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Members of the Grand Forks Events Center Commission May Be Attending This Meeting in Person, Electronically Or Telephonically

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Members of the Grand Forks Events Center Commission May Be Attending This Meeting in Person, Electronically Or Telephonically Grand Forks Events Center Commission Monthly Meeting Wednesday, June 24th 2020|7:30 a.m. Zoom Meeting- Alerus Center Members of the Grand Forks Events Center Commission may be attending this meeting in person, electronically or telephonically. All in person participation will be conducted in accordance with COVID- 19 precautions including social distancing modifications as recommended by the CDC, the North Dakota Department of Health and/or the Grand Forks Public Health Department. (Limited space is available for public attendance). Members of the public wishing to view the live meeting of the Grand Forks Event Center Commission should contact Cole Johnson at (701) 792-1200 or by email at [email protected] prior to 5:00 p.m. on Tuesday June 23rd, 2020 for further information. Bill Chaves Hal Gershman Jay Kleven Curt Kreun Pat McLean Matt Walkowiak Ken Vein Clare Albrecht Julie Rygg 1. Call to Order 2. Roll Call 3. Consent Agenda a. Approval of Minutes from May 27th, 2020 4. 2021 Operating Budget 5. May 2020 Financials 6. Management Reports a. Executive Report b. Finance c. Operations d. Food and Beverage e. Marketing f. Partnerships g. Conference Sales h. Event Management 7. Committee Reports a. Finance/Renovation Committee – Curt Kreun, Pat McLean, Jay Kleven, Matt Walkowiak, Maureen Storstad, and Ken Vein b. Convention & Visitors Bureau – Julie Rygg 8. Other 9. Adjournment Alerus Center Mission Statement The mission of the Alerus Center is to provide premier entertainment and events that stimulate economic impact and improve the quality of life for Grand Forks area citizens. Upcoming Meeting Dates July 22nd August 26th September 23rd MINUTES Grand Forks Events Center Commission Wednesday, May 27th 2020| 7:30 am Zoom Call Call to Order: Pat McLean- called the meeting to order at 7:32 am. Roll Call Present: Bill Chaves, Matt Walkowiak, Julie Rygg, Jay Kleven, Pat McLean, Clare Albrecht, Curt Kreun, Hal Gershman& Ken Vein City: Maureen Storstad, Todd Feland, and Howard Swanson Alerus Center: Anna Rosburg, Danny Melise, Dan Toop, Derek Hoffert, Jonathan Greene, Brandon Ruege, Cole Johnson and Kaitlyn Spinney We have a quorum. Consent Agenda The minutes from the last Commission Meeting on April 22nd were reviewed and approved. A motion was made by Jay Kleven to approve the minutes; seconded by Pat McLean Motion passed unanimously. COVID-19 Update Have had new governor guidelines on events and have hosted a few small events. Employees that are currently working from home, they will start to transition back into the office, staying in line with city of Grand Forks employees. Anna has also asked that we stop public walking hours until later in the year and only allow essential workers and event guests in the building. 2021 Operating Budget Anna went over the guiding principles due to the circumstances for the 2021 operating budget. The general assumptions for the budget included, trimming travel/training, scaling back non-essential spending in every department, eliminating planned full time positions, and budgeted hospitality tax income will decrease 10% from 2019 budget. Anna went over individual items in every department for items pertaining to the budget cuts. Branden then went over the cash balances of each account and answered questions on them. The Alerus Center team gave a brief update on the capital strategy and the two different plans explaining the differences of each. April 2020 Financials Had two events in the month of April with an income of roughly $15,000. Brandon then continued to go over the other income/expenses for the month of April, which was understandably down due to events and the building being closed. A motion was made by Ken Vein to approve the minutes; seconded by Hal Gershman Motion passed unanimously. Alerus Center Surplus Items During the shutdown the operations team has been going through and organizing the building. Jonathan has brought up some items that have not been used, and had pictures of them. A motion was made by Hal Gershman to approve the sale of surplus items; seconded by Curt Kreun Motion passed unanimously. 2020 Capital Projects – C Riser Recommendation Jonathan is recommending that the C Riser project that was approved for 2020 be pushed back to 2021 due to the pandemic. The project had started and got to the part of the demolition of the old C risers. A motion was made by Ken Vein to approve the sale of surplus items; seconded by Jay Kleven Motion passed unanimously. Management Reports a) Executive Report – Anna Rosburg- The executive reports will be moving to bi-weekly form weekly. Is also working on the contracts for the future making sure they have pandemic language in them. b) Finance – Brandon Ruege – Finance will continue to send out weekly projections, continuing on collecting AR, and working on the 2021 budget. c) Operations – Jonathan Greene- Continuing with cleanup projects around the building, and looking up items and costs for COVID. d) Food and Beverage – Dan Toop- Finding new ways how to serve people for events post COVID. e) Marketing– Kaitlyn Spinney - Kaitlin stepped into this role, been on conference calls, working on the website and making sure everything is update for the COVID language f) Partnerships – Derek Hoffert- Currently in a lot of renewal deals, Alerus naming have been going well. Talked about home concert series and the success that is having. g) Conference Sales- Kaitlyn Spinney- Eighty five events that have cancelled, which is 559k in lost revenue, most of the deposits are going to new events for later dates. Sixty four events have booked for 2021 h) Events- Danny Melise- Have been helping out with different projects going on in the building. Talking with other building on the events they are hosting and how they are executing them. Committee Reports a. Finance/Renovation Committee – Curt Kreun, Pat McLean, Jay Kleven, Matt Walkowiak, Maureen Storstad, and Ken Vein Everything was covered in todays meeting. b. Convention & Visitors Bureau – Julie Rygg April’s occupancy was 23% down from 51% of last year; a few hotels have done well for health care workers 6.3 million dollars that have been lost due to pandemic. Canadian border is still closed; a date that has been tentatively set to return June 21st. Adjournment A motion was made by Hal Gershman to adjourn; seconded by Matt Walkowiak Motion passed unanimously. Meeting adjourned at 8:32 am. Respectfully submitted, Cole Johnson Jay Kleven Alerus Center Management (701) 792-1200 Anna Rosburg General Manager Daniel Melise Assistant General Manager Brandon Ruege Finance Director Marketing Director Derek Hoffert Director of Partnerships Kaitlyn Spinney Director of Conference Sales & Marketing Jonathan Greene Director of Operations Dan Toop Director of Food & Beverage Conference Center Events Breakdown (Nature of Event) Meetings o Content focused o Can be multi-day Banquets o Food/celebration focused o Single day event Weddings o A reception/ceremony for two people celebrating a wedding Conventions o Multi-day event that is content focused o Typically has advanced registrations o Is private o Typically involves hotel stays o May or may not have tradeshow booths Tradeshows o Vendor booths o Private o No content or meetings Consumer Shows o Open to the public o Tickets may or may not have a price point o Vendor booth selling or marketing ALERUS CENTER FISCAL YEAR 2020 EVENTS SPREAD code EVENTS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTALS 011 Football Regular Season 131 5 019 Other College Sports 1 1 020 Other Sports 1 1 021 High School Sports 1 1 2 029 Ballroom Concerts 1 1 1 3 030 Minor Concerts 1 1 1 3 031 Major Concerts 0 042 Globetrotters 1 1 043 Motor Sports 1 1 045 Family Shows 1 1 2 065 Comedians 1 1 066 Graduations 3 3 067 Happy Harry's Beer & Bacon Festival 1 1 068 Other 0 076 Dance 1 1 050 Banquets 7 10 9 5 10 5 6 5 10 14 10 14 105 049 Weddings 4 2 2635543236 055 Special Events 2 1 1 2 6 051 Meetings 12 16 22 18 12 10 5 5 17 20 14 12 163 052 Consumer shows 116221 1 3118 053 Trade shows 1 1 2 1 5 054 Conventions 3 2 3 31143 222 060 Facility Use 0 061 Community Events 5 3 6 4 18 062 City Use 23222322223227 TOTALS 34 41 47 38 38 28 17 18 47 49 34 34 425 May 2020 Total Number of Events Comparison Event Type 2017 2018 2019 2020 Banquets 3 9 12 0 Concerts 0 1 1 0 Family Shows 0 0 0 0 Conventions 1 5 0 0 Meetings 11 12 12 2 Consumer Shows 2 2 3 0 Trade Shows 0 0 0 0 Wedding Receptions 0 0 0 0 Community/Civic 2 5 7 0 Sporting 2 2 0 0 Comedian N/A N/A 0 0 City Use N/A N/A 1 1 Beer and Bacon Festival N/A N/A 0 0 Dance N/A N/A 0 0 Harlem Globetrotters N/A N/A 0 0 Monster Trucks N/A N/A 0 0 Other N/A N/A 2 0 Monthly Total 20 36 38 3 Year-to-Date Total 133 141 209 105 May 2020 Total Number of Event Days Comparison Event Type/Days 2017 2018 2019 2020 Banquets 3 13 13 0 Concerts 0 1 1 0 Family Shows 0 0 0 0 Convention 1 8 0 0 Meeting 13 18 18 2 Consumer Show 3 8 4 0 Trade Show 0 0 0 0 Wedding Reception 0 0 0 0 Community/Civic 2 5 7 0 Sporting 2 4 0 0 Comedian N/A N/A 0 0 City Use N/A N/A 1 1 Beer and Bacon Festival N/A N/A 0 0 Dance N/A N/A 0 0 Harlem Globetrotters N/A N/A 0 0 Monster Trucks N/A N/A 0 0 Other N/A N/A 2 0 Monthly Total 24 57 46 3 Year -to-Date Total 199 218 303 141 2020 Attendance Comparison MAY 2016 2017 2018 2019 2020 9,408 17,629 31,193 17,122 15 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 2016 2017 2018 2019 2020 YEAR-TO-DATE COMPARISON 2016 2017 2018 2019 2020 75,899 77,463 102,306 104,953 43,689 120,000 100,000 80,000 60,000 40,000 20,000 0 2016 2017 2018
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