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Minutes of the Full Council Meeting Held at 10/12 Orchard Street, Neath on Thursday, 7Th June 2018 at 6Pm

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Minutes of the Full Council Meeting Held at 10/12 Orchard Street, Neath on Thursday, 7Th June 2018 at 6Pm MINUTES OF THE FULL COUNCIL MEETING HELD AT 10/12 ORCHARD STREET, NEATH ON THURSDAY, 7TH JUNE 2018 AT 6PM PRESENT: CHAIRMAN: CLLR. M. PROTHEROE COUNCILLORS: A. CARTER G. L. EVANS J. EVANS D. FLYNN P. JAMES MRS L. JONES MRS J. L. LOCKYER MRS S. M. MARSTON MRS. S. MILLER A. MUSAIED MRS S.M.PENRY R. PRICE A. SIMS J. WARMAN IN ATTENDANCE: KATHRYN CHARLES BEN HUGHES SARA WHARMBY 7118 TO RECEIVE APOLOGIES FOR ABSENCE Apologies for absence were received from Cllr. B. MacCathail, Cllr. A. McGrath, Cllr. G. Morgan and Cllr. C. Webber. 7119 TO RECEIVE DECLARATIONS OF INTEREST FROM MEMBERS There were no declarations of interest received. 7120 TO RECEIVE AN UPDATE FROM JO HILLIER-RAIKES, NPTCBC TOWN CENTRES MANAGER The Chair welcomed Jo Hiller to the Meeting. Cllr. J. Warman entered the Meeting at 6.04pm. Mrs Hillier-Raikes thanked Council for inviting her to the Meeting and explained the background of her position as Town Centres Manager for Neath, Port Talbot and Pontardawe. Councillors put forward their questions to Mrs Hillier-Raikes. Members supported the position of Town Centres Manager and agreed that partnership working had improved. The Chair thanked Mrs Hillier for attending and she left at 6.23pm. 7121 YOUTH INVOLVEMENT UPDATE The Town Clerk informed the Meeting that the Youth Representative was working on posters for the Youth Comedy Festival, which would be circulated in June. Members were informed that the advert for a Youth Representative was now on social media for September 2018.. 7122 TO APPROVE AS A TRUE AND CORRECT RECORD A) MINUTES OF THE FOLLOWING COUNCIL MEETINGS: i. ANNUAL MEETING OF COUNCIL HELD ON 3RD MAY 2018 It was proposed, seconded and agreed to unanimously accept the minutes of the Annual Meeting of Council. ii. FULL COUNCIL MEETING HELD ON 3RD MAY 2018 It was proposed, seconded and agreed unanimously to accept the minutes of the Full Council Meeting. iii. ESTATES COMMITTEE MEETING HELD ON 10TH MAY 2018 It was proposed, seconded and agreed unanimously to accept the minutes of the Estates Committee Meeting. iv. FINANCE COMMITTEE MEETING HELD ON 17TH MAY 2018 It was proposed, seconded and agreed unanimously to accept the minutes of the Finance Committee Meeting. v. PERSONNEL & POLICY COMMITTEE MEETING HELD ON 22ND MAY 2018 It was proposed, seconded and agreed to unanimously accept the minutes of the Personnel & Policy Committee Meeting. vi. SPECIAL FULL COUNCIL MEETING HELD ON 24TH MAY 2018 It was proposed, seconded and agreed to unanimously accept the minutes of the Special Full Council Meeting. B) RESOLUTIONS RECOMMENDED BY COMMITTEES AS SET OUT IN THE MINUTES All Resolutions agreed. 7123 TO RECEIVE THE CLERK’S REPORT A. GENERAL MATTERS The Town Clerk informed the Meeting that the updated Financial Regulations would be presented to the Finance Committee for approval and the updated Constitution would be issued in the next Full Council Meeting. The Town Clerk stated that the Festival Flyers were ready for distribution. A Member asked that all Councillors help to circulate them throughout Neath. The Town Clerk informed Members that the NPTCBC Town Centres Manager was aware of the request from Neath Town Council to replace a Blue Plaque that was previously on the old Tesco building site and NPTCBC would provide an update on when and where the plaque could be located. Members were informed that a site visit would take place at the Fairyland Allotments regarding the perimeter fence. The Town Clerk stated that a local school had requested permission to visit the site as they had done previously as part of their curriculum. Members were informed that the Town Guide would be distributed in early July to the SA11 postcodes. This was based on the Council’s Annual Report. A Member queried why the ‘Party in the Park’ event had not yet been advertised. The Town Clerk stated that as the Events Sub-Committee Meetings had not taken place, timings could not be confirmed. However the poster would now be circulated on social media on Monday. B. CORRESPONDENCE Correspondence Received Actions Resolutions An email from Neath Inspired attaching the weekly footfall For information. - data. An email from One Voice Wales attaching a guide to One Voice For information. - Wales Services. The Welsh Government Town Clerk to arrange National Development Do Councillors a Special Full Council Framework consultation wish to respond? Meeting. document. An email from MAWW Fire & Rescue Service attaching For information. - information regarding careers in the armed forces. The ABM CHC Newsletter – For information. - Spring 2018. An email from Natural Resources Wales attaching an For information. - update on the Area Statements process. Additional Correspondence Actions Resolutions Received An invitation from Churches Together in Neath for the Mayor Mayor attended. - to attend the Christian Aid Week Ecumenical Service. An invitation for the Mayor to attend the ‘Cor Nedd’ Concert Mayor to attend. - on 17th July. An invitation for the Mayor to attend Gnoll Primary School’s Mayor to attend. - Fete on 13th June. An invitation for the Mayor to Deputy Mayor attend Unity’s annual Prize - attended. Giving Service on 13th May. An invitation for the Mayor to attend the Pelenna Valley Male Deputy Mayor to - Choir’s Grand Charity Concert attend. on 16th June. An invitation for the Mayor to Mayor and attend the Peace Mala Youth Deputy Mayor to - Liturgy for World Peace on 21st attend. September. An invitation for the Mayor to attend the Neath Port Talbot Mayor to attend. - Cancer Challenge Concert on 2nd July. An invitation from NPTCBC for the Mayor to attend the Wales Mayor to attend. - Fly the RAF Ensign Event on 15th June. An invitation NPTCBC for the Mayor and all Councillors to Mayor and attend the Flag Flying Councillors to - Ceremony for Armed Forces attend. Day on 25th June. An email from Neath Inspired attaching the weekly footfall For information. - report for Neath Town Centre (Week 20 & 21). An email attaching a Facebook message regarding Neath Town For information. - Centre. An email from One Voice Wales regarding the One Voice Wales’ For information. - Innovative Practice Conference on 4th July. 7124 TO RECEIVE THE WRITTEN INTERNAL AUDITORS REPORT The RFO read out the letter and report from the Internal Auditor. The Internal Auditor would present to Council in September. 7125 TO APPROVE THE ACCOUNTING STATEMENT FOR THE ANNUAL RETURN 2018/19 The Town Clerk and RFO presented the Accounting Statement for the Annual Return 2018/09. RESOLVED: It was agreed to approve the statement and the Chair signed the document. 7126 TO APPROVE THE ANNUAL GOVERNANCE STATEMENT (PARTS 1 & 2) FOR THE ANNUAL RETURN 2018/19 The RFO read the Annual Return for the Governance Statement (Part 1) to Councillors, Points 1 to 9 and the Annual Governance Statement (Part 2) Points 1 to 3. RESOLVED: All points were agreed and the Chair and RFO signed the document on behalf of the Council. 7127 TO REVIEW INCOME & EXPENDITURE MOVEMENT FOR THE MONTH a. BILLS AWAITING PAYMENT Agreed. b. PETTY CASH The Finance Officer requested authorisation for £300 withdrawal for petty cash. Agreed c. NEW SUPPLIER BACS AUTHORISATION Agreed. 7128 TO RECEIVE AN UPDATE ON GDPR IMPLEMENTATION PROGRESS Members were informed that privacy notices had been served on staff, Councillors and volunteers. The Town Clerk stated that advice regarding GDPR had also been given to the Mayoress Appeal. Cllr. J. Evans gave his apologies and left the Meeting at 6.59pm. The Meeting was informed that Council minutes and financial documents would be archived by West Glamorgan Archives. 7129 TO CONSIDER PLANNING APPLICATIONS There were no objections to the following planning application(s):- P2018/0358 P2018/0408 P2018/0325 P2018/0429 P2018/0400 Meeting: Date sent: Full Council Planning Schedule 17.05.18 June 2018 No. of Planning Applicant Proposal Location Recommendation Application Officer Works to trees protected by Tree Preservation Order T330 - (T2) 1 No. Beech tree - reduction of overhanging branches by approximately 4-5 metres P2018/0358 Mr Andrew Baker including removal of pendular Highbury Court, Neath, SA11 1TX Margaret Begley No objections branches back to union or a suitable pruning point. (T1) 1 No. Norway Maple reduction of overhanging branches to provide a minimum 3 metre clearance. P2018/0408 Mr Patrick Leonard Single storey rear extension. 23 Elias Street, Neath, SA11 1PP Karen Collins No objections Meeting: Date sent: Full Council Planning Schedule 25.05.18 June 2018 No. of Planning Applicant Proposal Location Recommendation Application Officer Single-storey side and rear extension and detached garden 75 Glannant Way, Cimla, Neath, P2018/0325 Mr Paul Linciano Matthew Fury No objections store, retention of front porch and SA11 3YP canopy. P2018/0429 Mr Daniel Johnson Single storey rear extension. 116 Pantyrheol, Neath, SA11 2HD Karen Collins No objections Meeting: Date sent: Full Council Planning Schedule 01.06.18 June 2018 No. of Planning Applicant Proposal Location Recommendation Application Officer Retention of storage buildings P2018/0400 Mr David Phillips lock up garage and associated Yard 9, Quar Road, Neath Steven Jenkins No objections works. 7130 TO DISCUSS THE SOCIAL MEDIA CONTENT FOR NEATH TOWN COUNCIL The Town Clerk asked if all Councillors who had social media accounts could ‘retweet’ or share what the Neath Town Council releases to ensure as much coverage in the community as possible. 7131 TO DISCUSS COUNCILLOR ISSUES AND RECEIVE REPORTS ON MEETINGS ATTENDED ON BEHALF OF THE COUNCIL A Member updated the Meeting on a One Voice Wales conference they had attended. The Town Clerk stated that they had received costs for a promotional video, which would be put to the Finance Committee to discuss. A Member informed the Meeting that there would be a consultation with NPTCBC regarding parking issues in Cimla, near the community centre.
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