 Meetings 12 16 22 18 12 10 5 5 17 20 14 12 163 052 Consumer shows 116221 1 3118 053 Trade shows 1 1 2 1 5 054 Conventions 3 2 3 31143 222 060 Facility Use 0 061 Community Events 5 3 6 4 18 062 City Use 23222322223227

TOTALS 34 41 47 38 38 28 17 18 47 49 34 34 425 May 2020 Total Number of Events Comparison Event Type 2017 2018 2019 2020 Banquets 3 9 12 0 Concerts 0 1 1 0 Family Shows 0 0 0 0 Conventions 1 5 0 0 Meetings 11 12 12 2 Consumer Shows 2 2 3 0 Trade Shows 0 0 0 0 Wedding Receptions 0 0 0 0 Community/Civic 2 5 7 0 Sporting 2 2 0 0 Comedian N/A N/A 0 0 City Use N/A N/A 1 1 Beer and Bacon Festival N/A N/A 0 0 Dance N/A N/A 0 0 Harlem Globetrotters N/A N/A 0 0 Monster Trucks N/A N/A 0 0 Other N/A N/A 2 0 Monthly Total 20 36 38 3

Year-to-Date Total 133 141 209 105

May 2020 Total Number of Event Days Comparison Event Type/Days 2017 2018 2019 2020 Banquets 3 13 13 0 Concerts 0 1 1 0 Family Shows 0 0 0 0 Convention 1 8 0 0 Meeting 13 18 18 2 Consumer Show 3 8 4 0 Trade Show 0 0 0 0 Wedding Reception 0 0 0 0 Community/Civic 2 5 7 0 Sporting 2 4 0 0 Comedian N/A N/A 0 0 City Use N/A N/A 1 1 Beer and Bacon Festival N/A N/A 0 0 Dance N/A N/A 0 0 Harlem Globetrotters N/A N/A 0 0 Monster Trucks N/A N/A 0 0 Other N/A N/A 2 0 Monthly Total 24 57 46 3

Year -to-Date Total 199 218 303 141

2020 Attendance Comparison

MAY 2016 2017 2018 2019 2020 9,408 17,629 31,193 17,122 15

35,000

30,000

25,000

20,000

15,000

10,000

5,000

0 2016 2017 2018 2019 2020 YEAR-TO-DATE COMPARISON 2016 2017 2018 2019 2020 75,899 77,463 102,306 104,953 43,689

120,000

100,000

80,000

60,000

40,000

20,000

0 2016 2017 2018 2019 2020 Commission Packet Upcoming Events Description Start DateEnd Date Type Emergency Vehicle Operations 06/17/20 06/19/20 City Usage (CITY) Course (EVOC) Training Spa Show 06/19/20 06/21/20 Trade show (TRADE) Drone Testing 06/19/20 06/19/20 Charity / Community Event (CHARI) ACS Maintenance of Control 06/22/20 06/26/20 Meeting (MEETI) Systems ACS Safety Meeting 06/22/20 06/23/20 Meeting (MEETI) ACS Electrical CEU Classes 06/23/20 06/24/20 Meeting (MEETI) ACS Board Meeting 06/24/20 06/24/20 Meeting (MEETI) Commission Meeting 06/24/20 06/24/20 City Usage (CITY) Park & Rec Movie in the Parking Lot 06/25/20 06/25/20 Charity / Community Event (CHARI) Anything Goes - Parking Lot Edition 06/27/20 06/27/20 Consumer show (CONSU) Finance & Renovation Meeting 07/08/20 07/08/20 City Usage (CITY) ACS Meeting 07/13/20 07/15/20 Meeting (MEETI) Forks Friends of NRA Banquet 07/16/20 07/16/20 Banquet (BANQ) Sand/Storandt Wedding 07/18/20 07/18/20 Wedding Reception (WEDD) Commission Meeting 07/22/20 07/22/20 City Usage (CITY) Prime Steel Show and Shine on I-29 07/25/20 07/26/20 Consumer show (CONSU) Peterson/Anvinson Wedding 08/01/20 08/01/20 Wedding Reception (WEDD) Pre-Harvest Meeting ACSC 08/04/20 08/04/20 Meeting (MEETI) Brady Martz Meeting 08/05/20 08/07/20 Meeting (MEETI) Gaustad/Salyer Wedding 08/08/20 08/08/20 Wedding Reception (WEDD) Finance & Renovation Meeting 08/12/20 08/12/20 City Usage (CITY) Raise the Forks 08/13/20 08/13/20 Charity / Community Event (CHARI) Christenson/McClintock Wedding 08/15/20 08/15/20 Wedding Reception (WEDD) Reception Geatz/Braaten Wedding Dance 08/15/20 08/15/20 Wedding Reception (WEDD) ND CPA Society 08/17/20 08/18/20 Meeting (MEETI) Nodak Electric Cooperative - Annual 08/18/20 08/18/20 Banquet (BANQ) Meeting Market Area Competitor Comparison

Alerus Center (Grand Forks, ND) Movie in the Park-ing Lot June 25, 2020 Anything Goes Sale June 27, 2020 UND Football Season Alice Cooper Postponed Brantley Gilbert Postponed PBR: Pendleton Whisky Velocity Postponed Hugo's Toughest Monster Truck Tour September 12, 2020 River Cinema Grand Forks Comic Con September 26-27, 2020 Luke Combs October 2, 2020 Def Leppard with ZZ Top October 12, 2020 Bryce Vine October 16, 2020 Home Free October 24, 2020 Trolls LIVE! December 29-30, 2020

Ralph Engelstad Arena (Grand Forks, ND) UND Men's and Women's Hockey, Basketball, and Women's Volleyball Season Baby Shark Live! () November 18, 2020 Shrine Circus August 28-29, 2020

Empire Arts Center (Grand Forks, ND) UND Arts Collection Year Round Local Productions Year Round The Novel Movie September 18, 2020 Fighting Over Sioux Premiere November 11, 2020

Chester Fritz Auditorium (Grand Forks, ND) General Summer Commencement August 7, 2020 #IMomSoHard October 25, 2020 Stomp February 16, 2021

FargoDome (Fargo, ND) Maroon 5 POSTPONED Guns N' Roses 2020 Tour POSTPONED 2020 Sanford Fargo Marathon POSTPONED Cher September 26, 2020 MercyMe Tour November 15, 2020

Scheels Arena (Fargo, ND) Fargo Force Hockey Season Go Far Women's Run August 7-8, 2020 Pride of Dakota November 20-22, 2020 Fish Addictions Ice Fishing Show December 11-13, 2020

Sanford Health Complex/ (Fargo, ND) NDSU Men's and Women's Basketball Season

Bell MTS Place (Winnipeg, MB) Electric Circus September 10, 2020 The Lumineers-III: The World Tour September 12, 2020 Miranda Lambert October 17, 2020 The Weeknd June 17, 2021 Rage Against the Machine June 25, 2021 Toby Keith July 23, 2021 Dude Perfect Cancelled Baby Shark Live Cancelled Saints and Sinners 2020 Tour Postponed

Sanford Center (Bemidji, MN) BSU Men's and Women's Hockey Season Harlem Globetrotters Postponed Charlie Daniels Band September 3, 2020 Bluestem (Moorhead, MN) ALABAMA Postponed Cody Johnson August 7, 2020 Cole Swindell August 14, 2020 Rock the Meadow August 15, 2020 Sister Cities Smokeout August 28-29, 2020

Shooting Star Casino (Mahnomen, MN) December 18, 2020

Dakota Magic Casino (Hankinson, ND)

Spirit Lake Casino (Devils Lake, ND) Asia March 13, 2021 Easton Corbin TBD Bellamy Brothers May 8, 2021

Northern Lights Casino (Walker, MN) Loverboy & Headeast June 12, 2020 NSC Challengers June 27, 2020 Buckcherry & Hinder July 31, 2020 Urban Cowboy August 1, 2020 Sheena Easton/Tiffany August 22, 2020 The Oak Ridge Boys August 27, 2020 Jo Dee Messina November 3, 2020 Bellamy Brothers November 6, 2020 Golden Gloves Boxing TBD

Seven Clans Casinos (TRF, Warroad, Red Lake, MN)

Bismarck Civic Center (Bismarck, ND) Aaron Tippin June 28, 2020 Toby Keith July 23, 2020 The Mavericks July 24, 2020 Justin Moore December 4, 2020 Dakota Territory Gun Collectors Association's Gun Show August 21-23, 2020 Wynonna & The Big Noise Canceled PBR Postponed (Fargo, ND) Bert Kreischer - The Berty Boy World Tour December 18, 2020

Fargo Theatre (Fargo, ND) The World Famous Glenn Miller Orchestra July 16, 2020 Leo Kottke July 31, 2020 Paula Poundstone August 1, 2020 Ricky Nelson Remembered August 6, 2020 Vicki Lawrence & Mama: A Two Woman Show August 8, 2020 Bee Gees Gold: A Tribute To The Bee Gees September 9, 2020 The Room Live! With Special Guest Greg Sestero October 1, 2020 Piff The Magic Dragon October 16, 2020 Killer Queen October 20, 2020 Three Dog Night November 15, 2020 Wynonna & The Big Noise November 19, 2020 Jo Koy November 20, 2020 Golden Girls Show: A Puppet Parody February 11, 2021