Annual Budget 2012-2013
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ANNUAL BUDGET 2012‐2013 Allen Convention & Visitors Bureau The Allen Convention & Visitors Bureau (CVB) was officially formed as a City department in September 2009 and was tasked with marketing Allen as a new destination for conventions and tourism. North Star Destination Strategies was hired to create a brand concept that would clearly identify Allen, Texas and communicate our destination assets. The creative concept developed by North Star positions Allen as a destination for those looking for an easy escape full of simple pleasures with a tone that conveys Allen’s freshness, openness and entertaining nature. The concept personifies Allen with each of the simple pleasures found in our community. Specifically, the concept is about not simply launching Allen’s voice into the marketplace, but about establishing and asserting its persona. Grounding this concept is a signature‐style logo “All the best…Allen.” For more on Allen, Texas please visit: http://www.cityofallen.org/ http://www.allentx.com/ http://visitallentexas.com/ CITY OF ALLEN, TEXAS ANNUAL BUDGET FISCAL YEAR 2012 – 2013 Approved by the City Council September 11th, 2012 Councilmembers Mayor Stephen Terrell Mayor Pro Tem, Place No. 5 Gary L. Caplinger Councilmember, Place No. 1 Kurt Kizer Councilmember, Place No. 2 Ross Obermeyer Councilmember, Place No. 3 Joey Herald Councilmember, Place No. 4 Robin L. Sedlacek Councilmember, Place No. 6 Baine Brooks Management Staff City Manager Peter H. Vargas Chief Financial Officer Kevin Hammeke Assistant Finance Director Joanne Stoehr Budget Manager Trish Featherston C I T Y O F A L L E N Our Mission To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced. Our Pledge to fulfill our mission in a way that: RESPECTS AND VALUES CITIZENS AND EMPLOYEES § NURTURES COMMUNITY INVOLVEMENT § DEMONSTRATES THE HIGHEST ETHICAL STANDARDS § IMPROVES EFFECTIVE COMMUNICATIONS § MODELS SAFETY § EXEMPLIFIES PROFESSIONALISM § PROMOTES TEAMWORK § DEMONSTRATES STEWARDSHIP § REWARDS MERITORIOUS PERFORMANCE § MAXIMIZES THE USE OF TECHNOLOGY § ENCOURAGES FLEXIBILITY, INNOVATION AND CREATIVITY § UTILIZES EFFECTIVE PLANNING § PROVIDES OPPORTUNITIES FOR PERSONAL AND PROFESSIONAL GROWTH FOR ALL PERSONNEL § AND ASSIGNS APPROPRIATE RESPONSIBILITY AND ACCOUNTABILITY. TABLE OF CONTENTS BUDGET OVERVIEW Letter from City Manager ............................................................................................... 1 Economic Outlook ....................................................................................................... 10 Fund Structure ............................................................................................................. 11 Budget Process – Basis, Process, and Amendments ................................................. 15 Budget Calendar .......................................................................................................... 16 Budget Process – Strategic Plan and Capital Budget ................................................. 18 Strategic Plan .............................................................................................................. 19 Financial Policies and Practices .................................................................................. 27 Revenue Summary ...................................................................................................... 32 Combined Budget Summaries .................................................................................... 36 Organizational Chart .................................................................................................... 41 Staffing Summary ........................................................................................................ 42 GENERAL FUND OVERVIEW Revenue and Expenditure Summary ........................................................................ 43 Revenue and Expenditures by Function Charts ......................................................... 45 Revenues ................................................................................................................... 46 Tax Structure .............................................................................................................. 48 Budget Assumptions ................................................................................................... 49 Expenditures by Function ........................................................................................... 50 Expenditures by Classification ................................................................................... 51 GENERAL FUND DEPARTMENTS City Administration ...................................................................................................... 53 City Secretary ............................................................................................................. 57 Community Development ........................................................................................... 61 Community Services ................................................................................................... 69 Engineering ................................................................................................................ 81 Finance ....................................................................................................................... 85 Fire ............................................................................................................................. 89 Human Resources ...................................................................................................... 93 Information Technology .............................................................................................. 97 Internal Services ....................................................................................................... 101 Library ....................................................................................................................... 105 Municipal Court ......................................................................................................... 111 Parks and Recreation ............................................................................................... 115 Police ........................................................................................................................ 125 Public and Media Relations Office ........................................................................... 131 The Village at Allen ................................................................................................... 137 TABLE OF CONTENTS continued… DEBT SERVICE FUND Debt Policy and Fund Balance Summary ................................................................. 141 Debt Service Requirements .................................................................................... 142 TAX INCREMENT FINANCING FUND Revenue and Expenditure Summary ....................................................................... 147 Tax Increment Financing .......................................................................................... 148 WATER AND SEWER FUND Revenue and Expense Summary ............................................................................. 151 Revenue and Expenses by Function Charts ............................................................ 152 Revenue Detail ......................................................................................................... 153 Expenses by Classification ....................................................................................... 154 Water and Sewer ..................................................................................................... 155 Utility Collections ...................................................................................................... 160 OTHER FUNDS Solid Waste .............................................................................................................. 163 Drainage ................................................................................................................... 169 Golf Course .............................................................................................................. 175 Asset Forfeiture ........................................................................................................ 181 Hotel Occupancy Tax ............................................................................................... 187 Grant Fund ............................................................................................................... 195 Replacement Fund ................................................................................................... 201 Risk Management ..................................................................................................... 207 Economic Development Corporation........................................................................ 213 Community Development Corporation ..................................................................... 219 CAPITAL PROJECTS Locator Map .............................................................................................................. 225 Major Projects - Highlights ....................................................................................... 226 Relationship between Operating and Capital Budgets ............................................ 228 Capital Projects